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HomeMy WebLinkAbout12-16-1998 City Council packetPublic hearings will start promptly at 8:00, when the Council will move from whatever item it is considering at that time to public hearings. Note: Devices to assist the hearing impaired are now available in the lobby. TIME: Wednesday, December 16, 1998 4:00 p.m. PLACE: Adjourned Meeting and Closed Session, Administration Conference Room, 13777 Fruitvale Avenue; Regular Meeting, Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Meeting; Regular Meeting Adjourned Meeting Council Orientation with staff Closed Session Conference with Legal Counsel pursuant to Government Code 54956.9 Existing Litigation Name of Case: San Francisco Baykeepers et al. vs. Saratoga Regular Meeting 7:30 Pledge of Allegiance 1. ROLL CALL AGENDA SARATOGA CITY COUNCIL 2. CEREMONIAL ITEMS A. Resolution appointing Judy Alberts to Parks and Recreation Commission PP g Y B. Administration of Oath of Office to Ms. Alberts 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on December 11. The notice of adjournment for the adjourned portion of the agenda was posted on December 9. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS City Council Agenda 2 December 16, 1998 B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS 1) Letter from Rebecca Q. Morgan, President and CEO of Joint Venture Silicon Valley, requesting adoption of Resolution of Commitment to "Silicon Valley 2010: A Regional Framework for Growing Together" 5. CONSENT CALENDAR These items will be acted upon in one motion for each section unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. However, items in Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which the hearing was closed. Those items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. A. Previously- Discussed Items None. B. New Items 1) Planning Commission Actions, 12/9 Note and file. 2) Memo Authorizing Publicity for Upcoming Hearings No hearings scheduled for January 6. 3) Resolution approving Multi -way Intersection at 4 Street and Springer Avenue. 4) Approval of Check Register C. CLAIMS AGAINST THE CITY None. 6. PUBLIC HEARINGS 8:00 pm. A. Use of, Citizens Options for Public Safety (COPS) Funds City Council Agenda 3 December 16, 1998 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications 7. OLD BUSINESS A. Resolution appointing Representatives and Alternates to Agencies B. Ordinance on Sleeping in Vehicles (first reading and introduction) C. Review of Draft Solicitation of Interest for Contract City Attorney Services O D. Consideration of Proposed Policy for Placement of Items on City Council Agendas A ti City Council Agenda 4 December 16, 1998 8. NEW BUSINESS A. Appeal by Mr. Kiehl concerning Crosswalk 9. ROUTINE MATTERS (Note: City Attorney will be excused at this point if no longer needed.) A. Approval of Minutes 12/1; 12/2 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting No meeting December 22. B. Councilmember Streit: 1) Request to reconsider March 13, 1999, date for Council retreat 12. ADJOURNMENT 2) Request to reconsider starting time of regular Council Meetings; 7:00 p.m. vs. 7:30 p.m. 11. CITY MANAGER'S REPORT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA Title II] AYES: NOES: ABSENT: ATTEST: City Clerk RESOLUTION NO. 214 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING A MEMBER OF THE PARKS AND RECREATION COMMISSION WHEREAS, Jenny Crotty's term on the Parks and Recreation Commission, has expired and WHEREAS, it is now appropriate to fill the vacancy. NOW, THEREFORE, BE IT RESOLVED, THAT THE following appointment is made for a term ending October 2001. JUDY ALBERTS The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 16` day of December, 1998, by the following vote: Mayor November 2. 1998 Gillian Moran Mayor City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Gillian, Earlier this month, we sent you a copy of "Silicon Valley 2010: A Regional Framework for Growing Together." This vision describes who and where Silicon Valley residents want our region to be in 2010. It includes 17 goals for the economy, environment, society and regional stewardship and suggests using progress measures to evaluate how well we are doing in reaching these goals. The broad vision for Silicon Valley 2010 states: "We will use our entrepreneurial spirit to create a strong foundation of regional stewardship, so future generations can enjoy Silicon Valley's broad prosperity, healthy and attractive environment and inclusive communities." More than 2,000 community members assisted the Vision Leadership Team, a representative group convened by Joint Venture, in developing this vision for our region's future. One of the goals of Silicon Valley 2010 is to create a regional dialogue about this vision. As part of this effort, we are asking elected leaders from cities, counties, state and federal governments to pass the attached "Resolution of Commitment" to this broad vision and engage in a dialogue about our region. As a representative of those who live, learn, work and do business in the Valley, you are critical to its future. To move forward with the vision, we have set a final target date of January 6, 1999 for receipt of the signed Resolutions. To facilitate this effort, a member of the Vision Leadership Team or Joint Venture staff is available to speak to your elected body if you so desire. Please contact Katie Ryan at (650) 965 -7882 to arrange a presentation. We would also appreciate a copy of the resolution with the vote recorded on it. Please send it to Joint Venture's office at 99 Almaden Boulevard, Suite 700, San Jose, CA 95113. Thank you for your support of this important community effort. Working together, we can shape the future of our Valley. Sincerely. 0 Cc: Larry Perlin Rebecca Q. Morgan President and CEO Enclosures: Resolution of Commitment San Jose Mercury News Editorial 4 Joiut Veelure: Silicoo Valley Network 99 Almaden Blvd., Suite 700 San Jose, California 95113 -1605 Tel 408.271.7213 800. 573. JVSV Fax 408.271.7214 jvsvofficecaol.com http://www.lointventure.org S I L 1 C O 0 R N VENTURE V A L L E BOARD OF DIRECTORS (o-(hair MAYOR SUSAN HAMMER GIy of San Jose (o-Ciair LEWIS E. PLATT Hewlett Packard HON. RUBEN BABAALES County of San Mateo CAROL LUAU Autodesk ROBERT CARET San Jose State University ROBERT (A11511 Ehrlich- Rondnger Architects LED E. CHAVEZ Foothill -DeAnm Community (allege Dist MACS DOOM Bank of America N1 &SA (HARLES DOSTAL Wooside Asset Management KAIHEAYN M. FONG Pacific Gas and Electric company CARL GUARDING Santo Clara Valley Manufacturing Group S. RE10 GUSTAFSON Shea Homes 10011* H. HAMILTON first floor Software IAY T. HARRIS San Jose Mercury News MARK HYDE lifeguard, Inc. W. KEITH KENNEDY Watkins Johnson PAUL LOCAIELLI, 0.1. Santa Cara University MAYOR JUDY NADLER City of Santa Clara JOHN E. REE(E Building Construction Trades Council JOSEPH PARISI Thermo 1. MICHAEL PATTERSON Price Waterhouse (ONOOLEEZZA RICE Stanford University HON. JOSEPH SIMIIIAH County of Santa Clara STEVEN 1. TEDES(0 San Jose Metropolitan (hamuer of Commerce HON. JOHN VAS(ON(EI101 Slate Senator CHESTER WANG Pacific Rim financial COLLEEN B. WIL(DM Santa Oara county Office of Education BECKY MORGAN President CEO A RESOLUTION OF COMMITMENT SILICON VALLEY 2010: A REGIONAL FRAMEWORK FOR GROWING TOGETHER WHEREAS, Silicon Valley is world- renowned for the innovative technologies and dynamic business environment that flourish here, and in this place once known as the Valley of Heart's Delight we have forged a remarkably diverse and prosperous society, yet we face major challenges as we move into the 21 century; and WHEREAS Working together collaboratively, across jurisdictions, across industries, across diverse communities and across sectors is essential to tackling regional challenges; and WHEREAS Silicon Valley 2010: A Regional Framework for Growing Together was developed with the participation of thousands of Silicon Valley residents by a Vision Leadership Team, and it is based on what people value about Silicon Valley as a place to live, learn, work and play; and WHEREAS Silicon Valley 2010: A Regional Framework for Growing Together outlines four key strategic directions for our future: Our Innovative Economy Increases Productivity and Broadens Prosperity; Our Communities Protect the Natural Environment and Promote Livability; Our Inclusive Society Connects People to Opportunities; and Our Regional Stewardship Develops Shared Solutions; And commits to this vision: "We will use our entrepreneurial spirit to create a strong foundation of regional stewardship, so future generations can enjoy Silicon Valley's broad prosperity, healthy and attractive environment and inclusive communities." NOW, THEREFORE, BE IT RESOLVED, that approves this Resolution of Commitment to working collaboratively on behalf of the Silicon Valley region and toward realizing these strategic directions and vision of our shared future. AYES: NOES: ABSENT: APPROVED: di)" Hon ENVISIONING SILICON VALLEY in the year 2010 OME of the area's most influential leaders have put their clout behind a glowing new vision of what Silicon Valley could be as a place to live and work by the year 2010. To make it happen, they have called on churches, service clubs, labor and business organizations, politicians and all other area res- Reprinted from Oct. 11, 1998 idents to 'act as stewards of the region," work- ing through a civic network" open to all who want to join Earnest, well-intentioned calls for civic involvement and regional cooperation have rung out before without much visible impact. But this one is different in several ways. It has mainstream support, as the prod- uct of a year's work by a 27- member vision leadership team" sponsored by Joint Ven- ture: Silicon Valley Network Joint Venture is a high profile collabora- tion of business, govern- ment, education and com- munity leaders, working to enhance the economic vitality and quality of life in Silicon Valley. The vision and call to action are published in a new report, "Silicon Valley 2010.' Its rollout Tuesday featured former state senator Becky Morgan, Hewlett- Packard CEO Lewis Platt, Mercury News publisher Jay T. Harris, and former Santa Clara County Su- pervisor Dianne McKenna Morgan is Joint Venture's president, Platt co-chairs its board, and Harris and McKenna co- chaired the vision leadership team Part of their call to action appears on the front page of this section The goals are list- ed on the back page. Most of the goals are not new. But the vision statement puts them together in fresh ways, emphasizing how the economy, the environment, educa- tion, opportunities for advancement and civic participation must interact to create what the report calls a'sustainable" society For example, the report argues that Sili- con Valley's ability to sustain a world-class economy requires greater economic oppor- tunity for lower income people. It envisions education as a bridge to opportunity and would measure it, among other ways, by Editorial The opinion of the Mercury News The result is visionary. ft exudes confidence that the entrepreneurial spirit that has made some people incredibly rich can also lead to a better life for all residents. the percentage of students reading at or above grade level by the end of third grade. And it talks about public transit not just as transportation, but as a means of connect- ing people to opportunities. Another pro- posed measurement is the percentage of new housing and jobs within a quarter mile of transit stops. The vision had strong grass roots input The leadership team itself reflected the re- gion's ethnic and professional diversity, in- cluding nine business executives, six public officials, three educators, a labor leader and heads of various nonprofit organizations, among others. Even broader input came from more than 2,000 residents whose views were solicited in interviews, town meetings, focus groups and a public opinion poll, as well as on these Opinion pages. Focus groups specifically sought the o{iinions of seven ethnic groups, environ- mental and religious organizations, lower income residents, the elderly and the young. People were asked what they value about working and living here, as well as their hopes and fears for the future. The vision team also consulted experts, hiring economists who wrote background papers some on what has worked in Portland, Minneapolis and other cities; oth- ers exploring concepts, such as what a sus- tainable region would look like. The vision team got a crash course in urban geogra- phy, economics, sociology and political sci- ence. This was not inexpensive. So far the pro- ject has cost nearly 1650,000, with most of the money coming from the Irvine .and Packard foundations, and more funding ex- pected to support and staff the proposed civic network The result is visionary. It exudes confi- STYLES OF DEVELOPMENT dence that the entrepreneurial spirit that has made some people incredibly rich can also lead to a better life for all residents. 7\vo of four economic goals have to do with broadening prosperity and economic op- portunity. Five others would make society more inclusive and connect people with op- portunities. This sort of thing is happening elsewhere as well. Joint Venture is the most sophisti- cated of at least 14 collaborative, nonprofit economic- development organizations in California They call themselves collabora- tive because typically they are hybrids, in- cluding people from business and govern- ment and community organizations. Part of their effectiveness derives from this mix This photographic illustration shows different ways of third:km about develop- ment: (1) Traditional strip mall -type businesses along a busy street. (2) Greener adding trees softens stark expanses of concrete. (3) Friendlier storefronts pulled closer to a street that has become hospitable to pedestrians; barren parking lots in front of stores vanish. (4) Transit oriented light rail added to an already pedestrian-friendly design will eliminate even more cars. what a biologist would call "hybrid vigor.' Part comes from an intellectual rigor which avoids the mushy thinking that has marked many previous civic efforts. And part comes from money, reflecting an increasing willingness of large California foundations to fund efforts to solve problems whose causes and solutions involve public policy. For one funder s perspective, see the anti- cle on the opposite page by Nick Bolbran of the Irvine Foundation, which this year will spend nearly 13 million to nurture the efforts of what it describes as "civic entre- prenerue working in these collaboratives. The 2010 vision also reflects another trend the growing use of "community indi- cators" to measure progress. Joint Venture is among at least 30 California organiza- tions now measuring everything from ba- bies' birthweight to median household in- come. To understand why, read Becky Mor- gan's article on the opposite page. Joint Venture also is an example of a na- tional trend to deal with metropolitan areas as regions, not separate cities and suburbs. This is not a new idea, but no previous local effort has been so ambitious as this one, which defines Silicon Valley not by city lim- its or county lines but as an economic re- gion of more than 7,000 technology-based companies. Envisioned this way, Silicon Valley in- cludes parts of four counties. It takes in 30 cities, 12 million jobs, 22 million residents. The political heart of the call to action is a summons tc all of these cities, including San Jose, the third largest in California, to make land -use and transportation choices with an eye on what benefits the region as a whole. It recommends, as a first step, a ge- ographic information system which would tell each city what all of the others were planing. But given the state's dysfunctional tax system, which encourages local govern- ments to make precisely the wrong kinds of land -use decisions, regional coopera- tion is not pn easy sell. And, as Rob Elder discusses in a column on page 2 of this section, that is one of several problems that Joint Venture's vision must overcome in order to become a reality. Although the 2010 vision will not be easy to achieve, it is certainly worth striving for. With the exception of some who would like to stop growth altogether, few people will disagree with what the goals prescribe. Wisely, the compilers have left to civic de- bate and the political process the job of de- ciding haw to grow in a sustainable way. Other goals, formulated by other people, also should be regional priorities. Joint Ven- ture is hardly the only source of leadership or vision; its proposals build on work done by the Silicon Valley Manufacturing Group, the Bay Area Council and other organiza- tions. But in two respects, the 2010 vision is particularly compelling 11 summons all res- idents and all interested organizations to join the task of regional stewardship, and provides for an organization to unite them. succinct summary of concerns that should be addressed. As we interview candidates who seek this newspaper's endorsement, we will be interested to know whether, and how, their agendas incorporate the regional priorities in the 2010 vision. REPRINTED FROM SUNDAY, OCTOBER 11, 1998 San 3ose atavism News se.: SILICON VALLEY 2010 Nobody said it will be easy A CYNIC could find an easy target in the Silicon Valley 2010 vision of what a fine place this would be if we all worked together as a region. He'd dispute the underlying assumption that people are rational, want what's best for them and for