Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
02-05-1986 City Council Agenda packet
�— �3 = �� c.�,� AGENDA BILL NO. 006 Dm 1/27/86 (2/5/86) DgPAMENT:Community Development S Issue Summary Reconmiendation Fiscal Impacts Exhibits /Attachments Council Action CITY OF SARATOGA Initial: (1)6,--- Dept. Hd. C. Atty. C. Mgr. Final Map Approval for SDR -1478, Johnston /Politi Brookwood Lane (3 lots) 1. SDR 1478 is ready for Final Approval 2. All bonds, fees and agreements have been submitted to the City 3. Requirement for. City and other agencies have been met Adopt resolution No. 1478 -02 attached, approving the final map for SDR -1478. Authorize execution of contract for improvement agreement. None 1. Resolution No. 1478 -02.. 2. Report to Planning Commission 3. Location Map 2/5: 1 Approved_isubject to staff review of conditions. SECTION 1: by the following vote: AYES: NOES: ABSENT: ATTEST: CITY CLERK RESOLUTION NO. 1478 -02` RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING BUILDING SITE OF Johnston /Politi The City Council of the City of Saratoga hereby resolves as' follows: The 1.048 acre, 1.051 acres and 0.656 acres parcels shown as Parcel 1, 2 and 3 on the Final Parcel Map prepared by Westfall Engineer and submitted to the City Engineer, City of Saratoga, be approved as three (3) individual building sites. The above and foregoing resolution was duly and regularly intro- duced and passed by the City Council of Saratoga at a regular meeting held on the 5th day of February MAYOR 19 86 11 I' uauzw ©2 REPORT TO PLANNING COMMISSION THE DIRECTOR OF COMMUNITY DEVELOPMENT'S LETTER OF NOVEMBER 24, 1981 IS A PART OF THIS REPORT, LISTING ADDITIONAL CONDITIONS IMPOSED BY THE CITY COUNCIL ON NOVEMBER 18, 1981. SUBJECT: ZONING: R -1- 15,000 Sim SIZE: 2.96 acres Revised �1u/ 22/81 9/81 Commission Meeting: 10/14/81 SDR -1478 Thompkins Associates (Johnston), Brookwood Lane Tentative Building Site Approval 3 Lots REQUEST: Tentative Building Site Approval for 3 lots. ENVIRONMENTAL ASSESSMENT: A Negative Declaration has been prepared for this project. PUBLIC NOTICING: A notice was placed in the Saratoga News, the site posted, and mailings have been sent to approximately 240 property owners within the 500' radius. GENERAL PLAN DESIGNATION: Medium Density Residential and Conservation Ease- ment (in Flood Way Area) SURROUNDING LAND USES: Residential to the north, park to the west, and commercial south and easterly. SITE SLOPE: 4% STAFF ANALYSIS: The project involves splitting a 2.96 acre site adjacent to ,Saratoga Creek into 3 lots. One house and several accessory structures, and many significant trees are located throughout the site. Access to the site is presently a private road. Staff recommendations include dedication and improvement to public street standards. The minimum access road off of a cul- de-sac requires an exception to the Subdivision Ordinance per Section 23.2 1: "Neither a minimum access street nor a corridor may connect to a public street at any portion of the turnaround space of a cul -de- sac." The Commission may exercise. reasonable discretion to require such a deviation. Most of the subject property is located within the 100 year flood plain area. In order to allow any development of the site, SCVWD has suggested four alternative solutions (see letter attached dated June 12, 1980, and further explained as you requested in their letter dated October 22, 1981). The raising Report to Planning Commis SDR -1478 10/9/81 Page 2 of the perimeter or first floor alternatives would place the under floor elevations up to 8 feet above existing grade. This would involve raising of the existing home which is not contemplated by, the applicant. The berm proposal has been that most discussed, however, the LDC was concerned about its consistency with the General Plan statement "Conserve natural vegatative and topographic features which exist in Saratoga..." and the Planning Commission Committee -of- the -Whole expressed an interest in checking the possibility of the flood debris presently surrounding the creek to act as the berm. The Santa Clara Valley Water District has requested a formal letter and a more accurate map in order to check this out as well as suggesting other potential options. Attached are the previous letters from SCWVD on the site. The Parks Recreation Commission has reviewed the site and their recommendations are attached. Since the existing cul -de -sac exceeds the Subdivision Ordinance's provision for the maximum length of a cul -de -sac to be 400' a finding will be necessary that the proposal is the "only feasible method of developing the property for the use for which it is zoned." PROJECT STATUS: Said project complies with all objectives of the 1974 General Plan, and all requirements of the Zoning and Subdivision Ordinances of the City of Saratoga. The housing needs of the region have been considered and have been balanced against the public service needs of it' residents and available fiscal and environmental resources. A Negative Declaration was prepared and will be filed with the County of Santa Clara Recorder's Office relative to the environmental impact of this project, if approved under this application. Said determination date: September 29, 1981. The Staff Report recommends approval of the tentative map for SDR -1478 (Exhibit "B" filed October 29, 1980) subject to the following conditions: I. GENERAL CONDITIONS Applicant shall comply with all applicable provisions of Ordinance No. 60, including without limitation, the submission of a Record of Survey or parcel map; payment of storm drainage fee and park and recreation fee as established by Ordinance in effect at the time of final approval; submission of engineered improvement plans for any street work; and compliance with applicable Health Department regulations and applicable Flood Control regulations and requirements of the Fire Department. Reference is hereby made to said Ordinance for further particulars. Site approval in no way excuses compliance with Saratoga's Zoning and Building Ordinances, nor with any other Ordinance of the City. In addition thereto, applicant shall comply with the following Specific Conditions which are hereby required and set forth in accord with Section 23.1 of Ordinance No. 60. II. SPECIFIC CONDITIONS ENGINEERING SERVICES A. Pay Storm Drainage Fee in effect at the time of obtaining Final Approval (Currently $720. /Lot). B. Submit "Parcel Map" to City for Checking and Recordation (Pay required Checking Recordation Fees). (If Parcel is shown on existing map of record, submit three (3) to -scale prints). C. Submit "Irrevocable Offer of Dedication" to provide for a 30 foot Half- Street on Brookwood. D. Improve Brookwood to City Standards, including the following: 1. Designed structural Section 15 feet between centerline and flowline plus 5' on northwesterly side of centerline. Report to Planning Commie SDR -'1478 2. Construct full Standard turn around at end of Brookwood Lane. 3. Asphalt Concrete Berm. 4. Undergrounding Existing Overhead Utilities. 10/9/81 Page 3 E. Construct Storm Drainage System as shown on the "Master Drainage Plan" and as directed by the Director of Pulic Works, as needed to convey storm runoff to Street, Storm Sewer or Watercourse, including the following: 1. :Storm Sewer Trunks with necessary manholes. 2. Storm Sewer Laterals with necessary manholes. 3. Storm Drain Inlets, Outlets, Channels, etc. F. Construct Access Road 18 feet wide plus feet Shoulders using double seal coat oil and screenings or better on 6 in. aggregate base from Brookwood to within 100 feet of proposed dwelling. G. Construct Standard Driveway Approach. H. Construct Driveway Approach 16 feet wide at property line flared to 24 feet at street paving. Use double seal coat oil and screenings or better on 6 in. Aggregate Base. I. Provide adequate sight distance and remove obstructions of view as required at driveway and access road intersections. J. Watercourses must be kept free of obstacles which will change, retard or prevent flow. K. Obtain Encroachment Permit from the Department of Public Works for driveway approaches or pipe crossings of City Street. L. Engineered Improvement Plans required for: 1. Street Improvements 2. Storm Drain Construction 3. Access Road Construction M. Pay Plan Check and Inspection Fees as determined from Improvement Plans. N. Post bond to guarantee completion of the required improvements. O. Comply with Standard Engineering conditions. III. SPECIFIC CONDITIONS DIVISION OF INSPECPION SERVICES A. Foundation investigation required prior to building permits. Applicant's geotechnical consultant speak to all matters that may be affected by or have effect on the proposed development. B. A grading plan shall be submitted and approved prior to building permits. (It is suggested this plan be prepared by a licensed engineer or architect). Report to Planning Conic SDR -1478 10/9/81 Page 4 This plan is to be accurate to within +0.5 foot and be of such scale and contain detail as to allow accurate determination of slopes, cut fill quantities and limits of granding /excavation. Cross- sections calculations shall be submitted as appropriate. All grading shall be in accordance with City grading ordinance and the applicable geotechnical report. C. All engineering structure /components, foundations and retaining walls over 3 feet in face height shall be designed by a registered civil engineer. D. A drainage plan shall be submitted and approved prior to final approval. This plan should address all potential runoff reaching, created by, and leaving the site (including water from paved and roof areas). Plan shall shown method of collecting, carrying and disposing of all such water. Water shall not be directed onto adjacent private property without proper authority (existing natural water course, private storm drain easement, etc.). E. Existing structures on property shall be either removed or brought to code. F. Miscellaneous debris and materials shall be removed from site prior to building permits. Afr G. A 6' high chain -link fence or equivalent shall be constructed along common property line with park. IV. SPECIFIC CONDITIONS SANTA CLARA VALLEY SANITATION DISTRICT NO. 4 A. Sanitary sewers to be provided and fees paid in accordance with requirements of County Sanitation District No. 4 as outlined in letter dated November 4, 1980. V. SPECIFIC CONDITIONS SARATOGA FIRE DISTRICT A. Construct driveway 14 feet minimum width, plus one foot shoulders using double seal coat oil and screening or better on 6 inch aggregate base from public street or access road to proposed dwelling. Slope driveway shall not exceed 121/2% without adhering to the following: 1. Driveways having slopes between 122% to 15% shall be surfaced using 22 ,inches of A.C. on 6 inch aggregate base. 2. Driveways having slopes between 15% to 172% shall be surfaced using 4 inches of P.C.C. concrete rough surfaced on 4 inch aggregate base and shall not exceed 50 feet in length. 