Loading...
HomeMy WebLinkAbout07-01-1998 City Council packet5 Public Hearings wil promptly at 8:00, when the Council will move from whatever item it is considering at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the lobby. Mayor's Report on Closed Session. ROLL CALL CEREMONIAL ITEMS D. AGENDA SARATOGA CITY COUNCIL TIME: Wednesday, July 1, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Administration Conference Room 6:30 p.m. Special meeting for the purpose of: Planning Commission Interviews 6:30 Rusin; 6:40 Page; 6:50 Andres 7:10 p.m. Closed session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE APPOINTMENT Title: Public Works Director Civic Theater c 7:30 Pledge of Allegiance 1`3 A. Budget Award Prese4 tatd B. Resolution comme ding Jack Commission 4 REPORT OF CITY CLERK ON POSTING OF AGENDA Grantham for Service on�Library C. Resolution appointing Members of Board of Trustees of Hakone Foundation J sv� 5 -D Administration of Oath of Office to the Above Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 26. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC !'S City Council Agenda 2 July 1, 1998 A. ORAL COMMUNICATIONS 14. ,04- B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. di: C) 5. CONSENT CALENDAR These items will be acted upon in one motion for each section unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. However, items in Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which the hearing was closed. Those items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. A. Previously Discussed Items go 1) Resolution denying Jensen Appeal b B. New Items 61 1) Planning Commission Actions, 6/24 Note and file. 2) Memo Authorizing Publicity for Upcoming Hearings Neogy Appeal 3) Renewal of Household Hazardous Waste Agreement 4) Approval of Check Register t 1511. C. CLAIMS AGAINST THE CITY None. 1' 6. PUBLIC HEARINGS 8:00 pm. 1 Citp Council Agenda OLD BUSINESS None. 3 July 1, 1998 :V0 A. Review of Village Valet Parking Program I 7 B. Landscaping and Lighting District LLA -1: Public Hearing on Proposed Assessments for FY 98 -99 (continued from 6/17) Recommended Action: Continue to July 15. 1ff/ t '7 (1 C. City of Saratoga Budget, 1998 -2000, including Various Personnel Actions (continued from 6/1) Recommended Action: Adopt resolutions. 1) Resolution amending City's Classification Plan 2) Resolution implementing a Reorganization Plan and authorizing permanent positions in City service /r 3) Resolution establishing the FY 98 -99 Appropriations Limit I/ V 4) Resolution establishing a schedule of fees fr/ r 5) Resolution adopting the budget for FY 98 -99 and 99- 00, making appropriations and authorizing carry -overs thereto and expenditures therefrom I 4„,„_42,„±1- /aelf 4 "Y 1x6 6 ,e 2+�°^� a� o 61 C M ^'-4 /ii". Zit c F r o ez.ek,f- elk,,, A. Ozal Communications (continued) and instructions to staff regarding actions on current oral communications 8. NEW BUSINESS 16.51-c° B. Election Issues to be Decided before Nomination Period r U (1. City Council Agenda 4 July 1, 1998 f..$6 ROUTINE MATTERS (Note: City Attorney will be excused at this point if no longer needed.) A. Approval of Minut s 6/17 r 7 4,, D -tr2D.-f -.09 10. CITY COUNCIL ITEMS 1 AS 12. A. Agenda items for next adjourned regular meeting (Note: The purpose of listing the items immediately following is not to discuss or take action on them, but simply to decide whether they are to be placed on the agenda for the meeting of July 7.) Measure G Implementation Policy Mayor's Proposal for Blue Ribbon Panel on City's Financial Future Election Resolution l B. Other 11. CITY MANAGER'S REPORT ADJOURNMENT4to next meeting at 7:00 p.m. on Tuesday, July 7, at Adult Care Center, 19655 Allendale Avenue. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA Title II] April 9, 1998 Mr. Larry Perlin Interim City Manager City of Saratoga 13777 Fruitvale Avenue Saratoga, California 95070 Dear Mr. Perlin: GOVERNMENT FINANCE I4Y OFFICERS ASSOCIATION C ♦K. f 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977 9700 Fax: 312/977 -4806 A panel of independent reviewers has completed its examination of your budget document. We are pleased to inform you that the panel has voted to award your budget document the Distinguished Budget Presentation Award for the current biennium. This award is the highest form of recognition in governmental budget- ing. Its attainment represents a significant achievement by your organization. The Distinguished Budget Presentation Award is valid for two years. To continue your participation in the program, it will be neces- sary to submit your next biennial budget document to GFOA within 90 days of the proposed budget's submission to the legislature or within 90 days of the budget's final adoption. Enclosed is an application form to facilitate a timely submission. This form should be submitted with four copies of your budget accompanied by the appropriate fee. Each program participant is provided with confidential comments and suggestions for possible improvements to the budget document. Your comments are enclosed. We urge you to carefully consider the suggestions offered by our reviewers as you prepare your next budget. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. Enclosed is a Certificate of Recognition for Budget Preparation for: The City Manager's Office /Administrative Services Dept WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429 -2750 Fax: 202/429 -2755 Mr. Larry Perlin April 9, 1998 Page: 2 Your award plaque will be mailed separately and should arrive within six weeks. A camera -ready reproduction of the award will be forwarded to you for inclusion in your next budget. If you do reproduce the camera -ready in your next budget, it should be accompanied by a statement indicating continued compliance with program criteria. The following standardized text should be used: In approximately four weeks, GFOA will mail a congratulatory letter to your designated executive official, accompanied by a press release. The Government Finance Officers Association encourages you to make arrangements for a formal presentation of the award. If you would like the award presented by a member of your state or provincial finance officers association, we can provide the name of a contact person for that group. We appreciate your participation in this program and we sincerely hope that your example will encourage others in their efforts to achieve and maintain excellence in governmental budgeting. If we can be of further assistance, please contact the Technical Services Center. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Saratoga, California for its biennial budget for the biennium beginning July 1, 1997. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of two years only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Enclosure Stephen J. Gauthier, Director Technical Services Center WHEREAS, Jack Grantham served on the Library Commission for over five years, and WHEREAS, Jack participated in a number of important matters concerning the Commission during his service, including investigating the feasibility of Library expansion, and WHEREAS, Jack made many contributions to the operation of the Commission: his probing questions resulted in thorough analysis of situations, he was an excellent record keeper, and his forward- looking style led to the creation of Vision 2020. NOW, THEREFORE, BE IT RESOLVED, that is hereby commended and heartily thanked for his years of service to the City of Saratoga on the Library Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 1st day of July, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk COMMENDING JACK GRANTHAM JACK GRANTHAM Mayor cz RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING MEMBERS OF THE HAKONE FOUNDATION BOARD WHEREAS, the Saratoga City Council, at the request of the President of the Hakone Foundation Board of Trustees, wishes to fill vacancies on that Board. NOW, THEREFORE, BE IT RESOLVED, THAT THE following appointments to the Hakone Foundation Board are made for a term of four years: The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 1st day of July, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk Donna R. Harris Stewart L. Lenox Eva J. Yablonsky Marjory Bunyard (reappointment) Jack Christiansen (reappointment) Cathy Foscato (reappointment) Bruce Parkinson (reappointment) Mayor SENT BY: 6 24 98 16 :02 June 24, 1998 TANDEM COMPUTER- 408 868 1280 1/ 6 TO: BETSY CORY, SARATOGA CITY CLERK, Fax: 868 -1280 FROM: MARJORY BUNYARD NOMINATING COMMITTEE CHAIRMAN HAKONE FOUNDATION BOARD OF DIRECTORS RE: APPOINTMENTS AND RE- APPOINTMENTS AND DEPARTURES BOARD OF DIRECTORS Here are the names of the current Hakone Board members retuming for another 4 -year term: Marjory Bunyard current Membership chairman Jack Christiansen Garden Committee member and.former rep to the downtown business group Cathy Foscato current Secretary to the Board Bruce Parkinson chairman of the Garden Committee New nominees for the Hakone Board voted at our June 22 Board Meeting are: Donna R. Hams long -time community volunteer occupational health nurse Stewart L. Lenox attomey long -time association with Hakone Japan Eva J. Yablonsky attomey with strong interest in publicity and public relations (Resumes accompany these nominations. Harris was recommended by Kay Duffy and Bruce Parkinson. Lenox was recommended by Elaine Salter and the Metcalfs. Yablonsky was recommended by Dan Pulcrano, having worked with her with his publishing activities.) Those Board members who have served the maximum 8 years, and are required to "retire for at least a year from the Board" are: Kay Duffy, past secretary and president Helen Metcalf, chairman of the Cultural Committee and art tour leader Ralph Metcalf, chairman of the Finance Committee and By -laws Committee and chief advocate for the Board taking more responsibility for managing the Gardens. (We celebrated Ralph's 85 birthday at their final Board Meeting on June 22....our new fiscal year starts July 1.) See resumes attached. ±,ff_Isf4 SENT By Objective; Statement Qualifications: Experience: Current Occupation Education: 6 24 -98 16 :02 TANDEM COMPUTER Donna R. Harris 22802 Prospect Road Saratoga, Ca. 95070 408/252 -7473 To utilize my broad background in serving the international volunteer community as it relates to sister city programs. I offer my skills to Hakone Foundation in a time when I perceive great ne for growth and guidance in the organization. 1 have been connected with the Saratoga Sister City program since I met with Roy Swanson to discuss the idea and subsequendy led the first delegation to Muko in 1982 as part of a delegation visiting several Bay Area sister cities in Japan. I have also been involved in the startup of both the Sister City Progarm with Muko and the Hakone Foundation in an advisory capacity. My husband Earl, a faithful volunteer at Hakone, is well known to many of you. He has served the organization for many years. If l can be of service at this time, 1 am willing. I have devoted 36 years as a volunteer in the community of sister city programs. I have worked locally, state wide and nationally My service on the Board of Directores of Sister Cities International, Washington, D.C., provided experiences in many areas of business and leadership in the national and international arena. In addition to my involvement at each level, I have sought to prepare myself professionally to understand the management of community based non profit programs through study with such groups as the predecessor of the Non Profit Development Center in San Jose. Member, President and first Executive Director Sister Cities San Jose1962- present. President, Nor -Cal Chapter, Sister Cities International 1970 -74. State Representative to Sister Cities International 1974 -83 Founder, San Jose Ekaterinburg, Russia Sister City Program 1992 Member, Board of Directors, Sister Cities International, Washington, D. C. 1984-89 Student of Japanese language and culture since 1946 IS Travel to many sisiter cities abroad over the years. Occupational Health Nurse, employeed by El Camino Hospital, on contract to Hewlett Packard, Palo Alto Diploma in nursing and on going education in my field Cetificate in Couselling, UCSC. 2 years. Varous studies in Non Profit Management 1970 -90. 408 868 1280;# 2/ 6 SENT BY: 6 -24 -98 16 :02 ti 8700 VIA COYOTE Marge Bunyard 12625 Miller Avenue Saratoga, CA 95070 STEWART I. LENOX Mr .12ORNEY Re: Hakone Foundation Board of Trustees Dear Ms. Bunyard, TANDEM COMPUTER 408 868 1280;# 3/ 6 TELIi;I•11<INIJ (408) 402x1870 SANTA CM PA, CA 05065 TKI,EFAX (408) '102 -4204 May 7, 1998 Elaine Salter inquired whether I would be interested in becoming a trustee of the Hakone Foundation and I said I would. She then asked me to send a brief resume apropos of that to you for consideration by the nominating committee. I hope this letter will suffice. If not, please let me know what other information you would like. My association with Hakone Garden goes back to 1969 when I visited the garden and met Tanso Ishihara, the gardener. For some inexplicable reason Tanso and I hit it off immediately and became quite good friends, spending considerable time together in the years following until his untimely death in 1980. In that same year, two events occurred which further deepened my involvement with Hakone: 1) I was the general contractor hired by the City of Saratoga to restore and reconfigure the buildings, bridges, pavilions, gates, etc. at Hakone and 2) I was one of the founders (and the founding President) of the Japan Bamboo Society of Saratoga. While I was engaged in the restoration project at Hakone I was also attending law school, graduating from Santa Clara Law School in 1981. I have been practicing law in Santa Cruz ever since. Over the years I have been involved with Japan and Japanese culture in many different ways. I practiced law in Japan, my wife is Japanese and our daughter is currently working in Japan. My wife and I are both teachers and practitioners of the Japanese tea ceremony (Omotesenke) and I have practiced kendo for many years. I have a deep interest and great respect for many aspects of traditional Japanese culture. In closing, let me just say that I have always loved Hakone Garden and consider it one of the great Japanese gardens in the United States. I am especially pleased to see that the Foundation is encouraging the use of the tea rooms to increase the public's awareness of the Japanese tea ceremony and, by extension, Japanese aesthetic and spiritual principles generally. Hakone Garden is a perfect setting for exposing the public to those values and I would SENT BY: 6 -24 -98 16 :03 TANDEM COMPUTER 408 868 1280;4 4/ 6 be pleased to be a part of that process in a place which I especially enjoy and appreciate. Thank you for your consideration. If you should have any questions or comments about any of the above please do not hesitate to call or write at any time. Yours very truly, Stewart I. Lenox SENT BY: 6 -24 -98 16 :03 EARRA,ioni B.A. (PhilOsopby) M.A. (Philosophy) J.D. (Law) SUMMARY OF RESUME of ETEW&RP 1. LEZ Q figaml Chanoyu (lioensed instructor- Omotssenke) xendo (3 wdan) Ceramics TANDEM COMPUTER 408 868 1280;# 5/ 6 University of California, Berkeley 1961 University of Wisconsin, Madison 1969 University of santa Clara 1982 Ptatessiona 1: Attorney (Admitted to Cilifornia Bar, 1982), epcoializing in business, real estate and general oivil litigation, mediation and arbitration General Building Contractor (Licensed in 1977), with special interest in Japanese architscture, construction and rcoonstruotion, especially. tea room architecture SENT BY: EDUCATION: Santa Clara School of Law Candidate, Juris Doctor, 1994 Class Rank: 20 out of 194 (GPA; 335) Honors: Emery Scholarship. Reciplent (Top 20%), 1991 -1992, 19924993 Qum Santa Clara Law reboot Moot Court Competition, 1993 Problem Head, Moot Court Bowl, 1993 -1994 Activities: Secretary, Student Bar Association, 19924993 Vice Justice, Phi.Alphs Delta. 