others, and can be counted on to be farsighted and cooperative. We know from experience, the cynic would say, that human nature is just as likely to be irrational, selfish, myopic and divisive. To mess up the vision, residents wouldn't even need to be that bad. They might just want a house with a yard, even when that uses up open space. And a sub- urban lifestyle, even when that means longer commutes and worse traffic. Playing devil's advocate, I tried that argument on Dianne McKenna, who co-chaired Joint Venture's vision leadership team. A former mayor of Sunnyvale, she looks like a cherub but has five grandchildren, and is tough enough and smart enough to have survived 12 years as a county supervisor and 37 years of marriage to Silicon Valley guru Regis McKenna. Dianne is the kind of leader who challenges people to work together, to be the best they can be, to find common ground. She often succeeds. "You have to aim high," she said. Then she quoted Casey Stengel: "If you don't know where you're going, you will end up someplace else.' Not even a cynic could argue with that The truth is, I want Joint Venture's vision to come true. I want it for high minded reasons and for purely selfish reasons, because I'm tired of the areas jobs housing imbalance, which I've written about for 20 years while it steadily got worse. And because I have two sons living in the area, both in good jobs, but neither able to buy a home. So my heart won't let me be a cynic. But my head won't let me not point out that there are some mountainous barriers be- tween here and where Joint Venture's visionaries want us to go. Some of their goals lie beyond the power of local and even state government. For "all people (to) have access to high quality, affordable health care takes help from Washington. So does an integrated, accessible regional transportation sys tent" Cities have the power to zone land for higher density devel- opment, to work together to preserve open space, and to en- courage more housing construction, especially near jobs and public transit. That would begin to redress the imbalance caused by the region's having added 200,000 new jobs since 1992 while creating only 38,000 new housing units. But California's screwy tax laws undermine local govern- ments' incentive to act in a regionally responsible fashion, be- came the state takes away most of the revenue from local property taxes. Some of the money comes back, but not in ways local gov- entment can predict or control My heart won't let me be a cynic. But my This leaves their fiscal base about as dependable as an head won't let me not point out that earthquake fault. Cities and counties depend there are some mountainous barriers largely on sales tax revenues. So, natur ally, they invite devel- between here and where Joint Venture's r opment that generates sales visionaries w an t us to go. tax. That's not housing. It's b shopping malls. Industrial cam puses. This drives up the price of land, so affordable houses are built one or two counties away, and it takes two hours to drive to work. Proposition 11 on the November ballot would lessen the problem a little by allowing cities some tax sharing authority. But it will take a more ambitious initiative, or action by the Legislature, to really set things right Joint Venture's 2010 research has created a cadre of local leaders who understand such complex problems and have the muscle to lobby for solutions m Sacramento and Washington. The vision leadership team was loaded with folks who com- bine civic idealism with real -world savvy people like Ted Biagini, Drew Gibson, Nancy Shoendorf and Chester Wang, to name just a few (Names and occupations of the entire team are listed on the back page of this section). The Joint Venture board is at least as smart and resoul ful, including Hewlett- Packard CEO Lew Platt, land devr er Reid Gustafson, Stanford provost Condoleezza Rice, a Mercury News publisher Jay Harris, who co- chaired the lion team. And of course Becky Morgan, the former star. senator who has steered Joint Venture through its formal years. There's not a lot of of naivete in this bunch. There is an abundance of hope, and confidence, and clear minded courage, not to mention leadership skill. Shepherding the 2010 vision is going to require all of tho attributes, and maybe more. The same research that educ:( these people about n gional problems also pointed up two enor- mous complications. The vision calls foi gional growth plannil with emphasis on me compact housing in d velopment that goes not out, and lets peot live closer to jobs an( public transit. But half of the resµ dents in Joint Ventura poll said they want total land -use decisions, extending dev( opment into what is now open space. Nearly half said they want suburban homes, not near their jobs, even at the ex- pense of long commutes. In particular, Caucasians and peol making more than $75,000 a year continue to prefer a subul ban lifestyle the detached single -family house with a big yard. Talk about a glass that is half full or half empty! The Silico Valley 2010 document concedes that this split presents a m: jor challenge to policy- makers." At the same time, the vision ies argue that for even half of area residents to accept a nor urban lifestyle is dramatic progress. And, they contend, mon people might choose different lifestyles if given the choice. REPRINTED FROM SUNDAY, OCTOBER 11, 1998 d it won't The second complication: Silicon Valley is in one sense a place, in another sense an industry. The industry and its far flung workforce keep growing, making it difficult to know pre- cisely what place we're talking about. That may not matter in ordinary conversation, but it's important when you're dealing with regional problems whose solutions require action by par- ticular political jurisdictions. Joint Venture decided in 1993 to define the region in eco- nomic terms. It picked 30 cities that met its benchmark for places where "there was a concentration of high -tech compa- nies or their employees." The Silicon Valley region, it declared, was the land area that included these cities, even though they are scattered over parts of four counties. And this is the re- gion around which it has built its 2010 vision. Yet the vision statement itself quotes people who contend that based on the original benchmark, the region logically now should now be re- defined as including San Francisco's multi- media companies, Berkeley's biotech companies and Emeryville's software shops. Using Joint Venture's original cri- terion, this argument goes, within 10 years the region may stretch as far north as Santa Rosa and as far south as Mon- terey. It is mind boggling to think about coordinating growth throughout so large an area with so many political divisions. It makes sense, as Joint Venture argues, to gather information from the entire area that affects our economic futur and qual- ity of life. But, as the Association of Bay Area Govemments has found, it's one thing to gather information and quite anoth- er to affect decisions. Perhaps, as a practical matter, we will have to learn to think in terms of regions within regions, just as watches used to have wheels within wheels. If Dianne McKenna can quote Casey Stengel, I can quote a song by pop -rock singer Sheryl Crow: "Nobody said it would be easy, but no one told us it would be this hard." McKenna and her fellow visionaries, by being organized enough to cre- ate a vision and brave enough to look over the horizon, have, man Oddly appropriate way, done both. Many of Silicon Valley's challenges know MI no political or geographic boundaries. We are all part of a greater whole. We win together or we lose together. Becky Morgan, president and CEO of Joint Venture: Silicon Valley Network "SILICON VALLEY IS BLESSED WITH A MAR- VELOUS CLIMATE AND THE NATURAL FEATURES OF THE BAY, THE PACIFIC OCEAN, AND THE MOUN- TAINS THAT CONNECT US TO THE NATURAL WORLD AND RESTORE OUR SENSE OF WELL- BEING. Torn Moutoux, "Survey Respondent, Palo 3 rut innovation ana creatnity to work in a new way Make the Valley a better place to live BY NICK BOLLMAN I'1'H Joint Venture's release of "Silicon Valley 2010," the valley once again demonstrates its well deserved reputa- tion for innovation and leadership. However, this time the valley is an innovator for better commu- nities rather than for another microchip. The 2010 vision makes clear that the same creativity and entrepreneurship that has made Silicon Val- ley a great place to work will now be used to make Silicon Valley a great place to live. The 2010 report exemplifies the leadership role that Joint Venture: Silicon Valley plays'in an emerging statewide, regional movement to cre- ate better communities. The James Irvine Foun- dation recently hosted our second annual Civic Entrepreneur Summit, in San Diego, attended by 120 business, government, education and com- munity leaders from 14 regions across California At this summit, regional collaboratives from major metropolitan areas, including the Los An- geles, Sacramento, Santa Barbara, and San Diego-Tijuana regions, and from more rural areas such as the Central Valley, Siena Nevada, San Luis Obispo,and the North Coast, shared lessons learned in trying to nurture more sustainable communities. Since the early 1990s, Joint Venture has been recognized as one of the pioneers of this collabo- rative regional movement led by civic entrepre- neurs. Now Silicon Valley 2010 reaffirms Joint Venture's role as an innovator in creating new ways to address critical issues of regional sus tainability. Silicon Valley 2010 makes the case that a suc- cessful economy must be built on the foundation of a livable community that leaves out no one in society. Regional stewardship taking responsi- bility for the region will be required, to ensure that wise land -use policies create a better bal- ance among jobs, housing and open space to pre- serve the quality of life essential to support well paying jobs. This same level of regional steward- ship is also needed to promote education as a bridge to opportunity for all. In short, the 2010 vision argues for a more inte- grated approach to creating a more livable re- gion, one that is sustainable in both the short- and long -run, based on an understanding of the interdependence of economic vitality, environ- mental quality and social well- being. This same vision, and the values and principles from which it springs, is shared by regional civic entrepreneurs across California's many and di- verse communities. Achieving the 2010 vision will require innovative thinking and creative col- laboration by business, govemment, education and community leaders to address the tough is- sues around land use, transportation, housing and education. Also, without strong civic engagement by citi- zens working on behalf of the whole region (not just their city or neighborhood), this vision will not become a reality. Joint Venture's call for local government resolutions of commitment to these regional goals and to the formation of a regional civic network are essential first steps for moving the vision to action. In other regions of the state, this call to civic engagement takes many forms. But make no mis- take: It is 'a chorus of finely tuned voices, striking What Silicon Valley does today, and with similar civic partner- ships across the state, will help shape the future of California a positive chord, and it is in stark contrast to the cacophony we currently hear from so many oth- er corners of public life. One of the critical issues raised in the 2010 re- port is land use, which was a major focus of our recent Civic Entrepreneur Sununit. There, Steve Levy of the Center for Continuing Study of the California Economy released a new report, "Land Use and The California Economy," which under- scores the need to address land use in the Silicon Valley and across the state. The Levy report was commissioned by Califor- nians and the Land, a multi- foundation partner- ship among the Hewlett, Irvine, and Packard foundations; Environment Now, a charity estab- lished by the late Frank Wells; and Bank of Amer- ica The report points out that California will add 6 million residents over the next 10 years. To accommodate these new residents, the state will have to create 2 million jobs. However, California.communities are not building enough housing to keep up with new jobs. In 1996 and 1997, California added 6.4 jobs for every new housing unit. In fact, current tax and fiscal policies set by the state discourage hous- ing. This report clearly makes the case that the economic vitality of our regions depends on wis- er land use that takes a regional approach to cre- ating more compact communities, more afford- able housing, more efficient transportation, and more green spaces close to home. Business leaders have consistently said that high quality of life in California is a major reason they locate here. If that quality of life deterio- rates through sprawling into open areas and poor community design, high -wage jobs and peo- ple will dry up, and so will the economic miracle that these very same leaders created in the Sili- con Valley, and for the state as a whole. What to do? Silicon Valley 2010 addresses the tough issue of land -use sprawl head -on and of- fers away out. The goals of 2010 focus on pre- serving open space, promoting the re-use of ex- isting land, and creating vital downtown centers as part of a strategy of growing wisely. These goals aim to create better communities where people can live closer to work and where high-quality housing is more available at all in- come levels. This is based on a clear understand- ing that that a new economy needs a more liv- able community. Overall, Silicon Valley 2010 provides the frame- work for both growing together and growing wisely, and its vision ultimately portends a more sustainable California While the 20th century will be remembered as a century of technology, the 21st century can become a century of livable communities. The world's leading technology region can be- come an innovator in creating better communi- ties more suited for the new economy and soci- ety. What Silicon Valley does today, and with sim- ilar civic partnerships across the state, will help shape the future of California If we are to begin anywhere, it should be here in the Silicon Valley, the cradle of innovation. Nick Bellamn is senior program directorfor the James Irvine Foundation. 25,000 Daily vehicle hours of delay 20,000 15,000 10,000 5,000 BY BECKY MORGAN M ANY people have been credited with the saying, "If you can measure it, you can manage it" Certainly, in Silicon Valley we believe that if something is impor- tant, we can find a way to measure it, and if we can find a way to measure, we can find a way to change or improve upon it. This fundamental belief led to the creation of Joint Venture's Annual Index of Silicon Val- ley four years ago and is integral to the goals and progress measures recently published in Silicon Valley 2010: A Framework for Growing Togeth- er. By focusing on regional goals and progress measures in this re- port, people throughout the re- gion are sharing what they be- lieve is important to our region. We are creating a shared under- standing of our strengths and our challenges and the interdepen- dencies of a strong economy and a strong community grounded in facts. At Joint Venture, we feel strongly that informed leaders and residents strengthen the quality of the civic process and provide the foundation for working together to develop shared solutions. Measuring can also instill a sense of being con- nected to each other and the region. Regional goals and measures acknowledge that we share our workforce, our air, our transporta- tion systems, our recreational facilities and 1990 1991 1992 1993 1994 1995 1996 Source: Caltrans, Highway Operations Branch Why it's important to measure We feel strongly that informed leaders and residents strengthen the quality of the civic process. open space, our schools and our cultural cen- ters. Many of Silicon Valley's challenges know no political or geographic boundaries. We are all part of a greater whole. We win together or we lose together. Lastly, measuring important things moves or catalyzes people to action. When we see where we are now, we can envision something better. For example, being able to read at grade level in 3rd grade is a key indicator of a child's fu- ture performance in school. Therefore, we need to know how each student is doing. And once we know, we can focus on any needed improvements. Thus, the measurement itself becomes a magnet for our energy and focus. Joint Venture's board of direc- tors, the James Irvine Foundation, the David and Lucille Packard Foundation and many others chose to invest in Silicon Valley 2010 because of the belief that it's important to set a direction. If we can envision a better future, we can focus and leverage our re- gional networks, strategies and resources on the goals. It's been said that if you don't know where you're going, you could end up someplace else. And if you don't know the dis- tance you've traveled and the distance yet to go you're less likely to get there on time, with- in budget and with mission accomplished. Measurement brings perspective to our work. Berk/ Morgan is president and CEO of Joint Venture: Silicon Valley Network I Lo Li It L nV1\L' iL It' -a't. THE FOLLOWING STATE- MENT: "ALTHOUGH: THERE ,ARE -A LOT. OF JOBS; -AVAILABLE, MANY PEOPLE ARE STILL STRUGGLING TO. RISE OUT OF• POVERTY IN SILICON VALLEY. THE FOLLOWING STATE- M "I AM ATA DIS 'ADVANTAGE' BECAUSE ?i DO NOT HAVE THE SKILLS TO WORK IN. THE IOH-TECHNOLOGY ENV). RONMENT OF SILICON VALI,EY." Framework 2010 These seventeen goals and their suggested progress measures will be tracked in Joint Venture's annual Index of Silicon Valley. GOALS PROGRESS MEASURES 1. Innovation and Entrepreneurship. Silicon Valley continues to lead the world in technology and innovation. 