The URL can be used to link to this page

Home My WebLink About09-02-1998 City Council packet"tPublic hearings will start promptly at 8:00, when the Council will move from whatever item it is considering at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the lobby. AGENDA SARATOGA CITY COUNCIL TIME: Wednesday, September 2, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Special Meeting for the purpose of a Closed Session 6:30 p.m. in Administration Conference Room, 13777 Fruitvale Avenue Pursuant to Government Code Section 54956.9: CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION Name of case: San Francisco Baykeepers at al. v. Saratoga Pursuant to Government Code 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Larry I. Perlin Employee organization: Saratoga Management Organization Mayor's Report on Closed Session. 7:30 Pledge of Allegiance 1 3 1. ROLL CALL 2. CEREMONIAL ITEMS None. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on August 28. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A 1 J ORAL COMMUNICATIONS B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. ''pity Council Agenda 2 September 2, 1998 5. CONSENT CALENDAR These items will be acted upon in one motion for each section unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. However, items in Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which the hearing was closed. Those items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. A. Previously- Discussed Items 1) Resolution on Argonaut Appeal heard 8/5 B. New Items 1) Planning Commission Actions, 8/12 Note and file. 2) Memo Authorizing Publicity for Upcoming Hearings Two Appeals 3) Resolutions amending Memorandum of Understanding with Saratoga Employees Association and setting Salary Ranges for Undesignated Positions 4) Approval of Check Register 5) Voting Delegate for League of California Cities Conference 6) Award of Contract for 1998 Pavement Management Program 7) Notice of Need to Amend Conflict of Interest Codes 8) Temporary Use of City Van for ALTRANS Shuttle Program City Council Agenda 4 September 2, 1998 1. Joint Meeting with Planning Commission Items Suggested by Commission: Budgeting for a minutes clerk Discussion of Cellular Transmission Antennas 3. City Attorney Evaluation 0 S N B. Other ?N lit b Items Suggested by Community Development Director: Heritage Preservation Commission Ordinance Amendments Preview of pending applications (e.g., Sisters of Notre Dame Novitiate, Azule Crossing) Circulation Element Mountain Winery Update 2. Measure G Implementation Resolution CITY MANAGER'S REPORT go 12. ADJOURNMENT to next meeting at 7:00 p.m. on Tuesday, September 8 at Adult Care Center, 19655 Allendale Avenue. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102- 35.104 ADA Title II] `City Council Agenda 3 September 2, 1998 4. A. Oral Communications (continued) and instructions to staff O c t regarding actions on current oral communications 1 1 4 s C. CLAIMS AGAINST THE CITY None. PUBLIC HEARINGS 8:00 pm. A. Vessing Road Assessment District Protest Hearing (continued from July 15) Recommended Action: Open hearing, continue to October 7. B. Proposed Formation of Underground Utility District Number 8 (Saratoga Avenue between Fruitvale Avenue and Baroni Court) (continued from August 5) Recommended Action: Open hearing, continue to October 7. n 2 7. OLD BUSINESS None. 8. NEW BUSINESS None. 9. ROUTINE MATTERS (Note: City Attorney will be excused at this point if no longer needed.) A. Approval of Minutes 8/5; 8/11 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting (Note: The .purpose of listing the items immediately following is not to discuss or take action on them, but simply to decide whether they are to be placed on the agenda for the meeting of September 8.) AUG -28 -98 FR 110 50 MEYERS, NAVE, R I BACK &S I LV, FAX NO. 510 351 4481 P. 02/03 RESOLUTION NO.. 98 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING THE APPEAL FROM THE DECISION OF THE PLANNING COMMISSION FOR MODIFICATION OF PRIOR APPROVALS DR -96 -056.1 AND UP -96 -016.1 SARATOGA COURTYARDS, LLC/ARGONAUT ASSOCIATES 1 SA 6) WHEREAS, Saratoga Courtyard, LLC /Argonaut Associates "Applicants") have requested modification of Design Review and Use Permit approvals previously granted to redevelop and expand thc Argonaut Shopping Center; WHEREAS, thc approved plans include adding approximately 10,000 sq. ft. to the existing Safeway Supermarket, renovating the existing Center buildings and parking lot and constructing two new free standing buildings; WHEREAS, the modification request is to allow the free standing building approved for Pad B at the southeast corner of Saratoga Sunnyvale Road and Blauer Drive to be separated from the overall project approval in order that the applicants may proceed independently with construction of that building; WHEREAS, Pad B was originally submitted along with the overall development proposal described above as one single project and the application was approved, in whole, pursuant to the plans attached to the March, 1997 approval; WI-IEREAS, on July 8, 1998, the Planning Commission of the City of Saratoga held a duly noticed public hearing on said application at which time all interested parties were given a full opportunity to be heard and to present evidence and following the conclusion thereof the Planning Commission dcnicd the request; WHEREAS, the denial of the request has been appealed by the Applicants to the City Council; WHEREAS, on August 5, 1998, the City Council conducted a de novo public hearing on thc appeal at which time any person interested in the matter was given a full opportunity to be heard; WHEREAS, the City Council reviewed and considered the staff report, minutes of proceedings conducted by thc Planning Commission related to the application, and all written and oral evidence presented to the City Council in support of and in opposition to the appeal. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga as follows: AUG -28 -98 FRI 10:51 MEYERS,NAVE,RIBACK &S1LV. FAX NO. 510 351 4481 P.03/03 Section 1. By split vote of the City Council (Councilmember Wolfe voting in opposition) taken on August 5, 1998, thc appeal from the Planning Commission is hereby denied, to wit: the Applicants have not met the burden of proof required to support the application and thc following findings have been determined: (A) The project applicant, not thc City, defined the nature and scope of the project by way of the project description in the application forms submitted to the City for processing. The applicant identified a single project in the project application. The application showed two parcels, but did not describe, indicate or request a phased project or a segmented project. (B) The City approved the project, subject to specific conditions. Except as modified by way of such conditions, the project was approved as proposcd by the project applicant in the applications submitted to the City. The project application did not request phasing or segmenting the project, and thc City added no conditions to modify this aspect of the proposed project. Therefore. the issue in the subject appeal is compliance with the project as proposed in the original application, not compliance with any conditions of approval which operated to modify the proposal. (C) The City was aware. that Pad B was a separate legal parcel and could be sold, and included a provision in the project approval subjecting successors -in- interest to the approval. No condition or provision subjects successors to only a portion of the approval. AYES: NOES ABSENT: ATTEST: City Clerk MSR:dsp August 28, 1998 1: \WPD\MNRSW\2 73\RES93 \COtJR1YRD.9a Passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the day of 1998 by the following vote: 2 Mayor CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES DATE: Wednesday, August 12, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Roll Call Present: Chair Pierce, Commissioners Bernald, Kaplan, Martlage, Murakami and Page Absent: Commissioner Patrick Staff: Director Walgren, Planning staff Crowley Pledge of Allegiance Minutes July 22, 1998 Oral Communications No speakers. Report of Posting Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on August 7, 1998. Technical Corrections to Packet CONSENT CALENDAR 1. DR -98 -007 (APN 503 -23 -006) JAYAKUMAR, 14265 Burns Way; Request for Design Review approval to construct a new two -story, single family residence, 4,043 sq. ft. in size, 25 ft. in height, on a 29,020 sq. ft. lot in the R -1- 15,000 Zoning District. A single story residence currently exists on the property. (CONTINUED AT APPLICANT'S REQUEST TO 9/23/98 TO ALLOW ADDITIONAL TIME TO COMPLETE PLAN REVISIONS). 2. DR -98 -026 (397 -24 -010, -038, -073, -074, -075) PINN BROTHERS CONSTRUCTION, 20018 Spaich Court; Request for Design Review approval to construct a new 5,998 sq. ft. home on Lot #2 of the Spaich subdivision. The height of the residence is 18 feet from natural grade. The site is 40,000 sq. ft., located within an R -1- 20,000 zoning district. (CONTINUED AT APPLICANT'S REQUEST TO 9/23/98 TO REVISE GRADING PLAN). CONSENT CALENDAR APPROVED 6 -0. PUBLIC HEARINGS 3. DR -98 -003 (APN 503 -78 -029) DOUGLASS, 22111 Villa Oaks Lane (Lot 11); Request for Design Planning Commission Action Minutes Page 2 August 12, 1998 Review approval to construct a new 6,566 sq. ft., two -story residence on a vacant 4.89 acre parcel located in a Hillside Residential zoning district. (CONTINUED FROM 7/8/98). DENIED 4 -2 (MURAKAMI AND PIERCE OPPOSED) DUE TO PRIVACY IMPACTS ON DOWNSLOPE NEIGHBOR. 4. SD 97 002 (APN 397 28 047, 048 397 29 004) BLACKWELL/HASSLER, 14000 Alta Vista Avenue; Request for Vesting Tentative Subdivision Map approval to subdivide a 2.6 -acre parcel into five individual lots ranging in size from 13,400 to 31,600 sq. ft. each. The project site abuts the Saratoga Creek to the south and is heavily wooded. There is an existing home, a cottage and several accessory structures on the site. The property is located within an R- 1- 12,500 zoning district. An environmental Initial Study has been prepared for this project and is available for review at the City of Saratoga in the Planning Division offices at the above address. APPROVED WITH MODIFICATIONS 6 -0. 5. DR 002 (503 002) ADDISON, 14190 Palomino Way; Request for Design Review approval to construct a new 5,048 square foot residence at a height of 20 feet from natural grade. The site is 1.8 acres, located within an HR zoning district. DENIED 6 0 DUE TO EXCESSIVE PROPOSED GRADING. 6. DR 98 027 (397 24 010, 038, 073, 074, 075) PINN BROTHERS CONSTRUCTION, 20010 Spaich Court; Request for Design Review approval to construct a new 5,998 sq. ft. home on Lot #1 of the Spaich subdivision. The height of the residence is 18 feet from natural grade. The site is 41,417 sq. ft., located within an R -1- 20,000 zoning district. APPROVED 6 -0. 7. DR -98 -029 (397 -24 -010, -038, -073, -074, -075) PINN BROTHERS CONSTRUCTION, 20051 Spaich Court; Request for Design Review approval to construct a new 4,764 sq. ft. home on Lot #13 of the Spaich subdivision. The height of the residence is 18 feet from natural grade. The site is 27,183 sq. ft., located within an R -1- 20,000 zoning district. APPROVED 6 -0. 8. DR -98 -028 (397 -24 -010, -038, -073, -074, -075) PINN BROTHERS CONSTRUCTION, 20063 Spaich Court; Request for Design Review approval to construct a new 4,525 sq. ft. home on Lot #14 of the Spaich subdivision. The height of the residence is 18 feet from natural grade. The site is 22,312 sq. ft., located within an R -1- 20,000 zoning district. APPROVED 6 -0. Planning Commission Action Minutes Page 3 August 12, 1998 9. DR -98 -025 (397 -24 -010, -038, -073, -074, -075) PINN BROTHERS CONSTRUCTION, 20075 Spaich Court; Request for Design Review approval to construct a new 5,087 sq. ft. home on Lot #15 of the Spaich subdivision. The height of the residence is 18 feet from natural grade. The site is 41,747 sq. ft., located within an R -1- 20,000 zoning district. APPROVED 6 -0. 10. DR -98 -023 (APN 397 -09 -007) COUNTRY CLUB HOMES /OAKLEY, 19222 Monte Vista Drive; Request for Design Review approval to construct a new 6,136 sq. ft., single story residence on a 1.06 acre parcel in an R -1- 40,000 zoning district. CONTINUED AT APPLICANT'S REQUEST TO 9/9/98 REGULAR MEETING. FOR REDESIGN. 11. DR -98 -018 (397 -16 -145) PINN BROTHERS CONSTRUCTION, 14200 Taos Court; Request for Design Review approval to construct a new 5,283 sq. ft. home on Lot #7 of the Sisters of Mercy subdivision. The height of the residence is 22 feet from natural grade. The site is 51,236 sq. ft., located within an R -1- 40,000 zoning district. APPROVED 5 -1 (MARTLAGE OPPOSED). 12. UP -98 -006 (397 -15 -018) PAGENET, 14000 Fruitvale Avenue; Request for Use Permit approval to install cellular antennas and associated equipment cabinets at the Theater Arts Building of West Valley College. The site is located within an R -1- 40,000 zoning district. APPROVED 5 -0 (PIERCE EXCUSED HIMSELF AS A RESULT OF POTENTIAL CONFLICT OF INTEREST). 