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Home My WebLink About10-07-1998 City Council packets' 1 Public hearings will start promptly at 8:00, when the Council will move from whatever item it is considering at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the lobby. TIME: Wednesday, October 7 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Administration Conference Room 6 :30 p.m. Special Meeting for the purpose of a Closed Session pursuant to Government Code Section 94956.9: CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Name of Cases: San Francisco Baykeepers vs. Saratoga and Pursuant to Government Code Section 54956.9©: CONFERENCE WITH LEGAL COUNSEL POSSIBLE INITIATION OF LITIGATION IN ONE CASE. Mayor's Report on Closed Session. 7:30 Pledge of Allegiance 1. ROLL CALL 2. CEREMONIAL ITEMS AGENDA SARATOGA CITY COUNCIL A. Introduction of New Employees Erik John Pearson, Asst. Planner, Community Development Department; Greg Milano, Recreation Program Coordinator, Recreation Department B. Resolution honoring Oliver Wright for Services as Interim Finance Director C. Proclamation on Saratoga Library Days City Council 2 October 7, 1998 5 3. REPORT OF CITY CLERK ON POSTING OF AGENDA '3 Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on October 2, 1998 4. COMMUNICATIONS FROM COMIVIISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS B. COMMUNICATIONS FROM COMMISSIONS None C. WRITTEN COMMUNICATIONS None 5. CONSENT CALENDAR These items will be acted upon in one motion for each section unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. However, items in Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which the hearing was closed. Those items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. 1, 6 A Previously- Discussed Items 1) Resolution confirming denial of Addison appeal heard 9/16 2) Resolution confirming grant of Douglass appeal heard 9/16 City Council 3 October 7, 1998 New Items 46 B. 1) Personnel Resolutions Recommended Action: Adopt resolutions. 6. PUBLIC HEARINGS None 7. OLD BUSINESS None a) Resolution implementing a Reorganization Plan and and authorizing Permanent Positions in the City Service b) Resolution amending City's Classification Plan 2) Ordinance setting dimensions standards for residential garages Planning (second reading and adoption) 3) Memo Authorizing Publicity for Upcoming hearings No new hearings scheduled for October 21. 4) Approval of Check Register 5) Planning Commission Action Minutes, 9/23 Note and file. C. CLAIMS AGAINST THE CITY None j 4 A. Oral communications (continued) and instructions to staff regarding actions on current oral communications. 6",( City Council 4 October 7, 1998 8. NEW BUSINESS None 9. ROUTINE MATTERS (Note: City Attorney will be excused at this point if no longer needed.) A. Approval of Minutes 9/16 9/22 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting October 13 meeting canceled. B. Other 0 11. CITY MANAGER'S REPORT 0 s 12. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [280CFR35.102- 35.104ADATitlell] €iti of Saratoga 1ESOLIO1T RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA COMMENDING OLIVER WRIGHT WHEREAS, Oliver (011ie)Wright served the City of Saratoga as Interim Finance Director from March 1998 through September 1998, and WHEREAS, 011ie brought to this assignment valuable experience in both the public service and in private business, and WHEREAS, 011ie worked effectively with department heads and other members of the management team on interdepartmental projects and programs, and WHEREAS, 011ie was particularly effective in continuing the implementation of the City's new financial system, assisting in the preparation of the Fiscal Years 1998 -99 and 1999 -00 Budgets, and managing the Finance department during this difficult time, and WHEREAS, 011ie accomplished all this with tremendous good humor which made working with him a pleasure for the staff, the Finance Commission, and the City Council. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby commend 011ie Wright for the dedication and enthusiasm he has given the City of Saratoga and wishes him continued success and professional satisfaction in his future endeavors. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 7 day of October, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: City Clerk Mayor pith of aratoga z PliOCUMITIO11 Whereas, the Saratoga Community has had public library service since 1903, and Whereas, the Saratoga Community Library has been in existence since 1927 when the Village Library, now the Book -Go- Round, was dedicated and Whereas, the Sartatoga Community Library has occupied its current building since 1978 with such incredible success that it now houses twice as many volumes as were envisioned when it was designed, and Whereas, the Library has 26 public access online computers in a building that was not designed for such technology, and the library staff provides valuable service for technology training and reference assistance to the community, and Whereas, the Saratoga Community Library is one of the most valuable assets to the community, providing an information center of books and other media available to the public at no charge, and 7 Whereas, Saratoga Community Library patrons check out more than twice as many items as the National Average, and nearly half the collection is circulated each month, and library use is up 166% over the last ten years, and Whereas, 13,265 children and their families attended 333 programs presented by the library staff during the past year, and Whereas, the Saratoga Library Commission and the Friends of the Saratoga Libraries have planned several important educational and informational events toward reinforcing public knowledge of the services provided by the library and the issues faced in serving the community in the future, NOW, THEREFORE, 1, MAYOR OF THE CITY OF SARATOGA, do hereby proclaim the week of October 19 to 25 1998 as the SARATOGA LIBRARY DAYS and encourage all citizens to celebrate the incredible success of our library and to become more fully aware of the space limitations of the issues and challenges currently affecting Saratoga's library facilities and their utilization. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA ON THIS 7 day of October, 1998. Mayor RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION; APPLICANT /APPELLANT ADDISON: 14190 PALOMINO WAY DR -98 -002 WHEREAS, Mr. and Mrs. Addison, the applicant has applied for design review approval for the construction of a new 5,048 square foot residence; and WHEREAS, on August 12, 1998, the Planning Commission of the City of Saratoga held a duly noticed public hearing on said application at which all interested parties were given a full opportunity to be heard and to present evidence and following the conclusion thereof, the Planning Commission voted to deny the design review approval; and WHEREAS, the applicant has appealed the denial of the Planning Commission to the City Council; and WHEREAS, on September 16, 1998, the City Council conducted a de novo public hearing on the appeal, at which time any person interested in the matter was given the full opportunity to be heard and to present evidence; and WHEREAS, the City Council reviewed and considered the staff report, minutes of proceedings conducted by the Planning Commission relating to the application, and all written and oral evidence presented to the City Council in support of and in opposition to the appeal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SARATOGA, as follows: 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, by split vote of the City Council (Councilmember Wolfe voting in opposition) the appeal from the Planning Commission is denied and the action of the Planning Commission is affirmed, to wit: The Applicant has failed to meet the burden of proof required to support the application for design review approval and the following findings have been determined: (a) The design of the project and placement on the site is not compatible with the Residential Design Handbook's policies for hillside development in that the structure proposes a flat level pad which does not adequately step with the natural topography of the lot and an exception request for grading quantities in excess of 1,000 cubic yards cannot be granted; and (b) The project is not compatible in terms of architectural style, mass and proportion with other homes in the neighborhood. ATTEST: City Clerk MSR:dsp September 21, 1998 J:\WPD\MNRSW\273\RES98\ADDISON.DEN Passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the day of 1998, by the following vote: AYES: Councilmembers NOES: ABSENT: ABSTAIN: 2 Mayor RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA GRANTING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION RELATING TO DESIGN REVIEW APPROVAL DR -98 -003, DOUGLASS: 22111 VILLA OAKS LANE S WHEREAS, Mr. and Mrs. Douglass, the applicant had made an application for design review approval to construct a new 5,991 square foot two -story residence with a maximum height of 22 feet, 6 inches on a vacant 4.89 acre parcel in a Hillside Residential zoning district; and WHEREAS, on August 12, 1998, the Planning Commission of the City of Saratoga held a duly noticed public hearing on said application at which all interested parties were given a full opportunity to be heard and to present evidence and following the conclusion thereof, the Planning Commission voted to deny the application; WHEREAS, the denial of the Planning Commission has been appealed to the City Council by the applicant; and WHEREAS, on September 16, 1998, the City Council conducted a de novo public hearing on the appeal, which included a review of the entire design review permit application, at which time any person interested in the matter was given the full opportunity to be heard and to present evidence; and WHEREAS, the