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HomeMy WebLinkAbout05-06-1998 city Council packetPublic hearings will start promptly at 8:00, when the Council will mo from whatever item it is considering at that time to public hearing Note: Devices to assist the hearing impaired are now available in the lobby. 6:30 Anderson 6:40 Fine 6:50 Wyman 7:00 Peepari Closed Session 7:15 p.m. Regular Meeting 7:30 p.m. Mayor's Report on Closed Session. I '.30 7:30 Pledge of Allegiance ROLL CALL AP AGENDA SARATOGA CITY COUNCIL TIME: Wednesday, May 6, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Special Meeting 6:30 p.m. Administration Conference Room Heritage Commission Interviews Possible initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9(c) in one case. -r-41-6 p 2 CEREMONIAL ITEMS A. Resolution commending An ie Fredrick jor service on Public Safety Commission r� B. Proclamation on Hire -A- Veteran Week 'LLa C. Proclamation on the Origin and Significance of the Name of the City of Saratoga 9A/ a" o) 1 LFS3. City Council Agenda REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 1. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS 1) Presentation by Keith Relph, General Manager of TCI Cablevision, on upcoming changes to CATV in Saratoga rip B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. 13;10 5. CONSENT CALENDAR These items will be acted upon in one motion for each section unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. However, items in Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which the hearing was closed. Those items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. A. Previously Discussed Items 1) Resolution denying Weiser Appeal of Persson Project to be delivered next week S/2 B. New Items 2 May 6, 1998 7 1 w-/J /t,e4 1 62 1) Planning Commission Actions, 4/22 Note and file. 2) Memo Authorizing Publicity for Upcoming Hearings No hearings scheduled for May 20. 3) Approval of Check Register g8. City Council Agenda 3 May 6, 1998 4) Resolution calling Public Hearing in connection with Underground Utility District No. 8 along Saratoga Avenue between Fruitvale Avenue and Baroni Court 5) Final Acceptance and Notice of Completion for Saratoga Sunnyvale Rd. Median Landscaping Project (Capital Project No. 9601) 6) Resolution relating to City Manager Compensation C. CLAIMS AGAINST THE CITY s', Z 5 6. PUBLIC HEARINGS None. 1) Claim of DiNucci in connection with automobile damage due to pothole caused by water company Recommended Action: Deny claim; refer to water company. 4Virkv‘d 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications OLD BUSINESS A. Resolution waiving certain Sign Ordinance Requirements during "Saratoga Market Days" Recommended Action: Adopt resolution. S IC 119 If NEW BUSINESS None. ROUTINE MATTERS (Note: City Attorney may be excused at this point if no longer needed.) A. Approval of Minutes 4/15; 4/21 r c c 11 ‘44'40 33 11. City Council Agenda 4 May 6, 1998 1) Joint Meeting with Youth Commission and Friends of the Warner Hutton House Pr CITY COUNCIL ITEMS A. Agenda items for May 12 adjourned regular meeting (Note: The purpose of listing the following items is not to discuss or take action on them, but simply to decide whether they are to be placed on the agenda for the adjourned City Council meeting of May 12.) 1 'ao e B. Other 2) Proposed Contract with Beals Landscape Architecture for Project Management Services in connection with Park Development Projects 3) FY 98- 99/99 -00 Budget Presentation e CITY MANAGER'S REPORT A i l rc`Il 12. ADJOURNMENT to closed session pursuant to Government Code Section 54956.9 (a) Conference with Legal Counsel Existing Litigation Name of Case: San Francisco Baykeepers v. Saratoga 13. RECONVENE to open session for Mayor's Report on Closed Session 14. ADJOURNMENT TO next meeting at 7:00 p.m. on Tuesday, May 12, at the Adult Care Center, 19655 Allendale Avenue. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA Title II] AGENDA SARATOGA CITY COUNCIL TIME: Tuesday, May 12, 1998 5:30 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting /Joint Meeting with Youth Commission /Friends of the Warner Hutton House f3o6 i, A) JACo& Maul+ kY-sew w 1. Roll Call 5:30 p.m. 2. Report of City Clerk on Posting of Agenda A. Overview of Accomplishments this Year B. Attic Conversion of Warner Hutton House C. Fundraising Results D. Communications E. Discussion of Goals for 1998 -99 7. Self Evaluation of Previous Meeting 8. Agency Assignment Reports Assoc. of Bay Area Governments Chamber of Commerce Board County Cities Assn. Leg. Task County HCD Policy Committee Emergency Planning Council Hakone Foundation Liaison Joint Venture Silicon Valley KSAR Community Access TV Board Library Joint Powers Agency N. Cent. Flood Cont. Zone Adv. Bd. Penin. Div., League of Cal. Cities Santa Clara Valley Water Commission Santa Clara County Cities Assn./ City Selection Committee Moran Wolfe Force Bogosian Jacobs Moran Shaw Wol Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on May 8. The notice of adjournment from the May 6 Council meeting was properly posted on May 7. 3. Oral Communications from the Public on Non Agendized Items 4. Joint Meeting with Youth Commission and Friends of the Warner Hutton House 5. Proposed contract with Beals Landscape Architecture for Project Manageme t Services in connection with Park Development Projects 6. FY 98 9 /99 -00 Budget Presentation 7: Wolfe Jacobs Wolfe /Moran City Council Agenda 2 May 12, 1998 SASCC Liaison Shaw Saratoga Business Dev. Council Wolfe School Liaison Jacobs Sister City Liaison Shaw Solid Waste JPA Moran Valley Transportation Authority Wolfe Valley Transportation Authority PAC Shaw West Valley Sanitation District- 9. Other 10. Adjournment In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Peter Gonda at 408/868 -1221. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102 35.104 ADA Title II] t ./-e- .,/,‘0 -e ------d r c7L 3 c-------,.. 1 3 2-f c. L. Xeca, ,e1-447- ea-- 1 5, _________re (2..- /4 4-, c% c}- C- C -Tr43 6 r ,ov671 16:77a2 5 6 C T,&c, 4 e4e 89- /7 a 3 6 ,7 y It 1 2 K u C.- a 6 Pe6- tr gq 1-1 -e s-6 11 /i :e e „ye\ r /7 0 /x2., 0 W J 3 3 d ip h, 5 1 (2 ,ep „A I ;WLet,(A/ 1 17' e 4 rL 2 4 2- 3 a y( '4/ 2..cyv 3 e /7 0 "-if (03,- 2`? /0 15 rt r� z Wi)so 5L) 2 '-44 l jt- 10 Act WHEREAS, Angie Fredrick has served on the Public Safety Commission since September 1993, and WHEREAS, she has participated in a number of important matters considered by the Commission in its work of increasing the City's and the Council's awareness of and attention to the public safety needs of the community, and WHEREAS, she served as an ALTRANS liaison, and WHEREAS, she also contributed to the Public Safety Commission Code Enforcement Task Force in the Spring of 1997 in anticipation of the City's reorganization a few months later and subsequently monitored tirelessly the City's Code Enforcement Program, and WHEREAS, during her time on the Commission Angie Fredrick worked diligently with school related issues, including serving on the School Resource Officer (SRO) Committee, and monitored crossing guards which ensured the safety of our children in this community, NOW, THEREFORE, BE IT RESOLVED, that is hereby commended and thanked for her years of service on the Public Safety Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 6th day of May, 1998, by the following vote: AYES: NOES: ABSENT: ATTEST: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA COMMENDING ANGIE FREDRICK Deputy City Clerk ANGIE FREDRICK Mayor z A CONCERNING HIRE -A- VETERAN WEEK WHEREAS, the citizens of the United States hold a deep appreciation and respect for the service men and women who served in the armed forces to protect and preserve the freedoms we enjoy as Americans, and WHEREAS, the effects of war are felt by the families whose loved ones did not return and by the survivors who may be experiencing various hardships, especially in not finding employment, and WHEREAS, the California Employment Development Department's offices throughout the state have programs and employment representatives that strive to provide our veterans the employment opportunities and service they deserve. NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby proclaim May 3 -9, 1998, as Hire -A- Veteran Week and encourage employers to support the increase of employment opportunities for the men and women who have served our nation in the military. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 6th day of May, 1998. Mayor CONCERNING THE ORIGIN AND SIGNIFICANCE OF THE NAME OF THE CITY OF SARATOGA WHEREAS, for many years controversy has muddied the waters of history concerning the derivation of the name of our beloved city, and WHEREAS, the area now called Saratoga Springs, New York, was named by the Iroquois "Sarachtogoe," meaning "place of swift water," and a fuller version of the name is "Hillside Country of the Great River, Place of the Swift Water," and WHEREAS, Saratoga, California, derived its name from the similarity of its spring waters to those of Saratoga Springs, New York, and WHEREAS, since prehistoric times both areas have been known as places where healthful and relaxing natural spring water has been available to native peoples and to those who arrived later, and WHEREAS, it is to the benefit of Saratogans and to the City as a whole to set aside our disagreements, end this controversy, and unite in our affection for our community, and WHEREAS, documentation attesting to the name of Saratoga as "Hillside Country of the Great River," or "Place of the Swift Water," or both, is found in: Saratoga County Communities An Historic Perspective, authored by Jan Johnstone and published by the Saratoga County, N.Y., Planning Board in 1980. Historic Towns of America published by Mallard Press, New York, 1992 Memorandum prepared by Beatrice Sweeney from the office of City Historian, City of Saratoga Springs, new York, dated 4/4/86 citing Sylverster in History of Saratoga County and Indian Legends (1884) History of Saratoga County (1878), page 18, Chapter V. Article from The Saratogan newspaper by Dr. Martha Stonequist, City Historian, City of Saratoga Springs, New York, dated January 25, 1989. WHEREAS, the name "Saratoga" holds a pivotal position in American history, for it was at Saratoga, New York, that the victory took place on October 17, 1777, during the American Revolution, that eventually led to the liberty that we enjoy in our Saratoga in 1998. NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby proclaim that for all official and ceremonial purposes, from this time forward, the original and true meaning of the name of the City of Saratoga shall be considered HILLSIDE COUNTRY OF THE GREAT RIVER, PLACE OF THE SWIFT WATER. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 15th day of April, 1998. Mayor DATE: Wednesday, April 22, 1998 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting Roll Call Present: Chair Patrick, Commissioners Bernald, Martlage, Murakami, Pierce Absent: Commissioners Kaplan, Siegfried Staff: Walgren, Crowley Pledge of Allegiance Minutes March 25, 1998 Oral Communications Report of Posting Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on April 17, 1998. Technical Corrections to Packet CONSENT CALENDAR PUBLIC HEARINGS CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES 1. UP -98 -002 (APN 510 -05 -026) McCONNELL, 19540 Saratoga -Los Gatos Road; Request for Use Permit approval to construct a 488 sq. ft. pool house with maximum height of 12 feet in a required rear yard, 8 feet from the rear property line of a lot in the R -1- 40,000 zoning district. APPROVED 5/0. 2. DR -97 -063 (389 -37 -041) CHAN, 13494 Myren Drive; Request for Design Review approval to construct a new two story house, 2,763 sq. ft. in size, 24 feet in height, on a 8,400 sq. ft. lot in the R- 1- 10,000 zoning district, currently occupied by a single story house, 1,550 sq. ft. in size and 14 feet in height. APPROVED 5/0. 3. DR -97 -057 (503 -21 -009 012) NAVID, 15041 15072 Saratoga Sunnyvale Road; Request for Design Review approval to construct 15 single family residences, ranging in size from 3,857 sq. ft. to 4,229 sq. ft., pursuant to Chapter 15 of the City Code. The subdivision of this property was approved by the City Planning Commission in August 1996. The lots range in size from 15,000 sq. ft. to 21,600 sq. ft. and are located within an R1- 12,500 zoning district. DENIED 5/0 DUE TO ARCHITECTURAL INCOMPATIBILITY CONCERNS. 4. DR -97 -028 (503 -16 -090) BLACKWELL BROTHERS, 18850 Bella Vina Court; Request for Design Review approval to construct a new 5,163 sq. ft. two -story home on a vacant lot. The site is approximately 75,000 sq. ft. gross, 34,438 sq. ft. net (accounting for the Santa Clara Valley Water District easement). It is Planning Commission Action Minutes Page 2 April 22, 1998 accessed by a bridge across Calabazas Creek from Bella Vina Court and is located within an R -1- 40,000 zoning district. This application was previously heard at the Planning Commission meeting of January 28, 1998, and the study session of February 11, 1998. The parcel is Lot 3 of the recently approved Blackwell 6 Lot Subdivision. CONTINUED 5/0 AT APPLICANT'S REQUEST TO 5/13/98 FOR MODIFICATION OF PLANS. 5. DR -97 -064 (503 -16 -091) POELLET, 18860 Bella Vina Court; Request for Design Review approval to construct a new 5,303 sq. ft. one -story home with a 546 sq. ft. detached guest cottage on a vacant lot. The site is approximately 51,000 sq. ft. and is located within an R -1- 40,000 zoning district. The parcel is Lot 4 of the recently approved Blackwell 6 Lot Subdivision. APPROVED 5/0. 6. TUP -98 -001 (APN 397 -05 -096) SAN JOSE SYMPHONY, 18450 Sobey Road; Request for Temporary Use Permit to hold the annual Designer Home Showcase from May 9 through June 7, Tuesday through Sunday from 10:00 AM to 4:00 PM (Thursdays until 8:00 PM). Parking for the event will be provided on an adjacent site that the applicants state can accommodate the anticipated 100 to 150 per day visitors. APPROVED 5/0 WITH CONDITIONS FOR SAFETY, PARKING AND WEED ABATEMENT. 7. V -98 -003 (517 -10 -008) ALLEN, 14500 Oak Street; Request for Variance approval to rebuild an existing 569 sq. ft. detached garage at a height of 15 feet. Variance approval is required to allow the side yard setback to remain at 1.5 feet. The site is 8,125 sq. ft. located within an R -1- 10,000 zoning district. APPROVED 5/0. 8. DR -97 -067 (APN 386 -53 -006) LUI, 20380 Seagull Way; Request for Design Review approval to construct a first and second story addition totaling 1,569 sq. ft. to an existing 1,840 sq. ft. house on a 12,291 sq. ft. lot in the R -1- 10,000 zoning district. CONTINUED 5/0 AT APPLICANT'S REQUEST TO 5/27/98 FOR RESUBMITTAL OF A SINGLE STORY DESIGN. 9. DR -98 -001 (APN 386 -06 -040) CHEN, 12491 Woodside Drive; Request for Design Review approval to construct a second story addition of 946 sq. ft. to an existing 2,397 sq. ft. house on an 11,900 sq. ft. lot in the R- 1- 10,000 zoning district. Proposal will change building height from 14 feet, 6 inches to 21 feet, 6 inches. CONTINUED 5/0 AT APPLICANT'S REQUEST TO 5/27/98 FOR RESUBMITTAL OF A SINGLE STORY DESIGN. 10. DR -97 -060 (APN 503 -78 -038) NEOGY, 22665 Garrod Road; Request for Design Review approval to construct a new 6,699 sq. ft., two -story home on a vacant 4.48 acre lot in the Hillside Residential zoning district. CONTINUED 5/0 AT APPLICANT'S REQUEST TO 5/13/98 TO BETTER DEMARCATE BUILDING FOOTPRINT AND TO REVISIT SITE. 11. SD -98 -003 (APN 393 -40 -020) BOISSERANC, 13650 Saratoga Sunnyvale Road; Request for Subdivision approval to subdivide a 1.67 net acre parcel of land into four single family lots. The residence existing at the property would be relocated to one of the new lots. A new cul -de -sac would be extended from Franklin Avenue and the lots would be accessed from that street. The proposed lots range in size from 12,500 sq. ft. to 20,000 sq. ft. The property is located in an R -1- 12,500 zoning district. APPROVED 5/0. Planning Commission Action Minutes Page 3 April 22, 1998 DIRECTOR ITEMS 1. UP -98 -001 PAGE NET/WHALEN CO. INC., 12333 Saratoga Sunnyvale Road; Request for minor modification of previous approval. ACCEPTED 5/0. COMMISSION ITEMS 1. Appointment of new Chairperson and Vice Chairperson Commissioners Pierce and Bernald were appointed as Chairperson and Vice Chairperson. 2. Summer /vacation schedule COMMUNICATIONS Written It was decided that the second Planning Commission meeting in August of 1998 would be canceled. 1. City Council Minutes dated March 14, 18, 20, 24 and 27, 1998 2. Notices for Planning Commission Public Hearing of April 22, 1998 3. City Council Minutes dated April 1 and April 7, 1998 ADJOURNMENT TO NEXT PUBLIC HEARING 11:00 p.m. to Wednesday, May 13, 1998, Civic Theater 13777 Fruitvale Avenue, Saratoga, CA 8 Subtotal PAYROLL CHECKS: B23399- B23429 B23428 Void TOTAL O:\JANICE \CERTIFY ACCOUNTS PAYABLE CHECKS: A74749- A74874 1 GENERAL 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing &Comm 290 Recreation 292 Facility Ops 293 Quarry Creek 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA 24- Apr -95 $144,821.18 14,172.81 3,413.00 6,777.85 26,361.24 29,137.48 386.01 9,356.64 1,090.00 9,915.00 $245,431.21 $5,060.00 $149,881.18 $0.00 $0.00 $14,172.81 $0.00 $3,413.00 $6,777.85 2,553.44 $28,914.68 $29,137.48 $386.01 $9,356.64 $1,090.00 $0.00 $0.00 $0.00 $9,915.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,613.44 $253,044.65 1 73,047.99 6 ;092.64 Prepared by: Date: Approved by: Date: 1 7//91 798 Fund Amount Amount Void Manual Fund Name 4/24/98 I Checks Checks Total 8 Subtotal PAYROLL CHECKS: B23399- B23429 B23428 Void TOTAL O:\JANICE \CERTIFY ACCOUNTS PAYABLE CHECKS: A74749- A74874 1 GENERAL 100 COPS -SLESF 110 Traffic Safety 150 Streets Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing &Comm 290 Recreation 292 Facility Ops 293 Quarry Creek 300 State Park 310 Park Devlpmnt 400 Library Debt 410 Civic Cntr COP 420 Leonard Rd 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA 24- Apr -95 $144,821.18 14,172.81 3,413.00 6,777.85 26,361.24 29,137.48 386.01 9,356.64 1,090.00 9,915.00 $245,431.21 $5,060.00 $149,881.18 $0.00 $0.00 $14,172.81 $0.00 $3,413.00 $6,777.85 2,553.44 $28,914.68 $29,137.48 $386.01 $9,356.64 $1,090.00 $0.00 $0.00 $0.00 $9,915.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,613.44 $253,044.65 1 73,047.99 6 ;092.64 Prepared by: Date: Approved by: Date: 1 7//91 798 1;1 PREPARED 04/23/1998, 141205 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001123 ABAG POWER SARAT0199805 003896 SARAT0199805 003892 SARAT0199805 003891 SARAT0199805 003893 SARAT0199805 003894 SARAT0199805 003895 0000010 ABAG POWER PURCHASING POOL 8E0040 003865 17992 04/22/1998 001-1060-513.40-23 NATURAL GAS PURCHASE 0000021 ALPINE TRAVEL 980211043 003731 980211044 003732 980311453X 003733 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/15/1998 04/15/1998 04/15/1998 EXPENDITURE APPROVAL LIST PAGE 1 AS OF: 04/24/1998 001-1060-513.40-23 FACILITIES MAINTENANCE 001-3030-532.40-23 PARKS 150-3015-532.40-23 TRAFFIC SIGNALS 180-3040-532.40-23 ZONE 24 180-3040-532.40-23 ZONE 16 180-3040-532.40-23 ZONE 22 VENDOR TOTAL VENDOR TOTAL 0000011 ABLE RIBBON TECHNOLOGY 078219 003822 04/22/1998 001-1050-513.30-01 CARTRIDGE-INKJET PRINTER VENDOR TOTAL 0000019 ALLIED LOCK KEY 55748 003745 17984 04/15/1998 001-1060-513.40-14 REPAIR/REPLACE LOCKS-KEYS 309.39 001-1015-511.40-04 TICKETS/PARK COMM 001-1015-511.40-04 TICKETS/PARK COMM 001-1045-513.40-01 TICKET/STAFF VENDOR TOTAL 309.39 VENDOR TOTAL 3,546.00 258.00 1,444.00 299.00 14.00 8.00 5,569.00 800.00 800.00 60.49 60.49 252.00 84.00 124.00 460.00 0000005 ATKIN, MIKE 003747 04/15/1998 290-6005-445.04-00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 0000042 BAY AREA BARRICADE SERVICE 10890 003902 04/22/1998 150-3015-532.30-01 TRAFFIC SIGNS/GLASS BEADS 496.11 VENDOR TOTAL 496.11 0000044 BECH, DAVE 003922 04/23/1998 290-6005-564.40-10 REFERREE FEES/AD. SPORTS 270.00 VENDOR TOTAL 270.00 0000005 BEZUAYEHU, FEKERTE 003748 04/15/1998 290-6005-445.04-00 CLASS REFUND 79.00 VENDOR TOTAL 79.00 PREPARED 04/23/1998, 14:1205 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 BEZUAYEHU, FEKERTE 0000048 6760 6756 BILL'S TREE SERVICE 003919 003918 0000054 BOISE CASCADE 724311 003826 0001145 CALIFORNIA SOCIETY OF MUNICIPAL 00985 0001112 CCH INCORPORATED 2162600 003834 2212933 003835 0000005 CHALMERS, ANN 04/22/1998 04/22/1998 003725 04/15/1998 04/22/1998 04/22/1998 843 003793 04/20/1998 290-6005-445.04-00 CLASS REFUND 0000083 CITY OF MONTE SERENO 4/98 003920 04/23/1998 0000682 CITY OF SARATOGA-PETTY CASH 3-20-98 003811 04/22/1998 3-20-98 003812 04/22/1998 4-25-98 003813 04/22/1998 3-23,3-26,4-21 003814 04/22/1998 0000085 CITY OF SARATOGA/PETTY CASH 4-21-98 003830 04/22/1998 4-6-98 003831 04/22/1998 3-27-98 003832 04/22/1998 0000005 CLEARY, JEANETTE EXPENDITURE APPROVAL LIST AS OF: 04/24/1998 001-3030-532.40-15 TREE REMOVAL-LIBRARY 180-3040-532.40-10 TREE REMOVAL-PD #3 VENDOR TOTAL 04/22/1998 001-1050-513.30-01 OFFICE SUPPLIES VENDOR TOTAL 001-1045-513.40-40 3 MINI NEWS ADVERTISEMENT VENDOR TOTAL 001-1040-513.30-31 