13. UP -98 -008 (389 -03 -002) NEXTEL, Congress Springs Park, Glen Brae Drive; Request for Use Permit approval to install a monopole with cellular antennas and an associated equipment structure at the south- east corner of Congress Springs Park. The site is located within an Agricultural zoning district. APPROVED 6 -0. DIRECTOR ITEMS Joint Meeting with City Council September 8, 1998 COMMISSION ITEMS There was a discussion regarding whether Planning Commission regular meetings might be held in the Senior Center. Planning Commission Action Minutes Page 4 August 12, 1998 COMMUNICATIONS Written City Council Minutes dated July 15 and July 21, 1998 ADJOURNMENT AT 11:30 P.M. TO NEXT MEETING Wednesday, September 9, 1998, Civic Theater 13777 Fruitvale Avenue, Saratoga, CA Printed on recycled paper. August 26, 1998 To: City Council From: City Clerk Subject: Publicity for Upcoming Hearings Douglass Appeal; Addison Appeal Hearings have been scheduled on the above items for Wednesday, September 16. Staff requests direction as to any publicity in addition to that legally required which the Council wishes to have prepared. In accordance with Council policy, most ordinances will be introduced at noticed public hearings, including ordinances for which State law does not require a public hearing. Notices of appeals are published in the Saratoga News and mailed to all property owners within 500 feet of the site. A. Douglass Appeal This is an appeal of denial of design review approval to construct a new 6,566 sq. ft., two -story residence on AI vacant 4.89 acre parcel located at 22111 Villa Oaks Lane (Lot 11) in a Hillside Residential zoning district. It is a local matter, and staff recommends no further noticing. B. Addison Appeal This is an appeal of denial of design review approval to construct a new 5,048 sq. ft. residence at a height of 20 feet from natural grade. The site is 1.8 acres located at 14190 Palomino Way in an HR zoning district. Again, it is a local matter, and staff recommends no further noticing. Grace E. Cory 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe EXECUTIVE SUMMARY NO. MEETING DATE: September 2,1998 ORIGINATING DEPT.: CITY MANAGER RECOMMENDED MOTION(S): REPORT SUMMARY: SARATOGA CITY COUNCIL AGENDA ITEM CITY MANAGER: PREPARED BY: C 3) Atm SUBJECT(S): 1. Amendment of the Memorandum of Understanding Between the City and the Saratoga Employees Association, dated December 3, 1997, Adjusting Salary Ranges for Non Management Employees Through the Period Ending June 30, 1999. 2. Approval of the Salary Ranges for the Positions of City Clerk and Human Resources Analyst. 1. Move to adopt the Resolution amending the Memorandum of Understanding (MOU) between the City and the Saratoga Employees Association (SEA) to set the new salary ranges for non- management employees. 2. Move to adopt the Resolution assigning salary ranges for the positions of City Clerk and Human Resources Analyst. Attached are two Resolutions in connection with the latest reorganization plan recommended by the City Manager and approved by the City Council on July 1 The first Resolution amends the MOU between the City and the SEA by incorporating a revised salary schedule for the period July 1, 1998 through June 30, 1999, listing the SEA assigned positions and corresponding salary ranges previously agreed to. The second Resolution establishes salary ranges for the new positions of City Clerk and Human Resources Analyst. Since these two positions have not been assigned to a bargaining unit at this time, their salaries are set by separate Resolution. Eventually, if and when these positions are assigned to a bargaining unit, their salaries will be set via the Resolution establishing salaries for those positions in the corresponding bargaining unit. it FISCAL IMPACTS: As previously reported to the City Council via Executive Summary dated March 4 and Memorandum dated May 20 ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Depends on Council's action. Either one or both of the Resolutions would not be adopted meaning that either the MOU would not be amended as previously agreed to, and/or the salary ranges for the two undesignated positions would not be approved. ATTACHMENT(S): Resolutions (2). RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85 -9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON MANAGEMENT EMPLOYEES WHEREAS, the City of Saratoga, through its designated representatives and pursuant to State law, has met and conferred with the organized employee representative association, the Saratoga Employees Association (SEA), through its designated representatives, concerning proposals for modifications and changes to salaries, benefits and other matters; and WHEREAS, the representatives of the City and the SEA have reached an understanding regarding changes in salaries, benefits and other matters for the period July 1, 1997, through June 30, 1999, for employees represented by the SEA, all of which are specified in a Memorandum of Understanding dated December 3, 1997, to which reference is made for further particulars; and WHREAS, on July 1, 1998, the City Council adopted Resolution No. 85 -9.111 (Resolution Amending the City's Classification Plan), and Resolution No. 85 -9.112 (Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in the City Service for FY 98 -99); and WHEREAS, Exhibit "A" (Non- Management Salary Ranges July 1, 1998), attached hereto and incorporated by reference, provides the basis for rates of compensation to be paid the different positions in the City service as agreed to by the City and the SEA and as authorized by said Resolutions 85 -9.111 and 85- 9.112. Applicability This Resolution amends various Resolutions of the City of Saratoga. This Resolution is an expression of existing policy of the City of Saratoga and is subject to modification and change by the City Council from time to time. Nothing herein contained shall be construed as creating or establishing any of the provisions hereof as terms of any contract of employment extending beyond a period other than such period during which this Resolution is in full force and effect. That is to say, that any employee of the City of Saratoga during the effective period of this Resolution shall have such employment rights and duties as set forth herein only during such period of time as this Resolution remains in effect, and not afterward. NOW, THEREFORE, BE IT RESOLVED that the terms and conditions of the Memorandum of Understanding between the City and the SEA, dated December 3` 1997, are hereby amended by incorporating therein Exhibit "A attached hereto. The above and foregoing Resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2' day of September, 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor Exhibit "A" Range Position A Step B Step C Step D Step E Step F Step G Step H Step 1 Step J Step K Step 108 Administrative Analyst 3,566 3,655 3,747 3,840 3,936 4,035 4,135 4,239 4,345 4,453 4,565 114 Assistant Engineer 3,779 3,873 3,970 4,070 4,171 4,276 4,382 4,492 4,604 4,719 4,837 102 Assistant Planner 3,354 3,438 3,523 3,612 3,702 3,794 3,889 3,986 4,086 4,188 4,293 120 Associate Engineer 4,011 4,111 4,214 4,319 4,427 4,538 4,652 4,768 4,887 5,009 5,134 114 Associate Planner 3,779 3,873 3,970 4,070 4,171 4,276 4,382 4,492 4,604 4,719 4,837 62 Building Maintenance Custodian 2,253 2,309 2,367 2,426 2,487 2,549 2,613 2,678 2,745 2,814 2,884 114 Building Inspector 3,779 3,873 3,970 4,070 4,171 4,276 4,382 4,492 4,604 4,719 4,837 94 Community Service Officer 3,097 3,174 3,254 3,335 3,419 3,504 3,592 3,681 3,773 3,868 3,964 89 Facility Coordinator 2,946 3,020 3,095 3,173 3,252 3,333 3,416 3,502 3,589 3,679 3,771 94 Facility Maintenance Leadworker 3,097 3,174 3,254 3,335 3,419 3,504 3,592 3,681 3,773 3,868 3,964 89 Irrigation Specialist 2,946 3,020 3,095 3,173 3,252 3,333 3,416 3,502 3,589 3,679 3,771 94 Japanese Garden Specialist 3,097 3,174 3,254 3,335 3,419 3,504 3,592 3,681 3,773 3,868 3,964 65 Office Specialist I 2,321 2,379 2,439 2,499 2,562 2,626 2,692 2,759 2,828 2,899 2,971 76 Office Specialist II 2,589 2,654 2,720 2,788 2,858 2,929 3,002 3,078 3,154 3,233 3,314 87 Office Specialist III 2,888 2,960 3,034 3,110 3,188 3,268 3,349 3,433 3,519 3,607 3,697 94 Parks Maintenance Leadworker 3,097 3,174 3,254 3,335 3,419 3,504 3,592 3,681 3,773 3,868 3,964 69 Parks Maintenance Worker I 2,415 2,475 2,537 2,601 2,666 2,732 2,801 2,871 2,942 3,016 3,091 84 Parks Maintenance Worker 11 2,803 2,873 2,945 3,019 3,094 3,171 3,251 3,332 3,415 3,501 3,588 123 Plan Check Engineer 4,131 4,234 4,340 4,449 4,560 4,674 4,791 4,910 5,033 5,159 5,288 76 Recreation Program Coordinator 2,589 2,654 2,720 2,788 2,858 2,929 3,002 3,078 3,154 3,233 3,314 98 Recreation Supervisor 3,223 3,304 3,386 3,471 3,558 3,647 3,738 3,831 3,927 4,025 4,126 120 Senior Administrative Analyst 4,011 4,111 4,214 4,319 4,427 4,538 4,652 4,768 4,887 5,009 5,134 119 Senior Building Inspector 3,968 4,067 4,169 4,273 4,380 4,489 4,602 4,717 4,835 4,955 5,079 94 Street Maintenance Leadworker 3,097 3,174 3,254 3,335 3,419 3,504 3,592 3,681 3,773 3,868 3,964 69 Street Maintenance Worker I 2,415 2,475 2,537 2,601 2,666 2,732 2,801 2,871 2,942 3,016 3,091 84 Street Maintenance Worker II 2,803 2,873 2,945 3,019 3,094 3,171 3,251 3,332 3,415 3,501 3,588 114 Technology Coordinator 3,779 3,873 3,970 4,070 4,171 4,276 4,382 4,492 4,604 4,719 4,837 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ASSIGNING SALARY RANGES FOR THE POSITIONS OF CITY CLERK AND HUMAN RESOURCES ANALYST WHEREAS, the City Council has previously amended the City's Classification Plan to include the positions of City Clerk and Human Resources Analyst and WHEREAS, the positions of City Clerk and Human Resources Analyst have not yet been assigned representation by an organized bargaining unit; and WHEREAS, the City Council desires to establish salary ranges for the undesignated positions of City Clerk and Human Resources Analyst. NOW, THEREFORE, BE IT RESOLVED that the salary ranges for the undesignated positions of City Clerk and Human Resources Analyst for the period July 1, 1998 through June 30, 1999, shall be as indicated in Exhibit "A" attached hereto. BE IT FURTHER RESOLVED that for the period July 1, 1998 through June 30, 1999, the undesignated positions of City Clerk and Human Resources Analyst shall be entitled to receive all of the benefits afforded to other employees of the City in positions represented by the Saratoga Employees Association and as specified in the Memorandum of Understanding between the City and the SEA dated December 3, 1997. The above and foregoing Resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2n day of September, 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk RESOLUTION NO. Mayor Exhibit "A" Cit F of Sarato Undesignated Salary,Aanges =1 une30, 1999 Range 114 City Clerk 114 Human Resources Analyst Position A Step B Step C Step D Step E Step F Step G Step H Step 1 Step J Step K Step 3,779 3,873 3,970 4,070 4,171 4,276 4,382 4,492 4,604 4,719 4,837 3,779 3,873 3,970 4,070 4,171 4,276 4,382 4,492 4,604 4,719 4,837 Fund Fund I Name Date 8/14/98 Date 8/28/98 Void Checks Manual Checks Total Subtotal TOTAL O:VANICE \CERTIFY 27- Aug -98 A/P CHECKS: A75814 -836 A75924 -934 1 GENERAL ($1,911.69) $4,632.99 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 3,974.36 1,432.40 160 Transit Dev 170 Hillside Repair 180 LLA Districts 6,228.94 250 Dev Services 260 Environmental 4,693.19 270 Housing &Comm 497.50 1,186.89 290 Recreation 355.78 104.00 292 Facility Ops 1,630.00 2,071.00 293 Theater Surcharge 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 2,000.00 810 Deferred Comp 830 Payroll Agency 990 SPFA $2,721.30 $0.00 $0.00 $5,406.76 $0.00 $0.00 $6,228.94 $0.00 $4,693.19 $1,684.39 $459.78 $3,701.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 $0.00 $0.00 $0.00 $15,468.08 $11,427.28 $0.00 $0.00 $26,895.36 ,895 Prepared by: Date: Approved by: Date: PREPARED 08/12/1998, 7:17:52 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000084 CITY OF SAN JOSE 9900043124 005109 08/07/1998 150-3015-532.40-15 JOINT SIGNAL MTC 3,456.16 VENDOR TOTAL 3,456.16 0000005 CLARKE, HENRY 41092 005126 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 50.00 VENDOR TOTAL 50.00 0000005 DE MATTEI CONSTRUCTION 1083 005127 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 80.00 VENDOR. TOTAL 80.00 0000096 DEPT. OF ENVIRONMENTAL HEALTH 99SAR1 005141 08/11/1998 260-5005-552.40-70 4TH QTR FY 97/98 HHW 4,693.19 VENDOR TOTAL 4,693.19 0000005 EASTFIELD MING QUONG 1088 005128 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 50.00 VENDOR TOTAL 50.00 0000144 ELECTRICAL DISTRIBUTORS 876710 005113 08/07/1998 001-1060-513.30-02 ELECTRICAL SUPPLIES 395.91 880467 005140 18438 08/11/1998 180-3040-532.40-15 REPLACEMENT LAMPS 935.28 VENDOR TOTAL 1,331.19 0000005 FERRADAS, OLGA 42772 005129 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 300.00 VENDOR TOTAL 300.00 0000203 IMAGE SALES, INC. 58887 005139 08/10/1998 290-6010-564.30-01 POLAROID UV FILM 46.72 VENDOR TOTAL 46.72 0000005 MC CARTHY, JANET 1058 005130 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 50.00 VENDOR TOTAL 50.00 0000005 MITCHELL, GEOFFREY 2028 005131 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 50.00 VENDOR TOTAL 50.00 PREPARED 08/12/1998, 7:17:52 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 MITCHELL, GEOFFREY 0000307 PACIFIC GAS ELECTRIC TVJP836201 -9 TVJP836201 -8 TVJP836201 -10 TVJP836201 -2 TVJP836201 TVJP836201 -1 TVJP836201 -3 TVJP836201 -4 TVJP836201 -5 TVJP836201 -6 TVJP836201 -7 TVJP836201 -11 005124 08/07/1998 005123 08/07/1998 005125 08/07/1998 005117 08/07/1998 005115 08/07/1998 005116 08/07/1998 005118 08/07/1998 005119 08/07/1998 005120 08/07/1998 005121 08/07/1998 005122 08/07/1998 005138 08/10/1998 001 1035 512.30 -20 ELECTRIC 001 1060 513.40 -23 ELECTRIC 001 1060 513.40 -23 ELECTRIC 001 3030 532.40 -23 ELECTRIC 150- 3005 532.40 -23 ELECTRIC 150- 3015 532.40 -23 ELECTRIC 180 3040 532.40 -23 ELECTRIC 180 3040 532.40 -23 ELECTRIC 180- 3040 532.40 -23 ELECTRIC 180 3040 532.40 -23 ELECTRIC 180 3040 532.40 -23 ELECTRIC 180- 3040 532.40 -23 ZONE 5 0000952 POLLOCK, FELICIA