City Council reviewed and considered the staff report, minutes of proceedings conducted by the Planning Commission relative to the application, and all written and oral evidence presented to the City Council in support of and in opposition to the appeal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SARATOGA, as follows: Section 1. By a unanimous vote of the City Council (Councilmember Jacobs having recused himself from participation in this matter) the appeal from the Planning Commission is hereby granted, to wit: The applicant has met the burden of proof required to support the application and the following findings have been determined: 1 -The height, elevations and placement on the site of the proposed residence, when considered with reference to: (i) the nature and location of residential structures on adjacent lots and within the neighborhoods; and (ii) community view sheds will avoid unreasonable interference with views and privacy in that: the location of the proposed residence exceeds minimum setback requirements; all of the development except for the northern terrace will be placed on or cut into the existing building pad with no development overhanging the pad's edges; the structure is proposed to be 22 feet, 6 inches in height, which will minimize interference with views from the property to the west. -The natural landscape will be preserved insofar as practicable by designing structures to follow the natural contours of the site. The structure will be cut into the site, reducing the structure's overall height while maintaining the site's existing contours. The proposal will be in keeping with the general appearance of neighboring developed areas and the undeveloped areas. -The proposed residence in relation to structures on adjacent lots, and to the surrounding region, will minimize the perception of excessive bulk and will be integrated into the natural environment, in that: the proposed colors and materials will soften the structure's overall visual impact; the structure is arranged and cut into the site in such a way to minimize its appearance of bulk and height from the front and east side elevations. -The proposed residence will be compatible in terms of bulk and height with (i) existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district; and (ii) the natural environment; and shall not (i) unreasonably impair the light and air of adjacent properties nor (ii) unreasonably impair the ability of adjacent properties to utilize solar energy, in that: the height and size of the residence are lower than and compatible with surrounding residences in the neighborhood; the proposed structure will be at least 100 feet from any structures to the east. -The proposed site development and grading plan incorporates current grading and erosion control standards used by the City. 2 ti -The proposed residence will conform to each of the applicable design policies and techniques set forth in the Residential Design Handbook and as required by Section 15- 45.055, in that: the proposed style is compatible with existing residential structures on adjacent lots; the structure is cut into the site to minimize the structure's height and minimize the perception of its height, especially from neighboring properties to the east. Section 2. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, the application of Douglass for Design Review approval be and the same is hereby granted subject to the following conditions: 1. The development shall be located and constructed as shown on Exhibit "B," incorporated by reference. 2. Prior to submittal for Building or Grading permits, the following shall be submitted to Planning Division staff in order to issue a Zoning Clearance: a. Four (4) sets of complete construction plans incorporating this Resolution as a separate plan page. b. Four (4) separate sets of engineered grading and drainage plans, also incorporating the Resolution as a separate plan page. 3. The Project Geotechnical Engineer shall review and approve all geotechnical aspects of the final foundation and grading plans and structural calculations for engineered improvements (i.e., building setbacks, site drainage improvements and design parameters for foundations and retaining walls, etc.) to ensure the consultant's recommendations have been properly incorporated. The results of the plan reviews shall be summarized in letters by the geologic and geotechnical consultants and submitted to the city for review and approval by the City Engineer prior to issuance of a grading permit. 4. The Project Engineering Geologist and Project Geotechnical Engineer shall inspect, test (as needed) and approve all geotechnical aspects of the project constructions. These inspections should include, but not necessarily be limited to: 1) site surface and subsurface drainage improvements; and 2) excavations for foundations and retaining walls prior to the placement of steel, concrete, and engineered fill. The results of these inspections and the as -built conditions of the project shall be described in letters and submitted 3 to the City Engineer for review prior to finalization of the grading permit. 5. Prior to issuance of a Zoning Clearance, the applicant shall pay any outstanding fees associated with the city geotechnical consultant's review of the project. 6. No new fence or wall shall exceed six feet in height and no fence or wall located within any required front yard shall exceed three feet in height. Fences and walls shall comply with the HR district fencing requirements contained in Article 15- 29.020 of the City Code. 7. Staff shall inspect and approve the landscaping per the submitted plan prior to final inspection approval. 8. Roof covering shall be fire retardant, Uniform Building Code Class "A" prepared or built -up roofing. 9. Early Warning Fire Alarm System shall be installed and maintained in accordance with the provision of Article 16 -60 City of Saratoga. Early Warning Fire Alarm System shall have documentation relative to the proposed installation and shall be submitted to the Fire District for Approval. 10. Automatic sprinklers shall be installed in newly constructed attached garages (3 heads per stall). The applicant is to contact the San Jose Water Company to determine the size of service and meter needed to meet fire suppression and domestic requirements. 11. Automatic sprinklers are required for the new residential dwelling. A 4 -head calculated sprinkler system is required. Documentation of the proposed installation and all calculations shall be submitted to the Fire District for approval. The sprinkler system must be installed by a licensed contractor. 12. All driveways shall have a minimum 14 foot width plus 1 foot shoulders. Driveway shall have a minimum inside radius of 21 feet. 13. All building and construction related activities shall adhere to New Development and Construction Best Management Practices as adopted by the City for the purpose of preventing storm water pollution. 14. Applicant agrees to hold City harmless from all costs and expenses, including attorney's fees, incurred by the City or held to be the liability of City in connection with City's defense of its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the 4 AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk applicant's project. 15. Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossible to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this City per each day of the violation. 16. Improvement plans shall be submitted for Parks and Recreation Commission review and approval indicating a pedestrian/equestrian trail within the existing easement which crosses the north end of the property. The trail shall be improved to minimum Saratoga Parks and Trails Master Plan Standards and shall be installed prior to final inspection approval. Councilmembers MSR:dsp September 29, 1998 J :\W PDWINRS W \2 73URES 98\DOUGLAS S.AP V Passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the day of 1998, by the following vote: 5 Mayor EXECUTIVE SUMMARY NO. MEETING DATE: October 7,1998 ORIGINATING DEPT.: CITY MANAGER SUBJECT: Resolutions Making Staffing and Organizational Changes Recommended Motion(s): 2. Move to adopt the Resolution amending the City's Classification Plan. Fiscal Impacts: SARATOGA CITY COUNCIL AGENDA ITEM 5R CITY MANAGER: PREPARED BY: 4.tte 1. Move to adopt the Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City service. Report Summary: At the Adjourned Meeting held on September 22n staff presented the City Council with a proposal for making staffing changes in the Finance Department and the City Manager's Office that would improve operations. Briefly, these changes would reconstitute the Administrative Services Department established during the initial reorganization efforts last year. Pursuant to Council's direction provided at the meeting, staff has drafted the attached Resolutions for Council's approval to implement the latest staffing and organizational changes. The Resolutions are listed in the order in which they should be adopted and are briefly summarized as follows: 1. Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City service for FY 98 -99 This Resolution authorizes the City departments and positions to be added and eliminated by the Reorganization Plan (Sections I IV). Section V delegates certain authority to the City Manager to effectuate the Reorganization, and readopts procedures enacted during initial and subsequent reorganization efforts. 