HomeMy WebLinkAbout11-26-1991 City Council Agenda packetSARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 211 AGENDA ITEM
MEETING DATE: November 26, 1991 CITY MGR. APPROVA
ORIGINATING DEPT: Engineering
LYE!
SUBJECT: Civic Center Improvements Capital Project No. 956
Award of Contract for Communications System Installation
Recommended Action:
1. Declare Tel- Lan /Micro Solutions of Los Gatos to be the
lowest responsible bidder for the work.
2. Authorize staff to execute the attached agreement with
Tel- Lan /Micro Solutions for $15,847.80.
3. Authorize staff to execute change orders to the contract
up to $2,400.00.
Report Summary:
Engineering staff has solicited bids for the subject work using the
informal bidding procedures outlined in Article 12 -15 of the
Municipal Code. The work involves the installation of 69 voice
cable work stations and 60 computer network work stations at the
various locations around the Civic Center.
Three contractors bid the work. A bid summary is attached.
Tel- Lan /Micro Solutions of Los Gatos submitted the lowest
responsible bid of $15,847.80 which is approximately% below the
Engineer's Estimate of $20,000.00. 22%
Fiscal Impacts:
Sufficient funds for this work exist in the adopted FY 91 -92 budget
in Capital Project No. 956, Account No. 4510.
Attachments:
of
1. Bid Summary.
2. Agreement.
Motion Vote:
SUMMARY OF BIDS
ENGINEERS ESTIMATE
TR I ON
TM S
IvI T CT S i AN
ION S
Ito.
No.
Quantity
Quantity
Description
tkit Price
Total
Unit Price
Tote;
Uric Price
Total
Unit Price
Total
1
69 +60
Tnstall voice data
L.R.
$20,000
L.S.
19,273.90
L.S.
16,218.55
L• S.
15,847.90
communications systems
at Civic Center
Project Name: Communications System Installation
Project No. Capital Project No. 956
CITY OF SARATOGA
ENGINEERING DEPARTMENT
SUMMARY OF BIDS
Page:
Bid Date: 11-21-91
AGREEMENT
BY THIS AGREEMENT made and entered into on the 26th day of
November ,19 91 ,by and between the City of Saratoga
(hereinafter referred to as CITY) and,
NAME: TEL -LAN /MICRO SOLUTIONS
ADDRESS: 24205 Summit Woods Drive
Los Gatos, CA 95030
PHONE: (408) 353 -2773
(hereinafter referred to as CONTRACTOR), in consideration of
their mutual convenants, the parties hereto agree as follows:
CONTRACTOR shall provide or furnish the following specified
services and /or materials in accordance with the exhibits list-
ed below:
Install data and voice work stations including cabling and relo-
cate MDF as per plans prepared by HED Architects dated 6/28/91
and in accordance with bid proposals Q911114A and Q911105B Rev.
B
EXHIBITS The following attached exhibits are made part of this
Agreement:
1. Contractor's Bid Proposals dated 11 -4 -91 and 11 -6 -91.
2. Contractor's Certificate of Insurance.
TERMS The services and /or materials furnished under this
Agreement shall commence on City's Authorization and shall
be completed on or before See Below
To be completed prior to City's occupancy of each building
and in coordination with general contractor's schedule.
COMPENSATION For the full performance of this Agreement,
City shall pay Contractor: $15,847.80 as stipulated in bid pro-
posals Q911105B -Rev. B and Q911114A dated 11/06/91 and 11/04/91
respectively. Actual compensation may vary depending on actual
quantities of work performed and shall be based on the unit
prices bid for each work item as stated in the Contractor's Bid
Proposal. Extra work, if ordered by the City, shall be compen-
sated on a Force Account basis and shall be computed as specified
in Section 9 -1.03 of the State of California, Dept. of Transpor-
tation Standard Specifications dated January, 1988.
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to indemnify, defend and hold
harmless the City, its officers, agents and employees from any
and all demands, claims or liability of any nature, caused by
or arising out of the negligent performance of this Agreement.
Insurance. Contractor shall file with City, a Certificate of
Insurance, before commencing any services under this Agreement,
meeting minimum coverage requirements established by City and
naming City as an additional insured.
Non Discrimination. No discrimination shall be made in the
employment of persons under this Agreement because of the race,
color, natural origin, age, ancestry, religion or sex of such
persons.
Interest of Contractor. It is understood and agreed that this
Agreement is not a contract of employment in the sense that the
relation of master and servant exists between the City and Con-
tractor. At all times Contractor shall be deemed to be an in-
dependent contractor and Contractor is not authorized to bind
the City to any contracts or other obligations. In executing
this Agreement, Contractor certifies that no one who has or
will have any financial interest under this Agreement, is an
officer or employee of City.
Changes. This Agreement shall not be assigned or transferred
without the written consent of the City. No changes or varia-
tions of any kind are authorized without the written consent of
the City Manager or his authorized designee.
Termination. This Agreement may be terminated by City upon ten
(10) days written notice to Contractor. Monies then owed to
Contractor based upon work satisfactorily accomplished shall be
paid to Contractor.
2
This Agreement shall become effective upon its approval and ex-
ecution by City. In witness thereof, the parties have executed
this Agreement the day and year first written above.
PROJECT MANAGER FOR CITY CONTRACTOR
Larry I. Perlin By:
City Engineer
City of Saratoga Title:
13777 Fruitvale Ave.
Saratoga, CA 95070 Social Security
408/867 -3438 or I.R.S. Number:
INVOICING Send all invoices CITY OF SARATOGA
to the Project Manager at the
above address.