PETERS 7347 005108 08/07/1998 001 1005 511.30 -01 COUNCIL PHOTOS VENDOR TOTAL 2,928.08 0000005 PERRINO, LINDA 42782 005132 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 300.00 VENDOR TOTAL 300.00 0000568 PLANET GRANITE 06169801 005107 18646 08/07/1998 290- 6010 564.40 -51 ROCK CLIMBING TRIP 293.00 VENDOR TOTAL 293.00 VENDOR TOTAL 0000005 SANTA CLARA STATE FARM ACTIVITIES 1026 005134 08/07/1998 292 0000 260.00 -00 REFUND RENTAL DEPOSIT VENDOR TOTAL 4.73 2,502.46 268.48 117.57 952.08 433.88- 1,585.47 919.44 382.57 2,104.35 11.84- 313.67 120.00 120.00 0000005 RYAN, DEBORAH 41550 005133 08/07/1998 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT 300.00 VENDOR TOTAL 300.00 0000097 SANTA CLARA COUNTY 005110 08/07/1998 001- 1040 452.01 -00 6/98 PKING CITATIONS 425.00 VENDOR TOTAL 425.00 50.00 50.00 0000359 SAXTON HEINRICHS, KIM 005111 08/07/1998 290- 6005 564.40 -05 MILEAGE 5/22- 6/17/98 16.06 PREPARED 08/12/1998, PROGRAM: GM339L CITY OF SARATOGA 0000359 SAXTON HEINRICHS, KIM 0000005 42761 0000005 1030 0000005 42009 SCOTT, MARY 005135 SHANKAR, NANDINI 005136 SOMERSET AUCTIONS 005137 0000901 W.W. GRAINGER, INC. 732605879 005114 7:17:52 EXPENDITURE APPROVAL LIST PAGE 3 AS OF: 08/14/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 08/07/1998 292 -0000- 260.00 -00 REFUND RENTAL DEPOSIT VENDOR TOTAL 08/07/1998 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT VENDOR TOTAL 08/07/1998 292- 0000- 260.Q0 -00 REFUND RENTAL DEPOSIT VENDOR TOTAL 08/07/1998 001- 1060 513.40 -14 AC# 732 810111518 VENDOR TOTAL 16.06 VENDOR TOTAL 50.00 50.00 50.00 50.00 300.00 300.00 31.18 31.18 0000730 WARREN B. HEID ASSOCIATES 6/18/98 005112 08/07/1998 270 7015 572.60 -02 ARCHITECTURAL SVCS 497.50 VENDOR TOTAL 497.50 TOTAL EXPENDITURES 15,468.08 GRAND TOTAL 15,468.08 PREPARED 08/26/1998, 7:30:16 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000005 BEACH, REBEKAH 43131 0000084 CITY OF SAN JOSE 9900043215 005150 0000005 GUNSAGAR, ANITA 43114 0000005 PURANIK, MANISHA 1085 0000002 SARATOGA CIVITAF 0000982 32514 32514 32 514 32514 32691 32514 32514 0000005 STAR, TERRY 1029 43125 005151 005152 005154 SPACE DESIGNS, INC. 005142 18394 08/24/1998 005145 08/24/1998 005143 18394 08/24/1998 005146 08/24/1998 005148 08/24/1998 005144 18394 08/24/1998 005147 08/24/1998 0'05153 0000005 TAKETA, S. TOM 005155 CHECK /DUE DATE ACCOUNT NO EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 08/28/1998 ITEM DESCRIPTION 08/24/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 08/24/1998 150- 3005 532.40 -10 1998 SLURRY SEAL MATERIAL VENDOR TOTAL 08/24/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 08/24/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 39321 005159 08/25/1998 800- 0000 260.10 -00 RELEASE CASH SECURITY VENDOR TOTAL 001 -1055- 613.60 -04 BALANCE PANELS ON PO 001 -1055- 613.60 -04 SALES TAX PANELS 001 1060 513.40 -10 BALANCE WORK SURFACES 001 1060 513.40 -10 SALES TAX WORK SURFACES 001 1060 513.40-10 KEYBOARD MOUSE TRAY 270- 9010 622.40 -10 BALANCE STORAGE UNITS 270- 9010 622.40-10 SALES TAX STORAGE UNITS VENDOR TOTAL 08/24/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 08/24/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 0000398 TLC 8 -17 -98 005158 08/25/1998 001- 0000 210.20 -01 PREP. OF 5500 TAX FORM VENDOR TOTAL EXPENDITURE AMOUNT 205.00 205.00 1,432.40 1,432.40 300.00 300.00 300.00 300.00 2,000.00 2,000.00 2,376.69 190.08 1,441.02 250.91 174.29 893.92 292.97 5,619.88 300.00 300.00 300.00 300.00 200.00 200.00 HAND- ISSUED PREPARED 08/26/1998, 7:30:16 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 08/28/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000398 TLC 0001149 WESTERN CITY MAGAZINE 32275 005149 08/24/1998 292 0000 260.00 -00 AD FOR DIR. PW, AS, FIN 666.00 0000005 WYRICK, ELIZABETH 2895 005156 08/24/1998 290- 6005- 445.02 -00 CLASS REFUND VENDOR TOTAL 666.00 VENDOR TOTAL TOTAL EXPENDITURES 104.00 104 .00 11,427.28 GRAND TOTAL 11,427.28 I Fund Date Manual Date Manual Fund Name 8/14/98 Checks 8/28/98 Checks Total Cet Subtotal PAYROLL CHECKS: B23758 -825 B23826 -860 TOTAL O:UANICE \CERTIFY 1 GENERAL 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing &Comm 290 Recreation 292 Facility Ops 293 Theater Surcharge 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA 27- Aug -98 A/P CHECKS: A75664, A75802 -813 A75935- A76012 A75837 -923 $392,002.13 3,768.56 2,820.00 9,927.80 7,403.56 15,053.44 30,871.50 23,746.79 150.00 $24,013.56 78372.37 $12.44 $494,400.50 $0.00 $0.00 1,575.32 6537.86 $11,881.74 $2,820.00 $0.00 620.00 1,037.13 $11,584.93 16,343.40 $23,746.96 $15,053.44 $30,871.50 14,085.79 $37,832.58 150.00 $300.00 $0.00 $0.00 $0.00 $0.00 $0.00 8,375.00 $8,375.00 $0.00 $0.00 $0.00 $0.00 134,100.00 $134,100.00 1,150.00 $1,150.00 $0.00 $0.00 $0.00 $485,743.78 $26,208.88 $260,151.55 $12.44 $772,116.65 85,089.45 81,033.64 $9381 74'- Prepared by: Date: Approved by: Date: PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 1 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000003 A M MOTOR SUPPLY 84106 000235 18098 08/10/1998 001 1035 512.30 -01 VEHICLE PARTS 308.65 VENDOR TOTAL 308.65 0000008 ABAG 4/20/98 000256 08/11/1998 001 1005 511.30 -30 ANNUAL•DUES FY 98/99 4,160.00 0000009 ABAG PLAN CORPORATION 9899SARA 000279 08/11/1998 9899SARA 000280 08/11/1998 0001123 ABAG POWER SARAT0199808 -3 000173 SARAT0199808 000170 SARAT0199808 -1 000171 SARAT0199808 -2 000172 SARAT0199808 -4 000174 SARAT0199808 -5 000175 08/04/1998 08/04/1998 08/04/1998 08/04/1998 08/04/1998 08/04/1998 001 1025 511.40 -60 LIABILITY INS. PREMIUM 001 1060 513.40 -60 PROPERTY INSURANCE PREM. 001 1060 513.40 -23 ELECTRICITY USAGE 001 3030 532.40 -23 ELECTRICITY USAGE 150- 3005 532.40 -23 ELECTRICITY USAGE 150- 3015 532.40 -23 ELECTRICITY USAGE 180- 3040 532.40 -23 ELECTRICITY USAGE 180 3040 532.40 -23 ELECTRICITY USAGE VENDOR TOTAL 4,160.00 VENDOR TOTAL CHECK CHECK CHECK CHECK CHECK CHECK 85,261.20 6,847.00 VENDOR TOTAL 92,108.20 75802 75802 75802 75802 75802 75802 0000010 ABAG POWER PURCHASING POOL 8H0041 000194 08/07/1998 001 1060 513.40 -23 NATURAL GAS -8/98 900.00 VENDOR TOTAL 900.00 0000011 ABLE RIBBON TECHNOLOGY 080989 000208 08/07/1998 001 1050 513.30 -01 ACCT #SA53 276.70 081248 000230 08/10/1998 001 1050 513.30 -01 HP CARTRIDGES 92298A (2) 199.49 VENDOR TOTAL 476.19 0000014 AIRTOUCH PAGING MF19006 -1 000249 18270 08/11/1998 001- 3030 532.40 -30 PAGERS -CORP YARD 26.72 MF19006 000248 18270 08/11/1998 260 5015 552.40 -20 PAGERS -CORP YARD 53.44 VENDOR TOTAL 80.16 0001036 AMA /PADGETT THOMPSON 010146523200 000276 08/11/1998 001 1045 513.40 -01 SEMINAR 9/28/98 -J CROWLEY 139.00 VENDOR TOTAL 139.00 0000022 AMERICAN FLEETCARE 3855 000250 18105 08/11/1998 001 1035 512.40 -15 QTRLY OIL /FILTER CHANGE 430.54 .00 5,987.00 3,546.00 258.00 112.00 1,451.00 177.00 443.00 0 PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000022 AMERICAN FLEETCARE VENDOR TOTAL 430.54 0001489 AUTOMATIC DOORY SYSTEMS, INC 1953 000240 08/11/1998 270 9010 622.40 -10 ADA IMPROVEMENT 8,002.00 VENDOR TOTAL 8,002.00 0.001078 BAY TELECOM B000542 000209 08/07/1998 001 1050 513.40 -20 REPAIRS PHONE SYSTEM 160.00 B000543 000210 08/07/1998 001 1050 513.40 -20 REPAIRS PHONE SYSTEM 241.24 B000608 000231 08/10/1998 001 1050 513.40 -20 REPAIRS PHONE SYSTEM 257.50 VENDOR TOTAL 658.74 0001426 BEZAK, MARIA 77 000258 08/11/1998 290- 6005 564.40 -10 INSTRUCTOR FEES 600.00 VENDOR TOTAL 600.00 0000052 BOGOSIAN, STAN 8/98 000177 08/04/1998 001 1005 511.20 -01 AUGUST EXPENSE ALLOWANCE CHECK 75803 VENDOR TOTAL .00 0000054 BOISE CASCADE 937978 000204 08/07/1998 001 1050 513.30 -01 ACCT #418862 142.49 760684 000205 08/07/1998 001 1050 513.30 -01 ACCT #418862 43.06- 811499 000206 08/07/1998 001 1050 513.30 -01 ACCT #418862 198.17 937990 000207 08/07/1998 001 1050 513.30 -01 ACCT #418862 9.10 VENDOR TOTAL 306.70 0000509 CCS PLANNING ENGINEERING 980828 000318 08/11/1998 001 3035 532.40 -13 SIGNAL TIMING WORK 281.00 VENDOR TOTAL 281.00 0000005 CHAFFIN, JANICE 3159 000218 08/07/1998 290- 6005- 445.04 -00 CLASS REFUND 89.00 VENDOR TOTAL 89.00 0000084 CITY OF SAN JOSE 9900043390 000238 08/11/1998 001 2015 523.40 -10 CAL -ID FY 98/99 20,676.00 0000682 CITY OF SARATOGA -PETTY CASH .VENDOR TOTAL 20,676.00 250.00 250.00 PREPARED 08/12/1998, 8:36:40 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000682 8/98 8/98 8/98 CHECK /DUE DATE CITY OF SARATOGA -PETTY CASH 000220 08/10/1998 000221 08/10/1998 000236 08/11/1998 0000085 CITY OF SARATOGA /PETTY CASH VARIOUS 000169 VARIOUS 000168 VARIOUS 000166 VARIOUS 000167 0000041 COATE, BARRIE D. 98/945 000200 07/22/1998 07/22/1998 07/22/1998 07/22/1998 08/07/1998 0000091 COMMONWEALTH CREDIT UNION 000183 08/04/1998 000292 08/11/1998 0000096 DEPT. OF ENVIRONMENTAL HEALTH 99SAR1 000281 08/11/1998 0000127 DODGE ASSOCIATES SURVEY 000193 08/07/1998 7/22/98 000282 08/11/1998 0001484 EAST BAY CHAPTER ICBO 10/8/98 000191 08/07/1998 0000005 EMERY, SUSAN 3897 000215 08/07/1998 ACCOUNT NO 290 6005 564.30 -01 290 6005 564.40 -05 290- 6005 564.30 -01 001 1005 511.40 -04 001 1040 513.30 -01 001 1050 513.30 -01 150- 3005 532.30 -01 EXPENDITURE APPROVAL LIST PAGE 3 AS OF: 08/14/1998 ITEM DESCRIPTION REPLENISH PETTY CASH REPLENISH PETTY CASH REPLENISH PETTY CASH REPLENISH PETTY CASH REPLENISH PETTY CASH REPLENISH PETTY CASH REPLENISH PETTY CASH 250- 4010 444.02 -00 ARBORIST FEES VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL 001 0000 210.20 -01 P/R 7/30/98 001 0000 210.20 -01 8/13/98 PAYROLL 0000005 DENNIS CHIVERS 66624 000247 08/11/1998 001 1040 413.05 -00 REFUND- LICENSE FEE 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL VENDOR TOTAL 260 5005 552.40 -71 1ST QTR FY 98/99 HHW VENDOR TOTAL 150- 3005 532.40 -10 TOPOGRAPHICAL MAP 160 9016 622.40 -13 TOPOGRAPHICAL MAP VENDOR TOTAL 001 1045 513.40 -01 SEMINAR FEE 10/8/98 VENDOR TOTAL VENDOR TOTAL CHECK CHECK CHECK CHECK EXPENDITURE AMOUNT 88.10 7.88 28.00 123.98 75664 75664 75664 75664 .00 3,950.00 3,950.00 CHECK 75809 3,753.00 3,753.00 45.00 45.00 15,000.00 15,000.00 2,000.00 2,820.00 4,820.00 315.00 315.00 94.00 94.00 HAND- ISSUED 77.11 2.00 17.09 12.32 108.52 3,308.00 3,308.00 9 PREPARED 08/12/1998, 8:36:40 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000005 EMERY, SUSAN 0000150 EVANS WEST VALLEY SPRAY 28418 000223 08/10/1998 001 1060 513.40 -15 SPRAY FOR ANTS- LIBRARY 0000156 FORBES, RYAN 24 0000169 GHAFOURIFAR, ZAHRA 53 0000191 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 8306 HEINDEL, JOHN H. 000317 000295 000296 000297 000298 000299 000300 000301 000302 000303 000304 000305 000306 000307 000308 000309 000310 000311 000312 000313 000314 000315 CHECK /DUE DATE 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 ACCOUNT NO 001 3035 532.40 -13 180- 3040 532.40 -13 180- 3040 532.40 -13 180- 3040 532.40 -13 180 3040 532.40 -13 180- 3040 532.40 -13 180- 3040 532.40 -13 180 3040 532.40 -13 180- 3040 532.40 -13 180 3040 532.40 -13 180- 3040 532.40 -13 180- 3040 532.40 -13 180 3040 532.40 -13 180 3040 532.40 -13 180 3040 532.40 -13 180- 3040 532.40 -13 180- 3040 532.40 -13 180 3040 532.40 -13 180- 3040 532.40 -13 180 3040 532.40 -13 180 3040 532.40 -13 180 3040 532.40 -13 EXPENDITURE APPROVAL LIST PAGE 4 AS OF: 08/14/1998 ITEM DESCRIPTION VENDOR TOTAL 0000155 FITZPATRICK BARRICADE 2753 000196 18109 08/07/1998 150- 3015 532.30 -01 TRAFFIC PRODUCTS VENDOR TOTAL 000259 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES VENDOR TOTAL 000260 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES VENDOR TOTAL 0000183 HAKONE GARDEN FOUNDATION 60 000261 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES VENDOR TOTAL LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT LLA ENGINEERS REPORT EXPENDITURE AMOUNT 75.00 75.00 62.79 62.79 560.00 560.00 202.50 202.50 253.50 253.50 17.21 47.87 140.31 290.53 1,143.96 186.53 105.65 1,286.16 79.24 14.86 412.68 14.86 202.53 67.68 90.79 330.15 111.39 1,424.58 204.69 24.76 155.17 275.25 HAND- ISSUED PREPARED 08/12/1998, 8:36:40 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000191 HEINDEL, JOHN H. 8306 000316 08/11/1998 180 3040 532.40 -13 LLA ENGINEERS REPORT 741.74 0000198 HYDROTEC IRRIGATION EQUIPMENT SVCS 15708 000323 08/11/1998 15708 000324 08/11/1998 15708 000325 08/11/1998 15708 000326 08/11/1998 0000201 ICMA RETIREMENT TRUST 000185 08/04/1998 001 0000 210.20 -01 P/R 7/30/98 CHECK 75811 3,895.44 000291 08/11/1998 001 0000 210.20 -01 8/13/98 PAYROLL 3,923.95 0000005 2032 0000204 INTERSTATE BATTERY SYSTEM 30034597 000252 18745 08/11/1998 001 1035 512.30 -01 REPLENISH BATTERY SUPPLY 71.39 0000208 7/98 8/98 0000209 0001488 JOBTRAK INPART DESIGN 000212 JACOBS, PAUL 000176 000178 JAMELLO, NANCY 30 000262 0001264 JEFFERS, JAMES A. 7/27 -8/7 000197 0000213 .JOBS AVAILABLE 816144 000189 07/06/1998 08/04/1998 EXPENDITURE APPROVAL LIST PAGE 5 AS OF: 08/14/1998 150- 3025 532.40 -14 REPAIR TEST BACKFLOW 180 3040 532.40 -14 REPAIR TEST BACKFLOW 180- 3040 532.40 -14 REPAIR TEST BACKFLOW 180- 3040 532.40 -14 REPAIR TEST BACKFLOW VENDOR TOTAL 08/07/1998 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT VENDOR TOTAL 001 1005 511.20 -01 JULY EXPENSE ALLOWANCE 001 1005 511.20 -01 AUGUST EXPENSE ALLOWANCE VENDOR TOTAL 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES VENDOR TOTAL 08/07/1998 250- 4010 542.40 -10 TREE INSPECTIONS VENDOR TOTAL 08/06/1998 001 1045 513.40 -40 CITY CLERK AD VENDOR TOTAL 7,368.59 VENDOR TOTAL 743.92 VENDOR TOTAL CHECK CHECK 322.93 118.45 65.26 237.28 3,923.95 3,895.44 50.00 50.00 VENDOR TOTAL 71.39 75489 75804 1,556.25 1,556.25 200.00 200.00 50.40 50.40 250.00 250.00 .00 500.00 PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001488 JOBTRAK 848733 000251 08/11/1998 001- 1045 513.40 -40 AD FOR REC PROGRAM COORD. 