2. Resolution amending the City's Classification Plan This Resolution amends the City's Employment Classification Plan to establish the positions of Administrative Services Director and Accounting Supervisor. In addition, the Resolution abolishes the positions of Finance Director and Human Resources Analyst. Overall, the proposed Reorganization Plan should result in a net savings of $1,620 in wages from what is programmed in the adopted FY 98 -99 Budget. Follow Up Actions: Recruitments for the newly created and vacant positions will proceed. Consequences of Not Acting on the Recommended Motions: The Resolutions will not be adopted and implementation of this latest Reorganization Plan will be delayed. Attachments: 1. Resolutions (2). RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA IMPLEMENTING A REORGANIZATION PLAN AND AUTHORIZING PERMANENT POSITIONS IN CITY SERVICE WHEREAS, the City Council adopted Resolution No. 85- 9.112, A Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City Service, on July 1s 1998; and WHEREAS, subsequent to the adoption of said Resolution No. 85- 9.112, the City Manager has recommended further changes to both the City's organization and Classification Plan; and WHEREAS, the City Council has considered the recommendations of the City Manager and believes that implementing these further changes will be in the best interests of the City. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: I. Rescission of Resolution No. 85- 9.112: Resolution No. 85- 9.112, adopted by the City Council on July 1, 1998, is rescinded in its entirety. II. Reorganization: The following City department is eliminated effective October 8 1998: Finance Department. The following City department is created effective October 8"', 1998: Administrative Services Department. Effective October 8 1998, the organization of the City of Saratoga shall be as described and specified in the attached organizational chart. III. Elimination of Funding for City Positions: Funding for the following positions is eliminated or reduced, effective October 8 1998: POSITION FTE Finance Director 1.0 Human Resources Analyst 1.0 Office Specialist II 0.25 IV. Funding for City Positions: The permanent positions listed below are hereby authorized effective October 8 1998: 1 POSITION FTE City Manager 1.0 City Clerk 1.0 Senior Administrative Analyst 0.75 Administrative Analyst 1.9 Office Specialist 1.0 City Manager's Office 5.65 Community Development Director Associate Planner Assistant Planner Senior Building Inspector Building Inspector Plan Check Engineer Community Services Officer Office Specialist Community Development Department Public Works Director Public Works Services Manager Administrative Analyst Associate Engineer Assistant Engineer Street Maintenance Leadworker Street Maintenance Worker Park Maintenance Leadworker Park Maintenance Specialist Park Maintenance Worker Office Specialist Administrative Services Director Administrative Analyst Accounting Supervisor Technology Coordinator Office Specialist Recreation Director Recreation Supervisor Facility Coordinator Facility Maintenance Leadworker Building Maintenance Custodian Office Specialist Public Works Department Administrative Services Department 0.9 2.0 0.6 1.0 2.0 1.75 Recreation Department 8.25 Total 49.40 2 1.0 0.75 2.0 1.0 2.0 1.0 1.0 1.0 9.75 1.0 1.0 1.0 1.0 1.0 1.0 5.0 1.0 1.0 3.0 2.0 18.0 1.0 0.75 1.0 0.5 4.5 7.75 V. Miscellaneous: The City Manager is authorized to take whatever other administrative actions are necessary or appropriate in order to effectuate this reorganization, consistent with this and other City Council resolutions relating to this reorganization, including those procedures to implement a reorganization plan prescribed in Resolution No. 85 -9.106 adopted by the City Council on June 18, 1997. and Resolution No. adopted by the City Council on March 4, 1998. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 7 day of October, 1998 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 3 Mayor City Clerk I I Senior Administrative Analyst (.75 FTE) Administrative Analyst (1.9 FTE) Office Specialist 11 City Manager's Office 5.65 FTE CITY OF SARATOGA— Organization Chart Proposed Recreation Supervisors (2.0 FTE) Office Specialist II t ecreatici Y e w Dtre ctin? Facility Maintenance Leadworker Building Maintenance Custodian (2.0 FTE) Facility Coordinator (.6 FTE) 1 Office Specialist 1 (.75 FTE) I Recreation Services 8.25 FTE ommunity Develo jinen F ty ti i #=y d3 f k" rtbi Associate Planner (.75 FTE) Assistant Planner (2.0 FTE) Senior Building Inspector Building Inspectors (2.0 FTE) Plan Check Engineer Community Service Officer Office Specialist III nc il ona ger; Community Development 9.75 FTE ublic Wont§ "rector!, s`s t✓iry Enginee 1, 1 1 Associate Engineer Assistant Engineer Administrative Analyst —I Office Specialist I y Attorney ontract) Public Works Services Manager Street Maintenance Leadworker Street Maintenance Workers (5.0 FTE) Park Maintenance Leadworker Park Maintenance Specialist Park Maintenance Workers (3.0 FTE) Office Specialist I1 Public Works Services 18.0 FTE, Total FTE 49.40 Administrative Services Directo Technology Coordinator (.5 FTE) Accounting Supervisor Office Specialist 11 (2.75 FTE) Administrative Analyst (.75 FTE) Office Specialist II (.75 FTE) Office Specialist 1 Administrative Services 7.75 FIT RESOLUTION NO. Administrative Services Director Accounting Supervisor A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY'S CLASSIFICATION PLAN WHEREAS, Rule 3.02 of the City's Personnel Rules provides that the City Council may amend the City's Classification Plan from time to time; and WHEREAS, concurrent with the adoption of this Resolution, the City Council has adopted a Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City Service; and WHEREAS, the reorganization plan includes the addition of new and amended classifications in the City's classification plan; and WHEREAS, the City has apprised recognized labor organizations of these amendments to the classification plan; and WHEREAS, the City Council believes that the new and amended classifications are reasonable and appropriate; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby amend its classification plan to include the following new or amended classifications, as specified in class descriptions on file with the Office of the City Manager: FURTHER, BE IT RESOLVED that the City Council abolishes the following classifications: Finance Director and Human Resources Analyst. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on 7 day of October, 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 2 Mayor MEETING DATE: October 7, 1998 ORIGINATING DEPT. City Clerk Recommended Motion: Adopt ordinance by title only, waiving further reading. Fiscal Impacts: None. Attachments Ordinance. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM Follow Up Actions: A summary of the ordinance will be published according to law. SUBJECT: Ordinance setting dimension standards for residential garages (second reading and adoption) Report Summary: The attached ordinance was introduced, along with nine other ordinances, on August 5. Due to an administrative error, it was not included in the staff report with the other ordinances at their second reading on September 16. It is therefore necessary to place it on the agenda for adoption separately. Consequences of Not Acting on the Recommended Motions: Confusion concerning garage dimensions will continue to cause problems for staff and the public.. ORDINANCE NO. 71- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING SECTION 15- 35.040 OF THE MUNICIPAL CODE OF THE CITY OF SARATOGA TO ADD DIMENSION STANDARDS FOR RESIDENTIAL GARAGE PARKING SPACES The City Council of the City of Saratoga does hereby ordain as follows: SECTION 1. Section 15- 35.040 of the Code of the City of Saratoga is hereby amended by adding a new paragraph (j) as follows: "(j) Where residential parking is located in a garage, the dimensions of the required parking spaces shall be not less than eighteen feet in length and nine feet, six inches in width." SECTION 2. EFFECTIVE DATE. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1998, by the following vote. AYES: NOES: ABSENT: ATTEST: City Clerk September 21, 1998 MSR:dsp J:\WPD\MNRSW\273\ORD.98\RESPKG.98 Mayor Subtotal TOTAL O:VAN]CE \CERTIFY 1 100 110 150 160 170 180 250 260 270 290 292 293 300 310 400 410 420 700 710 720 730 740 800 810 830 990 24- Sep -98 NP CHECKS: A76117- A76245 GENERAL COPS -SLESF Traffic Safety Streets Roads Transit Dev Hillside Repair LLA Districts Dev Services Environmental Housing &Comm Recreation Facility Ops Theater Surcharge State Park Park Devlpmnt Library Debt Civic Cntr COP Leonard Rd Quarry Creek Heritage Prsvn Cable TV PD #2 PD #3 Deposit Agency Deferred Comp Payroll Agency SPFA $136,749.62 $210.00 8,180.11 2,222.52 3,539.41 34,148.03 39,539.99 4,233.07 405.00 PAYROLL CHECKS: PAYROLL CHECKS: B23886- B23909 $229,017.75 $210.00 $0.00 $136,959.62 $0.00 $0.00 $8,180.11 $0.00 $0.00 $2,222.52 $3,539.41 $34,148.03 $39,539.99 $4,233.07 $405.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $229,227.75 77,756.58 $306,984. Date: Prepared by: /1f1241 WALke/1/ Approved by: Date: Fund Date Manual Void Fund Name 9/25/98 Checks Checks Total Subtotal TOTAL O:VAN]CE \CERTIFY 1 100 110 150 160 170 180 250 260 270 290 292 293 300 310 400 410 420 700 710 720 730 740 800 810 830 990 24- Sep -98 NP CHECKS: A76117- A76245 GENERAL COPS -SLESF Traffic Safety Streets Roads Transit Dev Hillside Repair LLA Districts Dev Services Environmental Housing &Comm Recreation Facility Ops Theater Surcharge State Park Park Devlpmnt Library Debt Civic Cntr COP Leonard Rd Quarry Creek Heritage Prsvn Cable TV PD #2 PD #3 Deposit Agency Deferred Comp Payroll Agency SPFA $136,749.62 $210.00 8,180.11 2,222.52 3,539.41 34,148.03 39,539.99 4,233.07 405.00 PAYROLL CHECKS: PAYROLL CHECKS: B23886- B23909 $229,017.75 $210.00 $0.00 $136,959.62 $0.00 $0.00 $8,180.11 $0.00 $0.00 $2,222.52 $3,539.41 $34,148.03 $39,539.99 $4,233.07 $405.