1992.1993 'Mad Representative, Barpusers Bar Review Cowie Harvard University Bachelor of Arts in Biology. June 1966 Clue Standing: Group III Activities: Rcpotter, Harvard Crimson; President, Levered House Music Society EMPLOYMENT: A'ITOItNEY, CIVIL 'LITIGATION R September 1994 Present Iut and ose rac ces apps a wor canoe coverage an civil litigation in the areas of personal injury, product liability, construction defect, public entity defense, and bad faith litigation. Prepares coverage opinions which include analysis of all provisions of baaineu and homeowners policies, including advertising Injury. Manages entire case through discovery, arbitration, settlement and preparation for trial. 1 RZ lesso ASSISTANT Septa:aber- Dacember 1993 lessor c eb Santa •i, U 1 malt emir e MUSS Of OOt S R ASSOCIATE Juns•A et 19 M tie W_ Irian San ose 'R°' eg men arh =MOOS on ,zssnes involving contracts, insurance defense: personal and corporate and agency law. Attended bearings, depositions and trials. LAW CLERK Soletnrola a Sanl ose July- October 1992 in tto areas of employee relations. contracts, bankruptcy, jurisdictional issues, leases and d sales Locomen's. Drafted clierttletters and documents and attended client meetings: 6 -24 -98 16 :03 TANDEM COMPUTER 408 868 12804 6/ 6 EVA J. YABLONSKY 132 Tait Avenue Los Gatos, CA 95030 (408) 3544064 ompetition 4, including maternal substance abuse legislation. _-_I 1.... a Eric W t q� d ..MJ licb. S, to art 1/adversity Muy t 1992 esear K c-1ed recon� statutory o changes and p nisodlegislation rc ardin c ,B S h� abuse reporting. and ��onhazzdling_ PUBLIC RLATIONS EXECUTIVE,,,. Advai Las Ve as ,[uly 1990- August 1 9, 1. n snag ems an pu latioag:pamgiittts fora varioty_of clients, 1noIudin judge county tad councilman.- closely l$ tlou and PACs in r 1obb in g J pa W caun .csion o r edbezuaernears and rg_edia t�eleases. fJ laced y g capacl� i Wrot�'alf coS_for r I 1 ■y1y' r. Qt2vBagB for clients a local and national •las►�l,- l CtYU�/ �4 �j�11� +LY� _J w i M Y.. ?Br Me al IlC�: 'S aR �311y�'2l�6 -Augpa �19 9 react manage �f�g an Widens Watiens campaigns for medtta clienfs inclu g• M -center medics/ 'Santa County's public hospital :'RPseareliedp d "lithotdpsy 'tithe latiou d Sf11'c ampaiglts �hROducs flew Medical technology ziadu rtts d tr c d s... h for ley Charity-Sell.-.7-z.‘ P servic't:s. Chaired .�L ..'S� 7�- �enciu r il 41.4•04............... 1RR8NT' A; _f F.ace ch,_invesag`actve ;iid w 44•• .F g StlinN-a lTa t z ail crolu tteeeCommittee.,I9 bent•` may. =s {anon of- ,male Execij(ives, oath BET Cha dor,-1g,95- presenf MURICES AND VRIT1NG SAMPLES AVAILUILE PON•,REQULg' .4.0 o�8 1 3rew S d9a wesi 1 E JUN -26 -98 FRI 12:40 MEYERS,NAVE,RIBACK &SILV, FAX NO. 510 351 4481 RESOLUTION NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION RELATING TO USE PERMIT APPROVAL (UP 98 -005, CELLULARONE [ASSOCIATES]; S/E CORNER OF QUITO ROAD HWY. 85) A C> WHEREAS, CellularOne (Associates), the applicant had made an application for Use Permit approval to construct three panel antennae mounted on an existing 110 foot. tall PG&E transmission tower and to construct an equipment building 10 foot wide by 16 foot long by 10 foot high located underneath the base of the existing transmission tower; and WHEREAS, on May 13, 1998, the Planning Commission of the City of Saratoga held a duly noticed public hearing on the same applic.ation at which all interested parties were given a full opportunity to be heard and to present evidence and following the conclusion thereof, the Planning Commission voted to grant Use Permit approval, with conditions; and WHEREAS, appellant. Cherie! Jensen has appealed the granting of Use Permit approval by the Planning Commission to the City Council; and WHEREAS, on June 17, 1998, the City Council conducted a de novo public hearing on the appeal, which included a review of the entire Use Permit application, at which time any person interested in the matter was given the full opportunity to be heard and to present evidence; and WHEREAS, the City Council reviewed and considered the staff report, minutes of proceedings conducted by the Planning Commission relative to the application, and all written and oral evidence presented to the City Council in support of and in opposition to the appeal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SARATOGA, as follows: 1. By unanimous vote of the City Council (Council member Jacobs being 1 P. 02/06 .UN Cb Jb 1R1 12:40 MEYERS,NAVE,RIBACK &SILV. FAX NO. 510 351 4481 P. 03/06 absent) the appeal from the Planning Commission is hereby denied, and the decision of the Planning Commission for a Use Permit approval to construct three panel antennae mounted on an existing PG& E transmission tower and to construct an accessory equipment building, is affirmed, to wit: The Applicant has met the burden of proof required to support the Use Permit approval, and the following findings have been determined: That the proposed wireless communication antenna is in accord with the objectives of the Zoning Ordinance and the purpose of the district in which it is located, in that,: communication antennae facilities are authorized as conditionally permitted uses in all zoning districts within the City; Emphasis has been placed on ensuring that the antenna and its support equipment will be as unobtrusive as possible, and will be located on an existing PG&E tower structure. That the proposed wireless communication antenna and equipment building and the conditions under which it would be operated will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity, in that: a study submitted to the Planning Commission and City Council has determined that the radio frequency associated with this type of radio wireless telecommunication antenna will not create or result in harmful transmissions; the placement of three antennae 68 feet above the base of the existing 110 foot tower will have minimal aesthetic impacts, since the antennae are approximately 1 foot by 8 foot in size; construction of the equipment building within the base of the tower will also have minimal aesthetic impact on the area since the building will be only 160 square feet and 10 foot in height and constructed at a location below the grade of Quito Road, thereby reducing the view of the structure from the road, and the structure will be painted beige with a brown shingle roof, to help reduce its visibility, and the antennae will be paintcd silver to match the existing tower; the installation and operation of the communication antenna in and of itself will not create traffic impact of any kind, since the facility is intended to simply improve transmission and receipt of communications through cellular phones. That the proposed wireless communication antenna complies with each of the applicable provisions of the Zoning Ordinance and the General Plan, in that: as mentioned above, communication facilities are 2 JUN -26 -98 FR 112 41 MEYERS, NAVE, R I BACK &S I LV. FAX NO. 510 351 4481 P. 04/06 permitted as conditionally permitted uses in all zoning districts within the City, and such facilities are regulated by the California Public Utilities Commission, and therefore considered a utility and allowed pursuant to the Land Use element of the General Plan as accessory structures on residentially designated land; and the installation of the communication antenna facility does not increase the density or intensity of use of the land beyond the land use density and intensity standards set forth in the General Plan. 2. After careful consideration of the site plan, and other exhibits submitted in connection with this matter, the application of CellularOne (Associates) for Use Permit approval be and the same is hereby granted to the extent set forth above and subject to the following conditions: (1) The proposed antennas shall be located and constructed as shown on Exhibit "A," incorporated by reference. (2) The proposed antennas shall be painted silver to match the existing tower. (3) The proposed equipment structure shall be paintcd beige, with a brown shingle roof. (4) Applicant shall he responsible for maintaining all equipment and structures in a timely manner per the conditions of this approval. (5) Prior to submittal for Building or Grading permits, the following shall be submitted to Planning Division staff in order to issue a Zoning Clearance: a. Four (4) sets of complete construction plans incorporating this Resolution as a separate plan page. b. Paint samples for both the antennas and the equipment structure. (6) No structure shall be permitted in any easement. (7) The Planning Commission shall retain continuing jurisdiction over the Use Permit and may, at any time modify, delete or 3 'uir cv 70 rru iL.41 expire. (8) (9) AYES: Councilmembers NOES: None ABSENT: ABSTAIN: None ME YERS, NAVE, R I BAC K &S I LV. FAX NO. 510 351 4481 impose any new conditions of the permit to preserve the public health, safety, and welfare. All building and construction related activities shall adhere to New Development and Construction Best Management Practices as adopted by the City for the purpose of preventing siorrn water pollution. Applicant agrees to hold City harmless from all costs and expenses, including attorney's fees, incurred by the City or held to be the liability of City in connection with City's defense of its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project. (10) Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossible to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this City per each day of the violation. 3. Construction must be commenced within 24 months or approval will 4. All applicable requirements of the State, County, City and other Governmental Entities must be met. Passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the day of 1998, by the following vote: 4 P. 05/06 JUN -26 -98 FRI 12:41 IlEYERS,NAVE,RIBACK &SILV, FAX NO, 510 351 4481 P.06/06 ATTEST: Deputy City Clerk MSR:gkt June 26, 1998 J \WPD\MNRS1M273\RES98\DL' NYAPL.98 5 Mayor CITY OF SARATOGA PLANNING COMMISSION AGENDA DATE: Wednesday, June 24, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Roll Call Present: Chair Pierce, Commissioners Bernald, Kaplan, Murakaemi and Patrick Absent: Commissioner Martlage Staff: Director Walgren, Planning staff Crowley Pledge of Allegiance Minutes Minutes from June 10, 1998 meeting will be considered at July 8, 1998 meeting. Oral Communications None. Report of Posting Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 19, 1998. Technical Corrections to Packet CONSENT CALENDAR 1. DR -97 -066 (APN 503 -31 -055) COTRAN, 14158 Dorene Court; Request for Design Review approval to construct a new 4,955 sq. ft., two -story single family residence, 20 ft. in height, on a vacant 1.05 acre parcel in the Hillside Residential Zoning District. (REQUEST FOR CONTINUANCE TO 7/8/98 A NEW PUBLIC NOTICE WILL BE MAILED ANNOUNCING HEARING DATE). CONTINUANCE APPROVED 5 -0. PUBLIC HEARINGS 2. SD -97 -002 (APN 397 -28 -047, 048 397 -29 -004) BLACKWELL/HASSLER, 14000 Alta Vista Avenue; Request for Vesting Tentative Subdivision Map approval to subdivide a 2.6 -acre parcel into five individual lots ranging in size from 13,500 to 34,000 sq. ft. each. The project site abuts the Saratoga Creek to the south and is heavily wooded. There is an existing home, a cottage and several accessory structures on the site. The property is located within an R -1- 12,500 zoning district. An environmental Initial Study has been prepared for this project and is available for review at the City of Saratoga in the Planning Division offices at the above address. (CONTINUED FROM 6/10/98 AT THE REQUEST OF THE APPLICANT). CONTINUED 5 -0 TO STUDY SESSION 7/8/98. Planning Commission Action Minutes Page 2 June 24, 1998 3. LL -98 -002 V -98 -004 (397 -28 -031) BLACKWELL PROPERTIES, 20345 Williams Avenue; Request for Lot Line adjustment to relocate an existing property line six feet between Lot 22 (Parcel A) and Lot 23 (Parcel B) of the Williams Tract. Variance approval is required to allow Parcel B to be reduced in size by 920 sq. ft. from its current size of 9,940 sq. ft. Parcel A will increase in size from 7,670 to 8,590. The combined parcels are 17,610 sq. ft. and are located in an R- 1- 10,000 zoning district. APPROVED 5 -0. 4. DR -98 -010 V -98 -001 (APN 503 -26 -028) BAGNAS, 14005 Wildwood Way; Request for Design Review approval to construct a new 1,990" sq. ft., two -story single family residence, 22 ft. in height, on a 3,572 sq. ft. parcel in the R -1- 10,000 Zoning District. Applicants also request Variance approval for reduced setbacks for the first and second stories of the proposed structure. DR -98 -010 APPROVED 3 -2 WITH CHANGES KAPLAN AND PATRICK OPPOSED); V -98 -001 APPROVED 3 -2 (KAPLAN AND PATRICK OPPOSED). 