2. Quality groroth. Our economy grows from increasing skills and knowledge, rising produc- tivity and more efficient use of resources. 3. Broadened prosperity. Our economic growth results in an improved quality of life for lower- income people. 4. Economic opportunity. All people, especially the disad- vantaged, have access to train- ing and jobs with advance- ment potential. Number of "gazelles" (rapidly growing companies) Value of venture capital investments R &D employment as share of total workforce Value of corporate R &D spent locally Growth in value added per employee Growth in real per capita income Distribution of income Measure of income mobility Geographic concentration of poverty Adult literacy in English Computer literacy and access Percent of residents who feel they face significant obsta- cles to attaining skills necessary for career advancement Adult continuing education Child care availability and affordability High school graduation rates Percentage of graduating high school students enrolling in post-secondary education or training ,,E3R �111TSL L 1VlrlfmmP .Oi.BlP10tROtC 5. Mika nature. We meet high Number of bad air days exceeding the state and federal standard Quality and quantity of wetlands and stream corridors Overall water use and percent of water consumption that is recycled water standards for improving our air and water quality, protecting and restoring the natural envi- ronment, and conserving nat- ural resources. 6. Preserve open space. We increase the amount of perma- nently protected open space, publicly accessible parks and green space. 7. Efficient land re -use. Most residential and commercial growth happens through recy- cling land and buildings in existing developed areas. We grow inward, not outward, maintaining a distinct edge between developed land and open space. 8. Livable communises. We cre- ate vibrant community centers where housing, employment, schools, places of worship, parks and services are located together, all linked by transit and other alternatives to dri- ving alone. 9. Housing choices. We place a high priority on developing well- designed housing options that are affordable to people of all ages and income levels. We strive for balance between growth in jobs and housing. Acres of permanently protected open space in Silicon Valley and around Silicon Valley perimeter Acres of publicly accessible open space, per person Acres of developed land authorized for re-use for higher density purposes Average units per acre of new residential development in urban areas Average density of new commercial industrial development in urban areas Share of new housing and new jobs within 1/4 mile of major rail stations or bus corridors Employee commute distance from home Residents' satisfaction with the quality of their community The number of new affordable housing units permitted compared to total new housing units permitted The ratio of new housing starts to new jobs in the region and by sub regions GOALS Our Inclusive 10. Education as a bridge to opportunity. All students gain the knowledge and life skills required to succeed in the global economy and society. 11. Transportation choices. We overcome transportation bar- riers to employment and increase mobility by invest- ing in an integrated, accessi- ble regional transportation system. 12. Healthy people. All people have access to high quality, affordable health care that focuses on disease- and ill- ness- prevention. 13. Safe places. All people arc safe in their homes, work- places, schools and neighbor- hoods. 14. Am and culture that bind community. Arts and cultural activities reach. link and cel- ebrate the diverse communi- ties of our region. Our Regional 15. Civic engagement. All resi- dents, business people and elected officials think regionally, share responsibili- ty, and take action on behalf of our region's future. 16. Transcending boundaries. Local communities and regional authorities coordi- nate transportation and land use planning for the benefit of everybody. City, county and regional plans. when viewed together, add up to a sustainable region. 17. Matching resourres and responsibility. Valley cities, counties and other public agencies have reliable, suffi- cient revenue to provide basic local and regional ser- vices. PROGRESS MEASURES Society Connecis People to Oppottummes Assessment of children's readiness for kindergarten Percentage of students reading at or above grade level at the end of third grade Percentage of students completing Algebra I by 10th grade Share of seniors who have completed high school courses required for 11C /CSII entrance Transit ridership and service hours Percentage of people using alternatives to driving alone Health statistics for deaths due to coronary heart disease, low birth weight infants and child immunization Percentage of residents covered by employer, public or private insurance Crime rate per 100.000 residents and measure of geo- graphic disparity Community participation in arts activities Public and private resources directed to support arts pro- grams and education for children Stewardship Develops Shared Solutions Measure of regional thinking Perception of how well people are working together to improve Silicon Valley Percentage of residents who participate in civic organiza- tions and public discussions Voter registration and participation in local elections Number of business leaders on local nonprofit boards Per capita and per employee giving to nonprofits and the level of volunteerism Number of interjurisdictional partnerships in transporta- tion and land use Evidence that cities develop and use a common informa- tion system for land use and transportation planning Growth in local government revenue compared to growth in jobs, population and inflation Growth in capital expenditures compared to growth in jobs, population and inflation Measure of local control over revenue sources that fund local services Planning Commission Agenda Page 2 December 9, 1998 APPROVED 4 -2 (KAPLAN/PATRICK OPPOSED, MARTLAGE ABSTAINED). 4. AHPO -98 -001 CITY OF SARATOGA; Consideration of proposed amendments to Article 13 of the Municipal Code the Saratoga Heritage Preservation Ordinance. Amendments would include revisions to the Definitions, Permits and Miscellaneous Provisions sections of the Article, to change the term Planning Director to Community Development Director and to add the term heritage resource inventory property. The new regulations would allow the Heritage Preservation Commission the opportunity to review proposed changes to properties on the Heritage Resources Inventory list. 5. AZO -98 -002 CITY OF SARATOGA; Consideration of a proposed amendment to Article 15 of the Municipal Code the Saratoga Zoning Ordinance. The amendment would be to the P -A: Professional and Administrative Office District list of permitted uses. The new regulation would allow temporary pumpkin sales with similar restrictions as apply to the currently allowed sales of Christmas trees. DIRECTOR ITEMS COMMISSION ITEMS COMMUNICATIONS Written be 3,037 sq. ft., with a maximum building height of 23 ft. The site is 8,400 sq. ft. and is located within an R- 1- 10,000 zoning district. The application includes a request for an exemption from the floor area reduction requirement for building heights over 18 feet. An Environmental Initial Study and Negative Declaration have been prepared for this amendment pursuant to the requirements of the California Environmental Quality Act. MOTION TO RECOMMEND APPROVAL OF ORDINANCE AND ENVIRONMENTAL NEGATIVE DECLARATION TO CITY COUNCIL PASSED 7 -0. An Environmental Initial Study and Negative Declaration have been prepared for this amendment pursuant to the requirements of the California Environmental Quality Act. MOTION TO RECOMMEND APPROVAL OF ORDINANCE AND ENVIRONMENTAL NEGATIVE DECLARATION TO CITY COUNCIL PASSED 7 -0. City Council Minutes dated November 18, 1998 ADJOURNMENT TO NEXT MEETING Wednesday, January 13, 1999, Adult Care Center 19655 Allendale Avenue, Saratoga, CA DATE: Wednesday, December 9,1998 7:30 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue, Saratoga, CA TYPE: Regular Meeting Roll Call Pledge of Allegiance Minutes November 24, 1998 Oral Communications This portion of the meeting is reserved for persons desiring to address the Commission on any matter not on the agenda. Speakers are limited to three minutes. Report of Posting Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on December 4, 1998. Technical Corrections to Packet CONSENT CALENDAR 1. V -98 -011 (503 -19 -157) LOH, 20651 Leonard Road; Request for Variance approval to allow a recently constructed detached accessory structure to both exceed the maximum permitted floor area for the site and to encroach into the required 30 ft. front yard setback. The structure was built without City building permits. The Variance application includes a gazebo structure and a detached rear yard deck that also encroach into required setbacks and were also built without permits. The subject property is 1.48 gross acres in size and is located within an R -1- 40,000 zoning district. CONTINUED 7 -0 TO 1/13/99 AT THE RECOMMENDATION OF STAFF. PUBLIC HEARINGS CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES 2. DR -98 -004, SD -98 -002 UP -98 -003 (503 -25 -014) ZAMBETTI, 14645 Big Basin Way; Request for Design Review approval to construct two new town houses. totaling 2,074 sq. ft. and 3,317 sq. ft. each. Subdivision approval is required to divide the property into three lots (one lot for each of the two units and a third lot for common space). Use Permit approval is required to allow residential development in the CH- 2 zoning district without a commercial component of the project. Dedicated public open space is also a requirement of approval. The site is 16,160 square feet. APPROVED 5 -2 (BERNALD/KAPLAN OPPOSED). 3. DR -98 -050 (397 -22 -047) SINGER, 20320 Orchard Road; Request for Design Review approval to add a 618 sq. ft. second story and 166 sq. ft. to the first floor of the existing 1,253 sq. ft. single story residence. An existing 1,000 sq. ft. detached garage and guest house will remain. The total floor area on the site will SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM S MEETING DATE: December 16,1998 CITY MANAGER: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD: SUBJECT: Designation of a multi -way stop intersection at Fourth St. /Springer Ave. RECOMMENDED MOTION(S): Move to adopt the Motor Vehicle Resolution at Fourth Street/Springer Avenue. REPORT SUMMARY: The attached Motor Vehicle Resolution, if adopted, would establish a four -way stop intersection at Fourth Street/Springer Avenue. Presently, the intersection is a two -way stop intersection with stop signs on Springer Avenue at Fourth Street. Although there is no significant accident history at this intersection, because of the vertical and horizontal alignment of the two streets at the intersection, the addition of two more stop signs would improve the safety of the intersection. The Public Safety Commission unanimously supports this traffic safety improvement. FISCAL IMPACTS: Approximately $400.00 in labor and materials for the City to install the signs. Funds for this expense would come from the Traffic Control Budget. ADVERTISING, NOTICING, AND PUBLIC CONTACT: None CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Resolution would not be adopted and the intersection would remain as is. FOLLOW UP ACTIONS: A Work Order will be issued to install the signs and markings. ATTACHMENTS: Motor Vehicle Resolution and location map. RESOLUTION DESIGNATING THE INTERSECTION OF FOURTH STREET AND SPRINGER AVENUE AS A FOUR WAY STOP INTERSECTION The City Council of the City of Saratoga hereby resolves as follows: SECTION 1. The following intersection in the City of Saratoga is hereby designated as a four -way stop intersection: NAME OF STREET Fourth Street Fourth Street Springer Avenue are installed. AYES: NOES: ABSENT: ATTEST: CITY CLERK RESOLUTION NO. MV- DESCRIPTION All vehicles traveling northwest bound on Fourth Street shall stop at Springer Avenue before proceeding onto Springer Avenue or continuing northwest bound on Fourth Street. All vehicles traveling southeast bound on Fourth Street shall stop at Springer Avenue before proceeding onto Springer Avenue or continuing southeast bound on Fourth Street. The provisions established in Resolution No. MV -69 designating Springer Avenue as a stop intersection at Fourth Street shall remain in effect as adopted. The above stop signs shall become effective at such time as the proper signs and or markings The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the day of 199 by the following vote: MAYOR erN SCAL E '1 RI /,app FOUR sr RI! r 0. Y. t rnI T.o ZYPE b p Z4 O. C. PA /N7 2E66110-, INSTALL fZ II /I ll j 4( II e r Q ki ii Pow' it 1 y� r IZ`� woe BAR 11 11 pI e d f/ INSTALL R PAINT AZ', 11 WinrL OAR A EXTE.vo i k• iq P A//ifT G EGE 1 /P DRAWN BY APPROVED BY CITY OF SARATOGA STANDARD DRAWING PROPOSED MULT -WAY STOP roURTH 57 e S PR //V&ER AVE SCALE HOR. 1" VERT. 1 .shcvvr/ DATE tie pfembe; /998 Fund Fund Name Date Manual Void 12/7/1998 Checks Checks Total 1 100 110 150 160 170 180 250 260 270 290 292 293 300 310 400 410 420 700 710 720 730 740 800 810 830 990 TOTAL NP CHECKS: 76689 -76797 GENERAL COPS -SLESF Traffic Safety Streets Roads Transit Dev Hillside Repair LLA Distrticts Dev Services Environmental Housing Comm Recreation Facility Ops Theatre Surcharge State Park Park Devlpmnt Library Debt Civic Cntr COP Leonard Creek Quarry Creek Heritage Prsvn Cable TV PD #2 PD #3 Deposit Agency Deferred Comp Payroll Agency SPFA PAYROLL CHECKS: B24101- B24129 9- Dec -98 69,375.79 3,600.00 161,901.20 36,444.71 11,214.86 56,673.49 67,204.73 18,889.55 63.75 560.00 84,915.00 230.40 2,030.90 431.34 1,590.00 3,280.00 1,747.69 69,375.79. 3,600.00 0.00 1.61,901.20. 0.00. 36,444.71 11,214.86 56,673.49. 67,204 73 0.00 20,637.24. 63.75 560.00 0.00 0.00. 84,915:00 0.00 230.40 2,030.90 0.00' 0.00 431.34 1,590.00 3,280.00 0.00 0.00 0.00 (Subtotal 518,405.72 1747.69 520,153.41: 597;873:97 Prepared by: M OA, C444 ,C��/c.P,� Date: 7/71 Approved by: Date: PREPARED 12/07/1998, 15:28:43 9ROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 12/07/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000008 ABAG 001480 12/02/1998 001 1040 513.30 -31 Publication 10.73 0001123 ABAG POWER ABAGSRATO 001561 12/03/1998 001- 1060 513.40 -23 Buildings 7,092.00 ABAGSRATO 001558 12/03/1998 001 3030 532.40 -23 Parks 516.00 ABAGSRATO 001559 12/03/1998 150- 3005 532.40 -23 Streetlights 224.00 ABAGSRATO 001560 12/03/1998 150- 3015 532.40 -23 Traffic Signals 2,902.00 ABAGSRATO 001562 12/03/1998 180- 3040 532.40 -23 LLA -1 Zone, Zone 24 1,240.00 0001571 AMERICAN PAYROLL ASSOCIATION 120198 001573 12/03/1998 120198 001574 12/03/1998 001595 12/04/1998 0000034 AUTOMATIC RAIN 7029029 -00 001602 0001567 BARTEL, T.J. COACH'S FEES 001477 001 1040 513.40 -01 Reg. for Payroll Practice 001- 1040 513.30 -30 Reg. for Payroll Practice 001- 1040 513.30 -30 Membership to APA VENDOR TOTAL 10.73 VENDOR TOTAL 11,974.00 0000010 ABAG POWER PURCHASING POOL 8L0041 001436 18450 12/01/1998 001 1060 513.40 -23 Natural gas 1,100.00 VENDOR TOTAL 1,100.00 0000014 AIRTOUCH PAGING M7044044199812 001450 18712 12/01/1998 001- 1060 513.40 -30 Pager Fees 16.17 VENDOR TOTAL 16.17 0001239 AMERICAN DRUMS 10959 001500 12/03/1998 001 3030 532.30 -01 55 Gallon Drums 454.65 VENDOR TOTAL 454.65 309.00 175.00 308.90 VENDOR TOTAL 792.90 12/07/1998 001 3030 532.30 -01 Landscape Materials 475.79 VENDOR TOTAL 475.79 12/02/1998 290 6005 564.40 -10 Instructor Fees 500.00 VENDOR TOTAL 500.00 0000043 BAY AREA SERVICE CENTER 10003 001441 12/01/1998 001 1055 513.40 -14 repairs to radio 57.00 VENDOR TOTAL 57.00 rREPARED 12/07/1998, 15:28:43 EXPENDITURE APPROVAL LIST PAGE 2 DROGRAM: GM339L AS OF: 12/07/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000043 BAY AREA SERVICE CENTER 0000054 BOISE CASCADE 002144 001426 18568 12/01/1998 001 1050- 513.30 -01 Office supplies 123.26 456636 001531 18568 12/03/1998 001 1050- 513.30 -01 Office Supplies 1,012.21 VENDOR TOTAL 1,135.47 0000005 BUCKLEY, JOHN 001507 12/03/1998 250- 3035- 443.01 -00 Refund of Geol. Review 2,500.00 VENDOR TOTAL 2,500.00 0000005 BUDGET RENT A CAR 110998 001583 12/04/1998 001 1045 513.40 -02 Car Rental 74.35 VENDOR TOTAL 74.35 0000704 BURNS, LORI 001427 12/01/1998 001- 1045 513.40 -02 OB for PSO, lunch 34.08 VENDOR TOTAL 34.08 0000075 CENTRAL BAY PAINTING COMPANY 209 001467 18734 12/01/1998 001- 1060 513.40 -10 Painting in Senior Ctr. 2,300.00 VENDOR TOTAL 2,300.00 0000682 CITY OF SARATOGA -PETTY CASH 001565 12/03/1998 001- 1045 513.40 -01 Lunches 24.00 001564 12/03/1998 290 6005-564.30 -01 Food, Film, Envelopes 36.09 001591 11/20/1998 290 6005 564.40 -51 Escort Meals Sr Trips CHECK 76587 001592 11/20/1998 290- 6010-564.30 -01 Video Rental CHECK 76587 VENDOR TOTAL 60.09 0000085 CITY OF SARATOGA /PETTY CASH 001593 12/04/1998 001 1005 511.30 -01 Dinner for City Council 60.40 001594 12/04/1998 001- 1020 511.40 -04 Supplies to SBDC 7.89 001597 12/04/1998 001- 1020 511.40 -21 Postage 42.66 VENDOR TOTAL 110.95 0000041 COATE, BARRIE D. 98/1020 001534 12/03/1998 250- 4010 444.02 -00 Arborist Fee 2,817.54 VENDOR TOTAL 2,817.54 0000091 COMMONWEALTH CREDIT UNION 001557 12/03/1998 001 0000 210.20 -01 12/3 Payroll 3,437.00 85.33 12.36 97.69 rREPARED 12/07/1998, 15:28:43 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF; 12/07/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000091 COMMONWEALTH CREDIT UNION VENDOR TOTAL 3,437.00 0000434 COTTON, SHIRES AND ASSOCIATES INC 91698 001433 12/01/1998 250- 4020 542.40 -10 3,208.00 101998 001434 12/01/1998 250- 4020 542.40 -10 9,737.55 111898 001435 12/01/1998 250-4020 542.40 -10 6,803.30 VENDOR TOTAL 19,748.85 0000121 DEPARTMENT OF TRANSPORTATION 147308 001432 18449 12/01/1998 150- 3015 532.40 -15 City share of elect. 