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $229,227.75 77,756.58 $306,984. Date: Prepared by: /1f1241 WALke/1/ Approved by: Date: I, PREPARED 09/23/1998, 9:17:16 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0001123 ABAG ABAGSARATO ABAGSARATO ABAGSARATO ABAGSARATO ABAGSARATO ABAGSARATO 0000019 60089 60312 POWER 000799 000796 000797 000798 000800 000801 CHECK /DUE DATE 09/23/1998 09/23/1998 09/23/1998 09/23/1998 09/23/1998 09/23/1998 0000014 AIRTOUCH PAGING M7044044199809 000644 18712 09/15/1998 ALLIED LOCK KEY 000645 18711 09/15/1998 000646 18711 09/15/1998 0000034 AUTOMATIC RAIN 7027560 -02 000734 18102 09/22/1998 7027560 -01 000735 09/22/1998 0001078 BAY TELECOM B009209 000615 18567 B009220 000616 18567 0001517 BAYSIDE OIL II, INC 118354 000628 0000005 BEHEL, LEE 000676 0000005 BERGANDI, TERRI 1034 000789 09/15/1998 09/15/1998 ACCOUNT NO 001- 1060 513.40 -23 001 3030 532.40 -23 150- 3005 532.40 -23 150- 3015 532.40 -23 180 3040 532.40 -23 180 3040 532.40 -23 ITEM DESCRIPTION BUILDINGS PARKS- ELECTRICITY USE STREETLIGHTS TRAFFIC SIGNALS LLA -1, ZONES LLA -1, ZONE 24 001 1060 513.40 -30 PAGER 7/27 -9/30 001 1060 513.40 -14 REPAIR /REPLACE LOCKS /KEYS 001 1060 513.40 -14 REPAIR /REPLACE LOCKS /KEYS 0001528 AMERICAN TRAFFIC SUPPLY 11869 000785 09/22/1998 150- 3015 532.30 -01 TRAFFIC PAINT EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 09/25/1998 VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL 001 3030 532.30 -01 LANDSCP.MAT /IRRIG. EQUIPT 180- 3040 532.40 -15 LANDSCP.MAT /IRRIG. EQUIPT VENDOR TOTAL 001 1050 513.40 -20 REPAIRS TO PHONE SYSTEM 001 1050 513.40 -20 REPAIRS TO PHONE SYSTEM VENDOR TOTAL 09/15/1998 001 1035 512.40 -15 WASTE REMOVAL VENDOR TOTAL 09/21/1998 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL EXPENDITURE AMOUNT 3,546.00 258.00 112.00 1,451.00 177.00 443.00 5,987.00 34.96 34.96 144.16 49.52 193.68 1,079.79 1,079.79 233.82 71.87 305.69 143.75 65.00 208.75 200.00 200.00 69.00 69.00 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 99.00 HAND- ISSUED PREPARED 09/23/1998, PROGRAM: GM339L CITY OF SARATOGA 0000005 BERGANDI, TERRI 9:17:16 EXPENDITURE APPROVAL LIST PAGE 2 AS OF: 09/25/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT VENDOR TOTAL 99.00 0000005 BERGSTEN, MARY BETH 4443 000775 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 49.00 VENDOR TOTAL 49.00 0000052 BOGOSIAN, STAN 10/98 000698 09/22/1998 001 1005 511.20 -01 EXPENSE ALOWANCE -10/98 250.00 VENDOR TOTAL 250.00 0000054 BOISE CASCADE 468103 000613 18568 09/15/1998 001- 1050 513.30 -01 OFFICE SUPPLIES 118.79 555063 000659 18568 09/17/1998 001 1050 513.30 -01 FINANCE DEPT ITEMS 161.95 620678 000661 18568 09/18/1998 001 1050 513.30 -01 OFFICE SUPPLIES 74.89 588701 000748 09/22/1998 001 1050 513.30 -01 WRONG MERCHANDISE 55.21 588690 000749 09/22/1998 001 1050 513.30 -01 CREDIT FOR WRONG MDSE. 55.21- 493266 000614 09/15/1998 001 2010 522.30 -01 CSO 92.24 555118 000658 09/17/1998 001 2010 522.30 -01 CREDIT INCORRECT ITEMS 10.77 620678-A 000662 09/18/1998 250- 4010 542.30 -01 OFFICE SUPPLIES 32.42 620678 -B 000663 09/18/1998 290- 6005 564.30 -01 OFFICE SUPPLIES 54.05 VENDOR TOTAL 523.57 0000765 BRADLEY, HEATHER 000643 09/15/1998 001 1045 513.40 -01 CA. PRESV. SEMINAR FEE 80.00 VENDOR TOTAL 80.00 0000056 BRIDGE WIRELESS 94203 000711 09/22/1998 001- 1035 512.40 -14 BATTERY FOR RADIO IN 889 80.11 VENDOR TOTAL 80.11 0000704 BURNS, LORI 000758 09/22/1998 001 1045 513.40 -02 •MILEAGE REIMBURSEMENT 20.79 VENDOR TOTAL 20.79 0001513 CALIFORNIA DEPARTMENT OF JUSTICE 162377 000641 18693 09/15/1998 290 6005 564.40 -10 FINGERPRINTS /ADOL- RANDISI 64.00 VENDOR TOTAL 64.00 0001523 CALISTOGA MOUNTAIN SPRING WATER CO. 0820019822873 000707 18370 09/22/1998 001 1060 513.40 -15 WATER SRVC /AUG -OCT 98 68.10 VENDOR TOTAL 68.10 PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001523 CALISTOGA MOUNTAIN SPRING WATER CO. 0000005 CARLSON, ROBERT 4265 000770 09/22/1998 290-6005- 445.04 -00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 0000005 CHIAO, LINME 000657 09/15/1998 290- 6005- 445.04 -00 CLASS REFUND 78.00 VENDOR TOTAL 78.00 0001516 CITY OF CAMPBELL 2300000003 000634 09/15/1998 260 5005 552.40 -71 W.V. SOLID WASTE JPA DUES 28,633.00 VENDOR TOTAL 28,633.00 0001520 CMBTA 091798 000686 09/21/1998 001- 1040 513.30 -30 1998 -1999 MEMBERSHIP 50.00 VENDOR TOTAL 50.00 0000041 COATE, BARRIE D. 98/959 000617 09/15/1998 250- 4010 444.02 -00 ABORIST FEES 3,281.49 VENDOR TOTAL 3,281.49 0000005 COLDCRAFT 301 000665 09/21/1998 001 1040 413.05 -00 OVERPAYMT FOR LICENSE FEE 55.00 VENDOR TOTAL 55.00 0000091 COMMONWEALTH CREDIT UNION 000754 09/22/1998 001 0000 210.20 -01 9/24/98 PAYROLL 3,437.00 VENDOR TOTAL 3,437.00 0000005 CREAMER, MARK 000678 09/21/1998 290 6005- 445.04 -00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 0000005 CUMMINGS PLUMBING 66949 000669 09/21/1998 001- 1040 413.05 -00 REFUND B/L FEE -P0 TWICE 45.00 VENDOR TOTAL 45.00 0000005 CUTTING, JOANNE 1319 000778 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 74.00 VENDOR TOTAL 74.00 PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 CUTTING, JOANNE 0000108 DATA TICKET, INC. 7561 000650 09/15/1998 001 1040- 452.01 -00 DAILY PARKING PROCESSING 178.90 VENDOR TOTAL 178.90 0000109 DAVID M. GRIFFITH ASSOCIATES LTD. F97 -151 BILL#1 000732 09/22/1998 001 1040 473.01 -00 PROFESSIONAL SERVICES 3,050.00 VENDOR TOTAL 3,050.00 0000005 DEVENYNS, VICKI 4114 000773 09/22/1998 290- 6005- 445.04 -00 CLASS REFUND 49.00 VENDOR TOTAL 49.00 0000126 DISCOUNT SCHOOL SUPPLY 000642 09/15/1998 290- 6005 564.30 -01 SUMMER CAMP SUPPLIES 20.74 VENDOR TOTAL 20.74 0000134 DUNN EDWARDS CORPORATION 0110551012 000647 18702 09/15/1998 001 1060 513.30 -02 PAINT /PAINT SUPPLIES 81.84 VENDOR TOTAL 81.84 0001484 EAST BAY CHAPTER ICBO 000664 09/14/1998 001 1045 513.40 -01 10/9 -10/23 SEMINAR CHECK p: 76117 VENDOR TOTAL .00 0000138 ECONOMY LUMBER 60224 000631 18107 09/15/1998 150- 3015 532.30 -01 STREET TRAFFIC MATERIALS 122.66 VENDOR TOTAL 122.66 0000144 ELECTRICAL DISTRIBUTORS 907591 000649 18705 09/15/1998 001 1060 513.40 -14 ELECTRICAL PARTS /SUPPLIES 205.68 910450 000652 18705 09/15/1998 001 1060 513.40 -14 ELECTRICALPARTS /SUPPLIES 138.89 VENDOR TOTAL 344.57 0001524 EYERS HITCH CENTER, INC 12599 000708 09/22/1998 001 1035 512.30 -01 PARTS FOR NEW TRUCKS 104.79 VENDOR TOTAL 104.79 0000005 FARIBA, MARJAN 2066 000667 09/21/1998 292 0000- 260.00 -00 RENTAL DEPOSIT REFUND 50.00 210.00 210.00 .6 PREPARED 09/23/1998, PROGRAM: GM339L CITY OF SARATOGA 0000005 FARIBA, MARJAN 9:17:16 EXPENDITURE APPROVAL LIST PAGE 5 AS OF: 09/25/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT VENDOR TOTAL 50.00 0000005 FIELD, VICKI 2069 000655 09/15/1998 292 -0000- 260.00 -00 RENTAL DEPOSIT REFUND 100.00 VENDOR TOTAL 100.00 0000005 FITT, KAREN 4717 000781 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 69.00 0000005 FREDRICK, MARY 000683 0000159 FRY'S ELECTRONICS 2846609 000745 2819271 000640 VENDOR TOTAL 69.00 0000155 FITZPATRICK BARRICADE 3355 000632 18109 09/15/1998 150- 3015 532.30 -01 TRAFFIC CONT. SIGNS 47.09 4080 000740 18109 09/22/1998 150- 3015 532.30 -01 TRAFFIC CONT. 128.60 VENDOR TOTAL 175.69 09/21/1998 290- 6005- 445.04 -00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 09/22/1998 001 1065 513.30 -01 COMPUTER SUPPLIES 659.90 09/15/1998 150- 3015 532.30 -01 WALKIE TALKIES /TRAF. CONT 429.28 VENDOR TOTAL 1,089.18 0000162 G. N. RENN, INC. 417221 000636 18099 09/15/1998 001 1035 512.30 -20 GAS,DIESEL,PETROL /CORP YD 1,201.74 0000005 GARCIA, SONDRA 4402 000777 0000005 0000005 GARNER, ANNE 000684 4544 GARNER, ANNE 000774 VENDOR TOTAL 1,201.74 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 87.00 VENDOR TOTAL 87.00 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 79.00 VENDOR TOTAL 79.00 09/21/1998 290 6005- 445.04 -00 CLASS REFUND 87.00 VENDOR TOTAL 87.00 PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 GARNER, ANNE 0000005 GENCARELLA, CASSANDRA 000682 09/21/1998 290- 6005- 445.04 -00 CLASS REFUND 49.00 VENDOR TOTAL 49.00 0000005 GHAUI, MELINDA 000656 0001527 43105 43105 0000005 HSIEH, SHIRLEY 4545 000780 0000005 4559 GONZALES, YVETTE 000743 000744 HUNTER, LORNA 000782 0000544 JACOBS, IRENE 000709 000710 09/15/1998 290- 6005-445.04 -00 CLASS REFUND 59.00 VENDOR TOTAL 59.00 09/22/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 300.00 09/22/1998 292- 6020- 462.03 -01 LESS DAMAGES 95.00- VENDOR TOTAL 205.00 0000613 GREEN VALLEY RECYCLING CO INC 7/98 000619 200015 09/15/1998 260 5015 552.40 -10 STREET SWEEPING FOR JULY 5,515.03 VENDOR TOTAL 5,515.03 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 89.00 VENDOR TOTAL 89.00 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 0000198 HYDROTEC IRRIGATION EQUIPMENT SVCS 15850 000737 18744 09/22/1998 001 3030 532.40 -14 REPAIR OF IRRIG.SYSTEMS 103.01 15848 000738 09/22/1998 150- 3025 532.40 -14 REPAIR OF IRRIG.SYSTEMS 133.07 15849 000739 09/22/1998 180 3040-532.40 -14 REPAIR OF IRRIG.SYSTEMS 296.83 VENDOR TOTAL 532.91 0000201 ICMA RETIREMENT TRUST 000752 09/22/1998 001 0000 210.20 -01 9/24/98 PAYROLL 4,010.28 VENDOR TOTAL 4,010.28 09/22/1998 001 1015 511.40 -04 COMM. REG. FOR 4 MEMBERS 716.00 09/22/1998 001 1045 513.40 -01 STAFF REGISTRATION 179.00 VENDOR TOTAL 895.00 PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 7 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000544 JACOBS, IRENE 0000208 JACOBS, PAUL 10/98 000699 09/22/1998 001 1005 511.20 -01 EXPENSE ALLOWANCE -10/98 250.00 VENDOR TOTAL 250.00 0001264 JEFFERS, JAMES A. 000692 09/21/1998 250- 4010 542.40 -10 TREE INSPECTIONS 220.00 VENDOR TOTAL 220.00 0000506 JJR CONSTRUCTION 98 -0075 000792 09/22/1998 270- 9010 622.40 -10 SR CENTER ADA RAMP 11,500.00 VENDOR TOTAL 11,500.00 0001521 JOE COTA 19 000703 18596 09/22/1998 270 7015 572.60 -02 PYMT#1 /HAKONE CARETAKER'S 28,039.99 VENDOR TOTAL 28,039.99 0000005 JOHNSON, BARBARA 4805 000769 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 138.00 VENDOR TOTAL 138.00 0001409 JUDITH SWEET ASSOCIATES 8/17/98 000633 09/15/1998 001 1045 513.40 -10 H.R. CONSULTING SERVICES 900.00 VENDOR TOTAL 900.00 0001391 KOVACH, SONIA M. 9/5 -9/18 000756 09/22/1998 001 1040 513.40 -10 PROF SRVCS ACCTNG SEPT 98 682.50 VENDOR TOTAL 682.50 0000005 KOZ, CHRISTI 4210 000772 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 74.00 VENDOR TOTAL 74.00 0001276 LEAGUE OF CALIFORNIA CITIES 32539 000763 09/22/1998 001 1045 513.40 -40 AD FOR CITY CLERK 324.00 VENDOR TOTAL 324.00 0000772 LIEBERT, CASSIDY FRIERSON 9 -8 -98 000693 09/21/1998 001 1045 513.40 -10 HUMAN RES. CONSULTING SVC 1,565.00 7/25/98. 