5. AZO -98 -001 CITY OF SARATOGA; Consideration of proposed amendments to Article 15 of the Municipal Code the Saratoga Zoning Ordinance. Amendments would include revisions to the Building Floor Area and Average Site Slope definitions, the Building Floor Area Reduction requirements, the Administrative Design Review and Accessory Structure Review processes and the Sign Ordinance. New regulations are also proposed that would include a restriction on the number of wood burning fireplaces allowed and the creation of a creek protection setback for new construction. Lastly, staff is proposing amendments to the Lot Impervious Coverage requirements to match the language of the Measure G initiative. APPROVED 5 -0 WITH CHANGES. DIRECTOR ITEMS COMMISSION ITEMS COMMUNICATIONS Written City Council Minutes dated June 3 and June 9, 1998 Notices for Planning Commission Meeting of July 8, 1998 ADJOURNMENT AT 11:00 P.M. TO NEXT MEETING Wednesday, July 8, 1998, Civic Theater 13777 Fruitvale Avenue, Saratoga, CA Printed on recycled paper. w A. Neogy appeal Grace E. Cory OTIM' off 0 Lui 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 June 23, 1998 To: City Council From: Deputy City Clerk Subject: Publicity for Upcoming Hearings Neogy Appeal COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe A hearing has been scheduled on the above item for Wednesday, July 15. Staff requests direction as to any publicity in addition to that legally required which the Council wishes to have prepared. In accordance with Council policy, most ordinances will be introduced at noticed public hearings, including ordinances for which State law does not require a public hearing. Notices of appeals are published in the Saratoga News and mailed to all property owners within 500 feet of the site. This is an appeal of denial of Design Review Approval to construct a new 6,489 sq. ft., two -story home on a vacant 4.48 acre lot at 22665 Garrod Road in the Hillside Residential Zoning District. This is a local matter, and staff recommends no additional advertising. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM S MEETING DATE: July 1, 1998 CITY MANAGER: ORIGINATING DEPT: OFFICE OF THE CITY MANAGER Paula Reeve, Analyst SUBJECT: Renewal of Household Hazardous Waste Collection Agreement with Santa Clara County for FY 1998/99 RECOMMENDED MOTION(S): Authorize the City Manager to execute the annual renewal of the Agency Agreement for the Countywide Household Hazardous Waste Collection Program on behalf of the City. Approve the Agreement in an amount not to exceed $60,000 to provide service to Saratoga residents. REPORT SUMMARY: The City of Saratoga currently participates in the Countywide Household Hazardous Waste Collection Program (HHW) which provides hazardous waste collection and disposal services, and program publicity to residents of Santa Clara County. The Mobile Program operates weekend drop -off collection events on a monthly basis, providing year -round access to residents of cities and the unincorporated County. Currently, there are three permanent Battery, Oil, and Paint (BOP) sites to accommodate recyclable household hazardous waste. These wastes include latex paint, batteries, motor oil, oil filters and antifreeze. The estimated costs are $90 per car for the Mobile Program, and $45 per car for the BOP permanent locations. Thirteen mobile events are scheduled for 1998 -99, two of which are planned to be held at West Valley College (Attachment 2). Similar to last year, the proposed contract assumes no predetermined participation levels for either Mobile Events or BOP sites. These statistics result when the County's HHW phone staff schedule Saratoga residents for events based on particular types of waste to be disposed. Concurrently, the County staff monitors Saratoga `s participation levels throughout the year to ensure that it stays within budget. As of June 1998, 623 Saratoga households have taken part in the 1997 -98 program, at a cost of approximately $50,358. Since the largest event of the year is scheduled for the last weekend in June, it is likely that additional participation from Saratoga residents will occur, driving the program costs closer to the budgeted $60,000. Any unused balance will be applied towards the 1998/99 program. Since similar HHW Program participation levels are anticipated for 1998/99, $60,000 has once again been budgeted for the new fiscal year. FISCAL IMPACTS: The expenses for this mandated program are recovered through the rubbish bill surcharge. The cost of the countywide program is offset by funds obtained by the County from the California Used Oil Recycling Block Grants. Based on the average cost of $90 per user for the mobile event, and $45 for the fixed sites, the contract limit is set at $60,000. This amount is programmed into the proposed FY 98/99 Integrated Waste Management Program budget. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Contract would not be approved and the City would be out of compliance with State laws governing disposal of household hazardous wastes. FOLLOW UP ACTIONS: A copy of the signed agreement will be forwarded to the County. ATTACHMENTS: 1. Agency Agreement for Countywide Household Hazardous Hazardous Waste Collection Program 2. Event Schedule This is the first amendment to that certain agreement between the of (City) and the County of Santa Clara (County) entitled AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM, which became effective on July 1, 1997. The parties agree that: 1. In accordance with Section 8, TERM OF AGREEMENT, Beginning July 1, 1998 this amendment shall extend said Agreement, its provisions and financial commitments through Fiscal Year '99 (July 1, 1998 through June 30, 1 999). Section 8, TERM OF AGREEMENT is amended to read: This agreement shall be effective on July 1, 1997 and shall remain in full force and effect until terminated by either party hereto upon thirty (30) days written notice to the other party or until midnight June 30, 1999, whichever comes first. This Agreement may be extended from year to year upon written agreement of County and City. 2. Section 5A, CITY FUNDING COMMITMENT, is amended by adding a new paragraph to read as follows: City agrees to budget up to to the County -wide Program during FY '99. The per vehicle costs for service are estimated at $90.00 per vehicle for the mobile HHW events and $45.00 per vehicle at the BOP Centers. Payment shall be made as described in Section 6C below. 3. Section 6, PAYMENT TO COUNTY, is amended by adding a new paragraph, 6C for services performed in FY '99 to read as follows: Payment for Mobile Events and BOP Center costs, based on the committed budget above, are due in four (4) equal installments and a final reconciled payment if necessary. City shall make payment to County in accordance with the following schedule. FY `99 Amendment FIRST AMENDMENT TO AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS COLLECTION PROGRAM 1 06/01/98 Attachment 1 Quarter Service Dates FY '99 Invoice Date Payment Due Date 1 July, August, September, 1998 August 1, 1998 September 1, 1998 2 October, November, December, 1998 November 1, 1998 December 1, 1998 3 January, February, March, 1999 February 1, 1999 March 1, 1999 4 April, May, June, 1999 May 1, 1999 June 1, 1999 Final Reconciliation of Fiscal Year 1999 September 15, 1999 October 15, 1999 At the end of each fiscal year a final annual cost statement shall be prepared by the County and issued to the City by September 15 of the following fiscal year. The annual cost statement will take into consideration all costs incurred on behalf of the City and all payments made by the City to the County. If any balance is owed to the County, it will be due on October 15 following receipt of the annual cost statement. If any credit is owed to the City, the City shall select one of the following three options: FY `99 Amendment 1. A credit will be issued to the City for the second quarter billing period of the following fiscal year and any future billing period until the credit is used. 2. City may use credit to increase total commitment amount agreed to for the following fiscal year. 3. City may request a refund. If a refund is requested, payment will be made within 30 days from the receipt of a written request from the City. City elects option as its choice if payments exceed actual costs. In the event that no Agency Agreement is entered into between the County and the City for the next fiscal year, the County will refund to the City any overpayment made by the City by October 15, 1999. 2 06/01/98 4. The Agreement is amended to add Section 11, EMERGENCY SERVICE and to read as follows: Participating jurisdictions at their option, may desire to provide residents with convenient emergency opportunities to safely dispose of their household hazardous waste (HHW) in the event of a disaster. The purpose of this emergency planning for HHW is to minimize potential public health and safety impacts, as well as to minimize costs and confusion. This section will provide clarification to local jurisdictions on delegation of City and County responsibilities for the collection of household hazardous wastes in response to an emergency. City shall make good faith efforts to provide the public with information related to the problems associated with HHW along with information about special collection events and services. Upon the decision to hold an emergency collection event, it is the City's responsibility to make a good faith effort to prepare and disseminate the necessary outreach to notify the public of a special emergency event. An emergency collection event shall be initiated by a written request from City to County. Collection events can be scheduled in as little as ten (10) working days of a City's written request or at an agreed upon date thereafter. The County agrees to conduct the event at a mutually agreeable site. The -ounty will obtain the necessary permit from the State Department of Toxic Substances Control, and handle wastes in accordance with State law and in accordance with the AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM. The County will bill City for all special emergency events on a cost recovery basis and all payments shall be due thirty days following the receipt of the invoice. 5. Exhibit A and Exhibit B are amended as attached hereto and incorporated herein by reference. 6. Except as amended herein, all terms and conditions of the Agreement shall remain in full force and effect. FY `99 Amendment 3 06/01/98 CITY OF DATE 7. This first amendment is effective on July 1, 1998. WHEREFORE the parties, through their duly authorized representative, have entered into this first amendment to agreement on the dates shown below: a municipal corporation. COUNTY OF SANTA CLARA, a political subdivision of the State of California. DATE Title Chairperson, Board of Supervisors Attest: Attest: Title Clerk, Board of Supervisors APPROVED AS TO FORM: APPROVED AS TO FORM AND LEGALITY: (6 City Attorney Deputy Co my Counsel FY `99 Amendment 4 06/01/98 EXHIBIT A COUNTY -WIDE HAZARDOUS WASTE DROP -OFF SCHEDULE 1998/99 Mobile HHW Hours: 9:00 a.m. to 2 p.m. BOP Hours: 8 a.m. to 12 p.m. July 11 July 18 'July -sue August 8 August 15 August 22 September 12 September 19 ,Septette October 3 October °10 October 17 ov®mber November 14 November 21 D ecember January 16, 1999 Februa February 13 February 20 Maiahr March 13 March 20 pct April 17 May 8 May 15 k4= June 12 June 19 June' 2 San Jose BOP Sunnyvale BOP Cupert o Milpitas BOP Sunnyvale San Jose San Jose /Milpitas HHW Sunnyvale BOP 'National :Semi Con.' Milpitas BOP West Valley Cities HHW Sunnyvale BOP HOUR REFRESHER San Jose BOP Sunnyvale BOP San Jose, Sunnyvale BOP BOP BOP HWrh ountain San Jose BOP Sunnyvale BOP stNalle: Cities Milpitas BOP- Sunnyvale BOP Sunnyvale BOP San Jose BOP Sunnyvale BOP South' County Milpitas BOP Sunnyvale BOP :San Jose (408) 299 -7300 Santa Clara County, Department of Environmental Health 6/2/98 Attachment 2 EXHIBIT B HAZARDOUS WASTE RECYCLING DISPOSAL PROGRAMS ESTIMATED FY'99 HHW /BOP BUDGET BUDGET CATEGORY PROGRAM STAFF Staff Salary, Benefits (4 FTE) Week -end Event Technicians Indirect Costs OFFICE EXPENSES Postage, Printing, Phone, Supplies EDUCATION PROGRAMS Event Advertising, Source Reduction SAFETY SUPPLIES Personal Protective Equipment, Small Tools, Monitoring Equipment PROGRAM SUPPORT County Counsel, GSA, Vehicles, Consultant, Staff Training WASTE MANAGEMENT CONTRACTS Transportation, Recycling, Disposal SITE SUPPORT Dumpsters, Port potties Site Use Fees, Lease Costs Hazardous Materials Compliance Division 4/8/98 HHW MOBILE BOP TOTAL 208,000 52,000 260,000 125,400 10,700 136,100 69,214 13,017 82,230 S 13,600 S 3,400 S 17,000 9,600 6,400 16,000 12,000 3,000 15,000 S 11,680 S 2,920 S 14,600 372,416 32,384 404,800 8,000 6,500 14,500 TOTAL PROGRAM BUDGET* 829,910 $130,321 960,230 Budget is based on an estimated participation of 10,000 in the Mobile HHW and 3,000 in the BOP Program. Fund Fund Name Amount Amount I 6/19/98 Void Checks Manual Checks I Total O: \IANICE\CERTIFY A/P CHECKS A75222- A75351 VOID CHECKS: A74822, A75025 1 GENERAL 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing &Comm 290 Recreation 292 Facility Ops 293 Quarry Creek 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA 24Jun -98 $248,804.16 (1416.00) $2,300.00 $249,688.16 5,563.50 $5,563.50 $0.00 $14,71 $0.00 $0.00 $1,008.17 $30,636.26 $0.00 $0.00 7,770.17 286.00 $8,056.17 4,257.50 $4,257.