4,131.16 VENDOR TOTAL 4,131.16 0000096 DEPT. OF ENVIRONMENTAL HEALTH 99SAR2 001580 12/04/1998 260 5005 552.40 -71 Household Hazardous Waste 15,000.00 VENDOR TOTAL 15,000.00 0000005 DULFER, IRENE NOVEMBER 1998 001461 12/01/1998 290 6005- 445.03 -00 Class Refund 69.00 VENDOR TOTAL 69.00 0000005 EL- KAREH, AUGUSTE 44064 001566 12/03/1998 001 1040 441.04 -00 Refund of Appeal 500.00 VENDOR TOTAL 500.00 0001002 FEDEX 4- 692 -16614 001486 12/02/1998 001 1020 511.30 -01 29.75 4- 698 -99158 001487 12/02/1998 001 1020 511.30 -01 31.50 VENDOR TOTAL 61.25 0000753 FLORAL FANTASIA SARATOGA FLORIST 111398 001601 12/07/1998 001 1040 513.30 -01 Flowers to J. Williams 63.87 VENDOR TOTAL 63.87 0000162 G. N. RENN, INC. 422793 001418 18099 12/01/1998 001 1035 512.30 -20 Gasoline, diesel 251.84 423662 001419 18099 12/01/1998 001 1035 512.30 -20 Gasoline, diesel 846.94 VENDOR TOTAL 1,098.78 0000911 GALINDO, RAY 001485 12/02/1998 001 1040 513.40 -01 235.00 PREPARED 12/07/1998, 15:28:43 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 12/07/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000911 GALINDO, RAY 0001565 GARCIA, RICARDO COACH'S FEES 001475 12/02/1998 290- 6005 564.40 -10 Instructor Fees 550.00 VENDOR TOTAL 550.00 0000168 GFOA 001425 12/01/1998 001 1040 513.30 -31 1099 Guide 41.00 546703 001428 12/01/1998 001 1040 513.30 -30 Dues 180.00 VENDOR TOTAL 221.00 0000169 GHAFOURIFAR, ZAHRA NOVEMBER 98 001458 12/01/1998 290- 6005 564.40 -10 Instructor Fees 180.00 0001464 GOLDEN GATE THEATRE GROUP SALES 111198 001474 18724 12/02/1998 290- 6005 564.40-51 Tickets to RENT 1,524.00 0000173 GOLDEN GATE TOURS 001472 18722 12/02/1998 290- 6005 564.40 -51 Balance due for Palm Spri 0001551 GRANDVIEW HYATT 001465 18718 12/01/1998 290- 6005- 564.40 -51 Dinner on Sr. trip 0000461 GREENBROOK, GAYLE NOVEMBER 98 001451 0000181 H.T.HARVEY ASSOCIATES 12/01/1998 290- 6005 564.40 -10 Instructor Fees VENDOR TOTAL 235.00 VENDOR TOTAL 180.00 VENDOR TOTAL 1,524.00 VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL 2,395.00 2,395.00 1,350.00 1,350.00 0000613 GREEN VALLEY RECYCLING CO INC 110698 001522 12/03/1998 260 -5015- 552.40 -10 Street Sweeping Oct. 98 5,189.11 VENDOR TOTAL 5,189.11 216.00 216.00 0000179 GTE WIRELESS CUSTOMER CARE 482 -8631 001497 18743 12/03/1998 260 5015 552.40 -20 Cell Phone 60.63 VENDOR TOTAL 60.63 ?REPARED 12/07/1998, 15:28:43 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000181 H.T.HARVEY ASSOCIATES 0998.9832 001489 12/03/1998 700 9010- 622.40 -13 Quarry Creek 0000197 HUMANE SOCIETY OF 1298 SARA 001554 1298 SARA 001553 0000198 HYDROTEC IRRIGATION EQUIPMENT SVCS 16063 001438 12/01/1998 16062 001439 12/01/1998 16061 001440 12/01/1998 0000218 JONES, LYNDA R. 112398 001525 0000929 KOEHLER, PETER NOVEMBER 98 001455 0001391 KOVACH, SONIA M. 001569 0000466 KUHN, BRIAN NOVEMBER 98 001456 12/03/1998 12/03/1998 EXPENDITURE APPROVAL LIST PAGE 5 AS OF: 12/07/1998 VENDOR TOTAL 001 -2025- 523.40 -10 Shelter Services 260 5005 552.40 -10 Field Services 150- 3025 532.40 -15 Rewired stations 150- 3025 532.40 -15 Inspect controller 150- 3025 532.40 -15 Keypad display 12/03/1998 001 1005 511.40 -10 City Council Minutes VENDOR TOTAL 2,030.90 2,030.90 1,251.50 2,758.50 VENDOR TOTAL 4,010.00 28.50 28.50 158.99 VENDOR TOTAL 215.99 0000201 ICMA RETIREMENT TRUST 001563 12/03/1998 001 0000 210.20 -01 12/3 Payroll 4,056.08 VENDOR TOTAL 4,056.08 0000733 J R ADVENTURES 989SRD 001463 18715 12/01/1998 290 6005 564.40 -51 Step -on Guide 40.00 VENDOR TOTAL 40.00 200.00 200.00 0001552 K -LOG 9812821 001508 18601 12/03/1998 001 2005 521.30 -01 EOC Dry -erase Boards 1,808.41 VENDOR TOTAL 1,808.41 12/01/1998 290 6005 564.40 -10 Instructor Fees 262.50 VENDOR TOTAL 262.50 12/03/1998 001 1040 513.40 -10 Professional Services 592.50 VENDOR TOTAL 592.50 12/01/1998 290- 6005 564.40 -10 Instructor Fees 841.90 PREPARED 12/07/1998, 15:28:43 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 12/07/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000466 KUHN, BRIAN 0000647 LAMPSHIRE, YVONNE 001491 0001575 LIAO, SHIH TOUNG 39059R 001576 39059 001596 0000772 LIEBERT, CASSIDY FRIERSON SA750 00001 -002 001581 12/04/1998 001 1045 513.40 -10 FLSA OT Policies 0001566 MARIANI, AL COACH'S FEES 001476 0001549 MC CONAGHY HOUSE 001466 18714 12/01/1998 290- 6005 564.40 -51 Tour of McConaghy House 0000287 93098 103198 MCDOWELL ASSOCIATES, INC. 001446 12/01/1998 001447 12/01/1998 0000005 MCDOWELL, JO A NOVEMBER 98 001460 12/03/1998 001 1005 511.30 -01 Food for City Council 9.97 VENDOR TOTAL 9.97 VENDOR TOTAL 841.90 12/04/1998 250 -4010- 444.02 -00 Arborist Fee 204.46- 12/04/1998 800 0000 260.10 -00 Tree Security Bond 780.00 12/02/1998 290- 6005 564.40 -10 Instructor Fees 250- 4020 542.40 -10 Tract 9101 250- 4020 542.40 -10 Tract 9101 12/01/1998 290 6005 445.03 -00 Class Refund VENDOR TOTAL 575.54 VENDOR TOTAL 0000255 LUNA, DWAINE 001494 12/03/1998 290- 6010 564.40 -10 DJ Teen Dance 350.00 VENDOR TOTAL 350.00 VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL 135.00 135.00 550.00 550.00 135.00 135.00 550.00 852.50 1,402.50 69.00 69.00 0000272 METRO PUBLISHING INC. 032994 -00035 001420 12/01/1998 001 1045 513.40 -40 P/T Temp Maintenance 209.60 VENDOR TOTAL 209.60 PREPARED 12/07/1998, 15:2843 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST PAGE 7 AS OF: 12/07/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000272 METRO PUBLISHING INC. 0000273 MEYER, GREG NOVEMBER 98 001453 12/01/1998 290- 6005 564.40 -10 Instructor Fees 72.50 VENDOR TOTAL 72.50 0000274 MEYERS, NAVE, RIBACK SILVER 199810 -00128 001584 12/04/1998 001 1025 511.40 -11 Legal Services Oct. 98 4,471.96 199180 -00118 001585 12/04/1998 001 1025 511.40 -12 Litigation Fees Oct. 98 1,177.11 199810 -00119 001586 12/04/1998 001 1025 511.40 -12 Litigation Fees Oct. 98 721.50 199810 -00120 001587 12/04/1998 001 1025 511.40 -12 Litigation Fees Oct. 98 4,171.36 VENDOR TOTAL 10,541.93 0000292 NATIONAL PLAN COORDINATOR 001506 12/03/1998 001 0000 210.20 -01 12/3 Payroll 2,394.61 VENDOR TOTAL 2,394.61 0000293 NATIONAL SANITARY SUPPLY 017002956462 001415 18695 12/01/1998 001 1060 513.30 -02 Janitorial /custodial supp 306.75 VENDOR TOTAL 306.75 0000600 NBS- GOVERNMENT FINANCE GROUP 09209817 001424 12/01/1998 420 -8020- 733.70 -03 Admin. fees 137.70 09209817 001422 12/01/1998 730 -8005- 733.70 -03 Admin. fees 68.84 09209817 001423 12/01/1998 740- 8010 733.70 -03 Admin. fees 137.70 VENDOR TOTAL 344.24 0001263 NEW PIG CORPORATION 4139973 -00 001437 12/01/1998 150 3020 532.30 -01 Absorbent 203.12 VENDOR TOTAL 203.12 0001097 NEW PISA 001471 18679 12/02/1998 290- 6005 564.40 -51 Dinner on BBB trip 1,102.50 VENDOR TOTAL 1,102.50 0000294 NORMAN PAUL PRINT CENTER 98235 001481 18570 12/02/1998 001 1050 513.40 -41 Printing Services 623.93 982292 001445 12/01/1998 250 4010 542.40 -10 City Arborist Review 161.56 VENDOR TOTAL 785.49 0000956 ONODERA, MIA COACH'S FEES 001478 12/02/1998 290 6005 564.40 -10 instructor Fees 550.00 PREPARED 12/07/1998, 15:28:43 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0000956 ONODERA, MIA 0000306 PACIFIC BELL 868 -9099 001526 868 -9497 001527 867 -8550 001528 741 -2271 001529 741 -1527 001530 0000307 PACIFIC GAS ELECTRIC KVJSB00041 -4 001515 12/03/1998 OCTOBER 1998 001521 12/03/1998 001551 12/03/1998 KVJSB00041 -4 001509 12/03/1998 OCTOBER 1998 001516 12/03/1998 001545 12/03/1998 102998 001495 12/03/1998 110298 001496 12/03/1998 KVJSB00041 -4 001510 12/03/1998 KVJSB00041 -4 001511 12/03/1998 KVJSB00041 -4 001512 12/03/1998 KVJSB00041 -4 001513 12/03/1998 KVJSB00041 -4 001514 12/03/1998 OCTOBER 1998 001517 12/03/1998 OCTOBER 1998 001518 12/03/1998 OCTOBER 1998 001519 12/03/1998 OCTOBER 1998 001520 12/03/1998 001546 12/03/1998 001547 12/03/1998 001548 12/03/1998 001549 12/03/1998 001550 12/03/1998 001603 12/07/1998 0000607 PCI CLEAN FUELS INC 0001572 PINELL, ANTHONY CHECK /DUE DATE 12/03/1998 12/03/1998 12/03/1998 12/03/1998 12/03/1998 1123 001442 12/01/1998 0000933 PENINSULA BUILDING MATERIALS 113340 001501 12/03/1998 ACCOUNT NO 001 1050 513.40 -20 001 1050 513.40 -20 001 2005 521.40 -20 001 2005 521.40 -20 001 2005 521.40 -20 EXPENDITURE APPROVAL LIST PAGE 8 AS OF: 12/07/1998 ITEM DESCRIPTION VENDOR TOTAL DID Lines SR Center Alarms Emergency Response Xerox Machines Emp. Emergency VENDOR TOTAL 001 1035 512.30 -20 Tube Trailer Nat Gas Ve 001 1035 512.30 -20 Tube Trailer Nat. Gas 001 1035 512.30 -20 Tube Trailer Nat. Gas 150- 3005 532.40 -23 Electric Trfc. Signals 150- 3005 532.40 -23 Electric Trfc. Signals 150- 3005 532.40 -23 Electric Trfc. Signals 180- 3040 532.40 -23 Tollgate 180- 3040 532.40 -23 Kervin Ranch 180 3040 532.40 -23 2-04 180- 3040 532.40 -23 Z -07 180- 3040 532.40 -23 Z -05 180 3040 532.40 -23 2-06 180 3040 532.40 -23 Z -24 180 3040 532.40 -23 2-04 180- 3040 532.40 -23 Z -07 180- 3040 532.40 -23 Z -06 180 3040 532.40 -23 2 -24 180- 3040 532.40 -23 Z -04 180 3040 532.40 -23 Z -07 180 3040 532.40 -23 Z -05 180 3040 532.40 -23 Z -06 180- 3040 532.40 -23 2 -24 180- 3040 532.40 -23 Project 1775, Z -06 VENDOR TOTAL 001 1035 512.30 -20 CNG Vehicle Fuel VENDOR TOTAL 150- 3005 532.30 -01 Post Hole Digger VENDOR TOTAL EXPENDITURE AMOUNT 550.00 1,088.31 35.41 132.98 17.10 16.51 1,290.31 53.68 26.84 26.84 828.31 369.16 397.63 20.16 30.19 1,472.16 857.00 293.47 358.95 2,057.47 706.07 411.97 141.38 974.56 725.05 422.43 144.77 177.18 1,008.83 173.22 11,677.32 554.16 554.16 106.03 106.03 HAND- ISSUED PREPARED 12/07/1998, 15:28:43 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST AS OF: 12/07/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001572 PINELL, ANTHONY 112198 001570 12/03/1998 290- 6010 564.40 -10 Middle School Dance 22.50 VENDOR TOTAL 22.50 0000320 PISANI, JOAN 001490 12/03/1998 001 1005 511.30 -01 Food etc. for City Counci 70.00 VENDOR TOTAL 70.00 0000321 PIZAZZ PRINTING 0066008 -IN 001473 18720 12/02/1998 290- 6005 564.40 -41 Balance due for Palm Spri 2,978.95 VENDOR TOTAL 2,978.95 0000323 POSTMASTER 001590 18721 11/20/1998 290 6005 564.40 -41 Postage to Mail Winter 99 CHECK 76588 VENDOR TOTAL .00 0001063 PRIME DESIGN GROUP 97149 -04 001484 17819 12/02/1998 293- 6015 614.60 -02 560.00 VENDOR TOTAL 560.00 0000329 PUB. EMP. RETIREMENT SYSTEM 11 -24 -98 001578 12/04/1998 001 0000 210.20 -01 12/98 Health Insurance 9,933.64 VENDOR TOTAL 9,933.64 0000330 PUBLIC EMPL RETIRE FUND 001577 12/04/1998 001 0000 210.20 -01 PERS P/R Ending 12 -3 -98 6,242.64 VENDOR TOTAL 6,242.64 0000966 REDWOOD ATHLETIC BOOSTERS 112598 001533 12/03/1998 290- 6005 564.40 -10 After School Sports 1,407.00 0000338 ROYAL COACH TOURS 001464 18716 12/01/1998 001470 18680 12/02/1998 001482 12/02/1998 0001544 RUSSELL, ANN COACH'S FEES 001479 290 6005- 564.40 -51 Bus to SFO City Lights 290- 6005 564.40 -51 Bus to Beach Blanket 290- 6005 564.40 -51 Bus to SF for Miss Saigon VENDOR TOTAL 1,407.00 502.00 533.59 502.20 VENDOR TOTAL 1,537.79 12/02/1998 290 6005- 564.40 -10 Instructor Fees 550.00 VENDOR TOTAL 550.00 PAGE 9 1,650.00 1,650.00 PREPARED 12/07/1998, 15:28:43 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0001544 RUSSELL, ANN 0001085 SAFE MOVES 5 001555 0001573 SAMMUT, JENNIFER 112198 001571 0000348 SAMPSON, RHEA NOVEMBER 98 001452 0000352 SARATOGA BUILDERS 102798 001502 0001473 SARATOGA MEDICAL CLINIC 111798 001421 12/01/1998 0000358 SASO, VIRGINIA NOVEMBER 98 001457 0000005 SEAGRAVES, MARGARET NOVEMBER 1998 001462 0001574 SHAH, SHOBHANA 2073 001588 2073R 001589 0001386 SMITH, JOAN 001417 4. CHECK /DUE DATE ACCOUNT NO EXPENDITURE APPROVAL LIST PAGE 10 AS OP: 12/07/1998 ITEM DESCRIPTION 12/03/1998 100 2030 523.40 -10 2 School Training Courses VENDOR TOTAL 12/03/1998 290- 6010 564.40 -10 Middle School Dance VENDOR TOTAL 12/01/1998 290 6005 564.40 -10 Instructor Fees VENDOR TOTAL 0001450 SANTA CLARA VALLEY WATER DISTRICT 101998 001582 12/04/1998 260 5015 552.40 -71 FY 98 -99 URPPP Dues VENDOR TOTAL 12/03/1998 150- 3005 532.40 -14 Repairs of Creek Bridge VENDOR TOTAL 001 1045 513.40 -02 Pre -empl Physical VENDOR TOTAL 12/01/1998 290 6005 564.40 -10 Instructor Fees VENDOR TOTAL 12/01/1998 290- 6005- 445.03 -00 Class Refund 12/04/1998 12/04/1998 VENDOR TOTAL 292- 0000 260.00 -00 Rental Deposit Refund 292- 6020- 462.03 -01 Retain Rental Deposit VENDOR TOTAL 12/01/1998 001 1040 513.40 -05 Mileage for bank deposit EXPENDITURE AMOUNT 3,600.00 3,600.00 52.50 52.50 348.00 348.00 27,818.00 27,818.00 413.33 413.33 65.00 65.00 36.00 36.00 67.00 67.00 300.00 236.25- 63.75 52.92 HAND- ISSUED PREPARED 12/07/1998, 15:28:43 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001386 SMITH, JOAN EXPENDITURE APPROVAL LIST PAGE 11 AS OF: 12/07/1998 VENDOR TOTAL 52.92 0000372 SOLECTRIC 6087 001443 12/01/1998 150- 3025 532.40 -15 Replace batteries 490.66 VENDOR TOTAL 490.66 0001458 SPRINT 111698 001416 12/01/1998 001 1050 513.40 -20 Long distance phone sery 233.36 VENDOR TOTAL 233.36 0000382 STATE OF CALIFORNIA 001556 12/03/1998 001 0000 210.20-01 Tax Deposit 2,802.04 VENDOR TOTAL 2,802.04 0000005 STEPHAN, DOROTHY 001483 12/02/1998 290- 6005- 445.03 -00 From single to double com 15.00 VENDOR TOTAL 15.00 0000384 STEVENS CREEK QUARRY, INC. 73602 001538 12/03/1998 150- 3005 532.40 -10 Quarry Creek Erosion Cont 81,944.54 73606 001539 12/03/1998 150- 3005 532.40 -10 Quarry Creek Erosion Cont 11,690.15 73607 001540 12/03/1998 150- 3005 532.40 -10 Quarry Creek Erosion Cont 344.48 73615 001543 12/03/1998 150- 3005 532.40 -10 Ravenwood Erosion repair 37,856.63 73628 001544 12/03/1998 150- 3005 532.40 -10 Various Erosion Repairs 19,183.96 73607 001541 12/03/1998 170 9010 622.40 -10 Quarry Creek Erosion Cont 12,826.85 73614 001542 12/03/1998 170- 9010 622.40 -10 Ravenwood Erosion repair 23,617.86 VENDOR TOTAL 187,464.47 0001447 STUDENT WORKS PAINTING 12941 001468 12/01/1998 001 1060 513.40 -10 Painting Wood Siding 340.00 12945 001469 12/01/1998 001 1060 513.40 -10 Painting Wood Siding 410.00 VENDOR TOTAL 750.00 0000798 TLC ADMINISTRATORS, INC 112598 001598 12/04/1998 001 0000- 210.20 -01 Section 125 Admin Fees 208.33 VENDOR TOTAL 208.33 0000404 TORRE2, IRMA 075 001448 12/01/1998 250- 4010 542.40 -10 Planning Comm. Minutes 350.00 VENDOR TOTAL 350.00 PREPARED 12/07/1998, 15:28:43 PROGRAM: GM339L CITY OF SARATOGA EXPENDITURE APPROVAL LIST AS OP: 12/07/1998 VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000404 TORREZ, IRMA 0000731 TRANSAMERICA INTELLITECH 81615 001535 12/03/1998 001- 4005 542.30 -01 Metro Sean Santa Clara 500.00 81615 001536 12/03/1998 250 4010 542.30 -01 Metro Sean Santa Clara 500.00 81615 001537 12/03/1998 250- 4015 542.30 -01 Metro Sean Santa Clara 250.00 VENDOR TOTAL 1,250.00 0001500 U S BANK 55301 001568 12/03/1998 420 8020 733.70 -03 Admin. Pee 92.70 9481810001 001599 12/04/1998 730 -8005- 723.70 -02 Park Dist 2 Bond 362.50 55301 001567 12/03/1998 740- 8010 733.70 -03 Admin. Fee 1,452.30 VENDOR TOTAL 1,907.50 0001402 U.S. BANK TRUST N.A. 120198 001503 12/03/1998 400 8015- 713.70 -01 Library Bonds 75,000.00 120198 001504 12/03/1998 400 8015- 723.70 -02 Lib. Bond Interest 9,915.00 VENDOR TOTAL 84,915.00 0000005 WANG, PAUL 001505 12/03/1998 800 0000 260.10 -00 Relaee of Cash Security 2,500.00 VENDOR TOTAL 2,500.00 0001558 WEARGUARD 38672667 001523 12/03/1998 001 3030 532.30 -01 Jackets for Strts. Park 558.58 38672667 001524 12/03/1998 150- 3005 532.30 -01 Jackets for Strts. Park 558.57 VENDOR TOTAL 1,117.15 0000426 WEST COAST BLDG, SERVICE 22395 001449 18700 12/01/1998 001- 1060 513.30 -02 Janitorial Services 495.00 VENDOR TOTAL 495.00 0000429 WEST VALLEY SANITATION DISTRCIT MS0643 001579 12/04/1998 260 5015 552.40 -10 Contract Storm Drain Main 16,378.49 VENDOR TOTAL 16,378.49 0000432 WHITLINGER, TENNIS NOVEMBER 98 001459 12/01/1998 290- 6005 564.40 -10 Instructor Fees 127.00 VENDOR TOTAL 127.00 0000433 WILKINS, LARRY NOVEMBER 98 001454 12/01/1998 290 6005 564.40 -10 Instructor Fees 949.32 PAGE 12 PREPARED 12/07/1998, 15:28:43 EXPENDITURE APPROVAL LIST PAGE 13 PROGRAM: GM339L AS OF: 12/07/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000433 WILKINS, LARRY VENDOR TOTAL 949.32 0001483 WILLDAN ASSOCIATES 13003061 001429 12/01/1998 250- 4020 542.40 -10 Engineering Services 2,240.00 13003073 001430 12/01/1998 250- 4020 542.40 -10 Engineering Services 16,824.00 13003088 001431 12/01/1998 250- 4020 542.40 -10 Engineering Services 9,608.50 VENDOR TOTAL 28,672.50 0000005 WOOD, DEANNA 001493 12/03/1998 290- 6005- 445.04 -00 Class Refund 5.00 VENDOR TOTAL 5.00 0000005 WRIGHT ROBERT 001488 12/03/1998 250- 4010 444.01 -00 Refund of Appeal 475.00 VENDOR TOTAL 475.00 0000440 XEROX CORPORATION 600157662 001444 18571 12/01/1998 001 1055 513.40 -30 Monthly lease for (4) 773.60 065543235 001532 18571 12/03/1998 001 1055 513.40 -30 Monthly lease 1,927.50 600154016 001600 18571 12/07/1998 001 1055 513.40 -30 Monthly lease 773.60 VENDOR TOTAL 3,474.70 0000443 ZEE MEDICAL SERVICE 66386091 001492 12/03/1998 001 1050 513.30 -01 First -Aid Items 54.99 66386090 001499 12/03/1998 001 3030 532.30 -01 Fire aid /Parks 41.49 66386090 001498 12/03/1998 150- 3005 532.30 -01 First aid /Streets 41.48 VENDOR TOTAL 137.96 TOTAL