3. Driveways with greater slopes or longer length will not be accepted. B. Construct a turnaround at the proposed dwelling site having a 32 foot inside radius. Other approved type turnaround must meet requirements of the Fire Chief. Details shall be shown on building palns. C. Driveway shall have a minimum inside curve radius of 42 feet. D. Proposed dwelling must have a minimum recognized water supply capable of delivering 1000 gallons per minute for 2 hours. This is based upon the Insurance Service Office grade for determining a required Fire Flow to maintain a Grade Five (5) rating. Minimum required fire flow for the subject facility shall be 1000.gallons per minute from any three hydrants flowing with 20 psi residual. Report to Planning Commi(7 SDR -1478 E. Provide 15 foot clearance over the road or driveway (vertical) to building site. Remove all limbs, wires or other obstacles. F. Developer to install 1 hydrant that meet Saratoga Fire District's specifications. Hydrant to be installed prior to issuance of building permits. G. Driveway plans to be approved by the Saratoga Fire District prior to issuance of per: iits VI. SPECIFIC CONDITIONS SANTA CLARA COUNTY HEALTH DEPARTMENT A. Sewage disposal to be provided by sanitary sewers installed and connected by the developer to one of the existing trunk sewers of the Sanitation District No. 4. Prior to final approval, an adequate bond shall be posted with said district to assure completion of sewers as planned. B. Domestic water to be provided by San Jose Water Works. VII. SPECIFIC CONDITIONS SANTA CLARA VALLEY WATER DISTRICT A. Dedicate property, a minimum of 65' from centerline as required by SCVWD, along entire creek frontage to Santa Clara Valley Water District and /or the City of Saratoga. B. Incorporate the site's drainage into the existing storm drainage system. Outfall structure details to be submitted to SCVWD for review and permit issuance prior to Final Approval. All grading adjacent to SCVWD right of way to be done in accordance with sheets 20 -20B of said agency. Details of grading to include the cross sectional view at the right -of -way and. are to be shown on the Improvement Plans. Plans to be submitted to SCVWD for review and permit issuance prior to construction. 4. No fill or improvements to be placed on the proposed dedications. E• Comply with requirements of SCVWD and City of Saratoga to allow development of property presently in flood plain area prior to issuance of building permits. VIII. SPECIFIC CONDITIONS PERMIT REVIEW DIVISION 10/9/81 Page 5 A. Design Review Approval required on project prior to issuance of permits. B. Design Review of conceptual grading for site development required prior to Final Approval. C. Any modifications to the Site Development Plan shall be subject to Planning Commission approval. D. Prior to issuance of building permits individual structures shall be reviewed by the Planning Department to evaluate the potential for solar accessibility. The developer shall provide, to the extent feasible, for future passive or natural heating or cooling opportunities on /in the subdivision/building site. Report to Planning Ccgrmli( SDR -1478 IX. SPECIFIC CONDITIONS PARKS AND RECREATION COMMISSION A. No direct access allowed between subject property and Wildwood Park. B. Appropriate fencing between the Park and site to be in place prior to issuance of any Occupancy Permit, C. Comply letter from the Secretary of the Parks Recreation Commission dated 10/6/81. X. COMMENTS A. Tree removal prohibited unless in accord with applicable City Ordinances. Approved KK /dra P. C. Agenda: 10/14/81 Kath Ker is, sistant Planner 10/9/81 Page 6 J R -1 0 EMI POOTHILL SCNOOt. gran ft tliliIUUhIU 1101 immi;.tp cr 1 415 101 :0 1 w /1771! R-1 ,000 SI S DK /4 7$ O NsT7N November 24, 1981 Dr. Charles Johnston 20611 Brookwood Lane Saratoga, CA 95070 Dear Dr. Johnston: Sincerely, RSS:cd Enclosure oaU7 ©2 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867 -3438 This is to inform you that the City Council, at their meeting on November 18, 1981, considered your appeal of a Planning Commission denial of Tentative Building Site Approval (File SDR- 1478). After conducting a public hearing, the City Council moved to grant the appeal and approved the tentative map for 3 lots on Brookwood Lane. This approval is subject to the Staff Report dated October 9, 1981, as revised, and the following additional conditions: 1. The lots are subject to Design Review to provide for the best solution to the flooding problem, including berming, with preference, however, to pole type con- struction. 