HomeMy WebLinkAbout09-22-1998 City Council agendaAGENDA
SARATOGA CITY COUNCIL
TIME: Tuesday, September 22, 1998 5:30 p.m.
PLACE: Adult Care Center, 19655 Allendale Avenue
TYPE: Adjourned Regular Meeting/Joint Meeting with Parks and Recreation Commission
Closed Session pursuant to Government Code Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Name of case: San Francisco Baykeepers v. City of Saratoga and
Pursuant to Government Code Section 54956.9 (b)
CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION
Significant exposure to litigation in one case
Mayor's Report on Closed Session.
1. Roll Call 7:00 p.m.
2. Report of City Clerk on Posting of Agenda
Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 18.
The notice of adjournment from the September 16 Council meeting was properly posted on September 17.
3. Oral Communications from the Public on Non Agendized Items
4. Recommendations from Staff on Organizational Changes in the City Manager's Office and
Finance Department
5. Septic systems Abandonment Update from City Attorney
6. Presentation by Youth Commission on Proposed City Council Candidate Forum
7. Joint Meeting with Parks and Recreation Commission 8:30 p.m.
Commission Items:
A. Update on Park Development Fund Projects
1) Playfield Development Project
a) Task Force Update
b) Modification to original scope of services Beals Landscape Architect
2) Trail Issues
a) Encroachment Issues
b) Trail Grant Program
3) Remaining Projects on Park Development Priority List
B. Commissioner Crotty's Term on the Commission
The Commission will be requesting that the Council extend Jennie Crotty's term just long enough to allow
City Council Agenda 2 Septe)6er 22, 1998
her to fulfill her commitment to the Playfield Task Force. Commissioner Crotty's term officially ends in
October, and although the City has already begun its recruitment process to fill her seat, Ms. Crotty takes
with her years of history and experiences that are crucial to the success of this particular project.
City Council Items:
C. Funding and Status of Warner Hutton House Improvements
8. Resolution amending Letter of Understanding between City and Saratoga Management
Organization
9. Self Evaluation of Previous Meeting September 16
10.. Agency Assignment Reports
Assoc. of Bay Area Governments Moran
Chamber of Commerce Board Wolfe
County Cities Assn. Leg. Task Force Bogosian
County HCD Policy Committee Jacobs
Emergency Planning Council Moran
Hakone Foundation Liaison Bogosian
Joint Venture Silicon Valley Wolfe
KSAR Community Access TV Board Shaw
Library Joint Powers Agency Bogosian
N. Cent. Flood Cont. Zone Adv. Bd. Bogosian
Perin. Div., League of Cal. Cities Wolfe
Santa Clara Valley Water Commission Jacobs
Santa Clara County Cities Assn./ Wolfe/Moran
City Selection Committee
SASCC Liaison Shaw
Saratoga Business Dev. Council Wolfe
School Liaison Jacobs
Sister City Liaison Shaw
Solid Waste JPA Moran
Valley Transportation Authority Wolfe
Valley Transportation Authority PAC Shaw
West Valley Sanitation District Moran
11. Citizens Recognition
12. Other
13. Adjournment
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable
the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104
ADA Title II)
Interoffice Memorandum
To: Larry Perlin, City Manager
From: Mary Jo Walker, Finance Director
Date: September 16, 1998
Re: Proposed Staffing Changes
Purpose
The purpose of this memorandum is to recommend a new organizational structure for the Finance
Department which will cut costs, reduce positions and improve operations. This recommendation is a
result of my discussions with various City staff members, and is very timely since a number of the key
positions are vacant.
Observations
During the past several weeks, I have carefully analyzed the department's staffing needs and made the
following observations:
Administrative Services Department The City currently has a Finance Department, which
performs finance and information systems functions. The human resources function is managed
out of the City Manager's Office, and I believe there is an interest in shifting that to the Finance
Department. Commonly, smaller cities combine the finance, information systems and human
resources functions into one Administrative Services Department. This structure works very well
because of the constant interface between human resources staff and payrolVaccounting staff, and
also relieves the City Managers Office from the responsibility of supervising the human resources
function.