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,125.00 $0.00 $0,00 $0.00 14,710.42 1,008.17 30,636.26 3,125.00 s (4) Subtotal $315,875.18 ($1,416.00) $2,586.00 $317,045.18 PAYROLL CHECKS: B23523 B23548 TOTAL Prepared by: Date: 6 /7a Approved by: Date: PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000003 A M MOTOR SUPPLY 76675 004476 18155 06/10/1998 001 1035 512.30 -01 VEHICLE PARTS 13.77 77324 004477 18155 06/10/1998 001- 1035 512.30 -01 VEHICLE PARTS 7.58 77518 004478 18155 06/10/1998 001- 1035 512.30 -01 VEHICLE PARTS 11.31 0000005 ADELMAN, CARRIE 2125 004516 06/11/1998 290 6005- 445.02 -00 CLASS REFUND 0000005 APPLE, ROBIN 1037 004643 06/17/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 0000051 BOETHING TREELAND FARMS 185681 004548 06/12/1998 001 3030 532.30 -01 TREES TO PLANT 60.62 0000054 BOISE CASCADE 876021 004513 06/11/1998 001 1020 511.30 -01 OFFICE SUPPLIES 023710 004576 06/15/1998 001 1020 511.30 -01 OFFICE SUPPLIES 856 004499 06/10/1998 001 1050-513.30 -01 OFFICE SUPPLIES 765983 004502 06/10/1998 001 1050 513.30 -01 OFFICE SUPPLIES 778069 004506 06/10/1998 001-1050-513.30-01 OFFICE SUPPLIES 765983 -A 004503 06/10/1998 001 2010 522.30 -01 OFFICE SUPPLIES 765983 -C 004505 06/10/1998 150- 3005 532.30 -01 OFFICE SUPPLIES 765983 -8 004504 06/10/1998 290- 6005 564.30 -01 OFFICE SUPPLIES VENDOR TOTAL 0000005 BORIC, LADA 1053 004517 06/11/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 0000765 BRADLEY, HEATHER 2082 004492 06/10/1998 001 1045-513.40 -01 REIMBURSEMENT FOR SEMINAR VENDOR TOTAL 0000704 BURNS, LORI VARIOUS 004510 06/10/1998 001 1045 513.30 -01 SNACK FOR OB 6/9/98 VARIOUS 004511 06/10/1998 001 1045 513.30 -01 LUNCH FOR OB 6/9/98 0000005 BUTT, YASMEEN _EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 06/19/1998 VENDOR TOTAL 32.66 VENDOR TOTAL 87.00 87.00 VENDOR TOTAL 50.00 VENDOR TOTAL 60.62 103.96 18.89 283.02 183.10 23.49 80.69 12.58 5.76 711.49 50.00 50.00 139.00 139.00 10.65 35.26 VENDOR TOTAL 45.91 PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF: 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 1013 0000005 CACEO BUTT, YASMEEN 004622 06/16/1998 292 0000- 260.00 -00 RENTAL REFUND DEPOSIT VENDOR TOTAL 004605 06/16/1998 001 2010 522.30 -30 MEMBERSHIP ASSOC. CODE VENDOR TOTAL 0001389 CARNELIAN ROOM 004617 18624 06/16/1998 290- 6005 564.40 -51 LUNCH FOR SR TRIP 7/1/98 0000005 CAUBLE, JENNIFER 1063 004557 06/12/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 0000071 CELLULAR ONE 406 -9851 004489 406 -9852 004490 406 -9853 004491 06/10/1998 06/10/1998 06/10/1998 VENDOR TOTAL 001 2010 522.40 -20 CELLULAR PHONE USE 001- 2010 522.40 -20 CELLULAR PHONE USE 001 2010 522.40 -20 CELLULAR PHONE USE VENDOR TOTAL 0000005 CHANG, SUTI -LIN 3247 004588 06/15/1998 290- 6005- 445.02 -00 CLASS REFUND VENDOR TOTAL 0000005 CHEN, CHENG -WEI 2215 004518 06/11/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 0000005 CHIU, CHING -TAI 3042 004596 06/16/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 0000005 CICERONE, MARK 1051 004620 06/16/1998 292- 0000 260.00 -00 RENTAL REFUND DEPOSIT VENDOR TOTAL 50.00 VENDOR TOTAL 300.00 300.00 25.00 25.00 880.00 880.00 56.76 56.76 56.76 170.28 161.00 161.00 74.00 74.00 118.00 118.00 300.00 300.00 0000005 CINNABAR VINEYARDS WINERY 1795 004519 06/11/1998 001 1015 511.40 -04 CONFERENCE RENTAL FEE 350.00 VENDOR TOTAL 350.00 PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 3 AS OF: 06/19/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 CINNABAR VINEYARDS WINERY 0000682 CITY OF SARATOGA -PETTY CASH JUNE '98 004631 06/16/1998 290 6005 564.30 -01 PAINT FOR BANNER 15.51 JUNE '98 004632 06/16/1998 290- 6010 564.40 -51 BUS TICKETS EXCURSION WK 86.40 VENDOR TOTAL 101.91 0000005 CLARK, PATRICK 1005 004621 06/16/1998 292 0000 260.00 -00 RENTAL REFUND DEPOSIT 300.00 VENDOR TOTAL 300.00 0000041 COATE, BARRIE D. 98/859 004481 06/10/1998 250- 4010 444.02 -00 ARBORIST FEES 3,322.54 98/882 004482 06/10/1998 250- 4010 444.02 -00 ARBORIST FEES 4,218.00 VENDOR TOTAL 7,540.54 0000091 COMMONWEALTH CREDIT UNION 6/18/98 004652 06/17/1998 001 0000 210.20 -01 6/18/98 PAYROLL CREDIT UN 3,753.00 VENDOR TOTAL 3,753.00 0000005 CORBIN, KEITH 43146 004520 06/11/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 VENDOR TOTAL 50.00 0000434 COTTON, SHIRES AND ASSOCIATES INC 3/98 004508 06/10/1998 250- 4020 542.40 -10 GEOTECHNICAL SVCS 3/98 11,678.90 4/98 004509 06/10/1998 250- 4020 542.40 -10 GEOTECHNICAL SVCS 4/98 6,938.11 VENDOR TOTAL 18,617.01 0000005 CVIETKOVICH, CAROL 42783 004521 06/11/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 300.00 VENDOR TOTAL 300.00 0000122 DIABLO LANDSCAPE MAINTENANCE 30187 004601 18253 06/16/1998 180 3040 532.40 -15 MAINTENANCE /KERWIN RANCH 240.00 VENDOR TOTAL 240.00 0000005 DONOHOE, LEANN 3060' 004552 06/12/1998 290 6005- 445.04 -00 CLASS REFUND 36.00 0000005 DOWNING, ROBERT VENDOR TOTAL 36.00 PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 DOWNING, ROBERT 2542 004551 0000005 DRUMM, MONIQUE 3028 004626 0001083 FIRST PLACE 06/12/1998 290- 6005- 445.02 -00 CLASS REFUND 06/16/1998 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL VENDOR TOTAL 0000146 ENGINEERING DATA SERVICE I980504 -A 004493 06/10/1998 250- 4010 542.40 -40 PUBLIC NOTICES 5/27/98 I980504 -B 004494 06/10/1998 250- 4010 542.40 -40 PUBLIC NOTICES 6/10/98 VENDOR TOTAL 10862 004488 06/10/1998 250 4010 542.40 -41 PLAQUE FOR PLANNING COM. 86.87 0000155 FITZPATRICK BARRICADE 1765 004561 17966 06/15/1998 150- 3015 532.30 -01 TRAFFIC MATERIALS 129.03 0000005 FREEMAN, SUSAN 2396 004630 06/16/1998 290 6005- 445.04 -00 CLASS CANCELLED VENDOR TOTAL 0000005 GILL, KAMAL 42773 004522 06/11/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 94.00 94.00 78.00 78.00 289.90 659.54 949.44 VENDOR TOTAL 86.87 VENDOR TOTAL 129.03 0000753 FLORAL FANTASIA SARATOGA FLORIST 5/31/98 004480 18020 06/10/1998 001 1005 511.30 -01 BOUQUET SHAW 44.38 VENDOR TOTAL 44.38 VENDOR TOTAL 38.00 38.00 300.00 300.00 0000853 GILMORE ENVELOPE CORPORATION 296757 004512 18564 06/11/1998 001 1050 513.30 -01 PUBLIC HEARING ENVELOPES 328.86 VENDOR TOTAL 328.86 0001223 GITTENS, WILLIAM 004637 06/17/1998 290 6005 564.40 -10 REFERREE FEES 216.00 VENDOR TOTAL 216.00 PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA 0001223 GITTENS, WILLIAM 0000005 GOLDFARB, MRS. RONNIE SUE 34064 004523 06/11/1998 250- 4010 444.02 -00 ARBORIST DEPOSIT EXPENDITURE APPROVAL LIST PAGE 5 AS OF: 06/19/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT VENDOR TOTAL 185.10 185.10 0000005 GOOD GOVERNMENT GROUP 43122 004524 06/11/1998 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT 100.00 VENDOR TOTAL 100.00 0001445 GREAT AMERICA 6/18/98 004634 18645 06/17/1998 290- 6010 564.40 -51 TEEN EXCURSION WEEK 522.00 VENDOR TOTAL 522.00 0000005 HEGG, JAMES 1062 004556 06/12/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 VENDOR TOTAL 50.00 0000005 HERNANDEZ, KATHIE 1017 004525 06/11/1998 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT 300.00 VENDOR TOTAL 300.00 0000005 HIGASHIHARA, RYUZO 3403 004555 06/12/1998 290 6005- 445.02 -00 CLASS REFUND 77.00 VENDOR TOTAL 77.00 0000005 HIRTH, BETTY LOU 1008 004527 06/11/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 VENDOR TOTAL 50.00 0000005 HO, CHUN KWOK 1452 004586 06/15/1998 290- 6005- 445.02 -00 CLASS REFUND 94.00 VENDOR TOTAL 94.00 0001027 HUMAN BEHAVIOR ASSOCIATES 1452 004581 06/15/1998 001 1045 513.40 -10 EMPLOYEE ASSISTANCE PRGM 120.00 VENDOR TOTAL 120.00 0000199 IAN GEDDES TREE CARE INC. 97 -269 004469 06/10/1998 150- 3005 532.40 -15 PRUNE 13 EUCALYPTUS TREES 2,880.00 VENDOR TOTAL 2,880.00 4 r R PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000199 IAN GEDDES TREE CARE INC. 0000201 ICMA RETIREMENT TRUST 6/18/98 004649 06/17/1998 001- 0000 210.20 -01 6/18/98 PAYROLL 4,222.98 0000203 IMAGE SALES, INC. 58564 004515 17788 06/11/1998 001 2010 522.30 -01 POLAROID UV FILM 0000005 IMMANUEL LUTHERAN CHURCH 42771 004642 06/17/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 0000005 J A HANDYCRAFTS DI046606 004526 0001264 5/98 6/98 5/98 JEFFERS, JAMES A. 004612 004496 004611 0000005 JOHNSON, CAROL 2913 004582 0000005 KH00, MARCUS 06/11/1998 290 6005 564.30 -01 CAMP SUPPLIES VENDOR TOTAL 06/15/1998 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 4,222.98 VENDOR TOTAL 06/16/1998 001 3035 532.40 -16 PUBLIC WORKS INSPECTION 06/10/1998 250 4010 542.40 -10 TREE INSPECTIONS 6/1 -6/12 06/16/1998 250- 4020 542.40 -16 PUBLIC WORKS INSPECTION VENDOR TOTAL 130.66 130.66 VENDOR TOTAL 50.00 0000005 INTERGROUP OF CENTRAL OFFICE 43104 004619 06/16/1998 292 0000 260.00 -00 RENTAL REFUND DEPOSIT 300.00 VENDOR TOTAL 300.00 0000005 •INTERNATIONAL COFFEE EXCHANGE 3590 004528 06/11/1998 001 1015 511.40 -04 COFFEE FOR PLAN. RETREAT 20.00 VENDOR TOTAL 20.00 0000204 INTERSTATE BATTERY SYSTEM 30033507 004479 18154 06/10/1998 001 1035 512.30 -01 REPLENISH BATTERY SUPPLY 50.82 VENDOR TOTAL 50.82 VENDOR TOTAL 191.05 191.05 30.00 200.00 210.00 440.00 66.00 66.00 s„. PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 KHOO, MARCUS 2506 004529 06/11/1998 290- 6005- 445.04 -00 CLASS REFUND 0001442 KHOROSHAHI, MR. MRS MAJIM 204 -A 004542 06/11/1998 204 004539 06/11/1998 0000638 KIDS KAB 6/16 -6/18 004635 18648 06/17/1998 290- 6010 564.40 -51 TRANSPORTATION FOR TRIPS 562.00 0000005 2910 0000005 42753 0000005 1023 KIERNEN, CINDY 004583 KING, WAYNE 004623 0000929 KOEHLER, PETER 64 004627 0001391 KOVACH, SONIA M. 6/1 -6/12 004651 KUNDTZ, NANCY 004644 EXPENDITURE APPROVAL LIST AS OF: 06/19/1998 VENDOR TOTAL 250- 4010 444.02 -00 TREE PROTECTION REFUND 800- 0000 260.10 -00 REFUNDABLE DEPOSIT 06/15/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 06/16/1998 292 0000 260.00 -00 RENTAL REFUND DEPOSIT VENDOR TOTAL 06/16/1998 290- 6005 564.40 -10 INSTRUCTOR FEES VENDOR TOTAL 06/17/1998 001- 1040 513.40 -10 ACCOUNTING SERVICES 82 HR VENDOR TOTAL 06/17/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 2,482.57 VENDOR TOTAL 562.00 VENDOR TOTAL 74.00 74.00 392.43- 2,875.00 66.00 66.00 300.00 300.00 750.00 750.00 2,460.00 2,460.00 50.00 50.00 0000245 LEWIS, HOWARD 5/98 004609 18073 06/16/1998 001 3035 532.40 -16 PUBLIC WORKS INSPECTION 15.00 5/98 004607 18073 06/16/1998 150- 3005 532.40 -16 PUBLIC WORKS INSPECTION 638.00 5/98 004608 18073 06/16/1998 250- 4020 542.40 -16 PUBLIC WORKS INSPECTION 1,035.50 VENDOR TOTAL 1,688.50 0000005 LIU, JANIS 3245 004559 06/12/1998 290- 6005- 445.04 -00 CLASS REFUND 64.00 PAGE 7 PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 LIU, JANIS VENDOR TOTAL 64.00 0001444 MALIBU GRAND PRIX 6/18/98 004633 18647 06/18/1998 290- 6010 564.40 -51 24 YOUTH, 2 LEADERS CHECK 75223 VENDOR TOTAL .00 0000005 MARK O'SULLIVAN 6/12/98 004599 06/16/1998 001 1005 511.40 -10 PACKET DELIVERY 10.00 VENDOR TOTAL 10.00 0000005 MELBOURNE, ELIZABETH 3026 004550 06/12/1998 290- 6005-445.04 -00 CLASS REFUND 36.00 VENDOR TOTAL 36.00 0000272 METRO PUBLISHING INC. 85990 004606 06/16/1998 150- 3005 532.30 -01 SLURRY SEAL DISPLAY 882.00 VENDOR TOTAL 882.00 0000005 MORRIS, CARRIE 1056 004530 06/11/1998 292- 0000 260.00 -00 RENTAL REFUND DEPOSIT 50.00 VENDOR TOTAL 50.00 0000005 MULCAIRE, ANNETTE 3954 004585 06/15/1998 290- 6005- 445.04 -00 CLASS REFUND 3.00 VENDOR TOTAL 3.00 0000292 NATIONAL PLAN COORDINATOR 6/18/98 004648 06/17/1998 001 0000 210.20 -01 6/18/98 PAYROLL 2,187.01 VENDOR TOTAL 2,187.01 0000293 NATIONAL SANITARY SUPPLY 017002563398 004473 17988 06/10/1998 001 1060 513.30 -02 JANITORIAL /CUSTODIAL 1,257.82 017002556015 004470 18151 06/10/1998 001 3030 532.30 -01 SANITARY PAPER PRODUCTS 837.95 017002563399 004472 18151 06/10/1998 001 3030 532.30 -01 SANITARY PAPER PRODUCTS 47.47 VENDOR TOTAL 2,143.24 0000005 NDR AUCTIONEERS 1021 004531 06/11/1998 292 -0000- 260.00 -00 RENTAL REFUND DEPOSIT 100.00 VENDOR TOTAL 100.00 286.00 286.00 PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAM: GM339L .AS OF: 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 NDR AUCTIONEERS 0000005 NOON, ELLEN 3103 004629 06/16/1998 290 6005- 445.04 -00 CLASS CANCELLED 84.00 0000294 NORMAN PAUL PRINT CENTER 981239 004577 06/15/1998 001 1005 511.30 -01 BUSINESS CARDS 116.44 0000297 0. C. MCDONALD 7080 004501 06/10/1998 001 1060 513.40 -15 FACILITY MAINTENANCE 494.76 0000300 OFFICE DEPOT CREDIT PLAN 46020193 004549 06/12/1998 290 6010 564.30 -01 CAMP SUPPLIES 81.58 0000302 ORCHARD SUPPLY HARDWARE 5/26/98 -C 004486 17990 06/10/1998 5/26/98 -A 004484 17931 06/10/1998 5/26/98 -D 004487 17931 06/10/1998 5/26/98 -B 004485 17931 06/10/1998 0000005 2982 0000005 43148 0000005 43118 OTA, LEYLA 004584 PALMER, STEPHANIE 004645 PHILLIPS, DANIEL 004532 0000326 PRINCIPAL MUTUAL 001- 1060 513.30 -02 BLDG MTC SUPPLIES 001 3030 532.30 -01 PARKS- SUPPLIES 001 3030 532.30 -01 EARLY PAYMENT DISCOUNT 150- 3005- 532.30 -01 STREET SUPPLIES VENDOR TOTAL 84.00 VENDOR TOTAL 116.44 VENDOR TOTAL 494.76 VENDOR TOTAL 81.58 287.18 742.33 24.53- 196.98 VENDOR TOTAL 1,201.96 06/15/1998 290 6005- 445.04 -00 CLASS REFUND 89.00 VENDOR TOTAL 89.00 0000490 PACIFIC PARKS LANDSCAPING FINAL 004474 C20018 06/10/1998 001- 9010 622.40 -10 SAR /S'VALE ROAD MEDIAN 8,583.37 VENDOR TOTAL 8,583.37 06/17/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 50.00 VENDOR TOTAL 50.00 06/11/1998 292- 0000 260.00 -00 RENTAL REFUND DEPOSIT 300.00 VENDOR TOTAL 300.00 PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL.LIST PAGE 10 PROGRAM: GM339L AS OF: 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000326 PRINCIPAL MUTUAL 6/1 -6/30 004618 0000327 PROFESSIONAL FLEET SERV. 62079 004468 17972 06/10/1998 001- 1035 512.40 -14 REPAIR FLEET TIRES 276.81 0000593 PUB EMP RETIREMENT SYSTEM 495612 004646 06/17/1998 001 0000 210.20 -01 LONG TERM CARE 11.08 0000005 RAMASWAMI, SESH 2256 004554 06/12/1998 290 6005- 445.04 -00 CLASS REFUND 0000667 66241C 66154 66241 66241A 662418 66154 RENAISSANCE ROOFING 004546 004603 004543 004544 004545 004602 0000005 RIMLAND, PATTI 2519 004597 06/16/1998 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 0000005 RISHI, SATISH 1201 004558 06/12/1998 290- 6005- 445.02 -00 CLASS REFUND VENDOR TOTAL 0001446 S S CRAFTS 2020991 004590 06/16/1998 290 6005 564.30 -01 CAMP SUPPLIES VENDOR TOTAL 0000005 SAMSON, MARIANNE 2273 004625 06/16/1998 290 6005- 445.02 -00 CLASS REFUND 0000344 SAN JOSE BLUE PRINT 06/16/1998 001 0000 210.20 -01 LIFE INSURANCE 6/98 VENDOR TOTAL VENDOR TOTAL 276.81 VENDOR TOTAL 11.08 VENDOR TOTAL 06/12/1998 001 1040 413.05 -00 REFUND SUP. BUS. LIC FEE 06/16/1998 001 1040 413.05 -00 SUP. BUSINESS LICENSE 06/12/1998 250- 4015- 422.01 -00 REFUND BLDG PERMIT FEE 06/12/1998 250- 4015- 422.01 -00 REFUND S.M.I.P. FEE 06/12/1998 250- 4015- 422.01 -00 REFUND DOC. STORAGE FEE 06/16/1998 250- 4015- 422.01 -00 80% BLDG, SMIP DOC FEE VENDOR TOTAL VENDOR TOTAL 10.13 10.13 29.00 29.00 28.85 22.95 192.30 1.33 1.00 124.40 370.83 54.00 54.00 84.00 84.00 434.41 434.41 84.00 84.00 PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 11 AS OF: 06/19/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000344 SAN JOSE BLUE PRINT 6473328 004600 06/16/1998 150 3005 532.30 -01 SUBDIVISION MAP 12.02 VENDOR TOTAL 12.02 0000346 SAN JOSE WATER COMPANY 5/29/98 004564 06/15/1998 001 1060 513.40 -22 BUILDINGS 478.33 5/29/98 004563 06/15/1998 001 3030 532.40 -22 PARKS /OPEN SPACE 3,186.74 6/8/98 004562 06/15/1998 150- 3025 532.40 -22 MEDIANS /PARKWAYS 929.50 5/29/98 004565 06/15/1998 180 3040 532.40 -22 LANDSCAPE /LIGHT'G ZONE 3 53.62 5/29/98 004566 06/15/1998 180- 3040 532.40 -22 LANDSCAPE /LIGHT'G ZONE 12 24.54 5/29/98 004567 06/15/1998 180- 3040 532.40 -22 LANDSCAPE /LIGHT'G ZONE 10 165.22 5/29/98 004568 06/15/1998 180 3040 532.40 -22 LANDSCAPE LIGHT'G ZONE 18 14.20 5/29/98 004569 06/15/1998 180- 3040 532.40 -22 LANDSCAPE LIGHT'G ZONE 2 14.20 5/29/98 004570 06/15/1998 180- 3040 532.40 -22 LANDSCAPE LIGHT'G ZONE 9 220.07 5/29/98 004571 06/15/1998 180- 3040 532.40 -22 LANDSCAPE LIGHT'G ZONE 15 82.84 5/29/98 004572 06/15/1998 180 3040 532.40 -22 LANDSCAPE LIGHT'G ZONE 1 12.27 5/29/98 004573 06/15/1998 180-3040-532.40-22 LANDSCAPE /LIGHT'G ZONE 11 38.35 5/29/98 004574 06/15/1998 180 3040 532.40 -22 PARKING DISTRICT 58.49 5/29/98 004575 06/15/1998 180- 3040 532.40 -22 LANDSCAPE /LIGHT'G ZONE 22 84.37 VENDOR TOTAL 5,362.74 0000097 SANTA CLARA COUNTY 5/98 004495 06/10/1998 001- 1040 452.01 -00 PARKING CITATIONS 5/98 400.00 VENDOR TOTAL 400.00 0000099 SANTA CLARA COUNTY 6/98 004593 06/16/1998 001- 0000 202.10 -01 BUS TICKET RE- IMBURSEMENT 43.00 VENDOR TOTAL 43.00 0000701 SANTA CLARA COUNTY 9818 -A 004579 200028 06/15/1998 001 2010 522.40 -10 SHERIFF'S TECHNICIAN 2,368.50 9818 004578 200028 06/15/1998 001 2015 523.40 -10 LAW ENFORCEMENT SERVICES 195,344.83 9818 -8 004580 200028 06/15/1998 100 2030 523.40 -10 SHERIFF'S TECHNICIAN 5,563.50 VENDOR TOTAL 203,276.83 0000352 SARATOGA BUILDERS 5/27/98 004604 06/16/1998 150- 3005 532.40 -14 SARATOGA CREEK BRIDGE 3,275.00 VENDOR TOTAL 3,275.00 0000637 SARATOGA EDUCATION FOUNDATION 004636 06/17/1998 290- 6005 564.40 -51 SCRIP FOR SUMMER CAMP 500.00 0000005 SARATOGA HOMETOWN CELEBRATION VENDOR TOTAL 500.00 PREPARED 06/17/1998, 10:41:54 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 06/19/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 SARATOGA HOMETOWN CELEBRATION 060498 004533 06/11/1998 800 0000 260.10 -00 PG &E DONATION FOR 7/3/98 250.00 0000005 SARATOGA TEACHER'S ASSOCIATION 42790 004534 06/11/1998 292 -0000- 260.00 -00 RENTAL DEPOSIT REFUND 300.00 0000356 SARATOGA TREE SERVICE 1173 004471 17942 06/10/1998 150- 3005 532.40 -15 TREE REMOVAL /TRIMMING 0000005 SHIRAZY, AMID 3409 004560 06/12/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 250.00 VENDOR TOTAL 300.00 VENDOR TOTAL 0000005 SAYE, JENNIFER 2361 004624 06/16/1998 290 6005- 445.02 -00 CLASS REFUND VENDOR TOTAL VENDOR TOTAL 2,410.00 2,410.00 0000359 SAXTON HEINRICHS, KIM 3/2 -5/15 004498 06/10/1998 290- 6005 564.40 -05 MILEAGE REIMBURSEMENT 55.60 VENDOR TOTAL 55.60 94.00 94.00 49.00 49.00 0000368 SIGNAL MAINTENANCE, INC. 33603 004467 06/10/1998 150- 3005 532.40 -10 INSTALLED 10 SIGNAL LOOPS 3,050.00 VENDOR TOTAL 3,050.00 0000005 SILICON VALLEY COUNCIL OF N.A.I.C. 42780 004535 06/11/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 300.00 VENDOR TOTAL 300.00 0000005 SILVERMAN, BONNIE TRNSFRD. 