By:
APPROVALS City Manager
City Engineer City Attorney
Organization: 9010
Account: 4510
Project: 0956
Amount: $15,847.80
P.O. No.:
MicroSolutions/TEL-LAN
CITY OF SARATOGA QUOTATION Q911114A
DESCRIPTION: City Hall cabling installation considerations for
Voice and Data during after the remodeling.
TO: Joe, Oncay, Chief Building Official DATE: 11/04/91
City of Saratoga PHONE 408 867 -4605
13777 Fruitvale Avenue FAX 408 741 -1132
Saratoga, CA 95070
TERMS: 50% PAYMENT OF INVOICE DUE UPON RECEIPT OF ORDER; BALANCE DUE UPON COMPLETION OF
CONTRACT.
UNIT EXT.
QTY TAX DESCRIPTION PRICE PRICE
1 T 32 DATA ACTIVE NETWORK INTERFACE HUBS PATCHING ALL DATA JACK
FIELD CONNECTORS (IDF) TO THE FILE SERVER (MDF).
1 T REROUTING OF TRAINER /MAINTENANCE /RECREATION DATA AND /OR
TELEPHONE FROM OLD TO NEW MDF.
1 T TELEPHONE COMPANY ENTERANCE CABLING TO NEW M.D.F.
THIS ELINIMATES THE I.D.F. IN OLD WING. PRICE MAY BE
RENEGOTIATED DEPENDING UPON WHERE THE TELEPHONE COMPANY
PLACES THEIR ENTERANCE LOCATION.
1 T NEW M.D.F. TO NEW WING 100 PAIR CABLE INSTALLATION
15 T RG /62 COAXIAL CABLE TO RJ11 TWISTED PAIR ADAPTER BALUN
$2,570.00
$300.00
$1,330.00
$1,600.00
$24.00
$2,570.00
$300.00
$1,330.00
$1,600.00
$360.00
SUBTOTAL OF TAXABLE ITEMS $6,160.00
CALIFORNIA SALE TAX 8.25% $508.20
TOTAL $6,668.20
STANDARD MICROSOLUTIONS /TEL -LAN LIMITED WARRANTY
STANDARD WARRANTY: Under normal usage, all parts labor are covered by MICROSOLUTIONS or
the original equipment manufacturer for a period of 1 year from the date of purchase EXCEPT
on specific items noted on the INVOICE at the time of purchase. For "Customer Walk -in"
repairs MICROSOLUTIONS /TEL -LAN guarantees a 72 hour turn around time on all repair or
replacement except when parts are unavailable and require ordering. All EXEREX Systems include
a parts labor, ON -SITE, 12 month, 72 hour response warranty provided by National Computer
Services. An "On -site Repairs /Replacement" warranty service contract is available and must be
negotiated at the time of purchase. 1/M'47/
24205 Summit Woods Drive 408 353 -2773 Los Gatos, CA 95030
Micro Solutions /TEL -LAN
DESCRIPTION: Cabling of the City Hall before and after the remodelling using 3
pair, twisted pair, Level 3 cabling for both Voice and Data.
TO: Joe, Oncay, Chief Building Official DATE: 11/06/91
City of Saratoga PHONE 408 867 -4605
13777 Fruitvale Avenue FAX 408 741 -1132
Saratoga, CA 95070
TERMS: 50% PAYMENT OF INVOICE DUE UPON RECEIPT OF ORDER; BALANCE DUE UPON COMPLETION OF
CONTRACT.
UNIT EXT.
QTY TAX DESCRIPTION PRICE PRICE
1 T VOICE CABLING FOR THE REMODELLED CITY FACILITIES:
1) 69 LOCATIONS WITH 3 PAIR TWISTED PAIR, 24AWG, LEVEL 3
UNSHIELDED TELEPHONE /DATA CABLE.
2) TERMINATION OF CABLES WITH RJ11 MODULAR, DUAL VOICE /DATA
FEMALE WALL JACK AT THE USER END RG11 MODULAR MALE
JACKS OR STANDARD PUNCHDOWN BLOCK AT THE IDF /MD' END.
3) 50 TWISTED PAIR BUNDLE FOR I.F.M TO M.D.F. TERMINATING
WITH A STANDARD PUNCHDOWN BLOCK AT THE M.D.F.
1 T DATA NETWORK CABLING FOR THE REMODELLED CITY FACILITIES:
1) 60 LOCATIONS WITH 3 PAIR TWISTED PAIR, 24AWG, LEVEL 3
UNSHIELDED TELEPHONE /DATA CABLE (SAME AS VOICE).
2) TERMINATION OF CABLES WITH RJ11 MODULAR, DUAL VOICE /DATA
FEMALE WALL JACK AT THE USER END RG11 MODULAR FEMALE
PATCH PANEL AT ACTIVE HUB DISTRIBUTION AREAS (IDF OR MDF).
3) FOR LONG CABLE RUNS USE A SINGLE PAIR OF THE TELEPHONE
50 TWISTED PAIR BUNDLES FROM I.F.M. TO M.D.F.. TERMINATING
WITH A STANDARD PUNCHDOWN BLOCK AT THE M.D.F. CONNECTED
TO THE FILE SERVER ACTIVE HUB JACK FIELD PATCH PANEL.
32 T DATA STATION EXTENSION CABLES RG11 DATA 2 PAIR
MODULAR (12') CABLE INSTALLED FROM THE DATA WALL PLUG.
SUBTOTAL OF VOICE DATA NETWORK CABLING ITEMS $8,480.00
CALIFORNIA SALE TAX 8.25% $699.60
TOTAL
24205 Summit Woods Drive
CITY OF SARATOGA QUOTATION Q911105B REV. B
$5,520.00 $5,520.00
$2,800.00 $2,800.00
$5.00 $160.00
$9,179.60
G6g
il- -7/
408 353 -2773 1 os ratos. CA 95020