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HomeMy WebLinkAbout06-03-1998 City Council packetY 1 31 1. 2. ,A Public hearings will start promptly at 8:00, when the Council will move from whatever item it is considering at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the lobby. TIME: Wednesday, June 3, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Closed Session 6:30 in Administration Conference Room, 13777 Fruitvale Avenue Pursuant to Government Code Section 54956.9(a): CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Names of cases: Baykeepers vs. City of Saratoga; Saratoga vs. West Valley- Mission College District *1 Mayor's Report on Closed Session. O Pledge of Allegiance ROLL CALL Af CEREMONIAL ITEMS A. Resolution commending Warren Lampshire as Citizen of the to 0 Year E. Proclamation on Independence AGENDA SARATOGA CITY COUNCIL B. Proclamation commending Olga MacFarla as Executive Director, SASCC 4c_ 2 cy r C. Resolution commending Richard Siegfried for Service on Planning Commission H Ylo D. Resolutions commending Outgoing Youth Commissioners il 50th Anniversary of Israel's D REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 29. City Council Agenda 2 June 3, 1998 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. 5D 5. CONSENT CALENDAR These items will be acted upon in one motion for each section unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. However, items in Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which the hearing was closed. Those items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. A. Previously- Discussed Items None. B. New Items 1) Planning Commission Actions, 5/27 Note and file. 2) Direction to Staff to Review Conflict of Interest Code 3) Memo Authorizing Publicity for Upcoming Hearings LLA Jayakumar Appeal; Jensen Appeal 4)- Approval of Check Register /r 17..5 ,I C. CLAIMS ,AGAINST THE CITY None. 60 7 e f (4 ca1 0 110 6) 6. PUBLIC HEARINGS 8:00 pm. City Coun it Agenda 3 Roofing Issues: B. Public Hearing on Proposed Formation of Underground Utility District Number 8 (Saratoga Avenue between Fruitvale Avenue and Baroni Court) /dm/ Ordinance amending the Saratoga Building require Class A Roofing throughout the City safety reasons (second reading) Recommended Action: Adopt ordinance by tit waiving further reading. Resolution setting forth Findings of Local Conditions l Recommended Action: Adopt resolution. A/rtti C C. Hearing on Brush and Weed Abatement Recommended Action: Adopt resolution. (-0 June 3, 1998 Code to for fire le only, D. City of Saratoga Budget, 1998 2000 (Note: Hearing will be continued to Jilne/174 City Council Agenda 4 June 3, 1998 i.,4 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications 7. OLD BUSINESS ACII x: 51 9. A. Report on Tempora Use Permit Fees for Non Profit Groups 6 7ri C -o B. Ordinance Relating to the Appointment of the City Clerk Position Separate from that of City Manager (first reading and introduction) 7 141 0 q it) 8. NEW BUSINESS A. Proposed Standards for Newsracks in Public Right of Way Recommended Action: Approve in concept. ROUTINE MATTERS (Note: City Atto e will be excused at this point if no longer needed.) A. Approval of Minutes 5/20; 5/26 Imilli /.55 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting (Note: The purpose of listing the items immediately following is not to discuss or take action on them, but simply to decide whether they are to be placed on the agenda for the meeting of June 9.) Youth Commission Interviews at n,�sL_ a- f,-� v 1 s1 City Council Agenda B. Other V; i3 11. CITY MANAGER'S REPORT tn- Coo w (7,„._1-1---Li coit& qz.6 (3 $1 j,1c 12. ADJOURNMENT to nex meeti'.g at 7:00 p.m. on Tuesday, June 9, at the Adult Care Center, 19655 Allendale Avenue. In compliance with e Americans with Disabilities Act, if you need special assista to participate in this meeting, please contact Peter Gonda at 408 :•8 -1221. Notification 48 hours prior to the meeting will enable th ity to make reasonable arrangements to ensure accessibility to thi Meeting. [28 CFR 35.102- 35.104 ADA Title II] /(--e-e 1 ,0 k t,e,,.k Pte- 5 June 3, 1998 COMMENDING WARREN LAMPSHIRE WHEREAS, Warren Lampshire has been named 1997 Saratoga Citizen of the Year by the Saratoga Chamber of Commerce, an honor he was accorded for good and sufficient reasons which reflect his commitment to the City of Saratoga, and WHEREAS, Warren has devoted many years of service to such organizations as the Hakone Foundation, Saratoga Area Senior Coordinating Council, Saratoga Business Development Council, and most particularly the Rotary Club, and WHEREAS, it is through the Rotary Club that Warren's talents have come to fullest flower, since for many years he has served on or volunteered for the Membership Committee, Breakfast with Santa, Youth Service Committee, Softball, Camp RYLA, Career Days, and the Rotary Art Show, for which he invented the "Saratoga PepperBelly," which may be the greatest single factor in the Show's phenomenal success, and WHEREAS, since Warren has lived in Saratoga for 31 years, his commitment to the community has been a lasting one, and he has stepped forward to organize or volunteer for many successful and memorable events over those years, such as the City Birthday Party, Saratoga Community Parades in 1995 and 1996, American Red Cross Mother's Day Event, Thing on the Freeway, Celebrate Saratoga, Blossom Festival, and WHEREAS, we are now most pleased to recognize Warren as the recipient of Saratoga's 1997 Citizen of the Year Award. NOW, THEREFORE, BE IT RESOLVED, that WARREN LAMPSHIRE is hereby commended and thanked most heartily for his public spirit and willingness to give of himself to make Saratoga a better place to live and work. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 17th day of June, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk Mayor CONCERNING OLGA MACFARLANE 26 WHEREAS, Olga MacFarlane has served as Executive Director of the Saratoga Area Senior Coordinating Council for sixteen years, and WHEREAS, effective June 30, 1998, Olga is retiring from the position to which she has devoted herself for so long, and WHEREAS, since Olga is the only Executive Director SASCC has ever had, it cannot be denied that she is in large part responsible for its strength, its smooth operation, and its many accomplishments, and WHEREAS, Olga has used her many talents in administration, communication, and motivation and maintained high standards for herself and her staff as strong advocates for SASCC, and WHEREAS, over the years she has had a direct and beneficial effect on thousands of people, both those who work with her and those served by her, and WHEREAS, Olga has further expressed her devotion to SASCC by agreeing to act as a consultant to smooth the transition to a new Executive Director. NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby commend Olga MacFarlane for her untiring work on behalf of the seniors of Saratoga and wish her and her husband, Emery, a retirement with an enjoyable mix of activity and relaxation. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 6th day of May, 1998. Mayor RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BARATOGA COMMENDING RICHARD A. SIEGFRIED WHEREAS, Richard A. Siegfr' d has served on the Planning Com/isss during three different per ds: from June 1978 to January 1981, August 1982 to January 1991, and from August 1994 to the present, and WHEREAS, Dick actively participated in a number of important matters considered by the Commission during those years, particularly the review of several major development proposals, including the Odd Fellows Senior Care and Living Facility, the Bellgrove Homes, the renovation and expansion of the Argonaut Shopping Center, and revisions to the Design Review Ordinance, and WHEREAS, he also participated in the careful consideration of hillside development in keeping with the City's policy of preservation of the natural environment, and his attention to land use principles led him to ensure that future development was compatible with Saratoga's neighborhoods, and WHEREAS, Dick's special concern for all residents resulted in decisions that considered the needs of existing neighbors to maintain a high quality of life, and WHEREAS, since it is apparent to all who work with him that Dick has the best interests of Saratoga at heart, his many years of service are greatly appreciated by the Planning Commission, the City Council, and the staff. NOW, THEREFORE, BE IT RESOLVED, that RICHARD A. SIEGFRIED is hereby commended and thanked for his hard work on the Planning Commission, and BE IT FURTHER RESOLVED THAT we wish him well in the future. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 20th day of May, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk Mayor WHEREAS, Sarah Adolphson was first appointed to the Saratoga Youth Commission in June, 1995, and WHEREAS, Sarah has given many hours to the Youth Commission and has demonstrated commitment and willingness to work on projects wherever needed. NOW, THEREFORE, BE IT RESOLVED, that is hereby commended and thanked for service to the City of Saratoga through the Youth Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 3rd day of June, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk Sarah Adolphson Mayor 2 ori) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA COMMENDING SARAH ADOLPHSON WHEREAS, Jennifer Chang was first appointed to the Saratoga Youth Commission in June, 1996, and WHEREAS, Jennifer has given many hours to the Youth Commission and has demonstrated commitment and willingness to work on projects wherever needed. NOW, THEREFORE, BE IT RESOLVED, that is hereby commended and thanked for service to the City of Saratoga through the Youth Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 3rd day of June, 1998, by the following vote: AYES: NOES: ABSENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA COMMENDING JENNIFER CHANG Deputy City Clerk Jennifer Chang Mayor 2D (2 ATTEST: WHEREAS, Sydney Cohn was first appointed to the Saratoga Youth Commission in June, 1993, and WHEREAS, Sydney has given many hours to the Youth Commission and has demonstrated commitment and willingness to work on projects wherever needed. NOW, THEREFORE, BE IT RESOLVED, that is hereby commended and thanked for service to the City of Saratoga through the Youth Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 3rd day of June, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA COMMENDING SYDNEY COHN Deputy City Clerk Sydney Cohn Mayor D C3) WHEREAS, Laura Prolo was first appointed to the Saratoga Youth Commission in June, 1996, and WHEREAS, Laura has given many hours to the Youth Commission and has demonstrated commitment and willingness to work on projects wherever needed. NOW, THEREFORE, BE IT RESOLVED, that is hereby commended and thanked for service to the City of Saratoga through the Youth Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 3rd day of June, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: 2.D(4) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA COMMENDING LAURA PROLO Deputy City Clerk Laura Prolo Mayor CONCERNING THE FIFTIETH ANNIVERSARY OF ISRAEL'S INDEPENDENCE WHEREAS, on Sunday, June 7, 1998, an outdoor festival will be held at the Addison Penzak Jewish community Center of Greater San Jose located in Los Gatos to celebrate and recognize the 50th Anniversary of the State of Israel's Declaration of Independence, and WHEREAS, Israel is a democracy established on our shared principles of freedom and liberty for all and since its inception has been a close ally of the United States, and WHEREAS, a strong relationship between the people of the Silicon Valley and the people of Israel has developed, enabling a mutually rewarding exchange of commerce, travel, information and ideas. NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby proclaim that the City of Saratoga joins with people throughout the world in congratulating the people of Israel on the occasion of the 50th anniversary of statehood. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 3rd day of June, 1998. Mayor APPROVED 4/0. PUBLIC HEARINGS CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES DATE: Wednesday, May 27, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Roll Call Present: Chair Pierce, Commissioners Bernald, Kaplan, Murakami Absent: Commissioners Martlage, Patrick Staff: Walgren, Ratcliffe Pledge of Allegiance Minutes April 22 and May 13, 1998 April 22, 1998 minutes approved 3/1 with modifications (Kaplan abstained). Consideration of May 13, 1998 minutes was continued until the June 10, 1998 public hearing. Oral Communications Report of Posting Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 22, 1998. Technical Corrections to Packet CONSENT CALENDAR 1. DR -98 -001 (APN 386 -06 -040) CHEN, 12491 Woodside Drive; Request for Design Review approval to construct a second story addition of 946 sq. ft. to an existing 2,397 sq. ft. house on an 11,900 sq. ft. lot in the R- 1- 10,000 zoning district. Proposal will change building height from 14 feet, 6 inches to 21 feet, 6 inches. (CONTINUED FROM 4/22/98) CONTINUED 4/0 AT APPLICANT'S REQUEST TO 6/10/98, TO COMPLETE PLAN REVISIONS. s 2. DR -97 -067 (APN 386 -53 -006) LUI, 20380 Seagull Way; Request for Design Review approval to construct a first story addition totaling 1,807 sq. ft. to an existing 1,840 sq. ft. house on a 12,291 sq. ft. lot in the R- 1- 10,000 zoning district. (CONTINUED FROM 4/22/98) 3. DR -97 -060 (APN 503 -78 -038) NEOGY, 22665 Garrod Road; Request for Design Review approval Planning Commission Action Minutes Page 2 May 27, 1998 DENIED 4/0. to construct a new 6,489 sq. ft., two -story home on a vacant 4.48 acre lot in the Hillside Residential zoning district. (CONTINUED FROM 4/22/98) 4. SM -98 -001 (APN 517 -23 -020) BIRENBAUM, 20052 Sunset Drive; Request for Site Modification approval to construct a new rear yard pool with associated spa, arbor and decking on a 2.96 acre parcel located in a Hillside Residential zoning district. The property is currently developed with a 5,111 sq. ft. two -story residence. APPROVED 4/0. 5. SD -98 -001 (APN 389 -34 -003) FITZSIMMONS/YAMAOKA DEVELOPMENT, 13480 Saratoga Avenue; Request for Tentative Subdivision Map Approval to divide one 3.24 acre parcel into five single- family residential lots. The lots would range in size from 20,012 sq. ft. to 24,051 sq. ft., permitting home sizes of 4,518 to 4,830 sq. ft. (including garages). An Environmental Initial Study and Negative Declaration have been previously noticed pursuant to the requirements of the California Environmental Quality Act. APPROVED 4/0 WITH CONDITIONS. 6. DR -97 -059 (APN 503 -16 -092) BLACKWELL BROTHERS, 18880 Bella Vina Court; Request for Design Review approval to construct a new 6,011 sq. ft. two -story residence on a newly created parcel, Lot 5 of the Bella Vina Subdivision. The site is 40,000 sq. ft. and is located within an R -1- 40,000 zoning district. APPROVED 4/0 WITH CONDITIONS. 7. V -98 -006 F -98 -001 (APN 503 -72 -038) THOMAS, 21550 Saratoga Heights Drive; Request for Variance approval to construct a six foot fence within the front yard setback, the application includes a Fence Exception request to enclose an area in excess of 4,000 sq. ft. in the HR district. The parcel is approximately 2.1 acres. V -98 -006 DENIED 4/0. F -98 -001 DENIED 3/1 (PIERCE OPPOSED). DIRECTOR ITEMS 1. Village Newsracks Update COMMISSION ITEMS Planning Commission Action Minutes Page 3 May 27, 1998 COMMUNICATIONS Written 1. City Council Minutes dated May 6 and May 12, 1998 2. Notices for Planning Commission Meeting of June 10, 1998 ADJOURNMENT TO NEXT PUBLIC HEARING 9:42 p.m. to Wednesday, June 10, 1998, Civic Theater 13777 Fruitvale Avenue, Saratoga, CA SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM S r MEETING DATE: ORIGINATING DEPT. City Clerk' SUBJECT: REVIEW OF CONFLICT OF INTEREST CODE Recommended Motion: Direct staff to review City of Saratoga Conflict of Interest Code. Report Summary: None. Follow Up Actions: June 3, 1998 CITY MGR. Fiscal Impacts: Government Code Section 87306.5 requires that the City Council direct the City staff to review the Conflict of Interest Code by July 1 of even numbered years. Staff then has until October 1 to present a report on any changes recommended. Staff will present a report recommending changes in the Codes for the September 2 City Council meeting. Consequences of Not Acting on the Recommended Motions: The City Council would be in technical non compliance with Government Code Section 87306.5. Attachments: None. To: Printed on recycled paper. A. LLA -1 May 27, 1998 City Council From: Deputy City Clerk Subject: Publicity for Upcoming Hearings LLA -1; Jayakumar Appeal; Jensen Appeal Hearings have been scheduled on the above items for Wednesday, June 17. Staff requests direction as to any publicity in addition to that legally required which the Council wishes to have prepared. In accordance with Council policy, most ordinances will be introduced at noticed public hearings, including ordinances for which State law does not require a public hearing. Notices of appeals are published in the Saratoga News and mailed to all property owners within 500 feet of the site. This is the hearing concerning Landscaping and Lighting District LLA -1, which was called by Resolution 98 -05.3. Individual property owners have been notified of this hearing. In addition, the resolution has been published and posted. Staff recommends no further noticing. B. Jayakumar Appeal This is an appeal of denial of request for Design Review approval to construct a new two story, single family residence, 4,043 sq. ft. in size, 25 ft. in height, on a 29,020 sq. ft. lot at 14265 Burns Way in the R -1- 15,000 Zoning District (Appellant /applicant, Jayakumar). This is a local matter, and staff recommends no further noticing. C. Jensen Appeal Grace E. Cory sB® oaurw 0 BOO g) 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 !_(408) 868 -1200 COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe This is an appeal of Use Permit approval to install 3 cellular panel antennas on an existing PG &E transmission tower with an associated radio equipment shelter (approximately 160 sq. ft.) to be located directly beneath the tower. The site is located east of Quito Rd. and adjacent to Hwy. 85 within an R -1- 10,000 residential zoning district. Again, this is a local matter, and staff recommends no further noticing. PAYROLL CHECKS: B23463- B23492 TOTAL 0: \JANICE \CERTIFY 1eV 22- May -98 Accounts Payable Checks: A75006 -75111 1 GENERAL 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing &Comm 290 Recreation 292 Facility Ops 293 Quarry Creek 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA $267,021.50 5,563.50 1,988.63 15,299.28 5,254.39 313.60 3.78 16,180.68 1,550.00 500.00 5 60 $14,885.55 $281,907.05 $5,563.50 $1,988.63 $15,299.28 $0.00 $0.00 $5,254.39 $313.60 $3.78 $0.00 $16,180.68 $1,550.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.00 'Subtotal $313,675.36 $14,885.55 $328,560.91 1 80,226.49 Prepared by: Date: //c5' Approved by: Date: Fund I Amount Date Void Manual Fund Name I I 5/22/98 I Checks I Checks I Total I PAYROLL CHECKS: B23463- B23492 TOTAL 0: \JANICE \CERTIFY 1eV 22- May -98 Accounts Payable Checks: A75006 -75111 1 GENERAL 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing &Comm 290 Recreation 292 Facility Ops 293 Quarry Creek 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA $267,021.50 5,563.50 1,988.63 15,299.28 5,254.39 313.60 3.78 16,180.68 1,550.00 500.00 5 60 $14,885.55 $281,907.05 $5,563.50 $1,988.63 $15,299.28 $0.00 $0.00 $5,254.39 $313.60 $3.78 $0.00 $16,180.68 $1,550.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.00 'Subtotal $313,675.36 $14,885.55 $328,560.91 1 80,226.49 Prepared by: Date: //c5' Approved by: Date: PREPARED 05/21/1998, 10:32:45 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000004 A RENTAL CENTER AR145830 004173 18152 05/19/1998 0000006 A TO Z NURSERY 329 004261 18198 05/21/1998 345 004262 18198 05/21/1998 143 004263 18198 05/21/1998 401 004264 18198 05/21/1998 RGAM000201 004265 18198 05/21/1998 0000009 ABAG PLAN CORPORATION 21190805 004177 05/19/1998 0001123 ABAG POWER 199806 004198 ABAGSARATO 199806 199806 199806 199806 199806 199806 199806 199806 199806 004195 004196 004197 004199 004200 004250 004251 004252 004253 004254 CHECK /DUE DATE 05/19/1998 05/19/1998 05/19/1998 05/19/1998 05/19/1998 05/19/1998 05/20/1998 05/20/1998 05/20/1998 05/20/1998 05/20/1998 0000011 ABLE RIBBON TECHNOLOGY 078484 004204 05/19/1998 0000040 BANDA, MASANKO 004227 0000042 BAY AREA BARRICADE SERVICE 110196 004161 05/19/1998 0001426 BEZAK, MARIA ACCOUNT NO EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 05/22/1998 ITEM DESCRIPTION 001 3030 532.40 -30 RENT SMALL EQUIP FOR PRKS VENDOR TOTAL 001 3030 532.30 -01 REPLACEMENT PLANTS 001 3030 532.30 -01 PLANTER MIX,FERTILIZER 001- 3030 532.30 -01 PLANTER MIX,FERTILIZER 001 3030 532.30 -01 PLANTER MIX,FERTILIZER 001 3030 532.30 -01 PLANTER MIX,FERTILIZER VENDOR TOTAL 001 1040 513.40 -60 LIAB. CLAIM DEDUCTABLE VENDOR TOTAL 001 1060 513.40 -23 BUILDINGS 001 3030 532.40 -23 PARKS 150- 3005-532.40 -23 STREET LIGHTS 150- 3015 532.40 -23 TRAFFIC SIGNALS 180- 3040 532.40 -23 LLA -1 ELECTRIC USUAGE 180 3040 532.40 -23 LLA -1, ZONE 24 180- 3040 532.40 -23 LLA -1 ELECTRIC USUAGE 180- 3040 532.40 -23 LLA -1 ELECTRIC USUAGE 180 3040 532.40 -23 LLA -1 ELECTRIC USUAGE 180- 3040 532.40 -23 LLA -1 ELECTRIC USUAGE 180- 3040 532.40 -23 LLA -1 ELECTRIC USUAGE VENDOR TOTAL 001 1050 513.30 -01 PRINTER /COPIER RIBBONS VENDOR TOTAL 05/20/1998 290 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL 150- 3015 532.30 -01 BL WT WATER BASE PAINT VENDOR TOTAL EXPENDITURE AMOUNT 24.20 24.20 13.47 49.28 74.04 188.82 279.69 605.30 1,500.00 1,500.00 1,418.40 103.20 613.00 613.60 434.00 903.60 239.00 77.00 90.00 5.60 3.20 4,500.60 341.06 341.06 256.00 256.00 798.99 798.99 HAND- ISSUED PREPARED 05/21/1998, 1032:45 EXPENDITURE APPROVAL LIST PAGE 2 PROGRAM: GM339L AS OF 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001426 BEZAK, MARIA 004230 0000054 BOISE CASCADE 275433 004155 440232 004241 0000071 CELLULAR ONE 004184 0000103 COX, COURTNEY E. 004210 0000108 DATA TICKET, INC. 6750-IN 004239 0000005 DEMARTINIS, STANLEY 980277 004247 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE 600.00 VENDOR TOTAL 600.00 05/14/1998 001-1050-513.30-01 OFFICE SUPPLIES 405.87 05/20/1998 001-3035-532.30-01 OFFICE SUPPLIES 27.93 VENDOR TOTAL 433.80 05/19/1998 001-2010-522.40-20 MONTHLY CHRGS FOR CELL PH 170.28 VENDOR TOTAL 170.28 0001421 CESA COASTAL CHAPTER 004157 05/14/1998 001-2005-521.30-01 CESA MEMBERSHIP DUES 25.00 VENDOR TOTAL 25.00 05/20/1998 290-6010-564.40-10 DANCE CHAPERONE 25.38 VENDOR TOTAL 25.38 05/20/1998 001-1040-452.01-00 PARKING TICKET PROCESSING 265.60 VENDOR TOTAL 265.60 0000005 DEMARTINIS, STANLEY 65749 004248 05/20/1998 001-1040-413.05-00 BUSINESS LIC. FEE REF. 9.30 VENDOR TOTAL 9.30 05/20/1998 250-4015-422.01-00 PLUMBING PERMIT REFUND 50.60 VENDOR TOTAL 50.60 0000121 DEPARTMENT OF TRANSPORTATION 145514 004180 17968 05/19/1998 150-3015-532.40-15 CITY SHARE OF ELEC MAINT 1,159.68 VENDOR TOTAL 1,159.68 0000096 DEPT. OF ENVIRONMENTAL HEALTH 733399 0,04260 05/21/1998 001-1035-512.40-50 FLAMMABLE LIQUIDS,OTHER 1,416.00 VENDOR TOTAL 1,416.00 ye., PREPARED 05/21/1998, 10:32:45 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000096 DEPT. OF ENVIRONMENTAL HEALTH 0000602 EASTERDAY JANITORIAL 425116 004242 05/20/1998 001 1060 513.40 -14 VACUUM REPAIR 86.12 0000144 ELECTRICAL DISTRIBUTORS 865970 004240 17986 05/20/1998 0000150 EVANS WEST VALLEY SPRAY 27852 004171 17969 05/19/1998 001 3030 532.40 -15 SPRAYING OF PARKS, MEDIAN 125.00 0000162 G. N. RENN, INC. 236514 004170 17974 05/19/1998 001 1035 512.30 -20 GAS, DIESEL, PETR. PRODUC 419.28 0000165 GARROD FARMS 004221 0000169 GHAFOURIFAR, ZAHRA 004148 0001223 GITTENS, WILLIAM 004234 0000461 GREENBROOK, GAYLE 004147 0000183 HAKONE GARDEN FOUNDATION 004151 05/13/1998 001 1060 513.30 -02 ELECTRICAL PARTS 05/20/1998 290 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL 05/13/1998 290 6005 564.40 -10 INSTRUCTOR FEE VENDOR TOTAL 05/20/1998 290- 6005 564.40 -10 REFERREE FEES VENDOR TOTAL 05/13/1998 290 6005 564.40 -10 INSTRUCTOR FEE VENDOR TOTAL 290 6005 564.40 -10 INSTRUCTOR FEE VENDOR TOTAL VENDOR TOTAL 0000201 ICMA RETIREMENT TRUST 004255 05/21/1998 001 0000 210.20 -01 5/21/98 PAYROLL VENDOR TOTAL 86.12 VENDOR TOTAL 213.63 213.63 VENDOR TOTAL 125.00 VENDOR TOTAL 419.28 630.00 630.00 202.50 202 .50 126.00 126.00 144.00 144.00 221.00 221.00 4,204.44 4,204.44 PREPARED 05/21/1998, 1013245 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000201 ICMA RETIREMENT TRUST 0000209 JAMELLO, NANCY 004217 0001264 JEFFERS, JAMES A. 004201 0000211 JENKINS, TRACY 004235 0000214 JOE'S ROTOTILLING 1959 004172 0000005 JOHNSON, LINDA 004143 0000219 JONES, MIKE 004145 0000005 KING, KATHLEEN 42786 004216 0000929 KOEHLER, PETER 004229 0001391 5/15 KOVACH, SONIA M. 004249 0000466 KUHN, BRIAN 004219 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 05/19/1998 250-4010-542.40-10 TREE INSPECTION FEE VENDOR TOTAL 05/20/1998 290-6005-564.40-10 REFERREE FEES VENDOR TOTAL 05/19/1998 001-3030-532.40-15 TRACTOR SERVICES VENDOR TOTAL 05/13/1998 290-6005-445.04-00 CLASS REFUND VENDOR TOTAL 05/13/1998 290-6005-564.40-10 INSTRUCTOR FEE VENDOR TOTAL 05/20/1998 292-0000-260.00-00 RENTAL DEPOSIT REFUND VENDOR TOTAL 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 05/20/1998 001-1040-513.40-10 PROFESSION SERVICES 48HR VENDOR TOTAL 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 996.75 996.75 200.00 200.00 180.00 180.00 1,250.00 1,250.00 159.00 159.00 240.00 240.00 50.00 50.00 393.75 393.75 1,440.00 1,440.00 794.30 794.30 PREPARED 05/21/1998, 10:32:45 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM339L AS OF: 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000466 KUHN, BRIAN 0000234 KURTYKA, JOHN 004223 0000867 LARKIN, NANCY EADIE 004149 0000005 LATTER, LOU ANN 004134 0000005 LEE, DEBBIE 004135 0000005 LEE, STACY 004132 0000248 LINVILLE, DIANE 004146 0000005 LIU MARIANNE 004289 0000250 LOFT, JENNIE 004288 0000260 MADRIZ, MAGDA 004225 0001274 MALIK, OMAR 004154 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 09/13/1998 290-6005-564.40-10 INSTRUCTOR FEE VENDOR TOTAL 05/12/1998 290-6005-445.04-00 CLASS REFUND VENDOR TOTAL 05/12/1998 292-0000-260.00-00 REFUND RENTAL DEPOSIT VENDOR TOTAL 05/12/1998 290-6005-445.04-00 CLASS REFUND VENDOR TOTAL 05/13/1998 290-6005-564.40-10 INSTRUCTOR FEE VENDOR TOTAL 05/21/1998 290-6005-445.02-00 CLASS REFUND VENDOR TOTAL 05/21/1998 001-1015-511.30-01 DESK PLAQUE FOR NEW PSC VENDOR TOTAL 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 05/14/1998 290-6005-564.30-01 REFEREE FEE VENDOR TOTAL 324.00 324.00 27.00 27.00 39.00 39.00 300.00 300.00 142.00 142.00 225.00 225.00 159.00 159.00 23.19 23.19 45.00 45.00 67.50 67.50 PREPARED 05/21/1998, 10:32:45 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001274 MALIK, OMAR 0001411 MASUNE 0000267 5/5/98 5/5/98 004181 05/19/1998 290 6005 564.30 -01 SUPPLIES FOR CAMPS 83.05 MAZE ASSOCIATES 004159 004160 0000274 MEYERS, NAVE, RIBACK SILVER 4/98 004209 05/20/1998 001 0000 210.20 -01 CREDIT FOR PERS -APRIL '98 199804 -00355 004164 05/19/1998 001 1025 511.40 -11 LEGAL SCVS APR '98 199804 -00356 004165 05/19/1998 001 1025 511.40 -12 LITIGATION SCVS APR '98 199804 -00357 004166 05/19/1998 001- 1025 511.40 -12 LITIGATION SCVS APR '98 199804 -00358 004167 05/19/1998 001- 1025 511.40 -12 LITIGATION SCVS APR '98 199804 -00359 004168 05/19/1998 001 1025 511.40 -12 LITIGATION SCVS APR '98 199804 -00360 004169 05/19/1998 001 1025 511.40 -12 LITIGATION SCVS APR '98 0001297 MOBILASTICS 004231 0001428 MUTCH, JAMES 004233 0001263 NEW PIG CORPORATION 4129118 -00 004284 0000302 ORCHARD SUPPLY HARDWARE 004176 05/19/1998 001 1060 513.40 -15 BLDG. MAINT. SUPPLIES 004174 17931 05/19/1998 001 3030 532.30 -01 PARKS SUPPLIES 004299 17931 05/21/1998 001 3030 532.30 -01 CREDIT FOR ON TIME PAYMTS 004175 17931 05/19/1998 150- 3005 532.30 -01 STREETS SUPPLIES VENDOR TOTAL 83.05 05/19/1998 001 1040 513.40 -10 ACCOUNTING SERVICES 7,588.97 05/19/1998 001 1040 513.40 -10 PROGRESS BILLING 2,497.50 VENDOR TOTAL 10,086.47 222.50- 10,557.85 509.19 336.50 8,396.86 6,464.80 80.25 VENDOR TOTAL 26,122.95 05/20/1998 290- 6005 564.40-10 INSTRUCTORS FEE 611.00 VENDOR TOTAL 611.00 05/20/1998 290- 6005 564.40 -10 INSTRUCTORS FEE 96.00 VENDOR TOTAL 96.00 0000292 NATIONAL PLAN COORDINATOR 004256 05/21/1998 001 0000 210.20 -01 5/21/98 PAYROLL 2,370.73 VENDOR TOTAL 2,370.73 05/21/1998 150- 3020 532.30 -01 ABSORBENT MATTING 203.12 VENDOR TOTAL 203.12 180.63 174.62 20.44- 87.44 VENDOR TOTAL 422.25 =t PREPARED 05/21/1998, 10:32:45 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000302 ORCHARD SUPPLY HARDWARE 0000307 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 5/13/98 PACIFIC GAS ELECTRIC 004282 05/21/1998 004281 05/21/1998 004283 05/21/1998 004269 05/21/1998 004266 05/21/1998 004267 05/21/1998 004268 05/21/1998 004270 05/21/1998 004271 05/21/1998 004272 05/21/1998 004273 05/21/1998 004274 05/21/1998 004275 05/21/1998 004276 05/21/1998 004277 05/21/1998 004278 05/21/1998 004279 05/21/1998 0000607 PCI CLEAN FUELS INC 1066 004287 18157 05/21/1998 0000324 POULLADA, SOFIA 004224 05/20/1998 0000593 PUB EMP RETIREMENT SYSTEM 472445 004141 05/12/1998 0000005 RAHNEMA, SHEILA 004136 05/12/1998 0000334 REED GRAHAM, INC. 366784 004179 18196 05/19/1998 0000335 REEVE, PAULA 004186 05/19/1998 CHECK /DUE DATE ACCOUNT NO 001 1035 512.30 -20 001- 1060 