004553 06/12/1998 290- 6005- 445.04 -00 CLASS REFUND 36.00 VENDOR TOTAL 36.00 0001440 SMITH, KIRSTEN 42040 004540 06/11/1998 292- 6005- 462.03 -01 RENTAL DEPOSIT REFUND 300.00 42040 -A 004541 06/11/1998 292- 6020 462.03 -01 RENTAL DEPOSIT REFUND 142.50- VENDOR TOTAL 157.50 PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 13 AS OF: 06/19/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001440 SMITH, KIRSTEN 0000375 SOUTH BAY METRO OFFICIALS SBM0A598 004497 18423 06/10/1998 290- 6005 564.40 -10 REFEREES SOFTBALL LEAGUES 356.40 VENDOR TOTAL 356.40 0000378 STAPLES, INC. EQ11378001 004594 18139 06/16/1998 001 1050 513.30 -01 OFFICE SUPPLIES 195.84 EQ11378002 004595 06/16/1998 001 2010 522.30 -01 OFFICE SUPPLIES 140.31 VENDOR TOTAL 336.15 0000382 STATE OF CALIFORNIA 6/18/98 004650 06/17/1998 001 0000 210.20 -01 6/18/98 PAYROLL 2,629.07 VENDOR TOTAL 2,629.07 0001439 STATE OF CALIFORNIA 004507 06/10/1998 001 1040 413.05 -00 FINGER PRINTING FEE FOR 198.00 VENDOR TOTAL 198.00 0000384 STEVENS CREEK QUARRY, INC. 30176 004475 06/10/1998 150- 3005 532,40 -10 WINTER DUMP CLEAN FILL 78.81 VENDOR TOTAL 78.81 0001447 STUDENT WORKS PAINTING 12949 004589 06/17/1998 001 1060 513.40 -10 PREP., PRIME PAINTING CHECK 75222 VENDOR TOTAL .00 0000005 SUMMERS, PAUL 2583 004598 06/16/1998 290 6005- 445.04 -00 CLASS REFUND 44.00 VENDOR TOTAL 44.00 0001368 SUPER GLASS 980859 004500 06/10/1998 001 1060 513.40 -14 WINDOW REPAIR 88.30 VENDOR TOTAL 88.30 0000125 THE DINI GROUP 5/98 004614 18071 06/16/1998 001 3035 532.40 -16 PUBLIC WORKS INSPECTION 870.00 4/98 004615 18071 06/16/1998 001 3035 532.40 -16 PUBLIC WORKS INSPECTION 1,545.00 5/98 004613 18071 06/16/1998 250- 4020 542.40 -16 PUBLIC WORKS INSPECTION 825.00 4/98 004616 18071 06/16/1998 250- 4020 542.40 -16 PUBLIC WORKS INSPECTION 960.00 VENDOR TOTAL 4,200.00 2,300.00 2,300.00 PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000125 THE DINI GROUP 0000798 THE LIPMAN COMPANY (TLC) 6/11/98 004647 06/17/1998 001 0000 210.20 -01 SECTION 125 251.70 0000409 TUCKER, BEVERLY 6/10/98 004641 06/17/1998 127709 004638 06/17/1998 127710 004639 06/17/1998 127711 004640 06/17/1998 0000088 UNITED STATES POSTAL SERVICE 20990014 004514 06/11/1998 001- 1050 513.40 -21 ADD POSTAGE TO MACHINE 1,000.00 0000591 US GAMES U844338 004591 18649 06/16/1998 290 6010 564.30 -01 CAMP SUPPLIES PARTIAL PMT 69.74 0000415 US RENTALS, INC. 004 104642 004547 0001441 VALLEY HEATING R66160 -A 004538 R66160 004537 0000005 1941 WANG, MANDY 004587 EXPENDITURE APPROVAL LIST AS OF: 06/19/1998 290- 6005 564.30 -01 LUNCH FOR LEADERS 290 6010 564.40 -51 RE- IMBURSEMENT /TEEN CAMP 290 6010 564.40 -51 RE- IMBURSEMENT /TEEN CAMP 290 6010 564.40 -51 RE- IMBURSEMENT /TEEN CAMP 06/12/1998 150- 3005 532.40 -30 RENTAL OF PLANER VENDOR TOTAL 06/11/1998 001 1040 413.05 -00 SUPP. BUS. LIC PEE REFUND 06/11/1998 250- 4015- 422.01 -00 80% PERMIT FEE REFUND VENDOR TOTAL 06/15/1998 290- 6005- 445.02 -00 CLASS REFUND 0000426 WEST COAST BLDG, SERVICE 21772 004483 17991 06/10/1998 001 1060 513.30 -02 CLEANING SUPPLIES VENDOR TOTAL 251.70 VENDOR TOTAL 134.22 VENDOR TOTAL 1,000.00 VENDOR TOTAL 69.74 VENDOR TOTAL VENDOR TOTAL 0000433 WILKINS, LARRY 50 004628 06/16/1998 290 6005-564.40 -10 INSTRUCTOR FEES VENDOR TOTAL 23.97 33.25 67.50 9.50 216.50 216.50 18.60 100.20 118.80 84.00 84.00 24.00 24.00 1,012.50 1,012.50 PAGE 14 PREPARED 06/17/1998, 10:41:54 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 15 AS OF: 06/19/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000433 WILKINS, LARRY 0000005 1022 WINEINGER, GLYNIS 004536 0001390 WRIGHT, OLIVER L. '5/98 004592 06/11/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND 100.00 VENDOR TOTAL 100.00 06/16/1998 001 1040 513.40 -10 INTERIM FINANCE DIRECTOR 12,440.00 VENDOR TOTAL 12,440.00 TOTAL EXPENDITURES 315,875.18 GRAND TOTAL 2,586.00 318,461.18 PREPARED 6/12/98, 14:11:17 PROGRAM GM344L CITY OF SARATOGA PAGE 1 ACCOUNTING PERIOD 12/1998 REPORT NUMBER 45 ACCOUNTS PAYABLE CHECK REGISTER CHECK VENDOR VENDOR VOUCHER P.O. DATE VOUCHER REMITTANCE CHECK NO NO NAME NO NO AMOUNT AMOUNT TOTAL 74822* 5 PACIFIC COAST TECHNOLOGIE003791 4/24/1998 65.00- 65.00- VOIDED 75025' 96 DEPT. OF ENVIRONMENTAL HE004260 5/22/1998 1,416.00- 1,416.00- VOIDED TOTAL CHECKS 1,481.00- Fa Mongraw 14591 Oak Street Saratoga, California 95070 June 25, 1998. To The City Council, City of Saratoga Re: valet Parking, gourth Street I respectfully request that you issue a permit for Valet Parking only on a revokable or conditional basis. I have contacted yatr with complaints regarding this matter, as have my neighbors( and the residential associations on Oak Street. In the event that the operators of this enterprise do not properly supervise the attendants as to where they park, and how they drive, the permit can be revoked. This was very much out of hand in the beginning, and caused real problems for Oak Street residents. What is going to happen when Oak Street School is undergoing construction? If the parking lot is closed, or blocked off, the car'', will be back on the street again. The rights of the homeowners were totally ignored by these people in the beginning, and the attitude of some of the attendants was very obnoxious. I strongly feel that the City of Saratoga should maintain a very strong control over this issue, so that if there are continuing problems the permit can be revoked. Let me remind you that several residents have complained to the operator of this business, as well as to the City, with regard to the orange cones which are placed at the edge of parking spots on Fourth Street, to maintain valet parking spaces. These cones are a safety hazard. They deprive you of space to maneuver when going up Fourth Street to the parking garages,'rhey do not need to be in the street, and all complaints have been ignored. I ask that you consider the above matters before issuing a permit for valet -.parking. Printed on recycled paper. June 25, To: From: Subject: 0,717 ©0 0 LIK0DO 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 1998 City Council City Manager Continuation of Item 6.B. There have been additional complications with Item 6.B., which concerns the Landscaping and Lighting District. New ballots need to be mailed out, and there are difficulties with the bid for the landscaping. Staff asks that the Council continue Item 6.B. to July 15. Larry I. Perlin City Manager 46 COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM MEETING DATE: July 1, 1998 CITY MANAGER: ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD: SUBJECT: Fiscal Year 1998 -99 and 1999 -00 Budget RECOMMENDED MOTION(S): 1. Move to adopt the Resolution amending the City's Classification Plan. 2. Move to adopt the Resolution implementing a reorganization plan and authorizing permanent positions in the City service for FY 98 -99. 3. Move to adopt the Resolution establishing the FY 98 -99 Appropriation Limit. 4. Move to adopt the Resolution establishing a schedule of fees. 5. Move to adopt the Resolution adopting the budget for FY 98 -99 and 99 -00 making appropriations and authorizing carryovers thereto and expenditures therefrom. REPORT SUMMARY: After the close of the public hearing, it is recommended that the City Council act on the attached five Resolutions to formally approve the latest reorganization plan tentatively approved by the Council in May, and to adopt the budget for the biennium beginning July 1, 1998 and ending June 30, 2000. The Resolutions are listed in the order in which they should be adopted and are briefly summarized as follows: 1. Resolution amending the City's Classification Plan This Resolution, similar to ones you have adopted previously, amends the City's Employment Classification Plan to add the new positions of City Clerk, Senior Administrative Analyst, and Administrative Analyst, and delete the positions of Administrative Services Director, Deputy City Clerk, Administrative Analyst II, and Administrative Analyst I. Both SEA and SMO are in concurrence with these changes which, along with those contained in the next Resolution, will implement the latest (and hopefully last) reorganization of City staff previously reviewed by the Council in March and May. 2. Resolution implementing a reorganization plan and authorizing permanent positions in the City service for FY 98 -99 This Resolution adopts the latest reorganization plan by first rescinding the Resolution which adopted the prior reorganization plan (Section I), and then adopting the new plan (Section II) depicted in the organization chart attached. Section III identifies the positions in the current organization to be eliminated by adopting the plan, and Section IV authorizes the permanent positions in the City service by department for FY 98 -99. Lastly, Section V grants continuing authority to the City Manager to take administrative actions as needed to effectuate the plan. 3. Resolution establishing the City's Appropriation Limit for FY 98 -99 This Resolution sets the City's Appropriation (Gann) Limit for FY 98 -99 at $18,396,593, which is 5.75% higher than last year's limit, in accordance with Article XIIIB of the State Constitution. The factors used to calculate changes to the prior year's Gann Limit are provided by the State Department of Finance and the worksheet showing the history of the limit since it was first required to be established is attached to the Resolution. 4. Resolution establishing a schedule of fees This Resolution establishes the City's fee schedule for FY 98 -99. The only changes from the current schedule are an increase in the Park Development In -Lieu fee for newly created lots from $8,970 to $9,315 due to an increase in the assessed valuation of vacant real estate in the City, a reduction in the fees for Temporary Use Permits approved by the Council at your last meeting, and a general increase in Recreation fees to continue the move towards full cost recovery begun last year. 5. Resolution adopting the budget for FY 98 -99 and 99 -00 This last Resolution formally adopts the two year budget and authorizes expenditures for FY 98 -99 and 99 -00 of $12,066.4 million and $10,439.5 million respectively. Section 3 of the Resolution also establishes the City's policy for the use and carryover of reserve funds. FISCAL IMPACTS: All as stated in the Resolutions and the companion budget document. ADVERTISING, NOTICING AND PUBLIC CONTACT: A general notice of the two budget hearings was published in the Saratoga News and mailed to the Community 'Group list. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Depending on what Resolutions were not adopted, either the reorganization plan would not be approved, the fee schedule would not be approved, and /or the two year budget would not be adopted. FOLLOW UP ACTIONS: A Resolution incorporating changes to the MOU with SEA and LOU with SMO will be prepared for your July 15 meeting. 2. The budget document will be printed and distributed. 3. The budget document will be submitted to GFOA for continued consideration for a Distinguished Budget Award for the next biennium. ATTACHMENTS: Resolutions (5). City Clerk Senior Administrative Analyst Administrative Analyst RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CITY'S CLASSIFICATION PLAN WHEREAS, Rule 3.02 of.the City's Personnel Rules provides that the City Council may amend the City's Classification Plan from time to time; and WHEREAS, concurrent with the adoption of this Resolution, the City Council has adopted a Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City Service; and WHEREAS, the reorganization plan includes the addition of new and amended classifications in the City's Classification Plan; and WHEREAS, the City has apprised recognized labor organizations of these amendments to the Classification Plan; and WHEREAS, the City Council believes that the new and amended classifications are reasonable and appropriate; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby amend its Classification Plan to include the following new or amended classifications, as specified in class descriptions on file with the Office of the City Manager: FURTHER, BE IT RESOLVED that the City Council abolishes the following classifications: Administrative Services Director, Deputy City Clerk, Administrative Analyst II, and Administrative Analyst I. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of 1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Deputy City Clerk Mayor RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA IMPLEMENTING A REORGANIZATION PLAN AND AUTHORIZING PERMANENT POSITIONS IN CITY SERVICE WHEREAS, the City Council adopted Resolution No. 85- 9.108, A Resolution Implementing a Reorganization Plan and Authorizing Permanent Positions in City Service, on March 4, 1998, and WHEREAS, subsequent to the adoption of said Resolution No. 85- 9.108, the City Manager has recommended further changes to both the City's organization and Classification Plan, and POSITION FTE Administrative Services Director 1.0 Community Environment Director 1.0 Accounting Manager 1.0 Community Development Manager 1.0 Administrative Analyst II 2.9 Deputy City Clerk 1.0 Public Services Assistant 1.0 Senior Engineering Technician 1.0 Street Maintenance Specialist 1.0 WHEREAS, the City Council has considered the recommendations of the City Manager and believes that implementing these further changes will be in the best interests of the City. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: I. Rescission of Resolution No. 85- 9.108: Resolution No. 85- 9.108, adopted by the City Council on March 4, 1998, is rescinded in its entirety. II. Reorganization: The following City departments are eliminated effective close of business June 30, 1998: Administrative Services and Community Environment. The following City departments are created effective July 1, 1998: Community Development, Finance, and Public Works. Effective July 1, 1998, the organization of the City of Saratoga shall be as described and specified in the attached organizational chart. III. Elimination of Funding for City Positions: Funding for the following positions is eliminated or reduced, effective close of business June 30, 1998: 1 IV. Funding for City Positions: The permanent positions listed below are hereby authorized effective July 1, 1998: POSITION FTE City Manager 1.0 City Clerk 1.0 Administrative Analyst 2.4 Human Resources Analyst 1.0 Senior Administrative Analyst 0.75 Office Specialist 1.0 Community Development Director Associate Planner Assistant Planner Senior Building Inspector Building Inspector Plan Check Engineer Community Services Officer Office Specialist Community Development Department Public Works Director Public Works Services Manager Administrative Analyst Associate Engineer Assistant Engineer Street Maintenance Leadworker Street Maintenance Worker Park Maintenance Leadworker Park Maintenance Specialist Park Maintenance Worker Office Specialist Recreation Director Recreation Supervisor Building Maintenance Custodian Facility Coordinator Facility Maintenance Leadworker Office Specialist City Manager's Office 8.15 Public Works Department Recreation Department 2 1.0 0.75 2.0 1.0 2.0 1.0 1.0 1.0 9.75 1.0 1.0 1.0 1.0 1.0 1.0 5.0 1.0 1.0 3.0 2.0 18.0 0.9 2.0 2.0 0.6 1.0 1.75 8.25 AYES: NOES: ABSENT: ABSTAIN: ATTEST: Finance Director Office Specialist Technology Coordinator City Clerk 3 1.0 4.0 0.5 Finance Department 5.5 Total 49.65 V. Miscellaneous: The City Manager is authorized to take whatever other administrative actions are necessary or appropriate in order to effectuate this reorganization, consistent with this and other City Council resolutions relating to this reorganization, including those procedures to implement a reorganization plan prescribed in Resolution No. 85 -9.106 adopted by the City Council on June 18, 1997. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of 1998 by the following vote: Mayor City Clerk Senior Administrative I Analyst (.75 FTE) Administrative Analyst (1.9 FTE) Human Resources Analyst Admin. Analyst (.5 FTE) Office Specialist II Office Specialist I City Manager's Office 8.15 FTE CITY OF SARATOGA— Organization Chart Effective 7 -1 -98 Recreation Supervisors (2.0 FTE) Office Specialist II Recreation Director (.9 FTE) Facility Maintenance Leadworker Building Maintenance Custodian (2.0 FTE) Facility Coordinator (.6 FTE) Office Specialist I (.75 FTE) I Recreation Services 8.25 FTE 1 City Council City Manager Community Development Director Associate Planner (.75 FTE) Assistant Planner (2.0 FTE) Senior Building Inspector Building Inspectors (2.0 FTE) I Plan Check Engineer Community Service Officer I Office Specialist III Community Development 9.75 FTE City Attorney (Contract) Office Specialist I Public Works Director Associate Engineer Assistant Engineer I Admin. Analyst I Public Works Services Manager I Street Maintenance Leadworker I 1 Street Maintenance Workers (5.0 FTE) Park Maintenance Leadworker Park Maintenance Specialist Park Maintenance Workers (3.0 FTE) I Office Specialist II Public Works Services 18.0 FTE Total FTE 49.65 Finance Director Technology Coordinator (.5 FTE) H Office Specialist II (3.0 FTE) Office Specialist I I Finance 5.5 FTE RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING THE FISCAL YEAR 1998 -99 APPROPRIATION LIMIT FOR THE CITY OF SARATOGA WHEREAS, the City of Saratoga has established its Base Year appropriation limit as $5,961,747 (Five- Million -Nine- Hundred Sixty- One Thousand- Seven Hundred- Forty -Seven Dollars); and WHEREAS, the cumulative changes to the City's population, the Consumer Price Index, and per capita income statewide since the Base Year established the revised Proposition 111 Fiscal Year 1997 -98 Appropriation Limit as $17,396,306 Seventeen Million Three- Hundred Ninety -Six- Thousand- Three Hundred -Six Dollars.) WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance figures provided to this City in response to Proposition 111 passed by the voters in June 1990, reflect the appropriate statistics relevant to the calculation of the Fiscal Year 1998 -99 Appropriation Limit: Population adjustments for the year ended January 1, 1998, equals 1.54% (One point Five -Four Percent); and Per capita change in personal income for Fiscal Year 1998 -99 equals 4.15% (Four point One -Five Percent). NOW, THEREFORE, the City Council of the City of Saratoga hereby resolved as follows: Section 1: Based on the foregoing figures and the provisions of Article XEM3 of the Constitution of the State of California, the following figure accurately represents the Fiscal Year 1999 -99 Appropriation Limit for the City of Saratoga: $18,396,593 (Eighteen- Million- Three Hundred Ninety -Six- Thousand Five Hundred Ninety -Three Dollars). 1 Section 2: The City Clerk shall certify to the passage of this Resolution. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of ,1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 99GarunLimitReso 2 Mayor CITY OF SARATOGA Gann Appropriation Limit Years /Factors Amount Change BASE YEAR 78/79 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -79/80 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT 80/81, POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT-81/82 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -82/83 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -83/84 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -84/85 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -85/86 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -86/87 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -87/88 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -88/89 POPULATION CHANGE $5 $1 $1 $1 $1 $1 $81 $8 $1 $'1 $511867) $5,909,:8 $60 $1 1,03 56,510,91: 00,268 $6,6111'83 $800,6.1:4 $7,411,797 :x$14,08:2 $7 ;42 5,8 79 *677,240 03,.1.119 52,339 $8,255.45 $560,5 46 6.004:: 322 $8829,22 $91036,7 80: 5 5 8 4 8 $207,487 5 $903711:: $9045,75 $'428,7'69 ($69,164: $91405,356 $35':1,7160 $47571;1:6::. $15,61 $977472 0060,:4 0409,5 1 8 $224,773: $9,997,500 $62,98 4 85` $349,099: 8:3 $123;874 0;533,457 $490.859 1,024,3 $146,6 :1170 9400- -0.87% 10.17% 1.54% 12.11% 0.19% 9.12% 1.88% 6.79% 0.15% 2.35% 0.10% 4.74% 0.73% 3.74% 0.16% 2.30% 0.63% 3.47% 1.19% 4.66% 1.33% Years /Factors Amount Change CPI /PERSONAL INCOME GANN LIMIT -89/90 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -90/91 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT-91/92 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -92/93 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -93/94 POPULATION CHANGE CPI /PERSONAL INCOME GANN LIMIT -94/95 POPULATION CHANGE CPI /PERSONAL INCOME COMBINED PERCENTAGE GANN LIMIT -95/96 POPULATION CHANGE CPI /PERSONAL INCOME COMBINED PERCENTAGE GANN LIMIT -96/97 POPULATION CHANGE CPI /PERSONAL INCOME COMBINED PERCENTAGE GANN LIMIT -97/98 POPULATION CHANGE CPI /PERSONAL INCOME COMBINED PERCENTAGE GANN LIMIT -98/99 $1 1 ,750,712;; 5 $13,793;609 $1 $1 $1 $1 1 1 11909,3 12,41:0,730 4573;3 .34093,845' 13, 3 2:02,594 1 $22 14.0:1 E.4,1 1,1' $579;772 5 8,6 1 $162,5 $520,5 1 2 87,6 8,3 $345,2 6,1 7,3 13,3 $99, _._::$.1,0 3 5. 46- 83 81:: 10 35 93,789 34. 585404:1):; 4225764:: 58 5.1. 0,698.. 4:;307 02 13;809 534911. $467,:720.... 53;114 .1,242;992 96;306 94;593 5.19% 1.35% 4.21% 1.31% 4.14% 1.48% -0.64% 1.71% 2.72% 1.60% 0.71% 3.30% 4.72% 8.18% 1.08% 4.67% $885,594 5.80% 2.89% 4.67% 7.69% 1.54% 4.15% 8 5.75% RECALCULATED UNDER PROP 1 1 1 AS PASSED BY THE VOTERS IN JUNE 1990 SOURCE FOR REVISED C.P.I. AND COUNTY POPULATION GROWTH: STATE DEPT OF FINANCE, DEMOGRAPHIC RSRCH UNIT. AS A RESULT OF THE PROP 1 1 1 AUDIT, THIS CALCULATION HAS BEEN CORRECTED FOR 1992 -93 FORWARD, TO REFLECT GREATER OF COUNTY OR CITY POPULATION CHANGE. GannLimitWksht RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING A SCHEDULE OF FEES WHEREAS, the City Council did review the proposed budget for Fiscal Years 1998 -99 and 1999 -00 at a duly advertised public hearing and took cognizance of all testimony presented, both oral and written, at its regularly scheduled meeting of July 1, 1998. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: Section 1: The fees set forth in the attached exhibit "A" are hereby established pursuant to the Saratoga City Code and shall be paid to or collected by the City for each of the applications, permits, extensions, renewals, services or other matters enumerated therein. No application shall be deemed filed or complete until all required fees have been paid in full to the City. Section 2: Resolution Number 97 -28 and all amendments thereto are hereby repealed in their entirety, it being the intent of the City Council that the fee schedule adopted by this Resolution shall supersede all prior schedules pertaining to the same subject matter. 1 i ATTEST: City Clerk 99Fee.Res Section 3: This Resolution shall become effective on July 1, 1998, and shall be applicable to all fees and deposits which are payable to the City from and after the effective date hereof. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of ,1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 2 Mayor 'YOF.SARAT HEDULE= ecttve DE REFERENCE;' BJEC CITY CODE CHAPTERS 2, 4, 6, 7, 9, 10, 11 13 FE,E DESCRIPTI §2- 05.030(a) §4- 05.130 §4- 10.010(c) §4- 10.020(c) §4- 15.040(b) §4- 15.090(b) §4- 20.040(b) §4- 20.050 §4- 20.090 §4.30.030(b) §4.30.060 Appeals to City Council Business Licenses Fairs, carnivals Card games Public dances Public dances §4- 35.040(b) Secondhand dealers Permit application fee $300 §4- 35.070 Secondhand dealers Permit renewal fee $150 §4- 40.030(b) Taxicabs Certificate application fee $300 §4- 50.030(b) Peddlers solicitors §4- 50.060 Peddlers solicitors Private patrols Permit application fee $200 Private patrols Employee application fee $50 Private patrols Permit renewal fee $100 Firearms Application fee for permit to sell Firearms Permit renewal fee Filing fee Duplicate license fee Permit application fee Permit application fee Permit application fee Permit renewal fee Permit application fee One solicitor $100 2 -5 solicitors $150 6 -10 $250 11 -20 $300 21 $350 Photo I.D. fee $25 per badge Permit renewal fee One solicitor $50 2 -5 solicitors $75 6 -10 $125 11 -20 $150 21 $175 Photo I.D. fee $25 per badge Page 1 $100 if no public hearing $200 if public hearing required $10 $100 $1,250 $1,500 $1,500 $300 $150 Exhibit "A" F ective, E;REFEREN DESCRIPTI §4- 55.050(c) §4- 55.080(f)(1) §4- 55.090(e) Section 4- 60.050(b) Section 4- 65.030(5)(b) Section 4- 65.060 §7- 05.200 §7- 05.210 §7- 20.200(c) §7- 20.200(c) §7- 20.200(c) §7- 20.200(c) Massage establishments Massage establishments Massage establishments Motion Picture Filming Recyclers Recyclers Garbage disposal charge Garbage disposal charge 3 Years Dog License 1 Year Dog License 3 Years Cat License 1 Year Cat License Permit application fee Permit for managing employee Permit for massage practitioner Examination fee Background investigation /finger prints As set by Sheriff Appeal hearing fees Permit denials $500 Permit suspensions /revocations $1,500 Annual permit renewal Annual permit renewal, managing employee Annual permit renewal, practitioner $175 Permit application fee Permit application fee Permit renewal fee Lien administrative Special assessment Spay /Neutered No Spay /Neutered No Spay /Neutered No Spay /Neutered No Late Penalty Page 2 $750 $350 $350 As set by Examiner $375 $175 $500 $300 $150 $100 $50 $25 $75 $10 $25 $12 $45 $5 $15 $20 Exhibit "A" CITY OF SAR A TC( ESCHEDUL ective EREFERENC UBJ DESCRIPTI §7- 20.200(h) §7- 20.145(e) §7- 20.210(a) §7- 20.210(g) §7- 20.220(g)(2) §7- 20.220(g)(2) §9- 40.080(b) §9- 40.080(b) §9- 45.040 §9- 55.060 §10- 10.030(c) §10- 15.020(a) §10-20.080(a) License Tags Vicious Animals Animal Establishments Animal Establishments Horses Horses Trucks Trucks Off street vehicles Abandoned vehicles Special events Pipes, drains conduits Utility service connections Routine 0 M work by utility agencies Major repairs or capital improvements by utility agencies Permanent Encroachments Encroachment permits for real estate Open House Signs for each real estate office Replacement Tags Permit Fee License fee issuance License fee renewal License fee issuance License fee renewal Single Permit Annual Permit Permit application fee Administrative fee for removal Permit application fee Permit application fee Permit application fee Use of City Right of Way Page 3 $3 $50, plus additional cost of inspection by staff. $250 $125 $50 $25 $25 $1 00 $125 $250 $100 $300 $250 $250 $300 plus 1.5% of estimated project valuation. $300, or 10% of the most recent assessed value per square foot of the area covered by the permit, whichever is greatest. $50 per annum Exhibit "A" CITY OF SARATO SCHEDULE' ective.July DE.REFERENCE SUBJECT DESCRIPTION; §11- 10.020(c) Wildwood Park El Quito Park Refundable Security/Damage Deposit (both parks) Processing Fee (both parks) Community Center Warner Hutton House Picnic Area With Barbeque Stage Horseshoe Pit Volleyball Court Fundraisers Picnic Area Field area with picnic rental Adult Organized Sports Groups, per hour field use Youth Organized Sports Groups, per hour field use Multipurpose Rm w /kitchen Senior Center Rm w /kitchen Patio Rm w /kitchen Dance Studio Conference Rm Garden Patio House