US TAX GUIDE 001-1040-513.30-31 CA TAX GUIDE 1998 VENDOR TOTAL VENDOR TOTAL 260-5005-552.40-70 SOLID WASTE PROG-3RD QTR VENDOR TOTAL 001-1045-513.40-01 BAL FROM TRIP CHECK 290-6005-564.30-01 AVERY COMPUTER LABELS 290-6005-564.40-51 ESCORT LUNCH 290-6005-564.30-01 FOOD FOR YOUTH COMMISSION VENDOR TOTAL 001-1005-511.40-04 COUNCIL MTG MEALS 001-1050-513.30-01 PHOTO PRINTS 001-1050-513.30-01 BATTERIES 500.00 450.00 950.00 56.22 56.22 304.00 304.00 43.95 43.95 87.90 58.00 58.00 3,254.93 3,254.93 1.59 16.23 7.60 93.26 118.68 69.28 5.51 9.29 VENDOR TOTAL 84.08 PAGE 2 HAND-ISSUED PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 CLEARY, JEANETTE 003749 04/15/1998 290 6005- 445.04 -00 CLASS REFUND 31.00 VENDOR TOTAL 31.00 0000041 COATE, BARRIE D. 98/821 003744 04/15/1998 250- 4010 444.02 -00 ARBORIST FEES 5,642.67 VENDOR TOTAL 5,642.67 0000091 COMMONWEALTH CREDIT UNION 4/23/98 003803 04/21/1998 001- 0000 210.20 -01 CREDIT UNION DEDUCTIONS CHECK 74748 VENDOR TOTAL .00 0000092 COMP SHARED RISK POOL 4/1/98- 6/30/98 003806 04/22/1998 001- 0000 210.20 -01 COMP SHARED RISK POOL 19,970.75 VENDOR TOTAL 19,970.75 0000108 DATA TICKET, INC. 6605 -IN 003799 04/20/1998 001 1040 452.01 -00 PARKING PROCESSING FEE 730.70 VENDOR TOTAL 730.70 0000116 DELTA MICROIMAGING, INC. 004132 003837 04/22/1998 250- 4010 542.40 -42 MICROIMAGING FOR ZONING 3,899.47 VENDOR TOTAL 3,899.47 0000121 DEPARTMENT OF TRANSPORTATION 144915 003724 17968 04/15/1998 150- 3015 532.40 -15 CITY SHARE -ELECT MAINT OF 1,805.36 145215 003898 04/22/1998 150- 3015 532.40 -15 CITY SHARE TRAFFIC MTC 1,734.30 VENDOR TOTAL 3,539.66 0000096 DEPT. OF ENVIRONMENTAL HEALTH 3/30/98 003908 04/22/1998 001 1035 512.40 -50 HAZ MAT PERMIT FEES FOR 1,434.50 98SAR3 003717 04/15/1998 260 5005 552.40 -10 3RD QTR HAZRD WASTE COLLE 15,000.00 VENDOR TOTAL 16,434.50 0000134 DUNN EDWARDS CORPORATION 0110535514 003823 04/22/1998 001 1060 513.40 -15 PAINT SUPPLIES 122.76 0110520976 003824 04/22/1998 001- 1060 513.40 -15 PAINT SUPPLIES 28.15 VENDOR TOTAL 94.61 0000005 ELLER, JIM 003750 04/15/1998 290- 6005- 445.02 -00 CLASS REFUND 77.00 3,820.00 3,820.00 PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 ELLER, JIM 0000146 ENGINEERING DATA SERVICE I980301 003838 04/22/1998 I980301 -A 003839 04/22/1998 I980301 -B' 003840 04/22/1998 I980301 -C 003841 04/22/1998 2980301 -D 003842 04/22/1998 2980301 -E 003843 04/22/1998 I980301 -F 003844 04/22/1998 I980301 -G 003845 04/22/1998 0000150 EVANS WEST VALLEY SPRAY 27853 003825 04/22/1998 001 3030 532.40 -15 LIBRARY ANT SPRAY 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE 250- 4010 542.40 -40 ADVERTISING PUBLIC NOTICE VENDOR TOTAL 77.00 0001404 EMPIRE EQUIPMENT COMPANY 280446 003848 04/22/1998 150- 3020 532.40 -10 STORM DAMAGE -PUMP REPAIR 3,591.34 VENDOR TOTAL 3,591.34 VENDOR TOTAL VENDOR TOTAL 269.36 64.69 463.47 62.45 392.14 551.50 422.49 434.56 2,660.66 75.00 75.00 0000005 FAMILIESFIRST, INC. 43107 003929 04/23/1998 292 -0000- 260.00 -00 RENTAL DEPOSIT REFUND 300.00 VENDOR TOTAL 300.00 0000155 FITZPATRICK BARRICADE 367 003746 04/15/1998 260 5015 552.40 -40 12 SIGNS /SARATOGA CREEK 138.99 VENDOR TOTAL 138.99 0000005 FLOWERS, GREGORY 003815 04/22/1998 290 6005- 445.04 -00 CLASS REFUND 59.00 VENDOR TOTAL 59.00 0000162 G. N. RENN, INC. 235192 003917 17974 04/22/1998 001 1035 512.30 -20 GAS, DIESEL PETRO. 632.09 VENDOR TOTAL 632.09 0001223 GITTENS, WILLIAM 003921 04/23/1998 290- 6005 564.40 -10 REFERREE FEES 216.00 VENDOR TOTAL 216.00 PREPARED 04/23/1998, 1412:05 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM339L AS OF: 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001223 GITTENS, WILLIAM 0000005 GOLDBERG, DENISE 206 003794 04/20/1998 290-6005-445.04-00 CLASS REFUND 44.00 VENDOR TOTAL 44.00 0000613 GREEN VALLEY RECYCLING CO INC 1/10/98 003910 04/22/1998 260-5015-552.40-10 MONTH OF DEC '97 5,710.48 4/8/98 003911 04/22/1998 260-5015-552.40-10 MONTH OF MAR '98 5,033.08 VENDOR TOTAL 10,743.56 0001405 HANSON CONCRETE PRODUCTS, INC 39247 003836 04/22/1998 180-3040-532.40-10 GALV LINER W/BAIL/DNTOWN 214.34 VENDOR TOTAL 214.34 0000192 HOFFMAN, ERIC 4-20-98 003818 04/22/1998 290-6005-564.40-10 INSTRUCTOR FEE 696.00 VENDOR TOTAL 696.00 0000199 IAN GEDDES TREE CARE INC. 97-430 003846 04/22/1998 150-3025-532.40-15 TREE REMOVAL SAR/LUTHERIA 875.00 VENDOR TOTAL 875.00 0000201 ICMA RETIREMENT TRUST 003923 04/23/1998 001-0000-210.20-01 DEF COMP P/R END 4/23/98 4,191.53 VENDOR TOTAL 4,191.53 0000204 INTERSTATE BATTERY SYSTEM 30032412 003912 04/22/1998 001-1035-512.30-01 REPLENISH BATTERY SUPPLY 122.21 VENDOR TOTAL 122.21 0000544 IRENE JACOBS 2-4-98 003726 04/15/1998 001-1045-513.40-01 CPRS CONF REGISTRATION 199.00 3-12-98 003727 04/15/1998 001-1045-513.40-01 SHUTTLE FROM AIRPORT 15.00 3-14-98 003728 04/15/1998 001-1045-513.40-01 SHUTTLE TO AIRPORT 15.00 2-13-98 003729 04/15/1998 001-1045-513.40-01 HOTEL-CM LEAGUE CONF 308.79 2-11-98 003730 04/15/1998 001-1045-513.40-01 CONFERENCE REGISTRATION 300.00 VENDOR TOTAL 837.79 0000220 JOSHI, BHARATI 003821 04/22/1998 290-6005-564.40-10 INSTRUCTOR FEE 30.00 VENDOR TOTAL 30.00 PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 6 PROGRAM: GM339L AS OF: 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000220 JOSHI, BHARATI 0001409 JUDITH SWEET ASSOCIATES 4/15/98 003868 04/22/1998 4/15/98 003869 04/22/1998 0000245 LEWIS, HOWARD 3 -31 -98 003737 18073 04/15/1998 3 -31 -98 003734 18073 04/15/1998 3 -31 -98 003736 18073 04/15/1998 3 -31 -98 003735 18073 04/15/1998 0000005 LITTLE, ROBIN 1695 003797 0000258 LYONS, LEILANI 003784 001 1005 511.40 -04 ORG /CONSULT /CITY COUNCIL 001 1045 513.40 -10 ORG /CONSULT /CITY COUNCIL 0000005 LEPETICH, MELANIE 1944 003796 04/20/1998 290- 6005- 445.04 -00 CLASS REFUND 04/20/1998 290- 6005- 445.04 -00 CLASS REFUND 04/16/1998 290- 6005 564.40 -10 INSTRUCTOR FEE VENDOR TOTAL 0000005 KAUR, GURINDER 42763 003932 04/23/1998 292 0000 260.00 -00 RENTAL DEPOSIT REFUND VENDOR TOTAL 0001391 KOVACH, SONIA M. 4/6 4/17 003833 04/22/1998 001 1040 513.40 -10 PROFESSIONAL SERVICES VENDOR TOTAL 0000233 KRUMMEL, MARIAN 003781 04/16/1998 290 6005 564.40 -10 INSTRUCTOR FEE VENDOR TOTAL VENDOR TOTAL 001 3035 532.40 -16 INSPECTION SERVICES 3 -98 150- 3005 532.40 -16 INSPECTION SERVICES 3 -98 170- 9010 622.40 -16 INSPECTION SERVICES 3 -98 250- 4020 542.40 -16 INSPECTION SERVICES 3 -98 VENDOR TOTAL 0000772 LIEBERT, CASSIDY FRIERSON 4/13/98 003903 04/22/1998 001 1045 513.40 -10 NEG. SVC. 36.25 VENDOR TOTAL 36.25 VENDOR TOTAL VENDOR TOTAL 2,000.00 3,800.00 5,800.00 300.00 300.00 2,400.00 2,400.00 297.00 297.00 39.00 39.00 7.00 525.00 23.00 1,155.00 1,710.00 29.00 29.00 22.50 22.50 PREPARED 04/23/1998, 14:12:05 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000258 LYONS, LEILANI 0000005 MATHUR, MINAKSHI 003751 04/15/1998 290- 6005- 445.04 -00 CLASS REFUND 69.00 0000287 MCDOWELL ASSOCIATES, INC. 3 -31 -98 003738 18078 04/15/1998 250- 4020 542.40 -10 CITY SURVEY /SERVICES 3 -98 0000272 METRO PUBLISHING INC. 491 482- 493 -495 003810 04/22/1998 2 -19 -98 003740 04/15/1998 0000273 MEYER, GREG 3 -5 -98 003792 18540A 04/16/1998 003819 04/22/1998 0000274 MEYERS, NAVE, RIBACK SILVER 199803 -119 003718 04/15/1998 199803 -120 003719 04/15/1998 199803 -121 003720 04/15/1998 199803 -122 003721 04/15/1998 003722 04/15/1998 EXPENDITURE APPROVAL LIST PAGE 7 AS OF: 04/24/1998 VENDOR TOTAL 250- 4010 542.40 -40 LEGAL NOTICES 270 7015 572.40 -40 CDBG DISPLAY ADD VENDOR TOTAL 290 6005 564.40 -51 GUIDE SERVICE FOR SR TRIP 290 6005 564.40 -10 INSTRUCTOR FEE 001 1025 511.40 -11 LEGAL SVCS FOR MARCH '98 001 1025 511.40 -12 LITIGATION SVCS- MARCH 98 001 1025 511.40 -12 LITIGATION SVCS- MARCH 98 001 1025 511.40 -12 LITIGATION SVCS- MARCH 98 001 1025 511.40 -12 PERS PREMIUM FOR MARCH 98 VENDOR TOTAL 69.00 1,210.00 1,210.00 243.76 340.00 583.76 150.00 24.00 VENDOR TOTAL 174.00 11,515.51 855.35 12.50 1,156.28 222.50- VENDOR TOTAL 13,317.14 0000280 MOORE BUICK 118206 003916 18171 04/22/1998 001 1035 512.40 -15 VEHICLE REPAIRS 323.18 VENDOR TOTAL 323.18 0000005 NAGEL, MILFORD 003752 04/15/1998 290 6005- 445.04 -00 CLASS REFUND 29.00 VENDOR TOTAL 29.00 0000292 NATIONAL PLAN COORDINATOR 003924 04/23/1998 001 0000 210.20 -01 DEF COMP P/R END 4/23/98 2,394.61 .VENDOR TOTAL 2,394.61 0000293 NATIONAL SANITARY SUPPLY 017002445461 003786 04/16/1998 001 1060 513.30 -02 JANITORIAL SUPPLIES 111.46 PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000293 NATIONAL SANITARY SUPPLY 0000294 NORMAN PAUL PRINT CENTER 980406 003723 04/15/1998 980651 003743 04/15/1998 980730 003928 04/23/1998 0000300 OFFICE DEPOT CREDIT PLAN 950017221 003788 04/16/1998 805117475 003789 04/16/1998 0000005 OGAWA, MICHIE 003753 0000005 OKADA, MITSUHIRO 003754 0000005 OLSEN, BARBARA 4 -2 -98 003755 0001399 ON LINE STAFFING 10842 003715 10843 003716 0001407 ON -LINE STAFFING IN -10993 003870 0000302 ORCHARD SUPPLY HARDWARE 3/26/98 003901 04/22/1998 3/26/98 003899 04/22/1998 3/26/98 003900 04/22/1998 0001406 PACIFIC COAST TECHNOLOGIES 001 2010 522.40 -41 ALARM PERMIT LABELS 250- 4010 542.30 -31 BUSINESS CARDS -RICK MYERS 250- 4010 542.30 -31 BUS. CARDS WALGREN,RATCLI VENDOR TOTAL 001 1050 513.30 -01 OFFICE SUPPLIES /FINANCE 001 1050 513.30 -01 OFFICE SUPPLIES -CITY MGR VENDOR TOTAL 04/15/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 04/15/1998 290- 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL 04/15/1998 001 1015 511.40 -04 HOTEL SHUTTLE /CPRS CONF VENDOR TOTAL 04/15/1998 001 1065 513.40 -10 COMPUTER SUPPORT- 3/20/98 04/15/1998 001 1065 513.40 -10 COMPUTER SUPPORT 3 -27 -98 VENDOR TOTAL 04/22/1998 001 1065 513.40 -10 TECHNOLOGY CO- ORDINATOR VENDOR TOTAL 111.46 VENDOR TOTAL 001 1060 513.30 -02 BLDG MTC SUPPLIES 001 3030 532.30 -01 PARKS SUPPLIES 150- 3005 532.30 -01 STREET SUPPLIES 691.59 101.11 112.62 905.32 41.76 16.23 57.99 84.00 84.00 69.00 69.00 129.36 129.36 750.00 5,093.75 5,843.75 4,250.00 4,250.00 361.55 207.10 68.54 VENDOR TOTAL 637.19 rt PREPARED 04/23/1998, 14:12:05 PROGRAM: GM339L CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. NO NO NO 0001406 11207 11231 CHECK /DUE DATE PACIFIC COAST TECHNOLOGIES 003871 04/22/1998 003872 04/22/1998 0000306 PACIFIC BELL 3/13/98 003907 04/22/1998 0000005 PACIFIC COAST TECHNOLOGIES 11231 003791 04/16/1998 0000307 PACIFIC GAS ELECTRIC 4/14/98 003888 04/22/1998 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 4/14/98 0001403 11075 0000005 0000005 42027 003887 003889 003890 003876 003873 003874 003875 003877 003878 003879 003880 003881 003882 003883 003884 003885 003886 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 04/22/1998 PACIFIC MUNICIPAL CONSULTANTS 003849 04/22/1998 PARK, JOSEPH 003757 PARRISH, LISA 