Finance Division The Finance Division needs a senior level accountant to supervise the daily
accounting functions such as payroll, accounts payable, cash receipts, business license, and
general ledger accounting. The Division also has an Office Specialist I position which, although
filled very successfully by a temporary employee, is not absolutely critical to daily operations.
Human Resources Division The City's Budget for fiscal year 1998/99 approved 1.5 FTE to the
function, including a half -time Administrative Analyst and a full -time Human Resources analyst.
However, the function is currently being performed by a half -time Administrative Analyst, and by
using approximately three quarters of an Administrative Analyst's time from the City Manager's
Office. I believe it would be preferential to have one person dedicated to leading the human
resources function for the City, handling the more legal and complex issues, with a lower level
position assisting in such things as recruitment, employee orientation, and record keeping.
CITY OF SARATOGA
Administrative Services Department
Proposal
Administrative Services Department For a City the size of Saratoga, I recommend that the
finance, information systems, and human resources functions be combined into an Administrative
Services Department.
Finance Division I recommend an Accounting Supervisor to oversee the daily accounting
functions. The position could be funded by eliminating the Office Specialist I position (currently filled
by a temporary employee) and reducing the vacant Office Specialist II position from full -time to
three quarters time.
Human Resources Division I recommend assigning a three quarter time Administrative Analyst
as the City's Human Resources Officer, with support by an three quarter time Office Specialist II.
This could be funded by increasing the half -time Administrative Analyst position to three quarter
time, and reclassifying the full -time Human Resources Analyst position to a three quarter Office
specialist II. The employee currently in the half -time Administrative Analyst position assigned to the
human resources function is interested in increasing her hours to three quarters time, and the
Human Resources Analyst position is vacant.
Attachments
Attachment A is an organization chart depicting the current organizational structure for both the City
Manager's Office and the Finance Department.
Attachment B is the proposed organizational structure for both departments.
Attachment C provides the same information in schedule format.
Fiscal Impact
The proposed changes would decrease personnel costs by approximately $1 ,600 annually, and
decrease staffing levels performing these functions from 8.0 FTE to 7.75 FTE.
Improved Operations
This proposal will improve the operational efficiency of the department as follows:
Adding an Accounting Supervisor to supervise the daily finance functions, thereby freeing up some
of the Director's time to provide financial leadership and higher level oversight.
Aligning the human resources function more closely with payrol /accounting, and relieving the City
Manager's Office from the responsibility of managing an operational unit.
Providing some administrative and clerical support to the human resources division by adding a
Office Specialist I1. Also, assigning an Administrative Analyst with current experience in personnel
as the lead human resources officer, with increased hours.
Timing
The Finance Department has been under a great deal of stress over the past two years with the new
financial system conversion and the many staff changes. To stabilize the work environment, I request
that these changes be approved promptly, and I will endeavor to fill the vacant positions quickly with
qualified candidates.
I will be happy to provide you with any further analysis or information you need. Thank you for your
consideration.