000764 09/22/1998 001 1045 513.40 -10 EMPLOYMENT RELATIONS 2,000.00 PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000772 LIEBERT, CASSIDY FRIERSON 0000005 LOVGREN, SARAH 42394 000668 09/21/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 0001526 LYNDA RAMIREZ JONES 9/7/98 000719 9/19/98 000720 0000005 MARTINS, MARIA 000675 0000274 MEYERS, NAVE, RIBACK SILVER 199808 -223 000802 09/23/1998 199808 -223 -A 000803 09/23/1998 199808 -223 -8 000804 09/23/1998 199808 -223 -C 000805 09/23/1998 199808 -225 -D 000806 09/23/1998 199808 -226 -E 000807 09/23/1998 0000280 MOORE BUICK 122990 000629 122991 000630 001- 1025 511.10 -03 CITY ATTORNEY RETAINER 001 1025 511.40 -11 LEGAL SERVICES 8/98 001 1025 511.40 -11 CREDIT FOR PERS 001 1025 511.40 -12 LITIGATION SERVICES 001- 1025 511.40 -12 LITIGATION SERVICES 001 1025 511.40 -12 LITIGATION SERVICES VENDOR TOTAL 3,565.00 VENDOR TOTAL 50.00 09/22/1998 001 1005 511.40 -10 COUNCIL MINUTES 9/2/98 200.00 09/22/1998 001 1005 511.40 -10 COUNCIL MINUTES 9/19/98 200.00 VENDOR TOTAL 400.00 09/21/1998 290- 6005- 445.04 -00 CLASS REFUND 79.00 VENDOR TOTAL 79.00 0000005 MEHTA, SOPHIA 4217 000793 09/22/1998 290- 6005- 445.04 -00 CLASS REFUND 24.00 VENDOR TOTAL 24.00 3,150.00 5,876.06 222.50- 750.00 4,031.79 945.75 VENDOR TOTAL 14,531.10 0001297 MOBILASTICS 36 000766 09/22/1998 290- 6005 564.40 -10 INSTRUCTORS FEE 336.70 VENDOR TOTAL 336.70 0001515 MONTEREY BAY FIBERGLASS 154015 000638 09/15/1998 290 6010 564.30 -01 REPAIR POOL TABLE AT WHH 23.57 VENDOR TOTAL 23.57 09/15/1998 001 1035 512.40 -14 REPAIR TO GMC SONOMA 269.00 09/15/1998 001- 1035 512.40 -15 MAINT. ON GMC SIERRA 108.52 VENDOR TOTAL 377.52 PREPARED 09/23/1998, 9:17:16 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 9 AS OF: 09/25/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000280 MOORE BUICK 0000282 MORAN, GILLIAN 10/98 000700 09/22/1998 001 1005 511.20 -01 EXPENSE ALOWANCE -10/98 250.00 VENDOR TOTAL 250.00 0000005 MULLEN, BILL 000677 09/21/1998 290 6005- 445.04 -00 CLASS REFUND 38.00 0001503 MUSSMAN AUTOMOTIVE MUFFLER 11080 000712 09/22/1998 001 1035 512.40-15 SMOG INSPECTION CERT. 42.25 11084 000713 09/22/1998 001 1035 512.40 -15 SMOG INSPECTION CERT. 42.25 11089 000714 09/22/1998 001 1035 512.40 -15 SMOG INSPECTION CERT. 42.25 11092 000715 09/22/1998 001 -1035- 512.40 -15 SMOG INSPECTION CERT. 42.25 11093 000716 09/22/1998 001 1035 512.40 -15 SMOG INSPECTION CERT. 42.25 CREDIT 000717 09/22/1998 001 1035 512.40 -15 CREDIT BALANCE 104.75- 0000292 NATIONAL PLAN COORDINATOR 000750 09/22/1998 001 0000 210.20 -01 9 -24 -98 PAYROLL 2,262.22 0000005 NIEDERMAIER, SHARON 000742 0000294 NORMAN PAUL PRINT CENTER 981805 000694 18570 09/21/1998 001 1050 513.40 -41 PRINTING SRVC. /RECEIPT BK 485.06 981835 000695 18570 09/21/1998 001 1050 513.40 -41 BUSINESS CARD /LORI BURNS 88.93 0000297 0. C. MCDONALD 7650 000689 18696 09/21/1998 001 1060 513.40 -15 FACILITY SCHEDULED SRVC. 516.21 0000005 O'CONNOR, GEORGINA 000680 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 69.00 09/21/1998 290 -6005- 445.04 -00 CLASS REFUND 74.00 0000565 OMEGA ENGRAVING 9039 000691 09/21/1998 250- 4015 542.30 -01 REPLACEMENT NAME BADGE 5.50 VENDOR TOTAL 38.00 VENDOR TOTAL 106.50 VENDOR TOTAL 2,262.22 VENDOR TOTAL 69.00 VENDOR TOTAL 573.99 VENDOR TOTAL 516.21 VENDOR TOTAL 74.00 PREPARED 09/23/1998, 9 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 10 AS OF: 09/25/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000565 OMEGA ENGRAVING 0000302 ORCHARD SUPPLY HARDWARE 8/26/98 000730 09/22/1998 8/26/98 000727 09/22/1998 8/26/98 000731 09/22/1998 8/26/98 000728 09/22/1998 8/26/98 000729 09/22/1998 001 1060 513.30 -02 BLDG. MAINT SUPPLIES 001- 3030 532.30 -01 PARKS SUPPLIES 001- 3030 532.30 -01 ON TIME PYMT DISCOUNT 150- 3005 532.30 -01 STREETS SUPPLIES 150- 3015 532.30 -01 TRAFFIC SUPPLIES VENDOR TOTAL 5.50 21.20 187.20 7.31- 38.22 119.06 VENDOR TOTAL 358.37 0000306 PACIFIC BELL 237- 271 -4652 000733 09/22/1998 001- 1050 513.40 -20 SUPERTRUNK 351.73 VENDOR TOTAL 351.73 0000005 PARK, JOSEPH 000681 09/21/1998 290- 6005- 445.04 -00 CLASS REFUND 58.00 VENDOR TOTAL 58.00 0001469 PETERSON, BRIAN 000690 09/21/1998 290- 6005 564.40 -10 CAMP LEADER /SCOREKEEPER 93.00 VENDOR TOTAL 93.00 0000395 PRUDENTIAL INSURANCE COMPANY 0063941 000794 09/23/1998 001- 0000 210.20 -01 DENTAL INSURANCE 9/98 0063941 -A 000795 09/23/1998 001 0000 210.20 -01 DENTAL INSURANCE 8/98 1,977.84 VENDOR TOTAL 3,923.61 0000593 PUB EMP RETIREMENT SYSTEM 000755 09/22/1998 001 0000 210.20 -01 LONG TERM CARE 22.16 VENDOR TOTAL 22.16 0000329 PUB. EMP. RETIREMENT SYSTEM 8/24/98 000791 09/22/1998 001- 0000 210.20 -01 9/98 HEALTH INSURANCE 13,745.84 VENDOR TOTAL 13,745.84 0000330 PUBLIC EMPL RETIRE FUND 000751 09/22/1998 001 0000 210.20 -01 PERs P/R ENDING 9/24/98 6,480.83 0000005 RAMIREZ, MARIO VENDOR TOTAL 6,480.83 M PREPARED 09/23/1998, PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000005 RAMIREZ, MARIO 000673 0001519 RAYMOND LAUDERDALE 000687 0000005 4856 4531 REDDY, ANITA 000776 000783 0000335 REEVE, PAULA 000741 0000005 REN, JAU -WEN 000671 0000005 REYNOLDS, JUNE 000679 0000337 RIXON, JAC 10 000767 0000346 SAN JOSE WATER 000622 000621 000620 000623 000624 000625 000626 000627 9:17:16 CHECK /DUE DATE 09/21/1998 09/21/1998 09/22/1998 09/22/1998 09/22/1998 09/21/1998 09/21/1998 09/22/1998 0001465 ROCKY POINT RESTAURANT 000651 18687 09/15/1998 COMPANY 09/15/1998 09/15/1998 09/15/1998 09/15/1998 09/15/1998 09/15/1998 09/15/1998 09/15/1998 ACCOUNT NO EXPENDITURE APPROVAL LIST AS OF: 09/25/1998 ITEM DESCRIPTION 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 290 6010 564.40- 51.DJ.FOR MIDDLE SCH. DANCE 290- 6005- 445.04 -00 CLASS REFUND 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL VENDOR TOTAL 001 2005 521.30 -01 SUPPLIES -EMERG SRVC /EMA 290 6005- 445.04 -00 CLASS REFUND 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL 290- 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL 290- 6005 564.40 -51 LUNCH ON SR. TRIP 10/1 001- 1060 513.40 -22 001 3030 532.40 -22 150- 3025 532.40 -22 180- 3040 532.40 -22 180- 3040 532.40 -22 180- 3040 532.40 -22 180- 3040 532.40 -22 180- 3040 532.40 -22 VENDOR TOTAL BUILDINGS PARKS /OPEN SPACE MEDIANS /PARKWAYS LANDSCAPE /LIGHTING LANDSCAPE /LIGHTING LANDSCAPE /LIGHTING PARKING DISTRICT LANDSCAPE /LIGHTING EXPENDITURE AMOUNT 148.00 148.00 400.00 400.00 39.00 69.00 108.00 30.83 30.83 73.00 73.00 74.00 74.00 37.50 37.50 235.54 235.54 643.36 10,116.01 1,623.71 12.27 24.54 96.09 303.34 477.58 PAGE 11 HAND- ISSUED PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000346 SAN JOSE WATER COMPANY VENDOR TOTAL 0000097 SANTA CLARA COUNTY 7/98 000721 09/22/1998 001 1040 452.01 -00 JULY 98 PARKING CITATIONS VENDOR TOTAL 0000099 SANTA CLARA COUNTY SEP 1998 000722 09/22/1998 001 0000 202.10 -01 BUS TICKET REIMBURSEMENT VENDOR TOTAL 0001514 SANTA CLARA COUNTY 000639 09/15/1998 001 1040 452.01 -00 PARKING CITATION REIMBURS 0000356 1261 1299 1300 1282 SARATOGA TREE SERVICE 000760 18750 09/22/1998 000761 18750 09/22/1998 000762 18750 09/22/1998 000736 09/22/1998 VENDOR TOTAL 150- 3005 532.40 -15 TREE TRIMMING /MICHAEL LN 150- 3005 532.40 -15 TREE REMOVAL 150- 3005 532.40 -15 TREE REMOVAL 180- 3040 532.40 -15 TREE REMOVAL /PROSPECT 0001518 SARATOGA 76 STATION 000726 09/22/1998 150- 3005 532.30 -01 PROPANE FOR CRACK SEALER 31.66 0000005 SCHMIDT, WILLIAM 000674 09/21/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 0001505 SERVICE RENT -A -CAR 96035 000688 09/21/1998 290 6010 564.40 -51. 12 PASSENGER VANS /2 DAYS VENDOR TOTAL 0000365 SHAW, JAMES 10/98 000701 09/22/1998 001 1005 511.20 -01 EXPENSE ALOWANCE -10/98 13,296.90 375.00 375.00 16.00 16.00 25.00 25.00 85.00 750.00 200.00 320.00 VENDOR TOTAL 1,355.00 VENDOR TOTAL 31.66 0000359 SAXTON HEINRICHS, KIM 9/98 000790 09/22/1998 290 6005 564.40 -51 TRIP ESCORT EXPENSES 49.00 VENDOR TOTAL 49.00 VENDOR TOTAL 69.00 69.00 264.97 264.97 250.00 250.00 PREPARED 09/23/1998, 9:17:16 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000365 SHAW, JAMES 0000005 SHEN, JOHN 4807 000771 0000005 SHORT, TERESA 000685 0000368 34826 34983 0000005 CHECK /DUE DATE SIGNAL MAINTENANCE, INC. 000653 18752 09/15/1998 000654 18752 09/15/1998 SIRNIVASAN, GEETA 000670 0000005 SMITH, JAN 000672 0000374 SOURCE SERVICES CORP. 177136 000704 09/22/1998 171144/173766 000786 09/22/1998 177136 000705 09/22/1998 171144/173766 000787 09/22/1998 177136 000706 09/22/1998 171144/173766 000788 09/22/1998 0000378 STAPLES, INC. HC06608001 000723 18569 09/22/1998 590 000724 09/22/1998 795 000725 09/22/1998 0000381 STATE OF CA- E.D.D. 8/28/98 000759 09/22/1998 0000119 STATE OF CALIFORNIA ACCOUNT NO EXPENDITURE APPROVAL LIST PAGE 13 AS OF: 09/25/1998 ITEM DESCRIPTION 09/22/1998 290 6005- 445.04 -00 CLASS REFUND 09/21/1998 290- 6005- 445.04 -00 CLASS REFUND 150 3015 532.40 -1S MAINT. FOR 9 INTERSECTION 150- 3015 532.40 -15 MAINT. FOR 9 INTERSECTION 09/21/1998 290 6005- 445.04 -00 CLASS REFUND 09/21/1998 290 6005- 445.04 -00 CLASS REFUND 001 1045 513.20 -01 UNEMPLOYMENT VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL 001- 1020 511.10 -01 TEMP OFFICE STAFFING -9/98 001 1020 511.10 -01 TEMP OFFICE STAFFING 001 1030 511.10 -01 TEMP OFFICE STAFFING -9/98 001 1030 511.10 -01 TEMP OFFICE STAFFING 001 1045 513.10 -01 TEMP OFFICE STAFFING -9/98 001 1045 513.10 -01 TEMP OFFICE STAFFING VENDOR TOTAL 001 1050 513.30 -01 CENTRAL OFFICE SUPPLIES 150- 3005 532.30-01 STREETS OFFICE SUPPLIES 150- 3005 532.30 -01 STREETS OFFICE SUPPLIES VENDOR TOTAL VENDOR TOTAL EXPENDITURE AMOUNT 8.00 8.00 