003931 04/15/1998 04/23/1998 ACCOUNT NO EXPENDITURE APPROVAL LIST PAGE 9 AS OF: 04/24/1998 ITEM DESCRIPTION 001 1055 513.40 -14 TYPEWRITER SERVICE 001- 1055 513.40 -14 TYPEWRITER SERVICE VENDOR TOTAL 001 1050 513.40-20 TELEPHONE BALANCE VENDOR TOTAL 001 1055- 513.40 -14 REPAIR TYPEWRITER FINANCE VENDOR TOTAL 001 1035 512.30 -20 TUBE TRAILER 001 1060 513.40 -23 FACILITIES MAINTENANCE 001 1060 513.40 -23 NATURAL GAS STATION 001 1060 513.40 -23 NATURAL GAS STATION 001 3030 532.40 -23 PARKS 150- 3005 532.40 -23 ELECTRIC 150- 3015 532.40 -23 TRAFFIC SIGNALS 150- 3025 532.40 -23 IRRIGATION CONTROL 180 3040 532.40 -23 ZIBE 10 180- 3040 532.40 -23 ZONE 14 180 3040 532.40 -23 ZONE 9 180- 3040 532.40 -23 ZONE 4 180 3040-532.40 -23 ZONE 7 180 3040 532.40 -23 ZONE 5 180- 3040 532.40 -23 ZONE 6 180- 3040 532.40-23 ZONE 24 180 3040 532.40 -23 ZONE 16 180 3040 532.40 -23 ZONE 22 250- 4010 542.10 -01 CONTRACT PLANNER /MAR '98 290 6005- 445.04 -00 CLASS REFUND VENDOR TOTAL VENDOR TOTAL VENDOR TOTAL EXPENDITURE AMOUNT 157.01 65.00 222.01 2,312.51 2,312.51 65.00 65.00 81.46 2,744.98 230.90 39.12- 304.71 474.83 1,561.41 14.58 7.29 7.29 14.58 791.89 459.25 156.68 191.11 1,430.71 12.71 7.29 8,452.55 3,150.00 3,150.00 44.00 44.00 292 0000 260.00 -00 RENTAL DEPOSIT REFUND 190.00 HAND ISSUED PREPARED 04/23/1998, 14:1205 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM: GM339L AS OF 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 PARRISH, LISA 0000607 PCI CLEAN FUELS INC 14044 003909 04/22/1998 001-1035-512.30-20 CNG VEHICLE FUEL 210.30 VENDOR TOTAL 210.30 0000005 PIERRE, DARCY 003758 04/15/1998 290-6005-445.04-00 CLASS REFUND 69.00 0001400 PINN BROS. CONSTRUCTION 38398 003774 04/15/1998 38369 003775 04/15/1998 37045 003776 04/15/1998 37402 003777 04/15/1998 250-4010-444.02-00 LOT #6 TREE SECURITY DEP 250-4010-444.02-00 LOT #5 TREE SECURITY DEP 250-4010-444.02-00 REFUND OF ARBORIST DEP. 250-4010-444.02-00 REFUND OF ARBORIST DEP. VENDOR TOTAL 0000321 PIZAZZ PRINTING 0063986 003741 18536 04/15/1998 290-6005-564.40-41 PRINT SUMMER 98 REC GUIDE 2,755.24 0000005 POLCYN, TERESA 003759 04/15/1998 290-6005-445.04-00 CLASS REFUND 48.00 0000700 POTOMAC ASSOCIATION 003808 18428 04/22/1998 290-6005-564.40-51 DEPOSIT FOR POTOMAC TRIP 0000330 PUBLIC EMPL RETIRE FUND 003925 04/23/1998 001-0000-210.20-01 PERS P/R ENDING 4/17/98 VENDOR TOTAL 190.00 VENDOR TOTAL 69.00 3,347.00 1,771.00 360.37 319.13 5,797.50 VENDOR TOTAL 2,755.24 VENDOR TOTAL 48.00 VENDOR TOTAL VENDOR TOTAL 552.00 552.00 0000593 PUB EMP RETIREMENT SYSTEM 449459 003785 04/16/1998 001-0000-210.20-01 LONG TERM CARE 4/20/98 11.08 VENDOR TOTAL 11.08 8,053.73 8,053.73 0000334 REED GRAHAM, INC. 364762 003913 18196 04/22/1998 150-3005-532.30-01 STREET REPAIR PRODUCTS 38.85 VENDOR TOTAL 38.85 ti. PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 11 PROGRAM: GM339L AS OF 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000334 REED GRAHAM, INC. 0000337 RIXON, JAC 003820 04/22/1998 290 6005 564.40 -10 INSTRUCTOR FEE 82.50 VENDOR TOTAL 82.50 0000338 ROYAL COACH TOURS 003807 18551 04/22/1998 290 6005 564.40 -51 1 BUS TO SHOWBOAT 5/27/98 542.73 005630010 003809 18552 04/22/1998 290 6005 564.40 -51 BUS TO OAKLAND SR TRIP 527.20 VENDOR TOTAL 1,069.93 0000344 SAN JOSE BLUE PRINT 6463908 003739 04/15/1998 270 7015 572.40 -41 BLUEPRINTS HAKONE CARETAK 46.01 VENDOR TOTAL 46.01 0000346 SAN JOSE WATER COMPANY 4 -1 -98 003852 04/22/1998 001 1060-513.40 -22 BUILDINGS 261.85 4 -13 -98 003851 04/22/1998 001 3030 532.40 -22 PARKS /OPEN SPACE 579.14 4 -9 -98 003850 04/22/1998 150- 3025 532.40 -22 MEDIANS /PARKWAYS 699.98 4 -9 -98 003853 04/22/1998 180 3040 532.40 -22 LANDSCP /LTG ZONE 3 52.31 4 -9 -98 003854 04/22/1998 180- 3040 532.40 -22 LANDSCP /LTG ZONE 12 24.54 4 -9 -98 003855 04/22/1998 180 3040 532.40 -22 LANDSCP /LTG ZONE 10 84.37 4 -9 -98 003856 04/22/1998 180 3040 532.40 -22 LANDSCP /LTG ZONE 18 14.20 4 -9 -98 003857 04/22/1998 180- 3040 532.40 -22 LANDSCP /LTG ZONE 2 14.20 4 -9 -98 003858 04/22/1998 180- 3040 532.40 -22 LANDSCP /LTG ZONE 9 119.66 4 -9 -98 003859 04/22/1998 180 3040 532.40 -22 LANDSCP /LTG ZONE 15 65.88 4 -1 -98 003860 04/22/1998 180- 3040 532.40 -22 LANDSCP /LTG ZONE 1 12.27 4 -1 -98 003861 04/22/1998 180- 3040 532.40 -22 LANDSCP /LTG ZONE 11 34.44 4 -1 -98 003862 04/22/1998 180 3040 532.40 -22 PARKING DISTRICT 27.20 4 -9 -98 003863 04/22/1998 180 3040 532.40 -22 LDSCP /LTG ZONE 22 265.64 VENDOR TOTAL 2,255.68 0000099 SANTA CLARA COUNTY APRIL 98 003787 04/16/1998 001- 0000 202.10 -01 BUS TICKET REIMBURSEMENT 75.00 VENDOR TOTAL 75.00 0001398 SANTA CLARA COUNTY 003804 04/14/1998 250- 0000 330.20 -00 FY '97 INTEREST REMITTANC CHECK 74746 VENDOR TOTAL .00 0000359 SAXTON HEINRICHS, KIM 003805 18627 04/22/1998 290 6005 564.30 -01 CAMERA 161.28 VENDOR TOTAL 161.28 2,553.44 2,553.44 PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000359 SAXTON HEINRICHS, KIM 0000005 SCHNEIDER, SCOTT 003760 04/15/1998 290- 6005- 445.04 -00 CLASS REFUND 69.00 0000368 34070 34204 SIGNAL MAINTENANCE, INC. 003905 17932 04/22/1998 003906 17933 04/22/1998 0000005 STAMPER, DOROTHY 003761 04/15/1998 290- 6005- 445.03 -00 CLASS REFUND 61.00 0000379 STATE BOARD OF EQUALIZATION JAN /MAR '98 003897 04/22/1998 001 1035 512.30 -21 QTRLY FUEL TAX PMT 128.88 0000382 STATE OF CALIFORNIA 003926 0001004 STEEL FENCE SYSTEMS 0000384 STEVENS CREEK QUARRY, INC. 73363A 003772 04/15/1998 73441 003773 04/15/1998 0001397 SUSAN ERRINGTON 98 -0004 003927 0000005 TAN, DAISY 150- 3015 532.40 -15 SCHEDULED MTC 6 SIGNALS 150- 3015 532.40 -14 UNSCHEDULED MTC 6 SIGNALS VENDOR TOTAL 04/23/1998 001 0000- 210.20 -01 TAX DEPOSIT P/R END. 4/17 VENDOR TOTAL 7205 003904 04/22/1998 180- 3040 532.40 -10 REPAIR TRASH ENCLOSURE 499.00 170 -9010- 622.40 -10 HYDROAUGER MODIFICATIONS 170- 9010 622.40 -10 SANCO PIPELINE VENDOR TOTAL 04/23/1998 001 1065 513.40 -01 P/R YR END TRAINING VENDOR TOTAL 0000005 SWAN, MARIANNE 003762 04/15/1998 001 1015 511.40 -04 HOTEL SHUTTLE CPRS CONFER VENDOR TOTAL 69.00 VENDOR TOTAL 732.64 82.70 815.34 VENDOR TOTAL 61.00 VENDOR TOTAL 128.88 2,593.25 2,593.25 VENDOR TOTAL 499.00 1,890.00 1,500.00 3,390.00 591.00 591.00 129.36 129.36 PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 13 PROGRAM: GM339L AS OF: 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 TAN, DAISY 003828 04/22/1998 290- 6005 445.04 -00 CLASS REFUND 39.00 VENDOR TOTAL 39.00 0000005 TAWFIK, SAMEHA 42775 003930 04/23/1998 292- 0000 260.00 -00 RENTAL DEPOSIT REFUND 300.00 VENDOR TOTAL 300.00 0000005 TENG, WAN SAN 003763 04/15/1998 290- 6005- 445.04 -00 CLASS REFUND 29.00 VENDOR TOTAL 29.00 0000005 TERSINI, TERRY 003816 04/22/1998 290 6005- 445.04 -00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 0000395 THE PRUDENTIAL INS. COMPANY 0063941 003827 04/22/1998 001- 0000 210.20 -01 DENTAL INSURANCE 4/98 2,000.62 VENDOR TOTAL 2,000.62 0000396 THOMAS' CLEANING SERVICE 1897 003847 04/22/1998 180- 3040 532.40 -15 VPD #3 LDSCP MTC ANNUALLY 1,500.00 VENDOR TOTAL 1,500.00 0000005 TIN'S COFFEE GROUNDS 003764 04/15/1998 001 1045 513.40 -03 98 VOLUNTEER RECG GIFT 186.00 VENDOR TOTAL 186.00 0000398 TLC 4/16/98 003800 04/22/1998 001 0000 210.20 -01 REIMBURSEMENT FOR SEC 125 CHECK 74747 4/16/98 003801 04/10/1998 001 0000 210.20 -01 PLAN YEAR #1 CHECK 74745 003802 04/10/1998 001- 0000 210.20 -01 PLAN YEAR #2 CHECK 74745 VENDOR TOTAL .00 0000005 TSAI, TU -HSIN 524 003798 04/20/1998 290- 6005- 445.04 -00 CLASS REFUND 69.00 VENDOR TOTAL 69.00 0000005 TSENG, YINING 003765 04/15/1998 290- 6005- 445.04 -00 CLASS REFUND 118.00 VENDOR TOTAL 118.00 95.00 220.00 925.00 1,240.00 PREPARED 04/23/1998, 14:12:05 EXPENDITURE APPROVAL LIST PAGE 14 PROGRAM: GM339L AS OF: 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK /DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 TSENG, YINING 0000409 TUCKER, BEVERLY 003780 04/16/1998 001 1045 513.40 -01 BALANCE OF REIMBURSEMENT 12.46 VENDOR TOTAL 12.46 0001402 U.S. BANK TRUST N.A. SA94818100 003778 04/16/1998 400 8015- 723.70 -02 DEBT SERVICE PAYMT 9,915.00 VENDOR TOTAL 9,915.00 0000088 UNITED STATES POSTAL SERVICE 20990014 003864 04/22/1998 001 1050 513.40 -21 ADD TO POSTAGE MACHINE 1,000.00 VENDOR TOTAL 1,000.00 0000414 UNUM LIFE INS. CO. OF AMERICA 4 -16 -98 003829 04/22/1998 001 0000- 210.20 -01 LIFE INSURANCE 5/98 1,084.42 VENDOR TOTAL 1,084.42 0001401 VICTORY CHEVROLET 4708 003866 18435 04/22/1998 001 1035- 612.60 -05 PURCHASE CHEV CAB /CHASSIS 24,113.78 4709 003867 18435 04/22/1998 001 1035- 612.60 -05 PURCHASE CHEV CAB /CHASSIS 24,113.78 VENDOR TOTAL 48,227.56 0000422 WADA, ISAO 003783 04/16/1998 290 6005 564.40 -10 INSTRUCTOR FEE 139.60 VENDOR TOTAL 139.60 0000005 WAI, REBECCA 003766 04/15/1998 290 6005- 445.04 -00 CLASS REFUND 59.00 VENDOR TOTAL 59.00 0000005 WANG, SHIU FANF 003817 04/22/1998 290 6005- 445.02 -00 CLASS REFUND 168.00 VENDOR TOTAL 168.00 0000426 WEST COAST BLDG, SERVICE 21482 003790 04/16/1998 001 1060 513.40 -15 JANITOR SERVICE -MARCH 98 495.00 VENDOR TOTAL 495.00 0001396 WEST COAST LOCATORS, INC 003779 04/16/1998 001 3030 532.40 -14 PREP WORK FOR SEWER LINE 250.00 PREPARED 04/23/1998, 141205 EXPENDITURE APPROVAL LIST PAGE 15 PROGRAM: GM339L AS OF 04/24/1998 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001396 WEST COAST LOCATORS, INC 0000005 WHITNEY, KAY 003767 0000433 WILKINS, LARRY 003782 0000005 63871 ZARNEGAR, SAMSON 003768 0000005 ZARNEGAR, SAMSON 63871-A 003771 0000443 ZEE MEDICAL SERVICE 66454372 003915 17939 04/22/1998 66454372 003914 17939 04/22/1998 VENDOR TOTAL 04/15/1998 001-1015-511.40-04 HOTEL 3 NIGHTS-CPRS CONE VENDOR TOTAL 04/16/1998 290-6005-564.40-10 INSTRUCTOR FEE VENDOR TOTAL 04/15/1998 250-4015-422.01-00 PERMIT APPLICATION WITHDR VENDOR TOTAL 04/15/1998 001-1040-413.05-00 CONSTRUCTION TAX VENDOR TOTAL 001-3030-532.30-01 FIRST AID SUPPLIES 150-3005-532.30-01 FIRST AID SUPPLIES VENDOR TOTAL TOTAL EXPENDITURES GRAND TOTAL 250.00 346.08 346.08 1,195.50 1,195.50 2,388.45 2,388.45 2,147.00 2,147.00 28.17 28.17 56.34 245,431.21 7,613.44 253,044.65 User: WILLIAMSJ w Host: SARASRVR Class: 192.0.0.90 Job: QSYSPRT EXECUTIVE SUMMARY NO. AGENDA ITEM MEETING DATE: MAY 6,1998 CITY MGR.: ORIGINATING DEPT.: COMMUNITY ENVIRONMENT PREPARED BY: REPORT SUMMARY: FISCAL IMPACTS: SARATOGA CITY COUNCIL SUBJECT: Resolution calling for a Public Hearing in connection with the Saratoga Underground Utility District No. 8 located along Saratoga Avenue between Fruitvale Avenue and Baroni Court. RECOMMENDED MOTION(S): Move to adopt the attached Resolution setting a public hearing on the formation of Underground Utility District No. 8 located along Saratoga Avenue between Fruitvale Avenue and Baroni Court. Attached is a Resolution which, if adopted, will establish a date for a public hearing to ascertain whether public necessity, health, safety, or welfare requires the removal of utility poles and overhead wires along Saratoga Avenue between Fruitvale Avenue and Baroni Court, pursuant to Municipal Code Section 16- 70.020. The public hearing is the initial step in establishing an underground utility district. The area proposed to be included within Underground Utility District No. 8 (see attached map) has been identified as the first priority for the expenditure of funds allocated to Saratoga under PUC Rule 20A. PG &E's "Order of Magnitude" cost estimate for District No. 8 is $645,000. There are no direct costs to the City. The cost of removing overhead utilities and poles located within the public rights -of -ways and public easements is funded through Rule 20A allocations. The cost of conversion of overhead utilities and poles located on private property and within private utility easements will be paid by the various property owners. FOLLOW UP ACTIONS: A public hearing will be held on June 3, after which the Council can opt to form the District. CONSEQUNCES OF NOT ACTING ON THE RECOMMENDED MOTIONS: The public hearing would not be scheduled and the formation of Underground District No. 8 could not proceed. ATTACMENTS: 1. Resolution calling for a public hearing on the formation of Underground Utility District No. 8. 