2. Lot #3, with the existing house, is to be protected utilizing berming or flood wall. 3. The applicant will enter into an agreement holding harmless the City of Saratoga relative to future flooding. A copy of the Staff Report is enclosed for your file. If you have any questions concerning this matter, please do not hesi- tate to contact our office. f( 1 iobert S. Shook Director of Community Development AGENDA BILL NO. DATE: 2/5/86 DEPARTMENT: Community Services CITY OF SARATOGA SUBJECT: Allocation of FY 1986/87 HCDA Funds Initial: Dept. Hd. C. Atty. C. Mgr. Issue Summary: It is anticipated that the City will receive $111,055 of HCDA funding for FY 1986/87 and an additional amount for Program Administration. The City has conducted one Public Hearing on 1/15/86 to receive public testimony and invite project proposals. A second Public Hearing will be conducted on 2/5/86 to review proposed allocation recommendations, take public testimony and make final FY 86/87 HCDA allocations. Recommendation: Conduct Public Hearing to receive staff recommendations for fund allocation Provide the opportunity for public response /comment Close the Public Hearing Make FY 1986/87 HCDA funding allocation (see staff report) Fiscal Impacts: The City will receive an HCDA allocation for FY 1986/87 anticipated to be $111,055 for Programs and an additional amount for Program Administration. Exhibits /Attachments: Report to City Council Council Action: 2/5: Approved recarmendations with $9,000 deleted from Elva Project and $9,000 added for Adults Taward INdependent Living. REPORT TO MAYOR AND CITY COUNCIL Subject: Housing and Community Development Act Fund Allocations for FY 1986/87 PURPOSE: 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070 (408) 867 -3438 COUNCIL MEMBERS: Linda Callon Martha Clevenger Virginia Laden Fanelli Joyce Hlava David Moyles Date: Jan. 28, 1986 Council Meeting: Feb. 5, 1986 The City Council is requested to allocate federal Housing and Community Development Act (HCDA) monies anticipated to be received by the City during FY 1986/87 in the amount of $111,055. BACKGROUND: The City of Saratoga, participating with the Urban County of Santa Clara through a Joint Powers Agreement, has received HCDA funds since 1975. The 1986/87 fiscal year will mark the City's 12th year of fund receipt. Inclusive of monies anticipated to be received during 86/87 ($111,055 Programs and $13,500 Administration), the City will have received $2,877,060. The City has used these funds for a variety of activities, some of which were: El Quito Park Development, Village beautification, removal of architectural barriers, Housing Element preparation, Senior Center construction, street reconstruction and storm drain system installations, Senior Citizen programs, the ongoing Saratoga Housing Assistance and Rehabilitation Program, and the retention of affordable, senior citizen housing within the community, i.e., Saratoga Court (20 units on Cox Avenue). Over past years the amount of HCDA funding received by the City has remained relatively constant for both Programs and Administration, providing 100% of the HCD Coordinator position and for several years a Housing Rehabilitation Outreach worker. This year (FY 86/87), however, the impact of the Gramm- Rudman- Hollings Amendment (the Balanced Budget Act) is expected to have a major impact on HCDA funding. Based on an overall Program reduction of 30 the following City allocation is likely: To: City Council Subj: HCDA Fund Allocations for FY 1986/87° Council Mtg: February 5, 1986 FY 1985/86 Programs $158,650 Administration 31,730 City Allocation: Funding History: FY 82/83 HCDA $20,000 Revenue Sharing n/a FY 1986/87 $111,055 13,500 Page 2 At the time of this writing, no definite funding level has been set. It is therefore suggested that the City use the $111,055 Program figure for allocation purposes and adjust as appropriate when a final funding figure is provided by the Federal Government. ANALYSIS I. The following project funding requests have been received by the City (see attached Project Proposal Submission forms): 1. Saratoga Area Senior Coordinating Council (SASCC): Request for 867 Requested FY 83/84 FY 84/85 FY 85/86 FY 86/87 $20,000 $20,000: $26,000 $35,000 n/a 5,000 5,000 -0- Significant factors in the increased request for funding by the SASCC are: 1) the loss of Federal Revenue Sharing funds; 2) the continued expansion of ongoing programs including the development of an arts and crafts program and increased emphasis on the nutrition and health outreach efforts; 3) the conversion of the SASCC Coordinator of Services position from 3/4 to fulltime; and 4) salary adjustments for the Coordinator and Assistant positions of 5 The Assistant position is to remain at 25 hours per week. 2. Live Oak Adult Day Services: Request FY 86/87 $5,000 Funding History: Requested FY 83/84 FY 84/85 FY 85/86 FY 86/87 HCDA -0- -0- -0- $5,000 Revenue Sharing $1,500 $1,750 $1,700 -0- To: City Council Subj: HCDA Fund Allocations for FY 1986/87 Council Mtg: February 5, 1986 Page 3 3. Transit Assist: Request FY 86/87 $4,000 Funding History: Transit Assist, a joint powers agency (Los Gatos -Monte Sereno- Saratoga) receives its funding from Transportation Development Act 4.5 monies and farebox recovery.. The agency has two components: 1) handicapped lift- equipped vans (2) and a station wagon providing on- demand (48 hours advance request) service; and 2) a volunteer driver component utilizing private vehicles. The City Council encouraged Transit Assist to apply for Block Grant monies when they came to the City during August, 1985, for supplementary funding. 