513.40 -23 001 1060 513.40 -23 001 3030 532.40 -23 150- 3005 532.40 -23 150- 3015 532.40 -23 150- 3025 532.40 -23 180- 3040 532.40-23 180- 3040 532.40-23 180- 3040 532.40 -23 180- 3040 532.40 -23 180- 3040 532.40 -23 180 3040 532.40 -23 180- 3040 532.40-23 180 3040 532.40 -23 180- 3040 532.40 -23 180 3040 532.40 -23 EXPENDITURE APPROVAL LIST PAGE 7 AS OF: 05/22/1998 ITEM DESCRIPTION TUBE TRAILER NATURAL GAS FACILITIES MAINTENANCE NATURAL GAS VEHICLE PARKS ELECTRIC TRAFFIC SIGNALS IRRIGATION CONTROL VENDOR TOTAL 001 1035 512.30 -20 CNG VEHICLE FUEL VENDOR TOTAL 290 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL 001 0000 210.20 -01 LONG TERM CARE 5/18/98 VENDOR TOTAL 292- 0000 260.00 -00 REFUND RENTAL DEPOSIT VENDOR TOTAL 150- 3005 532.30 -01 STREET REPAIR PRODUCTS VENDOR TOTAL EXPENDITURE AMOUNT 30.11 2,808.16 239.91 242.76 534.59 1,232.21 14.58 7.29 7.29 14.58 834.10 482.51 164.21 199.91 1,451.19 11.43 7.29 8,282.12 309.45 309.45 279.60 279.60 11.08 11.08 300.00 300.00 75.61 75.61 001 2005 521.40 -05 EMERG. MGMT. MEETING MILE 15.75 HAND- ISSUED PREPARED 05/21/1998, 10:32:45 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000335 REEVE, PAULA 004187 0001419 ROSSMAN, RICHARD R*65828 004140 R #65828 004139 0000348 SAMPSON, RHEA 004226 0000005 SAMSON, MARIANNE 2273 0000346 5 -8 -98 5 -8 -98 5 -8 -98 5 -8 -98 5 -B -98 5 -8 -98 5 -8 -98 5 -8 -98 5 -8 -98 004213 SAN JOSE WATER 004292 004291 004290 004293 004294 004295 004296 004297 004298 0001420 SANATKHANI, MAHMOUD 004156 0000097 SANTA CLARA COUNTY 004203 004244 .004245 004246 CHECK /DUE DATE 05/19/1998 05/12/1998 05/12/1998 05/20/1998 05/20/1998 0000345 SAN JOSE MERCURY NEWS 286 004153 05/14/1998 COMPANY 05/21/1998 05/21/1998 05/21/1998 05/21/1998 05/21/1998 05/21/1998 05/21/1998 05/21/1998 05/21/1998 05/14/1998 05/19/1998 05/20/1998 05/20/1998 05/20/1998 ACCOUNT NO 001- 1060 513.40 -22 001 3030 532.40 -22 150 3025 532.40 -22 180 3040 532.40 -22 180- 3040 532.40 -22 180- 3040 532.40 -22 180- 3040 532.40 -22 180 3040 532.40 -22 180 3040 532.40 -22 ITEM DESCRIPTION EXPENDITURE APPROVAL LIST PAGE 8 AS OF: 05/22/1998 260 5005 552.40 -10 SOLID WASTE MEETING MILE 290-6005-445.02-00 CLASS REFUND 001 1040- 452.01 -00 001 1040- 452.01 -00 001 1040 452.01 -00 001 1040 452.01 -00 VENDOR TOTAL 001 -1040- 413.05 -00 SUP. BUSINESS LICENSE 250- 4015- 422.01 -00 ELECTRICAL PERMIT REFUND VENDOR TOTAL 290 6005 564.40 -10 INSTRUCTORS FEE VENDOR TOTAL VENDOR TOTAL 001 1045 513.40 -40 WEEKEND AD- OFFICE SPECIAL VENDOR TOTAL BUILDINGS PARKS /OPEN SPACE MEDIANS /PARKWAYS VENDOR TOTAL 001 1045 513.40 -01 EARTHQUAKE SEMINAR 4/28 VENDOR TOTAL PARKING CITATIONS 7/97 PARKING CITATIONS 4/98 PARKING CITATIONS 1/98 PARKING CITATIONS 2/98 EXPENDITURE AMOUNT 3.78 19.53 9.30 63.00 72.30 235.20 235.20 84.00 84.00 494.72 494.72 289.24 1,208.42 917.46 12.27 24.54 12.27 35.74 177.54 59.83 2,737.31 185.00 185.00 350.00 355.00 185.00 140.00 VENDOR TOTAL 1,030.00 HAND- ISSUED ttY PREPARED 05/21/1998, 10:32:45 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAM: GM339L AS OF: 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000097 SANTA CLARA COUNTY 0000099 SANTA CLARA COUNTY MAY 1998 004182 05/19/1998 001- 0000 202.10 -01 BUS TICKET REIMBURSEMENT 51.00 VENDOR TOTAL 51.00 0000701 SANTA CLARA COUNTY 9815 004193 200028 05/19/1998 001 2010 522.40 -10 SHERIFF'S TECH. 2,368.50 9815 004192 200028 05/19/1998 001 2015 523.40 -10 ADVANCE FOR LAW ENFORCEMT 195,344.83 9815 004194 200028 05/19/1998 100 2030 523.40 -10 SHERIFF'S TECH. 5,563.50 VENDOR TOTAL 203,276.83 0001114 SANTA CLARA VALLEY TRANS AUTHORITY 10937 004259 05/21/1998 150 5010 552.40 -70 97 -98 CONGESTION MGMT PRO 5,586.00 VENDOR TOTAL 5,586.00 0000005 SARATOGA HOMETOWN CELEBRATION 050898 004138 05/12/1998 800- 0000 260.10 -00 CONTRIBUTION -7 -4 CELEBRAT 500.00 VENDOR TOTAL 500.00 0000675 SARATOGA SISTER CITY 004142 05/12/1998 292 0000 260.00 -00 REFUND RENTAL DEPOSIT 300.00 VENDOR TOTAL 300.00 0000357 SARATOGA UNION 97- 98, -02 004178 05/19/1998 110- 2020 523.40 -70 GRANT -XING GUARDS -JAN -APR 1,988.63 VENDOR TOTAL 1,988.63 0001300 SCA HYGIENE PAPER INC 70549 004285 18437 05/21/1998 001 3030 532.30 -01 PAPER PROD. FOR CITY PARK 79.11 VENDOR TOTAL 79.11 0000005 SHARMA, NEENA 3059 004211 05/20/1998 290 6005- 445.02 -00 CLASS REFUND 84.00 VENDOR TOTAL 84.00 0000368 SIGNAL MAINTENANCE, INC. 34250 004162 17932 05/19/1998 150 3015 532.40 -15 MAINT. FOR 9 INTERSECTION 915.80 34383 004163 17933 05/19/1998 150- 3015 532.40 -14 UNSCHEDULED REPAIRS 346.07 VENDOR TOTAL 1,261.87 0000005 SILVERGLIDE, EDYTHE PREPARED 05/21/1998, 10:32:45 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM: GM339L AS OF 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 SILVERGLIDE, EDYTHE 2671 004212 05/20/1998 290-6005-445.02-00 CLASS REFUND 0000005 SOH, CHO 0000005 ST. GEORGE COPTIC CHURCH 1003 004214 05/20/1998 292-0000-260.00-00 RENTAL DEPOSIT REFUND 300.00 0000381 STATE OF CA- E.D.D. 5-8-98 004183 05/19/1998 001-3030-532.20-01 UNEMPLY. TEMES REMUS 1,281.00 0000382 STATE OF CALIFORNIA 004257 0000716 STEVENS CREEK DODGE DOCS91682 004185 0001368, SUPER GLASS 980610 004238 0001427 SUPPORTA, LISA 004232 0000398 TLC 0000400 TOMAINO, ROBERTA 004222 0000408 TREVISAN, CHRISTOPHER VENDOR TOTAL 004133 05/12/1998 290-6005-445.04-00 CLASS REFUND 46.00 05/21/1998 001-0000-210.20-01 5/21/98 PAYROLL VENDOR TOTAL 05/19/1998 001-1035-512.40-15 LABOR PARTS FOR #89 VENDOR TOTAL 05/20/1998 001-1060-513.40-14 REPLACE BROKEN GLASS VENDOR TOTAL 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 004258 05/21/1998 001-0000-210.20-01 SEC. 125 REIMBURSEMENT VENDOR TOTAL 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 164.00 164.00 VENDOR TOTAL 46.00 VENDOR TOTAL 300.00 VENDOR TOTAL 1,281.00 2,683.38 2,683.38 419.44 419.44 78.30 78.30 144.00 144.00 956.84 956.84 300.00 300.00 PREPARED 05/21/1998, 1032:45 EXPENDITURE APPROVAL LIST PAGE 11 PROGRAM: GM339L AS OF: 05/22/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000408 TREVISAN, CHRISTOPHER 004218 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE 4,604.00 VENDOR TOTAL 4,604.00 0000499 TSUJI, MINAKO 004150 05/13/1998 290-6005-564.40-10 INSTRUCTOR FEE 520.00 VENDOR TOTAL 520.00 0000088 UNITED STATES POSTAL SERVICE 004202 05/19/1998 001-1050-513.40-21 ADD POSTAGE TO MACHINE 1,000.00 VENDOR TOTAL 1,000.00 0000415 US RENTALS, INC. 004-102181 004286 18447 05/21/1998 001-1055-613.60-04 WEED MOWER 1,921.44 VENDOR TOTAL 1,921.44 0001363 VELASCO, MICHELLE 7839 004188 05/19/1998 150-3005-532.30-01 14 BAGELS 7.20 7839 004189 05/19/1998 150-3005-532.30-01 GROCERY ITEMS 10.58 5756 004190 05/19/1998 150-3005-532.30-01 THOMAS GUIDE FOR H. LEWIS 18.35 VENDOR TOTAL 36.13 0000388 VRS MARKING 22408 004152 18427 05/14/1998 290-6005-564.30-01 ENGRAVED SIGNS 94.05 VENDOR TOTAL 94.05 0000422 WADA, ISAO 004228 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE 139.60 VENDOR TOTAL 139.60 0001425 WARREN CONSULTING 1001 004191 05/19/1998 001-1065-513.40-10 E-MAIL DIAGNOSIS 95.00 VENDOR TOTAL 95.00 0000005 WEATHERSBEE, JERRI 41529 004215 05/20/1998 292-0000-260.00-00 RENTAL DEPOSIT REFUND 300.00 VENDOR TOTAL 300.00 0000426 WEST COAST BLDG, SERVICE 21588 004243 17991 05/20/1998 001-1060-513.40-15 JANITORIAL SVC-APR '98 495.00 VENDOR TOTAL 495.00 PREPARED 05/21/1998, 10:32:45 PROGRAM: GM339L CITY OF SARATOGA 'EXPENDITURE APPROVAL LIST PAGE 12 AS OF: 05/22/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000426 WEST COAST BLDG, SERVICE 0001410 WESTERN TRACTION COMPANY 1391602 004158 05/19/1998 150-3020-532.40-10 RENTAL OF BACKHOE BCKT 2,165.00 0000432 WHITLINGER, TENNIS 004144 0000433 WILKINS, LARRY 004220 0001429 WILLIAMS, DAWN 004236 0000005 WYMAN, BETH 004237 05/13/1998 290-6005-5'64.40-10 INSTRUCTOR FEE VENDOR TOTAL 05/20/1998 290-6005-564.40-10 INSTRUCTORS FEE VENDOR TOTAL 05/20/1998 290-6005-564.40-10 REFERREE FEES VENDOR TOTAL 05/20/1998 001-1015-511.40-04 REIMBURSE CONFERENCE EXP. VENDOR TOTAL TOTAL EXPENDITURES VENDOR TOTAL 2,165.00 1,445.00 1,445.00 1,200.00 1,200.00 54.00 54.00 385.00 385.00 313,675.36 GRAND TOTAL 313,675.36 PREPARED 05/21/1998, 10:25:27 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT NO NO NO DATE NO 0000091 COMMONWEALTH CREDIT UNION 004207 05/20/1998 001- 0000 210.20 -01 5/21/98 P/R CREDIT UNION VENDOR TOTAL 0000330 PUBLIC EMPL RETIRE FUND 004205 05/08/1998 001- 0000 210.20 -01 P/R ENDING 5/9/98 0001430 ROUND TABLE PIZZA 004208 0000701 9803 9803 9803 SANTA CLARA COUNTY 002381 002380 002382 EXPENDITURE APPROVAL LIST ITEM DESCRIPTION VENDOR TOTAL 05/12/1998 001 1005 511.40 -04 FOOD FOR YOUTH COMMYSSION VENDOR TOTAL 01/15/1998 001- 2010 522.40 -10 ADVANCE FOR LAW ENFORCEMT 01/15/1998 001 2015-523.40 -10 ADVANCE FOR LAW ENFORCEMT 01/15/1998 100 2030 523.40 -10 ADVANCE FOR LAW ENFORCEMT VENDOR TOTAL 0000395 THE PRUDENTIAL INS. COMPANY 004206 05/18/1998 001- 0000 210.20 -01 DENTAL INSURANCE 5/98 VENDOR TOTAL TOTAL EXPENDITURES GRAND TOTAL CHECK 75008 3,820.00 CHECK 75005 8,990.46 CHECK 75006 91.76 CHECK CHECK CHECK PAGE 1 EXPENDITURE HAND- ISSUED AMOUNT .00 3,820.00 .00 8,990.46 .00 91.76 73863 73863 73863 2,368.50 195,344.83 5,563.50- .00 203,276.83- CHECK 75007 1,983.33 .00 1,983.33 .00 188,391.28 188,391.28- Note: Manual checks this period $14,885.55 Void check (203,276.83) (this check listed as void on 3/12/98 verification) /4 39/16' l o ve 4d/ 1/a/ dr c/ /i9('/ -d7e/ SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM 6A MEETING DATE: June 3, 1998 ORIGINATING DEPT.: CITY MANAGER PREPARED BY: SUBJECT: Review of City -wide Class A Roofing Ordinance Proposal RECOMMENDED MOTION(S): 1. Approve the proposed resolution adopting findings of fact and need for changes or modifications to the California Building Code due to local conditions. 2. Approve the proposed ordinance amending Section 16.15.110 of the Saratoga Municipal Code by amending certain sections of the 1994 edition of the California Building Code pertaining to roof coverings. REPORT SUMMARY: CITY MANAGER: At the May 20, 1998 City Council Meeting, Council 1) reviewed the introduction of the proposed ordinance amending Section 16.15.110 of the Saratoga Municipal Code by amending certain sections of the 1994 edition of the California Building Code pertaining to roof coverings and 2) directed City staff to schedule the proposed ordinance for a second reading and adoption on June 3. The Public Safety Commission has had a long standing concern of an uncontrolled fire throughout the City due to a conflagration or a severe earthquake. This concern was validated by the Los Gatos fire last summer. An unchecked fire may intensify due to a combination of "roof jumping" from high winds and /or possible lack of fire fighting resources during a critical state of emergency. This possible hazardous condition is further exacerbated by an urban forest within Saratoga. Currently, Class A roofing is required in one -third of the City, in what is considered the "designated hazardous fire area." The existing hazardous fire areas are uphill of Saratoga Sunnyvale Rd. and Saratoga -Los Gatos Rd. All other portions of the City require a minimum of Class C roofing. The proposed ordinance would require Class A roofing throughout the City for all new construction with the exception of replacement roofs of less than 10 percent of the total roof. Roof covering definitions are as follows: Class A roof coverings are effective against severe fire exposures. Class B roof coverings are effective against moderate fire exposures. Class C roof coverings are effective against light fire exposures. Cost has been a prohibitive obstacle in the past when city -wide Class A roofing was proposed. In October of last year, the International Conference of Building Official (ICBO), publishers of the Uniform Building Code, approved and published an Evaluation Report (ER- 5404). This report introduced an approved and tested assembly for Class A roof covering which incorporates the use of wood shingles and shakes (Attachment 5). In the past, residents could have a Class B designation for wood shingle /shake roofs, but could not meet the Class A roofing requirements. With the approval of Dens -Deck, this new roofing material is used as sheathing underneath the Class B wood shingle /shake roof Residents can now meet Class A roofing requirements because the Dens -Deck and wood shake /shingle roof covering combination creates a Class A roof. Cost for the Dens -Deck material is $10 per 4 x 8 sheet; this coupled with the installation time may possibly add approximately $2,000 to $3,000 to the cost of re- roofing (an average 30 squares of roofing). Moreover, there are many other Class A roofing materials available on the market other than the wood shake/Dens -Deck combination (Attachment 4). Aesthetics was another obstacle in the past. Residents who have had a preference for wood shake application for new re -roof projects and/or any additions did not have other similar wood shake material available to them to meet Class A roofing requirements. With the approval of Class B wood shingles /shakes and Dens -Deck material, this other conflict has been resolved. The city -wide Class A roofing requirement has been championed by both public and private agencies. At the February 10, 1998 adjourned meeting between the City Council and the Public Safety Commission, the Public Safety Commission proposed a city -wide Class A roofing ordinance and Council directed the Public Safety Commission to work with City staff to develop a proposal. At the May 14, 1998 Public Safety Commission meeting, the Commission voted to support the attached city -wide Class A roofing ordinance. The Saratoga Fire District, the Santa Clara County Fire District, the Committee for Firesafe Dwellings, a non -profit organization, and the PenWest Real Estate Association, a local real estate association, also support the city -wide Class A roofing ordinance proposal. FISCAL IMPACTS: None. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of the June 3 hearing has been published in the May 20 and May 27 Saratoga News. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Ordinance would not be introduced, and the current roofing requirements would continue to apply. FOLLOW UP ACTIONS: Direct City staff to implement adopted Ordinance. ATTACHMENTS: 1. Proposed Resolution for adopting findings of fact. 2. Proposed Ordinance amending certain sections of the 1994 edition of the CA Building Code. 3. Copy of City Code Section 16.15.110 pertaining to roof covering. 4. Copy of the current Resolution modifying the hazardous fire area maps. 5. Letter of support from Saratoga Fire District and Santa Clara County Fire District. 6. Cost and investment analysis from the Committee for Firesafe Dwellings. 7. ICBO Evaluation Report on roof covering and roof deck construction (ER- 5404). 8. April 21, 1998 memo from City Attorney to City staff. 9. Copies of Saratoga News noticing the public. RESOLUTION NO. 98- -Attachment 1- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADOPTING FINDINGS OF FACT AND NEED FOR CHANGES OR MODIFICATIONS TO THE CALIFORNIA BUILDING CODE DUE TO LOCAL CONDITIONS Recitals: Changes or Modifications: Pursuant to Section 17958 of the State of California Health and Safety Code, the City Council of the City of Saratoga in its ordinance amending the 199_ Edition of the California Building Code changes or modifies certain provisions of the State Building Standards Code as it pertains to the regulation of buildings used for human habitation. A copy of the text of such changes or modifications is attached. Findings: Pursuant to Sections 17958.5 and 17958.7(a) of the State of California Health and Safety Code, the City Council of the City of Saratoga has determined and finds that the attached changes or modifications are needed and are reasonably necessary because of local climatic, geographic, and topographic conditions. Local Conditions: Local conditions have an adverse effect on the prevention of (1) major loss fires, (2) major earthquake damage, and (3) the potential for life and property loss, making necessary changes or modifications in the California Building Code in order to provide a reasonable degree of property security, and fire and life safety in this community. NOW, THEREFORE, the City Council of the City of Saratoga does hereby Resolve as follows: A. Below are listed adverse local climatic, geographic and topographic conditions making necessary the changes set forth herein to the Califomia Building Code. 1. Climatic a. Precipitation. Precipitation ranges from 20 to 31 inches per year. Approximately ninety percent (90 falls during 1 the months of November through April, and 10% from May through October. This area experiences periodic droughts; it is possible that droughts will occur in the future. b. Relative Humidity. Humidity generally ranges from 60% during day time to 75% at night. It drops to 20% during the summer months and occasionally drops lower. c. Temperatures. Temperatures have been recorded as high as 105° F. Average summer highs are in the 69-100°F range. d. Winds. Prevailing winds are from the Northwest or Southwest. However, winds are experienced from virtually every direction at one time or another. Velocities are generally in the 5 mph to 15 mph range, gusting to 7.4 mph to 30 mph, particularly during the summer months. Extreme winds, up to .60 mph, have been known to occur. e. Summary. These local climatic conditions affect the acceleration, intensity and size of fire in the community. Times of little or no rainfall, of low humidity, and high temperatures create extremely hazardous conditions, 2. Geographic and Topographic particularly as they relate to wood shake and shingle roof fires and conflagration. The winds experienced in this area can have a tremendous impact upon structure fires. During wood shake and shingle roof fires, or exposure fires, winds can carry sparks and burning brands to other structures, thus spreading the fire and causing conflagrations. In building fires, winds can literally force fires back into the building and can create a blow torch effect, in addition to preventing "natural" ventilation and cross- ventilation efforts. a. Geographic location. Saratoga is located in the Southwest portion of the Santa Clara Valley. The City is rural in character, although it is adjacent to more urban cities in the valley. 2 b. Seismic Locations. Seismically, the City sits between the active fault known as San Andreas, which bisects a portion of the City, and the potentially active Berrocal and Shannon faults. A majority of the City's land surface is in the high -to- moderate seismic hazard zones. c. Size and Population. The City records a current population of approximately 30,000. d. Roads and Streets. The number of vehicle miles driven in the City is steadily increasing and in particular since the recent completion of Highway 85 traffic congestion resulting from commuters moving through the city to their homes and places of work has increased dramatically on certain key surface arterial streets. This additional traffic has impacted the delivery of fire services. Many roads in the City are private roads, and are less likely to meet access and maintenance standards than public roads. Damage to roadways, the Highway 85 underpass and bridges can be expected in a major earthquake, cutting off fire service access. e. Topography. The topography of Saratoga includes the low -lying relatively flat valley floor and the Northwestern foothills. The mountain areas have a solid cover of vegetation. The valley has a relatively large number of trees of varying species, and has been referred to as an "urban forest A major portion of the City is underlined by a geologic stability zone. This type of geologic unit is moderately stable when dry but moderately unstable when saturated. There are several areas in Saratoga that contain rock formations conducive to abundant landslides. Landslides offer the potential to cut off fire access to entire neighborhoods. The valley floor of Saratoga is composed of several alluvial fan deposits from the creeks and streams flowing from the mountainous area. Flooding hazards resulting from the secondary effects of seismic activity could occur if landslides are activated and advance into creekbeds. In some areas, slides could block both the roadway and the creek, creating substantial access problems. f. Summary. The above local geographic and topographic conditions increase the magnitude, exposure, accessibility problems, and fire hazards presented to the two fire districts which serve Saratoga. Lying beneath the valley are thick layers of sand, gravel and day, known as alluvium, which amplify the effects of earthquakes. Based on the damage caused in Santa Clara Valley by recent earthquakes, and poor performance of alluvial deposits during earthquakes, this area could be subject to severe damage. Fire following an earthquake has the potential of causing greater loss of life and damage than the earthquake itself. Other variables may tend to intensify the situation: 1. The extent of damage to the water system; 2. The extent of isolation due to bridge and/or freeway overpass collapse; 3. The extent of roadway damage and/or amount of debris blocking the roadways; 4. Climatical conditions (hot, dry weather with high winds); 5. Time of day will influence the amount of traffic on roadways and could intensify the risk to life during normal business hours; 6. The availability of timely mutual aid or military assistance; 7. The large portion of dwelling with wood shingle roof coverings could result in conflagrations. Conclusion: Local climatic, geographic, and topographic conditions impact fire prevention efforts, and the frequency, spread, acceleration, intensity, and size of fire involving buildings in this community. Further, they impact potential damage to all structures from earthquake and subsequent fire. Therefore, it is found to be reasonably necessary that the California Building Code be changed or modified to mitigate the effects of the above conditions. 4 Passed and adopted by the City Council of the City of Saratoga, California at a meeting thereof held on the day of 1998, by the following vote: Attest: AYES: NOES: ABSENT: City Clerk MSRdsp:rja March 19, 1998 J:\ WPD \MNRSW\273\RES98\FINDINGS.CBC 5 Mayor Attachment 2- ORDINANCE NO. 71- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING SECTION 16- 15.110 OF THE SARATOGA MUNICIPAL CODE BY AMENDING CERTAIN SECTIONS OF THE 1994 EDITION OF THE CALIFORNIA BUILDING CODE PERTAINING TO ROOF COVERINGS WHEREAS, based on climatic, geographic and topographic conditions in the City of Saratoga, the public health, safety and welfare will be served by adoption of certain amendments to the California Building Code, 1994 Edition relating to the installation of roof coverings; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAINS AS FOLLOWS: Section 1: Section 16- 15.110 of the Saratoga City Code is hereby amended to read as follows: "16.15.110 Section 1503.1 added concerning roof covering. Section 1503.1 of the Building Code is added to read as follows: Sec. 1503.1 Roof Covering. Roofs shall be as specified in this code and as otherwise required by this chapter. The foregoing provisions notwithstanding, roof coverings on all buildings and structures hereafter erected or constructed in the City, shall be fire retardant, or and shall comply with the standards established for Class A or B prcparcd or built up roofing. All replacement roofs for existing buildings and structures i a haz r-' ou: -f ft shall comply with this requirement, except that a replacement of less than 10 percent of the total roof area shall be exempt." Section 2: This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption. 1 The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1998, by the following vote. AYES: NOES: ABSENT: ATTEST: City Clerk MSR:dsp April 21, 1998 J: \W PD\MNRSW\2 73 \ORD.98\BLDGCODE.AMD 2 Mayor 16- 15.100 16- 15.100 Section 1806 is added concerning reinforcement. Section 1806, first paragraph, is added to the Building Code, to read as follows: Sec. 1806 Reinforcement. A minimum of two one -half inch bars of metal reinforcement placed continuous in foundations shall be required for Group R and M occupancies without engineering design. (Ord. 71.157 2 (part), 1995) 16- 15.110 Section 1503.1 added concerning roof covering. Section 1503.1 of the Building Code is amended to read as follows: Sec. 1503.1 Roof Covering. Roofs shall be as specified in this code and as otherwise required by this chapter. The foregoing provisions notwithstanding, roof coverings on all buildings and structures hereafter erected or constructed in a designated hazardous fire area in the City, shall be fire retardant, or shall comply with the standards established for Class A or B pre- pared or built -up roofing. All replacement roofs for existing buildings and structures in a hazardous fire area shall comply with this requirement, except that a replacement of less than 10 percent of the total roof area shall be exempt. (Ord. 71.157 2 (part), 1995) 16- 15.120 Section 1923.1 is amended concerning concrete slabs. Section 1923.1 of the Building Code is amended to read as follows: Sec. 1923.1 General. The minimum thickness of concrete floor slabs supported directly on the ground shall be not less than 31 The slab shall be reinforced with not less than six inches ten -gage wire mesh or an approved alternate installed at mid height of the slab. (Ord. 71.157 2 (part), 1995) 16- 15.130 Section 2516(n) is added concerning under floor clearance. Section 2317.3 is added to the Building Code, to read as follows: Sec. 2317.3 Under floor clearance. Unless otherwise approved by the building official, the mini- (Saratoga 4-96) 390 Attachment 3 mum under floor clearances between the bottom of the floor joists, and/or girders, shall not be less than 18 inches to exposed ground in crawl spaces or exca- vated or unexcavated areas located within the periphery of the building foundation. (Ord. 71.157 2 (part), 1995) 16- 15.140 Section 2326.11.3, Item 7, is amended concerning gypsum board. Section 2326.11.3, Item 7, of the Building Code is amended to read as follows: Sec. 2326.11.3, Item 7. Portland cement plaster on studs spaced 16 inches on center installed in accor- dance with Table No. 47 -I. Limited to single story R -3 and U -1 occupancies. (Ord. 71.157 2 (part), 1995) 16- 15.150 Table A -33-A of Appendix Chapter 33 is amended concerning plan check fees. Table A -33-A of Appendix Chapter 33 of the Building Code is amended to read as follows: Table A -33 -A Plan checking fee. For excavation and fill on the same site, the fee shall be based on the total combined volume of the excavation and fill, whichever is greater. Before accepting a set of plans and specifications for checking, the building official shall collect a plan checking fee in an amount as established from time to time by resolution of the City Council. Separate permits and fees shall apply to retaining walls or major drainage structures, as indicated elsewhere in this Code. There shall be no separate charge for standard terrace drains and similar facilities. The plan checking fee for a grading permit authorizing additional work to that under a valid permit shall be the difference be- tween the fee paid for the original permit and the fee shown for the entire project. (Ord. 71.157 2 (part), 1995) 16- 15.160 Table A -33-B is amended concerning grading permit fees. Table A -33 -B of the Building Code is amended to read as follows: 1. Grading permit fees. A fee for each grading permit shall be paid to the building official, in such amount as established from time to time by resolution WHEREAS, the City of Saratoga has adopted the 1991 Edition of the Uniform Fire Code; and WHEREAS, the Fire Code defines hazardous fire area as any land which is covered with grass, grain, brush or forest, whether privately or publicly owned, which is so situated, or is of such inaccessible location, that a fire originating upon such land would present an abnormally difficult job of suppression or would result in great and unusual damage through fire or resulting erosion; and WHEREAS, the Saratoga City Code, Section 16- 20.300 states that the Fire Chief shall designate all hazardous fire areas on a map which shall be maintained in the Office of the Fire Chief and in the office of the Planning Director; and WHEREAS, the Hillside Fire Safety Committee recommendations include the realignment of the current hazardous fire area boundary to extend to Saratoga Sunnyvale Road and Saratoga -Los Gatos Road; and NOW, THEREFORE, BE IT RESOLVED, WHEREAS, the boundary line of the current hazardous fire area map is modified to reflect the expanded areas indicated on the Hazardous Fire Area Map prepared by the Fire Chief dated January 20, 1993, a copy of which is maintained in the offices of the Fire Chief and Planning Director. PASSED AND ADOPTED by the City Council, City of Saratoga, State of California, this 20th day of January. 1993 by the following vote: AYES: NOES: ABSENT: None ABSTAIN :None RESOLUTION NO. q3 -0(A Attachment 4- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MODIFYING THE HAZARDOUS FIRE AREA MAPS Councilmembers Burger, Kohler, Monia, Tucker and Mayor Anderson None 446. MAYOR MAP 5 AREAS OF EXTREME FIRE HAZARDS w ARIAS Of [ST R[11[ CITY OF SARATOGA ;4: o0' NORTH 0 SOO 3.000 J Wit 1117 URRAN S[Rv1C[ Ctt7 LIMITS G ila t (411.1.71---- 4.