2. Underground Utility District No. 8 boundary map. s RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA CALLING A PUBLIC HEARING TO DETERMINE WHETHER PUBLIC NECESSITY, HEALTH, SAFETY, OR WELFARE REQUIRES THE FORMATION OF AN UNDERGROUND UTILITY DISTRICT ON SARATOGA AVENUE BETWEEN FRUITVALE AVENUE AND BARONI COURT BE IT RESOLVED by the Council of the City of Saratoga, as follows: WHEREAS, Municipal Code Section 16- 70.020 establishes a procedure for the creation of underground utility districts and requires as the initial step in such procedure the holding of a public hearing to ascertain whether public necessity, health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication, or similar or associated service in any such district; and WHEREAS, it has been recommended that such underground utility district, hereafter called Underground District No.8, be formed on Saratoga Avenue between Fruitvale Avenue and Baroni Court. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. NOTICE IS HEREBY GIVEN that a public hearing will be held, by the Council of the City of Saratoga on June 3, 1998, at the hour of 8:00 P.M. in the Council Chambers of the City Hall, 13777 Fruitvale Avenue, Saratoga, California, to ascertain whether the public necessity, health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication, or similar associated service in the District hereinabove described. 2. At such hearing, all persons interested shall be given an opportunity to be heard. Said hearing may be continued from time to time as may be determined by the City Council. 3. The City Clerk shall notify all affected property owners as shown on the last equalized assessment roll and utilities concerned at least ten (10) days prior to the date of the public hearing. 4. The area proposed to be included in Underground District No.8 is shown upon that certain map entitled Saratoga Underground District No. 8, dated April 15, 1998, which is on file in the Office of the City Clerk of the City of Saratoga. The above and foregoing Resolution was Passed and Adopted by the Saratoga City Council at a meeting held on the 6th day of May, 1998, by the following vote: ..AYES: NOES: ABSENT: ABSTAIN: ATTEST: Deputy City Clerk Mayor SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM S.6 MEETING DATE: May 6,1998 CITY MGR.: ORIGINATING DEPT.: COMMUNITY ENVIRONMENT PREPARED BY: etLeAtrvtt SUBJECT: Saratoga Sunnyvale Road Median Landscaping, C.I.P. No. 9601 Final Acceptance and Notice of Completion RECOMMENDED MOTION(S): Move to accept the project as complete and authorize staff to record the Notice of Completion for the construction contract. REPORT SUMMARY: All work on the Saratoga Sunnyvale Road Median Landscape Project, C.I.P. No. 09601, has been completed by the City's contractor, Pacific Parks Landscaping, Inc., and inspected by Engineering staff. The final construction contract amount was $123,872, which is 51.1% above the awarded contract amount of $63,329. The amount above the original contract amount was expended on landscaping additional medians located on Saratoga Avenue between Cox Avenue and Kosich Drive and on Saratoga Sunnyvale Road between Brookwood Lane and Highway 9. In order to close out the construction contract and begin the one year maintenance /warranty period, it is recommended that the Council accept the project as complete. Further, it is recommended that the Council authorize staff to record the attached Notice of Completion for the construction contract so that the requisite 30 day Stop Notice period for the filing of claims by subcontractors or material providers may commence. FISCAL IMPACTS: The ten percent retention withheld from previous payments to the contractor will be released 30 days after recordation of the Notice of Completion assuming no Stop Notices are filed with the City. The adopted budget contains sufficient funds in Capital Project No. 9601, Account 4510 to cover the cost of the construction. FOLLOW UP ACTIONS: Staff will record the Notice of Completion for the construction contract and release the contract sureties and retention thirty days thereafter. CONSEQUENCES OF NOT ACTING ON THE RECOMMENDED MOTIONS: The project would not be accepted as complete and staff would notify the contractor of any additional work required by the City Council before the project would be accepted as complete. ADVERTISING, NOTICING AND PUBLIC CONTRACT: Nothing additional. ATTACHMENTS: 1. Notice of Completion. Recording requested by, and to be returned to: City of Saratoga Engineering Division of the Community Environment Department 13777 Fruitvale Avenue Saratoga, CA 95070 NOTICE IS HEREBY GIVEN that the work agreed to be performed under the contract mentioned below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor mentioned below, on property of the Owner, was accepted as complete by the Owner on the 6th day of May, 1998. Contract Number: N/A Contract Date: March 5, 1997 Contractor's Name: Pacific Parks Landscaping, Inc. Contractor's Address: 108 1/2 E. 7th Street, Hanford, CA 93230 Description of Work: Saratoga Sunnyvale Road Median Landscaping, C.I.P. No. 9601 This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California. The undersigned certifies that he is an officer of the City of Saratoga, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof, and that the same is true of his own knowledge, except as to those matters which are therein stated on information or belief, and as to those matters that he believes to be true. I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of Saratoga, County of Santa Clara, State of California on 19 ATTEST: Grace E. Cory, Deputy City Clerk Gov. Code 40814 NOTICE OF COMPLETION CITY OF SARATOGA BY: Larry I. Perlin City Manager SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM Se, MEETING DATE: May 6, 1998 CITY MANAGER: l_l ORIGINATING DEPT.: CITY MANAGER DEPT. HEAD: SUBJECT: Resolution relating to the City Manager's compensation RECOMMENDED MOTION(S): Move to adopt the Resolution. REPORT SUMMARY: Pursuant to the recent discussions between the City Council and City Manager during the latter's annual performance evaluation, I have asked the City Attorney to draft a Resolution which would grant a one -time bonus of 5% of annual salary to the City Manager for services performed during the past year. That Resolution is attached. If adopted, the City Manager would receive a bonus in the amount of $4,691. FISCAL IMPACTS: As noted. The adopted budget contains sufficient funds to provide the bonus compensation. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The Resolution would not be adopted and the City Manager would not receive the bonus. FOLLOW UP ACTIONS: The payment of the bonus will be processed. ATTACHMENTS: Resolution relating to the City Manager's compensation. RESOLUTION 98- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA RELATING TO THE CITY MANAGER COMPENSATION RECITALS WHEREAS, for the past 13 months, Larry I. Perlin has been performing services in a dual capacity on behalf of the City of Saratoga. First, as Acting/Interim City Manager, now City Manager; and second, as Public Works Director; and WHEREAS, during this period of time in addition to the normal duties and responsibilities of these positions, Mr. Perlin has been responsible for the implementation of an unprecedented reorganization of the city's governmental structure, while having to accomplish this task in the absence of several key management and non management personnel who had left the City employ during this period; and WHEREAS, the City Council wishes to recognize Mr. Perlin's extraordinary efforts over the past 13 months by providing Mr. Perlin with a one -time bonus compensation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga as follows: 1. The City Council hereby grants a one -time bonus compensation to Larry I. Perlin in the amount of $4,691.00, representing 5% of Mr. Perlin's current annual salary. 2. This one -time bonus compensation is not intended nor shall it be treated as an increase in Mr. Perlin's current annual salary, which shall remain unchanged. 1 Passed and adopted by the City Council of the City of Saratoga, California at a meeting thereof held on the day of 1998, by the following vote: Attest: AYES: NOES: ABSENT: City Clerk MSR:dsp April 24, 1998 J: \WPD\MNRSW\273\RES98 \COMPMGR.98 2 Mayor City of Saratoga, 13777 Fruitvale Avenue, Saratoga CA 95070 Please return to: City/Town Chrk, (address) COMPLETE THE FOLLOWING, ADDING ADD177ONAL SHEETS AS NECESSARY. 1. CLAIMANTS NAME (Print): TEA Y 10 C L 1 CLAIMANTS AIMANTS ADDRESS: ZO Pq v� D2. 