4. Adults Toward Independent Living by Community Housing Developers: Request FY 86/87 $10,000 Funding History: This group has no prior history of City funding. Monies are requested for the rehabilitation of an existing residence. This activity would provide living accommodations for nine severely disabled (head and spinal cord injuries), low income Santa Clara County residents. The group agrees to provide a priority residency status for Saratogans wishing to reside, should they be successful in their HCDA request. 5. Removal of Architectural Barriers: (Handicap Ramps at Saratoga Avenue and Fruitvale Avenues) Project Proposer: John Bridgeman (a handicapped Saratoga resident) Request FY 86/87 $2,000 Funding History: The City, in past as well as the.. current year, has /is providing approximately $126,000 in a variety of Access activities within the City. John Bridgeman, a wheelchair -bound Saratoga resident, has requested access improvements be made to the Saratoga Fruitvale Avenue intersection: Per City staff estimate, the work would be to construct four (4) handicap ramps at the islands located at the intersection of Saratoga Avenue and Fruitvale Avenue. At $350 each, the cost would be $1,400. Modification of the pedestrian buttons to accommodate persons in wheelchairs should be accomplished at a cost of about $600. To: City Council Subj: HCDA Fund Allocations for FY 1986/87 Council Mtg: February 5, 1986 Page 4 II. The following projects are proposed by City staff: 1. Elva Avenue Reconstruction Storm Drain Installation and Traffic Modification. Request FY 86/87 $18,000 Funding History: FY 1984/85 (Special Jobs Bill Allocation). To date, $2,400 has been expended on preliminary engineering work leaving a fund balance of $75,100. An additional $18,000 is requested to implement Option /Exhibit "D" of the Elva Avenue Traffic Report adopted by the City Council at their meeting on 12/18/85. 2. Village Library Access: Request FY 86/87 $4,000 Funding History: During the current fiscal year, the Council allocated $7,000 for the provision of access improvements and restroom modifications to the Village Library building. Subsequent to studies performed by the project architect (W. Heid), the most feasible and least costly option will require an additional $4,000 for project completion. 3. Saratoga Senior Center Addition: Request FY 86/87 $50,000 Funding History: Requested FY 79/80 FY 80/81 FY 85/86 FY 86/87 HCDA $116,550 $127,820 $10,000 $50,000 SCBA 100,000* *(recommended to State by Local Council on Aging) The City has requested $150,000 in Senior Center Bond Act monies from the State for the addition of approximately 2,000 square feet to the existing 3,000 square foot Saratoga Senior Center. We have been advised by the locally responsible agency that the City has been recommended for $100,000 in funding, to be made available during the current fiscal year. The FY 86/87 request is to make up the $50,000 shortfall, providing architectural and engineering costs as well as kitchen and other equipment, as these costs were disallowed by the Council on Aging SCBA Advisory Committee. To: City Council Page 5 Subj: HCDA Fund Allocations for Fy 1986/87 RECOMMENDATION: It is recommended that the City Council allocate the following HCDA monies for FY 1986/87: I. Requests received by City: 1. Saratoga Area Senior Coordinating Council 2. Live Oak Adult Day Services 3. Transit Assist 4. Access Improvements Saratoga Avenue and Fruitvale Avenue (project proposed by John Bridgeman, Saratoga resident) Subtotal: II. City of Saratoga Projects: 1. Elva Avenue Reconstruction 2. Village Library Access 3. Senior Center Addition Subtotal: TOTAL RECOMMENDED TO BE ALLOCATED: Carnekie Housing and Community Development Coordinator jm Attachments Recommended Amount $30,055 3,000 4,000 2,000 $39,055 -8,-6166— a000 4431 4,000 50,000 1, °vt) $72,000 $111,055 MEMORANDUM TO: C. C C Saratoga Area SENIOR COORDINATING COUNCIL P. 0. Box 3033 Saratoga, California 95070 (408) 867 -2011 January 27, 1986 Stan Carnekie Housing and Community Development Coordinator City of Saratoga FROM: Keith Gordon Finance Chairman Saratoga Area Senior Coordinating Council SUBJECT: Community Development Block Grant Program Proposal Attached is the Saratoga Area Senior Coordinating Council's application for $35,000 in program and operating funds from Community Development Block Grant Funds for 1986 -87. The application reflects another increase over prior year's allocations because the Council feels it is necessary to increase the time of the retained coordinator from three- fourths to full -time, in order to assist in the proposed expan- sion programs anticipated to be funded partially by Senior Center Bond Act monies. This is one year ahead of earlier estimates. The assistant will remain at 25 hours weekly, and it is recommended that the funding include appropriate hourly increases for both of the retained staff. Elimination