EXPENDITURES 518,405.72 GRAND TOTAL 1,747.69 520,153.41 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING COUNCIL REPRESENTATIVES TO COMMITTEES AND AGENCIES RESOLUTION NO. WHEREAS, the City Council reorganized on December 1, 1998, for the coming year; and representatives from the City Council serve on various committees, commissions and agencies; and the responsibility for representing the City Council should be shared by all its members. NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interest of the City and the needs of the various organizations to which the City Council sends representatives, the following representatives are hereby appointed to the committees, commissions and agencies named, through December 1999, or until replaced. Agency Councilmember Assoc. of Bay Area Governments Chamber of Commerce Board County Cities Assn. Leg. Task Force County HCD Policy Committee Emergency Planning Council Hakone Foundation Liaison KSAR Community Access TV Board Library Joint Powers Agency N. Cent. Flood Cont. Zone Adv. Bd. Penin. Div., League of Cal. Cities Santa Clara Valley Water Commission Santa Clara County Cities Assn./ City Selection Committee SASCC Liaison Saratoga Business Dev. Council Sister City Liaison West Valley Solid Waste JPA Valley Transportation Authority PAC West Valley Sanitation District 7A The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 16 day of December, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: City Clerk Mayor SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM: MEETING DATE: December 16, 1998 CITY MANAGER: ORIGINATING DEPT.: Community Development DEPT. HEAD: RECOMMENDED MOTION(S): REPORT SUMMARY: FISCAL IMPACTS: None. SUBJECT: Ordinance Adding Section 9- 15.065 to the Municipal Code Relating to Vehicles. Introduce Saratoga Ordinance 9- 15.065 (restricting sleeping or living in vehicles) by title only, waiving a full reading. Attached is a proposed Ordinance that, if adopted, will assist code enforcement and the Sheriff's Office in eliminating the use of vehicles as living or sleeping quarters. Over the past few years, there has been an increase in complaints related to persons sleeping in recreational type vehicles or motor vehicles on public or private property. Current zoning ordinances do not specifically address this activity, therefore the City has been limited in its ability to regulate the situation. The Sheriff's Office has also related their concerns regarding persons sleeping in their vehicles in the parking lot of the Argonaut Shopping Center. There were three people "homesteading" on a continuous basis during the month of June 1998. Without a local ordinance prohibiting this activity, the Sheriff's Office had no means of legally moving them out of the area. Transients sleeping in their vehicles are also reportedly beginning to show up in City neighborhoods because they feel safe parking in Saratoga. Residents are upset that neither the City nor the Sheriff's Office can effectively abate this problem. Sleeping or living out of a vehicle promotes blight, and constitutes as an attractive nuisance promoting health and sanitation violations and public safety issues. An Ordinance is needed to protect the general health and welfare of the Saratoga residents, and to remove conditions tending to reduce the value of private property. The Public Safety Commission has reviewed the Ordinance and is recommending its adoption. ADVERTISING, NOTICING AND PUBLIC CONTACT: The public will be informed of the proposed Ordinance, if accepted, through the local media. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Ordinance will not be adopted, and the conditions of persons utilizing vehicles as living or sleeping quarters may continue. FOLLOW UP ACTIONS: The Ordinance will be scheduled for the next regular meeting for adoption on the City Council consent agenda. ATTACHMENTS: 1. Proposed Ordinance Section 1: as follows: AYES: NOES: ABSENT: ATTEST: CITY CLERK ORDINANCE NO. 71- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADDING SECTION 9- 15.065 TO THE MUNICPAL CODE RELATING TO VEHICLES The City Council of the City of Saratoga hereby ordains as follows: Section 9- 15.065 is hereby added to the Saratoga Municipal Code to read "Section 9- 15.065. Vehicles Used as Living or Sleeping Quarters. No vehicle, including any boat, bus, trailer, motor home, van, camper (whether or not attached to a pickup or other vehicle) camp trailer, automobile, truck, pickup, airplane, haul trailer, truck tractor, truck trailer, utility trailer, or any device by which any person or property may be propelled, moved or drawn, shall be used for living or sleeping quarters, except as permitted below: I. Trailers, campers or recreational vehicles may be used by a bona fide guest of a City resident for a period not to exceed seventy -two hours where the trailer, camper or recreational vehicle is located on such resident's property." Section 2: This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted a regular meeting of the City Council of Saratoga held on the day of 1998 by the following vote; MAYOR EXECUTIVE SUMMARY NO. MEETING DATE: DECEMBER 16, 1998 ORIGINATING DEPT.: CITY MANAGER RECOMMENDED MOTION(S): Move to adopt the proposed policy. REPORT SUMMARY: SARATOGA CITY COUNCIL AGENDA ITEM DEPT. HEAD: SUBJECT: Policy for placement of items on agendas by Councilmembers KID As directed at your December 8 meeting, I have drafted the attached policy for the placement of items on City Council meeting agendas by individual Councilmembers. Essentially, the policy allows for individual Councilmembers to place items on agendas for purposes of discussion only under the "City Council Items" portion of the agenda. In order to move the item to a subsequent meeting for action, the concurrence of at least two Councilmembers would be required. The proposed policy would also allow for individual Councilmembers to request the placement of action items on agendas through the Mayor. If the Mayor concurs with such a request, the Mayor would instruct the City Manager on how to place the item on the agenda. If the Mayor does not concur with such a request, the item would be placed on the agenda for discussion only as described above. The policy also establishes deadlines for Councilmembers to make these requests, and requires the Mayor, in those instances. where requests to place action items on agendas are made, to explain his /her decision to the Councilmember making the request prior to the meeting at which the item will appear on the agenda. FISCAL IMPACTS: None. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTIN6 RECOMMENDED MOTION(S): The proposed policy would not be approved and there would be no established policy about this issue. FOLLOW UP ACTIONS: The adopted policy will be placed in the Policy Manual which is being developed. ATTACHMENTS: Proposed policy. File Adopted on: POLICY ON PLACEMENT OF ITEMS ON AGENDAS BY COUNCILMEMBERS Any member of the City Council may request through the City Manager that an item be placed on the agenda of an upcoming City Council meeting for purposes of discussion only. Such requests shall be made in writing and transmitted to the City Manager by no later than 12:00 noon on Wednesday of the week preceding the meeting at which the Councilmember desires the item to appear on the agenda. Upon timely receipt of such a request, the City Manager shall cause the item to be placed on the agenda under "City Council Items" by identifying both the item to be discussed, and the Councilmember making the request. If the Councilmember desires the item to be placed on a subsequent meeting agenda for action, he /she must gain the concurrence of another Councilmember at the meeting at which the item is under discussion to do so. Any member of the City Council may request through the Mayor that an item be placed on the agenda of an upcoming City Council meeting for the purpose of taking action on the item. Such requests shall be made in writing and transmitted to the Mayor by no later than 12:00 noon on Wednesday of the week preceding the meeting at which the Councilmember desires the item to appear on the agenda. Upon timely receipt of such a request, the Mayor shall determine whether or not to support the request of the Councilmember. If the Mayor determines to support the request, the Mayor shall then instruct the City Manager on how to place the item on the agenda. If the Mayor determines not to support the request, the Mayor shall then instruct the City Manager to place the item on the agenda as an item for discussion only under "City Council Items." The Mayor shall then inform the Councilmember making the request of his /her determination and the reasons therefore prior to the meeting. In the latter case, if the Councilmember desires the item to be placed on a subsequent meeting agenda for action, he /she must gain the concurrence of another Councilmember at the meeting at which the item is under discussion to do so. 7 D n EXECUTIVE SUMMARY NO. MEETING DATE: December 16, 1998 ORIGINATING DEPT.: CITY MANAGER SUBJECT: RECOMMENDED MOTION(S): REPORT SUMMARY: SARATOGA CITY COUNCIL AGENDA ITEM CITY MANAGER: PREPARED BY: Appeal from Robert and Ann Kiehl of the Public Safety Commission's approval of a crosswalk installation at the intersection of Carol Lane and Kirkbrook Drive. 1. Deny the appeal from Robert and Ann Kiehl on the crosswalk installation at the intersection of Carol Lane and Kirkbrook Drive. In May, 1998, the City received a written request from the Principal at Blue Hills Elementary School regarding the installation of a school crosswalk and appropriate signage at the south side of Carol Lane where it intersects Kirkbrook Drive. The request came to the City as a result of a concerned parent's notification to the principal that an unsafe condition was present on the route through this neighborhood to Blue Hills Elementary School (attachment 1). The volume and speed of cars was cited as the problem in the vicinity. Since the request came from the Principal of Blue Hills Elementary School, it was assumed by the City that a potentially unsafe condition existed. City staff reviewed the site and, citing the applicable traffic warrants, determined that the proposed location was the best possible location at which to install the marked crosswalk. Subsequently, a Work Order to install the markings for the crosswalk and signage was prepared (attachment 2). At the time installation began, the appellant objected and it was halted for further review. Staff was then directed to take up this issue at the June meeting of the Public Safety Commission (see attachment 3 excerpt of June 11 Public Safety Commission meeting minutes). At that meeting, several residents in support of and opposed to the crosswalk were in attendance to voice their concerns. In response to questions by neighborhood residents as to why the installation began without notification, the City Manager told the group that the City does not always notify residents of every traffic- related item, particularly when a request is made by a school principal (who had considered the initial request by the concerned parent before forwarding a written request to the City Traffic Engineer). Subsequent to this time, a petition was received by staff from neighborhood residents in favor of the crosswalk (attachment 4). At their June meeting, the Public Safety Commission directed staff to perform further review of the crosswalk location, including placement of the radar trailer to gather data on speeders and a request that the Sheriff perform several traffic surveys during August and September. The Sheriff performed three surveys and recommended, at a minimum, that a yellow crosswalk and appropriate signs be installed (attachment 5). At the October 8 Public Safety Commission meeting (the second public hearing on this issue), it was decided by the Commission that a crosswalk and appropriate signage (speed limit and school signs) be installed together with additional traffic enforcement by the Sheriff (attachment 6). The decision was made after consideration of several factors: 1) the written request by the principal of Blue Hills Elementary School, 2) the recommendation for a crosswalk installation by the Sheriff, 3) the petition received from concerned area residents, 4) recommendations from staff, and 5) Public Safety Commissioners review of the site. In response to the appellant's objection to the decision, the Commission stated that several options were considered and that the least intrusive option was chosen. The appellants stated their desire to appeal the decision and were informed by the Commission that it was their right to do so. Subsequently the appellant addressed a letter to former Mayor Wolfe objecting to the decision to install the crosswalk (attachment 7). In that letter, the appellant requested the following: 1) data that supports the fact that a pedestrian is safer in a marked crosswalk and that a marked crosswalk will cause a speed reduction on Kirkbrook Drive; 2) the ability for the appellant to retain all the parking in front of their house; and 3) a statement from the City that the marked crosswalk would not affect the value of the appellant's home. In a written response to the appellant's letter (attachment 8), staff explained that crosswalks are not speed control devices per se, rather crosswalks alert motorists that pedestrians cross the street at these marked locations. This is crucial for school crosswalks. In addition, the appellant was notified that the City could not guarantee that all parking would be retained in front of their home, citing that the City must balance individual desires of property owners with the broader public safety needs of the community. Lastly, staff explained that the City was in no position to render an opinion about how the value of the appellant's property may be affected by the installation of the crosswalk. Staff reiterated that the decision to install the crosswalk was made because of an unsafe condition which exists for children walking to and from Blue Hills Elementary School. After notifying the appellant of the Municipal Code procedure for filing appeals, the appellant submitted an appeal application and the required fee. Staff concludes that the information presented states a compelling case for the installation of the crosswalk and appropriate signage. This information includes the request from the Blue Hills Elementary principal, the recommendation by the Sheriff, the determination by the City's Traffic Engineering Technician, the recommendation by the Public Safety Commission after holding two public hearings, and the petition supporting the crosswalk signed by area residents. It is recommended therefore, that the Council support the decision of the Public Safety Commission by denying the appeal. FISCAL IMPACTS: The cost estimate of crosswalk and signage installation is approximately $400. ADVERTISING, NOTICING AND PUBLIC CONTACT: Persons who previously expressed an interest in this issue were notified of this appeal. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The appeal would be granted and the crosswalk and associated signage would not be installed. FOLLOW UP ACTIONS: The crosswalk will be installed. ATTACHMENTS: 1. Written crosswalk request by principal of Blue Hills Elementary School. 2. Traffic Engineer's diagram of proposed crosswalk and signage. 3. Excerpt from Public Safety Commission June 11, 1998 meeting minutes. 4. Crosswalk petition. 5. Sheriff's Traffic Survey and crosswalk recommendation. 6. Excerpt from Public Safety Commission October 8, 1998 meeting minutes. 7. Appellant's letter to Mayor Wolfe. 8. Staff's written response to appellant's letter. 9. Citizen letters in support of and opposed to the crosswalk. 