MJW:mjw
Attachments
CURRENT STAFFING
City Clerk
Office specialist II
CITY MANAGER'S DEPARTMENT
City Council
City Manager
Senior
Administrative
Analyst (.75 FTE)
Administrative
Analyst (1.9 FTE)
City Attorney
(Contract)
TOTAL
8.15 FTE
Human Resources
Analyst
Administrative
Analyst (.5 FTE)
Office Specialist I
Technology
Coordinator
(.5 FIE)
FINANCE DEPARTMENT
Finance Director
Office Specialist II
(3.0 FIE)
Office Specialist I
TOTAL
5.5 FTE
ATTACHMENT A
PROPOSED STAFFING
1
City Clerk
Office specialist II
CITY MANAGER'S DEPARTMENT
City Council
City Manager
City Attorney
(Contract)
Senior
Administrative
Analyst (.75 FTE)
Administrative
Analyst (1.9 FTE)
TOTAL
5.65 FTE
Technology
Coordinator
(.5 FTE)
ADMINISTRATIVE SERVICES DEPARTMENT
Administrative
Services Director
Accounting
Supervisor
Office Specialist II
(2.75 FTE)
TOTAL
7.75 FTE
Administrative
Analyst (.75 FTE)
Office Specialist II
(.75 FTE)
Office Specialist I
ATTACHMENT B
Current
Proposed
Difference
FTE
Monthly
FTE
Monthly
FTE
Monthly
1.00
1.00
1.00
2,589
1.00
2,589
1.00
2,589
1.00
2,589
1.00
2,589
0.75
1,942
(0.25)
(647)
1.00
2,321
(1.00)
(2,321)
1.00
3,779
1.00
3,779
0.50
1,890
0.50
1,890
1.00
2,321
1.00
2,321
1.00
3,779
(1.00)
(3,779)
0.50
1,783
0.75
2,675
0.25
892
0.75
1,942
0.75
1,942
8.00
19,861
7.75
19,726
(0.25)
(135)
Position
Total
Org MJW
CITY OF SARATOGA
ADMINISTRATIVE SERVICES DEPARTMENT
PROPOSED ORGANIZATIONAL STRUCTURE
Range
Division Name Bottom Top
Finance Dir Finance Mary Jo
OS II Finance Ray 2,589 3,314
OS II Finance Janice 2,589
OS II Finance Jaye 2,589 3,314
OS I Finance Joan 2,321 2,971
Acctg Super Finance 3,779 4,837
Tech Coord Info Syst Sam 3,779 4,837
OS I Reception Judy 2,321 2,971
HR analyst HR 3,779 4,837
Admin Analyst HR Lori 3,566 4,565
OS II HR 2,589 3,314
ATTACHMENT C
9/16/98
SEP -18 -98 FRI 12:41 MEYERS,NAVE,RIBACK &S1LV. FAX NO. 510 351 4481
Pnn!on on rocyc!nn paper
TO: City Council
City of Saratoga
FROM: City Manager
City Attorney
MEMORANDUM
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200
RE: Recommended Regulations Relating To Septic Systems
And Sewer Laterals
COUNCIL MEMI3LRS:
Stan Bogoslan
Paul e. Jacobs
Gillian Moan
Jim Shaw
Donald L. Wolfe
DATE: September 18, 1998
MCKGROUND:
The City Council directed that the City Manager and City Attorney review
and consider options available to the City which would strengthen the City's septic
system regulations and assist in phasing out the use of septic systems in order to
achieve and maintain greater environmental protection through utilization of the
public sewer system.
In preparing this report, the City Attorney has reviewed ordinances of other
cities in Santa Clara County and of the County itself, as well as those of cities outside
Santa Clara County, regarding septic system regulation. The City Manager and City
Attorney have also met with representatives of the County's Department of
Environmental Health and the West Valley Sanitation District.
The County Department of Environmental Health acts as the City's Health
Officer and regulates septic systems within the City. The two sanitary districts, West
Valley Sanitation District and Cupertino Sanitary District maintain the public sewer
system within the City.
P. 02/07
SEP -18 -98 FRI 12 :41 IlEYERS,NAVE,RIBACK &SILV. FAX NO. 510 351 4481 P.03/07
TO: City Council
FROM: City Manager
City Attorney
RE: Recommended Regulations Relating To Septic Systems And Sewer Laterals
DATE: September 18. 1998
PACE: 2
After reviewing the ordinances of other jurisdictions and meeting with other
agency representatives, the following have become evident:
In order to thoroughly address the issue of achieving and maintaining
greater environmental protection through utilization of the public sewer
system instead of private septic systems, and the related issue of insuring
overall uniformity and consistency in the standards of sanitary service
within the City, it is important that the condition of the public sewer
system within the City (particularly older portions of the system and
including private laterals to the system) be considered.
In addition to considering regulation, the City should identify incentive
programs currently existing or currently being proposed by other agencies
and consider how best to utilize these programs in Saratoga in order to
encourage persons to connect to the existing public sewer system.