Page 4 $55 /Day per area $45 /Day $10 /Day $10 /Day $500 /Day (plus wages overhead for 1 staff person if more than 500 persons in attendance). $35 RESIDENTS 20% DISCOUNT Resident Non resident $50 $15 10 15 5 n/a 20 25 15 $95 /Hr. $80 /Hr. $45 /Hr. $40 /Hr. $20 /Hr. $200 /Day Combine both backyards (available only when renting another room). RESIDENTS 10% DISCOUNT Exhibit "A" CIT OF.; FEE SCHEDUL ectiYA DE REFERENC UBJECT E DESCRIPTIO §13-25.010 Measure G Warner Hutton House Non- Profit Organizations Community Garden Plot Blaney Plaza Banner Fee Heritage preservation Application for election to amend the General Plan. (CALIFORNIA STATE GOVERNMENT CODE 66014: Local Agency Fees Garden, Patio Gazebo House Garden Reservation /security deposit Processing Fee Any facility Water Usage Charge Standard Fee Senior Fee Civic Theater Surcharge (effective 9/1/95) Civic Theater Rehearsals Civic Theater Performances Partial use of stage Move in /move out Informal rehearsals Application for designation Permit application fee Appeal fee Reproduction and subscription fees Page 5 n/a $95 /Hr. RESIDENTS 10% DISCOUNT $300 $300 $25 50% Discount of hourly rate Resident 75 30 25 No charge $75 $150 No charge Non resident 75 35 35 $150 /wk $150/wk $1.00 per ticket sold $85 /day $260 /day $85 /day $40 /day $25 /day Exhibit "A" Not to exceed the estimated amount required to provide the service for which fee is levied as periodically determined by the Finance Director. CITY OF SARAT CHEDULE Effecti.ve DE,REFERENCE UBJECT DESCRIPTI SUBDIVISION AND ZONING REGULATIONS CITY CODE CHAPTERS 14, 15 Pursuant to Sections 14- 05.050 and 15- 05.070 of the City Code, the following fees and deposits are established for the applications, permits, extensions, renewals, services and other matters enumerated below. The fees are based on estimated costs to the City to process these various applications. In addition to the payment of the fees established herein the applicant shall hold the City harmless from all costs and expenses, including attorney's fees, incurred by City or held to be the liability of City in connection with City's defense of its actions in any proceeding brought in any State or Federal court challenging the City's actions with respect to the applicant's project. Section 14- 05.050(a)(3) Section 15- 05.070 Section 14- 05.050(b) Section 15- 05.070 Section 14- 05.0550(b) Section 15- 05.070 Environmental review: Traffic and economic studies/ other special reports or studies: Horticultural review: Environmental assessment fee Department of Fish and Game Negative Declaration Fee Environmental impact report administrative fee Monitoring of mitigation measures Administrative fee Administrative fee Deposit for Horticultural review: Page 6 $1,500 $1250 DFG, $25 City Actual cost charged by consultants, plus a 10% surcharge for staff analysis and a 25% surcharge for City's indirect costs. As specified in project approval or agreement with developer. Actual cost charged by consultants plus a 10% surcharge for staff analysis and a 25% surcharge for City's indirect costs. Actual cost charged by the City Horticultural Consultant plus a 10% surcharge for staff analysis and a 25% surcharge for City's indirect costs. $1,000 or as determined by the Community Development Director. Exhibit "A" CITY OF SARAT F ective July 1 1 DEEREFEREN E DESCRIPTI( Section 14- 05.050 Application for tentative building site approval: Section 14- 05.050 Determination of exemption from building site approval: Section 14- 05.050 Application for tentative subdivision approval: Less than 10 lots $5,000 10 or more lots Section 14- 05.050(a)(10) Park development fee: Section 14- 05.050 Application for lot line adjustment: $250 Section 14- 05.050 Application for merger of parcels: $250 Section 14- 05.050 Application for reversion to acreage: $250 Section 15- 05.070 Application for design review approval: Residential single family lot Residential multiple family Non residential or mixed use $2,500 n/a n/a n/a $500 Single- family main structure $2,500 (addition to- including demo. and new construction) Single- family main structure $3,500 (new construction vacant lot) Multiple family or non residental main $3,500 structure (addition to- including demo. and new construction) Multiple family or non residential $5,000 main structure (new construction vacant lot) Accessory structure $1,500 Administrative design review $1,500 Page 7 $5000 plus $150 for each lot over 10 $9315 [Formula: 1990 Census 2.76 per household X (5 acres /1000 Res. X $675,000 acre)]. Exhibit "A" Ni SARATO SCH ED.UI ecti DE'REFEREN BJE C„RIPTIC Section 15- 05.070 Application for use permit: Section 15- 05.070 Application for multiple use planned development permit: Single family main structure or n/a principal use Multiple family main structure or n/a principal use Conditionally permitted land use $2,500 (no new construction) Conditionally permitted land use $3,500 (addition to- including demo. and new construction) Conditionally permitted land use $5,000 (new construction vacant lot) Second unit Planning Commission $2,500 approval Second unit administrative $500 approval Non residential main structure n/a or principal use Accessory structure or use $1,500 Temporary use Planning Commission $500 approval Temporary use administrative $200 approval Conceptual plan n/a Final plan n/a Section 15- 05.070 Legal services provided by City (deposit): n/a Section 15- 05.070 Application for approval of accessory n/a structure by Community Development Director Section 15- 05.070 Application for variance: n/a Accessory structure or use $1,500 Single family main structure $2,500 (addition to- including demo. and new construction) Single family main structure $3,500 (new construction vacant lot) Page 8 6) Exhibit "A" h CITY OF`SARAT ESCHEDU ective !DE°REFERENC UBJ DESCRIPTI Section 15- 05.070 Application for sign permit: Section 15- 05.070 Multiple family or non residential main structure (addition to- including demo. and new construction) Multiple family or non residential main structure (new construction vacant lot) Tentative subdivision map Permits issued by staff Permits issued by Planning Commission single tenant multiple tenant Page 9 $3,500 $5,000 $5,000 $100 n/a $500 $1,500 Section 15- 05.070 Application for approval $100 satellite dish antenna Section 15- 05.070 Application for storage permit $100 Section 15- 05.070 Application for soundwall permit $500 Section 15- 05.070 Application for fencing enclosure $1,500 exception approval permit Section 15- 05.070 Application for construction trailer permit $100 Section 15- 05.070 General Plan Amendment $3,500 Section 15- 05.070 General Plan Amendment Requiring Election $3,500 plus costs of election as determined by City Clerk per Res. 96 -28 to be deposited with the request for election. Zoning Ordinance Amendment $3,500 Section 15- 05.070 Annexation: n/a Waiver request $500 Exempt from LAFCO review $2,500 Subject to LAFCO review $5,000 plus LAFCO fee Exhibit "A" CITY OF SARATOGA FE ESCHEDU ecttve July1 DE REFERENCE UBJECT E DESCRIPfTlO Section 15- 05.070 Section 15- 05.070 Section 15- 05.070 Section 15- 90.030 Appeals: Modification of approved application Extension of approved application Request for continuance Document storage fee: Additional fees: Page 10 $1,500 $1,500 Administrative file $50 Public hearing file $150 Appeals from administrative decisions $150 to Planning Commission per Section 15- 90.010. Appeals from Planning Commission $250 to City Council per Section 15- 90.020. $250 for second and each additional request Exhibit "A" In the event additional application processing services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his /her agents or representatives, the applicant shall pay an additional fee equal to actual cost to the City of performing the additional services, as determined by the Community Development Director. TY OF: SARAT ESCHEDUI ective EREFEREN UBJE E DESCRIPTION PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION FEES CITY CODE CHAPTER 14 Section 14- 05.050(a)(5) Section 15- 05.070 Section 14- 05.050(a)(5) Section 15- 05.070 Section 14- 05.050(a)(8) Section 14- 05.050 Section 14- 05.050(a)(6) Geotechnical Review: Map checking fee: Certificate of Compliance Improvement Plan check fee Deposit for Geotechnical Review Administrative fee Deposit Parcel map, subdivision map, reversion to acreage, amended maps, administrative fee First $50,000 of estimated construction cost Next $50,000 of estimated construction cost Additional estimated construction cost over $100,000 *The estimated construction cost shall be determined by the City Engineer and shall be exclusive of the cost to construct public utility facilities if another public utility agency is collecting similar fees for such facilities. Page 11 2,500 minimum, or a greater amount as determined by the City Engineer. Actual cost charged by the City Geotechnical Consultant plus a $500 fee for engineering staff work plus a 25% surcharge for City's indirect costs. $2,500 for the first lot plus $500 for each additional lot up to a maximum of $10,000 Actual cost charged by City Surveyor plus a 25% surcharge for City's indirect costs plus $500 for the first lot plus $100 for each additional lot for each additional lot for engineering staff work. $500 for engineering staff work plus actual cost charged by City Surveyor plus a 25% surcharge for City's indirect costs. $2,500 minimum or 5% of estimated cost, plus 4% of estimated cost, plus 3% of estimated cost. Exhibit "A" CITY OF SARATO E SCHEDULE' Effectnre July 98 DE REFEREN BJECT E' DESCRIPTI Section 14- 05.050(a)(7) Inspection fee for Subdivision and Building Site Improvements Section 14- 50.060 (c)(5) Lot Line Adjustment engineering fee Two times the Improvement Plan Check Fee. Exhibit "A" $250 for the first lot plus $50 for each additional lot. Additional fees: In the event map check, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additional services, as determined by the City Engineer. Page 12 CITY OF SARAT `SCHEDULE, Effective Ju ;ODE ;REFERENCE BJE =EE DESCRIPTI BUILDING REGULATIONS CITY CODE- CHAPTER 16 Pursuant to Section 16- 05.030 of the City Code, the following fees and deposits are established for applications, permits, extensions, renewals, services and other matters enumerated below: Section 16- 05.030 Occupancy Inpections: Section 16- 05.030 Building Permits Total Valuation $1 to $2,000 $2,001 to $25,000 $25,001 to $50,000 $50,001 to $100,000 $100,001 to $500,000 $500,001 to $1,000,000 $1,000,000 and up $165 Building permit fee* $57 (Minimum) $57 for the first $2,000 plus $12 for each additional $1,000 or fraction thereof, to and including $25,000 $333 for the first $25,000 plus $8.20 for each additional $1,000 or fraction thereof, to and including $50,000 $538 for the first $50,000 plus $5.80 for each additional $1,000 or fraction thereof, to and including $100,000 $828 for the first $100,000 plus $4.40 for each additional $1,000 or fraction thereof, to and including $500,000 $2,588 for the first $500,000 plus $3.80 for each additional $1,000 or fraction thereof, to and including $1,000,000 $4,488 for the first $1,000,000 plus $2.50 for each additional $1,000 or fraction thereof *Plan Check Fee shall be 65% of the Building Permit Fee Section 16- 05.030 Plumbing permits Type of project Permit fee* New Single Family Dwelling $.03 /S.F. (Minimum $62) Page 13 Exhibit "A" CITY OF,,: SARAT( SCHEDULE Effective. ui DE REFERENCE$` 'UBJE E DE$CRIPTIP Section 16- 05.030 "Plan Check Fee shall be 25% of permit fee Heating and air conditioning permits Commercial /Professional Institutions, Multiple Residential Additions of more than 1,000 S.F. Additions of less than 1,000 S.F. Remodels, residential (no added sq.ft.) Remodels, commercial Swimming Pools, spas, hot tubs (with pump and heater) Miscellaneous Structures Miscellaneous permits without associated building permit Type of Project New single family dwelling Commercial /Professional Institutional, Multiple Residential Additions of less than 2500 S.F. Additions of more than 2500 S.F. Remodels, residential Remodels, commercial Miscellaneous structures Page 14 $.03 /S.F. (Minimum $62) $.03 /S.F. (Minimum $62) $.03 /S.F. (Minimum $62) $62 $62 $62 $62 $62 $62 Permit Fee* $.02 /S.F. (Minimum $62) $.025 /S.F. (Minimum $62) $.025 /S.F. (Minimum $62) $62 $.015 /S.F. (Minimum $62) $.015 /S.F. (Minimum $62) $.02 /S.F. (Minimum $62) $62 Exhibit "A" CITY OFYSARATOGA FEE SCHEDU ectiver EREFERENC BJE( E DESCRIPTII Miscellaneous permits without $62 associated building permit *Plan Check Fee shall be 25% of permit fee Section 16- 05.030 Electrical permits Type of Project Permit fee* Single family dwelling $.03 /S.F. (Minimum $62) Commercial /Professional $.03 /S.F. (Minimum $62) Institutional, Multiple Residential $.035 /S.F. (Minimum $62) Additions less than 1000 S.F. $62 Additions more than 1000 S.F. $.03 /S.F. (Minimum $62) Remodels, residential $62 Remodels, commercial $94 Section 16- 05.030 Grading permit Section 16- 05.030 *Plan Check Fee shall be 25% of permit fee Swimming pools, spas, hot tubs $62 (with pump and heater) Miscellaneous structures Miscellaneous permits without associated building permit Quantity (Total Cut and Fill) Permit fee* 100 cubic yards or less $300 over 100 cubic yards $300 for the first 100 cubic yards plus $75 for each additional 100 cubic yards or fraction thereof Grading Plan Check Fee: $425 Page 15 $62 $62 Exhibit "A" CITY OF SARATOG E: SCHEDULE :Eff ectuve'Jul 1990 DE':REFERENCE- BJECT. ?DESCRIPTI Document Storage Fee: 8 1/2" x 11" or 14" documents $.50 for each page 18" x 24" plans $1.10 for each page Section 16- 05.030 Energy calculation review fees Type of project Fee Addition to residential building $126 New residential structure $188 /unit Addition to non residential building $251 New non residential structure $377 Application for moving permit $57 Section 16- 05.030 Other Inspection Fees: Inspections outside of normal $62 per hour business hours (minimum charge one hour) Reinspection fees assessed under $62 per hour provisions of Section 305(h) of the Uniform Administrative Code Inspections for which no fee is $62 per hour specifically indicated (minimum charge one hour) Stockpiling Permit: $150 Additional fees: In the event map check, plan checking, or inspection services by the City are required by reason of changes, modifications, additions, errors, omissions, or discrepancies occasioned by the applicant or his agents or representatives, the applicant shall pay an additional fee equal to the actual cost to the City of performing the additional services, as determined by the Building Official. Page 16 Exhibit "A" Operating Programs General Government Internal Services Capital Projects Contingency Appropriation RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADOPTING THE BUDGET FOR FISCAL YEARS 1998 -99 AND 1999 -00 MAKING APPROPRIATIONS AND AUTHORIZING CARRY -OVERS THERETO AND EXPENDITURES THEREFROM WHEREAS, on June 3, 1998, the City Manager forwarded to the City Council of said City the proposed budget for the fiscal year 1998 -99 and fiscal year 1999 -00; and WHEREAS, the City Council did review the proposed budget at a duly advertised public hearing on the proposed budget and took cognizance of all testimony presented, both oral and written, at its regularly scheduled meeting of June 3, and the regularly scheduled meeting of July 1, 1998. NOW, THEREFORE, the City Council of the City of Saratoga does resolve as follows: Section 1: The City Council hereby approves expenditures in the following amounts for Fiscal Years 1998 -99 and 1999 -00 from the consolidated budgets: CONSOLIDATED BUDGET No expenditures beyond said amounts are authorized without further action by the City Council; any adopted expenditure not expended shall be carried over to future years for subsequent expenditure authorization. 