of the revenue sharing funds is also related to this request's increase. Saratoga Senior Center maintains an increasingly visible and well- rounded multi- service center program as detailed in the accompanying narrative. It is recognized as providing programs of high quality in Santa Clara County and it is our wish to maintain this level of accomplishment. Activities and programs generate a modest portion of the budget, with anticipated steady increase in revenue from dues, donations to the operating fund, interest income and a growing number of fund raising events, which will supplement the CDBG Grant by 42.8 percent. We believe this level of retained staff is necessary to support the programs and services desired and requested by Saratoga's older adults. <J. ,1Zoe,fei.eyze,i) U R B A N C O U N T Y SANTA CLARA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT PROPOSAL SUBMISSION FORM PROGRAM YEAR TWELVE (JULY 1, 1986 TO JUNE 30, 1987) County of Santa Clara Office of the County Executive Housing and Community Development County Government Center, East Wing 70 West Hedding Street San Jose, California 95110 Attention: Isao Kobashi, Program Manager ALL PROJECT PROPOSALS MUST BE COMPLETELY FILLED IN AND TYPED. Call Isao Kobashi or Charles Chew at (408) 299 -2566 if you have any questions. 2. PROJECT LOCATION: CENSUS TRACT Saratoga (City -wide) 1 U R B A N C O U N T Y APPLICANT Saratoga Area Senior Coordinating Council P.O. Box 3033, Saratoga, CA 95070 FUNDING REQUESTED: 12th Year 35,000, plus unexpended balance to the subsequent year. 1. PROJECT TITLE: SarAtoest hrpa Senior Coordinating Council (SA- 82 -32) 3. PROJECT DESCRIPTION NARRATIVE: The Saratoga Area Senior Coordinating Council opened the Saratoga Senior Center in February 1982 as a focus of activities for older adults in the Saratoga area. Members and participants of the several organizations meeting in the Center come from Saratoga, Los Gatos, Monte Sereno, Campbell, Cupertino, Santa Clara, San Jose, and unincorporated areas of the County. A few members living in distant places maintain year -long interest and participate when in the area on extended visits. Seventy -eight percent come from Saratoga. Two out of three members are from single person households. Programs and activities attract an average of 1,400 persons monthly and membership in the Council, though, not required, has increased beyond expectations from 298 to 692 since the Center opened. This represents 914 individuals. Twelve- and -a -half percent of Saratoga's residents are over 60 years old. One in three households now has a senior over 60 years old, and the 67% of persons now using the Center have low- to moderate-income levels. Seventy -two percent of households utilizing the Center have female heads. The. Council maintains diligent concern for the needs of these people, offering most pro- grams at low or no cost, access to a variety of unduplicated services, case management services, health insurance counseling, legal and tax assistance. Alternatives to C C c 3. PROJECT DESCRIPTION NARRATIVE (continued) institutional care with home care help and information on a variety of health support services is offered. Housing, transportation, and maintenance on reduced incomes are also continuing problems for Saratoga area's oldest residents who use the Center as a source for alternative solutions. A new service introduced this year is assistance with shared housing and reverse annuity mortgage. It is vital that in such a residential community as Saratoga, the support and services for older adults continue and also grow con- sistently with their changing requirements for service programs. The Coordinator of Senior Service Programs retained by the Saratoga Area Senior Coordinating Council is required to direct Center operations, supervise day -to -day, work of volunteers and the assistant who staff the Center, and to assure that the multiple needs of the Center participants are dealt with in a sensitive and pro- fessional manner. The coordinator provides considerable unduplicated direct service 4. IDENTIFY SPECIFIC MEASURABLE OBJECTIVES TO BE ACHIEVED BY THIS PROJECT FOR EACH PROGRAM YEAR IN WHICH FUNDING IS REQUESTED: Increase participation to 1,600 units monthly by 1987 in new addition. Provide limited meal programs to an average of 90, with a peak of 120 (presently average 70 with a peak of 90) Provide health screening and health focus programs, in cooperation with AARP and other local service organizations, with special lecturers and consultant services on specific nutritional'problems of older adults. Increase flu -shot sessions to three /season. Give leadership for developing a network of service providers to focus attention on the older, frail adults who do not now use the Saratoga Senior Center, and to resi- dential care and retirement /chronic care homes for special programs, taking care 5. IDENTIFY PROJECT BENEFICIARIES: (OVER) a. Total number of persons in service area. b. Number of low and moderate income persons in service area. c. of low and moderate income persons to total number of persons in service area. d. Number of elderly persons. e. Number of handicapped persons. f. Data sources California Dept. of Aging stets for PSA area agency (1980 census); Saratoga Senior Citizen Housing Needs Analysis 1975; Saratoga Social Needs Assessment; Community Forum, Public Hearing, Saratoga Council on Aging, Santa Clara County Transit Assist. follow -up data 3- 11 -82; Public hearings conducted by City of Saratoga, January 1983, 1984, and October 1985. A special survey of members done in Spring 1985 indicates 67% low to moderate income persons use the Senior Center. (See attached.) 