15.00 VENDOR TOTAL 15.00 0000224 KELEX SECURITY 987047 000224 18699 08/10/1998 001 1060 513.40 -15 ANNUAL ALARM MONITORING 600.00 VENDOR TOTAL 600.00 0001391 KOVACH, SONIA M. 7/27 8/7/98 000289 08/11/1998 001 1040 513.40 -10 PROFESSIONAL SERVICES 2,460.00 VENDOR TOTAL 2,460.00 0000234 KURTYKA, JOHN 75 000263 08/11/1998 290- 6005 564.40 -10 INSTRUCTOR FEES 283.50 VENDOR TOTAL 283.50 0000239 LAMPMAN, HARRY 32 000264 08/11/1998 290- 6005 564.40 -10 INSTRUCTOR FEES 650.00 VENDOR TOTAL 650.00 0000005 LUM, MARGARET 3886 000219 08/07/1998 290 6005- 445.04 -00 CLASS REFUND 89.00 VENDOR TOTAL 89.00 0000258 LYONS, LEILANI 34 000265 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES 123.75 VENDOR TOTAL 123.75 0000005 MCGINNIS, ELAINE TRNSFRD 000257 08/11/1998 290- 6005- 445.04 -00 CLASS REFUND 89.00 VENDOR TOTAL 89.00 0000274 MEYERS, NAVE, RIBACK SILVER 199807 -357 000283 08/11/1998 001 1025 511.10 -03 CITY ATTORNEY RETAINER 3,150.00 199807 -357A 000284 08/11/1998 001 1025 511.40 -11 LEGAL SERVICES 4,262.10 199807 -357B 000285 08/11/1998 001 1025 511.40 -11 CREDIT FOR PERS PMT 222.50- 199807 -359 000286 08/11/1998 001 1025 511.40 -12 LITIGATION SERVICES 4,818.07 199807 -360 000287 08/11/1998 001 1025 511.40 -12 LITIGATION SERVICES 2,194.08 199807 -362 000288 08/11/1998 001 1025 511.40 -12 LITIGATION SERVICES 477.32 0000282 MORAN,.GILLIAN VENDOR TOTAL 14,679.07 PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 7 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000282 MORAN, GILLIAN 8/98 000179 08/04/1998 001 1005 511.20 -01 AUGUST EXPENSE ALLOWANCE CHECK 75805 250.00 0000292 NATIONAL PLAN COORDINATOR 000184 08/04/1998 000290 08/11/1998 0001452 NORTHCUT, JENNIFER 38 000266 0000297 0. C. MCDONALD 7381 000227 7361 000228 0000302 ORCHARD SUPPLY HARDWARE 7/26/98 000320 18097 08/11/1998 7/26/98 000321 18097 08/11/1998 7/26/98 000319 18096 08/11/1998 7/26/98 000322 18096 08/11/1998 0000306 PACIFIC BELL 868 -9099 000229 0000326 PRINCIPAL MUTUAL VENDOR TOTAL .00 250.00 001 0000 210.20 -01 P/R 7/30/98 CHECK 75810 2,187.01 001 0000 210.20 -01 8/13/98 PAYROLL 2,262.22 001 1060 513.30 -02 BLDG MAINT. SUPPLIES 001 1060 513.30 -02 CREDIT -EARLY PMT 001 3030 532.30 -01 PARKS SUPPLIES 150- 3005 532.30 -01 STREET SUPPLIES VENDOR TOTAL 2,262.22 2,187.01 08/11/1998 290- 6005 564.40 -10 INSTRUCTOR FEES 126.00 VENDOR TOTAL 126.00 08/10/1998 001 1060 513.40 -15 FACILITY SCHEDULED SVCS 218.82 08/10/1998 001 1060 513.40 -15 FACILITY REPAIRS 3,680.00 VENDOR TOTAL 3,898.82 100.92 5.28- 69.48 93.35 VENDOR TOTAL 258.47 08/10/1998 001 1050 513.40 -20 DID LINES 7/98 1,098.52 VENDOR TOTAL 1,098.52 0000005 PALAMIDESSI, MELISSA 3895 000216 08/07/1998 290 -6005- 445.04 -00 CLASS REFUND 94.00 VENDOR TOTAL 94.00 0000005 PARK, JOSEPH 3872 000217 08/07/1998 290 6005- 445.04 -00 CLASS REFUND 49.00 VENDOR TOTAL 49.00 0000321 PIZAZZ PRINTING 0064969' 000190 18657 08/07/1998 290- 6005 564.40 -41 PRINT FALL '98 GUIDE 2,889.96 VENDOR TOTAL 2,889.96 to to PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000326 PRINCIPAL MUTUAL 000201 08/07/1998 001 0000 210.20 -01 #N75964 -1 8/98 601.64 VENDOR TOTAL 601.64 0000328 PROJECT MATCH, INC. 4/1/98 000199 08/07/1998 270 7015 572.40 -70 FY 98/99 CDBG GRANT 14,700.00 0000330 PUBLIC EMPL RETIRE FUND 000187 08/04/1998 000294 08/11/1998 VENDOR TOTAL 14,700.00 0000593 PUB EMP RETIREMENT SYSTEM 525560 000186 08/04/1998 001 0000 210.20 -01 LONG TERM CARE CHECK 75812 22.16 VENDOR TOTAL .00 22.16 001 0000 210.20 -01 P/R 7/30/98 CHECK 75813 6,338.75 001 0000 210.20 -01 PERS PR ENDING 8/14/98 6,738.85 VENDOR TOTAL 6,738.85 6,338.75 0000334 REED GRAHAM, INC. 372990 000195 18101 08/07/1998 150- 3005 532.30 -01 STREET REPAIR PRODUCTS 56.47 VENDOR TOTAL 56.47 0000005 REN, JAU -WEN 2799 000214 08/07/1998 290- 6005- 445.02 -00 CLASS REFUND 84.00 VENDOR TOTAL 84.00 0001490 RFI 414065 000239 08/11/1998 270- 9010 622.40 -10 ADA IMPROVEMENT 112.50 VENDOR TOTAL 112.50 0001491 ROTH CHIROPRACTIC 1000 -1231 C 000278 08/11/1998 001 1040 413.05 -00 EXAM- NGOC -ANH HO 75.00 VENDOR TOTAL 75.00 0000341 S.A.S.C.C. 7/2/98 000198 08/07/1998 270 7015 572.40 -70 1ST QTR CDBG GRANT 8,057.00 VENDOR TOTAL 8,057.00 0000348 SAMPSON, RHEA 41 000267 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES 484.80 VENDOR TOTAL 484.80 PREPARED 08/12/1998, 8:36:40 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000348 SAMPSON, RHEA 0000344 SAN JOSE BLUE PRINT 6525780 000192 0000346 SAN JOSE WATER COMPANY 000329 08/11/1998 000328 000327 000330 000331 000332 000333 000334 000335 000336 000337 000338 000339 000340 08/07/1998 250- 4010 542.40 -41 BLUEPRINT CHARGES 44.92 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 08/11/1998 EXPENDITURE APPROVAL LIST PAGE 9 AS OF: 08/14/1998 001- 1060 513.40 -22 BUILDINGS 001 3030 532.40 -22 PARKS OPEN SPACE 150- 3025 532.40 -22 MEDIANS /PARKWAYS 180 3040 532.40 -22 ZONE 3 180 3040 532.40 -22 ZONE 12 180- 3040 532.40 -22 ZONE 10 180- 3040 532.40 -22 ZONE 18 180- 3040 532.40 -22 ZONE 02 180 3040 532.40 -22 ZONE 09 180- 3040 532.40 -22 ZONE 15 180 3040 532.40 -22 ZONE 01 180 3040 532.40 -22 ZONE 11 180 3040 532.40 -22 ZONE 24 180- 3040 532.40 -22 ZONE 22 VENDOR TOTAL 44.92 VENDOR TOTAL 581.80 7,203.62 1,233.02 71.93 45.47 226 .92 14.20 14.20 706.89 85.52 13.58 47.63 54.73 874.36 11,173.87 0000098 SANTA CLARA COUNTY 000277 08/11/1998 001 -1040- 413.05 -00 CRIMINAL BKGRND CHECKS 364.00 VENDOR TOTAL 364.00 0000605 SANTA CLARA COUNTY 7/29/98 000255 08/11/1998 001 1005 511.30 -30 ANNUAL DUES 2,667.00 VENDOR TOTAL 2,667.00 0000701 SANTA CLARA COUNTY 9824 000237 08/11/1998 001 2015 523.40 -10 LAW ENFORCEM SERVICES 204,833.33 VENDOR TOTAL 204,833.33 0001398 SANTA CLARA COUNTY 000225 08/10/1998 250- 0000 330.20 -00 SHARP /INTEREST EARNED 2,458.64 VENDOR TOTAL 2,458.64 0000353 SARATOGA CHAMBER OF COMMERCE 2391 000254 08/11/1998 001 1005 511.30 -30 QUARTERLY DUES 836.25 0000360 SCHARPF, PATRICIA VENDOR TOTAL 836.25 PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM: GM339L AS OF 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000360 7 0000365 8/98 0000005 2011 SCHARPF, PATRICIA 000268 SHAW, JAMES 000180 SHOW, AMANDA 000211 08/11/1998 290- 6005 564.40 -10 INSTRUCTOR FEES 101.25 VENDOR TOTAL 101.25 08/04/1998 001 1005 511.20 -01 AUGUST EXPENSE ALLOWANCE CHECK 75806 250.00 VENDOR TOTAL .00 250.00 08/07/1998 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT 50.00 VENDOR TOTAL 50.00 0000587 SKYHAWKS SPORTS ACADEMY 94 000269 08/11/1998 290 6005 564.40 -10 INSTRUCTOR FEES 6,345.00 94 000270 08/11/1998 290- 6005 564.40 -10 INSTRUCTOR FEES 3,877.50 VENDOR TOTAL 10,222.50 0000374 SOURCE SERVICES. CORP. 156930 000241 08/11/1998 001 1020 511.10 -01 TEMP OFFICE SUPPORT 367.50 159794 000244 08/11/1998 001 1020 511.10 -01 TEMP OFFICE SUPPORT 367.50 156930 000242 08/11/1998 001 1030 511.10 -01 TEMP OFFICE SUPPORT 105.00 159794 000245 08/11/1998 001 1030 511.10 -01 TEMP OFFICE SUPPORT 105.00 156930 000243 08/11/1998 001 1045 513.10 -01 TEMP OFFICE SUPPORT 52.50 159794 000246 08/11/1998 001- 1045 513.10 -01 TEMP OFFICE SUPPORT 52.50 VENDOR TOTAL 1,050.00 0001458 SPRINT 28072981001152 000203 08/07/1998 001 1050 513.40 -20 LONG DISTANCE CALLS 409.55 VENDOR TOTAL 409.55 0000382 STATE OF CALIFORNIA 000182 08/04/1998 001 0000 210.20 -01 P/R TAX DEP 7/30/98 CHECK 75808 2,862.00 000293 08/11/1998 001 0000 210.20 -01 8/13/98 PAYROLL 3,192.64 VENDOR TOTAL 3,192.64 2,862.00 0001463 STATE OF CALIFORNIA 833386 000253 08/11/1998 001 1055 513.40 -30 ADMINISTRATIVE FEES 1,828.41 VENDOR TOTAL 1,828.41 0000798 THE LIPMAN COMPANY (TLC) 6159 000202 08/07/1998 001 0000 210.20 -01 SECTION 125 175.00 VENDOR TOTAL 175.00 PREPARED 08/12/1998, 836:40 EXPENDITURE APPROVAL LIST PAGE 11 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000798 THE LIPMAN COMPANY (TLC) 0000400 TOMAINO, ROBERTA 46 000271 08/11/1998 290-6005-564.40-10 INSTRUCTOR FEES 375.00 0000731 81615 81615-1 81615-2 TRANSAMERICA INTELLITECH 000232 08/10/1998 000233 08/10/1998 000234 08/10/1998 001-4005-542.30-01 ACC# SAl20 8/98-7/99 250-4010-542.30-01 ACC# SAl20 8/98-7/99 250-4015-542.30-01 ACC# SAl20 8/98-7/99 VENDOR TOTAL 375.00 500.00 500.00 250.00 VENDOR TOTAL 1,250.00 0000408 TREVISAN, CHRISTOPHER 74 000272 08/11/1998 290-6005-564.40-10 INSTRUCTOR FEES 1,604.80 VENDOR TOTAL 1,604.80 0000499 TSUJI, MINAKO 47 000273 08/11/1998 290-6005-564.40-10 INSTRUCTOR FEES 520.00 VENDOR TOTAL 520.00 0000005 VILLARREAL, WANDA 2033 000213 08/07/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT 50.00 VENDOR TOTAL 50.00 0000426 WEST COAST BLDG, SERVICE 21937 000222 08/10/1998 001-1060-513.40-15 JANITORIAL SERVICES 495.00 VENDOR TOTAL 495.00 0000432 WHITLINGER, TENNIS 14 000274 08/11/1998 290-6005-564.40-10 INSTRUCTOR FEES 1,755.00 VENDOR TOTAL 1,755.00 0000433 WILKINS, LARRY 50 000275 08/11/1998 290-6005-564.40-10 INSTRUCTOR FEES 726.00 VENDOR TOTAL 726.00 0000438 WOLFE, DONALD 8/98 000181 08/04/1998 001-1005-511.20-01 AUGUST EXPENSE ALLOWANCE CHECK 75807 0001390 WRIGHT, OLIVER L. VENDOR TOTAL .00 250.00 250.00 'If PREPARED 08/12/1998, 8:36:40 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 08/14/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001390 WRIGHT, OLIVER L. 7/98 000226 08/10/1998 001-1040-513.40-10 INTERIM FINANCE DIRECTOR 5,775.00 0000440 XEROX CORPORATION 600142421 000188 08/06/1998 001-1055-513.40-30 8/98 LEASE 4 COPIERS VENDOR TOTAL 5,775.00 VENDOR TOTAL TOTAL EXPENDITURES GRAND TOTAL 773.60 773.60 485,743.78 26,208.88 511,952.66 PREPARED 08/26/1998, 10:37:48 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000746 AAA BUSINESS MACHINES 0087634 000358 08/24/1998 001- 1055 513.40 -15 1 YR SERVICE CONTRACT 650.00 0001123 ABAG POWER ABAGSARAT199809 000432 ABAGSARAT199809 000429 ABAGSARAT199809 000430 ABAGSARAT199809 000431 ABAGSARAT199809 000433 ABAGSARAT199809 000434 0000020 ALPINE AWARDS 0000052 BOGOSIAN, STAN 08/25/1998 08/25/1998 08/25/1998 08/25/1998 08/25/1998 08/25/1998 0000054 BOISE CASCADE 022437 000348 18568 08/24/1998 044707 000349 18568 08/24/1998 0000682 CITY OF SARATOGA -PETTY CASH 8/12/98 000449 08/25/1998 7/29/98: 000450 08/25/1998 8/19/98 000452 08/25/1998 8/17/98 000447 08/25/1998 8/17/98 000448 08/25/1998 EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 08/28/1998 001 1060 513.40 -23 BUILDINGS 001 3030 532.40 -23 PARKS 150- 3005 532.40 -23 STREET LIGHTS 150- 3015 532.40 -23 TRAFFIC SIGNALS 180- 3040 532.40 -23 LLA -1 ZONE #'S 180 3040 532.40 -23 LLA -1 ZONE 24 VENDOR TOTAL 0000011 ABLE RIBBON TECHNOLOGY 081330 000347 18565 08/24/1998 001 1050 513.30 -01 HP 92298A CARTRIDGE (2) 205.09 92594 000455 08/25/1998 290 6005 564.30 -01 TROPHIES FOR MENS S'BALL 243.34 9/98 000360 08/24/1998 001 1005 511.20 -01 EXPENSE ALLOWANCE 9/98 250.00 001 1050 513.30 -01 OFFICE SUPPLIES 001 1050 513.30 -01 OFFICE SUPPLIES VENDOR TOTAL 0000739 CALIFORNIA DEPARTMENT A 000422 08/25/1998 150- 3005 532.40 -10 WILDWOOD PARK 132.00 B 000423 08/25/1998 150- 3005 532.40 -10 RAVENWOOD DRIVE 662.00 B -1 000424 08/25/1998 150- 3005 532.40 -10 QUARRY CREEK 662.00 A -1 000425 08/25/1998 150- 3005 532.40 -10 WEST VALLEY COLLEGE 132.00 290 6005 564.30 -01 RAILROAD TICKETS 290- 6005 564.30 -01 FOOD FOR CAMPS 290 6005- 445.04 -00 PARKING FOR TRAINING 290- 6010 564.40 -51 BUS FARE 290 6010 564.40 -51 BUS FARE VENDOR TOTAL 650.00 3,546.00 258.00 112.00 1,451.00 177.00 443.00 5,987.00 VENDOR TOTAL 205.09 VENDOR TOTAL 243.34 VENDOR TOTAL 250.00 42.44 68.95 111.39 VENDOR TOTAL 1,588.00 4.00 23.47 22.00 17.60 24.60 PREPARED 08/26/1998, 10:37 :48 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 08/28/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000682 CITY OF SARATOGA -PETTY CASH 8/19/98 000451 08/25/1998 290 6010 564.40 -51 RAILROAD TICKETS 20.00 VENDOR TOTAL 111.67 0000085 CITY OF SARATOGA /PETTY CASH 000350 07/22/1998 001 1050 513.30 -01 PETTY CASH RE- IMBURSE. CHECK 75664 VENDOR TOTAL .00 0000091 COMMONWEALTH CREDIT UNION 8/27/98 000444 08/25/1998 001 0000 210.20 -01 P/R ENDING 8/27/98 3,773.00 VENDOR TOTAL 3,773.00 0000002 DESAI, PRAKASH 2333 -2334 000397 08/24/1998 250- 4010 444.01 -00 REFUND PLANNING FEES 2,650.00 VENDOR TOTAL 2,650.00 0001501 DIRICKSON, BLAKE 000427 08/25/1998 290 6005- 564.40 -10 INSTRUCTOR FEE 150.00 VENDOR TOTAL 150.00 0000005 EDDIE, DON 1877 000389 08/24/1998 290- 6005- 445.04 -00 CLASS REFUND 60.00 VENDOR TOTAL 60.00 0000005 ELLEFSON, SONJA 005593 000436 08/25/1998 290- 6005- 445.04 -00 REFUND /PAID TWICE 26.00 VENDOR TOTAL 26.00 0000155 FITZPATRICK BARRICADE 3125 000377 18109 08/24/1998 150- 3015 532.30 -01 TRAFFIC CONTROL PRODUCTS 94.18 VENDOR TOTAL 94.18 0000005 GALVIN, TOM 4115 000394 08/24/1998 290- 6005- 445.04 -00 CLASS REFUND 10.00 VENDOR TOTAL 10.00 0000002 GLENROCK BUILDERS INC 1004 000458 08/26/1998 800- 0000 260.10 -00 BOND RELEASE WORK COMP. 1,150.00 0000198 HYDROTEC IRRIGATION EQUIPMENT SVCS VENDOR TOTAL 1,150.00 12.44 12.44 ..r PREPARED 08/26/1998, 10:37:48 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000198 HYDROTEC IRRIGATION EQUIPMENT SVCS 15741 000380 18744 08/24/1998 001 3030 532.40 -14 LIBRARY 4TH ST TEST'G 15740 000381 08/24/1998 150- 3025 532.40 -14 PROSPECT BROOKGLEN 15739 000382 08/24/1998 180- 3040 532.40 -14 BONNET WAY REPAIRS 0000001 I CAN SPORTSWEAR 701 000398 08/24/1998 001 1040 413.05 -00 REFUND LICENSE FEE 100.00 0000201 ICMA RETIREMENT TRUST 8/27/98 000443 08/25/1998 001 0000 210.20 -01 P/R ENDING 8/27/98 3,960.81 0000005 JACOBS, SARAH 114575 000437 0000208 JACOBS, PAUL 9/98 000361 08/24/1998 001 1005 511.20 -01 EXPENSE ALLOWANCE 9/98 0001264 JEFFERS, JAMES A. JUL 98 000368 JUL 98 000367 8/10 -8/14 000366 JUL 98 000369 0001495 K L A ELECTRIC 08/24/1998 08/24/1998 08/24/1998 '08/24/1998 EXPENDITURE APPROVAL LIST PAGE 3 AS OF: 08/28/1998 08/25/1998 290 6010 564.40 -51 REIMBURSE CHG CARD USE 001 3035 532.40 -16 P W INSPECTIONS 150- 3005 532.40-16 P W INSPECTIONS 250 4010 542.40 -10 TREE INSPECTIONS 250- 4020 542.40 -16 P W INSPECTIONS 143.96 477.99 417.13 VENDOR TOTAL 1,039.08 VENDOR TOTAL 100.00 VENDOR TOTAL 3,960.81 VENDOR TOTAL 630.37 0000005 JACOBS, SARAH 000440 08/25/1998 290 6010 564.30 -01 REIMBURSE /PHOTO DEVEL. 