Costs to the private property owner to connect to the public sewer system
may vary widely, according to the distance to an available sewer line and
the differing cost of construction depending upon topography.
After an analysis of the regulations currently in place in Saratoga relating
to septic systems and comparing these to the County regulations, it is
dear that the County regulations are more comprehensive and provide
greater control over septic systems.
RECOMMENDATIONS REGARDING SEPTIC SYSTEM REGULATION:
A. It is recommended that the Council consider the repeal of the City's
current septic system regulatory ordinance and adopt in its place the County's
ordinance, with certain modifications. The reasons for this recommendation are:
The County ordinance contains greater detail concerning the method
of on -site treatment and sewage disposal and more requirements
concerning the method of construction and operation of the septic
`R
SEP -18 -98 FRI 12 42 MEYERS, NAVE, RIBACK &SILV. FAX NO. 510 351 4481 P.04/07
TO: City Council
FROM: City Managcz
City Attorney
RE:. Recommended Regulations Relating To Septic Systems And Sewer Laterals
DATE: September 18, 1998
PACE: 3
system (e.g., a requirement that there be dual leaching systems and
that they be notated every year). (County Ord., B11 -5)
The County ordinance requires connection to an available public
system whenever a structure is remodeled or increased in square
footage or altered in a manner to create more habitable space.
(County Ord., B 11 -d)
The County ordinance provides greater detail in its descriptions of
violations and penalties. (County Ord., B 11 -9)
The County ordinance requires that a notice of septic system violation
be recorded against the subject Property until corrected, in order to
protect prospective purchasers. (County Ord., B11 -29)
B. It is recommended that the Council consider adoption of additional
ordinance regulations to help phase out existing septic systems where feasible and to
assure that those remaining are being operated and maintained in compliance with
current health and sanitation standards. These are:
A requirement that all existing septic tanks be inspected upon re -sale
of the property.
A requirement that all properties with existing septic systems that have
sewer service immediately available' (e.g. located within 200 feet of
the property line) be required to connect to the sewer system
immediately unless the Health Officer has determined that the
continuation of the existing septic system may reasonably be expected
to remain adequate for treatment and disposal of sewage, in which case
1 Sec Wcst Vallcy Sanitation District memorandum dated August 17, 1998 attached as Exhibit
A, referencing the number of properties with septic systems where sewer system connection is
immediately available. Cupertino Sanitary District, which covers approximately one -third of the City,
does not have this information readily available.
-18-98 FR 112 42 MEYERS, NAVE, R I BACK &S I LV. FAX NO. 510 351 4481 P. 05/07
TO: City Council
FROM: City Manager
City Attorney
RE: Recommended Regulations Relating To Scptic Systcms And Scwcr Laicals
DATE: September 18, 1998
PAGE: 4
the owner would be required to execute a written covenant to cause
connection to be made to the sanitary sewer system within five years
(or earlier if the systcm becomes a public nuisance). The covenant
would be recorded. Alternatively, this requirement could be imposed
upon re -sale of the property.
RECOMMENDATIONS REGARDING EXISTING SEPTIC SYSTEM
ABANDONMENT PROGRAMS
A. Encourage those persons on septic systems where the public sewer system
is readily available, to take advantage of existing programs available through West
Valley Sanitation District and Cupertino Sanitation District, which provide financial
assistance in the form of long -term loans to pay for the connection costs, and [as
proposed by West. Valley) where the District., in effect, acts as "project manager" by
"grouping" several properties together into one project thereby taking advantage of
savings realized through larger projects, advancing payment for the costs of
connection and placing the cost on the tax rolls of the properties to be repaid off over
a period of time. The City may also consider a reduction in any city fees normally
required to be paid as a consequence of such work (c.g. plumbing permit fees) and
expediting permit processing.
B. Engaging in other forms of public outreach and education to encourage
persons to abandon their septic systems and connect to the public sewer systems.