74.00 74.00 824.22 824.22 1,648.44 49.00 49.00 64.00 64.00 392.00 980.00 112.00 280.00 56.00 140.00 1,960.00 182.37 24.69 155.84 362.90 1,197.00 1,197.00 HAND- ISSUED PREPARED 09/23/1998, 9:17:16 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 14 AS OF: 09/25/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000119 STATE OF CALIFORNIA 000697 09/22/1998 001 1040 413.05 -00 FINGERPRINT PROCESS FEE VENDOR TOTAL 0000382 STATE OF CALIFORNIA 000753 09/22/1998 001- 0000 210.20-01 TAX DEPOSIT 9/24/98 VENDOR TOTAL 0000398 TLC 9 -3 -98 000757 09/22/1998 001 0000 210.20 -01 SEC. 125 REIMBURSEMENT VENDOR TOTAL 0000414 UNUM LIFE INS. CO. OF AMERICA 0502493 -001 000765 09/22/1998 001- 0000- 210.20 -01 LTD INSURANCE 10/98 1,109.81 VENDOR TOTAL 1,109.81 0000005 VAN WIGNEN, MARIEKE 4428 000768 09/22/1998 290 6005 445.04 -00 CLASS REFUND 72.00 0000005 WANG, JAMIE 4782 000779 09/22/1998 290- 6005 445.04 -00 CLASS REFUND 0000005 WYRICK, ELIZABETH VENDOR TOTAL 72.00 VENDOR TOTAL 0000426 WEST COAST BLDG, SERVICE 22045 000648 18700 09/15/1998 001 1060 513.30 -02 JANITORIAL SERVICES 495.00 0001525 WOLFE, ROBERTA 9/15/98 000718 09/22/1998 001 1005 511.40 -10 COUNCIL MINUTES 9/8/98 VENDOR TOTAL 0000438 WOLFE, DONALD 10/98 000702 09/22/1998 001 1005 511.20 -01 EXPENSE ALOWANCE -10/98 VENDOR TOTAL 495.00 VENDOR TOTAL 0001390 WRIGHT, OLIVER L. 8/98 000637 09/15/1998 001- 1040 513.40 -10 PROF. SRVCS /F.DIR- AUG VENDOR TOTAL 132.00 132.00 3,089.15 3,089.15 54.95 54.95 69.00 69.00 200.00 200.00 250.00 250.00 5,730.00 5,730.00 PREPARED 09/23/1998, 9:17:16 EXPENDITURE APPROVAL LIST PAGE 15 PROGRAM: GM339L AS OF: 09/25/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 WYRICK, ELIZABETH 4447 000784 09/22/1998 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 0000440 XEROX CORPORATION 064416748 000696 18571 09/21/1998 -001-1055-513.40-30 MONTHLY-LEASE FOR- .5100A VENDOR TOTAL 79.00 79.00 1,927.50 1,927.50 0001413 3-T EQUIPMENT CO., INC. 22563 000618 18436 09/15/1998 001 -1035- 612.60 -05 STELLAR MODEL 60 -10 -8 39,673.00 VENDOR TOTAL 39,673.00 TOTAL EXPENDITURES 229,017.75 GRAND TOTAL 210.00 229,227.75 DATE: Wednesday, September 23, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Roll Call CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES Present: Commissioners Bernald, Kaplan, Murakami, Page and Chair Pierce Absent: Commissioners Martlage and Patrick Staff: Director Walgren, Minutes Clerk Irma Torres Pledge of Allegiance Minutes September 9, 1998 Oral Communications This portion of the meeting is reserved for persons desiring to address the Commission on any matter not on the agenda. Speakers are limited to three minutes. Report of Posting Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 1 8, 1998. Technical Corrections to Packet CONSENT CALENDAR 1. DR -98 -007 (APN 503 -23 -006) JAYAKUMAR, 14265 Burns Way; Request for Design Review approval to construct a new two- story, single family residence, 4,043 sq. ft. in size, 25 ft. in height, on a 29,020 sq. ft. lot in an R- 1- 15,000 Zoning District. A single story residence currently exists on the property. (APPLICATION WITHDRAWN BY APPLICANTS). PUBLIC HEARINGS 2. DR -97 -032 (503 -72 -012) MOORE, 21657 Vintage Lane; Request for Design Review approval to construct a new 6,737 sq. ft. single story residence on a 131,387 sq. ft. lot. The application also includes a request for an exemption from the five foot underfloor clearance limit and a request to exceed the 1,000 cubic yard grading limit for lots in a Hillside Residential zoning district. The height of the residence is 23.5 feet. APPROVED 4 -1 (KAPLAN OPPOSED). Planning Commission Action Minutes Page 2 September 23, 1998 3. V -98 -008 (503 -53 -021 503 -53 -020) ANDERSON /CHAN, 20972 20998 Sarahills Drive; Request for Variance approval to construct a new retaining wall with a maximum height of 6 ft. The site is located within an R -1- 40,000 zoning district. APPROVED 5 -0. 4. SD -98 -004 (397 -02 -002) SNYDER, 18630 Allendale Avenue; Request for Tentative Subdivision Map approval to create two lots from one existing 2.5 acre lot. The site is located in an R -1- 40,000 zoning district. APPROVED 4 -1 (KAPLAN OPPOSED). 5. V -98 -010 (503 -51 -012 503 -14 -044) GODDARD /BINKLEY, 13502 13570 Pierce Road; Request for Variance approval to repair and extend an existing 12 ft. high retaining wall. Maximum height is proposed to remain at 12 ft. The site is located within a Hillside Residential zoning district. APPROVED 5 -0. DIRECTOR ITEMS COMMISSION ITEMS COMMUNICATIONS Written City Council Minutes dated September 2 and September 8, 1998 Blue Rock Shoot letter New Assistant Planner memo ADJOURNMENT TO NEXT MEETING Wednesday, October 14, 1998, Civic Theater 13777 Fruitvale Avenue, Saratoga, CA MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, September 16, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting 6:30 p.m. Closed session in Administration Conference Room pursuant to Government Code Section 54957.6 for conference with Labor Negotiator Agency negotiator: Larry L Perlin Employee organization: Saratoga Management Organization and Closed session pursuant to Government Code Section 54956.9 for conference with legal counsel existing litigation Name of case: San Francisco Baykeepers et aL v. Saratoga Mayor's Report on Closed Session Mayor Wolfe reported that no decisions were made in closed session. 7:30 Pledge of Allegiance Led by Library Commission Chairperson Marcia Manzo. 1. ROLL CALL The meeting was called to order at 7:40 p.m. Councilmembers Bogosian, Jacobs, Moran, Shaw, and Mayor Wolfe were present. Staff members present were City Manager Perlin, Community Development Director Walgren, and City Attorney Riback. 2. CEREMONIAL ITEMS Introduction of New Employees City Manager Perlin introduced Ms. Mary Jo Walker, who began employment with the City as Finance Director on September 8, 1998. Ms. Walker briefly addressed the Council .'Mayor Wolfe welcomed Ms. Walker on behalf of the Council. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 11. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS None. B. COMMUNICATIONS FROM COMMISSIONS Library Commission Chairperson Manzo invited the Council to a presentation on October 20, 7:30 p.m., by the consultant who worked on the space analysis of the library. C. WRITTEN COMMUNICATIONS 1) Letter from Hakone Foundation regarding fee increases City Manager Perlin presented the staff report. SHAW /JACOBS MOVED TO APPROVE THE PROPOSED FEE CHANGES AS SUBMITTED. PASSED 5 -0. 5. CONSENT CALENDAR A. Previously Discussed Items None B. New Items 1) Planning Commission Actions, 9/9 Note and file. City Council Minutes 2 September 16, 1998 2) Resolution 779.8 amending Conflict of Interest Code 3) Approval of Check Register 4) Amendment to Cal ID Agreement 5) Memo authorizing Publicity for Upcoming Hearings No hearings scheduled October 7 6) Resolution 98-30 on Criminal History BOGOSIAN/MORAN MOVED TO APPROVE CONSENT CALENDAR ITEMS 5 -B -1 THROUGH 5- B-6. PASSED 5 -0. C. CLAIMS AGAINST THE CITY None Mayor Wolfe moved the agenda to Item 7A. 7. OLD BUSINESS A. Zoning Ordinance Amendments (second reading and adoption) Proposed amendments include revisions to the Building Floor Area and Average Site Slope definitions, the Building Floor Area Reduction requirements, the Administrative Design Review and Accessory Structure Review process, and the Sign Ordinance. New regulations would include a restriction on the number of wood burning fireplaces allowed and the creation of a creek protection setback for new construction. In addition, amendments are being proposed to the Lot Impervious Coverage requirements to match the language of the Measure G initiative. The proposed amendments have been determined to be categorically exempt from the requirements of the California Environmental Quality Act. Community Development Director Walgren presented the staff report, noting that staff's position remained the same. Mr. Steve Blanton, Public Affairs Director of the Peninsula West Valley (Pen West) Association of Realtors, addressed the Council. He expressed Pen West's support of the ordinance other than the exception process and proposed possible alternate language which he distributed to the Council. Mr. John Mehaffey, Saratoga resident, addressed the Council describing his neighborhood as mostly 7500 square -foot lots where many of the new homes built are two stories. He asked the Council to preserve the possibility of building two -story homes and maintain the exception process. A discussion ensued and staff responded to Councilmembers' questions. Councilmember Jacobs questioned whether staff had reviewed the proposed language prior to it being distributed tonight and proposed continuing the item so staff and the City Attorney could review and comment. Mr. Walgren said that staff had reviewed the language which would be more appropriate as a disclaimer rather than part of the ordinance. City Attorney Riback concurred that the proposed language was not appropriate ordinance language. A discussion ensued whether the language would go in the ordinance or on the application. Following discussion, JACOBS/MORAN MOVED TO ADOPT ORDINANCES 71 -177 THROUGH 71- 86 BY 1TILE ONLY, WAIVING FURTHER READING. PASSED 5 -0. Mayor Wolfe requested that staff continue to work with Pen West to address matters of concern which may come up in the future. City Council Minutes 3 September 16, 1998 Mayor Wolfe moved the agenda to Item 6A. Councilmember Jacobs abstained from discussions of Item 6A and left the meeting prior to the beginning of discussion. 