-e; ce-, ew ,Lb FIRE DEPARTMENT SANTA CLARA COUNTY 14700 Winch's''' 81•d.. Los Gams. CA 95030 -1818 14081378-40101phonel •140813713934211a4 06 January 1998 The Honorable Donald Wolfe Mayor of the City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mr. Mayor. c: File Fire of Santa ara County Fire Department Attachment 5- SARATOGA FIRE DISTRICT SENWCE SINGE ,!a The recent "Cats Fire" that was experienced in the lulls above Los Gatos on 07 August 1997 underscored the need for fire retardant roofing on homes in the hillside areas of Santa Clara County (see video footage taken of the fire). The homes that were lost in this fire had ordinary combustible wood roofs which were instrumental in the structures being destroyed. Had those homes been provided with fire retardant roofing, the outcome may have been dramatically different. Although the Cats Fire incident occuued in steep, rugged terrain with dense vegetation, the potential for major property loss due to fire is possible even in the typical residential subdivision on the valley floor (e.g., fires started by earthquakes). This fire loss potential can likewise be .attributed to combustible wood roofs. Combustible wood roofs combined with the vegetation fuels of the "suburban forest" can create rapidly spreading fires from house to house when firebrands and embers lofted by wind or convection currents land on readily ignitable rooftops. Due to this potential, the Santa Clara County Fire Department and the Saratoga Fire District are recommending that the City of Saratoga allow only "Class A" rated roof assemblies throughout the city for new roofs or re- roofing installations. h is important to note that the Saratoga Public Safety Commission fully endorses the concept of a "Class A" roofing ordinance for the City of Saratoga. A "Class A" roof provides the highest level of protection against rooftop fire exposure. The City of Saratoga currently allows only "Class A" roofs in the hillside Hazardous Fire Area however, a "Class C" roof is allowed throughout the remainder of the city as per minimum state standards. A "Class C" roof, usually consisting of fire retardant treated wood shakes, is an improvement over untreated combustible roofing material, but does not provide protection against the most severe fire exposure as does "Class A" roofing. Most new homes today are constructed with "Class A" roof coverings which are preferred by many architects and builders due to product appearance, durability and fire resistance. For those homeowners who prefer the appearance of wood shakes, "Class A" rated wood shake roof coverings are also available. We believe that "Class A" roof coverings are the best choice for overall community fee safety. We urge the City of Saratoga to consider this very effective fire protection measure for city-wide application. Very truly yours, Dcj�rglas Sporl4d Ernest Kraule au� Fire Chief Saratoga Fire District Swamp Class A Roofs6mt/9110106: 04/21/98 14:42 $`408 378 9342 CFPI) Attachment 6- 0 ROOFING MATERIAL TPYE ASPHALT /FIBERGLASS THREE TAB SHINGLE HEAVY LAMINATED TREATED WOOD SNAKES UNTREATED WOOD SNAKES (N /A in Calif.) COATED METAL PANELS FIBER CEMENT SNAKE FIBER CEMENT PANELS CONCRETE TILE STANDARD WEIGHT LIGHT WEIGHT CLAY TILE STANDARD WEIGHT LIGHT WEIGHT C 1 A S A A A 8 C N/A A B C A B A V A A A A INSTALLATION FRAMING STANDARD STANDARD STANDARD STANDARD STANDARD STANDARD STANDARD STANDARD STANDARD REINFORCED STANDARD(f) REINFORCED STANDARD(f) MARCH REQUIREMENTS DECKING SOLID SOLID CLS "I "/DENSDK 'OLIO SPACED SOLID /SPACED SOLID or SPACED SOLID or SPACED SOLID or SPACED SOLID SOLID SOLID SOLID COMMITTEE FOR L FIRESAFE DWELLINGS A NONPROFIT CORPORATION •.e INSTALLED COST PER SQUARE (s) (S) 1145 165 1175 315 1425 475 (b) 1360 400 (b) 5280 350 (b) $250 300 (b) 5400 450 (c) 5380 430 (c) 5350 400 (c) 1350-380 1350 380 *270 300 5350 375 $270 300 5375 400 LIFE EXPECTED/ WARRANTED (YEARS) 15 -25 25 40 10 15 (b) 10 15 (b) 10 15 (b) 10 15 (b) 40 50 40 50 40 SO 25 -SO 25 50 50 50 50 50 LIFE -CYCLE COST /YEAR PER SQUARE (1) $7 $8 $6 110 134 S38 S29 532 S23 $28 S20 124 $10 S11 $10 S11 $9 S10 S5 -S6 16 -57 15 -S6 17 $9 WEIGHT OF MATERIAL PER SQUARE (lbs.) 210 235 275 385 480+ 380+ 350+ 350+ 180 (d) 150 (d) 150 (d) 400 750 300 600 950 550 700 (g) 800 590 (g) BASIS: Costa of re- roofing of shake roofed single family residence with 32 sqs. (3,200 sq.ft.) Figures include: Tesr -off of existing roof (unless specifically excepted) Bracing up roof construction where needed Installation of solid sheathing where required (e) A `square" 1s an area of 100 square feet. (b) Virtually no warranty provided In most cases. Costs will vary higher quality shekel /shingles are more expensive (c) These costs are booed upon the application of the product over an existing wood roof. Close A requires 1/2" gypsum board; Class B requires A 720 cap sheet or foil- backed fiberglass between old wood roof and new metal roofing. (ND1E: REMOVAL OF EXISTING I® SNAKES OR MINGLES 1S VECONNENDED FOR ALL R M ING) (d) Add 300 pounds if existing Shakos and shingles are not removed. (e) Standard framing should be chocked by S structural engineer. f h 1th Indv wen All estimated costs ore based upon: A standard roof of approximately 4:12 pitch end the use of a contractor who is properly licensed, obtains permits, maintains proper insurance, etc. Actual costs may very significantly due to location, ceaglexity of roof structure, method of application, and market fluctuations. EVALUATION REPORT Copyright 1997 ICBO Evaluation Service, Inc. Attachment 7- ICBO Evaluation Service Inc" 5360 WORKMAN MILL ROAD WHITTIER, CALIFORNIA 90601 -2299 A subsidiary corporation of the International Conference of Building Officials Filing Category: ROOF COVERING AND ROOF DECK CONSTRUCTION (202) PRESSURE TREATED WOOD SHAKES AND SHINGLES CHEMCO, INC. POST OFFICE BOX 875 FERNDALE, WASHINGTON 98248 1.0 SUBJECT FTX, CEDARPLUS and Durashake Pressure- treated Wood Shakes and Shingles. 2.0 DESCRIPTION 2.1 General: The pressure treated wood shakes and shingles are pro- duced from No. 1 grade westem red cedar shakes or shingles complying with UBC Standards 15 -3 or 15-4. The shakes and shingles, having a maximum moisture content of 25 percent, are pressure- treated by Chemco, Inc., with a proprietary fire retardant chemical. Treated products are identified as "Class B" and "Cla C The "Class B" treated shakes and shingles have higher levels of chemical retention than the "Class C" shakes and shingles. Products are sold under the trade names FTX, CEDARPLUS and Durashake. 2.2 Installation: 2.2.1 General: The wood shakes and shingles are installed on spaced or solid sheathing complying with the code. The shakes and shingles are installed in accordance with Table 15 -B -2 of the code except as noted in this report. On roof slopes from 3:12 to less than 4:12, installation requires one layer of Type 15 asphalt- saturated felt. In addition to the inter layment between courses, shakes are installed with an un- derlayment of 36- inch -wide (914 mm), Type 30 asphalt -satu- rated felt under the 15- or 18- inch -long (381 or 457 mm) starter course at the eave line. Valley flashing must comply with Section 1508.5 of the code, and other flashing must com- ply with Section 1509. Maximum weather exposure of the shakes and shingles must not exceed those exposures in Table 15 -C of the code. Weather exposure of hips and ridges must not exceed those exposures permitted for the field of the roof. Starter courses at the eave are doubled. Fifteen -inch (381 mm) or 18 -inch (457 mm) shakes or shingles may be used for the final course at the ridge. See Figure 1 for typical installation details. 2.2.2 Class A Roof Co Aggaeroducts labeled as "Class B" ollakett?'ihi" gies are Installed in accordance with Section 2.2.1 of this report, over spaced or solid sheathing covered with one layer of 1 /4- inch -thick (6.4 mm) Dens -Deck Roof ER -5404 Issued October 1. 1997 Board, manufactured by Georgia- Pacific Corporation. The Dens -Deck boards are fastened to framing with minimum 9d common nails, spaced at 6 inches (152 mm) on center at edges and 12 inches (305 mm) on center at intermediate sup- ports. The Class A roof covering may be installed in areas subject to maximum basic wind speeds of 80 miles per hour (129 km/h), on structures a maximum of 40 feet (12 192 mm) in height, in Exposure B zones. 2.2.3 Class B Roof Covering: Products labeled as "Class B" shakes or shingles are installed in accordance with Section 2.2.1 of this report. 2.2.4 Class C Roof Covering: Products labeled as "Class C" shakes or shingles are installed in accordance with Sec- tion 2.2.1 of this report. 2.3 Identification: Bundles of treated wood shakes and shingles bear a label noting the shingle or shake grading agency and compliance with UBC Standard 15 -3 or 15-4. An additional label is affixed to each bundle, and bears the treater's name (Chemco. Inc.), the. product name, the name of the quality control agency (Fire Tech Services, Inc.), the fire classification and the evalu- ation report number (ICBO ES ER- 5404). Labels for "Class B" shakes are printed with red ink and labels for "Class C" shakes are printed with blue ink. See Figure 2 for product la- bels. 3.0 EVIDENCE SUBMITTED Reports of tests in accordance with the ICBO ES Acceptance Criteria for Fire- retardant treated Wood Roof Systems (AC107), dated April 1995, quality control manual and instal- lation instructions. 4.0 FINDINGS That the pressure treated wood shakes and shingles de- scribed in this report comply with the 1994 Uniform Building Code and the 1996 Accumulative Supple- ment, subject to the following conditions: 4.1 The shakes and shingles are treated, identified and installed in accordance with this report. 4.2 The shakes and shingles are pressure treated by Chemco, Inc., in Ferndale, Washington, under a quality control program with inspections by Fire Tech Services, Inc. (NER- 0A214). This report is subject to re- examination in one year. Evaluation reports of ICBO Evaluation Service, Inc., are issued solely to provide information to Class A members of ICBO, utilizing the code upon which the report is based. Evaluation reports are not to be construed as representing aesthetics or any other attributes not specifically addressed nor as an endorsement or recommen- dation for use of the subject report. This report is based upon independent tests or other technical data submitted by the applicant. The ICBO Evaluation Service, Inc., technical staff has reviewed the test results and/or other data, but does not possess test facilities to make an independent verification. There is no warranty by !CBO Evaluation Service, Inc., express or implied. as to any "Finding" or other matter in the report or as to any product covered by the report. This disclaimer includes, but is not limited to, merchantability. Page 1 of 4 Page 2 of 4 Use minimum nails to hold metal in place F Roofing felt Valley metal 8'0" long I Underlayment overlapped at pints/ eY painted both sides i O n vall width 4" to b 8" depending on water volume. Mark anticipated Underlayment Metal to extend as far as water lines (width of open valley) valley sides with a chalk line shingles or shakes Keep nails well away from the center of valley Order of applying shingles or shakes at valley 1. Stop course line here 0 2. Place pre-cut piece so that cut -angle is posi- tioned on chalk line with tip on course line Flashing Details For Shingle and Shake Valleys Dormer flashing FIGURE 1-TYPICAL INSTALLATION DETAILS Booing pacer Plywood Step hashing 3. Select a shingle or shake of the required width to complete the course ER -5404 Mastc unoenao Cornerhasnmc, Page 3 of 4 For SI: 1 inch 25.4 mm. r minimum clearance around propction Nails should not penetrate Mashing flange underneath Keep edge of flange minimum 2' from edge of shingle pint Typical Projection Flashing 3' minimum 6" minimum Nick with hatchet to stop water beading Counter Hashing Jac Plumbing stack Caulking 2• Flashing Details for Typical Roof Projections Shingle pint Apron Hashing Head Hashing Typical chimney hashing requiring soldering 04 Caulking not requiring soldering 44*4\ Typical chimney flashing Step Hashing 3" minimum overlap FIGURE 1-TYPICAL INSTALLATION DETAILS (Continued) Solder joints ER -5404 Page 4 of 4 F MESSIME Mr•rro .NO SS G 11> 1 a .'t IT.rul FIX MESSUNr WAVED SN.ftS .ND SINIVG.ES fM MOON. r. r.• W Y Class B Fare Aetardanl TREATED BY ICBO ES ER. NER 215 .r "W":. L6•wc. a• Class C Fire Relardanl 1CBO ES ER* NER 215 rorn srR.CESns•ou•N w• .o C Nr R Y•iGN•G,Kr e G•.•. wuc•nGN.NS•••;CTIONN ••c.uDE 0 w.• •..s •oo...G TREATED BY rr •a• DURASHAKE® tT Fire Retardant Treated Shakes 8 Shingles Class C Fire Retardant ICBO ES ERI NER 215 FIRE TECH SERVICES ISSAOUAH WA O.C. INSPECTION AGENCY. N.E.R. No. OA T11. LISTING No. 1005A APPLICATION INSTRUCTIONS INCLUDED WITH THIS ROOFING DURASHAKE 1S A REGISTERED TRADEMARK OF AMERICAN WOOD PRESERVERS. INC. MISSION. BRITISH COLUMBIA V2V •U4 DURASHAKE® FT Fire Retardant Treated Shakes 8 Shingles Class B Fire Retardant ICBO ES ER* NER 215 FIRE TECH SERVICES ISSAOUAH. WA O.C. INSPECTION AGENCY. N.E.R No. OA 211. LISTING No 1005A APPLICATION. INSTRUCTIONS INCLUDED WITH THIS ROOFING DURASHAKE IS REGISTERED TRADEMARK OF AMERICAN WOOD PRESERVERS INC MISSION. BRITISH COLUMBIA 525 4M4 Class C Fire Retardant TREATED BY ICBO ES ERE NER 215 is RCN WNRC11 •ra•O•r•N. RA McSSWN 1511500 at ••f•.CTN.•caK• SWAMI I O SN 1.11.1•101•0 NGLAf wE*01•0 MI ME .rwf:•1laa R INC 000. .u.e. wIN m N00•M CERTI -GUARD Cuss 8 Fire Reuraani ICBO ES ER. NER 215 1.1 •u• srar•.• •rr. •1• Class C Fn. Retardant ICBO ES ER. NER 215 rM •1CN5•.•Clarla.Or•N 0C .•.rfc two .w.C• 1616•G Poe W 1 N. at .•n.o w •cc.Aa•••• ••n•C••o. +ua.¢rnws •KLY12r12 •••N •••aar•M uo..uwc•o.s i.:C JiDfi.'( ••..rYU Y• TREATED BY colommacia rE•NDALE. MA INNIS TREATED OF FERNDALE. WA UM COMOCO FERNDALE. 1VA Class B Fire Retardant TREATED BY ICBOESERN .NER 215 VW a C. ENNt ...Ls ■s r....2 w. •wESS URF 'AWED O GE•C♦ SNAKES .ND s.u NGCES .5•1, ..e MO CHEEDCO CERTI -GUARD w.e•nn• ws•auc•cra •G1.42020w l• 2.4. Roof wG FERNDALE. WA FIGURE 2— PRODUCT LABELS ER-5404 MICHAEL R. NAVE STEVEN R. MEYERS ELIZABETH H. SILVER MICHAEL S. RIBACK KENNETH A WILSON DAVID W. SKINNER STEVEN T. MATTAS MICHAEL F. RODRIQUEZ CLIFFORD F. CAMPBELL KATHLEEN FAUBION, AICP RICK W. JARVIS DEBBIE F. LATHAM ARNE B. SANDBERG BENJAMIN P. FAY DANIEL A MULLER LIANE M. RANDOLPH PATRICK WHITNELL KATHARINE G. WELLMAN JOHN W. TRUXAW GARY A WATT JULIE L. HARRYMAN OF COUNSEL ANDREA J. SALTZMAN CERTIFIED APPELLATE SPECIALIST Attachment 8- MEYERS, NAVE, RIBACK, SILVER WILSON A PROFESSIONAL LAW CORPORATION GATEWAY PLAZA 777 DAVIS STREET, SUITE 300 SAN LEANDRO, CALIFORNIA 94577 TELEPHONE: (510) 351 -4300 FACSIMILE: (510) 351 -4481 MEMORANDUM NORTH BAY OFFICE 555 FIFTH STREET, SUITE 230 SANTA ROSA, CA 95401 TELEPHONE: (707) 545 -8009 FACSIMILE: (707) 545.6617 CENTRAL VALLEY OFFICE 5250 CLAREMONT AVENUE STOCKTON. CA 95207 TELEPHONE: (209) 951-4080 FACSIMILE: (209) 951-3009 TO: Jennie Loft, Administrative Analyst DATE: April 21, 1998 City of Saratoga FROM: Michael S. Riback, City Attorney RE: Ordinance Establishing Class A Roofing Requirement Resolution Setting Forth Findings of Local Conditions Attached please find an Ordinance amending the Uniform Building Code to establish the requirement that all new roofs in Saratoga be of a Class -A rating and a Resolution containing findings justifying the Class -A roofing requirement based upon local conditions existing in the City of Saratoga. The Ordinance and the Resolution have been reviewed by both Fire Districts and by Hugh Hexamer and Frank Lemmon, members of the Public Safety Commission, and Brad Lind, Senior Building Inspector. All have approved the documents in their present form. As you and I discussed, the full Public Safety Commission should review the documents and provide a recommendation to the City Council. The attached documents are forwarded for that purpose. Please let me know whether the Commission has any recommended changes. I understand from you that Brad Lind has indicated that the latest edition of the Uniform Building Code will not be ready for adoption until January 1999. Assuming that the Public Safety Commission and the Fire Districts would prefer that the Class -A roofing TO: Jennie Loft, Administrative Analyst FROM: Michael S. Riback, City Attorney RE: Ordinance Establishing Class A Roofing Requirement DATE: April 21, 1998 PAGE: 2 requirement be in place prior to the summer construction activity, the Ordinance and Resolution should be brought to the City Council sometime in May. MSR/bb Enclosures Please give me a call if you should have any questions. cc: Larry Perlin, City Manager (w /encls. J: \W PD\MNRS W \2 73\MEMO\LQFT.421 Michael S. Riback ie& es &able: te, Golf, AOT Jose athga siio- tisiogy blictiotices ION requests that contingent .creditor:. of the Petition for Change of Name NN KIPER be deceased, :00r file with the clerk of this coUrtfor as personal rep- your claim with the court an order changing e: to administer and mail a copy to the per Applscant(s) JACOB of the decedent. sonal representative ISAAC LINDEMEYER MjACOB ION requests the appointed by the court with- ISAAC St JOHN and HEATHER =IWILL and codi- in .four months from the MARIE UNDEMEYER lo be admitted to date of first issuance of let; HEATHERMARIEST. JOHN. he will and any Jets as provided in Section THE :COURT ORDERS all peo- re ...available for 9100 of the California pie :interested in this matter in in the file kept Probate Code,' me time for appear. before this court to rt. filing clairntAvill n�t expire' show cause why this appik before four months from the cation for change, of name hearing date noticed above. should not be granted on MU MAY EXAMINE the file July 7, 1998 at 900 a.m. kept by the court. If you are a Department 15 Located at person interested in the 191 North First Street, San estate, you mayfile with the Jose. CA 95113. court a formal Request for ,A COPY of this order to show Special Notice of the filing of cause be published once a an inventory and appraisal of ..,week for four: successive estate assets or of any peti- Vent ;prior to the day of tion or account asprovidedin :said hearing in. SARATOGA section 1250 of the California NEW, a newspaper of gener- Probate Code. A.Request for al circulation printed in the Special Notice form is avail- County of Santa Clara. able from the court derk. Dated: 4/27/98 Attorney for petitioner: /s/Alden E. Danner/ DAVID G. FERRARI Judge of the Superior Court 2005 HAMILTON AVENUE, (Pub SN5/13, 5/20. 5/2 6/3) STE. 150 SAN JOSE, CA 95125 (408) 559-7969 /s/David G. Ferrari/ (Pub 5N 5/6, 5/13,.5/20) RION requests administer the r the Independent an of Estates Act. ity will allow the presentative to actions without nbrt approval. g certain very tions, however, representative d to give notice persons unless ived= notice or the proposed independent atithority witi ss an interest- objection to shows good horny. court should he petitiOn e June 10. iiiinitept. 1 North First /5113. the grartti- Men, you 'Ibe 'hear- objec- t** eblec art before r appear- rum or by ITOR or a ORDER TO SHOW CAUSE FOR CHANGE* NAME CASE NO. ormsts SUPERIOR COURT OF CAU- FORNIA, COUNTY OF SANTA CLARA. 191 NORTH FIRST STREET, SMTIOSE, CA 95113 IN THE MATRit AMU- ovum OF scoff Isar UN- DEMEYER AND HEATHER MARIE UNDEMEYOL THE COURT FINDS that Petitioner(s) has/have filed a NOTICE OF PUBUC SALE Pursuant to the Califomia Self Service Storage Facility Act, (B&P Code 21700 et. seq.), the undersigned will sell at public auction, on May 29. 1998, personal pmperty including but not timitedLto furniture, cloth- ing, tools; and/or other household items located at: Public Storage 20902 12299 Saratoga-Sunnyvale ltd. Saratoga, 0. 95070 (408)996-9775 Time: 2:30 p.m. Stored by the following per- son(s): E213 REBEKAH L. PARR plying electric, communica- B003 JOHN ELLIS tion, or similar associated 0216 DAVID ENGLISH service in the District here- E049 RICHARD GAGLIASSO after called Underground E098 ft- lAsiditlpiinbei tf All kr10.1-4a PORT%. for m o ic oo,sorpot cancellation. Terms, rules and Baroni Court. and regulations available it 8. City of Saratoga Budget, sale. Dated this 13th and 1998-2000 (Note: Hearing 20th of May 1998 by P5 will be continued to June 17 Orangeco, Inc„ 701 Western for final action.) Avenue, Glendale, CA c. Adoption of Onfinance 91201, (018)244-8080, amending the Saratoga Bond No. 5857632. Building Code to require Class (Pub SN 5/13. 5/20) Rnehng throirKhOilIlbeCitY for tire safety reasons.- All interested persons may appear and be heard at the 1,1 above time and place. If you challenge the subject pro als Leg a a lects in co rt, you may be limited to raising only those issues you or someone else raised at the public hearing NOTICE OF HEARING BEFORE CITY COUNCIL described in this notice or in written correspondence Notice is hereby given that the at to the City Council he Deputy City Clerk of the Saratoga City Council, State hearing. In t°' the public In order to be of Cali omia, has set included in the City Wednesday, the 3rd day Of June, 1998, at 8:00 p.m. (or CourKil's information pack- ets, written communications earlier if public hearings are pefom4;00,_p,m. ontlta „o ti be r_s fil 4 ed o4 fo 'or re be j ‘or e e reached the atenda)Ari the City- Council Chambers at 13777 meeting: A copy of any materiar t° the City Fruitvate Avenue. Saratoga, California, as the tin* and Council on the above hear- place for public hearings on Wes) is On hie at the Office th f o ll owing se of the Saratoga City Clerk at 13777 .Fruitvale Avenue, A ascertain Saratoga and is available for the public necessity, healt safety, or welfare requires Q r i o T y P ti9 be ll head d te wires and po a addressed to the Deputy overhead structures and the C7 Cle6race rk. 868-1269. E. Co underground installation of /s wires and facilities for sup- Deputy City ry Clerk (Pub SN 5/20/98) ine ry! f» 1998 s r.com Cuisine Francai.e 24 95 Prix Fixe 3- course Dinner Sun -Thur from 5pm (408) 867 -7017 14560 Big Basin Way Saratoga TITLE UOPSIS OF THE ANNUAL STATEMENT :AR ENDED DE- AMBER 31, 1997 Corporate Name: .WART TITLE JRANCE COM- JY ie Office: Syra- New York :I admitted assets 365,640 it liabilities :9,391 regate write -ins for vial surplus funds ital paid -up 0,000 write -ins for than special ,lus funds 0 plus notes 0 as paid -in and :ributed surplus ;62,500 ssigned funds plus) 1,473,749 )Ius as regards :yholders 136,249 hereby certify that above items are in )rdance with the ual Statement for year ended De- iber 31, 1997, le to the Insurance imissioner of the e of Califomia, ;uant to law. JOHN F. WELL- President JULIE A. CUR- 1, Secretary Saratoga News 'J468298 051420 ay 13,20,27, Jun 3,10, 1998 ER TO SHOW CAUSE CHANGE OF NAME E NO. CV773595 ERIOR COURT OF CAL •ulA rni,uTV nr LegalAdvertising people interested in this matter appear before this court to show cause why this application for change of name should not be granted on July 7, 1998 at 9:00 a.m. in Department 15 located at 191 North First Street, San Jose, CA 95113. A COPY of this order to show cause be published once a week for four suc- cessive weeks prior to the day of said hearing in, SARATOGA NEW, a newspa- per of general circulation printed in the County of Santa Clara. Dated: 4/27/98 /s /Alden E. Danner/ Judge of the Superior Court 5/2Z Pub SN 5/13, 5/20, 5/2 NOTICE OF INTENDED TRANSFER AND LEASEBACK Notice is hereby given that D igital IQ Corporation, a California corporation "Transferor whose address is 20252 Hill Avenue, Suite M, Saratoga, California 95070, intends to transfer certain personal property to Ughthouse Capital Partners II, LP., a Delaware limited partner- ship (the "Intended Transferee whose address is 100 Drakes Landing Road, Suite 260, Greenbrae, California, 94904-3121; and that the Intended Transferee (Lessor) intends to lease- back to Transferor (Lessee), such personal property, a general description of which is as follows: Various new and used com- puters, peripherals, analyti- cal and test equipment, lab- oratory equipment and fur- niture, office furniture and equipment, software and other miscellaneous equip- NOTICE OF PUBLIC HEARING NOTICE I5 HEREBY GIVEN that the Board of Supervisors of the County of Santa Clara has sched- uled a public hearing for the 9th day of June, 1998 at the hour of 2:00 p.m., in the Chambers of said Board, 70 West Hedding Street, San Jose, to con- sider executing the Second Amendment to the existing solid waste col- lection Franchise Agreement between Green Valley Disposal Company and the County of Santa Clara, effective July 1, 1998, to authorize an increase in solid waste collection rates to the West Valley cities of Campbell, Los Gatos, Monte Sereno and Saratoga. Documents are on file in the Office of the Clerk of the Board of Supervisors at the address given above ALL INTERESTED PERSONS may appear and be heard at said time and place. Written Communications should be filed with the Clerk prior to the date of the hearing. This Notice of Public Hearing is given pursuant to the order of the Clerk of the Board of Supervisors this 20th day of May 1998, pursuant to the Government Code of the State of California. BOARD OF SUPERVISORS /s /Phyllis A. Perez/ Clerk of the Board (Pub SN 5/27/98) NOTICE OF PETITION TO ADMINISTER ESTATE OF LESUE ANN JESPERSEN CASE NO. 1-98-PR143055 To all heirs, beneficiaries, creditors, contingent cred- C h e e s e Steak$ Authentic Philly Cheese Steaks Hoagies the file kept by the court. THE PETITION requests authority to administer the estate under the Independent Administration of Estates Act. (This author- ity will allow the personal representative to take many actions without obtaining court approvaL Before tak- ing certain very important actions, however, the per- sonal representative will be required to give notice to interested persons unless they have waived notice or consented to the proposed action.) The independent administration authority will be granted unless an inter- ested person files an objec- tion to the petition and shows good cause why the court should not grant the authori A eti- tion will be h June 24, 1998 at a.m. in Dept. 1 located at 191 North First St., San Jose, CA 95113. IF YOU OBJECT to the granting of the petition, you should appear at the hearing and state your objections or file written objections with the court before the hearing. Your appearance may be in per- son or by your attorney. I F YOU ARE A CREDITOR or a contingent creditor of the deceased, you must file your claim with the court and mail a copy to the per- sonal representative appointed by the court within four months from the date of first issuance of let- ters as provided in section 9100 of the California Probate Code. The time for filing claims will not expire before four months from the hearing date noticed above. Vnl AU CV1111.1r. L- blicNotices t City Legals NOTICE OF HEARING BEFORE CITY COUNCIL Notice is hereby given that the Deputy City Clerk of the Saratoga City Council, State of California, has set Wednesday, the 3rd day of June, 1998, at 8:00 p.m. (or earlier if public hearings are reached before 8:00 p.m. on the agenda) in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for public hearings on the following subjects: A. Adoption of Ordinance amending the Saratoga Building Code to require Class A Roofing throughout the City for fire safety rea- sons. All interested persons May appear and be heard at the above time and place. If you challenge the subject projects in court, you may be limited to raising only those issues you or some- one else raised at the public hearing described in this notice or in written corre- spondence delivered to the City Council at, or prior to, the public hearing. In order to be included in the City Council's information pack- ets, written communica- tions should be filed on or before the Thursday before the meeting. A copy of any material provided to the City Council on the above hearing(s) is on file at the Office of the Saratoga City Clerk at 13777 Fruitvale Avenue, Saratoga and is available for public inspec- tion. Questions may be The Best Taste fre the East Comes VA AMATO': texts of all introduced and adopted ordinances are available during regular business hours at the office of the City Clerk, 13777 Fruitvale Avenue. /s /Grace E. Cory/ Deputy City Clerk (Pub SN 5/27/98) NOTICE OF HEARING CITY OF SARATOGA'S PLAN- NING COMMISSION announces the following public hearings on Wednesday, the 10th day of June, 1998 at 7:30 p.m. in the City Council Chambers located at 13777 Fruitvale Ave., Saratoga, CA 95070. Details and plans are avail- able at the Saratoga Community Development Department, Monday through Friday, 8:00 a.m. 5:00 p.m. If you challenge any of the following applications in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. DR-98-008 (APN 389.16- 003) SA1AH, 13033 Montrose Street; Request for Design Review approval to construct a new 3,985 sq. ft. two -story single family residence, 24 feet, 8 inches in height, on a vacant .33 acre parcel in the R-1-10,000 zoning district. A founda- tion from a destroyed home currently exists on the site. DR -98 -013 (APN 517.20- 033) LUNDSTROM, 14780 Montatvo Road; Request for Design Review approval to construct a new 3,871 sq. ft., one -story single family residence, 22 feet in height, 1162 Saratoga AV( Phone or fax your or* to the increased w Phone: 246 -4007 Fax: 246 Second Location NOW 0 346 E. William Street at Mb 8 Phone: 298 -4565 Fax: 298- Odle ATM 1 C'. for a total square footag 3,055 sq. ft. The sits approximately 9,375 sq located within an i 10,000 zoning district. DR-98-006 (397 -08 -07 DOLES, 15280 El Can Grande; Request" Design Review approve demolish an existing c story residence, gtv house and detached gar totaling 6,736 sq. ft.. construct a new two s' residence and guest ho totaling 6,381 sq. ft. or existing 3.5 acre pa located in the R- 1 -40,■ zoning district. The appl tion includes a request an exception to allow underfloor of a propo deck to exceed five i above natural grade. SD -97 -002 (APN 397 047, 048 397. 