2 29,261 6,600 23% 4,015 675 (OVER) 3. (Continued) ttrough nformation and Referral, bereav tional counse and xsonal assistance which (►not assigned to Saratoga only one day weekly, and by other Other responsibilities include assistance with overall the socialization and well -being of older adults, 4. to avoid duplication of services. l ent counseling, voca met by the case manager, local service providers. program development for Promote the development of senior housing and more adequate transportation for olds adults in•Saratoga. Continue to recruit volunteers and expand committees (over 14,000 hours of volunteer time augmented programs). Provide a variety of programs and functions to meet as much as possible the interests of local older adults. Develop'an'arts` and crafts program within the Senior Center which does not duplicate or consider access to others in the area. Plan for limited day care of frail elderly within the Senior Center in anticipation of further building expansion. 8 ESTIMATED TOTAL Design /engineering Property Acquisition Construction cost Retainer Coordinator of Services a. personnel Program b. benefits Support Office expenses a. rent b. telephone c. postage d. printing e. supplies f. travel g. utilities h. equipment i. dues subscriptions Other expenses a. accounting services b. Bp=gct services Transit Assist c. insurance d. conferences e. miscellaneous other progT ALsts Address: Contact Person: Title: President Phone: (408) 867 -2011 O( 'ROJECT: CDBG 14,700 6,300 In Kind 2,500 In Kind 50 500 150 10,800 $35,000 12th Year OTHER I I 7,800 2,800 1,700 250 1,650 800 15,000 C Estimated budget prepared by C. Keith Gnrrin lephone 867 -3763 Finance Chairman, Saratoga Area Senior Coor Co uuell 9. IDENTIFY ACTIVITIES WHICH HAVE OCCURRED IN :PRIOR YEARS WHICH RELATE TO THIS PROJECT AND IDENTIFY THE, SOURCE AND AMOUNT�9Ff n Senior Required participation in the public earing process. Wing rov a rurtinn 1980; $244,370 and modifications in 1985 -86; $20,000. Additional CDBG grants: $20,000 each year for service programs and coordination in i 82 -83, an VII V• Revenue s r .g: III -85 and $,000 in 1985 -86. 10. GOVERNMENT UNIT OR ORGANIZATION SUBMITTING THIS PROJECT PROPOSAL: Name: Saratoga Area Senior Coordinating Council City of Saratoga Richard V. Drake 9•PHOPOSED IMPLEMENTATION ACTIVITY TIME SCHEDULE List in detail the major activities to be undertaken to implement the project and the scheduled time they will begin and be completed. Once approved, projects will be closely monitored during implementation according to this time schedule: Outreach Continuation New Efforts Publications Newsletters Other Services Programs Counseling Recreational Educ. Prog. Consumer Educ. Other Consumer Transportation Unallocated Ad. Overhead TO Name Saratnga Area Spninr rnnrdinating council Project Implementor Olga S. MacFarlane. Coordinator of Senior Programs and Services Activities TAL Months E n d i n g 7/31 800 750 800 100 25 1./31 1200 1000 1500 200 50 8/31 800 750 800 100 25 9/30 1500 750 1150 150 50 10/31 1500 750 1200 200 50 11/31 1500 1000 1200 200 50 12/31 1200 1000 1200 200 50 2/28 1500 750 1700 150 50 3/31, 1500 750 1500 200 50 4/30 1500 1000 1500 200 50 5/31 1000 1000 1150 200 25 6/30 1 500 800 lu0 25 Title of Activities Health Education $15,000 Nutrition .Ed. 6,000 Health Activities 6,500 Emerg. Services 600 Other Health Ed. Programs 1,900 $10, 000 3,000 2,000 5,000 $14,500 4,500 6,000 2,000 2,000 2,500 500 7,500 50.000 Can this project' be Incorporated to this schedule? X Yes Schedule Prenarcd by: into the on -going work load of the applicant No Olga S. MacFarlane Title: Program Year Date Prepared 1 Revisions Final Approval Approved Revisions 1986 -87 and successfully be implemented accordin; Coordinator of Senior Programs and Services Activities ��a NARRATIVE OF PROGRAM ACTIVITY FOR FISCAL YEAR 1986-87 $15,000 Health $6,000 Nutrition Education: Limited reservation meal program with educational component to serve 60 persons at any one time who are identified to benefit from this service. Some catering service is contemplated with food service upgraded at bi- monthly luncheons and a quarterly theme luncheon with dietician and food service assistants as needed, making the presenta- tion. Project funds assist in subsidy for low- income persons. The increasing elderly and low- income population will require an expanded nutrition program in the near future. Kitchen help expense is included in this budget. $6,500 Health maintenance and fitness programs, designed to promote wellness. (Professional fees, classes, materials, lecturers, and limited equip- ment.) Flu shots will be offered three times in fall 1986. Health screening annually for 60 -65 persons, plus counseling, follow -up and monitoring. Health