RECOMMENDATIONS REGARDING SEW ER SYSTEM AND LATERAL
INSPECTIONS AND REPAIR
Recognizing that many older sewer system main lines and laterals Inay be in
need of repair or replacement, the West Valley Sanitation District has commissioned
a study to determine areas within the District (including areas of Saratoga) of high
groundwater infiltration (generally indicating possible cracks or breaks in main lines).
This study is scheduled to be completed in September or October.
SEP -18 -98 FRI 12:42 MEYERS,NAVE,RIBACK &SIIV. FAX NO, 510 351 4481 P.06/07
TO: City Council
FROM: City Manager
City Artnrney
RE: Recommended Regulations Relating To Septic Systems And Sewer Laterals
DATE: September 18, 1998
PACE: 5
A -1. It is recommended that the City work cooperatively with the District
to conduct more detailed inspections of identified areas of high infiltration within the
City to dctcrmine the extent and exact location of the problems resulting in high
infiltration and the appropriate remedy and timetable. In particular, the City can
request the District test private laterals connecting to the main line to identify those
in need of repair /replacement.
A -2. Upon identification of properties with broken or cracked laterals, the
City may embark upon a program of abatement of the laterals as a public nuisance,
adopt regulations requiring repair of broken or cracked laterals within a specified time
frame or upon the occurrence of certain events (similar to septic system abatement as
discussed above); and/or provide some forms of incentive to property owners to cause
such repairs (again, similar to those incentives provided by West. Valley Sanitation
District, as discussed above).
FISCAL IMPACT:
This memorandum does not discuss the potential fiscal impact certain of these
programs may have upon the City. Based upon discussions with representatives of
the County Department of Environmental Health, it appears that that Department's
resources are already stretched thin. For that reason we anticipate that if asked to
take on additional responsibilities (such as inspections and testing) that have not
been anticipated, the County will expect to be compensated.
The City's resources are also stretched thin and the additional responsibilities
that would likely result from implementation of some of these programs may require
personnel that the City does not currently have.
SEP -18 -98 FRI 12 :43 NEYERS,NAVE,RIBACK &SILV. FAX NO. 510 351 4481 P.07/07
TO: City Council
FROM: City Manager
City Attorney
RE: Recommended Regulations Relating To Septic Systems And Sewer Laterals
DATE:. September 18, 1998
PAGE: 6
If the Council is interested in pursuing further any of the programs/actions
recommended in this memorandum, staff should he.. directed to perform an analysis of
the fiscal impacts those programs /actions may have upon the City.
#t"
C i Mana Manager
Larry I. Perli g
MSR:dsp
Attachment
J:\WPD\MNRSVV1273\01\MEMOSEPT98\SEPTANKS.918
Michael S. Riback, City Attorney
WEST VALLEY SANITATION DISTRICT MEMORANDUM
DATE: August 17, 1998
TO: Robert R. Reid, District Manager and Engineer
FROM: Jonathan K. Lee, Engineering Manager
SUBJECT: Saratoga Sewer System and Connection Information
In response to Director Moran's request, staff has completed the following report on unconnected properties
in Saratoga.
Sewer System
Saratoga is served by both the district and Cupertino Sanitary Sewer District. The district provides services
to roughly 8,600 properties. Currently, there are 8,069 properties connected to the district's 120 miles of
sewer collection system in Saratoga.
Unconnected Properties
Since 1990, the district has been very active in constructing sewer systems in Saratoga. These sewer
extension projects were constructed under the district's Septic System Abandonment Program (SSAP). The
purpose is to have sewer available to property owners when their septic system fails. The district has
recently completed the El Camino Grande project. The Donna Lane/Nutwood Lane project in the Douglass
Lane area is being advertised for construction bids.
Staff has estimated there are 350 properties on the septic system for sewage disposal that have sewer service
immediately available. This figure includes the 269 properties in the district's frontage inventory. The
remaining 90 properties are having sewer systems installed under either an assessment project or installed by
developers. The majority of these unconnected properties are located in the developed residential areas of
Saratoga away from the downtown area.