29.00 BLACKWELL/HA SLER,14000 Alta V Avenue; Request for Tents Subdivision Map appn to subdivide a 2.6 -acre cel into five individual ranging in size from .3 t acres each (13,500 34,000 gross square each). The project abuts the Saratoga Cree the south and is hea wooded. There is an e ing home, a cottage several accessory sb tures on the site. The p erty is located within a 1- 12,500 zoning district. An environmental In Study has been prepare this project and is avail for review at the City Saratoga in the Plant Division offices at the at address. The primary fc of the Initial Study, anc supporting documents on protection of the nE trees and the creek ripe EXECUTIVE SUMMARY NO. MEETING DATE: JUNE 3,1998 ORIGINATING DEPT.: PUBLIC WORKS PREPARED BY: SUBJECT: Public Hearing in connection with the Saratoga Underground Utility District No. 8 located along Saratoga Avenue between Fruitvale Avenue and Baroni Court. RECOMMENDED MOTION(S): At the conclusion of the Public Hearing, determine whether to direct staff to prepare a Resolution forming Underground Utility District No. 8, located along Saratoga Avenue between Fruitvale Avenue and Baroni Court, for adoption at the June 17 City Council Meeting. REPORT SUMMARY: SARATOGA CITY COUNCIL AGENDA ITEM CITY MGR.: At the Council Meeting of May 6, Resolution No. 98 -09 was adopted setting a public hearing on the formation of Underground Utility District No. 8 for June 3. The Notice of the Public Hearing (attachment 1) was sent to all property owners within proposed Underground Utility District No. 8 and published in the Saratoga News. The public hearing is the initial step in establishing an underground utility district. The area proposed to be included within Underground Utility District No. 8 was previously identified by the City Council as the first priority for the expenditure of funds allocated to Saratoga under PUC Rule 20A. PG &E's "Order of Magnitude" cost estimate for District No. 8 is $645,000. Staff received two letters from property owners within the proposed District since Notices were sent out on May 15. Concerns raised in the first letter (attachment 2) were addressed by Staff through a letter to the property owner (attachment 3), and concerns raised in the second letter (attachment 4) were addressed by Staff via a phone conversation with the property owner. At the conclusion of the Public Hearing, Council can opt to direct staff to prepare a Resolution to form Underground Utility District No. 8 at its next regular meeting. FISCAL IMPACTS: There are no direct costs to the City. The cost of removing overhead utilities and poles located within the public rights -of -ways and public easements is funded through Rule 20A allocations. The cost of conversion of overhead utilities and poles located on private property and within private utility easements will be paid by the various property owners. For a typical residential property within the District, the cost to convert existing overhead utilities to underground can range between $500 and $2,500. FOLLOW UP ACTIONS: Depends on Council's decisions after the Public Hearing. If the wants to proceed with formation of the District, staff will prepare a Resolution to form Underground Utility District No. 8 for your June 17 meeting. CONSEQUNCES OF NOT ACTING ON THE RECOMMENDED MOTIONS: Staff would not prepare a Resolution forming Underground District No. 8 and the District would not be formed. ATTACMENTS: 1. Notice of Public Hearing. 2. Property Owner Letter No. 1. 3. City response to Attachment No. 2. 4. Property Owner Letter No. 2. Printed on recycled paper. May 12, 1998 Dear Property Owner: GBE4o40 °1' o0 Q: What is an underground utility district? Q: What do I need to do this work? 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe I am writing this letter to inform you of the proposed formation of an underground utility district which will effect the utility services to your property. On May 6, the City Council adopted Resolution No. 98 -09, attached, setting a public hearing to be held on June 3, 1998, at 8.:00 P.M. in the Council Chambers to determine whether formation of Underground Utility District No. 8, located along Saratoga Avenue between Fruitvale Avenue and Baroni Court, should be formed. The Notice of Hearing and the proposed Underground Utility District Map showing the affected parcels are also attached. The Public Hearing is the initial step in establishing an underground utility district. Below are a list of anticipated questions and answers about underground utility districts. A: A project coordinated by PG &E whereby the City, property owners within the District, and the utility companies work together to remove poles, overhead wires and associated structures. The facilities for supplying electric, telephone and CATV are then placed underground. Q: How will this effect me and my property? A: As one of the property owners in the proposed District, it will be your responsibility to hire a contractor to convert the existing overhead service on your property to an underground service (see attached Municipal Code Section 16- 70.070 explaining your responsibility in more detail). A: A notice will be sent to all affected property owners approximately three months prior to the deadline for completion of the conversion work. The City will assist you with the procedures to complete your conversion. What costs are associated with an underground district? A: The cost of trenching, backfilling, installation of conduit, service panel conversion, and the cost of any service conductor beyond 100 feet from the property line shall be paid by the property owner. The cost of this work can range between $500 and $2,500 for a typical residence. These costs vary with the degree of difficulty and the distance to each residence. Since the undergrounding of utilities is a City- sponsored project, your contractor will be able to obtain any necessary City permits at no cost to you. All work located within the public rights -of -ways and public easements is funded through the District. For more information about this project, or if you have any additional questions, please call me directly at 868 -1223. Sincerely, t? John Cherbone Assistant Engineer Attachments: 1. Resolution No. 98 -09. 2. Notice of Hearing. 3. Underground Utility District No.8 boundary map. 4. Municipal Code Sections 16- 70.060 and 16- 70.070. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA CALLING A PUBLIC HEARING TO DETERMINE WHETHER PUBLIC NECESSITY, HEALTH, SAFETY, OR WELFARE REQUIRES THE FORMATION OF AN UNDERGROUND UTILITY DISTRICT ON SARATOGA AVENUE BETWEEN FRUITVALE AVENUE AND BARONI COURT BE IT RESOLVED by the Council of the City of Saratoga, as follows: WHEREAS, Municipal Code Section 16- 70.020 establishes a procedure for the creation of underground utility districts and requires as the initial step in such procedure the holding of a public hearing to ascertain whether public necessity, health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication, or similar or associated service in any such district; and WHEREAS, it has been recommended that such underground utility district, hereafter called Underground District No.8, be formed on Saratoga Avenue between Fruitvale Avenue and Baroni Court. 1. NOTICE IS HEREBY GIVEN that a public hearing will be held, by the Council of the City of Saratoga on June 3, 1998, at the hour of 8:00 P.M. in the Council Chambers of the City Hall, 13777 Fruitvale Avenue, Saratoga, California, to ascertain whether the public necessity, health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication, or similar associated service in the District hereinabove described. 2. At such hearing, all persons interested shall be given an opportunity to be heard. Said hearing may be continued from time to time as may be determined by the City Council. 3. The City Clerk shall notify all affected property owners as shown on the last equalized assessment roll and utilities concerned at least ten (10) days prior to the date of the public hearing. 4. The area proposed to be included in Underground District No.8 is shown upon that certain map entitled Saratoga Underground District No. 8, dated April 15, 1998, which is on file in the Office of the City Clerk of the City of Saratoga. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 6th day of May, 1998, by the following vote: AYES: Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe NOES: None ABSENT: None ATTEST: NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 6, Deputy City Clerk RESOLUTION NO.98 -09 NOTICE OF HEARING BEFORE CITY COUNCIL Notice is hereby given that the Deputy City Clerk of the Saratoga City Council, State of California, has set Wednesday, the 3rd day of June, 1998, at 8:00 p.m. (or earlier if public hearings are reached before 8:00 p.m. on the agenda) in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for public hearing: To ascertain whether the public necessity, health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication, or similar associated service in the District hereafter called Underground District Number 8, to be formed on Saratoga Avenue between Fruitvale Avenue and Baroni Court. All interested persons may appear and be heard at the above time and place. If you challenge the subject projects in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or iri written correspondence delivered to the City Council at, or prior to, the public hearing. In order to be included in the City Council's information packets, written communications should be filed on or before the Thursday before the meeting. A copy of any material provided to the City Council on the above hearing(s) is on file at the Office of the Saratoga City Clerk at 13777 Fruitvale Avenue, Saratoga. Questions may be addressed to the Deputy City Clerk, 868 -1269. /s /Grace E. Cory Deputy City Clerk 16- 70.060 Notice to property owners and utility companies. Within ten days after the effective date of a resolution adopted pursuant to Section 16- 70.030, the City Clerk shall notify all affected utilities and all persons owning real property within the district created by such resolution of the adoption thereof, The City Clerk shall further notify such affected property owners of the necessity that, if they or any person occupying such property desire to continue to receive electric, communication, or similar or associated service, they or such occupant shall provide all necessary facility changes on their premises so as to receive such service from the lines of the supplying utility or utilities at a new location, subject to applicable rules, regulations and tariffs of the respective utility or utilities on file with the Commission. Notification by the City Cleat shall be made by mailing a copy of the resolution adopted pursuant to Section 16- 70.030 together with a copy of this Article, to the affected utilities and to affected property owners as such are shown on the latest available assessment roll of the County. 16. 70.070 Responsibility of property owners. (a) Every person owning, oprrnting, leasing, espying or renting a building or structure within a district shall perform construction and provide that portion of the service connection on his property between the facilities referred to in Section 16- 70.080 and the termination facility on or within such building or structure being served, all in accordance with the applicable rules, regula- tions and tariffs of the respective utility or utilities on file with the Commission. If the above is not accomplished by any person within the time provided for in the resolu- tion enacted pursuant to Section 16- 70.030, the City Engineer shall give notice in writing to the person in possession of such premises, and a notice in writing to the owner thereof as shown on the latest available assess- ment roll, to provide the required underground facilities within ten days after receipt of such notice. (b) The notice to provide the required underground facilities may be given either by personal service or by mail. In case of service by mail, the notice must be deposited in the United States mail with postage prepaid, addressed to the person in possession of such premises at such premises, and the notice must be addressed to the owner thereof as such owner's name and address appears on the latest available assessment roll of the County, and when no address appears, to General Delivery, City of Saratoga. If notice is given by mail to either the owner or occupant of such premises, the City Engineer shall, within forty -eight hours after the mailing thereof, cause a copy thereof, printed on a card not less than eight inches by ten inches in size, to be posted in a conspicuous place on such premises. (c) The notice to provide the required underground facilities shall particularly specify what work is required to be done, and shall state that if such work is not com- pleted within thirty days after receipt of such notice, the City will provide such required underground facilities, in which case the cost and expense thereof will be assessed against the property benefitted and become a lien upon such property. (d) If, upon the expiration of the thirty day period, the required underground facilities have not been provided, the City Engineer shall forthwith proceed to do the work; provided, however, if such premises are unoccupied and no electric or communication services are being furnished thereto, the City Engineer shall, in lieu of providing the required imderground facilities, have the authority to order the disconnection and removal of any and all overhead service wires and associated facilities supplying utility service to such property. Upon completion of the work, the City Engineer shall file a written report with the City Council setting forth the fact that the required underground facilities have been provided and the cost thereof, together with a legal description of the property against which such cost is to be assessed. The Council shall thereupon fix a time and place for bearing protests against the assessment of the cost of such work upon such premises, which time shall be not less that ten days thereafter. (e) The City Engineer shall forthwith, upon the time for hearing such protests having been fixed, give a notice in writing to the person in possession of such premises, and a notice in writing to the owner thereof; in the manner bereinabove provided for the giving of the notice to provide the required underground facilities, of the time and place that the Council will pass upon such report and will hear protests against such assessment. Such notice shall also set forth the amount of the proposed assessment (f) Upon the date sand hour set for the hearing of protests, the City Council shall hear and consider the report and all protests, if there be any, and then proceed to affirm, modify or reject the assessment (g) If any assessment is not paid within five days after its confirmation by the City Council, the amount of the assessment shall become a lien upon the property against which the assessment is made, and the City Engineer is directed to turn over to the assessor and tax collector a notice of lien on each of such properties on which the assessment has not been paid, and such assessor and tax collector shall add the amount of sucb assessment to the next regular bill for taxes levied against the premises upon which such assessment was not paid. The assessment shall be due and payable at the same time as the property taxes are due and payable, and if not paid when due, shall be subject to interest and penalties in the same manner as property taxes. 12 2_45 j L Y3 G e crvc. 2L-J&, 6 +wtA- L V 1) (A. /6,4)-1--t;L, ,a;-,7 4 61-e.4.. t. 9S inza -j, r 11 '2 Y /e r-r2 1 7?" 11 3 7 7 7r 7 Y f r itZ 4) --a-hr4 t r 7 112 r"-`41---r (L// -co tw 7 W11 c'1--171" May 28, 1998 prm!ed on recvcied Der Paula Wallace P.O. Box 963 Saratoga, CA 95071 Dear Ms. Wallace: 2a. See No. 1. 5. See number 4. oaUW gif 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) S68 -1200 COUNCIL NIEMI3ERS: Stan Bogos;an Paul E. Jacobs Gillian Moran Donaio L. Wolfe I am responding to your May 18 letter in regards to the proposed formation of Underground Utility District No. 8, located along Saratoga Avenue between Fruitvale Avenue and Baroni Court. In your letter you asked six questions regarding the Underground District which I will attempt to answer below. 1. The location of this particular project emerged as the top ranked location approximately three years ago and is the 8 such district to be formed by the City since the early 1960's. Other areas targeted for future underground districts are: Saratoga Ave. from Baroni Ct. to the Village, Saratoga- Sunnyvale Road from Brookwood Ln. to Cox Ave., Oak St., Quito Rd. from Lawrence Expwy. to Sobey Rd., and Prospect Road between Saratoga Sunnyvale Rd. and Saratoga Creek. 2b. Since underground utility districts do not use City funds, it is not necessary to have a public vote or issue bonds for these types of projects. The public hearing is, in effect, the affected public's opportunity to "vote" on the proposed project. 3. Removal of overhead utility systems which create visual blight within the community and which are more susceptible to system interruptions and outages lends a "public necessity" to the project. 4. Undergrounded utility systems are more reliable, are less susceptible to vandalism and natural disasters, and are generally safer for the general public. 6. This is the 8 th proposed district in approximately 40 years. It takes five to seven years for the City to build up enough allocations to perform an underground project. There is no rush to complete this particular project. Rather, this is the next priority project in a long succession of projects. If you have any additional questions or need any additional information about Underground Utility District No. 8 please call me directly at 868 -1223. Sincerely, John Cherbone Assistant Engineer City of Saratoga, Council Members 13777 Fruitvale Ave. Saratoga, Cal. 95070 RE: RESOLUTION 98 -09 Gentlemen: 13631 Saratoga Ave Saratoga, Cal. 95070 May 27, 1998 I am a widow of 14 years, exist on a fixed income, live in my 82 -year old house builty by my ancestors which stands in the middle of my 3 acres. It was electrified and phone put in at the time it was built. There are two telegraph poles on my property and one along the street at the top of the property. There would be an estimated 400 to 600 feet to my house, depending on how underground cable could be brought to the house. Then there are sidewalks, mature landscaping, and a hand -made rock patio (set in cement by my husband -he brought every rock from the Saratoga Creek years ago which at that time ran through our property) surrounding the house. I do not want this destroyed. Mature trees a great oak, pines, plus orchard trees would surely be damaged by underground trenching. I don't think the envivonmentalists would approve! If the telegraph poles on my property could be left intact, with underground cable just running to them, and the overhead lines continued to myhouse, I am all for putting the street poles equipment underground. Otherwise, I could not afford to pay the expense of going "underground without a great deal of hardship. I would like the City Engineer to come and look at my property, give me an estimate of costs, and devise a plan for my property that would not destroy existing amity. Yours truly, 'rcr tPorA9f-) CITY OF SARATOGA 1998/99 1999/00 Proposed Budget Discussion Outline Overview Looking Back Revenues General Fund Revenues Expenditures FY 98/99 Highlights General Fund Trends Conclusions Overview FY 1998/99 Proposed Budget Highlights $10.712 Million Revenues $1 2.066 Million Expenditures $2.997 Million FYE General Fund Balance Continues Policy Decisions Made Last Year After Loss of UUT TEA ($1.46M) Looking Back at FY 97/98 Challenge: Loss of UUT TEA $1.46M Looking Back at FY 97/98 Response Improved Economy Increased Tax Revenues $592K Implement Reorganization of City Staff $500K Scale Back Street Maintenance Program $125K Retire Civic Center Debt $157K Increase Fees for Services $69K Looking Back at FY 97/98 ojections Beginning Balance Revenues Expenditures Ending Balance Last Year Today $7,637 $9,133 $12,276 $10,414 $13,572 $12,131 $6,341 $7,416 Difference $1,496 ($1,862) ($1,441) (1) (2) (3) (1) Higher revenues /lower expenditures in FY 96/97 (2) Deferred capital projects; treat indirect costs differently; other Gen. Fund revenues up (3) Treat indirect costs differently; additional storm damage repairs; deferred capital projects Revenue Summary by Fund Fund 97 -98 Estimated Change 1997 -98 99 -00 Proposed Change 1998 -99 General Fund $5,932,631 Streets Roads 613,860 Development Fund 1,422,515 Environmental Fund 476,137 Recreation Services 550,754 Debt Services 294,880 Other 1,122,997 104% $5,949,806 97% 117% 1,211,852 168% 87% 1,218,700 98% 149% 563,110 79% 107% 633,700 107% 97% 297,347 104% 90% 686,554 68% Total $10,413,774 3. 103% $10,561,069 99% Revenue Summary by Fund Debt Services Other Racreation Services 3% 9% Environmental Fund 7% Developrrent Fund 12% Streets Fbads 7% 1998/99 Revenue Summary By Fund General Fund 56% Property Taxes $1,356,000 Sales Taxes 1,035,000 Other Local Taxes 918,250 Franchise Fees 743,726 Business License Fees 274,050 Motor Vehicle Fees 1,173,170 Refunds /Reimbursements 492,749 Interest 250,000 Other 212,680 Total $6,455,625 General Fund Revenues by Category Does not include unspecified revenue Toss (300,000) 4 General Fund Revenues by Category Expenditure Summary by Fund of Sarato ure S umm a u Fund 97 -98 Estimated Change 1997 -98 99 -00 Proposed Change 1998 -99 General Fund $3,822,719 Streets Roads 1,834,351 Development Fund 1,205,506 Environmental Fund 686,950 Recreation Services 876,397 Debt Services 2,236,327 Other 1,468,319 113% 171% 109% 70% 105% 13% 110% 4,315,697 1,977,995 1,269,572 477,831 927,104 297,347 1,173,618 100% 63% 97% 99% 101% 104% 73% Total $12,130,569 2,066,203 99% $10,439,164 87% Expenditure Summary by Fund Debt Services 2% Recreation Services 8% Environmental Fund 4% Development Fund 11% 1998/99 Expenditure By Fund Other 13% Streets Roads 26% General Fund 36% General Fund Trends (000's) City of Saratoga General Fund 10 Year Trends FY 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 Estimated 1998/99 Estimated 1999/00 Estimated (000's) Revenues $6,599 7,038 6,630 6,943 7,696 8,714 9,144 5,933 6,156 $5,950 Expenditures* $7,496 10,024 8,594 6,145 8,370 7,017 7,212 3,823 4,327 $4,316 Funtl *Expenditures do not reflect General Fund transfers to support other funds. 8 1990/91 1991192 1992193 1993194 1994195 1995196 1996197 1957198 Estimated 1998199 Estimated 1999100 Estimated N O N S r f CP Q r C C n CD CD CD 0 Conclusions Looking Ahead Fiscal Stability Fiscal Stability Maintained for Next 2 Years $2 Million Minimum Reserve Maintained $300K Revenue "Haircut" Maintained $200K Contingency Maintained No Debt Obligations Gen. Fund Balance on the Rebound FY 99/00 HTE System Becoming Fully Operational Technology Sinking Fund Preserved Conclusions Looking Ahead Fiscal Stability Higher Limits for Liability Protection ($5M to $1OM) Adjustments Made to Meet New Revenue Stream Continue Other New Revenues Resulting From Odd Fellows Project; Argonaut Expansion; Inn Expansion; FEMA Reimbursements Less Litigation Forseen Conclusions Looking Ahead Fiscal Instability Potential Loss of VLF $1.2M Annually Represents 18% of General Fund Revenues Future State Take -Aways of Local Revenues Sales Taxes, Tax Exemptions, Property Taxes Future State/Fed. Mandates Without Funding Economic Downturn Y2K Problem Could Cause Service Disruptions, Unanticipated Costs and/or Revenue Impacts Conclusions Looking Ahead Fiscal Instability Future Disasters; Hillside Infrastructure Costs Increasing Costs of Providing Basic Services vs. Long -Term Revenue Growth Inflationary Effects ($2M Reserve in 1994 $1M in 2004) Relinquishment of Sara- S'vale Rd. at $100KJYr. Conclusions Looking Ahead Fiscal Instability Aging Infrastructure Bridges, Civic Theatre, Community Center, Storm Drains Staff Turnover Retaining Qualified Staff CITY OF SARATOGA PROPOSED BUDGET FY 97/98 98/99 LI CONSOLIDATED REVENUES EXPENDITURES CITY OP ...+RATOGA REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES98 -00 Page 1 5/22/98 i F U N. D D E .P T A E O C L B C E J T M TITLE FY 97-98 BUDGET FY 97 -98 ESTIMATED FY 98-99 PROPOSE FY 99 -00 PROPOSED COMMENT 001 1040411 "?t ;.`'":t>'d EK413 y 'r:'x N 01 00 GENERAL FUND REVENUES SECURED PROPERTY TAX 965,540 1,000,000 1,040,000 1,076,400 4%, 3.5% 'x:02 TAX EQUITY ALLOCATION 286,407 300,000 300,000 300,000 Placeholder 01 SUB -TOTAL PROPERTY TAX 1,251,947 1,300,000 1,340,000 1,376,400 00 1% SALES TAX 907,367 930,400 962,964 991,853 3.5 3% Argonaut Center 00 PROP. 172 SALES TAX 57,475 69,600 72036 74,197 Same SUB -TOTAL SALES TAX 964,842 1,000,000 1,035,000 1,066,050 01 00 TRANSFER TAX 285,860 275,000 286,000 296,010 4 3.5% r 00 CONSTRUCTION TAX 300,000 381,370 375,000 350,000 Trend down to reflect less activity (Odd Fellows ''kifa<a 00 TRANS OCCUP TAX 230,838 245,000 257,250 270,113 5%, 5% Inn expansion? 4 :03 wr SUB -TOTAL OTHER TAX 816,698 901,370 918,250 916,123 00 FRANCHISE FEES O t FRAN PG&E 207,394 230,350 207,315 210,000 10% Rate reduction 02 FRAN TCI 163,849 156,000 160,680 165,500 3%, 3% Rate increase impacts? FRAN SJ WATER 86,858 90,030 92,731 95,513 3%, 3% 04 FRAN GREEN VALLEY 233,597 275,000 283,000 291,000 3 2.8% Tied to CPI SUB -TOTAL FRANCHISE FEES 691,698 751,380 743,726 762,013 00 BUSINESS LICENSE FEES 271 143 270 000 274 050 278,161 1.5%, 1.5 0 fff��5, x,432 F X< €k� R 01 00 MOTOR VEHICLE LICENSE FEES 1,233,115 1,150,000 1,173,000 1,196,460 2%.2V. iR4:1tea I b S tb,7 »•04 03 oo OFF HIGHWAY MV FEES 168 170 170 00 HOMOWNR PROP TAX RELIEF 16,000 16,000 16,000 16,000 Constant s::.. SUB -TOTAL OTHER FEES 1,249,115 1,166,168 1,189,170 1,212,630 441 04 00 REFUNDS REIMBURSEMENTS 344,640 342,773 492,749 174,151 Schedule .4 ,451 1 1461 W 01 00 00 FALSE ALARM FINES 30,000 10,000 25,000 25,000 Assume 30% collection of backlog 452 04 FORFEITURES 36,000 40,000 40,000 40,000 Create separate account for parking cites 01 00 INTEREST 240,569 250,000 250,000 250,000 Booked at end of year 462 01 00 CELL ANTENNAE LEASE PMTS 40,000 38,000 44,000 50,000 Assume 1 new lease in 1999 471 02 181$0 CONTRIBUTIONS /DONATIONS 1,000 Move to mist. SALE OF ASSETS /PROPERTY 5,000 66,760 5,000 5,000 Fleet sales 01 MISCELLANEOUS REVENUES 13,500 10,000 10,000 10,000 01 UNSPECIFIED REVENUE LOSS (300,000) (300,000) (300,000) (300,000) 01 INDIRECT COST ALLOCATION $1,626,468 ELIMINATED FROM 1997 -98 BUDGET AND FOLLOWING YEARS :2025 421 01 ANIMAL LICENSES 5,000 13,680 13,680 13,680 Per SCV Humane Soc. ��3005 443 06 FUEL SALES 10,841 15,000 15,000 15,000 CNG, Diesel8 Unleaded 4 a�oS£ ?s ��3030 443 05 GROUNDS MAINT. REIMS. 2,500 5,000 5,000 Increased maint. of school sites 3035 442 03 ENCROACHMENT PERMITS 41,697 55,000 55,000 50,000 SUB -TOTAL OTHER REVENUES 468,247 543,713 655,429 337,831 )01 TOTAL GENERAL FUND 5,713,690 5,932,631 6,155,625 5,949,207 CITY OP ...+RATOGA REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES98 -00 Page 1 5/22/98 CITY OF aARATOGA REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES98 -00 Page 1 5/22/98 F U N D D E P. T A C C T E L E M O B J TITLE FY 97 -98 BUDGET FY 97 -98 ESTIMATED FY 98 -99 PROPOSED FY 99 -00 PROPOSED COMMENT 100 r'.:` 110'";`:, jse% inim 101 1040 3005 s`�`w�:� 1040 z 3005 j 30051431 11111„, Apes 432 07 J00 >,a 4 41 04 1 ii 441 1 3 01 SUPP. LAW ENFORCE. SRF 100 COPS FUNDS 68,829 70,645 71,000 72,000 Expect State to continue funding TRAFFIC SAFETY SRF REFUNDS REIMBURSEMENTS 11;000 2,852 2,938 3,026 Xing guard St. Andrew's VEHICLE CODE FINES TOTAL TRAFFIC SAFETY SRF 27,000 38,000 27,000 29,852 30,000 32,938 30,000 33,026 Could double in 1999 as result of AB233 110 150 rar 160 �170 3 %1040 STREETS ROADS SRF REFUNDS REIMBURSEMENTS 94,010 28,460 31,500 86,167 Quito Bridge Project MISCELLANEOUS REVENUES Saratoga Sunnyvale Rd. ISTEA funds? 432 j 08 GAS TAX SECTION 2107.5 6,000 6,000 6,000 6,000 GAS TAX SECTION 2106 135,989 144,710 149,051 153,523 3 3% GAS TAX SECTION 2107 245,193 252,610_ 260,188 267,994 3%, 3% FHWA REIMBURSEMENT 586,272 87,000 505,000 Quito Bridge Project GAS TAX SECTION 2105 174,403 182,080 187,542 193,169 3 3% 150 TOTAL STREETS ROADS SRF 1,241,867 613,860 721,282 1,211,852 Q 02 TRANS. DEV. ACT SRF 160 TDA ARTICLE 3 GRANT 83,203 10,950 99,676 Quito Rd. sidewalk 441 04 HILLSIDE INFRASTRUCTURE SRF REFUNDS REIMB. 3005 1040j441 A ;f; 443 03 HILLSIDE STREET REPAIR FEES TOTAL HILLSIDE INFRSTR. SRF 5,034 5,034 7,551 7,551 5,160 5,160 5,288 5,288 2 Homes/year 170 i" 01 LANDSCAPE LIGHTING SRF SECURED PROPERTY TAX 58,540 58,540 70,355 72,500 4 3.5% Inn expansion? 