10. Additional staff correspondence. ATTA t-1 ritlE NIT 1 BLUE HILLS SCHOOL CUPERTINO UNION SCHOOL DISTRICT April 28, 1998 Mr. Erman Dorsey Sr. Engineering Technician City of Saratoga i 3777 Fruitvale Ave. Saratoga, CA 95070 Dear Mr. Dorsey, Per our phone conversation last week, there is parent concern over a route to school that has become unsafe. According to the parent, approximately 20 children from Carol Lane and the surrounding area (including Natoma and Covina Courts and Merida Drive) walk this route to Blue Hills School every day as part of a safe route to school. Therefore, on their behalf, I am requesting that a school crosswalk and signs be placed at the south side of Carol Lane at the intersection with Kirkbrook Drive. Thank you for your support and attention to this matter. Sin Randy Karel Principal cc: Mr. Larry I. Perlin Z' .er se /Vat l'en s .743- o i z 8 Randy Karel, Principal 12300 DeSanka Avenue Saratoga. CA 95070 (408) 257 -9282 (408) 366 -0611 Fax LOCATION DATA D DESCRIPTION OF WORK PERFORMED LABOR V VEIBCLE M STREET D DISTANCE N N S ESN C CROSS STREET s sioE D wonK oaoEA 6 ACTION H HRS. H HRS. Q QTY. D� OATS N 6Y A S G G11•a!Ln. A Across S St M A AI' P Pant Yellw Schapt'Gassaa& 'ft 8RaOK o4e. /7S`. N N ,Cro,sswap/< ,W 5 5/14/9 1' ,e) ,brit W '6 (1046A c c keiween the -Ciao properties eKBRO011a /75 s s C Crosswalk e e 5 5/4f98 .tns 4// fY6 wig A c&iieueept the !o pe. 9 I ".4esr�4LL 0 fx;J /..i 4414 1 20201 CARO LA. YELLOW scAroo c. 1 2168 caoss 4 a /2182 SC04LE: m Z ZG5.' u d G TY OF ;ARATOG A DAILY FIELD LOG FOR SIGNS a MARKINGS DATE BY E;l7ors9# PSG r'1ae-Ttt4 wl(NuTEs 6/I ATrAc.vi P AEN T Assembly Floor. Chief Sporleder gave a brief background to the legislation. Ms. Loft read the memo from the Fire Chief of the City of Milpitas; Chief Kraule agreed that what was stated in the memo about Saratoga Fire Department was correct. The Commission thanked both fire chiefs, their contacts and staff for demonstrating their support at the Council meetings; both chiefs commended the Commission for spearheading the project. C. Laura Lorman, Chief of Public Safety, West Valley College Chief Lorman reported on the Strawberry Festival and distributed an activities report. Commissioner Dippel requested that safe driving tips be constantly reminded to the student population; Chief Lorman will place safe driving items in West Valley College's public information route. VI. New Business A. Crosswalk Request at Carol Lane and Kirkbrook Dr. near Blue Hills School Neighbors who wanted a crosswalk as well as those who didn't want one at the above location were present to discuss with the Commission their concerns. The volume and speed of cars were cited as a problem in the vicinity. Larry Perlin responded to the inquiry from neighbors as to why the City went ahead with the crosswalk without notifying the neighbors: he responded that the City does not always notify neighbors of every traffic related item, particularly when a request was made by a school (schools have safety groups which monitor traffic safety issues). Initially, there were 2 votes and 2 abstaining votes to direct City staff to review alternative traffic (possibly including a crosswalk) implementation(s) in the vicinity. The vote was changed to 3 votes and 1 abstaining vote when it was further discussed what the steps were to review alternative traffic implementation(s). The Commission directed City Staff to place a radar trailer at site, have the Sheriff's Office review the situation and perform a survey, the Commission,will review area as part of the study group, and City Staff directed to review vicinity. Further, the Commission directed City staff to place the radar trailer and have the Sheriff's Office review situation and perform a survey again in September. The Commission requested this item be placed again on the Public Safety Commission agenda in September to review data gathered, invite the neighbors, and hope that the City can implement recommendations immediately after the September Public Safety meeting. B. Stop Sign(s) Request at the Intersection of Springer Ave. and 4 St. Sy Syvertson, 14666 Springer, reviewed a map of requested stop signs at the above intersection. The Commission referred the request to City staff to review the area, check with Code Enforcement Division as to whether the fence is in violation of City Codes, and would like the City to notify affected residents of any traffic implementations. C. School Bussing Ms. Loft reported that at previous Public Safety Commission meetings school bussing costs were discussed, but was an unknown factor, therefore, research was conducted to see how much a school bussing system may cost. Commissioner 3 Dear Ms. Loft, Enclosed, please find a petition to place a crosswalk and signs at Carol Lane and Kirkbrook Drive, Saratoga, signed by 61 residents of Carol Lane, Covina and Natoma Courts, Merida, Marilla and Kirkbrook Drives. We strongly believe that our children need a safe way to cross Kirkbrook Drive from Carol Lane in order to use the only existing sidewalk on Kirkbrook Drive so they can continue their walk to Blue Hills school safely. We are aware of the protest of a neighbor and his concern about losing a parking space to the crosswalk. However, we feel that the lives of our children are more important and that a possible loss of a children's life far outweighs the loss of one parking spot on a public street for one resident. The argument that there are no more cars now than 30 years ago and that there has never been a problem before may be partially true 30 years ago parents did not need to worry to let their children walk to school all by themselves, nobody drove a car to school everybody walked. Unfortunately those times have changed. People from outside our area are in a hurry to drop off their children at school before driving on to work. We believe that SLOW signs and a crosswalk will remind them to stop for pedestrians. We hope you can agree with us, Respectfully yours, Trees ens. 20304 Carol Lane Saratoga, CA 95070 343 -0128 Blue Hills school parent. A TTA encl.: 4 pages petition for crosswalk at Carol Lane and Kirkbrook Drive. Saratoga, June 2, 1998, PETITION FOR CROSSWALK AT CAROL LANE AND KIRKBROOK DRIVE. YES, we would like to provide a safe route to school for the children of our neighborhood and therefoierequest the placement of a crosswalk and signs at the intersection of Carol Lane with Kirkbrook Drive. NAME ADDRESS 1!S11 7A LA r- s -ate __ralax_1(48#`4441/ (2zal7ardiarzig 015 S 7' fAJ 70 4'A(LoL LN _LOs..! r n_ tr n I B 0 .9_- c..er_ aL_Lio n_e__ 12J°4-3 C b T-- -Pe rem 1x11 Caall 1.21.3.3 6 e WW' 112 SIGNATURE 2_92-21 /-tit a a C&f -00-Z imom., o -.cr _one- PETITION FOR CROSSWALK AT CAROL LANE AND KIRKBROOK DRIVE. YES, we would like to provide a safe route to school for the children of our neighborhood and thereforerequest the placement of a crosswalk and signs at the intersection of Carol Lane with Kirkbrook Drive. N ADDRESS e JL vOl e D L L f en_- -1 Zf 3-gtzkAr nk _.r.. gta44n slime Po,- 2 u 2 Cqr l -c 14icdagFi Pe 10 t.fcruti t '?o S C4a..c 01.Ei_14 4hrecf• lit L�� 'LE: „____l1�IL V s„�• -1_lll Y" '646'1 t_ 4 .`7 S C(: C L L• T Tarr-.• r— r wr«. w.- ..rww }www.......T.Vr „�rwrw+..ww r Twww T rT, r7w11nTwwrrrT� Tr rw•.rw•r ww U PETITION FOR CROSSWALK AT CAROL LANE AND KIRKEROOK DRIVE. YES, we would like to provide a safe route to school for the children of our neighborhood and therefoLrequest the.placement of a crosswalk and signs at the intersection of Carol Lane with Kirkbrook Drive. Earehoh grtc,civlai I2-100 jra wia. Lif Xb' 8rts �?47� 1 PETITION FOR CROSSWALK AT CAROL LANE DRIVE_ ANE AND YES, we would like to provide a safe route to school for the children of our neighborhood and thereforrequest the placement of a crosswalk and signs at the intersection of Carol Kirkbrook Drive. Lane with 41 _174 �.f� ✓ricer /L SArAtu ql/ L ,eoV.t� Gp v ;1;174: _`'ylrl_ 7 A-• 1i !/7 r- -1.1rtlU�� e 333 �f�, �a /�rl �rL �ci� Y L S `,te tVek County of Santa Clara Office of the Sheriff 55 West Younger Avenue San Jose, California 95110 -1721 (408) 299 -2101 Charles P. Gillingham Sheriff AT rAcHuc r S M E M O R A N D U M TO: Lt. Colla FROM: Deputy K. Tarabetz #15881C`d SUBJECT: Traffic Survey for Kirkbrook Carol DATE: 10/6/98 As you requested we conducted a traffic survey in the area of Kirkbrook and Carol. Dep Stephens monitored August 4th through the 7th, prior to the opening of school. He chose the early morning hours between 0740 and 0810 hours. No citations were issued during this time frame and the vehicle count was low. DATE: 4 5 6 7 MPH: 20 -25 3 4 1 5 26 -30 13 15 7 11 31 -35 5 4 8 6 36 -40 1 0 0 1 41 -45 0 0 0 0 22 23 16 23 Dep. Stephens then conducted the same survey during the same time frame once school was in session. The dates were September 8 through the 11 between the hours of 0740 and 0810 hours. One citation was issued. The survey found that the traffic was doubled during this time frame with little increase in the higher speeds. DATE: 8 9 10 11 MPH: 20 -25 23 20 16 19 26 -30 19 22 25 23 31 -35 0 0 1 1 36 -40 0 0 1 1 41 -45 1 0 0 0 44 42 43 44 I conducted random checks of the area over several days. I issued 7 citations on September 3rd. The increase of traffic in the afternoon seems to support the need for a marked cross walk, but in addition, there should be speed limit signs posted, as well as, school zone signs. There was bicycle and pedestrian traffic from the school which increases the risk to children from speeding motorists. There is a concern from one neighbor that a stop sign and cross walk would limit his ability to park in front of his residence. Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh, James T. Beall, Jr., S. Joseph Simitian County Executive: Richard Wittenberg TIME: 1540- 1430- 1700- 1530- 1640 1530 1730 1640 DATE: 8/28 9/3 9/3 9/9 MPH: 20 -25 11 8 6 3 26 -30 30 56 23 24 31 -35 31 55 29 25 36 -40 5 8 5 4 41 -45 0 2 0 0 22 23 16 23 *Note these numbers do not reflect the vehicles that passed while I was issuing a citation. RECOMMENDATION: The afternoon traffic is much heavier than the morning hour traffic. The traffic conditions reflect vehicles that pass on their way to the school then return via the same route. The pedestrian and bicycle traffic coupled with the average speeds by vehicles indicate a need for an increase in signage for the area and the addition of a yellow crosswalk at minimum. A stop sign would assist with slowing the speeds of the vehicles using Kirkbrook. 9)7 Del.orme. Stied Atlas USA JI Carol Lane Kirkbrook Drive LIFRInA S./ IVY I N Q hKF-E7vNZ YINU.TFS %Vt /GA 1) The PSC approved the concept of the Pride's Crossing Study but felt it was out of sequence with the Circulation Element update; 2) Once the update begins, the "tool kit" would be developed; 3) Data gathering would then commence for Pride's Crossing so that that area would be the prototype under the new criteria. The vote was unanimously approved, with no abstentions. TTAGttI4 T -6 VI. New Business A. Redwood School Traffic Management Saratoga resident, Scott Wheelright indicated that a dangerous situation existed and that a preliminary plan for traffic management had been created to address the primary issue of Fruitvale traffic and the secondary issue of pick up on Allendale. Mr. Wheelright also remarked that enrollments in Saratoga schools would likely increase by 50% in the coming years, highlighting the need for action now. He then introduced Architect Gene Elie to present the proposal. Mr. Elie gave his presentation, suggesting a U -turn at the traffic light and perhaps asking the City to allow turn around traffic at the parking lot between the Community Center and the Corporation Yard facility (this latter issue was also raised by Mr. Lemmon). He also indicated the proposal would accommodate vans for drop off and pick up, but not buses. Chair Hexamer suggested the creation of a task force with all stakeholders involved to explore options for school drop off and pick up. He also remarked about the possibility of school busing in the future. Mr. Hexamer also said that a progress report would be needed from school parents and area residents. Ms. Ballingall stated that the school district needed to recognize there is a problem and be supportive of working out solutions. She also stated that the key for the future would be an adequate busing design. VII. Old Business A. Carol Lane and Kirkbrook Drive Crosswalk for Blue Hills School Students Mr. and Mrs. Kiehl, residents on Kirkbrook Drive, stated the problem that existed was excessive speed and that the crosswalk would not solve that problem. The proposed crosswalk would take up their parking space and devalue their property. The Kiehls further stated that there were no speed limit signs on Kirkbrook and suggested there should be, including 15 mph signs `when children are present." Other Kirkbrook drive residents (Gary Stevens and Don Gross) remarked that speed limit signs without traffic enforcement would not be effective. They added further that as Kirkbrook was a well traveled street, in their view a stop sign would be the only solution. Commissioner Edel suggested a stop sign at the intersection, but the Kiehls opposed that measure. He stated that a stop sign was the only way to ensure that motorists would stop 2 at the intersection. Commissioner Ballingall added that the important thing was to let children have a place to cross the street. Reducing traffic speed was also important. The commissioners agreed that a stop sign would not be optimal, as it would increase traffic noise and add pollutants to the environment because of additional emissions. The Commission noted again that the most important issue was to increase the safety of school children crossing the street. A vote was taken by the Commission that recommended a crosswalk at minimum size be installed together with appropriate signage (speed limit and school) and additional law enforcement. The motion passed with Mr. Biester abstaining and all others in favor. In response to the Kiehl's assertion that the decision was hastily made, the Commission pointed out that there were two public hearings on the matter. The Commission further stated that several options had been presented and in their view the least intrusive option was chosen. Further, the decision to install the crosswalk was neither arbitrary nor capricious. VII. Old Business C. Construction Traffic Calming on Williams Avenue Chair Hexamer gave the group an overview of the current situation, namely that a request had been made by area residents to install temporary speed humps on Williams during Blackwell's construction phase. He added that the narrow width of Williams acts as a natural speed calming device and that he felt there was not a speeding problem. Resident George Elliott disagreed saying that there is a speeding problem and it would only worsen when actual construction began. When told that the results of the radar trailer indicated the average speed on Williams was 19 mph, Mr. Elliott maintained that the trailer was put in the wrong place. He further stated that all they were asking for was a temporary fix and that the City would have the option of removing the temporary humps if they posed a problem. Chair Hexamer indicated his concern that the speed humps would be in place for up to three years and that was too long. Further it was not known how much traffic would be generated by the construction. He also was concerned that approving the speed humps would set a precedent and the group was reluctant to do that. Chair Hexamer put forth a seven point proposal that included: 1) temporary reduction of the speed limit to 20 mph on Williams, Walnut and Alta Vista; 2) that Blackwell Properties issue a strongly worded statement to its subs that speeding will not be tolerated; 3) that Blackwell's phone number be available to all area residents; 4) the Sheriff's Office will immediately follow up if license numbers of speeders are given to them; 5) there will be periodic heavy traffic enforcement in the area; 6) "Do Not Block" signs will be erected by Caltrans at the intersections of 3 To: Mayor Don Wolfe 13777 Fruitvale Ave. Saratoga, Ca. 95070 From: Robert and Ann Kiehl 12168 Kirkbrook Dr. Saratoga, Ca. 95070 Cc: Larry Perlin Subject: Marked crosswalk at Carol Lane and Kirkbrook Dr. Dear Mayor Wolfe, At the Safety Council meeting on October 8, 1998 the council decided to install the subject crosswalk in disagreement with all six of the Kirkbrook Dr. residents present at the meeting. The request for the crosswalk came from one Blue Hills school parent, who contacted the principal, Randy Karel. Ms. Karel was given the impression that many parents requested it Wrong. (Attachment )A) Ms. Karel did not attend the meeting because she felt it was a neighborhood dispute, implying she was not going to be involved. The only data presented at the meeting was a traffic survey prepared by the Santa Clara County Sheriff. The survey revealed that most all people traveling on Kirkbrook exceed the 25 -mile per hour speed limit There was no data on how many children actually crossed the street. Everyone at the meeting agreed that the traffic speed on Kirkbrook is excessive and should be reduced, children present or not The council rejected a stop sign because they say it creates noise and air pollution and most drivers do not come to a complete stop anyway. The council also rejected speed limit signs since most drivers exceed the posted limit. The council seems to think that a marked crosswalk is a speed reducer. What will make the drivers that ignore the stop signs and speed limits, stop at a marked crosswalk? Logic like this makes no sense. It was obvious that the council had no intention of selecting a solution that was agreeable to all residents. They just wanted to close the matter. Since the crosswalk is in front of my house, I am the most concerned Before the proposed crosswalk is installed, I would like the following: 1. Data that supports the fact that a pedestrian is safer in a marked crosswalk and that a marked crosswalk will cause a speed reduction on Kirkbrook Dr. 2. The ability for me to retain all the parking in front of my house. 3. A statement from the city that the marked crosswalk will not effect the value of my home. Therefore, if the city does install the marked crosswalk and we lose available parking in front of the house, we expect compensation from the city for this loss. (I'm sure there is a legal tern for this, if necessary, I will retain a lawyer.) Please consider this letter as an appeal, which we were told, we could do at the meeting. Further, until this matter is settled no marked crosswalk should be installed. Thank you for your attention in this matter. Sincerely, Ann and Robert Kiehl 644._ X,601,' ATTAc>{ ME' tst 7 October 10, 1998 November 2, 1998 Robert and Ann Kiehl 12168 Kirkbrook Drive Saratoga, CA 95070 Dear Robert and Ann: ArT1'AGt+MErCr eAs- 13777 FRUITCALE AVENUE SARATOGA, CALIFORNIA 95070 (40S) S08_1:'0u ►l N('IL \MEU13EIZS: This letter is in response to your October 10 letter to Mayor Wolfe and City Manager Perlin regarding the proposed crosswalk at Carol Lane and Kirkbrook Drive. In your letter you requested the following: 1. Data that supports the fact that a pedestrian is safer in a marked crosswalk and that a marked crosswalk will cause a speed reduction on Kirkbrook Drive. 