Although staff does not have the exact number, it is estimated that approximately 200 properties are currently
on the septic system with no sewer available.
Future Sewer Extension by District
Staff has previously identified the following three neighborhoods that will qualify for the district's SSAP
program:
Farwell Avenue
Maude Avenue
Oriole Road/Valle Vista Drive
It is estimated that the three projects will benefit a total of 24 properties at an estimated cost of $15,000 per
property. The Maude Avenue project and the Farwell Avenue project have been included in the district's
capital improvement program. The Oriole Road/Valle Vista Drive project is still under consideration
because of its need for a force -main system. Staff has not received any service requests from the area
property owners; therefore, there are no plans for any sewer extensions in the immediate future.
It is likely that there are other neighborhoods that need sewer extensions such as the Norton Road/Bohlman
Road area. Staff has determined that these areas will not qualify under the district's SSAP program because
of the high construction cost compounded with the slow rate of cost recovery.
TO: Mayor City Council
DATE: September 18, 1998
MEMORANDUM
FROM: City Manager4'
SUBJECT: Presentation by Youth Commission on proposed Council Candidate Forum
Yesterday afternoon I was informed that members of the Youth Commission would like to
address the City Council about their plans to sponsor a City Council candidate forum next month.
As such, I have placed this on the agenda for Tuesday's meeting.
Last Friday, I met with the Commission's Chair and Vice -Chair to express my concerns about the
appropriateness of a Council appointed commission, arguably an arm of City government,
becoming this directly involved in the campaign for City Council and the electoral process.
Clearly the possibility exists that such an event could be perceived in the community as an effort
by City staff or the City Council to sway opinions about issues and particular candidates. Instead,
I suggested that the commission seek an independent entity, not at all affiliated with the City, to
sponsor the forum. The two commissioners agreed to explore this.
I have also been advised that: 1) the City Attorney has determined that a commission sponsored
candidate forum would not violate the Political Reform Act so long as the event were conducted
in a neutral forum such as the League of Woman Voters format for candidate forums, i.e. that
there be no endorsements made for or against any of the candidates; 2) the Youth Commission
has been in contact with the local chapter of the League of Woman Voters who have offered
guidance and support for the event; and 3) the Youth Commission maintains that this issue was
discussed with the City Council at the joint meeting in June and that the Council encouraged the
Commission to sponsor a forum as a means of becoming more involved in the democratic process
and civic affairs. At this point, I do not know whether the Commission has secured a commitment
from an independent body to sponsor the event. Further, in checking the minutes from the joint
meeting, I did not find any specific mention of a candidate forum although there are several
references to commissioners working to become more involved in the affairs of local government.
My understanding about the Commission's presentation on Tuesday is that it will be an attempt to
explain to the City Council the format envisioned for the proposed candidate forum. The
Commission will also be seeking the Council's consent to hold the forum. If the Council does not
want the Commission sponsoring the forum, the Commission will abandon their plans. Regardless
of Council's decision about this particular issue, the Council may also wish to consider
establishing a broader policy with respect to future involvement by City commissions in City
Council campaigns.
EXECUTIVE SUMMARY NO.
MEETING DATE: September 22, 1998
ORIGINATING DEPT.: CITY MANAGER
SUBJECT(S):
1. Approval of Amendments to the Letter of Understanding Between the City and the Saratoga
Management Organization, dated September 4, 1996.
RECOMMENDED MOTION(S):
1. Move to adopt the Resolution amending the Letter of Understanding (LOU) between the City and
the Saratoga Management Organization (SMO).
REPORT SUMMARY:
At the September 16 City Council meeting, the City Manager reviewed three proposed changes to the
current LOU with SMO. Subsequent to that meeting, the City Manager met and conferred with SMO,
who, in the spirit of cooperation, agreed to a 3% salary adjustment for the two -year period ending June
30, 1999. The salary ranges in the attached Resolution reflect this 3% increase.