5 AS b A CA 9 5c53-0 (Street or P.O. Batt Number City -Slate Zip Code) 3. AMOUNT OF CLAIMS HOME PHONE N I -ZA 3 O (Attach Copies of bills /estimates) WORK PHONE yoTf IF AMOUNT CLAIMED IS MORE THAT 510,000 INDICATE WHERE JURISDICTION RESTS: Municipal Court Superior Court 4. ADDRESS TO WHICH NOTICES ARE TO BE SENT, IF DIFFERENT FROM LINES 1 AND 2 (PRINT): LOCATION OF INCIDENT: Signature of Claimant CL4IM AGAINST (Name) (City State Zip Code (Street or P.O. Bas Number) S. DATE OF INCIDENT: M Aa'C�K Z t qc V �sVM TIME OF INCIDENT: 4Q-41M AV i c .Frvz_L1 c� NAMES(S) OF PUBLIC EMPLOYEE(S) CAUSING THE DAMAGES YOU ARE CLAIMING: Date Any pew who, with intent to defraud, presents any false or fraudulent claim may be punished by imprisonment or fine or both. Note: Claims must be filed within 180 days of inddent. See Government Code Section 900 rt sea, 11/91 ABAG PLAN Corp. CM1 -i 6. DESCRIBE THE INCIDENT OR ACCIDENT INCLUDING Y UR REASON FOR BELIEVING THAT THE CITY IS LIABLE FOR YOUR DAMAGES: Tfl N L7 V� N 6 N S',,, Tooter 1 2141.4-r QN Sr a1 saes AvENUE 45 t was �9N Nca M� r 1 H A HOLE I N THs C1o� M o basvrLM J U y I.6NC-t X Z W h Li- LEa C Sr �s EEF 7. DESCRIBE ALL DAMAGES WHICH YOU BELIEVE YOU HAVE INCURRED AS RESULT OF THE INCIDENT: —N-r VI 'L, D twAheo Tq� Co lL No.., ()LIT OF AuyNMEN," 1sA f- S% 'PY c.. ..o N IS tab 2 8 0 rx INO NcA-not-i 6c- tit-tE Nam. WLL SUNNYVALE, CA 94087 PHONE:(415 )969 -1700 DINUCCI. DAVID 20367 LJEPAVA DRIVE SARATOGA. CA 95070 H:(408)867 -2130 W:(408)930 -8885 ACCOUNT* 0021185 fOU SHOULD KNOW.... As a Wheel Works customer, you have a choice of whether or not any work will be performed on your vehicle. It is important to us that we provide the necessary information so that you are able to make informed decisions. Therefore, we have itemized the parts and services by the following categories. QTY 1 1. 1 1 1. IMMEDIATE ATTENTION ou may need these items due to: Component no longer performs intended purpose Component does not meet a design specification (regardless of performance) j Component is missing STOCK NUMBER AW85752015S )90175 I L1102 CSVS LABM INAL1 PREVENTIVE MAINTENANCE These are optional items Comply with maintenance recommendations by the vehicle's original equipment manufacturer (OEM) Comply with recommendations by the tire manufacturer Component is close to the end of its useful life (just above the discard specifications, or weak, etc.) DESCRIPTION 17X8.5 MOMO ARROW 5/120 1 235/45217 MICHELIN SX MXX MOUNT AFTER MARKET ALLOYS WWP VALVE STEM W /CHROME SLEEV ACCU BALANCE MAG /ALLOY ALIGNMENT INSPECTION Estimate 03/03/98 15:19 TRANSACTION ES14007281 *Original Created From #t: VEH: 93 BMW 525i TOURING LICENSE: 3RHC937 MILEAGE: 61154 VIN /STOCK: PO#: IMPROVED PERFORMANCE These are optional items Address a customer request or convenience (stiffen ride. enhance performance. eliminate noise. etc.) Although many aftermarket manufacturers claim improved performance over the original equipment manufacturer. we can only rely upon their testing results. and cannot confirm their claims of performance. PARTS LABOR /OTHER 399.2( 259.5 2.0() 4.5() 14.4 19.89 EXTENSION 399.20 259.55 2.00 4.50 14.48 19.89 By signing your car a has acknowledge th as alloy, mat or aluminum t all must re-torque the lug nuts on each wheel alter 20 miles, alter this installation. Wheel Works will provide this service free of charge. e this notice that l must re-torque rque all Inc th vehicles lug nuts after 20 miles after this installation, and Inc importance of re- torquing the lug nuts. By signing below, I cknowbd d a ar s Or a:50 W I 0 0 B O ESTIMATED COSTS g materials. Wheel Works and its I hereby authorize the repair work to be done aloft with the necessary in or delivery at my or risk. An employees may operate above vehicle for purposes ot testing, inspect responsible for loss or damage to vehicle or articles express mechanic's lien is acknowledged on above vehicle to secure the amount of repairs thereto. It is also understood that Wheel Works will note held re left in vehicle hicle i n case of fire, theft or any other cause beyond Wheel Works control. ALL PARTS AND use beYo MERCHANDISE ARE NEW UNLESS NOTED. (R REMANUFACTURED, U USED) RETURN PARTS DISCARD PARTS ABCD SAVE OLD TIRES SIGNATURE Cash Card 2 Check Charge Card 1 Coupon TOTAL PARTS AND LABOR SALES TAX 699.6 54.7 754.3 TRANSACTION TOTAL REVISED ESTIMATE LABOR PARTS AUTHORIZED BY DATE TIME CALLED BY I acknowledge notice and oral approval ot an increase in the original estimated price X ADDITIONAL WORK TOTAL IN PERSON 0 PHONE NUMBER BY PHONE C EXECUTIVE SUMMARY NO: FISCAL IMPACTS: SARATOGA CITY COUNCIL AGENDA ITEM: MEETING DATE: May 6,1998 CITY MANAGER: Ci (u y ORIGINATING DEPARTMENT: Community Development DEPARTMENT HEAD: James Walgr ommunity Development Director SUBJECT: Consideration of the Saratoga Business Development Council's request to adopt a Resolution waiving certain sign ordinance requirements during, and in support of, the "Saratoga Market Days RECOMMENDED MOTION: Approve the request of the SBDC by adopting the attached Resolution. REPORT SUMMARY: In April 1996 the City Council adopted a Resolution allowing outdoor product displays, balloons, banners and other "attention attracting" devices from May through October, on Saturdays only, in support of the Saratoga Market Days. The Resolution applied to all of Saratoga's commercial zoning districts. This relaxation of restrictions on signs was proposed by the Saratoga Business Development Council and was supported by the City Council on a temporary basis. The Resolution, and its allowances, expired in October 1996. At the SBDC's request, the City Council directed staff to reschedule this temporary Resolution for consideration. Attached is an updated Resolution that would again allow relaxed sign standards, on Saturdays only, from May 9 to October 31, 1998 in support of Saratoga Market Days. None anticipated assuming the program is self monitored for compliance by the Saratoga Market Days Committee as proposed by the SBDC and stated in the Resolution. Saratoga Market Days Page Two ADVERTISING, NOTICING AND PUBLIC CONTACT: None. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION: If the SBDC's request is denied, the City's sign ordinance would continue to regulate commercial signage during Saratoga Market Days. FOLLOW UP ACTIONS: None. ATTACHMENTS: 1. Resolution No. 1 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA WAIVING ZONING ORDINANCE STANDARDS IN CONJUNCTION WITH THE CONDUCT OF SARATOGA MARKET DAYS WHEREAS, the City Council has established the Saratoga Business Development Council whose primary objective is to assist and enhance business and economic development opportunities in the City; and WHEREAS, as part of business enhancement activities, Saratoga Market Days is proposed to emphasize shopping opportunities in all commercial areas in the City; and WHEREAS, as part of Saratoga Market Days, it is proposed to display merchandise for outdoor sales and to use banners, balloons and other attention attracting devices to draw attention to commercial areas; and WHEREAS, the Zoning Ordinance of the City of Saratoga only permits special event signs on a limited use basis and prohibits all other types of proposed displays; and WHEREAS, the City Council has endorsed the concept of Saratoga Market Days and the use of temporary signing programs necessary to the success of this activity: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga as follows: 1. That those requirements of the Zoning Ordinance regarding signing and outdoor display and sales of merchandise is hereby waived on Saturdays only for the period of May 9 to October 31, 1998 for the express purpose of supporting Saratoga Market Days. 2. That Special Event banners currently permitted by the Zoning Ordinance are allowed to be displayed on Saturdays only from May 9 to October 31, 1998 and only between the hours of 8:00 AM 5:00 PM; and further, it shall not be necessary to obtain an administrative sign permit for these banners displayed in conjunction with Saratoga Market Days nor will the display be counted as part of the days currently permitted for temporary Special Event signs. 3. Other "attention- attracting" devices to include the following will be permitted from May 9 to October 31, 1998: Individual Banners The banners will be uniform in design of 1 color lettering on a choice of 3 banner colors with the same logo and slogan as on the Area Banners. Each individual banner will not exceed 6 sq. ft. (approximately 2 ft. x 3 ft.) and will be located on existing light poles in the Village and on appropriate structures and buildings in other commercial areas. These banners will be purchased by individual merchants whose names will appear on the banner and will be displayed throughout the Saratoga Market Days season. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk Special Events Signage and Display of Merchandise The use of balloons, flowers, plants and similar displays will be permitted on Saturdays only between the hours of 8:00 AM and 5:00 PM. Outdoor merchandise displays shall be limited to an area not to exceed 30 inches wide, 8 ft. long and 8 ft. high and shall be located so as not to restrict safe pedestrian movement. Display Restrictions No sign, banner, balloons or other "attention- attracting device" shall be displayed, located or allowed to project above the roof line of a building. Enforcement Each Saratoga Market Day participant will sign an agreement that they will abide by the above stated regulations which will be enforced by the corresponding Area Representatives of the Saratoga Market Days Committee. BE IT FURTHER RESOLVED that the Community Development Director shall provide a report to the City Council prior to January 1, 1999 for the purpose of evaluating the impact of the use of said banners and other "attention- attracting" devices to determine whether the continued use of this program is contrary to the City's overall aesthetic and residential character. Passed and adopted at an adjourned regular meeting of the City Council of the City of Saratoga held on the 6 day of May, 1998 by the following vote: MINUTES SARATOGA CITY COUNCIL TIME: Wednesday, April 15, 1998 6:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting It 6) 6:30 p.m. Special Meeting for the purpose of a Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager Administration Conference Room, 13777 Fruitvale Avenue Mayor's Report on Closed Session No final decisions. 7:30 Pledge of Allegiance Led by Larry Fine. 1. ROLL CALL The meeting was called to order at 7:35 p.m. Councilmembers Bogosian, Moran, Shaw and Mayor Wolfe were present; Councilmember Jacobs was absent. Also present were City Manager Perlin, Community Development Director Walgren, City Attorney Riback, and Deputy City Clerk Cory. 2. CEREMONIAL ITEMS A. Resolution appointing Public Safety Commissioners MORAN /SHAW MOVED TO ADOPT RESOLUTION 98 -07. Passed 4 -0. B. Administration of Oath of Office to Above Commissioners Ballingall, Biester, and Hexamer took the oath of office. 3. REPORT OF CITY CLERK ON POSTING OF AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on April 10. 4. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC A. ORAL COMMUNICATIONS Larry Fine, Regional AYSO Commissioner, opposed increased fees for use of Congress Springs Park by sports leagues. He requested that the proposed fee increase be agendized. He suggested that staff and Council meet with representatives of soccer leagues for discussion. Mark Linsky opposed the fee increase and noted the value of the soccer program. He supported the idea of meeting to work out an agreement. B. COMMUNICATIONS FROM COMMISSIONS None. C. WRITTEN COMMUNICATIONS None. 5. CONSENT CALENDAR A. Previously- Discussed Items None. B. New Items Councilmember Shaw removed Item 5 from the Consent Calendar. BOGOSIAN /SHAW MOVED TO APPROVE CONSENT CALENDAR B WITH THE EXCEPTION OF ITEM 5. Passed 4 -0. 1) Planning Commission Actions, 4/8 Meeting cancelled due to lack of a quorum. 2) Memo Authorizing Publicity for Upcoming Hearings No hearings scheduled for May 6. City Council Minutes 2 April 15, 1998 3) Resolution 97 -48.1 amending Resolution 97 -48 appointing the Hakone Foundation Liaison 4) Approval of Check Register 5) Quarterly Report to Regional Water Quality Control Board on City NPDES Activity Councilmember Shaw asked that attendance at UCAP meetings be included in the NPDES reports. There was consensus to direct staff to route the UCAP agendas and minutes to the Council. SHAW MORAN MOVED TO APPROVE ITEM 5. Passed 5 -0. 6) Resolution 98-08 setting Bond Amounts for Certain City Officers 7) Approval of License Agreement between City and Primary Plus, Inc. regarding Property adjacent to El Quito Park and Authorization for Mayor to Execute C. CLAIMS AGAINST THE CITY 1) Claim of Morris in connection with automobile damage due to pothole SHAW /BOGOSIAN MOVED TO DENY THE CLAIM AND REFER IT TO THE SAN JOSE WATER COMPANY. Passed 4 -0. Since the hour of 8:00 p.m. had not yet arrived, Mayor Wolfe proceeded to items following public hearings on the agenda. 4. A. Oral Communications (continued) and instructions to staff regarding actions on current oral communications It was noted that the fee increase brought up by Mr. Fine and Mr. Linsky was on the April 21 agenda. Staff was directed to respond to the points made in Mr. Fine's letter and include his letter in the packet Mayor Wolfe then proceeded to Items 9 and 10. 9. ROUTINE MATTERS A. Approval of Minutes 4/1; 4/7 SHAW /MORAN MOVED TO APPROVE THE APRIL 1 MINUTES. Passed 4 -0. MORAN /SHAW MOVED TO APPROVE THE APRIL 7 MINUTES. Passed 4 -0. 10. CITY COUNCIL ITEMS A. Agenda items for adjourned regular meeting April 21 1) Joint Meeting with Library Commission Internet Access Use of Community Room space Other Items: 2) Recommendation from Parks and Recreation Commission on fee structure changes for use of parks by sports leagues 3) Quarterly Program and Major Project Review (includes Litigation Update by City Attorney) 4) Third Quarter Financial Review 5) FY98 -99 and 99 -00 Budget Preview. Councilmember Bogosian stated that the library is hiring a space consultant to make recommendations on use of the entire library, not City Council Minutes 3 April 15, 1998 just the Community Room. In addition to the suggested items, Councilmembers agreed to add Landscaping and Lighting District #1. 6. PUBLIC HEARINGS 8:00 pm. A. Vessing Road Assessment District Protest Hearing (continued from 1/21) City Manager Perlin noted that a majority of the property owners had submitted a petition requesting continuance for three months. The public hearing was opened at 8:01 p.m. MORAN /BOGOSIAN MOVED TO CONTINUE THE HEARING TO JULY 15. Passed 4 -0. B. Appeal of Design Review Approval and Variance Approval to construct a new 4,047 sq. ft. house, 25 feet in height on a vacant 1.002 acre lot at 21194 Haymeadow Dr. in the R- 1- 40,000 zoning district. Applicant requested variance approval in order to adhere to that zoning district's standard front yard setback rather than the percentage based setbacks prescribed for all vacant lots. Applicant also requested design review exception to permit construction of garage with 7 foot, 6 inch underfloor clearance, exceeding City limitation of 5 feet, and floor area exception to waive required floor area reduction for houses in excess of 18 feet in height. (Applicant, Persson; Appellant, Weiser)(DR97 -053; V97- 011)(APN 503- 55 -53) City Manager Perlin noted the receipt of a petition from neighbors of the project supporting the application. Community Development Director Walgren reviewed the staff report and answered Councilmembers' questions. The public hearing was opened at 8:22 p.m. Harold Toppel, attorney for the appellant, expressed disagreement with the staff report. He felt the staff report's description of the view impact was incorrect, and the stakes and poles marking the site were misleading. He believed the house should have been single story, and it would have been better located lower on the lot, where he felt the soil, although potentially unstable, is buildable. He withdrew his objection to the building site approval. Russell Dotter spoke as architect for the project. He stated that the house had been located where it was partly to avoid cutting down large trees on the lot. He said the loss of view by the appellants was not as great as their representative described. He felt moving the house would cause more impacts on the neighbors, and the soil is too unstable on the lower part of the lot. He answered Councilmembers' questions. Abby Weiser spoke as one of the appellants. She stated that Mr. Dotter had not seen the view impacts from inside her house and could not realize how significant they were. She felt the house should be moved to the lower part of the lot. No one further appearing to speak, the public hearing was closed at 8:59 p.m. Councilmembers discussed the constraints on the lot, including trees and geology, the design of the project, and whether it was appropriate that the neighbors influence the design of a house. SHAW /MORAN MOVED TO DENY THE APPEAL, TO UPHOLD THE PLANNING COMMISSION DECISION AND TO DIRECT THE CITY ATTORNEY TO PREPARE A RESOLUTION MEMORIALIZING THE DECISION AT THE NEXT MEETING. Passed 4 -0. 7. OLD BUSINESS City Council Minutes 4 April 15, 1998 A. Review of Village Valet Parking Program continued from November 19 Administrative Analyst Loft reviewed the staff report. She stated that representatives of two condominium associations had been notified of this item. Councilmember Bogosian felt that the residents of Oak Street should be notified of this item. In answer to Councilmember Moran, Deputy City Clerk Cory stated that fora public hearing she prepares a memo recommending publicity which would then be approved by the City Council. Councilmember Moran stated that an ordinance should be drafted with provisions showing where cars can be parked and with a clause allowing for periodic review. She felt a public hearing should be held with thorough noticing. Council and staff discussed extent of noticing. There was consensus to mail first class notice of the hearing to Oak Street residents from Highway 9 to Sixth Street, including the school. MORAN /SHAW MOVED TO APPROVE FOR 60 DAYS THE MODIFIED VALET PARKING PLAN FOR SARATOGA VILLAGE WITH THE DELETION OF THE SARATOGA DRY CLEANERS VALET PARKING LOCATION. Passed 4 -0. MORAN /SHAW MOVED TO AUTHORIZE STAFF TO CHANGE THE VALET LOADING ZONE AT SARATOGA DRY CLEANERS TO 15 MINUTE PARKING ZONES AND INSTALL CORRESPONDING SIGNAGE. Passed 4 -0. MORAN /BOGOSIAN MOVED TO DIRECT STAFF TO DRAFT AN ORDINANCE FOR VALET PARKING SERVICE PERMITS FOR USING THE CITY'S PUBLIC RIGHT OF WAY; THE ORDINANCE WILL INCLUDE DELINEATION OF WHERE CARS ARE TO BE PARKED AND A PROVISION FOR PERIODIC REVIEW; IT WILL BE INTRODUCED AT A PUBLIC HEARING WITH THOROUGH NOTICING. Passed 4 -0. In answer to Councilmember Bogosian, City Manager Perlin stated that the signs would cost under $100. City Attorney Riback stated the Planning Commission would not be involved in the ordinance unless the City Council wished them to be. City Manager Perlin stated that the Public Safety Commission has been the group involved. 8. NEW BUSINESS A. Landscaping and Lighting District LLA -1 Resolutions preliminarily Approving Engineers Report and setting Public Hearing City Manager Perlin noted that corrections needed to be made in some of the calculations in the Engineers Report. He recommended continuing the item. There was consensus to continue the item to April 21. B. Position on Proposition 224 City Manager Perlin reviewed the report. John Heindel spoke as an engineer who performs contract work for the City. He explained his opposition to the proposition and urged the Council to express opposition. BOGOSIAN /SHAW MOVED TO OPPOSE PROPOSITION 224 AND TO DIRECT STAFF TO WRITE A LETTER FOR THE MAYOR TO SIGN. Passed 4 -0. B. Other Councilmember Shaw suggested that the agenda be revised to make it clearer that agenda items for upcoming meetings were not intended for City Council Minutes 5 April 15, 1998 substantive discussion, but were placed on the agenda for scheduling purposes only. Councilmember Bogosian asked about the status of Villa Oaks Lane; City Manager Perlin replied that it would be included in the City Attorney's next litigation update. Councilmember Moran asked about a presentation to be made by West Valley Sanitation District; City Manager Perlin replied that he was scheduling it, along with two other presentations. Mayor Wolfe reported that he had spoken to Principal Kevin Skelly about various means of acquainting high school students with local government. 11. CITY MANAGER'S REPORT Sheriff Candidate Forum League of Women Voters is sponsoring a forum on May 5 at 7:30 pm. Sheriff's Technician Yvette Gonzales has resigned, effective April 24, to take another position. Area Code Boundary Changes Announced upcoming hearings. Auction Auction of surplus equipment gained over $77,000. Recruitment Recruitment for several positions is proceeding smoothly. Creek Announced upcoming creek cleanups. Mayor Wolfe mentioned that he had spoken to the Executive Director of the County Cities Association. She will send letters to the Public Utilities Commission and other appropriate bodies opposing area code splits for small cities. 