01 SPECIAL ASSESSMENTS 97,850 97,539 57,620 75,000 Per LLA Report 01 INTEREST 1,000 1,000 1,000 1,000 180 r 35 30 30. ^sF'£ a s 40101444 I 443 �w: a DEVELOPMENTSRF 01 TOTAL LANDSCAPE /LGTNG SRF 157,390 157,079 128,975 148,500 GEOLOGY REVIEW FEES 50,218 87,085 52,500 45,000 ?ikv'z 02 ENGINEERING FEES 68,028 .1 19,721 54,000 42,000 01 PLANNING FEES 301,989 359,669 320,000 320,000 02 ARBORIST FEES 50,000 39,216 50,000 50,000' MAPS /PUBS /OTHER SALES DOCUMENT STORAGE FEES 150 7,056 200 7,000 200 7,000 ?y 401422 Ot BUILDING PERMITS 625,066 756,033 725,000 725,000 Odd Fellows? GRADING FEES 27,641 53,585 32,000 29,500 250 _TOTAL DEVELOPMENT SRF 1,122,942 1,422,515 1,240,700 1,218,700 CITY OF aARATOGA REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES98 -00 Page 1 5/22/98 CITY OF .RATOG REVENUE ESTIMA' S YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES9R -00 Page 2 5/22/9R F U N D D E P T A C C T E L E M JID__E. FY 97-98 BUDGET FY 97 -98 ESTIMATED FY 98-99 PROPOSED FY 99-00 PROPOSED COMMENT 260 270`` BERNMEI 5005 TN .432 10401431 4461 7015 431 03 15 ENVIRONMENTAL PROGRAM SRF AB 434 CLEAN AIR GRANT AB 939 REFUSE SURCHARGE 129,600 20,000 51,551 20,000 162,000 20,000 20,000 98 includes Altrans bike network 444 03 SOLID WASTE SURCHARGE 383,855 404,586 527,291 543,110 May go down to keep rate increases lower, 3% in 00 !60u4f 463 04 01 01 TOTAL ENV. PROGRAM SRF 633,455 476,137• 709,291 563,110 HCDA /CDBG SRF x CDBG ALLOCATION CDBG INTEREST SHARP LOAN PAYMENTS 360,725 7,500 10,000 441,529 2,553 21,874 369,413 2,600 162,000 2,600 Drawdown project balances in 98 99 Constant '70 1 290 600_ 6005 3030j443 r':4`a',, 1040463 445 004 5 'ss"s4 01 TOTAL HCDA/CDBG SRF 378,225 465,956 372,013 164,600 RECREATION SRF r <:6010� {z 292:: °s iii ;+,;6005 310:, 400 a SPORTS LEAGUE FEES 52,796 40,500 44,000 47,500 CAMP FEES 89,145 89,145 96,000 104,000 8% Incr. 06 EXCURSION FEES CLASS /SPECIAL EVENT FEES 76,511 287,594 76,511 300,000 82,500 324,000 89,000 350,000 8% incr. 8% incr. COMM. CTR. SNACK BAR SALES 1,000 1,000 1,200 1,200 07 REDWOOD SPORTS PROGRAM 29,771 28,000 28,000 28,000 05 TEEN PROGRAM FEES 12,598 12,598 13,000 13,000 06 TEEN SNACK BAR SALES 1,000 1,000 1,000 1,000 01 WARNER HUTTON DONATIONS 10,000 2,000 donations (7/1/97) In acct. estab. by Friends of WHH 90 462 03 TOTAL RECREATION SRF 660,415 550,754 689,700 633,700 FACILITY RENTAL SRF 92 BUILDING RENTALS 120,836 120,836 125,000 125,000 expect Incr. In of rentals 462 M; >:`02 rr 03 A 04 h 3 noes 102 0 103 PARK RENTALS 11,863 11,863 9,000 9,000 lower b/c AYSO little league in other accts. TOTAL FACILITY RENTAL SRF 132,699 132,699 134,000 134,000 THEATRE TIX SURCHARGE SRF '93 10 THEATRE TIX SURCHARGE 24,259 20,000 21,500 21,500 Continue $1 /ticket surcharge PARK DEVELOPMENT SRF PARK DEVELOPMENT FEES 204,000 .,166,380 143,520 107,640 01 LIBRARY BOND DEBT SVC FUND PRINCIPAL 75,000 75,000 75,000 80,000 Assume no change per debt service schedules 02 1J2 03 INTEREST 21,930 21,930 18,906 14,062 DEBT SERVICE ADMIN FEE 300 200 200 200 00 TOTAL LIBRARY BOND DEBT SF 97,230 97,130 94,106 94,262 7 CITY OF .RATOG REVENUE ESTIMA' S YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES9R -00 Page 2 5/22/9R 1 1 1 F U N D D E P T A C C T E L E M J m tIFE TITLE FY 97 -98 BUDGET FY 97 -98 ESTIMATED FY 98 -99 PROPOSED FY 99 -00 PROPOSED COMMENT 420 WOW ^'.fi 1040J453 01 700 ?..<T Ens LEONARD RD. DEBT SVC FUND 120 LEONARD RD. BOND PAYMENTS 12,631 12,638 12,263 8,852 Per debt service schedules QUARRY CREEK TRUST FUND '00 "11 u:�ti;�.,, 710 a.` 461 e;; 46 1 01 01 INTEREST 700 700 350 HERITAGE TRUST FUND '10 INTEREST 300 300 730 1 740 4 y 104 104 "!z v 1040 Z i 441 ..a" Ma.,,, 472 02 04 02 VPD #2 DEBT SERVICE FUND '30 VPD #2 BOND PAYMENTS 12,250 12,263 11,538 11,200 VPD #3 DEBT SERVICE FUND '40 VPD #3 BOND PAYMENTS 171,900 170,344 168,225 183,033 830'' <;p 99 <1040 PAYROLL AGENCY FUND 130 REFUNDS REIMBURSEMENTS 87,935 60,885 PUBLIC FINANCE AUTHORITY 190 PUB. FIN. AUTH. DEBT SVC. 2,605 2,505 TOTAL REVENUES 10,649,459 10,413,774 10,711,862 10,560,471 CITY OF or►RATOG REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTIMATES98 -00 Page 3 5/22/9R CITY OF SARATOGA REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTTMATES9R -00 Page 1 5/22/98 m Z O loco—, •I TITLE FY 97 -98 BUDGET FY 97 -98 ESTIMATED FY 98-99 PROPOSED FY 99 -00 PROPOSED RECAP 001 GENERAL FUND 5,713,690 5,932,631 6,155,625 5,949,207 100 SUPP. LAW ENFORCEMENT SRF 68,829 70,645 71,000 72,000 110 TRAFFIC SAFETY SRF 38,000 29,852 32,938 33,026 150 STREETS ROADS SRF 1,241,867 613,860 721,282 1,211,852 160 TRANS. DEV. ACT SRF 83,203 10,950 99,676 170 HILLSIDE INFRASTRUCTURE SRF 5,034 7,551 5,160 5,288 180 LANDSCAPING LIGHTING SRF 157,390 157,079 128,975 148,500 250 DEVELOPMENT SRF 1,122,942 1,422,515 1,240,700 1,218,700 260 ENVIRONMENTAL PROGRAMS SRF 533,455 476,137 709,291 563,110 270 HCDA/CDBG SRF 378,225 465,956 372,013 164,600 290 RECREATION SRF 560,415 550,754 589,700 633,700 292 FACILITY RENTALS SRF 132,699 132,699 134,000 134,000 293 THEATRE TIX SURCHARGE SRF 24,259 20,000 21,500 21,500 310 PARK DEVELOPMENT FUND 204,000 166,380 143,520 107,640 400 LIBRARY BOND DEBT SVC FUND 97,230 97,130 94,106 94,262 420 LEONARD RD. DEBT SVC FUND 12,631 12,638 12,263 8,852 700 QUARRY CREEK TRUST FUND 700 700 350 710 HERITAGE TRUST FUND 300 300 730 VPD #2 DEBT SVC FUND 12,250 12,263 11,538 11,200 740 VPD #3 DEBT SVC FUND 171,900 170,344 168,225 183,033 830 PAYROLL AGENCY FUND 87,935 60,885 990 PUB. FIN. AUTH. DEBT SVC FUND 2,505 2,505 10,649,459 10,413,774 10,711,862 10,560,471 CITY OF SARATOGA REVENUE ESTIMATES YEARS ENDING JUNE 30, 1998 1999 2000 REVESTTMATES9R -00 Page 1 5/22/98 $2,258.1 $2,091.3 $2,332.3 $2,418.1 $2,467.2 2% 8.1 0.8 8.1 9.8 9.8 0% 196.9 119.0 208.4 185.8 188.3 1% 682.9 645.4 684.7 609.1 651.8 7% 18.5 10.4 23.1 0.0 0.0 n/a 9.9 0.0 0.0 0.0 0.0 n/a 3,174.4 2,866.9 3,256.6 3,222.8 3,317.1 3% $3,174.4 $2,866.9 $3,256.6 $3,222.8 $3,317.1 3% 9,354.6 8,942.0 7,226.8 8,271.2 7,004.4 -15% 582.1 322.1 160.9 572.4 118.0 -79% 0.0 0.0 0.0 0.0 0.0 n/a $13,111.1 $12,131.0 $10,644.3 $12,066.4 $10,439.5 -14% DESCRIPTION: City of Saratoga DEPARTMENT: FUNCTION: EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 98 -99 Approved Revised Budget Budget NUMBER: 9999 99 -2000 Proposed Budget Change from 98 -99 Revised SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 1002 Wages, Overtime 1003 Wages, Part -Time 2001 Benefits 2002 Leave Payout 2003 Separation Pay Personnel Total Supplies Services 3001 Supplies 3002 Custodial Supplies 3020 Fuel 3021 Fuel Excise Tax 3030 Dues Memberships 3031 Publications /Subscriptions 4001 Training 4002 Recruitment 4003 Recognition Program 4004 Meetings /Conferences 4005 Mileage /Auto Allowance 4010 Contract Services 4011 Legal Services 4012 Litigation Services 4013 Engineering Services 4014 Repair Services 4015 Maintenance Services 4016 Inspection Services 4017 Architectural Services 4020 Telephone 4021 Postage 4022 Water 4023 Power 4030 Equipment Rental 4040 Advertising 4041 Printing /Binding 133.9 18.9 40.0 0.8 16.5 4.9 44.7 0.8 3.0 9.5 1.7 4,782.7 77.0 75.0 186.3 103.0 239.1 62.0 0.0 26.6 23.8 84.1 125.4 26.2 30.1 45.2 140.5 20.0 26.3 0.4 16.7 2.9 38.0 0.8 2.0 6.4 1.1 4,568.9 115.5 50.0 96.6 105.7 231.1 57.9 7.2 28.3 15.1 85.4 130.2 26.7 23.5 .34.2 CITY OF SARATOGA 135.5 147.5 19.5 20.0 40.0 30.0 0.8 0.5 17.3 19.8 5.8 4.2 16.8 20.0 0.8 0.3 3.0 3.5 11.6 11.0 1.8 1.1 4,926.6 5,691.3 77.0 96.5 75.0 54.0 29.1 119.4 105.4 116.2 233.3 207.9 66.1 89.5 0.0 50.0 26.6 25.0 24.6 17.0 83.5 85.1 127.3 130 :4 24.0 35.9 27.8 28.2 42.2 40.7 140.8 20.6 30.0 0.5 20.3 4.4 20.0 0.3 3.5 12.0 1.1 4,669.4 96.8 54.0 31.0 110.1 195.8 83.1 50.0 25.0 17.0 86.0 130.4 35.9 27.2 41.8 -5% 3% 0% 0% 2% 5% 0% 0% 0% 9% 0% -18% 0% 0% -74% -5% -6% 7% 0% 0% 0% 1% 0% 0% -4% 3% 4042 Records Management 4050 Permit Fees 4051 Excursion Expense 4060 Insurance 4070 Grants to Other Agencies 4071 Interagency Fees 5001 Depreciation Expense 5002 Contingency Expense 7001 Principal 7002 Interest 7003 Other Debt Service Costs 8002 Dir Service Costs Supplies Services Total Capital Equipment 9,354.6 8,942.0 7,226.8 8,271.2 7,004.4 -15% 7.4 7.4 11.4 17.4 17.4 0% 3.0 2.4 3.1 2.0 2.0 0% 62.8 62.8 61.0 67.0 69.0 3% 150.3 115.2 157.0 125.5 126.2 1% 464.2 426.4 280.9 343.5 192.7 -44% 72.0 60.0 72.0 182.0 190.1 4% 20.0 0.0 35.0 0.0 0.0 n/a 124.4 200.0 200.0 200.0 200.0 0% 2,129.5 2,129.5 190.0 190.0 205.0 8% 102.3 101.8 89.9 93.7 89.9 -4% 57.5 5.1 5.1 5.1 5.1 0% 0.0 0.0 0.0 0.0 0.0 n/a 6001 Land Acquisition 6002 Improvements Buildings 6003 Improvements Other 6004 Equipment 6005 Vehicle /Rolling Stock 6006 Furniture /Office Equip. Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE 10.0 41.1 192.8 10.1 100.5 227.6 0.0 6.2 132.7 10.1 100.5 72.6 582.1 322.1 13,111.1 12,131.0 0.0 0.0 $13,111.1 $12,131.0 0.0 0.0 55.0 25.9 80.0 0.0 10.0 295.0 0.0 11.4 172.5 83.5 160.9 572.4 10,644.3 0.0 12,066.4 0.0 $10,644.3 $12,066.4 0.0 60.0 0.0 38.0 20.0 0.0 118.0 10,439.5 0.0 $10,439.5 -100% -80% n/a 233% -88% -100% -79% -14% n/a -14% CITY OF SARATOGA FUND BALANCES REVENUES EXPENDITURES BY FUND Total of Saratoga Fund Recap 7/1/97 97/98 97/98 Transfers 7/1/98 98/99 98/99 Transfers 7/1/99 99/00 99/00 Transfers 7/1/00 Fund Balance Est. Revenue Expenditure In /(Out) Balance Revenue Expenditure In/(Out) Balance Revenue Expenditure In /(Out) Balance 001 General Fund 4,993,227 5,932,631 3,822,719 (3,176,162) 3,926,977 6,155,626 4,326,838 (2,759,094) 2,996,671 5,949,806 4,315,697 (1,117,013) 3,513,767 150 Streets Roads 0 613,860 1,834,351 1,220,491 0 721,282 3,130,636 2,409,354 0 1,211,852 1,977,995 766,143 0 250 Development Fund 0 1,422,515 1,205,506 217,009 1,240,700 1,312,499 145,210 1,218,700 1,269,572 94,338 260 Environmental Fund 218,189 476,137 686,950 7,376 709,291 480,980 (162,000) 73,687 563,110 477,831 158,966 290 Recreation Services 0 550,754 876,397 325,643 0 589,700 916,904 327,204 0 633,700 927,104 293,404 0 Debt Services 0 400 Library Bonds 1,450 97,130 96,590 1,990 94,106 94,106 1,990 94,262 94,262 1,990 410 -Civic Center COPs 997,167 0 1,944,492 974,810 27,485 0 0 27,485 0 0 27,485 420 Leonard Road Bonds 42,492 12,638 12,638 42,492 12,263 12,263 42,492 8,852 8,852 42,492 730 Parking District #2 12,156 12,263 12,263 12,156 11,538 11,538 12,156 11,200 11,200 12,156 740 Parking District #3 0 170,344 170,344 0 168,225 168,225 0 183,033 183,033 0 750 Parking District #4 (47,644) 0 0 47,644 0 0 0 0 0 0 0 990 -SPFA Bonds 209,967 2,505 0 212,472 0 0 212,472 0 0 212,472 Other 0 100 -Supp Law Enforcement 19,004 70,645 78,845 10,804 71,000 72,944 8,860 72,000 74,266 6,594 110 Traffic Safety 44,836 29,852 10,824 (63,864) 0 32,938 15,413 (17,525) 0 33,026 15,472 (17,554) 0 160 -TDA 0 10,950 24,000 13,050 0 99,676 98,103 1,573 0 0 1,573 170 Hillside Street Repair 187 7,551 494,250 486,512 0 5,160 1,000 4,160 5,288 0 9,448 180 -LLA -1 62,352 157,079 168,573 50,858 128,975 148,869 30,964 148,500 151,340 28,124 270 -HCDA Admin. 11,140 465,956 197,770 279,326 372,013 344,691 306,648 164,600 138,857 332,391 292 Facility Ops 0 132,699 264,717 132,018 0 134,000 236,614 102,614 0 134,000 207,520 73,520 0 293 Theater Ticket Surcharge 0 20,000 13,717 6,283 21,500 125,080 97,297 0 21,500 17,663 3,837 300 -State Park Bonds 4,429 0 0 4,429 0 0 4,429 0 0 4,429 310 -Park Development 2,178,593 166,380 112,175 2,232,798 143,520 567,000 1,809,318 107,640 567,000 1,349,958 700 -Quarry Creek Trust 27,005 700 39,159 11,454 0 350 2,500 2,150 0 0 1,500 1,500 0 710 Heritage Preservation 5,977 300 0 6,277 0 0 6,277 0 0 6,277 720 -CAN Trust 968 0 0 25,000 25,968 0 0 25,968 0 0 25,968 800 Agency Trust 331,906 0 0 331,906 0 0 331,906 0 0 331,906 830 Payroll Agency 0 60,885 64,289 3,404 0 0 0 0 0 0 0 9,113,401 10,413,774 12,130,569 0 7,396,606 10,711,863 12,066,203 0 6,042,266 10,561,069 10,439,164 0 6,164,171 aratoga Kevenue Summa by f Fund General Fund Streets Roads Development Fund Environmental Fund Recreation Services Debt Services Other Total 97 -98 $5,932,631 613,860 1,422,515 476,137 550,754 294,880 1,122,997 $10,413,774 $6,155,626 721,282 1,240,700 709,291 589,700 286,132 1,009,132 $10,711,863 98 -99 Change 99-00 Change Estimated Revised 1997 -98 Proposed 1998 -99 104% $5,949,806 117% 1,211,852 87% 1,218,700 149% 563,110 107% 633,700 97% 297,347 90% 686,554 103% $10,561,069 97% 168% 98% 79% 107% 104% 68% 99% Recreation Services 6% Environmental Fund 7% Development Fund 12% Streets Roads 7% 1998/99 Revised Revenue Summary By Fund Other 9% Debt Services 3% General Fund 56% $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 General Fund Streets Roads Revenue Trend By Fund Development Fund Environmental Fund Recreation Services Debt Services Other Fund General Fund Streets Roads Development Fund Environmental Fund Recreation Services Debt Services Other Total $3,822,719 1,834,351 1,205,506 686,950 876,397 2,236,327 1,468,319 $12,130,569 97 -98 98 -99 Change Estimated Revised 1997 -98 Proposed 1998 -99 4,326,838 3,130,636 1,312,499 480,980 916,904 286,132 1,612,214 $12,066,203 113% 171% 109% 70% 105% 13% 110% 99% 4,315,697 1,977,995 1,269,572 477,831 927,104 297,347 1,173,618 $10,439,164 99-00 Change 100% 63% 97% 99% 101% 104% 73% 87% Debt Services 2% Recreation Services 8% Environmental Fund 4% Development Fund 11% 1998/99 Expenditure By Fund Other 13% Streets Roads 26% General Fund 36% $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Expenditure Trend By Fund 97/98 Est. IN 98/99 Rev. U 99/00 Prop. GENERAL FUND TRENDS o aratoga eneral ;Fund 1 `i t $12,000 $10,000 $8,000 $6,000 $4,000 P $2,000 $0 (000's) Revenues --F Expenditures* -6- Fund Balance *Expenditures do not reflect General Fund transfers to support other funds. (000's) FY Revenues Expenditures* Fund Balance 1990/91 $6,599 $7,496 $4,835 1991/92 7,038 10,024 3,407 1992/93 6,630 8,594 2,030 1993/94 6,943 6,145 3,501 1994/95 7,696 8,370 2,585 1995/96 8,714 7,017 4,121 1996/97 9,144 7,212 4,993 1997/98 Estimated 5,933 3,823 3,927 1998/99 Estimated 6,156 4,327 2,997 1999/00 Estimated $5,950 $4,316 $3,514 o aratoga eneral ;Fund 1 `i t $12,000 $10,000 $8,000 $6,000 $4,000 P $2,000 $0 (000's) Revenues --F Expenditures* -6- Fund Balance *Expenditures do not reflect General Fund transfers to support other funds. REVENUES EXPENDITURES BY FUNCTION Function General Government Services Public Safety Services Environmental Services Public Works Services Capital Projects Community Services Debt Services Total 97 -98 Estimated $5,680,424 242,359 1,898,952 942,169 222,401 1,132,589 294,880 $10,413,774 $5,602,548 260,826 1,949,991 1,144,946 350,206 1,117,213 286,132 $10,711,862 98 -99 Change 99 -00 Change Revised 1997 -98 Proposed 1998 -99 99% $5,720,930 102% 108% 263,903 101% 103% 1,781,810 91% 122% 841,186 73% 157% 702,095 200% 99% 953,800 85% 97% 297,347 104% 103% $10,561,071 99% Public Works Services 11% Capital Projects 3% Environmental Services 18% 1998/99 Revised Revenue Summary By Function Community Services Debt Services 3% 10% Public Safety Services 2% General Govemment Services 53% $6,000,000 15,000,000 14,000,000 $3,000,000 $2,000,000 11,000,000 $0 Revenue Trend By Function 11 97/98 Est. 98/99 Rev. 99/00 Prop. Function General Govemment Services Internal Services Sub -Total Public Safety Services Environmental Services Public Works Services Capital Projects Community Services Debt Services Total 97 -98 Estimated $170,587 (72,889) 97,698 2,762,430 2,163,654 2,592,160 748,229 1,530,071 2,236,327 $12,130,569 253,494 2,851,532 2,072,785 3,817,506 1,040,953 1,743,801 286,132 $12,066,203 98 -99 Change 99 -00 Change Revised 1997 -98 Proposed 1998 -99 $253,494 149% $253,500 100% 0 0% 0 259% 253,500 100% 103% 2,956,142 104% 96% 1,810,380 87% 147% 2,712,810 71% 139% 941,250 90% 114% 1,467,735 84% 13% 297,347 104% 99% $10,439,164 87% Capital Projects 9% Community Services 14% 1998/99 Revised Expenditure Summary By Function General Govemment Services 2% Internal Services 0% Debt Services 2% Public Works Services 32% Public Safety Services 24% Environmental Services 17% $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 ($500,000) Expenditure Trend By Function d N 0 E V N O II 97/98 Est. 98/99 Rev. 99/00 Prop. 3.5 2.9 2.3 2.5 2.3 -8% 15.3 15.9 16.2 18.0 18.5 3% 2.6 2.3 3.5 2.5 2.7 8% 12.7 6.0 9.8 15.0 15.0 0% 0.8 0.8 0.8 0.3 0.3 0% 3.0 2.0 3.0 3.5 3.5 0% 9.5 6.4 11.6 11.0 12.0 9% 0.6 0.7 0.6 0.6 0.6 0% 162.2 218.4 99.8 115.0 67.6 -41% 77.0 115.0 77.0 96.0 96.0 0% 75.0 50.0 75.0 54.0 54.0 0% 3.2 3.9 2.2 1.5 1.5 0% 6.2 6.2 5.0 5.9 6.0 2% 0.4 0.4 0.4 0.4 0.4 0% 112.5 80.0 118.1 90.0 90.0 0% 0.0 0.0 0.0 1.0 1.0 0% 124.4 200.0 200.0 200.0 200.0 0% 608.9 710.9 625.3 617.2 571.4 -7% $369.4 $323.3 $409.2 $570.6 $586.0 3% 1.5 0.0 1.5 0.0 0.0 n/a 38.5 2.1 40.0 53.0 53.0 0% 118.5 110.8 120.0 128.5 138.8 8% 1.5 1.6 1.5 0.0 0.0 n/a 7.3 0.0 0.0 0.0 0.0 n/a 536.7 437.8 572.2 752.1 777.8 3% $536.7 $437.8 $572.2 $752.1 $777.8 3% 608.9 710.9 625.3 617.2 571.4 -7% 2.4 2.4 0.0 0.0 0.0 n/a -556.0 -980.2 -566.8 1,115.6 1,095.5 -2% $592.0 $170.9 $630.7 $253.7 $253.7 0% DESCRIPTION: General Government DEPARTMENT: Various FUNCTION: General Government SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 1002 Wages, Overtime 1003 Wages, Part-Time 2001 Benefits 2002 Leave Payout 2003 Separation Pay Personnel Total Supplies Services 3001 Supplies 3030 Dues Memberships 3031 Publications /Subscriptions 4001 Training 4002 Recruitment 4003 Recognition Program 4004 Meetings /Conferences 4005 Mileage /Auto Allowance 4010 Contract Services 4011 Legal Services 4012 Litigation Services 4040 Advertising 4041 Printing /Binding 4042 Records Management 4060 Insurance 4070 Grants to Other Agencies 5002 Contingency Expense Supplies Services Total Capital Equipment 6006 Furniture /Office Equip. Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 2.4 2.4 2.4 2.4 1,148.0 1,151.1 -556.0 -980.2 $592.0 $170.9 98 -99 Approved Revised Budget Budget 0.0 0.0 0.0 0.0 1,197.5 -566.8 1,369.3 1,115.6 $630.7 $253.7 NUMBER: GG 99 -2000 Proposed Budget 0.0 0.0 1,349.2 1,095.5 $253.7 Change from 98 -99 Revised n/a nla -2% -2% 0% GENERAL GOVERNMENT 22.5 20.5 23.6 23.0 23.5 2% 18.9 20.0 19.5 20.0 20.6 3% 40.0 26.3 40.0 30.0 30.0 0% 0.8 0.4 0.8 0.5 0.5 0% 0.2 0.2 0.2 0.3 0.3 0% 32.0 32.0 7.0 •5.0 5.0 0% 86.4 87.7 30.0 100.0 50.0 -50% 31.5 34.0 32.2 29.0 29.5 2% 38.4 28.5 33.9 29.5 30.0 2% 23.2 25.0 23.2 20.0 20.0 0% 17.0 8.5 17.9 10.0 10.0 0% 7.5 7.5 8.0 8.0 8.0 0% 56.1 62.0 56.5 62.5 62.5 0% 23.0 23.6 23.0 32.7 32.7 0% 11.5 7.5 12.0 9.0 10.0 11% 3.0 2.4 3.1 2.0 2.0 0% 37.4 34.9 38.6 35.2 35.9 2% 20.0 0.0 35.0 0.0 0.0 n/a 469.4 421.0 404.5 416.7 370.5 -11% $334.1 $296.4 $333.0 $202.1 $204.2 1% 0.9 0.2 0.9 0.3 0.3 0% 31.7 1.2 31.7 8.0 8.0 0% 102.6 96.3 99.1 49.6 52.7 6% 3.1 2.6 4.4 0.0 0.0 n/a 472.4 396.7 469.1 260.0 265.2 2% $472.4. $396.7 $469.1 $260.0 $265.2 2% 469.4 421.0 404.5 416.7 370.5 -11% 275.1 180.1 105.9 264.5 58.0 -78% 1,070.5 1,070.5 -891.7 -941.1 -693.5 -26% $146.4 -$72.7 $87.8 $0.1 $0.2 100% 9.5 9.5 0.0 0.0 0.0 n/a 10.1 10.1 25.9 8.5 38.0 347% 100.5 100.5 80.0 172.5 20.0 -88% 155.0 60.0 0.0 83.5 0.0 -100% 275.1 180.1 105.9 264.5 58.0 -78% 1,216.9 997.8 979.5 941.2 693.7 -26% 1,070.5 1,070.5 -891.7 -941.1 -693.5 -26% $146.4 -$72.7 $87.8 $0.1 $0.2 100% DESCRIPTION: Internal Services DEPARTMENT: Various FUNCTION: General Government SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 1002 Wages, Overtime 1003 Wages, Part-Time 2001 Benefits 2002 Leave Payout Personnel Total Supplies Services 3001 Supplies 3002 Custodial Supplies 3020 Fuel 3021 Fuel Excise Tax 3031 Publications /Subscriptions 4001. Training 4010 Contract Services 4014 Repair Services 4015 Maintenance Services 4020 Telephone 4021 Postage 4022 Water 4023 Power 4030 Equipment Rental 4041 Printing /Binding 4050 Permit Fees 4060 Insurance 5001 Depreciation Expense Supplies Services Total Capital Equipment 6003 Improvements Other 6004 Equipment 6005 Vehicle /Rolling Stock 6006 Furniture /Office Equip. Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 98 -99 Approved Revised Budget Budget NUMBER: IS 99 -2000 Proposed Budget Change from 98 -99 Revised INTERNAL SERVICES 2.3 9.6 2.3 7.7 7.5 -3% 0.2 0.0 0.2 0.0 0.0 n/a 0.1 0.0 0.1 0.0 0.0 n/a 0.2 0.1 0.2 0.0 0.0 n/a 2,484.1 2,469.6 2,568.5 2,586.0 2,686.9 4% 2.4 2.3 2.5 4.0 4.0 0% 1.3 0.0 1.1 1.0 2.0 100% 21.4 9.4 21.4 15.0 15.0 0% 2,512.0 2,491.0 2,596.3 2,613.7 2,715.4 4% $85.9 $85.6 $86.7 $84.0 $87.6 4% 2,512.0 2,491.0 2,596.3 2,613.7 2,715.4 4% 8.2 8.2 0.0 0.0 0.0 n/a 141.0 177.8 124.5 154.0 153.2 -1% $2,747.1 $2,762.6 $2,807.5 $2,851.7 $2,956.2 4% $67.1 $67.1 $67.8 $67.4 $69.7 3% 18.3 18.3 18.4 16.6 17.9 8% 0.5 0.2 0.5 0.0 0.0 n/a 85.9 85.6 86.7 84.0 87.6 4% DESCRIPTION: Public Safety DEPARTMENT: Various FUNCTION: Public Safety SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 2001 Benefits 2002 Leave Payout Personnel Total Supplies Services 3001 Supplies 3030 Dues Memberships 3031 Publications /Subscriptions 4005 Mileage /Auto Allowance 4010 Contract Services 4020 Telephone 4041 Printing /Binding 4070 Grants to Other Agencies Supplies Services Total Capital Equipment 6006 Furniture /Office Equip. Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 8.2 8.2 8.2 8.2 2,606.1 2,584.8 141.0 177.8 $2,747.1 $2,762.6 98 -99 Approved Revised Budget Budget 0.0 0.0 0.0 0.0 2,683.0 2,697.7 124.5 154.0 $2,807.5 $2,851.7 NUMBER: PS 99 -2000 Proposed Budget 0.0 0.0 2,803.0 153.2 $2,956.2 Change from 98 -99 Revised n/a n/a 4% 1% 4% PUBLIC SAFETY 5.0 5.6 5.0 14.6 5.6 -62% 0.5 0.2 0.5 1.0 1.0 0% 1.5 0.2 1.5 1.3 1.3 0% 487.0 479.0 304.0 314.2 252.5 -20% 10.5 6.3 0.5 6.5 6.5 0% 31.0 28.1 28.5 37.5 37.5 0% 1.0 1.0 1.0 1.0 1.0 0% 22.7 17.5 22.7 22.5 22.6 0% 6.9 2.7 6.2 3.7 3.7 0% 7.0 7.0 11.0 17.0 17.0 0% 208.4 202.6 35.0 162.0 0.0 -100% 72.0 60.0 72.0 182.0 190.1 4% 853.5 810.2 487.9 763.3 538.8 -29% $639.8 $574.4 $656.9 $603.1 $615.0 2% 0.5 0.0 0.5 0.5 0.5 0% 10.0 1.8 20.0 10.0 10.0 0% 176.0 157.4 177.0 143.2 154.1 8% 4.1 1.7 4.4 0.0 0.0 n/a 830.4 735.3 858.8 756.8 779.6 3% $830.4 $735.3 $858.8 $756.8 $779.6 3% 853.5 810.2 487.9 763.3 538.8 -29% 80.3 80.3 0.0 0.0 0.0 n/a 426.7 538.0 380.0 552.7 492.3 -11% $2,190.9 $2,163.8 $1,726.7 $2,072.8 $1,810.7 -13% DESCRIPTION: Environmental Services DEPARTMENT: Various FUNCTION: Environmental Services SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 1002 Wages, Overtime 1003 Wages, Part -Time 2001 Benefits 2002 Leave Payout Personnel Total Supplies Services 3001 Supplies 3030 Dues Memberships 3031 Publications /Subscriptions 4010 Contract Services 4013 Engineering Services 4016 Inspection Services 4020 Telephone 4040 Advertising 4041 Printing /Binding 4042 Records Management 4070 Grants to Other Agencies 4071 Interagency Fees Supplies Services Total Capital Equipment 6003 Improvements Other 6006 Furniture /Office Equip. Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 78.3 2.0 78.3 2.0 80.3 80.3 1,764.2 1,625.8 426.7 538.0 $2,190.9 $2,163.8 98 -99 Approved Revised Budget Budget 0.0 0.0 0.0 0.0 0.0 0.0 1,346.7 1,520.1 380.0 552.7 $1,726.7 $2,072.8 NUMBER: ES 99 -2000 Proposed Budget 0.0 0.0 0.0 1,318.4 492.3 $1,810.7 Change from 98 -99 Revised n/a n/a n/a -13% -11% -13% ENVIRONMENTAL SERVICES 80.6 81.8 82.4 79.5 81.5 2% 0.2 0.2 0.2 0.3 0.3 0% 0.1 0.2 0.1 0.2 0.2 0% 421.2 482.7 1,137.1 1,486.6 536.6 -64% 0.0 0.5 0.0 0.5 0.8 60% 15.1 15.0 16.1 40.8 15.5 -62% 67.9 68.6 69.6 84.2 77.6 -8% 200.7 202.6 199.5 178.4 165.8 -7% 24.6 26.4 30.1 32.1 26.1 -19% 76.6 77.9 75.5 77.1 78.0 1% 69.3 68.2 70.8 67.9 67.9 0% 3.2 3.1 1.0 3.3 3.3 0% 2.5 1.8 2.2 1.7 1.7 0% 0.7 0.8 0.8 1.1 1.1 0% 962.7 1,029.8 1,685.4 2,053.7 1,056.4 -49% $609.4 $591.9 $618.8 $732.7 $743.3 1% 5.1 0.6 5.1 9.0 9.0 0% 18.8 16.1 18.8 31.3 31.3 0% 192.6 187.7 194.1 211.1 223.2 6% 6.1 2.9 8.5 0.0 0.0 n/a 2.6 0.0 0.0 0.0 0.0 n/a 834.6 799.2 845.3 984.1 1,006.8 2% $834.6 $799.2 $845.3 $984.1 $1,006.8 2% 962.7 1,029.8 1,685.4 2,053.7 1,056.4 -49% 40.0 0.0 5.0 2.9 0.0 -100% 605.4 763.3 562.9 777.0 649.9 -16% $2,442.7 $2,592.3 $3,098.6 $3,817.7 $2,713.1 -29% DESCRIPTION: Public Works Services DEPARTMENT: Various FUNCTION: Public Works Services SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 1002 Wages, Overtime 1003 Wages, Part-Time 2001 Benefits 2002 Leave Payout 2003 Separation Pay Personnel Total Supplies Services 3001 Supplies 3030 Dues Memberships 3031 Publications /Subscriptions 4010 Contract Services 4011 Legal Services 4013 Engineering Services 4014 Repair Services 4015 Maintenance Services 4016 Inspection Services 4022 Water 4023 Power 4030 Equipment Rental 4040 Advertising 4041 Printing /Binding Supplies Services Total Capital Equipment 6003 Improvements Other 6004 Equipment Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 98 -99 Approved Revised Budget Budget 40.0 0.0 0.0 0.0 40.0 0.0 1,837.3 1,829.0 605.4 763.3 $2,442.7 $2,592.3 5.0 0.0 0.0 2.9 5.0 2.9 2,535.7 3,040.7 562.9 777.0 $3,098.6 $3,817.7 NUMBER: PW 99 -2000 Proposed Budget 0.0 0.0 0.0 2,063.2 649.9 $2,713.1 Change from 98 -99 Revised n/a -100% -100% -32% -16% -29% PUBLIC WORKS 956.2 662.4 601.3 884.4 860.8 -3% 160.7 75.3 12.5 72.1 9.0 -88% 6.4 3.4 7.5 19.9 19.5 -2% 0.0 7.2 0.0 50.0 50.0 0% 1.1 0.0 0.0 2.0 1.0 -50% 1.6 0.0 0.0 2.6 1.0 -62% 1,126.0 748.3 621.3 1,031.0 941.3 -9% $0.0 $0.0 $0.0 $0.0 $0.0 n/a 1,126.0 748.3 621.3 1,031.0 941.3 -9% 10.0 0.0 0.0 10.0 0.0 -100% 0.0 0.0 0.0 0.0 0.0 n/a $1,136.0 $748.3 $621.3 $1,041.0 $941.3 -10% $0.0 $0.0 $0.0 $0.0 $0.0 n/a 0.0 0.0 0.0 0.0 0.0 n/a DESCRIPTION: Capital Improvements DEPARTMENT: Public Works FUNCTION: Capital Improvements SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time Personnel Total Supplies Services 4010 Contract Services 4013 Engineering Services 4016 Inspection Services 4017 Architectural Services 4040 Advertising 4041 Printing /Binding Supplies Services Total Capital Equipment 6001 Land Acquisition Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 10.0 0.0 10.0 0.0 1,136.0 748.3 0.0 0.0 $1,136.0 $748.3 98 -99 Approved Revised Budget Budget 0.0 10.0 0.0 10.0 621.3 1,041.0 0.0 0.0 $621.3 $1,041.0 NUMBER: CAP 99 -2000 Proposed Budget 0.0 0.0 941.3 0.0 $941.3 Change from 98 -99 Revised -100% -100% -10% n/a -10% CAPITAL IMPROVEMENTS 20.1 0.4 0.4 0.9 20.1 0.4 0.0 0.4 19.9 0.4 0.4 0.9 20.3 0.6 0.0 0.5 20.5 0.6 0.0 0.5 1% 0% n/a 0% 185.8 169.2 186.0 205.1 215.1 5% 3.6 3.1 3.6 3.0 3.0 0% 6.6 6.6 6.6 7.0 7.0 0% 0.4 0.4 0.4 0.5 0.5 0% 17.1 17.0 17.1 17.5 18.0 3% 62.8 62.8 61.0 67.0 69.0 3% 0.3 0.3 0.3 0.3 0.3 0% 234.5 214.5 224.6 165.5 176.7 7% 0.0 0.0 0.0 2.6 2.6 0% 532.9 494.8 521.2 489.9 513.8 5% $238.3 $238.3 $246.7 $242.1 $249.1 3% 0.1 0.0 0.1 0.0 0.0 n/a 97.9 97.9 97.9 83.5 86.0 3% 75.0 75.0 76.1 60.2 65.2 8% 3.2 1.6 3.7 0.0 0.0 n/a 414.5 412.8 424.5 385.8 400.3 4% $414.5 $412.8 $424.5 $385.8 $400.3 4% 532.9 494.8 521.2 489.9 513.8 5% 166.1 51.1 50.0 295.0 60.0 -80% 453.3 571.6 391.1 573.1 493.6 -14% $1,566.8 $1,530.3 $1,386.8 $1,743.8 $1,467.7 -16% DESCRIPTION: Community Services DEPARTMENT: Various FUNCTION: Community Services SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time 1002 Wages, Overtime 1003 Wages, Part-Time 2001 Benefits 2002 Leave Payout Personnel Total Supplies Services 3001 Supplies 3030 Dues Memberships 3031 Publications /Subscriptions 4005 Mileage /Auto Allowance 40.10 Contract Services 4014 Repair Services 4021 Postage 4040 Advertising 4041 Printing /Binding 4051 Excursion Expense 4060 Insurance 4070 Grants to Other Agencies 7002 Interest Supplies Services Total Capital Equipment 6002 Improvements Buildings 6003 Improvements Other 6006 Furniture /Office Equip. Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 98 -99 Approved Revised Budget Budget 41.1 65.0 60.0 6.2 44.9 0.0 166.1 51.1 1,113.5 958.7 453.3 571.6 $1,566.8 $1,530.3 0.0 50.0 0.0 295.0 0.0 0.0 50.0 295.0 995.7 1,170.7 391.1 573.1 $1,386.8 $1,743.8 NUMBER: CS 99 -2000 Proposed Budget 60.0 0.0 0.0 60.0 974.1 493.6 $1,467.7 Change from 98 -99 Revised -80% n/a n/a -80% -17% -14% -16% COMMUNITY SERVICES $0.0 $0.0 $0.0 $0.0 $0.0 n/a 2,289.3 2,236.4 285.0 286.2 297.4 4% 0.0 0.0 0.0 0.0 0.0 n/a 0.0 0.0 0.0 0.0 0.0 n/a $2,289.3 $2,236.4 $285.0 $286.2 $297.4 4% 2,129.5 2,129.5 190.0 190.0 205.0 8% 102.3 101.8 89.9 91.1 87.3 -4% 57.5 5.1 5.1 5.1 5.1 0% 2,289.3 2,236.4 285.0 286.2 297.4 4% $0.0 $0.0 $0.0 $0.0 $0.0 n/a 0.0 0.0 0.0 0.0 0.0 n/a DESCRIPTION: Debt Services DEPARTMENT: Various FUNCTION: Debt Services SUMMARY OF EXPENDITURES Personnel Supplies Services Capital Equipment 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE DETAIL Personnel 1001 Wages, Full -Time Personnel Total Supplies Services 7001 Principal 7002 Interest 7003 Other Debt Service Costs Supplies Services Total Capital Equipment 6001 Land Acquisition Capital Equipment Total DIRECT COST SUBTOTAL 8001 Indirect Cost Allocation TOTAL EXPENDITURE EXPENDITURE BREAKDOWN ($000s) 97 -98 Revised Estimated Budget Actual 98 -99 Approved Revised Budget Budget 0.0 0.0 0.0 0.0 2,289.3 2,236.4 0.0 0.0 $2,289.3 $2,236.4 0.0 0.0 0.0 0.0 285.0 286.2 0.0 0.0 $285.0 $286.2 NUMBER: ADD 99 -2000 Proposed Budget 0.0 0.0 297.4 0.0 $297.4 Change from 98 -99 Revised n/a n/a 4% n/a 4% DEBT SERVICE EXPENDITURE SUMMARY BY DEPARTMENT Function Debt Service Total 97 -98 98 -99 Change 99 -00 2000% Estimated Revised 1997 -98 Proposed 1999% City Manager 3,148,438 3,447,120 109% 3,413,774 99% Finance (32,844) 0 0% 0 Community Development 1,218,148 1,314,098 108% 1,225,633 93% Public Works 3,671,508 4,699,302 128% 3,408,873 73% Public Works Capital Projects 748,229 1,040,953 139% 941,250 90% Recreation 1,140,763 1,278,598 112% 1,152,287 90% Sub -Total 9,894,242 11,780,071 119% 10,141,817 86% 2,236,327 286,132 13% 297,347 104% 12,130,569 12,066,203 99% 10,439,164 87% Public Works Capital Projects 9% 1998/99 Revised Expenditure Summary By Department Public Works 38% Recreation 11% Debt Service 2% City Manager 29% Community Development 11% 5,000,00(1 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,00(1 1,500,000 1,000,000 500,000 0 (500,000) Expenditure Trend By Department II 97/98 Est. 98/99 Rev. 99/00 Prop. INDIRECT COST ALLOCATION SCHEDULE 58202 217355 68752 4180 187510 78329 4363 11109 2050719 57744 4840 178382 152481 174875 70965 315904 147464 130202 151171 177895 65500 282666 128773 5506 70561 75123 16968 45298 30613 26040 302724 71254 17270 13023 209636 193548 47920 13044 69422 211737 78990 37763 179868 51689 2171 10862 2056756 36975 62708 228198 264000 68097 301766 357186 152467 109144 357372 172837 5437 56206 88299 472 524 16598 40051 27447 25476 251844 62620 17348 11402 190957 168493 44827 13584 61325 204125 73349 4775 148294 53493 2532 7078 1789064 37450 66338 235765 264000 60684 181034 340418 144870 110977 0 309957 91571 0.37% 2.74% 3.65% 0.06% 0.00% 14.51% 0.57% 1.68% 0.69% 0.46% 8.27% 2.59% 0.76% 1.63% 8.39% 6.29% 1.28% 0.56% 0.40% 2.25% 2.66% 0.16% 7.25% 3.03% 0.17% 0.43% 0.46% 4.60% 0.07% 0.58% 10.42% 3.26% 0.96% 2.05% 10.58% 7.94% 1.62% 0.71% 0.51% 2.84% 10.60% 3.35% 0.20% 9.14% 3.82% 0.21% 0.54% 99.99% 0.46% 3.62% 4.30% 0.07% 0.08% 0.00% 15.39% 0.68% 2.00% 2.87% 0.55% 12.99% 3.23% 0.90% 2.17% 10.87% 7.83% 1.58% 0.66% 0.26% 2.68% 10.11% 3.26% 0.10% 8.93% 3.77% 0.15% 99rev 0.27% 3.43% 3.65% 0.02% 0.02% 0.09% 12.97% 0.82% 2.20% 1.49% 0.84% 0.63% 10.19% 9.41 2.33% 0.63% 0.30% 3.38% 10.29% 3.84% 1.84% 8.75% 2.51% 0.11% 00pro 4.94% 0.03% 0.03% 0.13% 11.66% 0.93% 2.24% 1.53% 1.42% 14.08% 3.50% 0.97% 10.67% 9.42% 2.51% 0.76% 0.10% 3.43% 11.41% 4.10% 0.27% 8.29% 2.99% 0.14% -0.19% -0.03% -0 .95% -0 .05% -0 .06% 0.09% -5.32% 0.09% 0.62% 0.69% 4.30% 0.20% -0.12% -1.42% -0.39% -0.21% 0.54% -0.31% 0.49% 1.64% 0.03% -0.29% 1.29% 0.01% 0.01 0.04% -1.31% 0.11% 0.04% 0.04% 0.15% 0.04% 0.13% 0.01% 0.48% 0.01% 0.18% 0.13% -0.20% 0.05% 1.12% 0.26% 1.57% -0.46% 0.48% 0.03% -0.13% 98est 70864 94315 1674 0 375058 14688 43359 17920 11946 213713 66925 19697 42094 216940 162727 33134 14500 10426 151950 89424 242888 265852 52846 62765 9874 29174 41812 8002 189424 47098 13088 31584 158585 114223 23105 39070 55020 1458473 179758 151950 93647 236876 356390 99rev 266807 208525 PER CENT OF TOTAL 98 apr 98est 99apr 79.32% 98est 99rev 0.04% 56204 74803 297466 14213 169500 53080 15622 33386 172060 129062 26279 11500 8269 46161 172389 54529 3315 148718 62124 3460 8811 1626468 57744 178382 151950 89424 242888 152481 174875 70965 315904 265852 AMOUNT ALLOCATED 99apr 2050719 2050719 1888942 2110750 1843064 53994 54000 CHANGE FROM PREVIOUS EST. 99rev 00pro -0.39% -0.10% 0.50% 0.53% 0.40% -0.01% 100.01% 99.99% 100.03% 0.00% N $60,000 of facilities costs allocated to these two departments ($30k to each) in 1999 CITY OF SARATOGA RECAP BY YEARS YEARS ENDING 6/30/99 AND 6/30/2000 O:\ OLLIE \BUD9910VERHEAD\OHEAD99.XLS /reca DESC Emergencyf:Preparedness Code Enforcement r''`` Police Services rossmg Gu imai`Contr ol .upplementai Law.En treetMaintenance`- idewalks and Trails; Traffic Control, Flood: Cantrol/Stnrm Drains edians and Parkways arks/Open Space" anent Engineedng' 3040 tandscape.and Ughting District 4005 Ad vanced Planning 4010 Zoning 40,15 Inspection •Services 120 Development Regulation Integrated.Waste Management' 5010 Congestion Management 501 Storm •Water Management;;: 6005 %'Recreation,Services 6010 Teen Services 6015 Civic Theatre Surcharge Improvements 6020 Facility Rental Services 7005 Semor Services 70.10 Community Support 7015 HCDA Administration TOTAL; ALLOCATED 1005 Cdy Council 101 City Commissions 1020 City Manager, 1025 City Attomey 1030 City Clerk 1035 Equipment Operati 1040 Financial Management 1045 Human Resources 1050 General. Service 1055 Fixed Asset 1060 Facilities Maintenance 1065 Management Information Systems INDIRECT COSTS UNALLOCATED COSTS 424251 0 430469 Page 1 5/26/98 FY 98/99 BUDGET HIGHLIGHTS PUBLIC SAFETY SERVICES Police Services: FY_ 98/99 Budget Highlights Continued full funding of Sheriffs contract Includes Supplemental day and night traffic patrols ($300,000) Includes SRO ($107,000) Communications, Booking Fees, CAL -ID ($20,000) Code Enforcement: Adds .2 FTE CSO Includes outsourcing of parking tickets ($10,000) Crossing Guards: Includes funding for 5 guards Emergency Preparedness: Programs $6,250 in EMA funds for radio upgrades and EOC supplies Animal Control: Continues SCVHS contract for shelter and licensing services ($16,000) Supplemental Law Enforcement (COPS): Full amount applied towards Sheriffs Tech. for supplemental code enforcement ENVIRONMENTAL SERVICES Advanced Planning: $50,000 for Circulation Element Update Zoning Administration: Maintains current levels of activity Inspection Services: Maintains current levels of activity Integrated Waste Management: Congestion Management: Storm Water Management: Development Regulation: FY 98/99 Budget Highlights West Valley Solid Waste JPA dues ($30,620) County Household Hazardous Waste Program ($60,000) SCVHS field services ($31,235) 2 year of Altrans Trip Reduction Program ($162,000) AB 434 funds County CMA dues ($11,425) Storm drain inlet placard pilot project ($7,500) Green Valley street sweeping ($68,000) Coyote Creek Riparian Station outreach and field services ($10,000) Storm drain system maintenance by WVSD ($30,000) Continuing PIP efforts ($12,000) SCVURMP and WVCWP annual dues ($80,000) City Geologist/City Surveyor contracts ($75,000) PUBLIC WORKS SERVICES Street Maintenance: FY 98/99 Budget Highlights PMP increased from $1.1M to $1.45M for storm drain system repairs Maintain current levels of service Sidewalks Trails: Continue $25,000 annual sidewalk maintenance /repair program Traffic Control: Maintain current levels of service Flood Control: Includes $20,000 for emergency contract work Medians Parkways: Contract median maintenance down to $12,480 from $55,620 Parks Open Space: Civic Center grounds maintenance contract ($8,280) Heritage Orchard maintenance contract ($20,000) Resurface Brookglen Park basketball court ($6,250) General Engineering: Includes $25,000 for Prides Crossing traffic study Landscaping Lighting District: Revenues /expenditures per Engineer's Report RECREATION SERVICES Recreation Services: FY 98/99 Budget Highlights Class expenses up to $202,000 from $167,000 Trip expenses up to $61,000 from $57,000 Includes $5,000 grant to Saratoga High School for facility usage Theatre Ticket Surcharge: Includes $75,000 for lighting system re -build Youth Services: Camp expenses increased Facility Rental Services: 1,875 hours of Facility Attendant services for rental functions COMMUNITY SERVICES Senior Services: Continues CDBG pass- through to SASCC ($32,300) Includes $3,000 for SASCC fixed asset maintenance /repairs Includes $11,500 in General Fund support for SASCC operations HCDA/CDBG: Programs all CDBG pass- through grants to housing assistance agencies Includes $100,000 for Senior Center renovations Includes $120,000 for Hakone caretaker house renovations CATV: FY 98/99 Budget Highlights Continues 40% pass- through of ICI franchise fee to KSAR ($64,270) GENERAL GOVERNMENT SERVICES Contingency: Maintains $200,000 contingency allowance for City Council City Council: Maintains City Council expense allowances ($15,000) Includes funding for contract minutes clerk during City Clerk absences Meetings /conferences down from $5,000 to $3,000 Dues /memberships up from $14,1.10 to $15,875 Includes $1,000 for. Community Parade support City Commissions: Allocates funding for commission staff support ($57,458) xfers from other programs City Manager: FY 98/99 Budget Highlights Personnel costs for Administrative Analysts moved back in Includes funding ($12,000) for Management Internship Continues publishing of "Saratogan" 2x/year with Rec. Program guide Includes $5,000 for City Manager meetings /conferences /education /dues etc. Finance: Includes $5,000 for specialized staff training and development Audit contract with Maze Assoc. ($45,000) MRC revenue enhancement audit ($10,000) SB 90 claim filings ($3,000) Includes $20,000 for contract staff support Liability insurance moved to City Attorney program City Attorney: Includes $24,000 retainer Includes $96,000 for general legal services; $54,000 for litigation support City Clerk: Includes $10,000 for November '98 municipal election support from County Human Resources: Includes $10,000 for city -wide staff training Includes $3,000 for employee recognition program Maintains $5,500 for Employee Assistance and Employee Relations services Includes $4,500 for continuing organizational consulting /training services Includes $10,000 for labor negotiations support General Services: Incorporates most of Fixed Asset Maintenance program (8083) costs Funding for telephone /postage /copying /office supplies down from $52,975 to $42,500 Includes $32,413 for Xerox copier lease payments INTRA- GOVERNMENTAL SERVICES Equipment Operations: FY 98/99 Budget Highlights Vehicle maintenance /repairs ($20,000) Vehicle insurance ($28,000), down from $31,500 Fuel ($30,000), down from $40,000 Includes $7,500 for cold planer attachment for backhoe New John Deere loader ($85,000) per prior Council approval New rotary gang mower ($60,000) per prior Council approval New Kubota skid steer loader for parks use ($35,000) Fixed Asset Maintenance: Program merged with other operating programs Facility Maintenance: City Hall janitorial contract ($6,000) Property insurance ($7,150) Includes $65,000 for Theatre AC replacement Includes $5,000 to rewire courtyard lights MIS: Programmed expenditures are per Technology Master Plan Payroll Agency: This program eliminated CAPITAL PROJECTS FY 98/99 Budget Highlights Project 9111 Quito Road Bridge Replacements: Includes $322,400 for Design /CEQA/ROW and commencement of construction Remainder of construction ($372,800) programmed in FY 99/00 Project 9501 Quito Road Sidewalk: Includes $98,100 for completion of project funded with TDA grant Project 9704 Park Development Projects: Includes $567,000 for start of work on master project list Includes another $500,000 in FY 99/00 Project 9109 Quarry Creek Wetlands Mitigation: Includes $31,500 to complete project at WVC mitigation site Project 9302 ADA Improvements: Continues funding to remove architectural barriers at City facilities Project 9703 Emergency Hillside Repairs: Nothing programmed in FY 98/99 EXECUTIVE SUMMARY NO. MEETING DATE: June 3, 1998 ORIGINATING DEPT. City Clerk SUBJECT: Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Weeds and Brush Recommended Motion: SARATOGA CITY COUNCIL Adopt resolution ordering abatement. CITY MGR. AGENDA ITEM v Report Summary: The attached resolution represents the second step in the weed and brush abatement process for this season. The County has sent the owners of the parcels requiring weed and brush abatement notices informing them that the weeds and brush must be abated, either by the owners or by the County. The notice also informed them that they may present objections at tonight's public hearing. Fiscal Impacts: None to City. County recovers costs from administrative portion of fee charged. Attachments: Resolution. AYES: NOES: ABSENT: ATTEST: Deputy City Clerk RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ORDERING ABATEMENT OF A PUBLIC NUISANCE BY REMOVAL OF HAZARDOUS WEEDS AND BRUSH WHEREAS, the Saratoga City Council has declared hazardous weeds and brush growing on certain properties to be a public nuisance by Resolution 98 -14 dated May 20, 1998, and WHEREAS, the County Fire Marshal did give notice to all property owners of land on which hazardous weeds and brush which have been declared a public nuisance are growing, and WHEREAS, a public hearing on said notice was held on June 3, 1998, and WHEREAS, final action on any protests or objections to the proposed removal of weeds and brush has been made by the City Council. NOW, THEREFORE, IT IS ORDERED that the County Fire Marshal shall cause the abatement of hazardous weeds and brush as designated by resolution dated May 20, 1998, by having said weeds and brush destroyed or removed, and any property owner shall have the right to destroy or remove such weeds and brush himself, or have the same destroyed or removed at his own expense, provided that such weeds and brush shall have been removed prior to the arrival of the County Fire Marshal or his authorized representative to remove them. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 3rd day of June, 1998, by the following vote: Mayor 1 Owner Name En ll Crnnn nf1 Work IRA e u 1998 BRUSH PARCELS FOR THE CITY OF SARATOGA Shoe Owner Address 50318045 15 20701 ASHLEY WY BURNETT CAROLYN P TRUSTEE 20701 ASHLEY WY SARATOGA CA 95070 -3728 51003003 15 A, B, C 15260 PEPPER LN BARTON JAMES B AND GAIL K 15260 PEPPER LN SARATOGA CA 95070 -6450 51003005 15 B 15200 PEPPER LN MOESSNER HELMUT A AND URSULA 15200 PEPPER LN SARATOGA CA 95070 -6450 51003008 15 B 15140 PEPPER LN S A HARRIS JAMES M AND BARBARA S 15140 PEPPER LN SARATOGA CA 95070 -6450 51003009 15 B, C, D 15100 PEPPER LN PERAZZO ELEANOR K AND JAMES B PO BOX 2222 SARATOGA CA 95070 SA SA SA SA 51003019 15 B 19730 SARATOGA -LOS GATOS RD S A PRUSS JOSEPH F AND CHERYL I 19730 SARATOGA -LOS GATOS RD SARATOGA CA 95070 -6449 51006006 15 B, E 19330 SARATOGA -LOS GATOS RD S A KREYENHAGEN DIANE J ET AL 19330 SARATOGA -LOS GATOS RD SARATOGA GA 95070-6435 E-Please provide bigger numbers. RECOMMENDED MOTION: EXECUTIVE SUMMARY NO: AGENDA ITEM: SARATOGA CITY COUNCIL MEETING DATE: June 3,1998 CITY MANAGER: ORIGINATING DEPARTMENT- Community Development PREPARED BY: James Walg en ommunity Development Director REPORT SUMMARY: SUBJECT: Consideration of Temporary Use Permit fees, and their applicability to non- profit organizations hosting fundraising events. Direct staff to either maintain the current Temporary Use Permit fees of $50Q and $1,500 or reduce the fees per City Council direction. The Saratoga Zoning Ordinance requires that a Temporary Use Permit be issued for special events held within residential zoning districts. These events are generally fundraising activities such as the St. Andrew's Celtic Faire, the Eastfield Ming Quong sponsored Strawberry Festival and the Rotary Club sponsored art show the latter two events both held at West Valley College. The objective of this discretionary permit is to ensure that the proposed activity is appropriate for the particular site and compatible with the neighborhood it is to be located in. The permit is also subject to the County Environmental Health, Sheriff and Fire Departments' review. If the event will be held less than 10 consecutive days, or less than 10 days within a 30 day period, it can be acted on by the Community Development Director subject to a $500 processing fee. If the activity exceeds this duration, it is acted on by the Planning Commission at a regularly scheduled public hearing and subject to a $1,500 processing fee. Saratoga's development review fee schedule has been calculated to recover the staff time /costs expended reviewing and issuing Planning, Building and Engineering Division permits. The TUP fees of $500 and $1,500 reflect the respective costs of processing the permits administratively and through the Planning Commission. For example, the San Jose Symphony Auxiliary's Showcase Home permit request required a publicly noticed hearing before the Planning Commission and considerable Planning and Code Enforcement staff involvement throughout the duration of the event. In short, the $1,500 fee has certainly been justified for this event from a cost recovery standpoint. At the March and April City Council meetings, the Council heard requests to waive the TUP fees for three separate events; St. Andrew's Celtic Faire, the SJSA Showcase Home, and the Farmers' Market held on Saturdays at the Saratoga High School. The Council denied these requests, but did ask staff to consider whether a fee distinction should be made between non -profit organizations and commercial events. Of the approximately six events the City issues TUP's for annually, only the Farmers' Market would be considered a commercial activity. Rather then create a separate fee schedule for non profit versus commercial events, staff would recommend simply considering a fee reduction for all TUP's. Last October, the City Council approved a resident's request to lower the appeal fees of staff and Planning Commission actions. This was a deliberate decision to waive the City's cost recovery policy in this particular situation and to essentially subsidize the appeal process. Staff would suggest that non -profit fundraising activities are as unique to the development review and permit entitlement processes as are neighborhood appeals of development applications. In other words, it would not be inconsistent to also subsidize the TUP fees. If the fees were lowered to, say, $250 for administrative permits and $500 for Planning Commission permits, staff could correspondingly alter how we process these permits to reduce the costs to the City. For example, rather than having the Planning staff be responsible for obtaining the various agency approvals that are required to issue the permit, the applicants could be requested to provide these approval letters before the permit application was accepted. For hearing requests before the Planning Commission, applicants could also be required to do their own public noticing. FISCAL IMPACTS: Either the City will recover its full costs by maintaining the current TUP fees, or the fees will be reduced in acknowledgment of the unique nature of the typical TUP activity and the City would not recover the full costs of processing these permits. If the fees were reduced, staff would correspondingly implement measures to reduce the amount of staff involvement in processing the permits. ADVERTISING, NOTICING AND PUBLIC CONTACT: Each organization that has submitted a TUP application over the last twelve months, the Chamber of Commerce and the Good Government Group have been notified of the meeting and the availability of this report. FOLLOW UP ACTIONS: The City Council's direction to staff will be reflected in the fee schedule adopted as part of the 1998/99 Budget and would become effective July 1, 1998. EXECUTIVE SUMMARY SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM MEETING DATE: June 3, 1998 CITY MGR. ORIGINATING DEPT. City Clerk(L" SUBJECT: ORDINANCE MAKING CITY CLERK APPOINTIVE POSITION SEPARATE FROM CITY MANAGER Recommended Motion: Introduce ordinance by title only, waiving further reading. Report Summary: In the fall of 1997, in connection with the appointment of the new City Manager, the Council tentatively agreed to make the City Clerk's position separate from that of the City Manager. When the ordinance to accomplish this was considered at the meeting of December 17, 1997, the Council referred the matter to the staff and requested information concerning salary issues. On May 26, 1998, the staff provided a City Clerk salary survey with the recommendation that the salary be upgraded to Range 114. There was consensus to proceed with the recommendation. The attached ordinance would allow the City Clerk to be appointed by the City Manager. Fiscal Impacts: Since the new City Clerk would presumably be hired at the first step of Range 114, which is lower than the salary of the present Deputy City Clerk, there would be no immediate fiscal impact. Follow Up Actions: Council actions: the second reading and adoption of the ordinance would take place on June 17. A resolution dealing with reorganization issues, including staff salaries, is scheduled for the meeting of July 1. Staff actions: the City Manager would appoint the City Clerk. Consequences of Not Acting on the Recommended Motions: City Manager will continue to be designated as City Clerk. Attachments: Memo from City Attorney. Ordinance. Portion of 5/20 Memo Pertaining to City Clerk. Salary Survey. DEC -12 -97 FR 1 1 5 58 11EYERS, NAVE, R I BACK &S I L V. t Ax Nu. 5 i u J D t 4401 r. uu u. MICHAEL R. NAVE STEVEN R. MEYERS ELIZABETH H. SILVER MICHAEL S. RIBACK KENNETH A W1.SON UAVW W. SKINNER STEVEN T. MATTAS CLIFFORD F. CAMPBELL MICHAEL F. RODR OUEZ KAI ILEEN MAu6ION. AICP RICK W. JARVIS LARISSA M. SETO DEBBIE F. IATHAM WAYNE K. SNODGRASS ARNC 0. SANDOERG BENJAMIN P. GAY DANIEL A. MUU.ER LUWE M. RANDOLPH PATNICK WHI T1ELL KATHARINE C. WELLMAN OF COUNSEL ANDREA J. SALTZMAN CERTIFIED APPELLATE SPECIALIST TO: Larry Perlin City Manager City of Saratoga FROM: Michael S. Riback City Attorney MEYERS, NAVE, RIBACK, SILVER WILSON A PROFESSIONAL LAW CORPORATION GATEWAY PLAZA 777 DAVIS STREET, SUITE 300 SAN LEANDRO, CAUFORNIA 94577 TELEPHONE: (510) 351 -4300 FACSIMILE: (510) 351.4481 MEMORANDUM RE: Creation of an Appointed City Clerk Position NORTH AAY OFFICE 555 FIFTH STREET. SUITE 230 SANTA ROSA. CA SS401 TELEPHONE: (7071 &4& SOOP FACSIMILE: 0071 545.6617 CZNTAAL VALLEY OFFICE 5250 CLAREMONT AVENUE STOCKTON. CA 95207 TELEPHONE: (2091 9b1.41100 FACSIMILE: 12031 051.3009 DATE: December 12, 1997 1 have reviewed the municipal code provisions relating to the creation of a City Clerk position, as well as relevant sections of the Government Code. Government Code §34856 authorizes the City Council to make the appointment or to vest the power in the City manager to make the appointment of City Clerk. 1 have revised the draft ordinance so that the City Manager would appoint. the City Clerk position and that the City Clerk with the consent of the City Manager, would delegate the duties of the City Clerk position to deputies who would perform the functions of the City Clerk in the absence of the City Clerk. Section 2- 20.050(b) would be repealed. The draft ordinance is included herewith for your review and comment. MSRdsp Enclosure F: \W PD\M(RSW\2 73\01 \M EM O\DEC97 S. D 12 Michael S. Riback City Attorney DEC -12 -97 FR 115 59 MEYERS, NAVE, RI BACK &S 1 LV. FAx NO. 510 .31 4461 AN ORDINANCE OF THE CITY OF SARATOGA RELATING TO THE APPOINTMENT OF THE CITY CLERK POSITION, SEPARATE FROM THAT OF CITY MANAGER The City Council of the City of Saratoga hereby ordains as follows: .ertinn 1: read as follows: AYES: NOES: ABSENT: ATTEST: ORDINANCE NO. 71- Section 2.20 030 of the Saratoga City Code is hereby amended to 2- 20.030 Manager to appoint City Clerk. The City Manager shall appoint the City Clerk, whose duty it shall be to perform the statutory functions of the office of City Clerk. The City Clerk may, with the consent of the City Manager, designate deputies to perform the statutory functions of the City Clerk in the absence of the City Clerk. Section 2: Section 2- 20.050(b) of the Saratoga City Code is hereby repealed. Section 3: This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adoptcd at a regular meeting of the City Council of Saratoga held on the day of 1997, by the following vote. City Clerk December 12, 1997 Mayor However, SEA was not in agreement and wished to see this Analyst's salary `Y- Rated' at range 114 since this same consideration was given to two Office Specialists who were reclassified last year during the first phase of reorganization. Staff supports the compromise proposal offered by SEA. The two Analyst I employees (1.5 FTE) who are at range 102 are proposed to be moved to the next closest step in range 108 that is at or above their current rates of pay. 10. Reclassify Deputy City Clerk Position Staff is recommending that the position of Deputy City Clerk be reclassified to the position of City Clerk. Since the Municipal Code delegates the City Manager as City Clerk, an ordinance making this change would need to be adopted by the City Council (See previous staff report attached). In December of 1997, staff recommended to Council that this reclassification be made. Council deferred taking action pending completion of a salary study for the position of City Clerk. Attached is a City Clerk salary study that includes eleven cities that most closely resemble Saratoga's makeup (Exhibit A). The figures are taken from a study completed in October of 1997 by Geoffrey L. Rothman who assisted the city during the initial reorganization work last year. The study takes the average of the City Clerk's salaries from the eleven selected cities and matches it to the City's existing salary ranges. Staff is proposing a salary range of 114 for the City Clerk as compared to the current range 94 for Deputy City Clerk. Range 114 most closely resembles the average from the survey and in staff's opinion appropriately compensates for the additional statutory and other responsibilities associated with the position of City Clerk. Further, with the recent announcement by the Deputy City Clerk of her plans to retire, staff believes it even more essential to implement this reclassification at this time in order to successfully recruit for an equally qualified replacement City Clerk in a competitive job market. Summary Overall, the staffing changes being proposed would decrease the currently approved management staffing level by 1 FTE, and increase the regular staffing level by 2.45 FTE's, thereby increasing overall staffing by 1.45 FTE's for a new total of 49.65 FTE's. More importantly, the proposed plan addresses many of the issues raised about problems with the City's current organizational structure, and would avoid the need to lay off any employees. Exhibits B and C summarize the staffing changes being proposed. Exhibit B reflects management salary changes and Exhibit C reflects staff salary savings. As seen on Exhibit C, the proposed changes will reduce FY 98/99 budgeted wages by $11,133. At the June 3, regular Council Meeting, staff plans to bring this most recent Reorganization Plan before the Council in Resolution form for final approval. 3 C 25% Range $3774 $4718 Exhibit A City Clerk Salary Survey Monthly Salary: Top Step Menlo Park $5531 Foster City $5052 Burlingame $5590 Campbell $4983 Los Altos $4700 Albany $5019 Lafayette $4417 Dublin $4990 Los Gatos $3352 (elected part-time position) Martinez $4004 Pacifica $4260 TOTAL $51,898/ 11 Cities $4718 /month average Closest existing City range is Range 114 $3669 $4697 EXECUTIVE SUMMARY NO. MEETING DATE: June 3, 1998 RECOMMENDED MOTION(S): REPORT SUMMARY: SARATOGA CITY COUNCIL AGENDA ITEM ORIGINATING DEPT.: CITY MANAGER PREPARED BY: SUBJECT: Review of Proposed Newsrack Standards for Public Rights -of -Way Approve the proposed newsrack standards on public property and within public rights -of- way in Saratoga. To alleviate newsrack blight, citizens and business leaders of Saratoga requested the City to review alternatives to the existing free standing newsracks on public sidewalks and within public rights -of -way in Saratoga. In February 1998, City staff and local newspaper representatives began discussions to explore alternatives for replacing free standing newsracks (Attachment 1) with modular newsracks (Attachment 2). The newspapers offered to pay for the newsracks and the labor for coordinating and installation the newsracks. At the April 16 newsrack meeting, local publishers and distributors designated three representatives from local newspapers to form the Saratoga Newsrack Committee which would be responsible for supervising compliance with the provisions of a Memorandum of Understanding (MOU). The MOU is a cooperative agreement to whereby newspaper vendors voluntarily agree adhere to a set of newsrack standards, administrative processes, and compliance guidelines, and which was developed over a period of two months between City Staff and representatives from participating publications. On May 14, the MOU between the Saratoga Newsrack Committee and the City was finalized. The objective of having an MOU is to facilitate the continued use of newsracks as a desirable means of distributing publications, but which would also set standards for the appearance and placement of newsracks to maintain and improve the community's appearance under a self regulating system via the Saratoga Newsrack Committee. Highlights of the MOU include the requirement of a no fee permit to keep track of publications distributed within Saratoga, compliance with the Americans with Disabilities Act (ADA), newsrack specifications, placement specifications, maintenance responsibilities, and compliance language. All publications within Saratoga that currently have newsracks on public sidewalks were encouraged to participate in the newsrack project. Of the sixteen distributors representing 27 publications, 22 publications (82 percent) have agreed to participate in the MOU, three publications (11 percent) would like to participate pending resolution of outstanding concerns, and two distributors /publications (7 percent) chose not to participate. These two distributors /publishers have forfeited their space within the proposed rack placement and free rack installation offered by the San Jose Mercury News. If these or any other publications would like to be provided space within a newsrack location at a later date, the publication/distributor would apply for a newsrack permit at that time. Upon approval of the permit (based on conditions in the MOU) by the Saratoga Newsrack Committee and the City, the publication would purchase the newsrack and pay for the cost of installation. The City Attorney has been involved in the writing of the MOU and is satisfied with the proposal. Since this is a self regulating system, cooperation amongst the publications is paramount. The City is not regulating content or censoring free speech, but adopting standards for the distribution of printed media on public property to promote public safety and welfare. The MOU represents a voluntary compliance program. If newspaper distributors choose not to comply with the newsrack standards, the City Attorney advises that the City may adopt an ordinance to regulate newspaper distribution. The City of San Francisco recently adopted a modular newsrack ordinance and the Town of Los Gatos has had a modular newsrack ordinance in place since November, 1996. California cities are responding to increasing complaints from residents and businesses of newsrack blight on public streets. The proposed newsrack standards and MOU is an opportunity to alleviate this problem in Saratoga at no cost to the City through a voluntary program of self regulation. Further, the Saratoga Newsrack Committee is committed to working with the City in supervising compliance of the MOU. Under this innovative partnership, the newsrack project is a win -win proposal for the residents, Village businesses, newspapers, and the City. The Public Safety Commission and the Planning Commission were informed of the proposed newsrack standards. The Public Safety Commission had no negative comments and the Planning Commission had positive comments. Businesses that may be affected by permanent rack installations were encouraged to participate in a June 2 Village walk -about to review the placement of newsracks. FISCAL IMPACTS: None. ADVERTISING, NOTICING AND PUBLIC CONTACT: All newspaper publications and distributors were notified of the June 3 Council' meeting. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Free standing newsracks will continue to be placed on public sidewalks. FOLLOW UP ACTIONS: City staff will work with the Saratoga Newsrack Committee to commence the installation of the permanent newsracks. ATTACHMENTS: 1. Photo of current free standing newsracks. 2. Photo of proposed modular newsracks. 3. Copy of the Memorandum of Understanding. 4. Letters to Newspapers re: meeting dates and status of newsrack project. 5. Letter to Saratoga Businesses re: proposed newsrack sites. 6. Cost of Newsracks. u rr r -r r i ea re 'r r J VIII I V: Free Standing Rack Nodular Rack Saratoga Newsrack Committee City of Saratoga MEMORANDUM OF UNDERSTANDING MEMORANDUM OF UNDERSTANDING (May 14, 1998) to address The Appearance and Placement of Newspaper Vending Machines in the City of Saratoga Each of the undersigned distributes one or more newspapers, advertising circulars, or other publications, by means of newspaper vending machines, known as "newsracks" located on public property and within public rights -of -way in the City of Saratoga. The distribution of newspapers in this fashion helps to nourish the cultural, ethnic, intellectual, and economic diversity of the City by giving the public easy access to a wide variety of newspapers and other publications. At the same time, the proliferation of newsracks in some locations could create unintended results, such as traffic hazards or the unreasonable obstruction of pedestrian passage ways. Therefore, a principal objective of this Memorandum of Understanding is to encourage the continued use of newsracks to distribute publications in a safe and rational manner, and in a fashion that helps to maintain and improve the community's appearance. These objectives can best be realized through voluntary cooperation among the newspaper industry, the City of Saratoga, businesses, and other citizens, rather than through inflexible regulations that may not always be appropriate to the situation. Nor is there an intention to create an enforceable contract, but rather to create a civic commitment to the principles. It is intended that the provisions of this Memorandum of Understanding shall be consistent with the accessibility standards established by the Department of Justice pursuant to the Americans with Disabilities Act (ADA) of 1990, Public Law 101 -336 and the Rules and Regulations established by the State Architect pursuant to the ADA. These provisions affect the general safety and welfare of all citizens and visitors to Saratoga, and it is the responsibility of the owner of each newsrack to comply with all such provisions. This Memorandum of Understanding does not and is not intended to regulate the placement of newsracks on private property or property under the jurisdiction of any public agency other than the City of Saratoga. I. COMPLIANCE WITH PROVISIONS OF THE UNDERSTANDING The newspaper publishers and distributors who have signed below agree to take on the responsibility for supervising compliance with the provisions of this Memorandum of Understanding. 1. On April 16, 1998, publishers' and distributors' representatives met to designate three responsible representatives, each employed by a different one of the companies signing this Memorandum (the undersigned), to carry out the task of ensuring compliance with the Memorandum of Understanding. This group will be called the Saratoga Newsrack Committee. The Committee will meet on an as- needed basis. 2. The primary function of the Saratoga Newsrack Committee will be to oversee or coordinate the steps needed to bring the undersigned into compliance with this Memorandum of Understanding and to contact any publisher or distributor who has not complied with this Memorandum of Understanding to arrange for the appropriate response. This can include contact with publishers or distributors not represented among the signatures below to arrange for compliance with the Memorandum of Understanding including, but not limited to: monitoring existing newsracks within the City to ensure compliance with design, placement, and maintenance standards. II. DEFINITIONS 1. Newsrack. Any self service or coin operated box, container, storage unit or other dispenser installed, used or maintained for the display and sale or distribution without charge of newspapers, periodicals or other publications. 2. Modular Newsrack An industry standard structure composed of a group of individual newspaper dispensing cabinets mounted in a double row of two or more cabinets on a rack base that is supported by one or two pedestals. 3. Abandoned Newsrack. Any newsrack which has been left empty for a period of ten (10) days, except a newsrack remaining empty due to labor strike or other extraordinary interruption of distribution or publication by the newspaper or other publication sold or distributed from that newsrack. 4. Roadway. As defined in the California Vehicle Code. 5. Sidewalk. As defined in the California Vehicle Code. 6. Responsible Party. A person or distributor who has been issued a newsrack permit and has signed the Memorandum of Understanding. III. REQUIREMENTS OF NEWSRACK PERMIT 1. The provisions of this Memorandum of Understanding shall be the exclusive requirements for newsrack encroachments onto public property. 2. Each newsrack distributor shall obtain a newsrack permit (Attachment 1) from the City or its designee prior to placing any newsracks into the public right -of -way or on public property. The newsrack permit shall be issued by the City free of charge. 3. The newsrack permit shall be reviewed on an as- needed basis, pursuant to the provisions in this Memorandum of Understanding. 4. The newsrack permit application shall state the name, address, and telephone number of those responsible for installation, use and maintenance of the newsracks, and shall 2 describe, with particularity, the location(s) proposed for installation. Any newsrack permit shall be issued within ten (10) working days if the type of newsrack and location(s) proposed meet the standards set forth in this Memorandum of Understanding 5. A person or distributor who has been issued a newsrack permit may install and maintain additional newsracks and change the location of existing permitted newsracks by modifying the original permit. The rules and procedures of this section shall also apply to the review and approval of any such modification. 6. In the event of a change of responsible party of a newsrack, the new responsible party shall within ten (10) days modify the existing permit by providing the name, address, and telephone number(s) of the new responsible party. IV. NEWSRACK SPECIFICATIONS It is agreed that any newsrack installed, used or maintained on any public property will comply with these specifications (list of specifications are also provided under Attachment 2): 1. No newsrack shall be installed on public property that does not meet the dimensions of not more than fifty -four (54) inches high including pedestal, measured from the ground to the top surface of the newsrack, not more than two (2) feet deep, not more than two (2) feet wide, and not less than fifteen (15) inches from the pavement or sidewalk as measured from the ground to the bottom surface of the lowest compartment. The following are required: a) No group of newsracks placed along a curb shall extend for a distance of more than eight (8) feet. If sufficient space does not exist to accommodate all newsracks sought to be placed at one location without violating the standards set forth in this Memorandum of Understanding, the City or its designee shall approve permits for said location on a historical first come, first served basis. b) All newsracks shall be permanently affixed to the ground. c) The highest operable part of the coin slot, if provided for the newsrack, all controls, dispensers and other operable components of newsracks shall not be greater than forty -eight (48) inches above the level of the adjacent pavement or sidewalk, nor lower than fifteen (15) inches above the level of the adjacent pavement or sidewalk. 2. Newsracks may display on the front of the rack only, the logo of the newspaper it offers for distribution and may use rack cards to announce the news of the day or other appropriate information. No other label or logo shall be displayed. 3 3. The color of the racks shall be off-white with black pedestals. 4. The responsible party or parties who use newsracks of a brand other than Sho -Rack are required to furnish spacers to achieve height uniformity. 5. If any newsrack belonging to the signatory of this Memorandum of Understanding presents a clear and present danger to the public, the City retains the right to promptly remove the newsrack and to provide written notice to the responsible party to remedy the condition creating the danger and the location of the newsrack. 6. Any newsrack installation shall be uniformed throughout the City and is subject to the approval of the Saratoga Newsrack Committee and the City. 7. All newsracks shall comply with the accessibility standards of the ADA. V. PLACEMENT SPECIFICATIONS 1. No newsrack shall be installed which projects onto, into or over any part of any public right -of -way, street, or which rests, wholly or in part, upon, along or over any portion of a roadway. 2. No newsrack shall be installed which in whole or in part rests upon, in or over any sidewalk or roadway, when such installation, use, or maintenance endangers the safety of persons or property, or when such site or location is used for public utility purposes, public transportation purposes or other government use, or when such newsrack unreasonably interferes with or impedes the flow of pedestrian, bicyclists, or vehicular traffic, including disabled access, the ingress into or egress from any residence or place of business, or the use of poles, posts, traffic signs or signals, hydrants, postal service collection boxes or other objects permitted at or near said location (see Attachment 3 for graphics): a) Newsracks shall only be placed near a curb or adjacent to the wall or a building. If no building exists at the proposed site, newsracks shall be placed parallel to the back of the sidewalk and not more than six (6) inches from the back of the sidewalk. The back of newsracks placed near the curb shall be placed no less than eighteen (18) inches nor more than twenty -four (24) inches from the edge of the curb except that along a curb that is painted red prohibiting parking, there shall be no minimum setback from the curb. The back of newsracks placed adjacent to the wall of a building shall be placed parallel to such wall and not more than six (6) inches from the wall. b) All newsracks shall be permanently affixed to the ground.. Newsracks shall not be chained or otherwise attached to a bus shelter, bench, street light, utility pole, or sign pole, to any other sign or modular newsrack, or any tree, shrub, or other plant, nor situated upon any landscaped area, or tree grate. 4 c) No newsrack shall be placed, installed or maintained: 1) At any location where the clear space for the passage of pedestrian is reduced to less than six (6) feet except that in areas where physical obstructions provide for less than a six (6) foot clearance, a clear space for passage of not less than four (4) feet may be permitted for a distance of not more than ten (10) feet with the written approval of the Public Works Director; 2) Within ten (10) feet of any marked or unmarked crosswalk as measured from the curb return; 3) Within five (5) feet of any marked crosswalk at a midblock intersection as measured from the outside edge of the crosswalk, or if the bottom of the newsrack is lower than fifteen (15) inches from the ground, then the newsrack shall be at least ten (10) feet from the crosswalk; 4) Within three (3) feet of any fire hydrant, fire call box, police call box, or other emergency facility; 5) Within five (5) feet of any driveway apron, as measured from the edge of the curb; 6) Within three (3) feet of any bench fixed parallel to curb, or within four (4) feet of any bench fixed perpendicular to curb; 7) Within five (5) feet of any driveway, bus bench, bus stop, or red curb; 8) Within five (5) feet of any blue curb or a disabled parking zone; 9) Within ten (10) feet of the curb return of any wheelchair curb ramp not in a marked crosswalk; or 10) Within twelve (12) inches of any accessible utility or meter flush mounted in sidewalk. d) If the Committee or the Public Works Director determines that the placement of a newsrack in a specific location would conform to the standards in this section would nevertheless constitute a safety hazard or unreasonably interfere with pedestrian travel or emergency access, the Committee or Public Works Director may deny the placement by making written findings specifying what constitutes the hazard or unreasonable interference. 5 4. The Saratoga Newsrack Committee and the City have agreed upon designated locales within the City where newsracks may be placed. In particular, special attention has been given to the area in downtown Saratoga, or "the Village Big Basin Way is the main roadway in the Village where most of the newsracks are located (Attachment 4). Any revisions, additions or deletions of newsrack locale shall be approved by both the Saratoga Newsrack Committee and the City. 5. Any clean free standing graffiti free newsrack may be permitted in any single location for a temporary period of fourteen (14) days in order to determine the suitability of long -term newsrack locations. The temporary newsrack shall adhere to the newsrack placement specification as determined in this Memorandum of Understanding. At least five (5) business days prior to locating a temporary newsrack, a temporary permit application shall be submitted (Attachment 5) to the Committee and /or the City, including written notice of the particular location and date upon which the fourteen (14) day trial period will begin. The temporary permit shall be adhered to the back of the free standing newsrack to indicate that this is an experimental location. Within five (5) business days after expiration of the fourteen (14) day trial period, the responsible party shall either remove the rack or submit a written request to the City for a permanent newsrack location. Temporary newsracks shall conform to newsrack and placement specifications in this Memorandum of Understanding. Permittees shall be limited to one experimental request per calendar year. There shall be two temporary racks at any one time. Issuance of temporary permit(s) is subject to the approval of the Saratoga Newsrack Committee and the City. 6. Individual newsracks shall be contained in modular units for display and sale that meet the specifications established by the City. The modular units shall be provided by the operators, publications or by separate vendor by agreement with the City or its designee. The modular newsracks will be of a multi -unit configuration in order to provide the safe passage of pedestrian and vehicular traffic, while ensuring equivalent access to distribution. The modular units shall be subject to and shall be attached to one another to facilitate consolidation. No alteration of these modular newsracks shall be permitted without the express written approval of the City. VI. MAINTENANCE Each newsrack unit shall be kept clean and in good working order. Each newsrack shall be reasonably free of dirt and grease, be reasonably free of chipped, faded, peeling or cracked paint, be reasonably free of rust and corrosion, have no broken or cracked plastic or glass parts, and have no broken structural parts. The undersigned agree that the Saratoga Newsrack Committee will follow -up on complaints about appearance or maintenance of newsracks within ten (10) days of the first contact with the Saratoga Newsrack Committee. 2. Abandoned newsracks may be removed by the City or its designee pursuant to the provisions of this Memorandum of Understanding at the responsible party's cost. 6 3. Should the newsrack be relocated at any time in the future, the then -owner or operator of the newsrack shall bear the costs of repairing the sidewalk to a safe and attractive condition. Costs shall be paid by the operator /owner who instigates the relocation; costs shall be equally distributed if more than one operator /owner requests for the relocation. 4. No later than July 1 of each year, each newsrack permittee shall file a statement with the City or its designee affirming the continued placement of the permittee's newsracks that shall contain a list of the newsrack permit numbers and a description of each newrack's location. VII. STEPS TO BRING ABOUT COMPLIANCE Following the signature of the responsible employee for each publisher or distributor that has agreed to participate in this Memorandum of Understanding the following steps will occur: 1. Publishers or distributors who wish to have distribution sites within Saratoga will order and fund the required number of modular units. 2. The undersigned will repair and clean newsracks remaining in place in the City, as needed. Citizen complaints lodged with the City will be forwarded to the undersigned and addressed or corrected in compliance with the Memorandum of Understanding. 3. The undersigned will notify the City to remove or relocate abandoned newsracks if the appropriate publisher or distributor, being a signatory to this Memorandum of Understanding, does not take action within ten (10) days of notification. 4. The Saratoga Newsrack Committee will contact a publisher or distributor not a signatory to this Memorandum of Understanding when its newsrack is not in compliance. Every reasonable effort will be made to secure the publisher's signature as an endorsement of this Memorandum of Understanding, or, distributor's signature as an endorsement of this Memorandum of Understanding, or, if the publisher or distributor does not wish to endorse the Memorandum of Understanding, to seek its compliance with this Memorandum of Understanding, nonetheless. If this effort is not successful, the Saratoga Newsrack Committee will notify the City by letter with a copy to the noncomplying publisher or distributor. 5. The Saratoga Newsrack Committee will provide the City with a list of locations in use when the Memorandum of Understanding has been met for the first time and will continue to provide updated lists that reflect new additions as necessary. 7 The undersigned agree that these steps will be completed by September 15, 1998, and that new modular units will be installed as soon thereafter as delivery and practical demands permit. VIII. NO WAIVER The City, by executing this Memorandum of Understanding, does not waive any aspect of its sovereign powers, including the authority to enforce any other relevant statues or ordinances relative to newsracks within the public right -of -way, now existing or to be enacted in the future. Similarly, the undersigned have not waived any aspect of their constitutionally protected right to distribute. All parties sign this Memorandum of Understanding, without the expectation of legal enforceability, in the belief that it will enhance their separate goals in a harmonious way. IX. NOTIFICATION Notification in this Memorandum of Understanding can include verbal communication but in each instance, written notification will be provided by one party to another using the address that will be on file at Saratoga City Hall. Times for compliance or action specified in the Memorandum of Understanding will start from the postmark of the mailing. IN WITNESS, WHEREOF, the parties have caused their duly authorized representatives to execute the Memorandum of Understanding on their behalf as of the date and year first written above. TO THE BEST OR OUR KNOWLEDGE, all the publications distributed by newsracks in the City of Saratoga are represented below. All of us are committed to making this voluntary approach work. We believe that we can do so through cooperation with each other and with the City. City of Saratoga San Francisco Chronicle Larry I. Perlin, City Manager 13777 Frutvale Ave., S atoga, CA 95070 ail; Al ia- 1_ Signature ate Lest -r So h Pm PoGioli n1 Com any/Distributor Name Po tiny se f,q CISiSq Address Signature Date Sew+te5 San Francisco Examiner San Jose Mercury News VC_ 50-v0 High Tech Careers Homes and Land San Jose State University Career Source Select Magazine Coldwell Banker New York Times Investor's Business Daily Jobs Careers USA Today <SFN Company/Distributor Name 2 ',Qs Ce67/iveA/ X7 9 r 4 Signature Date 4E- R.c,wP- NrW Gt4z41a 1 -N1- J Co any/Dis ributor Name S /U DD kw I' -f Az ,E4-N 1 f F G4- 4 13-1 I o Addre Address Signature` C' T 4-X3 rn mg-lice me rf 7 Company/Distributor Name /0 Morse_ 411€._4* 2 Suet/1y Vale. !1- Address c> 2 9 -9 e Signature Date att Company/Distributor Name A Address ess U A T cA(- H Signature Date S Company/D 1 'f o istrib c 4 N a m e C 9Yc Signature Date Date Company/Distributor Name `1 a•7Lh J 0 riV t r1•J a4j y h AddreN euo-t-t4c Signature Date Diablo Dealer Computer Currents San Jose Business Journal Wall Street Journal Saratoga News Los Gatos Weekly San Jose Metro MicroTimes Tech Week Company/Distributor Name Address Signature Company/Distributor Name Address Signature Company/Distributor Name Address Address Address -L a /tee CoMpany/Distributor Name Company/Distributor Name Date Date Signature Date /1 i Qo l l i 5 j ti 6- //ti Company/Distributor Name 7 J 0 $e S T 0 c� cci. 9ic� Address 4 Signature Date Signature Date Signature Date Martz Publications Trellis Home Improvement ✓te la ILA Compan D istributor Name /S IS A7c //Lie Address Signatur Company/Distributor Name Address Signature Company/Distributor Name Address Signature L tke S''A.v zoit2 9.57 25 Date Date Date Eti At rt.) 11 tr City of Saratoga Newsrack Permit This Newsrack Permit is issued to: Company Name: Address: Phone: Fax: Publication: Distributor Representative: Phone: Fax: Alternative Contact Person: Phone: Fax: Please indicate location(s) and Publication(s). Please also provide a sketch (using dimensions, showing orientation of device relative to the requirement set forth in Attachment 2 of the Memorandum of Understanding between the Saratoga Newsrack Committee and the City of Saratoga). If more space is necessary, please attach paper. Number of Newsracks in Saratoga: Location(s): Publication(s): 4frAt 1,1,1,,t 1- do hereby acknowledge and agree to comply with all provisions of Memorandum of Understanding between Saratoga Newsrack Committee and the City of Saratoga. Applicant's Signature 1 Date: Approved By: Date Issued: Permit No. PLACEMENT STANDARDS Newsradss shall be placed ony near a curb or at'aoentto the wall of a building. If no building erasts at the proposed location, the newsrack shall be placed 8 fiches or less behind and -1 to the sidewalk N ewsradcs shall not be chained or otherwise attached to a bus shelter, bench, street light, utility pole, or sign pole, to any oth sign or modular newsrack, or any tte, shrub or other plant, nor situated upon any landsca ed area or he grate, CURBSIDENEWSRAC/C5 istance from curb Between 18 to 24 Inches from edge 'except for red curbs, viin.dearance req. for pedestrians 6 feet minimum can be reduced to 4 feet fora 10 foot section of sidewalk with approval from the Planning Director Ainimum distance from a marked or unmarked crosswalk 10 feet, as measured from curb return inimum distance from a marked crosswalk at midb odx 5 feet minimum for newsracks cud 15 inch free ground clearance, 10 feet man. for newsracks wt 5 inch tree clearance Jl4nimum distance from a call box or emergency facility 3 feet Ninimun distance from a apron Minimum distance from benches 5 feet, as measured from a of curb 3 feet for benches affixed parallel to the curb, 4 feet for benches affixed perpendicular to the curb Minimum distance from red curb of a bus stop zone 5 feet Minimum distance from blue curb of a drasab ed parting zone 6 feet einimum distance from wheel chair curb ramp 10 feet Minimum distance from utiity or meter in sidewalk 12 inches NEWSRACKSADJ. TO BLDG. 3istanoe from Building WaN Parallel to wan and 6 in es or less. Win.Ciearance Req. for pedestrians 6 feet minimum Yarn be reduced to 4 feet fora 10 foot section of sidawaIc with written approval from the Planning Director Minimum distance from a call box or 3 feet Nihimum dance from a driveway apron 5 feet, as measured from edge Of curb N'mimum distance from benches 3 feet for benches affixed mkt to the curb feet for benches affixed perpendicular to the cub NMimum distance from utility or meter in sidewalk 12 inches Ninimurn distance from curb return of wheel chair curb ramp 10 feet MAR 19 1998 16:29 15 Inches, but may be 5 inches if setbadr as required by placement standardS Width Required Compartment Ground G earonce Coin Slot CITY OF SARATOGA /ADM I N. NEWSRACK STANDARDS DESIGN "Newsrack must be „t to the ++A group of curbside rn errsracica are limited b a feet in length. Page 1 54 inches Between 15 to 46 inches above 408 868 1280 P.12/14 t.t?% Z 1 HOT b z eft-AO V1E14, s PinktAt1V1I4 .A"MpK Pisierri le" LN end w 4 Wive at Cie 40-e>" Foam Almf wau►N *P Am Mr Wow* a *rW of imews 40 ae•,►v) *Woo a•racgat/S LEL VkTcois vIEW G'-a" 1001004 rsWtwAN hcca m. volUSIN oJJ'i OF N /1lR/r. S Mr 1, totsioa1l4 4(AU.- (*Amy D'A-lip. efs►s►rrac7rma liuVOuPY 46 Newsrack Locations in Saratoga Community Center One 8' Rack DiNuccci's Coffee One 4' Rack Chef Chau's One 8' Rack and One 6' Rack Blue Rock Shoot (moved slightly towards the gallery store) One 4' Rack Little Amsterdam One 6' Rack International Coffee House Two 8' Racks and One 6' Rack Saratoga Village Center Two 8' Racks and One 6' Rack Village Rendezvous (moved slightly towards Wells Fargo) One 6 Rack Post Office Two 8' Racks Note: Size of racks may change due to obstructions of poles, utility holes, etc. Attachment 4- Pnnteo on recycled paper Company Name: Address: Phone: Publication: Distributor Representative: Phone: Alternative Contact Person: Phone: oauw cDo ucoa3 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 Number of Newsracks in Saratoga: Temporary Newsrack Permit This Temporary Newsrack Permit is issued to: Fax: Fax: F Please indicate location(s) and Publication(s). Please also provide a sketch (using dimensions, showing orientation of device relative to the requirement set forth in Attachment 2 of the Memorandum of Understanding between the Saratoga Newsrack Committee and the City of Saratoga). If more space is necessary, please attach paper. L W At e..c1. COUNCIL MEMBERS: Stan Bogosian Pau! E Jacobs Giliran Moran Jim Shavv Donald L. Wolfe Location(s): Publication(s): do hereby acknowledge and agree to comply with section V.5. of the Memorandum of Understanding between Saratoga Newsrack Committee and the City of Saratoga. Applicant's Signature Date: I Approved By Date Issued: Temporary Permit No. Permit Expiration Date San Francisco Examiner San Jose Mercury News High Tech Careers Homes and Land San Jose State University Career Source Select Magazine Coldwell Banker New York Times Investor's Business Daily Jobs Careers USA Today Company/Distributor Name Address Signature Company/Distributor Name Address Signature Company/Distributor Name Address Signature l Compan /Distributor Name X8M Sig ature Company/Distributor Name Address Signature Company/Distributor Name Address Signature Date Date Date SacOn 6:SAttp 5an.IsP. qsiss I�at e Date Date 9 Diablo Dealer Computer Currents San Jose Business Journal Saratoga News Los Gatos Weekly San Jose Metro MicroTimes Tech Week A,\c OeALett Company/Distributor Name 5 70 S .