Additionally, and as previously discussed, the Resolution contains proposed language to be added to
Section 5 of the LOU, Control Point, that would allow greater flexibility for the City Council when
making hiring decisions such as was the case with the most recent hiring of the Finance Director.
Lastly, revised language is proposed for Section 8 of the LOU to restate the current dental insurance
benefits to be consistent with the language in the MOU with SEA.
FISCAL IMPACTS:
SARATOGA CITY COUNCIL
AGENDA ITEM
CITY MANAGER:
PREPARED BY:
None directly. Adjustments to management salary ranges do not result in any adjustments to
management salaries. Rather, management salaries are adjusted annually on each management
employee's anniversary date based upon their prior year's performance.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
The Resolution will not be adopted and the current LOU will remain as is, meaning that management
salary ranges will remain unchanged since adoption of the LOU on September 4, 1996.
ATTACHMENT(S):
1. Resolution Amending LOU
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING A LETTER OF UNDERSTANDING BETWEEN THE CITY AND
THE SARATOGA MANAGEMENT ORGANIZATION, AMENDING
RESOLUTION NO. 85-9.103, AND SETTING MANAGEMENT
SALARY RANGES FOR FISCAL YEAR 1998/99
WHEREAS, the City of Saratoga, through its designated representatives and pursuant to State
law, met and conferred with the representative organization, the Saratoga Management
Organization (SMO), to set management salaries for fiscal year 1996/97; and
WHEREAS, an understanding has been reached concerning adjustments to management salary
ranges through the period ending June 30, 1999; and
WHEREAS, the Resolution herein presented shall amend and extend said Letter of
Understanding through the period ending June 30, 1999.
Notwithstanding other provisions of the Letter of Understanding which shall remain in full force
and effect, amendments to said Letter of Understanding shall be as follows:
I. Section 1 of the LOU, Salary Ranges, shall be amended as follows: Through the period
ending June 30, 1999, it is agreed that the salary ranges for management employees shall be:
Public Works Director
Community Development Director
Finance Director
Recreation Director
Public Works Services Manager
$5,282 $7,545 per month
$5,182 $7,404 per month
$4,812 $6,874 per month
$4,296- $6,138 per month
$3,772 $5,388 per month
II. Section 5 of the LOU, Control Point, shall be amended as follows: A control point exists
which is 10% below the top of each salary range....Nothing herein shall limit the ability of the
City Council to approve the hiring of a management employee anywhere within the salary
range.
III. Section 8 of the LOU, Dental Insurance, shall be amended as follows: Effective January 1,
1998, the City's contribution towards the dental insurance plan shall be as follows:
Employee coverage $45 per month
Employee 1 dependent Full plan premium
Employee 2 or more dependents Full plan premium
Employees who decline coverage in the plan shall receive an additional benefits
allowance of $25 per month.
The benefits allowance for dental insurance for part-time management employees shall be
pro -rated in proportion to the FTE for each part-time position as approved by the City
Council via separate Resolution.
IV. This Resolution amends various Resolutions of the City of Saratoga. This Resolution is an
expression of existing policy of the City of Saratoga and is subject to modification and change by
the City Council from time to time. Nothing herein contained shall be construed as creating or
establishing any of the provisions hereof as terms of any contract of employment extending
beyond a period other than such period during which this Resolution is in full force and effect.
That is to say, that any employee of the City of Saratoga during the effective period of this
Resolution shall have such employment rights and duties as set forth herein only during such
period of time as this Resolution remains in effect, and not afterward.
The above and foregoing Resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 22n day of September, 1998 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Deputy City Clerk
Mayor
Public hearings will start promptly at 8:00, when the Council will move from whatever item it is considering
at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the lobby.
AGENDA
SARATOGA CITY COUNCIL
TIME: Wednesday, September 16, 1998 6:30 p.m.
PLACE: Civic Theater, 13777 Fruitvale Ave.
TYPE: Regular Meeting
1. ROLL CALL
2. CEREMONIAL ITEMS Introduction of New Employees
3. REPORT OF CITY CLERK ON POSTING OF AGENDA'
Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 11.