6. PUBLIC HEARINGS 8:00 p.m. A. Appeal of Denial of Design Review approval to construct a new 5,991 sq. ft., two story residence on a vacant 4.89 acre parcel located at 22111 Villa Oaks Lane (Lot 11) in a Hillside Residential zoning district (DR98- 003)(APN 503 -78 -029) Applicant/appellant, Douglass) Mr. Perlin provided a brief history, and Community Development Director Walgren presented the details of the staff report and responded to Councilmember Moran's questions. Mr. Jack Douglass, applicant, thanked the Council for visiting the site. Ms. Kathleen Williams, Architect, addressed the Council, noting that the house had been redesigned to meet the concerns of staff and the Planning Commission and that the neighbors expressed support of the plan. Mr. Steve Arnold 1671 The Alameda, San Jose, stated he was the engineer working with the architect, and spoke in support of the project. Mayor Wolfe opened the public hearing at 8:23 p.m. Mr. Pete Pappanostos, neighbor of the project, encouraged support of the proposed plans. MORAN /SHAW MOVED TO CLOSE THE PUBLIC HEARING (at 8:25 p.m.) PASSED 5 -0. Council members present shared their individual perspective of the project. MORAN /SHAW MOVED TO APPROVE THE APPLICATION AND OVERTURN THE PLANNING COMMISSION DECISION. PASSED 4 -0. (Jacobs absent.) Councilmember Jacobs returned to the meeting after the vote. B. Appeal of Denial of Design Review Approval to construct a new 5,048 sq. ft. residence at a height of 20 feet from natural grade. The site is 1.8 acres located at 14190 Palomino Way in a Hillside Residential zoning district (DR98- 002)(APN 503-68 -002) (Applicant/appellant, Addison) Community Development Director Walgren presented the staff report. Mr. David Addison, applicant, expressed that miscommunication had been involved, that very little discussion had occurred between Planning Commission and applicant, that planning staff had made a negative presentation to the Commission, and that he had spent a significant amount of money for soils testing. He presented a set of drawings, stated that every effort had been made to blend the house into the site, and responded to Mayor Wolfe's questions. Mayor Wolfe opened the public hearing at 8:40 p.m. There was no present who wished to speak. BOGOSIAN/MORAN MOVED TO CLOSE THE PUBLIC HEARING (at 8:40 p.m.) PASSED 5 -0. Staff responded to Council members' questions. Mayor Wolfe conveyed he would be voting to approve the appeal and explained his rationale. Councilmember Shaw expressed concern with reducing the maximum amount allowed. He said when the property was purchased the requirements should have been known and the house designed to meet those requirements. City Council Minutes 4 September 16, 1998 Councilmember Bogosian noted the strict requirements for hillside lots are for good reason. He said the lot is constrained by the hill and the Planning Commission's intention was for the house to reflect that constraint. Councilmember Jacobs stated that he was concerned with the extent of the slope as created and would be in support of the Planning Commission's decision. Councilmember Moran noted she was concerned with the process and miscommunication as declared by Mr. Addison. She suggested that Mr. Addison continue to work with the Planning Commission. JACOBS/BOGOSIAN MOVED TO DENY THE REQUEST AND UPHOLD THE PLANNING COMMISSION'S DENIAL. PASSED 4 -1. (Wolfe opposed.) 8. NEW BUSINESS A. Annexation 98- 001 Lands of Kim Foster, APN 503 -13 -122, Mt. Eden Road City Manager Perlin introduced the item, and Mr. Walgren presented the staff report. Following brief discussion, MORAN /SHAW MOVED TO APPROVE THE PETITION OF ANNEXATION BY ADOPTING RESOLUTION 98 -31. PASSED 5 -0. B. Lease Agreement for Nextel Communications Site The details of the staff report were presented by City Manager Perlin. A discussion ensued, and City Attorney Riback responded to questions regarding the terms of the agreement, specifically the renewal period. MORAN /JACOBS MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A LEASE AGREEMENT WITH NEXTEL COMMUNICATIONS. PASSED 5 -0. 9. ROUTINE MATTERS A. Approval of Minutes September 2; September 8 SHAWBOGOSIAN MOVED TO APPROVE MINUTES OF SEPTEMBER 2, 1998. PASSED 5 -0. MORAN /SHAW MOVED TO APPROVE MINUTES OF SEPTEMBER 8, 1998. PASSED 5 -0. 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting 1) Joint Meeting with Parks and Recreation Commission Staff provided a list of agenda items for the next joint meeting with Parks and Recreation Commission as follows: a. Update on the Park Development Fund Projects Playfield Development Project Task Force update Modification to original scope of services Trail Issues Encroachment Issues Trail Grant Program Remaining Projects Staff to submit a written summary on status of these projects City Council Minutes 5 September 16, 1998 b. Commissioner Crotty's Term on Commission. Councihnember Bogosian requested adding the Warner Hutton House to the agenda to address a letter from Commissioner Olsen. 2) Septic Systems Abandonment Update from City Attorney 3) City Manager Evaluation B. Other Councilmember Shaw reported that the adjourned meeting of September 8, 1998, lost its television signal and that an investigation has not determined the cause. The system has been checked and re- checked and is functioning properly. The television crew plans to arrive earlier prior to the next meeting to assure the system is functioning. Councilmember Moran requested that the City Manager work with the Sheriff for an increase in patrolling of pedestrian safety in the area of Fruitvale and Saratoga, particularly as the school year starts. Mayor Wolfe was contacted by a resident on Charters Court whose property backs up to Chateau Drive. The resident requested that the City look into PG &E directing the chopping of five redwood trees in the area near Argonaut School. Mayor Wolfe reported that the fire station is being rebuilt, and the Fire Chief has been in contact with Council members concerning using a portion of land for street modifications to reduce traffic congestion at the intersection of Saratoga -Los Gatos Road/Saratoga- Sunnyvale Road. He proposed staff communicating with the Fire Chief and Fire Commission to reduce congestion. Mayor Wolfe announced that the week of September 21, 1998 in the state of California has been proclaimed Lawsuit Abuse Awareness Week. He said it would be an opportunity to educate the public on the cost of lawsuit abuse to the taxpayer and consumer. Later in the meeting, he announced that he is the Executive Director of the organization. 11. CITY MANAGER'S REPORT City Manager Perlin reported that the Finance Commission began its work September 14 on the long- term budget plan. He reported that the Commission has requested rescheduling their joint meeting of October 13 with the Council as the Commission will not be ready due to rescheduling their meeting of October 12, Columbus Day holiday. Councilmember Moran suggested that as the Finance Commission gets closer to an end product, it might want to hold a town hall meeting or open forum meeting for more citizen input. City Manager Perlin reported that the phone system at City Hall was down last week, and the problem was due to the failure of a Pacific Bell high- capacity phone switch. Staff announced the failure on KSAR and radio. He said should this problem occur again in the future, citizens should tum to Channel 6. City Manager Perlin announced that he received information and a check from TCI for the application of change of ownership, noting that the franchise is to be transferred to AT &T. The item will be presented to the Council in the future. City Manager Perlin explained that it has become difficult for the minutes from the Tuesday night Council meeting to be completed and included in the regular meeting agenda packet, and in the future they will be included in a later agenda. City Manager Perlin announced that the Parks and Recreation Department is now accepting enrollment for approximately 220 classes. 12. ADJOURNMENT City Council Minutes 6 September 16, 1998 At 9:17 p.m., the meeting was adjourned to the next meeting at 7 p.m. on Tuesday, September 22, 1998, at the Adult Care Center, 19655 Allendale Avenue. Respectfully submitted, Lynda Ramirez Jones Minutes Clerk TIME: Tuesday, September 22, 1998 5:30 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting/Joint Meeting with Parks and Recreation Commission Closed Session pursuant to Government Code Section 54956.9: CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Name of case: San Francisco Baykeepers v. City of Saratoga and Pursuant to Government Code Section 54956.9 (b) CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Significant exposure to litigation in one case Mayor's Report on Closed Session No actions taken. 1. Roll Call MINUTES SARATOGA CITY COUNCIL The meeting was called to order at 7:06 p.m. Councilmembers Bogosian, Jacobs, Moran, Shaw, and Mayor Wolfe were present. Staff members present were City Manager Perlin, City Attorney Riback, Recreation Supervisor Tucker, Parks and Recreation Director Pisani, and Irene Jacobs, staff liaison to Parks and Recreation Commission. 2. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 18. The notice of adjournment from the September 16 Council meeting was properly posted on September 17. 3. Oral Communications from the Public on Non Agendized Items None. 4. Recommendations from Staff on Organizational Changes in the City Manager's Office and Finance Department City Manager Perlin reviewed the memo from Mary Jo Walker, Finance Director. MORAN /SHAW TO APPROVE THE STAFFING CHANGES AS PROPOSED, AND DIRECT THAT STAFF BRING BACK A RESOLUTION AT THE APPROPRIATE TIME. PASSED 5 -0. 