16.37 VENDOR TOTAL 630.37 VENDOR TOTAL 16.37 250.00 250.00 330.00 780.00 200.00 810.00 VENDOR TOTAL 2,120.00 0001492 JOE'S TRACTOR SERVICE 2075 000379 08/24/1998 001 3030 532.40 -15 DISCING ORCHARDS AT AZULE 1,250.00 VENDOR TOTAL 1,250.00 0001502 JOHNSON, CHRIS 000426 08/25/1998 290 6005 564.40 -10 INSTRUCTOR FEE 117.00 VENDOR TOTAL 117.00 PREPARED 08/26/1998, 10:37:48 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 08/28/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001495 K L A ELECTRIC 66712 000407 66712 000408 0000638 KIDS KAB 7/9/98 000435 0001391 KOVACH, SONIA M. 8/8 -8/21 000344 0000005 KRUMMEL, SUZANNE 000454 0001496 66704 66704 LARRABEE CONSTRUCTION 000406 08/24/1998 000405 08/24/1998 0000005 LEUKEMIA SOCIETY 0000245 LEWIS, HOWARD JUL 98 000371 18759 08/24/1998 JUL 98 000370 18759 08/24/1998 JUL 98 000373 18759 08/24/1998 JUL 98 000372 18759 08/24/1998 0000772 LIEBERT, CASSIDY FRIERSON 000345 08/24/1998 0000005 LOWERY, KELLEY 08/24/1998 08/24/1998 001 1040- 413.05 -00 REFUND SUPP BUS LIC 250- 4015- 422.01 -00 REFUND PERMIT /DOC FEES VENDOR TOTAL 08/25/1998 290- 6010 564.40 -51 OVERNIGHT CAMP VENDOR TOTAL 08/24/1998 001 1040 513.40 -10 ACCOUNTING SERVICES 8/98 VENDOR TOTAL 08/25/1998 290 6005 564.40 -05 REIMBURSE CAMP SUPPLIES 0000005 LEYLAND, JOYCE 1876 000390 08/24/1998 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 001- 1040 413.05 -00 REFUND SUPP BUS LIC 250- 4015- 422.01 -00 REFUND PERMIT /DOC FEES VENDOR TOTAL 2039 000396 08/24/1998 292 -0000- 260.00 -00 RENTAL DEPOSIT REFUND 100.00 001 3035 532.40 -16 P W INSPECTIONS 150- 3005 532.40 -16 P W INSPECTIONS 150- 3005 532.40 -16 PAINT 250 4020 542.40 -16 P W INSPECTIONS VENDOR TOTAL VENDOR TOTAL 001 1045 513.40 -01 LCF /FISA SEMINAR 9/17/98 VENDOR TOTAL 9.30 50.60 59.90 540.50 540.50 2,370.00 2,370.00 59.54 59.54 8.55 46.60 55.15 VENDOR TOTAL 100.00 7.50 1,935.00 54.43 30.00 2,026.93 25.00 25.00 195.00 195.00 PREPARED 08/26/1998, 10:37:48 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 5 AS OF: 08/28/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 LOWERY, KELLEY 000428 08/25/1998 290 6005 564.30 -01 REIMBURSE /CELL PHONE AND 23.11 VENDOR TOTAL 23.11 0001485 MARINE WORLD AFRICA USA 5418 000453 18652 08/25/1998 290 6010 564.40 -51 TEEN EXCURSION 8/6/98 209.50 VENDOR TOTAL 209.50 0000267 MAZE ASSOCIATES 8/10/98 000351 08/24/1998 001- 1040 513.40 -10 ACCOUNTING SERVICES 7/98 482.50 VENDOR TOTAL 482.50 0000282 MORAN, GILLIAN 9/98 000362 08/24/1998 001- 1005 511.20 -01 EXPENSE ALLOWANCE 9/98 250.00 VENDOR TOTAL 250.00 0001494 MURRAY, HANLEY 66699 000410 08/24/1998 001 -1040- 413.05 -00 REFUND SUPP. BUS. LIC. 9.30 66699 000409 08/24/1998 250- 4015- 422.01 -00 REFUND PERMIT /DOC FEES 50.60 VENDOR TOTAL 59.90 0000292 NATIONAL PLAN COORDINATOR 8/27/98 000445 08/25/1998 001 0000 210.20 -01 P/R ENDING 8/27/98 2,262.22 VENDOR TOTAL 2,262.22 0001486 NEW CENTURY TRANSPORTATION TCP10906B 000439 18651 08/25/1998 290 6010 564.40 -51 24 PASSENGER BUS 8/3 -8/7 500.00 VENDOR TOTAL 500.00 0001499 NOBLE FORD TRACTOR, INC 8544 000414 08/25/1998 001- 1035- 612.60 -05 KUBOTA TRACTOR 41,155.57 VENDOR TOTAL 41,155.57 0000294 NORMAN PAUL PRINT CENTER 981664 000353 18570 08/24/1998 001- 1050 513.40 -41 BUSINESS CARDS INDIVIDUAL 88.93 981689 000354 18570 08/24/1998 001 1050 513.40 -41 BUSINESS CARDS MASTERS 572.78 981711 000419 18570 08/25/1998 001 1050 513.40 -41 BUSINESS CARDS STAFF 88.93 VENDOR TOTAL 750.64 0000306 PACIFIC BELL 2372714652319N 000355 08/24/1998 001 1050 513.40 -20 SUPERTRUNK 360.63 PREPARED 08/26/1998, 10:37:48 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 08/28/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000306 PACIFIC BELL 0000005 PERRY, MILDRED 1916 000391 0000005 POPEK, MIKE 000441 0001498 SILICON VALLEY DIVERSIFIED 08/24/1998 290-6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 08/25/1998 290- 6010 564.30 -01 REIMBURSE /PHOTO ETC VENDOR TOTAL 360.63 VENDOR TOTAL 50.00 50.00 39.85 39.85 0000593 PUB EMP RETIREMENT SYSTEM 545464 000341 08/24/1998 001 0000 210.20 -01 LONG TERM CARE PREMIUMS 22.16 VENDOR TOTAL 22.16 0000330 PUBLIC EMPL RETIRE FUND 8/27/98 000442 08/25/1998 001 0000 210.20 -01 P/R ENDING 8/27/98 6,314.60 VENDOR TOTAL 6,314.60 0000334 REED GRAHAM, INC. 374757 000376 18101 08/24/1998 150- 3005 532.30 -01 STREET REPAIR PRODUCTS 45.26 VENDOR TOTAL •45.26 0000005 ROMAN, DAVID 1514 000400 08/24/1998 001 -1040- 451.01 -00 REFUND FALSE ALARM CHGS 100.00 VENDOR TOTAL 100.00 0000344 SAN JOSE BLUE PRINT 6553615 000359 08/24/1998 001 3035-532.30 -01 2 ENGINEER SCALES 15.91 VENDOR TOTAL 15.91 0000099 SANTA CLARA COUNTY 8/98 000346 08/24/1998 001 0000-202.10 -01 BUS TICKET RE- IMBURSE. 8.00 VENDOR TOTAL 8.00 0000365 SHAW, JAMES 9/98 000363 08/24/1998 001 1005 511.20 -01 EXPENSE ALLOWANCE 9/98 250.00 VENDOR TOTAL 250.00 yT PREPARED 08/26/1998, 10:37:48 PROGRAM: GM339L CITY OF SARATOGA 0001498 SILICON VALLEY DIVERSIFIED 000402 08/24/1998 000401 08/24/1998 0000587 SKYHAWKS SPORTS ACADEMY 94 0000374 SOURCE SERVICES CORP. 165815 000411 08/25/1998 165815 000412 08/25/1998 165815 000413 08/25/1998 EXPENDITURE APPROVAL LIST PAGE 7 AS OF: 08/28/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 250- 3035- 443.01 -00 REFUND GEOLOGY DEP. 250- 4010 444.01 -00 REFUND PLANNING /ARB FEE VENDOR TOTAL 000384 08/24/1998 290- 6005 564.40 -10 INSTRUCTORS FEE 2,256.00 0001386 SMITH, JOAN 000420 08/25/1998 001 1040 513.40 -05 MILEAGE DAILY BANK TRIPS 90.72 001 1020 511.10 -01 P/T SUPPORT -CITY MGR OFF 001 1030 511.10 -01 P/T SUPPORT -CITY MGR OFF 001 1045 513.10 -01 P/T SUPPORT -CITY MGR OFF 2,500.00 7,150.00 9,650.00 VENDOR TOTAL 2,256.00 VENDOR TOTAL 90.72 VENDOR TOTAL 367.50 105.00 52.50 525.00 0000376 SPOULOS, REBECCA 000421 08/25/1998 001 1065 513.40 -01 PER DIEM TRAINING SEMINAR 75.00 VENDOR TOTAL 75.00 0001458 SPRINT 420210004 000357 08/24/1998 001 1050 513.40 -20 LONG DISTANCE SERVICE 5.94 VENDOR TOTAL 5.94 0000378 STAPLES, INC. 8586 000356 08/24/1998 001 1050 513.30 -01 OFFICE SUPPLIES 115.60 VENDOR TOTAL 115.60 0000382 STATE OF CALIFORNIA 8/27/98 000446 08/25/1998 001 0000- 210.20 -01 P/R ENDING 8/27/98 3,006.77 VENDOR TOTAL 3,006.77 0000005 SULLIVAN, JEANETTE 1878 000392 08/24/1998 290 6005- 445.04 -00 CLASS REFUND 30.00 VENDOR TOTAL 30.00 0000005 SUN, JERRY 082498 000399 08/24/1998 001- 1040-451.01 -00 REFUND FALSE ALARM CHGS 250.00 PREPARED 08/26/1998, 10:37:48 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 08/28/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 SUN, JERRY VENDOR TOTAL 250.00 0000005 SYTHE, JUNE 1879 000393 08/24/1998 290 6005- 445.04 -00 CLASS REFUND 30.00 VENDOR TOTAL 30.00 0000125 THE DINI GROUP JUL 98 000375 18761 08/24/1998 001 3035 532.40 -16 P W INSPECTIONS 150.00 JUL 98 000374 18761 08/24/1998 250-4020 542.40 -16 P W INSPECTIONS 2,805.00 VENDOR TOTAL 2,955.00 0000398 TLC 08/20/98 000342 08/24/1998 001 0000 210.20 -01 SECTION 125 RE- IMBURSE. 212.14 000365 08/24/1998 001 0000 210.20 -01 SECTION 125 RE- IMBURSE. 1,055.13 VENDOR TOTAL 1,267.27 0000408 TREVISAN, CHRISTOPHER 74 000383 08/24/1998 290 6005 564.40 -10 INSTRUCTORS FEE 2,898.72 VENDOR TOTAL 2,898.72 0000409 TUCKER, BEVERLY 000457 08/26/1998 290- 6005 564.30 -01 REIMBURSE CAMP SUPPLIES 12.78 MISC 000459 08/26/1998 290- 6005 564.30-01 REIMBURSE CAMP SUPPLIES 174.22 MISC 000462 08/26/1998 290 6005 564.30 -01 REIMBURSE CAMP SUPPLIES 26.75 000456 08/26/1998 290- 6010 564.30 -01 REIMBURSE CAMP SUPPLIES 24.00 MISC 000460 08/26/1998 290 6010 564.40 -51 REIMBURSE CAMP SUPPLIES 156.85 MISC 000461 08/26/1998 290 6010 564.30 -01 REIMBURSE CAMP SUPPLIES 10.72 VENDOR TOTAL 405.32 0001500 U S BANK 8 -3 -988 000417 08/25/1998 420 -8020- 713.70 -01 #60426/768 INTEREST 5,000.00 8 -3 -988 000418 08/25/1998 420 -8020- 723.70 -02 #60426/768 INTEREST 3,375.00 8 -3 -98 000415 08/25/1998 740 -8010- 713.70 -01 #60426/76 PRINCIPAL PD #3 100,000.00 8 -3 -98A 000416 08/25/1998 740- 8010 723.70 -02 #60426/76 INTEREST PD #3 34,100.00 VENDOR TOTAL 142,475.00 0000088 UNITED STATES POSTAL SERVICE 20990014 000378 08/24/1998 001 1050 513.40 -21 ADD POSTAGE TO MACHINE 1,000.00 VENDOR TOTAL 1,000.00 0000005 VUKOJEVIC, VALENTINA PREPARED "08/26/1998, 10:37:48 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 VUKOJEVIC, VALENTINA 2019 000395 08/24/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 0001497 WATER QUALITY PLUMBING 66458 000404 08/24/1998 001 1040 413.05 -00 REFUND SUPP. BUS. LIC. 66458 000403 08/24/1998 250- 4015- 422.01 -00 REFUND PERMIT /DOC FEE 0000968 WEST HUG 000387 08/24/1998 001 1065 513.40 -01 WESTHUG ANNUAL CONFERENCE VENDOR TOTAL 0000432 WHITLINGER, TENNIS 14 000385 08/24/1998 290 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL 0000433 WILKINS, LARRY 50 000386 08/24/1998 290 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL 0000436 WILLIAMS, JANICE 4 -8/98 000352 08/24/1998 001- 1040 513.40 -05 MILEAGE FOR BANK TRIPS VENDOR TOTAL 0000438 WOLFE, DONALD 9/98 000364 08/24/1998 001 1005 511.20 -01 EXPENSE ALLOWANCE 9/98 EXPENDITURE APPROVAL LIST PAGE 9 AS OF: 08/28/1998 VENDOR TOTAL 50.00 VENDOR TOTAL VENDOR TOTAL 9.30 50.60 59.90 250.00 250.00 480.00 480.00 5,173.50 5,173.50 49.14 49.14 250.00 250.00 0000440 XEROX CORPORATION 064058221 000343 18571 08/24/1998 001 1055 513.40 -30 JULY LEASE -5100 COPIER 1,927.50 VENDOR TOTAL 1,927.50 TOTAL EXPENDITURES 260,151.55 GRAND TOTAL 12.44 260,163.99 fgo League of California Cities a 1898 -1998 ee Better Cities —A Better Life July 17, 1998 To: The Honorable Mayor and City Council From: Ronald Bates, League President, Mayor, Los Alamitos Re: Designation of Voting Delegate for League Annual Conference Laque of California ities This year's League Annual Conference is scheduled for Friday, October 2, through Sunday, October 4, 1998 in Long Beach. One very important aspect of the Annual Conference is the Annual Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Annual Business Meeting on Saturday, October 3, at 1:30 p.m. at the Long Beach Convention Center. To expedite the conduct of business at this important policy making meeting, each city council should designate a voting representative and an alternate who will be present at the Annual Business Meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the city council on the enclosed "Voting Delegate Form." If the mayor or a member of the city council is in attendance at the Conference, it is expected that one of these officials will be designated as the voting delegate. However, if the city council will not have a registered delegate at the Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, September 18, 1998), so that proper records may be established for the Conference. The voting delegate may pick up the city's voting card at the designated Voting Card Table located in the League Registration Area. The voting procedures to be followed at this Conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at 916/658 -8236. 1400 K Street Sacramento, CA 95814 916.658.8200 FAX 916.658.8240 \VWWcacities.ort G: \policy \acres \voteprox.doc League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the Annual Conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Annual Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Annual Business Meeting, exchanges may be made at the Annual Conference registration area. At the Annual Business Meeting, exchanges may be made at the voting card table located in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Annual Business Meeting. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM MEETING DATE: SEPTEMBER 2,1998 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS PREPARED BY: SUBJECT: 1998 Pavement Management Program Award of Construction Contract Recommended Motion(s): 1. Move to declare C.F. Archibald Paving, Inc., of Redwood City to be the lowest responsible bidder on the project. 2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount of $1,102,784.60. 3. Move to authorize staff to execute change orders to the contract up to $75,000. Report Summary: Sealed bids for the 1998 Pavement Management Program were opened on August 26. A list of the streets which will receive work are attached (Attachment 1). A total of four contractors submitted bids and a summary of the bids received is also attached (Attachment 2). C.F. Archibald Paving, Inc. of Redwood City, who has worked for the City before, submitted the lowest bid of $1,102,784.60 which is less than 1% below the Engineer's Estimate of $1,112,653.75. Staff has carefully checked the bid along with the listed references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated August 5. It is therefore' recommended that the Council declare C.F. Archibald Paving, Inc. to be the lowest responsible bidder on the project, and award the attached construction contract (Attachment 3) to this firm in the amount of their bid. Further, it is recommended that the Council authorize staff to execute change orders to the contract up to an amount of $75,000 to cover any unforeseen circumstances which may arise during the course of the work. Fiscal Impacts: Funding for this work is programmed in the adopted budget in Activity 3005 (Street Maintenance) Account No. 4010 (Contract Services) and Activity 3015 (Traffic Control) Account No. 4010 (Contract Services). The adopted budget contains sufficient funds to cover the contract and recommended change order amounts. Advertising, Noticing and Public Contact: Nothing additional. Consequences of Not Acting on the Recommended Motions: C.F. Archibald Paving, Inc. will not be declared the lowest responsible bidder and a construction contract will not be awarded to that firm. The Council may make specific findings to declare another bidder to be the lowest responsible bidder, or reject all of the bids and direct staff to re-bid the entire project. However, staff does not believe that a lower bid will be obtained by re- bidding the project due to the competitive nature of the current bids received. Follow U» Actions: The contract will be executed and the contractor will be issued a Notice to Proceed. Work will most likely begin in mid September and last through the end of October. Attachments: 1. List of Streets. 