�n er-j6 e, 0 Ai Address r Signature Company/Distributor Name Address Signature Date Wall Street Journal Company/Distributor Name Address Signature Date Company/Distributor Name Address Signature Date Company/Distributor Name Address Plei:V„Y. 10:. Signature Date Company/Distributor Name Address Signature Date Date I0 Diablo Dealer Computer Currents San Jose Business Journal Saratoga News Los Gatos Weekly San Jose Metro MicroTimes Tech Week Company/Distributor Name Address Wall Street Journal Company/Distributor Name Signature Date Company /Distributor Name 1 z h 0 NriA„ s1- Be, -1.1 C-A- Ufa 1.0 J Address c Signature Date Address Signature Date Company/Distributor Name Address Signature Company/Distributor Name Address Signature Date Company/Distributor Name Address Signature Date Date 10 MAY -27 -1996 14:34 Diablo Dealer Computer Currents San Jose Business Journal Wall Street Journal N.A Saratoga News Los Gatos Weekly San Jose Metro MicroTimes Tech Week CITY OF SARATOGA /ADMIN. Company/Distributor Name Address Signature Company /Distributor Name Address Signature s -41 st_ ALI 0 lj Company /Distributor Name Address 408 868 1280 P.02/33 Date Company/Distributor Name sTo S. s r 077 T. ea 9 3//,3 Address Date Company /Distributor Name Address Signature Company /Distributor Name Address Signature Date Date MAY 27 '98 02 :13Af1 METRO PUBLISHING INC Diablo Dealer Computer Currents San Jose Business Journal Saratoga News Los Gatos Weekly San Jose Metro MicroTimes Tech Week Company/Distributor Name Address Signature Date Company/Distributor Name Address Signature Wall Street Journal Company/Distributor Name Address Signature Date ff. ecf 4 e'er o «h:w. /l far ileerc1 3zoe Iei y, peen. /Vatic a-74-5 2 s��r�9�' Company/Distributor 1.i cif tdi AV el3 s 0 6 w A i is Addr Company/Distributor Name Address Signature Company/Distributor Name Address Date Date Signature Date r..7i3 MAY.28.1998 9:47RM DISTRIBUTECH NU.a41 Diablo Dealer Computer Currents San Jose Business Journal Company/Distributor Name Address Signature Date Company/Distributor Name Address Signature Date Wall Street Journal Company/Distributor Name Saratoga News Los Gatos Weekly San Jose Metro Tech Week Address Signature Date Company/Distributor Name Address Signature Date 6 u ,,A l I 4f Q Usk C� Company/Distributor Name 30/)9 7 /1/ LA/ f WW1 CA O Addgt. c/ C1 /7g Signature Date Company/Distributor Name Address Signature Date 10 FROM ALLEN'S Martz Publications Trellis Home Improvement 6SiGi PHONE NO. May. 28 1998 07:27AM P3-' Company/Distributor Name Address Signature Date Company/Distributor Name Address Signature Date Company/Distributor Name f `233 41-A1k CZD, w Ad- IJlf e=we— `fit} Address Signature Date Printed on recycled paper. Sincerely, February 3, 1998 Dear Newspaper Publishers, Distributors, and Interested Parties: Thursday, February 19 at 2 p.m. Saratoga City Hall Administrative Conference Room 13777 Fruitvale Ave. (at Allendale), Saratoga (See attached map) ennie Hwang Loft Administrative Analyst cc: Larry I. Perlin, City Manager, City of Saratoga Deborah Larson, Assistant City Manager, City of Saratoga Peter Gonda, Administrative Analyst, City of Saratoga Attachment 4- UTI gg 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 OM 868 -1200 The City of Saratoga is reviewing alternative newspaper racks to existing stand alone newspaper racks. Please mark your calendar the following meeting date and location to discuss this issue: The current standard modules such as 4916 and K100 racks are being considered, but the City would like to receive your feedback on these and possibly other ideas. If you cannot attend this meeting, please send a representative on your behalf so that your ideas /comments may be voiced. If you have any questions, please do not hesitate to call me at (408) 868 -1218. I look forward to seeing you at the meeting! COUNCIL MEMBERS: Stan So. ^slay, Paul E. Jac CUs McraT Ji ^7 r?a CO,7d.' L b'l�011r DnntP;1 nn recvciPd narpr oaLvw go Eno z 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 1200 February 26, 1998 Dear Newspaper Publishers and Distributors: At the February 19 newspaper rack meeting, the following items were agreed upon by the newly formed Saratoga Newspaper Rack Committee: Industry modular standards such as 4916 and K100 (or equivalent) will be used no wooden encasing Color: off-white containers with black base Decals: City to determine Publishers/Distributors will purchase and maintain new equipment San. Jose Mercury News volunteered to spearhead installation project For those who did not attend this meeting, you must contact the City of Saratoga if you would like to participate in this project. Due to new newsrack space accommodations, space may be limited. It is imperative that you contact Jennie Loft, Administrative Analyst, at (408) 868 -1218 before March 12, 1998 to confirm your space. If you do not contact the City by this date, it will be assumed that you do not want to participate in this partnership. The purpose of this approach is to allow the newspaper publishers and distributors to self regulate themselves while accomplishing the City's goal of cleaning up newsrack visual blight. If this cooperative approach is successful then it is not necessary for the City to consider an ordinance regulating newspaper rack design and location. Therefore, the City urges you to join the City and the members of the Saratoga Newspaper Committee to make this a successful partnership. If you have any questions, please contact Ms. Loft at the above number. I look forward to your participation in this partnership. Sincerely, Larry I. Perlin City Manager Attachments: Saratoga Newspaper Rack Locations COUNCIL MEMBERS: SrSn Boaosian Pa ✓acncs Snag•. Printed on recycled paper. 0E117 ©0 UCOPZ sQ,411. '537 March 30, 1998 Dear Newspaper Publishers and Distributors: Thank you for your prompt response in reserving your newsrack space in Saratoga. Please excuse the delay in scheduling the next meeting, but it was imperative that we have a draft of the Memorandum of Understanding (MOU) between the City and publishers /distributors prior to getting into the logistics of the newsrack project implementation. Enclosed please find a copy of the MOU for your review. Please mark on your calendar the following to discuss these topics: Thursday, April 16` from 2 p.m. to 4 p.m. Saratoga City Hall Administrative Conference Room 13777 Fruitvale Ave. (at Allendale), Saratoga (See attached map) We will not be spending the entire time on the MOU since we will also need to discuss newsrack locale, cost, and implementation. In order to use our meeting time more efficiently, please read the enclosed MOU and call me with any questions prior to the meeting. I will attempt to answer these questions, but if it is a group decision, we will address these concerns at the meeting. In addition, we will designate three representatives from this group as the Saratoga Newsrack Committee (see MOU, I.1.) at this meeting. It is imperative that you attend this meeting since this is the one and only meeting where many of the newsrack logistics will occur. If you cannot attend this meeting, please send a representative. If there is no representative from your publication, your placement, funding, and other details of the newspaper rack project will be determined for you by the Saratoga Newsrack Committee. Please do not hesitate to call me at (408) 868 -1218 should you have any questions regarding the MOU or anything else related to the newsrack project. Thank you again for your cooperation in making this partnership work. Sincerely, A 171111 Jennie Hwang Loft, Administrative Analyst 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070 (408) 868- 1200 ('OUNCIL MEMBERS: Stan B000s;a! E Jacoos (;ri;ian Mora' ,rim Sna1 Donato L" ore Panted on recycled paper. April 22, 1998 'V 2 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070 (40S) 868 -130( Dear Newspaper Publishers and Distributors: COUNCIL MEMBERS: Stan Bogosian Paui E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe At the April 16 meeting, the Memorandum of Understanding (MOU) was reviewed and suggestions were accommodated. See attached for the summary of MOU changes. Steve Lester, San Francisco Chronicle, Victor Aught, III, San Jose Mercury News, and Tom Lilledahl, Circulation Management, Inc., volunteered to be on the Saratoga Newsrack Committee. As specified in the MOU, this Committee will coordinate steps needed to bring about newsrack compliance in Saratoga. Rack locations were also finalized at this meeting (see attached). At the upcoming May 7 Saratoga Newsrack Committee meeting, the group will work with the City to assign rack addresses and explore the possibility of decals on newsracks (after the May 7 meeting, the revised MOU will be distributed). Cost was also discussed at the April 16 meeting. The breakdown is as follows: For a 4 space rack (requires two bases): $335 or $83.75 per space For a 6 space rack (requires four bases): $565 or $94.17 per space Each publisher /distributor will pay for his/her own rack. Darrel Clements, Sho -Rack, 1- 800 -514 -4701 is the Sho -Rack representative for this project. The San Jose Mercury News will be spearheading the installation project and will donate labor, base mounts, and Sho -Rack spacers. If you are not going to order from Sho -Rack, please contact Miles Harrington, San Jose Mercury News, at (408) 920 -5234 to ensure the exact color, dimensions, and spacers so that your rack will interface seamlessly. Better yet, come to the next Newsrack meeting to get more important installation information. The next Newsrack meeting is scheduled for Thursday, May 14 from Noon to 2 p.m., Saratoga City Hall, Administrative Conference Room, 13777 Fruitvale Ave., Saratoga. At this meeting, we will finalize and sign the MOU, review rack addresses, and discuss the installation process. Once again, if you cannot attend, please send a representative to attend on your behalf to sign the MOU, be part of the decision making process, and know the next step in this project. Please do not hesitate to call me at (408) 868 -1218 should you have any questions regarding the MOU or anything else related to the newsrack project (I will be out of the office from April 23 through May 5, but will call you back on May 6). Thank you again for your cooperation in making this partnership work. Sincerely, Jennie Hwang Loft Administrative Analyst Attachments: Summary of MOU Changes Rack Locations cc: Larry I. Perlin, City Manager James Walgren, Community Development Director OgU ©0 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 Pnnted on recycled paper. May 8, 1998 Dear Newspaper Publishers and Distributors: COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe Enclosed please find a copy of the final Memorandum of Understanding (MOU) between the Saratoga Newsrack Committee and the City of Saratoga, a summary of MOU changes, proposed newsrack addresses, and a final cost breakdown of newsrack installation for your review. On May 7, the Saratoga Newsrack Committee held its first meeting. They assigned newsrack addresses, discussed the possibilities of decals on newsracks, and created a timeline for the newsrack project. The proposed newsrack addresses are mocked up either with 8' or 6' newsrack banks (keep in mind that there may be possible breakup of newsrack banks due to street obstacles); the criteria for rack assignments was based on historical presence and groupings of publications. The Committee decided against decals on the back or sides of the newsracks, but supports decals on the front of the newsrack as indicated in the MOU. The following is the timeline for the newsrack project: May 14 Participants will meet at Saratoga City Hall to sign MOU, fill out rack permits, review newsrack addresses, and schedule downtown walk about date. May 26 This is the drop dead deadline for newspapers who want to be part of the permanent newsrack project all newspaper participants must sign the MOU and return completed rack permits; MOU will be at Saratoga City Hall for signature. May 26 Letters to businesses which are effected by the permanent newsracks will be sent out. May 29 Miles Harrington, San Jose Merucry News, Newsrack Installation Project Manager, will send out instructions to participants regarding ordering of racks and installation Early June Downtown walk about to chalk sidewalks for newsrack installation. June /August Saratoga City Council reviews MOU between the Saratoga Newsrack Committee and the City; notify Caltrans. September 15 Installation of newsracks completed. I look forward to seeing you on Thursday, May 14 from Noon to 2 p.m. at Saratoga City Hall (pizza will be served). Please bring with you a completed rack permit (form is attached to the MOU). Please call me at (408) 868 -1218 if you have any questions. ministrative Analyst CA to fie.- ,f y-u,t -t- Printed on recycled Dauer OTEW ©0 0 °BOO C 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 FAX MEMORANDUM TO: Steve Lester, SF Chronicle, 408 445 -3600 Lance Haag, SF Examiner, 650- 961 -9989 Victor Aught, SJ Mercury News, 408 364 -6682 Miles Harrington, SJ Mercury News, 408 271 -3790 Susan Bishop, NY Times/Investor's Business Daily, 408 885 -9717 Mike Higgins, Jobs Careers, 650- 367 -6888 Dennis Opsal, USA Today, 925- 227 -1350 Derek Riesberg, USA Today, 925- 227 -1350 Tom Lilledahl/Eric Jacoby, CMI, 408 747 -0494 Elizabeth Eichold, Computer Currents, 510 -527 -4106 John Willhelm, Wall Street Joumal/SJ Business Journal, 408 296 -8040 David Cohen, Metro Papers, 408 -271 -3521 Serge Duguay, Metro Papers, 408 -271 -3520 Ken Morrison, Micro Times, 510- 489 -7617 John Leggett, Tech Week, 408 249 -0727 Ken Martz, Martz Publications, 408 266 -5578 Paul Reese, Trellis Publication, 510- 489 -8877 FROM: Jennie Hwang Loft, City of Saratoga 0 RE: Materials for May 14 Newsrack Meeting DATE: May 11, 1998 Attached please find the final MOU between the Saratoga Newsrack Committee and the City of Saratoga, a summary of the MOU changes, proposed newsrack addresses, and a final cost breakdown of newsrack installation for your review prior to the newsrack meeting scheduled for this Thursday, May 14 from Noon to 2 p.m. at Saratoga City Hall, 13777 Fruitvale Ave. Allendale. If you have any questions, please do not hesitate to call me at (408) 868 -1218. I look forward to seeing you on Thursday! COUNCIL MEMBERS: Stan Boaosian Paul LT Jacobs G.Idan Moran jrn Sha Donald L. Wolfe Printed on recycled paper 4 ?moo g May 15, 1998 w. g Administrative Analyst laufw oo Dear Newspaper Publishers and Distributors: 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw First and foremost, thanks to the publishers and distributors who have helped made this newsrack prGat L Wolfe a smooth work in process. Due to the diligence and cooperation from this group, this project is moving along quickly. At the May 14, 1998 Newsrack Project meeting, the Memorandum of Understanding (MOU) between the Saratoga Newsrack Committee and the City was finalized (no changes from fax). Representatives from publications signed the MOU and filled out a newsrack permit. In addition, rack addresses were finalized (Martz Publication requested to be on a waiting list at some locations), the downtown walk about was scheduled, and project costs were reviewed. The following is the timeline which the group agreed upon: May 26 This is the absolute drop dead deadline for participants to sign the MOU and return completed rack permits; original MOU and rack permit forms will be held at Saratoga City Hall for signature and completion. May 26 Letters to businesses which are effected by the permanent newsracks will be sent out. May 29 Miles Harrington, San Jose Merucry News, Newsrack Installation Project Manager, will send out instructions to participants regarding rack ordering and installation. June 2 Downtown walk about to chalk sidewalks for newsrack installation. June 3 Saratoga City Council reviews MOU between the Saratoga Newsrack Committee and the City. June 4 Caltrans notification; Press Release of Newsrack Project. September 15 Installation of newsracks completed. All publications are welcome to join us in the downtown walk about scheduled for Tuesday, June 2 at 9 a.m. at Saratoga City Hall; we will carpool into downtown. The purpose of the walk about is to mark exact newsrack installation locations. There will be a brief meeting afterwards to discuss any location/installation issues that may come up in the walk about. It is imperative that any publication which wants to participate in this newsrack project have a responsible party sign the MOU and fill out a rack permit form by May 26 before 5 p.m. The original MOU and copies of rack permit forms are held at Saratoga City Hall, Front Reception Desk, 13777 Fruitvale Ave. Allendale, Saratoga. If a signature from your publication is not on the MOU by the above date, the Saratoga Newsrack Committee and the City assume that your publication does not want to participate in this newsrack project thereby forfeiting the publication's rack location(s) in Saratoga. If you have any questions, please do not hesitate to call me at (408) 868 -1218. I look forward to seeing you on June 2. cc: Larry I. Perlin City Manager, James Walgren Community Development Director, Mike Riback City Attorney, Erman Dorsey City Engineer Technician Printor! nn rarvrIPrt nanar May 18, 1998 Dear Saratoga Business: Attactrnent 5- MUT' o4 'EOo O 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070 (408) S6S -1200 Based on requests from business leaders and residents to alleviate street blight, the City of Saratoga began working with the newspaper publishers and distributors to replace free standing newsracks with permanent modular newsracks. Similar to permanent newsracks on private properties in Saratoga shopping centers (Safeway and Longs), these permanent newsracks meet height, size, and color conformity that will enhance the Village. In addition, any new newsrack location(s) will be reviewed by the newly formed Saratoga Newsrack Committee and the City to ensure that publications conform to strict standards. The permanent newsracks are proposed to be installed at or near where free standing newsracks are currently located. The following are proposed permanent newsrack locations: Community Center One 8' Rack The Coffee Grounds (previously known as D'Nucci's) One 6' Rack Chef Chau's One 8' Rack and One 6' Rack Aegis Gallery (moved from Blue Rock Shoot) One 4' Rack Little Amsterdam One 8' Rack International Coffee House Two 8' Racks and One 6' Rack Saratoga Village Center Two 8' Racks and One 6' Rack Wells Fargo Bank (moved from Village Rendezvous) One 6 Rack Post Office Two 8' Racks (There may be possible breakup of newsrack banks due to street obstacles). cc: Larry I. Perlin, City Manager James Walgren, Community Development Director As a stakeholder in this project, you are invited to a downtown walk -about scheduled for Tuesday, June 2 at 9 a.m. to review and chalk the proposed sites. If you have any questions or comments about the newsrack project, please do not hesitate to call me at (408) 868 -1218. I look forward to working with you. e Hwang Loi t, ministrative Analyst COUNCIL MEMBERS: Stan Bocos ar Pau; E. Jacoos Gi! %.an Moran Jrm Snaw Donald L Wolfe MAY -07 -1998 15 :47 %Mb OW 1,11. W k•5i 44'334 0r' w4✓ 50 RIDDER PARK DRIVE, SAN JOSE, CALIFORNIA 95190 (408) 920 -5000 ammiror May 7, 1998 Dear Jennie; Jennie Hwang Loft Administrative Analyst City of Saratoga I3777 Fruitvale Avenue Sanatoga, Ca. 95070 -Attachment 6- The following are the cost per each unit installed in a installation: Model 100 $90.00 Mode14916 $47.50 (this includes the cost of $2.50 for painting the spacer needed) The cost is computed as following (four positions in a two place stand, a evaluator requires two positions): Two place stand Cost 12" base S88.00 Two place tray $92.00 Cost for two place stand 5180.00 $180 divided by 4 (four, positions per two place stand) $45.00 The San Jose Mercury News is providing the following items at no cost to the other publications: Labor our people wages are $21.00 per hour and we will be using two pcoplc two install the racks Spacers to make the 4916 match the height of the 100, cost $46.00 per spacer Anchor bolts cost $8.00 per each two placc stand My time I will be handling the scheduling of the installations and billing each publication for their cost of the pedmount. Respectfully, 14/_46, Miles Harrington Rackroom Manager (408) 920 -5234 r r.,4. 4 MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, May 20, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting qA� 7:30 Pledge of Allegiance led by Saratoga Fire District Chief Ernie Kraule. 1. ROLL CALL Councilmembers Jacobs and Moran and Mayor Wolfe were present. Councilmembers Bogosian and Shaw were absent. Also present were City Manager Perlin, City Attorney Riback, Administrative Analyst Loft, and Deputy City Clerk Cory. 2. CEREMONIAL ITEMS A. Resolution appointing Heritage Commissioners Nancy Anderson, Larry Fine, Robert Peepari, and Beth Wyman JACOBS /MORAN MOVED TO ADOPT RESOLUTION 98 -11. Passed 3 -0. B. Administration of Oath of Office to the Above Commissioners Anderson and Peepari took the oath of office. The oath will be administered to Commissioners Fine and Wyman at another time. C. Proclamation for Lavonne Marafino, Resource Specialist and Teacher JACOBS /MORAN MOVED TO APPROVE THE PROCLAMATION. Passed 3 -0. D. Proclamation for Jennifer Sandretto, 1997 Southwest YMCA Volunteer of the Year MORAN /JACOBS MOVED TO APPROVE THE PROCLAMATION. Passed 3 -0. E. Proclamation on Lifespan Senior Health and Fitness Day MORAN /JACOBS MOVED TO APPROVE THE PROCLAMATION. Passed 3 -0. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 15. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS None. B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS 1) Memo from Santa Clara County Cities Association concerning AB1614 Internet Tax Compromise Councilmembers discussed the bill and the compromise, including possible adverse impact of loss of tax revenue, possible beneficial effect of less sales tax on Saratogans, lack of legal analysis, and encouragement of business growth on the Internet. Mayor Wolfe supported AB1614 and opposed the compromise embodied in the resolution, which included a five -year sunset on the tax moratorium set by AB1614. MORAN /JACOBS MOVED TO ADOPT RESOLUTION 98 -12. Passed 2 -1 (Wolfe opposed). 5. CONSENT CALENDAR A. Previously- Discussed Items City Council Minutes 2 May 20, 1998 1) Resolution denying Weiser Appeal of Persson Project MORAN /JACOBS MOVED TO ADOPT RESOLUTION 98 -13. Passed 3 -0. B. New Items 1) Planning Commission Actions, 5/13 Note and file. 2) Memo Authorising Publicity for Upcoming Hearings Brush Abatement; UUD #8; Class A Roofing Ordinance; Budget 3) Amendment to Agreement for Countywide AB939 Implementation Fee and Authorisation for City Manager to Execute 4) Approval of Check Register 5) Resolution 98 -14 declaring Weeds and' Brush a Public Nuisance and Setting Hearing 6) Final Map Approval for Tr. 9074 (15 lots at 14135 Douglass Lane and 20325 La Paloma Avenue)(Owner, Pinn Bros. /Spaich) JACOBS /MORAN MOVED TO APPROVE CONSENT CALENDAR B. Passed 3 -0. C. CLAIMS AGAINST THE CITY None. 6. PUBLIC HEARINGS None. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications None. 7. OLD BUSINESS None. 8. NEW BUSINESS A. Ordinance establishing Class A Roofing Requirements throughout City of Saratoga (first reading and introduction) Hugh Hexamer, Public Safety Commission Chair, spoke in support of the ordinance, as did Saratoga Fire Chief Ernie Kraule and County Fire District Chief Douglas Sporleder. City Attorney Riback noted that the resolution setting forth findings of local conditions should be passed after the ordinance is adopted, presumably at the next meeting. MORAN /JACOBS MOVED TO INTRODUCE THE ORDINANCE BY TITLE ONLY, WAIVING FURTHER READING. Passed 3 -0. 9. ROUTINE MATTERS A. Approval of Minutes 5/6; 5/12 MORAN /JACOBS MOVED TO APPROVE THE MINUTES OF MAY 6. Passed 3 -0. MORAN /JACOBS MOVED TO APPROVE THE MINUTES OF MAY 12. Passed 3 -0. 10. CITY COUNCIL ITEMS A. Agenda item for next adjourned regular meeting FY98/99 and 99/00 Budget Discussions with Finance Commission MORAN /JACOBS MOVED TO APPROVE AGENDA AS SUBMITTED. Passed 3 -0. B. Other Councilmember Moran submitted for the staff's information a copy of the measure passed in Napa County which is similar to Saratoga's Measure City Council Minutes G (1996). She also reported that a resident had phoned her to ask that the Council write Assemblyman Cunneen concerning Highway 85 noise. There was consensus to direct the staff to write Assemblyman Cunneen to request that he check with CalTrans on the status of noise abatement on Highway 85 and report CalTrans' answer back to the Council. Mayor Wolfe stated he had received a letter from the Highway Patrol requesting that a section of Highway 85 from Quito to Prospect be renamed in memory of California Highway patrolman Scott Greely, who had been killed by a traffic accident in the area. There was consensus to write Assemblyman Cunneen to support the renaming. 11. CITY MANAGER'S REPORT City Manager Perlin reported on the annual meeting of the Saratoga Area Senior Coordinating Council at which new officers had been elected, including Peggy Corr as President. 12. ADJOURNMENT At 8:22 p.m. the meeting was adjourned to the next meeting at 7:00 p.m. on Tuesday, May 26, at the Adult Care Center, 19655 Allendale Avenue. Respectfully submitted, Grace E. Cory Deputy City Clerk 3 May 20, 1998 1. Roll Call MINUTES SARATOGA CITY COUNCIL TIME: Tuesday, May 26, 1998 7:00 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe were present. Staff members present were City Manager Perlin, Community Development Director Walgren, Recreation Director Pisani, Interim Finance Director Wright, Administrative Analyst Pete Gonda, and Deputy City Clerk Cory. 2. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 22. The notice of adjournment from the May 20 Council meeting was properly posted on May 21. 3. Oral Communications from the Public on Non- Agendised Items None. 4. FY98/99 and 99/00 Budget Discussions with Finance Commission Finance Commissioners present were Charles Swan, Nick Streit, Gary Wolfe, and Chair Jim Ousley. Chair Ousley stated that the Commission had not yet been able to see the total budget package and that there was no overview of the budget. He also expressed concern that expenditures were $1 million greater than revenues. City Manager Perlin projected overhead transparencies which compared the City's budget position for last year, this year, and next year, and answered Councilmembers' questions. Funding Requests Councilmembers discussed the three funding requests received. There was consensus to fund the repair of the storm drain system near Chester Avenue and Arcadia Palms Dr. Councilmember Jacobs felt that the Council would send the wrong message to the seniors if they provided funding after saying they were not going to. MORAN /SHAW MOVED TO PROVIDE $11,500 FOR THE SARATOGA SENIOR CENTER OPERATIONS AND $1,000 FOR THE SARATOGA COMMUNITY PARADE.. Passed 4 -1 (Jacobs opposed). Personnel Issues City Manager Perlin answered Councilmembers' questions concerning the staff report and distributed an organizational chart showing the proposed reorganization. As a final comment on the budget, Chair Ousley stated the Finance Commission is concerned about the development of a five -year plan. The Commission needs to work on the reserve, hillside infrastructure fund, and other long -range planning matters. He felt the proposed budget was satisfactory to go ahead with. There was consensus to direct the staff to proceed in the direction they were moving. City Manager Perlin suggested postponing the first budget hearing from June 3 to June 17. The Deputy City Clerk noted that the hearing had already been noticed for June 3. There was consensus to open the hearing June 3 in order to allow for public input, then continue it to June 17. Councilmember Moran stated that any materials provided for the June 3 meeting could be very simple. City Council Minutes 2 May 26, 1998 5. Self- Evaluation of Previous Meeting No comments. 6. Agency Assignment Reports Councilmembers reported on past and upcoming meetings and activities. Mayor Wolfe asked whether the County Cities Association had been approached concerning environmental requirements for handling stormwater. He felt the requirements should be adjusted so that they were not so expensive for cities. Councilmember Shaw stated that the KSAR Board has supported the City in opposing the change of Channel 6 to Channel 8. It appears that TCI Cablevision is backing off from that change. Councilmember Bogosian stated that he could not attend the June 4 meeting of the Library Joint Powers Agency, at which an important vote on Internet access was to be taken. MORAN /SHAW MOVED TO APPOINT MAYOR WOLFE AS VOTING ALTERNATE TO THE LIBRARY JOINT POWERS AGENCY. Passed 5 -0. Councilmember Bogosian then brought up funding for the North Central Flood Control Zone. There is a controversy concerning whether hillside residents should participate in paying for flood control which would protect valley residents. He also stated that there was a possible danger concerning salt ponds in San Francisco Bay overflowing, flooding surrounding areas with salty water. Mayor Wolfe reported that the Saratoga Business Development Council would not meet again until September. Since they have accomplished their purpose, the group may dissolve. Councilmember Moran reported that the Solid Waste Joint Powers Agency needs to know about any upcoming solid waste rate increases. Councilmember Perlin noted that the surcharge used to fund storm drain protection requires an election under Proposition 218 if it is increased. He suggested that rates not be lowered in the near future because it would be so difficult to increase them if needed later. 7. Citizens Recognition Deputy City Clerk Cory reported that citizens to be recognized at the next regular meeting included Warren Lampshire, Olga MacFarlane, and Richard Siegfried. Mayor Wolfe requested that lapel pins be made available to present to new commissioners when sworn in. 8. Other City Manager Perlin stated he expected to have a date for the staff barbecue by the next meeting. Mayor Wolfe reported that he would represent the Council at the West Valley College Commencement. City Manager Perlin noted that he would be absent for two to three weeks starting July 16. 9. Adjournment At 10:30 p.m. the meeting was adjourned. Respectfully submitted, Grace E. Cory Deputy City Clerk