5. Septic systems Abandonment Update from City Attorney City Manager Perlin provided background information, and City Attorney Riback outlined the goal and recommended regulations contained in the memo to Council dated September 18, 1998. The memo included recommendations regarding the following: septic system regulation, existing septic system abandonment programs, and sewer system and lateral inspections and repair. It concluded with discussion of the fiscal impact of the proposed programs City Attorney Riback said the Santa Clara County ordinance is comparable to others he had looked at in that it encouraged connection to public sewer systems and phasing out of septic systems. State law says if a property is within 200 ft. of a public system it must hook up to it; it was problematic for the City to increase that footage. CONSENSUS ADOPT COUNTY ORDINANCE AND COME BACK WITH FISCAL ANALYSIS OF IMPACTS OF REQUIREMENTS SUCH AS REQUIRING INSPECTION OF SYSTEMS UPON RESALE,ONGOING INSPECTION, AND COST OF INCENTIVE PROGRAM. 6. Presentation by Youth Commission on Proposed City Council Candidate Forum City Manager Perlin reviewed the memo dated September 21 from Joan Pisani, Recreation Director, and Beverly Tucker, Recreation Supervisor. City Council Minutes 2 September 22, 1998 Alex Scordelis, Chair of the Youth Commission, talked about how the forum would be conducted with the help of the League of Women Voters (LWV). He said the Commission has no hidden agenda and they are different from other commissions. He said he thought with the help of the LWV, they could put on an appropriate forum which would probably focus on youth issues. He said the LWV does not endorse candidates but does support some issues more than others. He said they had no other sponsors lined up and have not talked about the LWV sponsoring a youth issues forum. John Mahaffey, Paul Avenue, said he was a candidate for City Council. He offered to help the Youth Commission, but said he could see the City's position. Councilmembers discussed the danger of this setting a precedent for other commissions. Councilmembers Shaw and Moran said they would be happy to speak with the LWV or other sponsors. Sheeva Ghassemi, member of the Youth Commission, responded to the suggestion of having a joint forum, stating that the point is to act like a real commission. She said they want adults in the audience. Alex Scordelis said they appreciated Council's input but he still wanted to meet with Council or the City Manager. He said no other commission had taken the initiative and they feel youth issues need to be addressed. SHAWBOGOSIAN THAT THE CITY COUNCIL DOES NOT ELECT TO ENCOURAGE OR ALLOW THE YOUTH COMMISSION TO SPONSOR A CANDIDATE FORUM AS THE YOUTH COMMISSION. THE CITY COUNCIL DOES ENCOURAGE THE YOUNG PEOPLE WHO COMPRISE THE YOUTH COMMISSION WHO INITIATED THE IDEA TO MOVE FORWARD TO TRY TO ORGANIZE A CANDIDATE FORUM WITH ANOTHER SPONSOR AND IN SO PARTICIPATING, PARTICIPATE AS YOUTH, IDENTIFY THEMSELVES AS YOUTH COMMISSIONERS BUT NOT AS THE YOUTH COMMISSION. Councilmember Moran said she was willing, as a candidate, to work with Alex to make this work. She thought other candidates would also help them identify an alternative sponsor. Recreation Supervisor Tucker, staff liaison for the Youth Commission, asked for clarification. She said they had reserved a room and arranged for KSAR to broadcast the forum. VOTE: PASSED 5 -0 7. Joint Meeting with Parks and Recreation Commission 8:30 p.m. Commission Members Present: Clabeaux, Crotty, Friedrich, Ioannou, Swan, Whitney, Chair Olsen Commission Items: A. Update on Park Development Fund Projects City Manager Perlin reviewed the memo from Irene Jacobs, staff liaison to the Planning Commission. It included an update on the seven Park Development Fund projects that the Commission is working on: playfield project, trail improvements, Warner Hutton House improvements, Community Center renovation, Kevin Moran Gardner Park play equipment, Heritage Orchards and Wildwood Park restrooms. 1) Playfield Development Project a) Task Force Update b) Modification to original scope of services Beals Landscape Architect Commission Chair Olsen said they have hired a consultant and have had several task force meetings with him. They have reached consensus on priorities as follows: Blue Hills/Azule, Marshall Lane, Foothill and Congress Springs. She referred to the modified list of what they plan to do in the next 2 -3 months. She described the modifications that required them to ask for an additional $15,000 and asked for Council approval. City Council Minutes 3 September 22, 1998 MORAN /SHAW TO AUTHORIZE STAFF TO EXECUTE AMENDMENT TO CONTRACT. PASSED 5 -0. 2) Trail Issues a) Encroachment Issues Commissioner Swan said they have lost touch with trail issues. She said they need a revised map and need to see where connections should have been made but were not. She said there are issues regarding trails within city departments that have not been resolved, especially in the Mt. Eden subdivision. Terry Barron talked about problems she had run across on trails, including landslides, encroachments and other safety issues. She said the trail plan shows where trails were supposed to have been put in and maintained and were not. She said she was asking that prior to occupancy of the two newest homes, trails be improved to the standards as written in the Parks and Trails Master Plan. Councilmembers were informed that the trails were listed in the 1980 tentative approval of the parcel map, and the titles for lots that have a dedicated trail easement show that there is a trail easement. City Manager Perlin described why the segment of a trail easement had been abandoned and outlined the sequence of events. Ms. Barron said that she found no documentation of a public hearing or public notification concerning the abandonment. City Manager Perlin responded that this was not done by staff, but went through Planning Commission and City Council as part of a process of redefining property lines in that area to try to remedy problems that existed in the area. In regard to the property that is in the final stages of construction, he said staff is aware that it needs to be improved and it is their intention to make sure the property owner will improve the trail in accordance with the master plan. He said the City does not maintain trails and has not since it was eliminated from the budget. Commission members explained that their purpose in putting this item on the agenda was to bring it to Council's attention that this was an issue and that the Commission should have input in the applications review process. City Manager Perlin explained how an application for design review is routed and said they do not go to the Parks Recreation Commission, but to Parks and Recreation staff. Councilmembers directed that the matter be looked into and that property owners be made to comply. They suggested that existing procedures be reviewed to make sure effective procedures are put in place. City Manager Perlin commented that unless the City polices trails, there will be encroachment. Trails that are used regularly require little maintenance and if there are encroachments, users would let the City know about them. Ms. Barron said she would be surveying some of the encroachments as part of the trail grant program. City Councilmembers suggested that the trail policy needed to be restated. City Manager Perlin described how the Parker Ranch trail system works well and how hard it is to make it work in other areas. He said the way it works best is when there are advocates for the trails who work with staff. b) Trail Grant Program Commission Chair Olsen said they are looking to put aside some money and the brochures will be disseminated to the community. Grants will be given as an incentive to maintain trails. 3) Remaining Projects on Park Development Priority List A summary was provided. B. Commissioner Crotty's Term on the Commission SHAW/MORAN TO EXTEND COMMISSIONER CROTTY'S TERM THROUGH DECEMBER 31. PASSED 5 -0 City Council Minutes 4 September 22, 1998 Kathy Hawn said she wanted to begin discussions about how we can help Saratoga support our teens more than we have been able to do in the past. She said the City is developing a reputation as being a teen unfriendly town. High school kids don't have a place to go. She said she would like to start a dialog with commission and council on how to utilize the park development fund. She was informed of the limitations on the use of the fund. Discussion followed regarding options including reopening the Saratoga High School gym and Warner Hutton House modifications. Commissioner Ioannou suggested putting the matter on their agenda and inviting members of the public, including high schools and the YMCS, to bring suggestions about starting a program. City Council Items: C. Funding and Status of Warner Hutton House Improvements City Manager Perlin presented an update and status, noting that they could probably go out for bids within the next few weeks. Discussion followed regarding priorities of the Parks and Recreation Commission. City Manager Perlin said there was a difference of opinion about whether improvements of the house were part of some original universe of projects that was under consideration for park development funding priorities, or whether just the design planning work was the "project" and when that was done, the Friends of the Warner Hutton House would be charged with obtaining funding. Council consensus was the latter. 8. Resolution amending Letter of Understanding between City and Saratoga Management Organization City Manager Perlin presented the staff report. MORAN /SHAW TO ADOPT RESOLUTION NO. 85 -9.115 AMENDING THE LETTER OF UNDERSTANDING BEWEEN CITY AND SARATOGA MANAGEMENT ORGANIZATION. PASSED 5 -0. 9. Self- Evaluation of Previous Meeting September 16 Councilmember Bogosian commented that the meeting went smoothly. 10. Agency Assignment Reports None. 11. Citizens Recognition None. 12. Other Councilmember Bogosian said he would like a report on the quarry creek building by the end of September. Mayor Wolfe said the Friends of the Saratoga Library were having a membership drive and announced Friends of the Library Week would be in October. 13. Adjournment The meeting was adjourned at 10:05 p.m. Respectfully submitted, Roberta Wolfe Minutes Clerk