2. Bid Summary. 3. Construction Contract. TYPE: LIGHT OVERLAY (1 1/2" AC) 1 STREET NAME TYPE, FROM<_ >TO WOODMONT DR PIERCE TO CHATEAU 2 440 41 1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS HEAVY OVERLAY 2" AC). 2 LEGEND: SLURRY SEAL: 3 D DELETE, A ADD, 3- >1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION LENGTH WIDTH AREA 1 1/2' AC 2" AC AC LEVELING WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH SAN MH FABRIC (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY) 226 525 3809 WOODMONT DR 2, 160, 41, 82 320 CHATEAU TO 43 210 END PIERCE RD 250 30 94 500 5994 1 1 833 WOODMONT TO PIERCE PIERCE CT 2 210 30 79 685 49 1 1 700 PIERCE TO 69 END PIERCE RD 780, 37 361 1560 120 1 2 8 3207 REGAN TO WOODMONT IDLEWOOD LN 2 285 30 99 750 1 883 PIERCE TO 43 END REGAN LN 460 37, 213 995 2 1891 PIERCE TO COX REGAN LN 2 160 37 74 395 2949 2 1 658 PIERCE TO 2 750 45 422 BLAUER REGAN LN 2 135 37 62 270 2949 2 3 4 555 BLAUER TO 2 640 41 328 TRICIA ARGONAUT DR 2 1031 38 490 320 3 4353 REGAN TO CHATEAU 1 729 TOTAL 0 0 2684 0 6530 18178 1 6 5 22 15814 NOTES TYPE: LEGEND: LIGHT OVERLAY (1 1/2" AC) 1 HEAVY OVERLAY (7' AC): 2 SLURRY SEAL: 3 D DELETE, A ADD, 3- >1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION STREET NAME TYPE LENGTH WIDTH AREA 1 1/2" AC 2 AC AC LEVELING WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. NOTES OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH SAN MH FABRIC FROM <_>TO (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY) ARGONAUT DR 2 810 41 415 120 19935 2 3690 CHATEAU TO CHATEAU CHATEAU DR BLAUER TO 2 825 41 423 240 7139 3 3 3758 REGAN CHATEAU DR 2 1260 41 646 760 15434 2 5740 SAN. VALVES: 1 ARGONAUT TO WINTER CHATEAU DR WINTER TO ARGONAUT WINTER LN CHATEAU TO CUMBERLAND WINTER LN CHATEAU TO END BLAUER DR CHATEAU TO REGAN CRAIGEN CIR REGAN TO CHATEAU CHATEAU CT CHATEAU TO END ARGONAUT CT ARGONAUT TO END TOTAL 2, 1040, 41 2, 147, 2, 510, 2 41 37 2, 430, 41 2, 1265 41 41 2, 155, 41 2, 100, 41 1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS 533 400 12618 4738 75 1140 5899 1 3 870 236 220 1 2 1959 65 648 240 12410 1 5763 492 480 9501 2 4373 79 200 1240 1 706 51 120 640 456 0 3884 0 3700 84816 0 1 4 17 31852 TYPE: LIGHT OVERLAY (1.1/2" AC) 1 CHATEAU DR ARGONAUT TO BLAUER ASHLEY WY YOLO TO END ASHLEY CT ASHLEY TO END CARNIEL CT ASHLEY TO END POLO DR WARDELL TO END CARNIEL AVE TOTAL 1 107 28 1 314 35 1 281 34 1998/99 STREET MAINTENANCE 8 PAVEMENT MANAGEMENT PROGRAMS HEAVY OVERLAY (2' AC): 2 SLURRY SEAL 3 STREET NAME TYPE, LENGTH, WIDTH AREA 1 1/2" AC 2" AC AC LEVELING WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH SAN MH FABRIC FROM<_ >TO (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY) 331 41 170 240 1 1 1508 1450 34 1 175 28 46 538 3083 1 1 544 26 188 1630 3 1 333 28 26 LEGEND: D DELETE, A ADD, 3- >1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION 90 2900 5689 2 7 3 4 5478 103 468 1 3 2 1 1221 602 1062 ASHLEY TO WARDELL JESPEN CT 1 130 28 34 448 1 1 404 CARNIEL TO 26 END BEAUMONTAVE 1 380 37 132 920 9264 2 1 1562 THELMA TO GLEN BRAE HERRIMAN AVE 338 0 SARATOGA CR OUTIO RD 1 00 O MAUDE AVE GERNEIL CT 1 100 31 29 401 2243 1 1 344 JERRIES TO 30 END 1032 170 0 6705 22347 5 17 6 10 12457 NOTES 1998/99 STREET MAINTENANCE PAVEMENT MANAGEMENT PROGRAMS TYPE: LEGEND: LIGHT OVERLAY (1 1/2" AC) 1 HEAVY OVERLAY (2' AC): 2 SLURRY SEAL: 3 D DELETE, A ADD, 3->1 UPGRADE SLURRY TO LIGHT OVERLAY, RFSS REPAIR FAILED STREET SECTION STREET NAME TYPE LENGTH WIDTH AREA 1 1/2" AC 2" AC AC LEVELING WEDGE RFSS ADJUST ADJUST ADJUST ADJUST PAVE. NOTES OVERLAY OVERLAY COURSE CUT VALVES MON. STORM MH SAN MH FABRIC FROM< >T0 (FT) (FT) (SY) (TON) (TON) (TON) (LF) (SF) (EA) (EA) (EA) (EA) (SY) SHADOW OAKS WY SARATOGA TO SARATOGA VICKERY AVE LOMITA TO CODY CODY LN HIGHWAY 9 TO END VICKERY PL VICKERY TO END BUTANO TER VICKERY TO END PEACH HILL RD PIEDMONT TO #15800 WOODBANK WY AMBLESIDE TO TO END WOODBANK WY AMBLESIDE TO QUITO SOBEY RD MARSHALL LN SCHOOL. 2, 2032, 41, 2, 310, 27, 1041 1565 33 646 2880 7 4 7 5738 2 500 27 169 1350 3 1 2 1 1500 2, 375, 27, 127 105 38 2, 275, 27, 93 2, 2510, 17, 2, 600, 21 2, 400, 28, 533 140 1704 13500 2 12 6 4 9257 814 577 1 1 930 2 1 825 1350 2619 9 1 4 4741 2 210 21 55 450 1240 2 1 1 1 490 53 158 1400 210 1400 125 8" AC SECTION ELVA AVE 1085 20 350 2260 770 1 1 3 2411 SPEED HUMPS: 3 4TH TO MICHAELS TOTAL 0 0 3632 0 12785 18339 17 26 13 22 27292 8 0 u 4 W a 6 y j 5- 8 8 A 8 3 6 A 8 3 1 88 88 8 8 a 8 8 8 A 8 p 8 8 0 LL 8 8 8 8 8 8 N 8 8 8 a 8 8 U LL 8 LE 8 8 8 8 8 a 8 8 88 N 8 8 8 8 8 3 li 8 I�IJI�I §Ht 16 16 16 It. 1 ILLIL.N It. 15 N 5 0 H 8 3 8 3 G 88 8 8 8 8 8 8 8 4 a 8 8 8 a 8 2 a 8 ti U 8 8 8 8 8 8 8 a 8 8 q a LL 1 8 tlf 8 8 a 8 a 5) U 8 o• 8 8 8 2 8 8 8 8 8 8 8 8 a 8 8 a 8 8 a 8 8 a 8 8 8 8 N 8 8 a 8 8 8 3 8 3 8 8 2 N 8 8 8 8 8 a 8 x a 8 a 8 8 IV a q 9 8 8 8 8 8 8 8 8 cE N N N N E N U U U U U U 8 Q 8 8 8 8 e 8 8 N 8 8 8 8 8 N 5 8 8 8 1 8 8 8 8 8 M 8 8 8 8 8 8 8 8 I 8 8 8 8 8 8 8 8 8 8 8 3 8 8 a 8 8 o N 8 O 8 8 3 N ry 8 8 8 8 a 8 8 N g 8 8 3 g 8 O 8 8 Q 8 1 8 8 8 8 8 S 8 R 8 8 8 e 8 a 8 8 8 Q 8 8 8 8 p 8 8 88 8 8 8 8 a e 8 a g 8 8 8 a 8 8 8 8 8 8 8 88 f 8 8 e 8 8 It' It% It' 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 88 8 8 8 88 tt 8 8 g 8 8 x 8 8 8 8 a N fV 0'1 V b r r r 4 r 6 fV N lV 2 2 2 8 2 2 g 2 8 Pf Ol A IT Itll M I 1 Y I I N I I I 1 1 1 1 1 W 1 1 1 m V m N I I 1 N 1 I I r W I M N I 1 1i I C C Zz Z z z P z z z Z Z Z z z z z z Z a C Gl y 4 y j Cpm m -i -1 Z -i -1 yyy 4 A 4 yyy y 4 A ,yy� yy ,y 1 N C L T D m m O y A O T YI T '�I T T y O T T T T T T T T m O T T A A UUU p J� O O ff l) O O n O O y o Z, 4 n y 2 -i J y p A A A F 9 A pZ n y 1 O y S N y Iy� 9 a r 11 V 9 9 T 'O 9 y I R r O O A 8 ti !n In (n N N In fn fn Z L O O 10 10 O O O N A C O O O O O O O O O G O O N m m n m 2 m 8 P 8 8 O 8 8 8 8 8 8 8 8 O 8 8 r 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 A 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 9 8 8 PI d PI d PI PI 8 A 8 8 8 P 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 A 8 8 8 O 8 A 8 8 8 8 8 8 8 gl qn 8 8 8 8 8 8 8 8 8 8 8 A 8 m 8 8 8 y 8 8 8 8 8 N 8 8 8 8 9 8 8 8 8 8 8 8 8 8 0 8 8 N m N 8 8 8 9 8 8 8 8 8 8 8 8 y N 8 8 8 8 8 8 8 8 8 8 8 8 1 8 a 8 8 8 8 8 8 8 8 8 8 8 g 8 8 8 8 �I �I TI gI gI Nl S 8 8 8 8 1- 8 A 8 tl 8 a 8 8 8 8 8 8 73 8 8 8 O 8 8 a 8 8 8 8 8 8 A 8 4 r 8 8 8 8 8 5 8 H A m H A m CITY OF SARATOGA SANTA CLARA COUNTY, CALIFORNIA CONTRACT FOR PUBLIC WORKS CONSTRUCTION 1998 PAVEMENT MANAGEMENT PROGRAM THIS CONTRACT, made this 2nd day of September, 1998, by and between the City of Saratoga, a Municipal Corporation, in Santa Clara County, California, hereinafter called the City, and C.F. Archibald Paving, Inc. hereinafter called the Contractor. WITNESSETH: WHEREAS,the City has caused to be prepared in the manner prescribed by law, plans, specifications and other contract documents, for the work herein described and shown and has approved and adopted these contract documents, specifications and plans and has caused to be published in the manner and for the time required by law, a Notice Inviting Sealed Bids for doing the work in accordance with the terms of this Contract,.and WHEREAS, the Contractor in response to said Notice has submitted to the City a sealed bid proposal accompanied by a bid guaranty in an amount not less than ten percent (10 of the amount bid for the construction of all of the proposed work in accordance with the terms of this Contract, and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the bids submitted and as a result has determined and declared the Contractor to be the lowest responsible bidder and has duly awarded to the Contractor a contract for all of the work and for the sum or sums named in the bid proposal and in this Contract. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: ARTICLE I. WORK TO BE DONE: That the Contractor shall provide all necessary labor, machinery, tools, apparatus and other means of construction; shall furnish all materials, superintendence and overhead expenses of whatever nature necessary to construct all of the improvements for the City of Saratoga in conformity with the plans, specifications and other contract documents and according to such instructions as may be given by the Saratoga Director of Public Works or his authorized agent. 20 ARTICLE II. CONTRACT PRICES Except as provided in Section IV B of the Specifications "Changes and Extra Work the City shall pay the Contractor according to the prices stated in the bid proposal submitted by the Contractor, which shall include all applicable taxes, for complete performance of the work. The Contractor hereby agrees to accept such payment as full compensation for all materials and appliances necessary to complete the work; for all loss or damage arising from the work or from action of the elements, or from any unforeseen obstruction or difficulties which may be encountered in the prosecution of the work; incurred in and in consequence of the suspension or discontinuance of the work; as hereby specified; for all liabili- ties and other insurance; for all fees or royalties or other ex- penses on account of any patent or patents; for all overhead and other expenses incident to the work and expected profits; and for well and faithfully performing and completing the work within the time frame specified in the Notice to Proceed, all according to the contract plans and specifications, the details and instructions, and the requirements of the City. ARTICLE III. PARTS OF THE CONTRACT: That the complete contract document 1. Notice Inviting Sealed Bids 2. Bid Proposal 3. Bidder's Bond or Bid Guaranty 4. Contract for Public Works Construction 5. Hold Harmless Clause_ In case of any conflict between this the contract, this Contract shall be 21 consists of the following: 6. Performance Bond 7. Labor and Material Bond 8. Plans 9. Specifications 10. Insurance Certificates 11. Prevailing Wage Rate Contract and any other part of binding. IN WITNESS WHEREOF, the City has caused its corporate name to be hereunto subscribed and its corporate seal to be hereunto affixed by its City Manager and its City Clerk thereunto duly authorized and the Contractor has executed these presents the day and year hereinabove written. AWARDED BY CITY COUNCIL: CITY OF SARATOGA: Date September 2, 1998 ATTEST: CONTRACTOR: City Clerk The foregoing Contract is By approved as to form this day of Title 19 City Attorney "Funds verified License No. Tax ID or SSN Finance Office Date 22 Contract No. EXECUTIVE SUMMARY NO. MEETING DATE: September 2, 1998 J ORIGINATING DEPT. City Clerk d SUBJECT: Notice of Need to Amend Conflict of Interest Codes Saratoga Parking Authority; Saratoga Public Financing Authority; City of Saratoga Recommended Motion: Direct staff to prepare recommended changes in the City of Saratoga Conflict of Interest Code for the September 16 Council meeting. Report Summary: The Political Reform Act requires that all Conflict of Interest Codes be reviewed biennially to determine whether they must be amended. The City Council is responsible for codes adopted by the City of Saratoga as well as the Saratoga Parking Authority and the Saratoga Public Financing Authority (the two bodies established in connection with financing the Leonard Road Assessment District Project and the refinancing of debt issued in connection with Village Parking District #3). Changes in codes may be required for two reasons: organizational changes or changes in State law. The codes of the two authorities need no amendments for either reason. Therefore, staff recommends no changes in these two codes. However, there have been several organizational and staffing changes in the City administration which will require amendments to the City of Saratoga Conflict of Interest Code. f., The law requires that the recommended changes be forwarded to the Council for approval within 90 days of this Notice of Need to Amend. In order to complete this process while the current City Clerk is still in office, the changes will be prepared for the agenda of September 16. Fiscal Impacts: None. SARATOGA CITY COUNCIL AGENDA ITEM 5 CITY MGR. Follow Up Actions: Staff will place City of Saratoga Conflict of Interest Code changes on the September 16 agenda. Attachments: None. Date: To: From: RE: MEMORANDUM August 20, 1998 City Council Irene Jacobs, City Manager's Offic Temporary use of City van for shuttle program Please call me if I can answer any questions that you might have (868- 1215). As an extension to the City's K -12 Trip Reduction Program, ALTRANS has scheduled to begin a shuttle program for a limited number of students at Blue Hills Elementary, Argonaut Elementary and Redwood Middle School beginning this September. Through a PVEA -CA Energy Commission Grant, ALTRANS has been able to purchase two new Compressed Natural Gas (CNG) vehicles for use during this program. Unfortunately, these new vehicles will not become available until December. ALTRANS currently has a twelve passenger van but, this will not be sufficient to transport the number of children that have signed up for the program. Therefore, ALTRANS has requested to use the City's CNG van for the shuttle program from September 8, through November 25,1998: ALTRANS will be operating the van from 6:30 a.m. to 8:30 a.m. and from 2:30 p.m. to 4:30 p.m. Monday through Friday. The shuttle program will transport eighteen children in the morning and twenty -seven children in the afternoon. During the listed dates of use, ALTRANS will be responsible for insurance, fuel and cleaning costs. In addition, since ALTRANS employees will be operating this city vehicle, we have asked that they name the City as an additional insured on their current policy in order to transfer any risk associated with lawsuits in case of injuries. The City has also requested that ALTRANS agree to and sign a "Hold Harmless" agreement that our City Attorney has prepared and that I have attached for your reference. I have briefed both the City Attorney and ABAG, our insurance administrators, to this proposal and they are comfortable with the arrangements. This item will be placed on Consent Calendar for the September 2,1998 Regular Meeting in order to allow Council the opportunity to discuss this issue if there are any concerns. AUG -20 -98 THU 16:23 MEYERS,NAVE,RIBACK &S1LV. FAX NO, 510 351 4481 INDEMNITY AND IIOLD HARMLESS AGREEMENT. ANi7 RELEASE, BY ALTRANS iN FAVOR OF THE CITY OF SARATOGA In consideration of the granting of permission by the City of Saratoga (hereafter "City to ALTRANS (Alternative Transportation Solutions) .