12. ADJOURNMENT The meeting was adjourned at 10:00 p.m. to 7:00 p.m. on Tuesday, April 21, at the Adult Care Center, 19655 Allendale Avenue. Respectfully submitted, Grace E. Cory Deputy City Clerk MINUTES SARATOGA CITY COUNCIL 9 A (-D TIME: Tuesday, April 21, 1998 5:00 p.m. PLACE: Adult Care Center, 19655 Allendale Avenue TYPE: Adjourned Regular Meeting /Quarterly Budget and Program Review /Joint Meeting with Library Commission 5:00 p.m. Special Meeting for the purpose of a Closed Session pursuant to Government Code Section 54956.9: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Names of cases: San Francisco Baykeepers v. Saratoga; San Francisco Baykeepers v. Water Resources Control Bd. et al.; City of Saratoga v. West Valley Community College and Closed Session pursuant to Government Code Section 54956.9(c): CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Possible initiation of litigation in one case. Mayor's Report on Closed Session No decisions. 1. Roll Call The meeting was called to order at 7:10 p.m. Councilmembers Bogosian, Jacobs, Moran, Shaw and Mayor Wolfe were present. Also present were City Manager Perlin, Recreation Director Pisani, Administrative Analysts Burns and Jacobs, City Attorney Riback, and Deputy City Clerk Cory. 2. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on April 17. The notice of adjournment from the April 15 Council meeting was properly posted on April 16. 3. Oral Communications from the Public on Non Agendized Items None. Mayor Wolfe announced that the Council would consider Item 5 first because it was not expected to take long, and there were a number of people in the audience waiting for that item. 5. Recommendation from Parks and Recreation Commission concerning Fees for Use of Congress Springs Park by Sports Leagues City Manager Perlin reviewed the staff report. He recommended that the Council consider allowing the Little League contract to be renewed for the current season and for the AYSO contract to be renewed through the end of the current year, both at the current rate of a flat $1500 per year. If this is done, all the sports leagues must cooperate with the soon -to -be hired playfield Program Manager to form a task force to discuss the future fee structure in good faith to reach an agreement. Councilmember Jacobs suggested having a hearing on this matter as soon as possible. City Manager Perlin stated that it would be appropriate for the ,meetings with the Project Manager to take place, then have the Parks and Recreation Commission make a recommendation, then hold a public hearing on December 2 or December 16. Larry Fine, far apart, fields. A member of there would At 7:40 p.m discussion Regional AYSO Commissioner, stated that the two sides are and that AYSO actually reduces the cost of maintaining the audience stated that if the rates were raised too high, be no place for AYSO to go. Mayor Wolfe stated that the Council would put off further on playfield issues until after consideration of Item 4. 4. Joint Meeting with Library Commission City Council Minutes Library Commissioners Ceppos, Foscato, Grantham, McLaughlin, Sessler, Towse, and Chair Manzo were present. Community Librarian Dolly Barnes was also present. A. Report on Activities of Library Space Consultant Chair Manzo reported on discussions of space problems and needs at the Library. The consultant, Robert Rohlf, has begun examining the problems. She said the community room may be needed for other purposes because the library has exceeded its capacity. He will prepare a report which could probably be ready for the Council in late May. Councilmember Bogosian stated he had met with Mr. Rohlf and had concerns about his procedures. He wished to leave the community room as it is and see what could be done with the other rooms. Chair Manzo stated that the library is so full that something must be lost. She and other commissioners expressed confidence in the abilities of Mr. Rohlf. Councilmembers suggested other options such as small add -ons or satellite operations in Saratoga. They also discussed the extent of the authority the City has over use of library space. Staff was directed to discuss with the City Attorney the terms of the library lease agreement. Community Librarian Barnes stated that the situation with the County was not an adversarial one, and everyone wishes to cooperate to determine the best use of the library space. 2 April 21, 1998 B. Continuing Discussion of Internet Access to Minors Commissioner Towse stated there were two issues: preventing small children from being exposed to pornography accidentally and preventing older children from finding it on purpose. The Library Commission felt it was best to have no filters at all for the present. Commissioner Ceppos agreed and stated that filtering would not solve the problem. Chair Manzo agreed and stated that pornography was not a significant problem in the Saratoga Library. She believed only a few people were upset about the perceived problem, and the Citizens Advisory Committee recommended that there be open access. She felt there should be personal choice when the technology allows it. Councilmember Bogosian recounted an incident in which a man went into the children's section of the library and was asked to leave. Councilmember Jacobs saw the disagreement as a clash between philosophy and practicality. He pointed out that the Council had taken a stand favoring some form of control over access. Libraries controlled access to pornography by not buying pornographic books, he said, which could be viewed as censorship. Commissioner Sessler stated that the major problems on the Internet are news groups and chat rooms, neither of which can be filtered. Concerning censorship by not buying books, he stated that those decisions are made on the basis of the whole book, while filters restrict access on the basis of a single word. He also expressed the belief that time parents spend with their children overrides anything available on the Internet. Mayor Wolfe then returned to Item 5 on the agenda. 5. Recommendation from Parks and Recreation Commission concerning Fees for Use of Congress Springs Park by Sports Leagues (continued) Councilmembers and members of the audience continued to• discuss fees for playfields, work that needed to be done on the fields to make them playable and safe, how maintenance costs are calculated, the fact that City Council Minutes 3 April 21, 1998 the national AYSO does not allow differential fees based on residence, and the fact that Saratoga has the lowest radio of employees per capita of any city in the State. When a member of the audience asked about the connection between raising fees and hiring a playfield consultant, Councilmember Jacobs pointed out that there was no connection, since the revenues from fees did not go to the fund from which the consultant would be paid. Paul Lavoie, AYSO, stated that they were providing a service and should not have to pay for use of the fields. He said they had offered to provide maintenance of the parks themselves. Mark Linsky said the negotiations may need to be completed earlier than December because of AYSO scheduling. Bill Wallace, representing AYSO and Little League, complained about the condition of the fields and stated that AYSO improves property values by making Saratoga a more desirable place to live. Councilmember Jacobs pointed out that the deterioration of the fields were a part of the gradual deterioration of the infrastructure resulting from loss of the Utility Users Tax. City Manager Perlin stated that if AYSO or Little League wished to take over park maintenance, they should give their proposal directly to him for review. Bill Cooper stated that a committee should be formed to discuss the issues similar to the Saratoga Business Development Council. Councilmember Shaw stated that is what is planned. There was consensus for the sports leagues and staff to form a committee to meet with the playfields consultant and to have staff provide the committee with a list of maintenance requirements for the fields. Jay Shepherd stated that they could figure out how to pay for maintenance. Mayor Wolfe called a recess from 9:25 p.m. to 9:40 p.m. 6. Quarterly Program and Major Project Review City Manager noted that programs and major projects were covered in his written report. There were no questions on items up to 6.D.2. Mayor Wolfe proceeded to that item. 2) Recreation Director salary Study and Job Description Review City Manager Perlin reviewed the staff report. He noted that the Council might wish to consider placing the Facilities Management function under her supervision and increase her time to 1.0 FTE rather than .9 FTE. Councilmembers and staff discussed the Recreation Director's duties in comparison to other recreation directors and whether a reclassification study was warranted on the position. Mayor Wolfe asked whether facilities rentals were included in Recreation Department income. City Manager Perlin replied that they were not, in response to the City Council's direction to keep recreation related items separate from others. Councilmember Moran felt the Council should concentrate on cutting "loss- leader" programs rather than changing the Recreation Director's job. Councilmember Jacobs felt the Recreation Director and the Finance Director should work to get a plan for full cost recovery, assuming April 21, 1998 City Council Minutes 4 that the Finance Commission charts are correct. needed to be made to those programs that failed rather than across the board. There was consensus to direct the Recreation Director to work with the new Finance Director to prepare a plan for full cost recovery in two years to be presented at the October 27 Council meeting. E. March Financial Reports and Third Quarter Financial Highlights City Manager Perlin explained the reports and answered Councilmembers' questions. He noted that the reports were presented in a new format which shows trends and issues. All numbers had been downloaded from the new HTE computer program. He believed that cuts to recover their costs F. FY98 -99 and 99 -00 Budget Development 7. Landscaping and Lighting District LLA -1 for 1998 -99 Resolution preliminarily approving Engineers Report and Resolution of Intention John Heindel, Engineer for the District, stated there would be no mailing problems with the District this year because his firm would do the mailing themselves. MORAN /SHAW MOVED TO ADOPT RESOLUTION 98 -05.2. Passed 5 -0. MORAN /SHAW MOVED TO ADOPT RESOLUTION 98 -05.3. Passed 5 -0. 8. Self Evaluation of Previous Meeting No comments. 9. Agency Assignment Reports Councilmember Bogosian mentioned the Library Joint Powers Agreement meeting on Thursday. 10. Citizens Recognition None. 11. Other City Manager Perlin reported on staff recruitment. 12. Adjournment The meeting was adjourned at 10:40 p.m. Respectfully submitted, Grace E. Cory Deputy City Clerk