1 FY 1998 -99 8,714.9 1,169.3 941.2 1,041.0 200.0 ($000' s) FY 1999 -00 7,455.3 1,149.2 693.7 941.3 200.0 12,066.4 10,439.5 Section 2: The following appropriations for Fiscal Years 1998 -99 and 1999 -00 are hereby approved: From Current Revenues (To) From Fund Balances TOTAL APPROPRIATIONS 2 ($000's) FY 1998 -99 FY 1999 -00 10,711.9 10,560.5 1,354.5 (121.0) 12,066.4 10,439.5 Section 3: General reserves shall be used exclusively for the purpose of providing necessary funds for cash flow, emergency operations, and to supplement the Consolidated Budget as needed. Accordingly, a minimum reserve of the greater of $2,000,000 or 25% of General Fund Operating Appropriations shall be maintained at the close of the Fiscal Year. Restricted reserves shall be utilized exclusively for the purposes designated in the budget document. No expenditures from the reserves is specifically authorized, rather, reserves shall be transferred to the appropriate expenditure budget by specific action of the City Council as it deems necessary. Funds remaining in reserves at the end of this fiscal year shall be carried over to future years at the discretion of the City Council. Section 4: This Resolution shall be operational on July 1, 1998, and may be amended from time to time by resolution of the City Council. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of ,1998, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 99BudApp.Res 3 Mayor EXECUTIVE SUMMARY NO. MEETING DATE: July 1, 1998 ORIGINATING DEPT. City Clerk SUBJECT: MUNICIPAL ELECTION 1998: ISSUES TO BE DECIDED BEFORE NOMINATION PERIOD Recommended Motion: SARATOGA CITY COUNCIL Direct staff to prepare resolution authorizing candidates' statements of either 200 or 400 words; requiring that candidates pay costs of printing the candidate statement in the sample ballot; and setting advance deposit at $340 (for 200 -word limit) or $520 (for 400 -word limit). Report Summary: The next regular municipal election is November 3, 1998, and nomination period extends from July 13 through August 7. The make certain decisions before that time. Length of candidates' statements printed in sample ballot: The length of the candidates' statements at 200 words unless authorizes 400 words. For the last several elections, the statements have been 400 words. the initial Council must law sets the the Council candidates' Payment for candidates' statements: The law allows the estimated costs of the candidates' statements to be paid by the candidates in advance, with any excess payment being refunded. If the Council wishes, however, the City may pay for the candidates' statements. For the last several elections, the candidates have paid in advance. Fiscal Impacts: Estimated cost of each candidate's statement: $340 or $520. Follow Up Actions: The resolution confirming these decisions and the resolution calling the election will be presented at the Council meeting of July 7. Consequences of Not Acting on the Recommended Motions: Staff will assume that no changes to past procedure are intended and will prepare materials as for most recent election. Attachments: None. TIME: Wednesday, June 17, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting 7:30 Pledge of Allegiance Led by Barbara Farnum, mother of Youth Commissioner Farnum. 1. ROLL CALL Councilmembers Bogosian, Moran, Shaw and Mayor Wolfe were present; Councilmember Jacobs was absent. Staff members present were City Manager Perlin, Community Development Director Walgren, City Attorney Riback, and Deputy City Clerk Cory. 2. CEREMONIAL ITEMS A. Resolution appointing and reappointing Youth Commissioners MORAN /SHAW MOVED TO ADOPT RESOLUTION 98 -17. Passed 4 -0. B. Administration of Oath of Office to Youth Commissioners Altafi, Ho, Mount, Biadat, Weiner, Farnum and Johnson Mayor Wolfe administered the Oath of Office to all commissioners except Mount and Weiner. C. Proclamation on Saratoga HomeTown Celebration July 3 SHAW /BOGOSIAN MOVED TO APPROVE PROCLAMATION. Passed 4 -0. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on June 12. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS 1) Update by ALTRANS Representative Jill Thompson, representing ALTRANS, described recent activities of ALTRANS and noted that a meeting would be held to develop programs for next year. Councilmember Moran suggested that Jill invite the school liaison person from the Public Safety Commission to the meeting. Executive Director Steve Blaylock reviewed further the activities and accomplishments of ALTRANS. Rick Callender, representing the Santa Clara Valley Water District, urged the Council to support a letter concerning the CalFed Bay Delta Program. Mayor Wolfe stated that the issue would be taken up after public hearings. 2) Mayor's Remarks about Saratoga's Future Revenue Growth Mayor Wolfe read a statement concerning the long -term financial health of the City of Saratoga. He suggested that a Blue Ribbon Panel be formed to make recommendations. B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. Since the hour of 8:00 p.m. had arrived, Mayor Wolfe proceeded to public hearings on the agenda. 6. PUBLIC HEARINGS MINUTES SARATOGA CITY COUNCIL City Council Minutes 2 June 17, 1998 A. Appeal of denial of request for Design Review approval to construct a new two story, single family residence, 4,043 sq. ft. in sire, 25 ft. in height, on a 29,020 sq. ft. lot at 14265 Burns Way in the R- 1- 15,000 Zoning District (APN 503 -23 -006; DR98 -007) (Appellant /applicant, Jayakumar) Mayor Wolfe noted that the appellant /applicant had requested a continuance to July 15. City Manager Perlin briefly described the appeal and noted a number of communications that had been received after the Council's information packet had been delivered to them. City Attorney Riback explained that those who wished to speak tonight could do so, but they could also wait until July 15 to speak. The public hearing was opened at 8:00 p.m. Jim Renalds, Marion Way, opposed the project. He felt single -story ranch homes were appropriate for the neighborhood. Jim Payne, Kurt Voester, and Dorothy Stamper said they would speak at the July 15 meeting. Gary Campbell asked the Council to read his letter. Councilmembers reported meeting and speaking to the appellants and receiving communications from interested parties. AT 8:20 P.M. MORAN /SHAW MOVED TO CONTINUE THE HEARING TO JULY 15. Passed 4 -0. p m. B. Appeal of Use Permit approval to install 3 cellular panel antennas on an existing PG &E transmission tower with an associated radio equipment shelter (approximately 160 sq. ft.) to be located directly beneath the tower. The site is located east of Quito Rd. and adjacent to Hwy. 85 within an R -1- 10,000 residential zoning district. An initial study and negative declaration have been prepared for this project pursuant to the requirements of the California Environmental Quality Act. (APN 403 -24 -001; UP98 -005) (Appellant, Jensen; Applicant, Cellular One) City Manager Perlin introduced Community Development Director Walgren, who reviewed the staff report. The public hearing was opened at 8:30 Cheriel Jensen, Quito Road, the appellant, reiterated her appeal letter. Cheryl Zatkin Steres, Pierce Road, spoke in favor of cellular phones. She believed they were important in dealings with her patients and with her family. George Steres concurred and questioned the appellant's grounds for concern over the transmissions from the tower. The public hearing was closed at 8:45 p.m. MORAN /SHAW MOVED TO DENY THE APPEAL, UPHOLDING THE PLANNING COMMISSION DECISION. Passed 4 -0. C. Landscaping and Lighting District LLA -i: Public Hearing on Proposed Assessments for FY 98 -99 City Manager Perlin reviewed the staff report. The public hearing was opened at 8:55 p.m. No one appearing to speak or submit ballots, it was closed at 8:56 p.m. City Manager Perlin reviewed the tally of votes, as shown below. City Council Minutes 3 ACTUAL VOTES ZONE SUPPORT OPPOSE 27 28 29 30 31 16 60 1 6 3 29 0 7 4 7 1 Since the assessments had failed in three of Councilmembers discussed how to proceed. There continue the public hearing to July 1 to allow the to notify those who had not voted that they could clarify the instructions to avoid unusable ballots. BALLOTS UNDELIVERED OR UNSIGNED SHAW /BOGOSIAN MOVED TO RE -OPEN THE PUBLIC HEARING AT 9:05 P.M. 4 -0 June 17, 1998 the four zones, was consensus to City Manager time still vote and to SHAW /BOGOSIAN MOVED TO CONTINUE THE PUBLIC HEARING TO JULY 1. Passed 4 -0. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications (Clerk's note: The following action was taken under the provisions of Government Code 54954.2(b)(2) concerning the need to take immediate action on an item which came up after posting of the agenda.) BOGOSIAN /SHAW MOVED TO ADD SANTA CLARA VALLEY WATER DISTRICT LETTER CONCERNING CALFED BAY -DELTA PROGRAM TO AGENDA. Passed 4 -0. BOGOSIAN /MORAN MOVED TO DIRECT MAYOR TO SIGN LETTER. Passed 4 -0. 7. OLD BUSINESS A. Fees for Temporary Use Permits for Non Profit Groups (continued from 6/3) City Manager Perlin acknowledged communications received since the City Council received their information packet. Rabbi Daniel Pressman, Convener of the Saratoga Ministerial Association, spoke in favor of waiving fees for non profit groups because of the many benefits they confer on the community. Father Al Larkin, Sacred Heart Church, also favored waiving fees, as did Cheryl Zatkin Steres, Pierce Road; George Steres, Pierce Road; Ms. Bernie Hoye, Sacred Heart Church; Howard Stohlman, Melinda Circle; Brett Borah, Northampton Dr.; and Rev. Ernest Cockrell. Mayor Wolfe suggested that only a token fee such as $25.00 be charged non profit groups. Other Councilmembers favored lowering the fees, but not to a token amount. MORAN /BOGOSIAN MOVED TO APPROVE THE STAFF RECOMMENDATION WITH THE FEES AMENDED TO $200 AND $500. Passed 3 -1 (Wolfe opposed). Mayor Wolfe then returned to Item 5 on the agenda. 5. CONSENT CALENDAR A. Previously- Discussed Items None. B. New Items 1) Planning Commission Actions, 6/10 Note and file. 2) City Financial Reports for April and May a) Treasurer's Report Receive and file. b) Investment Report Receive and file. 2 0 5 0 Passed City Council Minutes 4 June 17, 1998 c) Financial Report Receive and file. 3) Approval of Check Register 4) Ordinance 71 -175 making City Clerk position Separate from the City Manager (second reading and adoption) 5) Memo Authorizing Publicity for Upcoming Hearings Valet Parking 6) Approvals of Permits and Fee Waivers in Connection with Saratoga HomeTown Celebration on Friday, July 3, at Villa Montalvo 7) Final Map Approval (2 lots at 15001 Bohlman Rd.) (Owner, Miller) 8) Request for Fee Waiver for Saratoga Community Band Councilmember Bogosian removed Item 3 from the Consent Calendar. SHAW /BOGOSIAN MOVED TO APPROVE ALL ITEMS EXCEPT ITEM 3. Passed 4 -0. Councilmember Bogosian asked two questions about the Check Register which were answered by City Manager Perlin. BOGOSIAN /MORAN MOVED TO APPROVE ITEM 3. Passed 4 -0. C. CLAIMS AGAINST THE CITY None. 8. NEW BUSINESS None. 9. ROUTINE MATTERS A. Approval of Minutes 6/3; 6/9 SHAW /MORAN MOVED TO APPROVE MINUTES OF JUNE 3. Passed 4 -0. SHAW /MORAN MOVED TO APPROVE MINUTES OF JUNE 9. Passed 3 -0 (Bogosian abstaining because he had been absent for the meeting). Councilmember Moran requested that the Council return to Item 4.A. 4. A. Oral Communications (continued) and instructions to staff 0 A' regarding actions on current oral communications „5,w c 9- `,Q, Mayor Wolfe Proposal: Councilmember Moran did not favor he idea of a Blue Ribbon Panel; she felt the Finance Commission /served this r! function. She favored regaining lost funds such as TEA before lookin l�'''`���,�1 for other means of revenue increase. fe. Councilmember Shaw favored deferring this item until a full Council was present; he felt further long -term planning such as a five -year plan was necessary. Mayor Wolfe felt that the Council needed to proceed to obtain community input. Councilmember Bogosian believed- that -the- coming election would- .bring out the issues. He agreed that the Finance Commission is doing long range financial planning. There was consensus to place the proposal on the July 7 agenda. City Manager Perlin expected cablecasting equipment to be in place by then. 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting No meeting June 23. B. Other In response to Councilmember Moran, City Manager Perlin stated he hoped i City Council Minutes 5 June 17, 1998 to have a presentation from the sewer district on July 15. Mayor Wolfe encouraged people to attend the HomeTown Celebration on July 3 11. CITY MANAGER'S REPORT Announced that Planning Commission interviews were being scheduled for July 1, when the full Council should be present. Announced changes in dates of Playfield Development Task Force meetings. Reported he had received a call from the Governor's Office concerning.a poll on the Vehicle License Fee proposal. Mayor Wolfe felt the fee should be repealed. After discussion, there was majority consensus to direct the City Manager to write a letter in response saying Saratoga does not support repeal of the Vehicle License Fee without guaranteed backfill from the State. 12. ADJOURNMENT The meeting was adjourned at 10:25 p.m. Respectfully submitted, Grace E. Cory Deputy City Clerk