2. The ability for you to retain all the parking in front of your house. 3. A statement from the City that the marked crosswalk will not affect the value of your home. In response to your first request relative to pedestrian safety and speed reduction, you must understand that crosswalks are not speed control devices. Rather, when properly located and marked, crosswalks alert motorists that pedestrians cross the street at these marked locations. This is especially true for school crosswalks, and the applicable traffic warrants are based on this premise. When the City Traffic Engineer investigated this issue, these warrants were used to determine that the proposed location was the best location at which to install the marked crosswalk. The Santa Clara County Sheriff's report recommended, at a minimum, the installation of the crosswalk as well. Your second request, that you should be able to retain all parking in front of your house, is an understandable concern, but is something which cannot be guaranteed should the crosswalk be installed. Inevitably, such an installation might indeed interfere with the ability to park directly in front of your home. In these circumstances, the City must balance the individual desires of property owners with the broader public safety needs of the Community. Thirdly, the City is in no position to render an opinion about how the value of your home might be affected by the installation of this crosswalk. Instead you may wish to consult an independent appraiser about this. Please remember that the initial request for a crosswalk was made because of a potentially dangerous situation which exists for school children walking to and from Blue Hills Elementary school. I suppose the elimination of this danger could increase the value of your property. Lastly, you asked that the City consider your letter to be an appeal to the City Council of the decision made by the Public Safety Commission on October 8 While you are entitled to appeal the Commission's decision to the City Council, such appeals must conform to the procedures contained in Municipal Code Section 2- 05.030 (attached): All appellants must fill out an Appeal Application (attached). All appellants must pay the applicable fee (see attached excerpt from the City's Fee Schedule), in this instance (an appeal to the City Council without a public hearing), the fee would be $100.00. Per the Municipal Code section referenced above, you have 15 days from receipt of this letter to file your appeal form and fee if you still wish to file an appeal of the decision. Once received by the City Clerk, your appeal will be scheduled for the next available City Council agenda for their review. If you have any questions or need clarification of any information provided, please do not hesitate to contact me at (408) 868 -1221. Sincerely, l Pete Gonda Administrative Analyst Office of the City Manager cc: Larry I. Perlin, City Manager Erman Dorsey, Assistant Engineer Public Safety Commission October 14, 1998, Respectfully yours, Erwin De Bruycker and Trees Martens. 20304 Carol Lane Saratoga, CA 95070 343 -0128 Blue Hills School parents. Trees Martens 20304 Carol Lane Saratoga, CA 95070 343 -0128 Dear Mr. Haxamer and members of the Public Safety Commission of the City of Saratoga As parents of two young children walking to Blue Hills Elementary School from Carol Lane we would like to thank you for your vote to recommend placing a crosswalk, schoolsigns, and speed limit signs at Carol Lane and Kirkbrook Drive. We believe this will have a great impact on the safety of our children and we are looking forward to the implementation of your recommendations. Mr. Peter Gonda Public Safety Commission 13777 Fruitvale Ave. Saratoga, CA 95070 Dear Mr. Gonda, Mrs. Lisa Tam 20311 Carol Ln. Saratoga, CA 95070 October 26, 1998 I would like to thank you and the Commission for the decision to place a crosswalk. and school and speed limit signs at the intersection of Kirkbrook Drive and Carol Lane. I am so pleased that the Commission responded to the dozens of concerned neighbors who signed the petition in support of this proposal. For the past five years I have walked my two daughters to and from Blue Hills, and have experienced first hand the dangers of crossing Kirkbrook Drive at those peak traffic times. Most drivers will not stop to allow children to cross. When children cross at times when no cars are visible, cars turn the corner onto Kirkbrook Drive quickly and approach before children have completed crossing. Drivers often seem so preoccupied, many behave as if they don't even "see" that there are children crossing, and the children must hurry across to avoid the oncoming cars. This is a very frightening experience for young children. Additionally, crossing Kirkbrook Drive on the way home is sometimes difficult because of the visual obstacles posed by the large vehicles parked in the spot where the crosswalk is proposed to be. I strongly feel that the visual cues of street signs and bright white crosswalk lines will alert drivers of the need to be more watchful. It also gives children the "right -of -way" once they have safely entered the crosswalk. My youngest daughter only has one more year at Blue Hills School. However, during my five years in Saratoga, I have been president of the School Site Council, a Saratoga AYSO soccer coach, and a volunteer teacher. I care deeply about the safety and welfare of all of the children of this community, and by your recommendation, I am encouraged that you also do. Thank you for putting our children's safety first. Sincerely, p 71;4, Lisa Tam October 27, 1998 Mr. Donald Wolfe Mayor City of Saratoga City Hall 13777 Fruitvale Avenue Saratoga, Ca. 95070 Ref: Proposed Croswalk at Carol Lane Kirkbrook Drive Dear Mayor Wolfe: Yours very truly, �`7 Charles Luchi Krahling Charles E. Luchi Krahling 12146 Kirkbrook Drive, Saratoga, CA 95070 Home: (408) 257 -7870, Office: (650) 404 -7208 Fax: (650) 404 -7400, E-mail: cek@microfocus.com Our home is situated at the base of Carol Lane on Kirkbrook Drive. We attended the first meeting on this subject and personally spoke of our strong belief that a crosswalk was: Not a solution to the problem of excessive speed on Kirkbrook Drive. Potentially more dangerous than no crosswalk since children could have a false sense of security in a crosswalk (the council refused to consider lowering the speed limit on Kirkbrook Drive, placing stop signs on both sides of Carol Lane, and other non- crosswalk measures). The result of essentially a single parent's proper reaction concerning the safety of her children but overreaction in willing to consider only the crosswalk as a solution. Unfortunately we were unable to attend the second meeting since we were out of town. As a result, we are writing this letter to kindly ask you to consider that a crosswalk will never be a solution to excessive speed. Speed buinps, stop signs and a more thorough policing of the existing speed limit are solutions to this very real problem. Several years ago my wife was quoted in a San Jose Mercury News article by Gary Richards. She said that the State's decision not to erect a barrier on Highway 85 separating on- coming lanes would cost lives. Unfortunately her prediction proved all too true with the very sad irony of a friend and her unborn twins among the victims. We certainly pray that the City of Saratoga will demonstrate more wisdom than the State of California Highway Department and properly address the problem of excessive speed on Kirkbrook Drive. Mr.Larry I. Perlin City Manager, Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mr. Perlin cc: Saratoga Public Safety Commission Sincerely, Ernest A. Brookfield 12226 Kirkbrook Drive Saratoga, CA 95070 D. 21 May 1998 Ernest A. Brookfield I am writing you on a matter which concerns me on an action that was taken by the city without public notice or notification. On 19 May a work team from Saratroga was starting to drill a hole on the sidewalk in front of my home. When my wife asked what were they doing she was told that they were going to install a sign to identify that a cross walk was ahead. She told the crew that we had no knowledge of this and asked them to stop. The crew lead called his supervisor and found out the "cross walk project" was put on hold and they stopped. Upon future investigation I determine that a resident living on Carol Lane had requested a cross walk at the intersection of Carol Lane and Kirkbrook Drive. Her request was her concern for the safety of her three children crossing from Carol Lane to the sidewalk on Kirkbrook Drive on their way to Blue Hills School. I have been a resident of Saratroga for over 25 years and my child and many of her friends have crossed from and to Carol Lane and Kirlm►ont Drive without the benefit of a cross walk at any of these intersections. The action by the city to expend limited funds for a cross walk based on one request was a surprise to me. The sidewalk on Kirkbrook Drive is for the safety of children walking to school. There are no sidewalks on any other street in our area, including Carol Lane which would require her children walking in the street to get to Kirkbrook Drive. School cross walks are at DeSanka and Kirkdale the end of Kirkbrook If this parent is concerned for the safety of her children then she should walk with them down her street to the sidewalk on Kirkbrook Drive as other parents have done for years in our area. The traffic on Kirkbrook Drive has increased due to the many additional children attending Blue Hills school. Many of these children are from the Seven Springs development and their parents drive them to and from school. I suggest that rather than place a cross walk on Kirkbrook Drive, that a speed limit sign be placed at the start and end of Kirkbrook Drive which reflects that the speed limit is 25 miles per hour, and 15 miles per hour when children are present, similar to other school areas. Also, request the Sheriff's office to patrol the street in the AM and PM hours to enforce the speed limit These suggestions would achieve the same or better results for our children's safety (and adults) in our area and would be less costly than to establish a new cross walk. Your consideration of this request is appreciated by me and other neighbors in the area. anted on recycled paper. June 17, 1998 Dear Residents at Carol Lane and Kirkbrook Dr.: Ac E{ /+.k.,4..0 l() OR YF 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 At the June 11 Public Safety Commission meeting, the Commission recommended City staffto review alternative traffic solutions to the proposed crosswalk (but not excluding the possibility of one during the review) at Carol Lane and Kirkbrook Dr. The plan for alternative traffic solutions at the above site includes 1) placing the radar trailer in June and again in September for data comparison for traffic volume and speed, 2) placement of Sheriff's patrol and survey request in June and again in September for data comparison, and 3) form a study group which consists of Public Safety Commissioners and the City's Senior Engineering Technician to review site and give recommendations. The Commission has requested that this item be reviewed at the September 10 Public Safety Commission meeting and that residents be invited to further discuss the issue. Further, the Commission requested that recommendations from the September meeting be implemented immediately. If you have any questions, please call me at (408) 868 -1200. I hope to see you at the Public Safety Commission meeting in September. Sincerely, nnie Hwang Loft Administrative Analyst/Support to the Public Safety Commission cc: Larry I. Perlin, City Manager Captain Wilson, Sheriff's Department, Westside Station Erman Dorsey, City Senior Engineering Technician Public Safety Commission COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe Printed on recycled paper. August 14, 1998 Dear Residents: Je e Hwang Loft Administrative Analyst cc: Public Safety Commission COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 You attended the June 11, 1998 Public Safety Commission meeting regarding the crosswalk proposal at Carol Lane and Kirkbrook Dr. near Blue Hills School. The Commission recommended that we revisit this item after some research in September. The Commission will not be meeting in September. Instead there will be a meeting October 8. Your item will be scheduled for the October agenda. Please come to the same place on that date; your item will start sometime after 7:30 p.m. If you have any questions, please contact Peter Gonda at (408) 868 -1221. Sincerely, TIME: PLACE: TYPE: 1. Roll Call MINUTES SARATOGA CITY COUNCIL Tuesday, December 1, 1998 7:00 p.m. Adult Care Center, 19655 Allendale Avenue Adjourned Regular Meeting The meeting was called to order at 7:00 p.m. Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe were present. Also present were City Manager Perlin and Deputy City Attorney Kit Faubion. 2. Report of City Clerk on Posting of Agenda The City Clerk reported that, pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on November 25. The notice of adjournment from the November 18 Council meeting was properly posted on November 19. 3. Oral communications from the Public on Non Agendized Items None. 4. Approval of Minutes of November 18, 1998 MORAN /JACOBS MOVED APPROVAL OF THE MINUTES AS SUBMITTED. Passed 5-0. 5. Actions in Connection with 1998 Regular Municipal Election A. Report of City Clerk on Official Canvass of Ballots Voters The City Manager, acting as City Clerk, read the report of the Official Canvass Registrar of Voters, Dwight M. Beattie, certifying the results of the November 3, election as follows: Streit 5,562 Jackman 4,754 Baker 5,524 Moran 5,275 Mehaffey 6,741 B. Resolution Approving Official Canvass and Results Thereof gACI) from Registrar of of Ballots from the 1998, City Council BOGOSIAN /JACOBS MOVED TO ADOPT RESOLUTION 98-37 DECLARING THE RESULTS OF THE ELECTION OF MEMBERS TO THE CITY COUNCIL AT '1'HL ELECTION OF NOVEMBER 3,1998. Passed 5-0. C. Recognition of and Remarks from Outgoing Councilmembers 1) Councilmember Jacobs 2) Councilmember Moran 3) Mayor Wolfe Mayor Wolfe presented commemorative plaques to Councilmembers Jacobs and Moran. Councilmembers Jacobs, Moran and Mayor Wolfe expressed their appreciation to the staff and thanked the public for the opportunity to serve them. Councilmember Shaw then presented a commemorative plaque to Mayor Wolfe. D. Administration of Oath of Office by the City Clerk The City Manager, acting as the City Clerk, administered the oath of office to Evan Baker, John Mehaffey, and Nick Streit. 1. Remarks by Incoming Councilmember Baker 2. Remarks by Incoming Councilmember Mehaffey 3. Remarks by Incoming Councilmember Streit The three new Councilmembers thanked their supporters and expressed anticipation for their terms on the Council. City Council Minutes 2 December 1, 1998 The three new Councilmembers thanked their supporters and expressed anticipation for their terms on the Council. E. Reorganization of City Council Acting as City Clerk, the City Manager declared the offices of Mayor and Vice Mayor to be vacant. 2. Election of the Mayor BOGOSIAN NOMINATED COUNCILMEMBER SHAW. There were no further nominations. City Manager Perlin noted that Mayor Shaw is the 25 mayor of Saratoga. He then administered the oath of office to Mayor Shaw. 3. Election of the Vice Mayor MEHAFFEY NOMINATED COUNCILMEMBER BOGOSIAN. There were no further nominations. Mayor Shaw administered the oath of office to Vice Mayor Bogosian. Mayor Shaw thanked Recreation Director Pisani and Yvonne Lampshire for arranging the refreshments and decor. He also thanked KSAR for televising the meetings and noted that all December meetings would be held in the Adult Care Center. 5. Adjournment to Reception The meeting was adjourned at 7:30 p.m. Respectfully submitted, Grace E. Cory City Clerk TIME: Wednesday, December 2, 1998 6:00 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue TYPE: Regular Meeting MINUTES SARATOGA CITY COUNCIL 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS Special Meeting for the purpose of a Closed Session 6:00 in Administration Conference Room, 13777 Fruitvale Avenue Pursuant to Government Code Section 54956.9: Conference with Legal Counsel Existing Litigation Name of Case: San Francisco Baykeepers et al. vs. State Water Resources Control Bd., City of Saratoga et al. Pursuant to Government Code Section 54956.9c: Conference with Legal Counsel Possible initiation of litigation in one case Mayor's Report on Closed Session Mayor Shaw reported that no actions were taken by the Council in closed session. Pledge of Allegiance Led by Mr. Vic Monia. 1. ROLL CALL The meeting was called to order at 7:35 p.m. Council members present were: Baker, Bogosian, Mehaffey, Streit, and Mayor Shaw. 2. CEREMONIAL ITEMS A. Introduction of New Employees City Manager Larry Perlin introduced two new employees Ms. Joan Smith and Ms. Paevi Milanen. B. Proclamation for Sheriff Gillingham on his Retirement Mayor Shaw read the City's Proclamation commending Sheriff Gillingham for over 30 years of service. Sheriff Gillingham was not present at the meeting. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA City Manager Perlin reported that pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on November 25. i. Mr. Steve Messer, 14896 Morden Drive, Los Gatos, urged the Council to support the playing fields at Marshall Lane School as the West Valley is in severe need of recreational facilities for children. He said that the activities at the proposed fields would be set away from the neighborhood, and the age range of children using the fields would be between 7 and 9 years of age. He had been told that preliminary meetings regarding the fields have been held at Marshall Lane School and the surrounding neighbors spoke in opposition and expressed concerns about the inflow and outflow of traffic. ii. Ms. Jill Hunter, 20606 Lomita Avenue, Saratoga, encouraged the new Council to exercise political leadership in preserving Saratoga history. She referred to Saratoga School's designation as a historical building and ten Eucalyptus trees located behind the school which have been there since 35 years before the school was built. She asked the Council to preserve the history evident in Saratoga and in the historic building and trees. She distributed a Saratoga Star article from 1922 regarding historical preservation to Council members. iii. Mr. Francis Dickerson, 155 Old Adobe Road, Los Gatos, noted he is a volunteer coach with the Quito Little League composed of players from Saratoga, Los Gatos, and adjacent San Jose communities. The league has 285 players of which approximately 150 players would be using the proposed Marshall Lane fields. He asked the Council to look at the whole of the community, consider that the children are City Council Minutes 2 December 2, 1998 currently using fields with gopher holes which could be hazardous, and approve the proposed use. B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. 5. CONSENT CALENDAR A. Previously- Discussed Items None B. New Items 1) Planning Commission Actions, 11/24 Note and file. 2) Memo Authorizing Publicity for Upcoming Hearings No new hearing scheduled for December 16. 3) City Financial Reports June a) Treasurer's Report Receive and file. b) Investment Report Receive and file. c) Financial Report Receive and file. 4) Quarterly Quarry Creek Trust Report 5) Approval of Check Register 6) Resolution 98 -38 Appointing Corporate Small Claims Representatives 7) Award of Construction Contract to Automatic Door Systems, Inc. in the amount of $12,140 for Replacement of Doors at Community Center Councilmember Bogosian removed Item 5 -B -7 from the Consent Calendar. BOGOSIAN/MEHAFFEY MOVED TO APPROVE ITEMS 5 -B -1 THROUGH 5 -B -6. PASSED 5 -0. Referring to Item 5 -B -7, Councilmember Bogosian asked whether the funds were to upgrade the City's buildings in compliance with the American Disabilities Act. Mr. Perlin responded that the upgrade would make the building more compliant, and the funds would remove non compliant doors. Responding to a question from Councilmember Bogosian, Mr. Perlin said that the funds for the improvement were from the Community Development Block Grant Program Following discussion, BOGOSIANBAKER MOVED TO APPROVE ITEM 5 -B -7. PASSED 5 -0. C. CLAIMS AGAINST THE CITY None. Mayor Shaw moved the agenda to Item 4A. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications Mayor Shaw expressed appreciation for the comments made earlier regarding the Marshall Lane School fields and other schools that have been previously mentioned. However, he stated that the process was far from complete and further hearings would be held, giving others an opportunity to address the Council. In response to a question from Councilmember Bogosian about the trees at Saratoga Elementary School, Mr. Perlin indicated he would be setting a meeting this week for a tour of the school with the Superintendent of the school district. City Council Minutes 3 December 2, 1998 6. PUBLIC HEARINGS 8:00 p.m. A. Resolution ordering Abatement in connection with Hazardous Vegetation Management Program Mr. Perlin presented the details of the staff report, noting this was a fire prevention measure administered by the County Fire Marshall and explained the weed abatement process. Mr. James Toth, representing the County Fire Marshall's Hazardous Vegetation Abatement Program, addressed the Council and responded to questions from Council members. Mr. Perlin commented that the properties listed in the staff report included properties in both the Saratoga Fire District and County Fire District, and both fire districts have an inspection program where they go out and do a visible survey of properties, noting those which are potentially hazardous. Mr. Toth added that the list was also developed from complaints generated within the community. Councilmember Streit noted that many of the streets have multiple properties and asked whether they were common area maintenance or common area grounds. Mr. Toth replied that some properties were common areas, and it was legally necessary to send letters to each property owner of a common area. Councilmember Baker asked whether an additional fee would be charged to the property owner if the owner chose to have the weeds abated by the Fire Marshall's contractor. Mr. Perlin responded that the County charges a nominal administrative fee. Mr. Toth clarified that every person gets a notice with a price list for various types of work that may be performed. Councilmember Baker expressed that from the extensive list it appeared that many property owners wanted to abrogate their responsibility back to government to take care of their problems. He said it may be cheaper for the property owners to have government bring in the contractor to abate than the property owners taking care of their own responsibility, and this was of concern to him. Mr. Perlin noted that, based on experience from previous years, when the list is reviewed for properties which have actually been abated, the list dwindles to half a page of properties which have not actually complied with the request. Mr. Toth noted that usually the County has to abate only 10 -15 percent of properties on the list. BOGOSIAN/MEHAFFEY MOVED TO OPEN THE PUBLIC HEARING AT 8:08 P.M. PASSED 5 -0. Ms. Kristen Hensman, 12970 Pierce Road, Saratoga, addressed the Council, noting she and her partner own a 3/4 -acre property which has over 45 fruit trees. They grow a significant amount of fruits, berries, and vegetables organically and have a number of surface drip irrigation lines on the property. She requested that her property be removed from the list and also asked for written communication from the Hazardous Vegetation inspectors at the Fire Marshall's office. Ms. Hensman explained that when she received the letter declaring that the property was a potential fire hazard, she set out to determine what the problem was, how to solve it, and remove the property from the list. She contacted the Fire Marshall's Office and many of her questions were answered; however, she requested that an inspector meet with her for further discussion so that she would know what constitutes a problem and was told that with over 4,000 properties within the County involved in the program, no resources were available to meet with her. She described her concerns associated with the process and indicated that the only notice that the property owner receives is the initial notice. Ms. Hensman requested that if her property must remain in the program that the Council require that the inspector provide her with a written notice before authorizing a work order on her property and specifically cite what items fail the fire safety standard and give her 14 days to do the work. Mr. Toth stated he had a lengthy discussion with Ms. Hensman this afternoon where he reviewed what needed to be done and thought he had answered all her questions. Responding to a question from Councilmember Bogosian, Mr. Toth said that the inspectors are trained to identify different plant species, and the contractor is also educated in that area. City Council Minutes 4 December 2, 1998 In response to questions from Councilmember Mehaffey, Mr. Toth stated that properties get placed on the list through inspections or a complaint from a neighbor, and are based on the type and size of plants. Mr. Toth noted that due to lack of resources it would not be possible to notice a property owner when the contractor would be out to do the work. Councilmember Mehaffey expressed concern that it appears the chemical spraying may be done whether or not it would be in order. Mr. Toth stated that property owners get a return reply form, and they have an option of either telling the County they are going to maintain their parcel or that they want the County to do the work. Responding to a question from Councilmember Baker, Mr. Toth said that 90 percent of property owners comply on the initial notice. BOGOSIAN /STREIT MOVED TO CLOSE THE PUBLIC HEARING AT 8:25 P.M. PASSED 5 -0. Councilmember Baker stated that it appeared that a gray zone existed where a small percentage of parcel owners could not come to consensus or understanding with the Fire Marshall in identifying problems. He suggested that although inspectors could not meet with all 4,000 parcel owners, perhaps a rule of exception could be made for those few parcels where there is division between the property owner and the inspector and try to resolve those issues before they become citywide issues. He requested that the Fire Chief let the Council know if the few incidents could be handled as suggested. However, Councilmember Baker also expressed concern with the number of property owners who do not abate weed and fire hazards on their properties and leave it to the City or County to do the work for them. Mr. Toth said he would take the information back to the Fire Chief for discussion. BAKER/BOGOSIAN MOVED TO ADOPT RESOLUTION 98 -39. PASSED 5 -0. 7. OLD BUSINESS None. 8. NEW BUSINESS None. 9. ROUTINE MATTERS None. 10. CITY COUNCIL ITEMS A. Agenda items for next adjourned regular meeting Joint Meeting with Saratoga Area Senior Coordinating Council Master Meetings Calendar for 1999 Committee Assignments for Councilmembers Mr. Perlin briefly discussed the joint meeting with the SASCC Board, and indicated he would provide a draft master meeting calendar for 1999 and committee assignments for Council members. Councilmember Bogosian requested that committee assignments indicate stipend amounts where applicable. Councilmember Baker asked whether the City Code provided a resolution or ordinance for a Council member to place an item on the agenda. Mr. Perlin responded by explaining the Council's current practice. Councilmember Bogosian requested that the issue of formalizing a written policy for placing items on the Council agenda be considered at the next Council meeting. (Councilmember Baker revisited this item later in the meeting.) B. Request by Councilmember Bogosian to agendize discussion and possible action relating to City Attorney Services Councilmember Bogosian requested input from Council members regarding soliciting invitations from law firms for City Attorney contract services. He said it would be to the City's benefit to test the market City Council Minutes 5 December 2, 1998 as to what might be available. He reported he had reviewed the current City Attorney contract for costs. New Councilmembers Baker, Mehaffey, and Streit indicated they had not received the same inforniation as Councilmember Bogosian. Councilmember Bogosian noted he had specifically requested that the same information be sent to all Council members for tonight's discussion. Responding to a question from Councilmember Mehaffey, Mr. Perlin said that the current law firm has been on contract since 1991. Councilmember Streit requested an executive summary of all cases handled by the current law firm and stated that the Council would like to review the City Attomey's performance evaluations. Mr. Perlin stated he would get the information to the entire Council by Friday, December 4, and, noting he was uncertain that the City Attorney's performance evaluations were readily available, he would make every effort to provide the Council with the requested information as soon as possible. Councilmember Bogosian proposed that the City Manager prepare a Request for Proposal (RFP) and bring forth the protocol for soliciting City Attorney services. Former Council member Vic Monia addressed the Council and suggested that it might be helpful to look back at the procedures utilized when the current City Attorney was chosen. Mr. Perlin suggested asking for a Request for Qualifications (RFQ), instead of an RFP, for individuals who might be interested in providing this type of service. BOGOSIAN/BAKER MOVED TO DIRECT THE CITY MANAGER TO PREPARE A REQUEST FOR QUALIFICATIONS FOR CITY ATTORNEY SERVICES AND PROCESS FOR SOLICITING SUCH SERVICES. PASSED 5 -0. Mr. Perlin indicated he would have the RFQ and procedure available to the Council by December 16. C. Other i. Councilmember Baker directed the City Manager to bring to the Council a formal policy which provides that any member of the City Council can place an item on the agenda, that it require only a single member of the City Council to place an item on the agenda, and that the policy be evaluated after one year. ii. Councilmember Bogosian noted a letter he received from the U.S. Census Oversight Committee and asked whether a staff person should be involved in the process. Mr. Perlin responded that he had not seen the letter, and Councilmember Bogosian said he would pass the letter to him. iii. Councilmember Bogosian conveyed that he received a letter from Todd Walsh regarding a traffic light between Blauer and the end of Argonaut Shopping Center, and asked whether the City had proposed the additional light. Mr. Perlin responded that there was no intention on the part of the shopping center owner, the City, nor Caltrans to put in additional stop lights. 11. CITY MANAGER'S REPORT None. 12. ADJOURNMENT The meeting was adjourned at 8:55 p.m. to the next meeting at 7:00 p.m. on Tuesday, December 8, at Adult Care Center, 19655 Allendale Avenue, Saratoga. Respectfully submitted, Lynda Ramirez Jones Minutes Clerk DEC -09 -98 11:38 From:DEL000HI HAWN COMPANY 1871 THE ALAMEDA, SUITE 400, SAN JOSE, CALIF 95126 To: Larry Perlin From: NICK STREIT Fa=c 408 868 -1280 Pages: 1 Phone: 408- 868 -1200 Date: 12/09/98 Rs: Agenda Items CC: 4089831080 T -130 P.01 /01 Job -708 0 8 Urgent 0 For Review 0 Please Comment X Please Reply 0 Please Recycle Comments: Larry Would please put the following items on the 12/16/98 council agenda for discussion: Master Calender -I would like the Council to consider changing the council Retreat from 03/13/99 to either 04/17/99 or 04/24/99. Due to my work schedule I would not be able to attend any council Retreat between the dates of 02/01 /99 thru 04/15/99 Council Meeting starting time of 7:30pm -I would like the council to consider changing the starting times of our Regular city council Meetings from 7 :30pm to 7:0opm wlm the public hearings starting at 7:15 or 7:30pm. I have three reason for this, 1) with the current council deciding to have fewer meetings during the year and more items on each agenda, I believe we need the additional time.. 2) with more and more young families moving into the city and getting involved in items like the Park Task force, I believe we would have better attendance at our meetings If parents could attend a meeting and still get in home in time to put their kids to bed. 3) it would also eliminate some confusion on start times as our adjoumed meetings start at 7:OOpm, yet regular meetings start at 7:30pm. As for the public hearings start times, I have noticed in the past few months the City council has had to wait till 8 :oopm to open the Public Hearings. If we started the Public Hearings at 7:15pm, I believe we would eliminate this problem. Larry, please call me if have any thoughts on either of these item Thanks, Nick it i CITY COUNCIL MEETING CALENDAR FOR 1999 APPROVED: December 8, 1998 1/6 Regular Meeting 1/12 Adjourned Meeting Cancel 1/20 Regular Meeting 1/26 Adjourned Meeting Quarterly Program Review, Finance Comm., Playfield Study Session 2/3 Regular Meeting 2/9 Adjourned Meeting Sheriff, Public Safety Comm., Saratoga Fire District, Los Gatos Saratoga UHSD 2/17 Regular Meeting 2/23 Adjourned Meeting Cancel 3/3 Regular Meeting 3/9 Adjourned Meeting -Parks and Rec. Comm 3/13 Council Retreat 3/17 Regular Meeting 3/23 Adjourned Meeting- Saratoga Union School Dist.? /Planning g Comm. /Heritage Comm. /City Mgr. Evaluation 4/7 Regular Meeting 4/13 Adjourned Meeting- Cancel 4/21 Regular Meeting 4/27 Adjourned Meeting Quarterly Budget, Program and Project Review (All Commission Chair meeting) 5/5 Regular Meeting 5/11 Adjourned Meeting -Youth Comm. /Friends of WHH, Hakone, Chamber, SBDC 5/19 Regular Meeting 5/25 Adjourned Meeting- Cancel 6/2 Regular Meeting 6/8 Adjourned Meeting Youth Comm. Interviews /Library Commission /SASCC 6/16 Regular Meeting 6/22 Adjourned Meeting- Cancel 7/7 Regular Meeting g 7/13 Adjourned Meeting Cancel 7/21 Regular Meeting 7/27 Adjourned Meeting Quarterly Budget, Program and Project Review /City Attorney Evaluation, Finance Comm. 8/4 Regular Meeting 8/10 Adjourned Meeting Sheriff, Public Safety Comm. 8/18 No Meeting Summer Recess 8/24 No Meeting Summer Recess 9/1 Regular Meeting 9/7 Adjourned Meeting Planning Comm., Parks Rec. Comm. 9/15 Regular Meeting 9/21 Adjourned Meeting Cancel 10/6 Regular Meeting 10/12 Adjourned Meeting- Cancel 10/20 Regular Meeting 10/26 Adjourned Meeting Quarterly Budget, Program and Project Review (All Commission Chair meeting) 11/3 Regular Meeting 11/9 Adjourned Meeting- Cancel 11/17 Regular Meeting 11/23 No Meeting Thanksgiving Week 12/1 Regular Meeting 12/7 Adjourned Meeting Cancel 12/15 Regular Meeting 12/21 No Meeting- Christmas Week Note: Not all joint meetings have yet been definitely confirmed by groups with whom meetings are being held.