(hereafter "Permittee to take temporary custodv and control of City's 1995 Dodge 12 passenger van for the purpose of operating the van from 6:30 a.m. to S:30 a.m. and from 2:30 p.m. to 4:30 p.m. Monday through Friday starting September 5 through November 24, 1995, in furtherance of a shuttle program for three schools in Saratoga, shuttling 18 children in the morning and 27 children in the afternoon, Pennittee agrees to indemnify and defend City and its officers and employees against, and to hold them harmless from, any and all claims, loss, liability and damages in any way arising from Perrnittcc's conducting said activity, whether based on negligent fault or other fault or on absence of fault, and including any claim, loss, or damage of Perrnittee or its employees. Perrnittee further agrees to indemnify and reimburse City for damage in any way caused City and for damage in any %vav caused to the aforedescribed equipment, by employees of Perrnittee while participating in said activity. Perrnittee hereby releases City and its officers and employees from any and all liability to Perrnittee in any way arising from City's above described equipment., or City's grant of permission to take control and transport said equipment as described herein, whether based on negligent fault or other fault or on absence of fault, and P. 02/03 AUG -20 -98 THU 16:24 MEYERS,NAVE,RIBACK &SILV, FAX NO. 510 351 4481 P.03/03 hereby waives any and all rights and benefits Pcrmiucc )night have under Section 1542 of the California Civil Code. Permittee agrees to place the City of Saratoga as an additional insured on Permittee's auto liability policy and Lo provide a certificate of insurance to City, evidencing such coverage prior to first using the Citv van. Perrnittee shall provide City the names of those employees of Peimiuec who will be operating thr van, and evidence of said employees having a current valid California drivers license authorizing said employees to drive the van and conduct this activity. Permit tee shall be responsible for insurance. fuel, driving and cleaning costs during the period of this activity. Perntittee estimates driving van no more than approximately 25 miles pc*. day. City of Saratoga, a municipal ALTRANS, Pennittee Corporation bv: City Manager 1:\ W!' 1) MNRSW\2i'tu)t\AGREE'A1 s.N R By: MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, August 5, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting qA Special Meeting for the Purpose of Closed Sessions Administration Conference Room 6:30 p.m. Pursuantito Government Code 54957: PUBLIC EMPLOYEE APPOINTMENT Title: Finance Director and pursuant to Government Code 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Larry I. Perlin Employee organization: Saratoga Employees Association; Saratoga Management Organization Special Meeting for the Purpose of Library Commission Interviews: 6:45 Bethel; 6:55 Gipstein; 7:05 Lynch (cancelled) Mayor's Report on Closed Session No report. 7:30 Pledge of Allegiance Led by Councilmember Bogosian. 1. ROLL CALL Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe were present. Also present were City Manager Perlin, Assistant City Attorney Faubion, Community Development Director Walgren, and City Clerk Cory. 2. CEREMONIAL ITEMS A. Resolution appointing Donald Korn to Hakone Foundation Board of Trustees MORAN /BOGOSIAN MOVED TO ADOPT RESOLUTION 98 -26. Passed 5 -0. B. Administration of Oath of Office to Mr. Korn Mr. Korn took the oath of office. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on July 31. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS Tom Pochari rose to object to being fined for traffic violations while bicycle riding and to alleged harassment by Sheriff's deputies. Councilmember Bogosian noted that the traffic fines are set by legislature and are now about $100 higher than previously. Mayor Wolfe brought up a letter received from Marcia Fariss objecting to his pursuing the establishment of a Blue Ribbon Panel on City finances. He asked if any Councilmember wished to read it aloud. Councilmember Bogosian said that it should simply be noted that the letter was sent. Mayor Wolfe stated that his advocacy of the panel was a matter of City Council Minutes 2 August 5, 1998 responding to his obligation as an elected official to speak out. He felt the letter showed a misunderstanding of the democratic process. B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS 1) Letter from Christina Gulrich concerning various code enforcement issues Councilmember Jacobs felt the staff response to Ms. Gulrich was adequate. He then brought up a letter from Roger Wong which was very complimentary to City Manager Perlin. He felt Mr. Perlin was doing a good job as City Manager. Councilmember Bogosian then commented on a letter from Phyllis Garrity asking that the Community Meeting Room in the Community Library not be used for book storage. 5. CONSENT CALENDAR A. Previously- Discussed Items 1) Resolution confirming Previous Decision on Neogy Appeal MORAN /BOGOSIAN MOVED TO ADOPT RESOLUTION 98 -27. passed 5 -0. B. New Items Councilmember Moran requested the removal of Item 5.B.2. JACOBS /MORAN MOVED TO APPROVE CONSENT CALENDAR B EXCEPT FOR ITEM 5.B.2. Passed 5 -0. 1) Planning Commission Actions, 7/22 Note and file. 2) Appointment of Jim Stallman as City Representative to CMA Bicycle Advisory Committee Councilmember Moran expressed appreciation for Mr. Stallman's continuing involvement in bicycle issues. MORAN /BOGOSIAN MOVED TO APPROVE THE APPOINTMENT OF JIM STALLMAN TO THE CMA BICYCLE ADVISORY COMMITTEE. Passed 5 -0. 3) Memo Authorizing Publicity for Upcoming Hearings No meeting August 19. 4) Village Valet Parking Ordinance 71 -176 (second reading and adoption) and Resolution 98 -21.1 setting Fee 5) Resolution MV -160.1 designating the Intersection of Aloha Ave. and Komina Ave. as a 3 -Way Stop Intersection 6) Approval of Check Register 7) Approval of Animal Licensing Agreement between Humane Society and Other Jurisdictions 8) Final Acceptance and Notice of Completion for Hakone Gardens Restrooms, CIP No. 9704 9) Final Map Approval for Tr. 7424, 3 lots at Peach Hill Road (Owner, Dimanto /Ablamis)(SD88- 005.01) and authorization for Mayor to execute Subdivision Improvement Agreement 10) Final Map Approval for Tr. 8561, 2 lots at Madrone Hill Road (Owner, Dimanto /Ablamis)(SD88- 005.02) and authorization for Mayor to execute Subdivision Improvement Agreement City Council Minutes C. CLAIMS AGAINST THE CITY 3 August 5, 1998 11) Approval of Amendment to Weed Abatement Agreement with County of Banta Clara 1) Claim of Haghshenas concerning damage caused by falling tree City Manager Perlin explained the staff recommendation to reject the claim. BOGOSIAN /MORAN MOVED TO REJECT CLAIM. Passed 5 -0. 6. PUBLIC HEARINGS A. Public Hearing on Proposed Formation of Underground Utility District Number 8 (Saratoga Avenue between Fruitvale Avenue and Baroni Court) (continued from June 3) JACOBS /SHAW MOVED TO CONTINUE THE PUBLIC HEARING TO SEPTEMBER 2. Passed 5 -0. B. Landscaping and Lighting District LLA -1 1) Public Hearing on Proposed Assessments for FY 98 -99 (continued from July 15) City Manager Perlin explained the history of the efforts to continue the assessment district, noting that the landscape maintenance contract following this item on the agenda was for work in the district. He reported the votes as follows: ZONE C. BALLOTS NUMBER OF ACTUAL VOTES UNDELIVERED POTENTIAL VOTES SUPPORT OPPOSE OR UNSIGNED 27 31 6 7 2 28 (first 16 3 4 0 mailing) 28 (second 16 7 +1 =8 1 +2 =3 0 mailing) 29 60 29 7 5 30 1 0 1 0 *Ballot from previous mailing; not superseded, so included in final count. City Manager Perlin noted that the district was not approved in Zones 27 and 30. The public hearing was opened at 8:04 p.m. No one appearing to speak, it was closed at 8:05 p.m. MORAN /SHAW MOVED TO APPROVE STAFF RECOMMENDATION AND ADOPT RESOLUTION 98 -05.4 WITH THE ADDITION OF ZONES 27 AND 30 IN THE BLANK SPACES. Passed 5 -0. 2) Declaration of lowest responsible Bidder and Award of Maintenance Contract to Diablo Landscape Management SHAW /MORAN MOVED TO DECLARE DIABLO LANDSCAPE MANAGEMENT THE LOWEST RESPONSIBLE BIDDER. Passed 5 -0. SHAW /MORAN MOVED TO AWARD CONTRACT TO DIABLO LANDSCAPE MANAGEMENT IN THE AMOUNT OF $4,090 PER MONTH. Passed 5 -0. Zoning Ordinance Amendments (first reading and introduction) Proposed amendments include revisions to City Council Minutes E 4 August 5, 1998 the Building FloorAra and Average Site Slope definitions, the Building Flooz` Area Reduction requirements, the Administrative Design Review and Accessory Structure Review process, and the Sign Ordinance. New regulations would include a restriction on the number of wood burning fireplaces allowed and the creation of a creek protection setback for new construction. In addition, amendments are being proposed to the Lot Impervious Coverage requirements to match the language of the Measure G initiative. The proposed amendments have been determined to be categorically exempt from the requirements of the California Environmental Quality Act. City Manager Perlin brought up a letter from Peninsula -West Valley Association of Realtors requesting continuation of this item until after Labor Day to allow them to study it further. Community Development Director Walgren reviewed the staff report. The public hearing was opened at 8:28 p.m. Jim Guthrie spoke representing the Bay Area Air Quality Management District. He favored the restriction on wood burning fireplaces and requested that the proposed ordinance not be relaxed to allow EPA certified stoves. Shannon Elam spoke representing Peninsula -West Valley Association of Realtors. She expressed concern about the elimination of the exception regarding floor area reduction in certain zones because it would restrict the right to petition for redress. No one further appearing to speak, the public hearing was closed at 8:31 p.m. MORAN /BOGOSIAN MOVED TO INTRODUCE THE TEN ORDINANCES BY TITLE ONLY, WAIVING FURTHER READING, AND TO SCHEDULE THE ORDINANCES FOR SECOND READING ON SEPTEMBER 16. Passed 5 -0. D. Weed Abatement Resolution Confirming Report and Assessment of Weed Abatement Charges City Manager Perlin reviewed the staff report. The public hearing was opened at 8:35 p.m. No one appearing to speak, it was closed at 8:35. MORAN /SHAW MOVED TO ADOPT RESOLUTION 98 -28. Passed 5 -0. Appeal of denial of request for modification of Design Review and Use Permit approval to redevelop and expand the Argonaut Shopping Center by adding approximately 10,000 sq. ft. to the existing Safeway Supermarket, renovating the existing Center buildings and constructing two new free- standing buildings. The modification request is to allow the free standing building approved for Pad B at the southeast corner of Saratoga Sunnyvale Road and Blauer Drive to be separated from the overall project approval so that they may proceed with construction of that building independent of the overall project. The conditions of approval required that construction of the free- standing buildings occur simultaneously with the renovation of the Center, in order to ensure that the renovation did occur. Applicant /appellant, Saratoga Courtyards, LLC (DR96 -056.1 and UP96- 016.1) (APN393 -01 -024, 025, 026, 027, 028 i 393- 02 -003) City Manager Perlin noted that a letter had been received from Richard and Arlene Noodleman opposing the appeal. Community Development Director Walgren reviewed the staff report. The public hearing was opened at 8:41 p.m. 3 City Council Minutes 5 August 5, 1998 Anthony Morici spoke as the applicant /appellant. He felt he should not be held hostage due to failure of the main center to perform. Since the properties are under separate ownership, he felt that refusing to issue his building permit would not force the main center to proceed. He said the architecture would be the same as the main center. He saw no written condition which would prevent him from starting his project on Pad B independently. Chris Hawkes, Blauer Dr., felt the sale of Pad B may have been an attempt to evade restrictions and should not be encouraged. She opposed allowing Pad B to go forward independently, as did Denise Levy, Regan Lane, who feared that a store such as a Blockbuster Video might go on the pad. Mr. Morici stated he was not trying to circumvent anything. He believed his proposed building was too small for a tenant such as Blockbuster Video, and he had a signed lease for an office use. No one further appearing to speak, the public hearing was closed at 9:03 p.m. Councilmember Jacobs recalled that he had brought the project up for Council review when it had been approved previously. Although he had objected to the design, it had been approved. He believed the approval was for one project, and it should be built that way. Mr. Morici's letter concerning the architecture is not legally enforceable, he said. Mayor Wolfe said Mr. Morici's project should be allowed to proceed, which he felt would actually be a benefit to the neighbors. Councilmember Shaw said the Planning Commission had considered the project as a whole, and it should remain the same now. Councilmember Bogosian felt the approval was for an integral development, and the property owner knew it. He felt the Council was under no obligation to split the project. Councilmember Moran also believed Pad B was integral to the total project. She did not wish to modify the previous approval. JACOBS /BOGOSIAN MOVED TO UPHOLD THE PLANNING COMMISSION DECISION AND DENY THE APPEAL. Passed 4 -1 (Wolfe opposed). City Manager Perlin noted that the resolution formalizing the Council's decision would be on the September 2 agenda. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications Concerning Mr. Pochari's oral communication, Councilmember Moran asked that staff provide the Council with any further information that came to light. City Manager Perlin stated that the Public Safety Commission would review the issue, and Captain Wilson has assigned a deputy to investigate it. Councilmember Moran wished to hear from the Commission after their review so that the safety of the intersection at Fruitvale and Saratoga could be re- examined. Mayor Wolfe noted that he had seen bicycles fly through the stop sign and had seen one being cited. Councilmember Bogosian reported that in traffic violator school the concept of sharing the road with all types of conveyances is important; similarly, all share the same Vehicle Code regulations. 7. OLD BUSINESS None. 8. NEW BUSINESS City Manager Perlin requested that an item concerning Quarry Creek City Council Minutes wetlands mitigation be added to the agenda. JACOBS /MORAN MOVED TO PLACE QUARRY CREEK WETLANDS MITIGATION ON THE AGENDA. Passed 5 -0. Councilmember Moran asked whether there might be a better deal available. City Manager Perlin said there was not. The Quarry Creek Trust Fund contains about $35,000 to $37,000, most of which would be used for this project. Councilmember Bogosian felt the proposal was reasonable and asked if the feral cats had been removed from the wetlands area. City Manager Perlin reported that West Valley College had made an extensive effort and had successfully removed or relocated the cats. MORAN /JACOBS MOVED TO APPROVE THE ISSUANCE OF THE CONSTRUCTION CONTRACT WITH STEVENS CREEK QUARRY NOT TO EXCEED $30,750, TO BE PAID FROM THE QUARRY CREEK TRUST FUND. Passed 5 -0. 9. ROUTINE MATTERS A. Approval of Minutes 7/15; 7/21 SHAW /MORAN MOVED TO APPROVE MINUTES OF JULY 15. Passed 5 -0. JACOBS /SHAW MOVED TO APPROVE MINUTES OF JULY 21. Passed 4 -0 -1 (Bogosian abstaining because he had been absent). 10. CITY COUNCIL ITEMS A. Agenda items for future adjourned meetings: 1) August 11 Joint Meeting with Sheriff and Public Safety Commission Report on Sheriff's Activities for FY 1997 -98 Preview of Sheriff's Activities for FY 1998 -99 Ordinance on Sleeping in Vehicles Public Safety Commission Work Plan Adult Business Ordinance Supplementary Code Enforcement Staffing through COPS funding Staffing for Public Safety Commission LOU and MOU Amendments 2) October 27 6 August 5, 1998 Quarterly Review of Projects and Programs Joint Meeting with Saratoga Union School District Councilmember Moran suggested that the last Library Commission interview be added to the August 11 agenda. Councilmember Shaw requested both oral and written reports for quarterly meetings. B. Other Mayor Wolfe commented that most other cities do not have as many adjourned meetings as Saratoga. He felt their number should be reduced. Councilmember Bogosian agreed with Mayor Wolfe. He felt the Council should consider a maximum of three meetings per month. Mayor Wolfe reported that he would meet the next day with Pacific Bell on area code realignment. Councilmember Moran encouraged him to take a strong message to Pacific Bell that Saratoga should have no more than one area code. City Council Minutes 7 August 5, 1998 11. CITY MANAGER'S REPORT Saratoga- Sunnvvale Road Work: Caltrans is working on this; it may be a precursor to rehabilitation project. Recreation Department: Information on various trips, camps, and events. State Budget: Tentative agreement on the State budget; Vehicle License Fee Update. 12. ADJOURNMENT At 9:45 p.m. the meeting was adjourned in memory of George Korbay, co- chair of the Highway 85 Noise Abatement Committee, to 7:00 p.m. on Tuesday, August 11, at the Adult Care Center, 19655 Allendale Avenue. Respectfully submitted, Grace E. Cory City Clerk 1. Roll Call MINUTES SARATOGA CITY COUNCIL TIME: Tuesday, August 11, 1998 6:30 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting /Joint Meeting with Sheriff and Public Safety Commission Special Meeting for the Purpose of Closed Session Administration Conference Room Pursuant to Gov. Code 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Agency negotiator: Larry I. Perlin Employee organization: Saratoga Employees Association; Saratoga Management Organization and Pursuant to Gov. Code 54957: PUBLIC EMPLOYEE DISCIPLINE\ DISMISSAL\ RELEASE Mayor's Report on Closed Session No actions taken. The meeting was called to order at 7:35 p.m. Councilmembers Jacobs, Moran, Shaw and Mayor Wolfe were present; Councilmember Bogosian was absent. Also present were City Manager Perlin, Community Development Director Walgren, Deputy City Attorney Faubion, City Clerk Cory, and Administrative Analysts Irene Jacobs and Jennie Loft. 2. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on August 7. The notice of adj,wnment from the August 5 Council meeting was properly posted on August 6. 3. Oral Communications from the Public on Non- Agendised Items None. 4. Joint Meeting with Sheriff and Public Safety Commission Public Safety Commissioners present were Andreson, Biester, Dippel, Lemmon and Chair Hexamer. Representing the Sheriff's Office were Captain Wilson and Lt. Colla. A. Report on Sheriff's Activities for FY 1997 -98 A (a) Captain Wilson distributed a budget review report for 1997 -98 and answered Councilmembers' questions. Councilmember Shaw stated that there has been a rash of burglaries in a certain area of Saratoga and asked how to notify residents. Captain Wilson said that using the Internet could become feasible. encouraged residents to close their garage doors. B. Preview of Sheriff's Activities for FY 1998 -99 Captain Wilson noted the reduction in the Community Services Officer staff due to the resignation of the Sheriff's Technician. He recommended adding video cameras to all patrol cars using Citizens Option for Public Safety funding. He estimated it would require about $5000 for each of the seven cars. Councilmembers expressed concerns about using COPS funds for supplies rather than services. C. Ordinance on Sleeping in Vehicles City Manager Perlin reported that complaints had been received concerning people using the streets or parking lots to camp. The proposed ordinance is aimed at these transients rather than at guests of Saratoga residents. D. Public Safety Commission Work Plan Chair Hexamer reviewed various activities of the Commission, including City Council Minutes 2 the Public Safety picnic, concerns on Sobey Road near and City Code review. August 11, 1998 the Class A roofing ordinance, traffic Marshall Lane School, the ALTRANS program, Commissioner Dippel reported in detail on the Marshall lane School traffic problems and the proposed solutions, including paving the shoulder of Sobey Road and installing signs. City Manager Perlin estimated the cost of the Sobey Road paving at $5- 7,000, which might be included in the Pavement Management Program. In addition, signs and striping would be needed, he said. E. Adult Business Ordinance Community Development Director Walgren reviewed the ordinance. City Manager Perlin commented that the Public Safety Commission should make recommendations on the ordinance before the Council considered it. F. Supplementary Code Enforcement Staffing through COPS funding City Manager Perlin stated he would like the staff member to be hired as a City employee rather than a Sheriff's Office employee. Captain Wilson felt that, if the COPS money were used for hiring staff, it would be best for the person to work for the Sheriff to avoid the issue of "supplanting," among other reasons. He pointed out that in any case the COPS funding decisions would be reviewed by the County committee. He answered further questions from Councilmembers. Chair Hexamer said the Commission favored continuing using the COPS money for Code Enforcement personnel working directly for the City. Mayor Wolfe asked whether there were enough funds to both hire staff and pay for the videocameras. Councilmember Shaw believed the figures showed there would be enough funds to do both. Councilmember Moran preferred to use the money for personnel, and perhaps phase in the videocameras over time. G. Staffing for Public Safety Commission Mayor Wolfe acknowledged the departure of Jennie Loft, who had served well as staff to the Public Safety Commission and enabled them to accomplish a great deal. City Manager Perlin noted that the Commission would not meet in September, and the new staff person should be available in October. Chair Hexamer then brought up the issue of vehicles driving in bicycle lanes. He suggested that signs indicating a fine for this serious violation might be in order and said the Commission would have a recommendation on the matter. 5. Purchase of Flail Mower Attachment City Manager Perlin reviewed the staff report. Councilmembers asked various questions about the financial justification for purchasing the flail mower and the possibility of leasing the equipment, sharing the purchase with another jurisdiction, or continuing the current mowing contract. City Manager Perlin explained that staff members could operate the flail mower with no appreciable decline in their other work. Purchasing the mower rather than contracting the work out would thus save money over the long run, he said. Councilmembers requested that staff explore other options as mentioned above. City Council Minutes Councilmember Shaw noted that purchasing the equipment could work financially considering depreciation. 6. Status of Library Commission Recruitment Mayor Wolfe directed staff to re- advertise the vacancies, thank the applicants and ask for their patience with the process. 7. Self Evaluation of Previous Meeting August 5 No comments 8. Agency Assignment Reports Moran possible ordinance changes concerning septic abandonment and backflow inhibitors. City Manager Perlin replied that the City Attorney was working on the ordinances and would schedule them for the Council agenda. Shaw the Hakone Foundation voted on a new set of rates which will soon appear in the Council agenda. Jacobs received a letter from Kevin Skelly of Saratoga High School about closed campus issues; Principal Skelly does not plan to close the campus for juniors and seniors. Wolfe a citizen watching the last Council meeting had called him to state that most bicyclists pedal safely; Mayor Wolfe asked her to do a spot about bicycle safety and motor vehicle and pedestrian safety. 9. Other Moran Brought up letter from the Saratoga Area Senior Coordinating Council asking for their allocation in a lump sum; she favored this. City Manager Perlin preferred to distribute the funds quarterly as had been done previously with Community Development Block Grant distributions. He explained that summer months are low revenue months, and it would assist the cash flow to make a quarterly distribution. Administrative Analyst Jacobs commented that the previous CDBG distributions had been made quarterly because the CDBG reimbursements were made quarterly. Mayor Wolfe reported on the meeting, saying that Saratoga is at the junction of several electronic exchange stations. It is difficult to retain one area code for Saratoga, but one way of doing it would be by an "overlay." The overlay would retain one area code for Saratoga, but phone numbers would be ten digits, even for calls within Saratoga. Mayor Wolfe hoped to join with other cities to convince the Governor to delay implementation of the split area code proposal so that the overlay proposal could be considered. City Manager Perlin reported that he expected to be on leave during the week of August 17. 10. Adjournment The meeting was adjourned at 9:10 p.m. Respectfully submitted, Grace E. Cory City Clerk 3 August 11, 1998 A. Report from Mayor on 408 Area Code Meeting