4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC
A. ORAL COMMUNICATIONS
B. COMMUNICATIONS FROM COMMISSIONS None
C. WRITTEN COMMUNICATIONS None
1) Letter from Hakone Foundation regarding fee increases
Recommended Action: approve fees as recommended.
5. CONSENT CALENDAR
These items will be acted upon in one motion for each section unless they are removed from the Consent
Calendar for discussion by Councilmembers or any interested party. However, items in Section A have
already been considered by the Council at a previous meeting where the public was invited to comment, after
which the hearing was closed. Those items are not subject to public discussion at this meeting because the
6:30 p.m. Closed session in Administration Conference Room pursuant to Government Code
Section 54957.6 for conference with Labor Negotiator
Agency negotiator: Larry 1. Perlin
Employee organization: Saratoga Management Organization and
Closed session pursuant to Government Code Section 54956.9 for conference with legal counsel
existing litigation
Name of case: San Francisco Baykeepers et al. v. Saratoga
7:30 Pledge of Allegiance
City Council Agenda 2 September 16, 1998
vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are
for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any
conditions imposed.
A. Previously Discussed Items None
B. New Items
1) Planning Commission Actions, 9/9 Note and file.
2) Resolution amending Conflict of Interest Code
3) Approval of Check Register
4) Amendment to Cal ID Agreement
5) Memo authorizing Publicity for Upcoming Hearings No hearings scheduled
October 7
6) Resolution on Criminal History
C. CLAIMS AGAINST THE CITY None
6. PUBLIC HEARINGS 8:00 p.m.
A. Appeal of Denial of Design Review approval to construct a new 5,991 sq. ft., two
story residence on a vacant 4.89 acre parcel located at 22111 Villa Oaks Lane (Lot
11) in a Hillside Residential zoning district (DR98- 003)(APN 503 -78 -029)
(Applicant/appellant, Douglass)
B. Appeal of Denial of Design Review Approval to construct a new 5,048 sq. ft.
residence at a height of 20 feet from natural grade. The site is 1.8 acres located at
14190 Palomino Way in a Hillside Residential zoning district (DR98- 002)(APN
503 -68 -002) (Applicant/appellant, Addison)
7. OLD BUSINESS
A. Zoning Ordinance Amendments (second reading and adoption) Proposed amendments
include revisions to the Building Floor Area and Average Site Slope definitions, the Building
Floor Area Reduction requirements, the Administrative Design Review and Accessory
Structure Review process, and the Sign Ordinance. New regulations would include a
restriction on the number of wood burning fireplaces allowed and the creation of a creek
protection setback for new construction. In addition, amendments are being proposed to the
Lot Impervious Coverage requirements to match the language of the Measure G initiative.
The proposed amendments have been determined to be categorically exempt from the
requirements of the California Environmental Quality Act.
Recommended Action: Adopt ordinances by title only, waiving further reading.
City Council Agenda 3 September 16, 1998
8. NEW BUSINESS
A. Annexation 98- 001 Lands of Kim Foster, APN 503-13 -122, Mt. Eden Road
B. Lease Agreement for Nextel Communications Site
9. ROUTINE MATTERS (Note: City Attorney will be excused at this point if no longer
needed.)
A. Approval of Minutes September 2; September 8 (to be delivered next week)
10. CITY COUNCIL ITEMS
A. Agenda items for next adjourned regular meeting (Note: The purpose of listing the items
immediately following is not to discuss or take action on them, but simply to decide whether
they are to be placed on the agenda for the meeting of September 22.)
1) Joint Meeting with Parks and Recreation Commission
2) Septic Systems Abandonment Update from City Attorney
3) City Manager Evaluation
B. Other
11. CITY MANAGER'S REPORT
12. ADJOURNMENT to next meeting at 7:00 p.m. on Tuesday September -22, 1998, at Adult Care
Center, 19655 Allendale Avenue.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable
the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104
ADA Title IIJ.