focus educational programs four times during the year on special health topics, jointly sponsored with local AARP 11760. Additional support from local sources will be sought. Educational workshops on Medicare Supplemental insurance, assistive devices, emergency services, consumer advocacy in health care. Special health programs directed at low to moderate income individuals. (Direct service and health screening costs included.) Fees subsidized for low- income persons. $600 Emergency services: Accidents, catastrophes, limited respite care, transportation and personal and family counseling. First aid equipment and supplies. $1,900 Other health education activities: CPR training, lectures and programs on major health problems of aging; drug mixing, Vial for Life, Alzheimer!s arthritis, skin con- ditions, diabetes, and other specified illnesses, and safety and protection of older adults. These programs are designed for and specifically directed to older adults. $10,000 Outreach $3,000 Acceleration of outreach efforts to identify homebound and frail elderly adults through organizations is continuing. More one -to -one contact is necessary to bring identified individuals to the Senior Center; especially designed program activities for them, both at the Senior Center and off -site continue to develop. Some respite care may be needed when not available from other sources. Transportation support and Medicare and health insurance counseling are also part of this effort. A corps of friendly visitors will assist staff and community organizations in this effort. $2,000 2 The Widowed SuiCrt Group in less than thf: yea -has grown in numbers,to 74 from its handful of persons since its inception, as a result of direct outreach effort and one -to -one contact with this population. There is no daytime group elsewhere for bereaved persons and no generic group anywhere in the area. Short -term individu counseling is a large segment of this service. New outreach efforts to the older adults of the Saratoga area will focus on socialization, promotion of fellowship, and maintaining or improving the quality of life for the target population which is increasing at a very rapid rate. $5,000 Communication through newsletters, media publicity, and networking with service providers in community organizations is required to focus and promote viable programs and activities for the older adult population in the Saratoga area. Over 650 copies of the monthly newsletter "Outlook" will be mailed this year, indicating consider- able increase of membership. $14 Other Service Programs $4,500 Counseling: The time of the focal point case manager is limited to one day weekly in Saratoga area. Efforts to increase assigned time from the Council of Aging have been unsuccessful due to cutbacks in federal funds. Counseling with personal finances, tax matters, health insurance assistance, legal services, employment and housing problems is in demand, and not duplicated by other accessible services. Career counseling and screening of persons who wish to work for older adults continues to be part of this activity two half days weekly. Job finding and placement for older adults on fixed incomes continues as a service to area seniors who do not find employment through Senior Jobs of Los Gatos, or Sunnyvale (Proven people). $6,000 Recreational and Educational Programs: A long -range plan of the Saratoga Area Senior Coordinating Council involves the steady development of both organized and drop -in arts and crafts programs with instruction and hands -on activity at specified times in the Senior Center. Budget allows for instruction, materials, and equipment. These crafts programs will not duplicate other community wide programs but are tailored to physical, social, and recreational capacities of older adults. Mahjongg, Readers'Theatre, Writing Groups, and Oral History are new activities. Educational programs of current events, reading, and discussion groups, and music and art appreciation continue expanding in a modest fashion. A very limited trip and travel program supplements and does not duplicate Community Center programs. Consumer Education and Counseling $2,000 Continuation of a most successful program on money management for older adults is geared to educating and helping persons on fixed incomes stretch their funds most effectively. Recognized experts in the areas of health insurance, estate planning, and asset management will offer seminars, and project funds will assist in purchase of materials and fees /stipends for the professional instructors in modest sums. Reimbursement to local organizations and individuals who offer older adults transportation privately or by special vehicles is a vital component of total program and Senior Center utilization. The local area resources are not sufficient to meet the need, particular) on short notice, or for transportation outside specified geographic limits. Included in this budget is an allocation for van and driver rental for limited evening and weekend service when Transit Assist is unavilable. Transit Assist utilization has increased nearly 30Z over the year with a 507 increase in registered clients from Saratoga 500 Unallocated for Emer encies An amount is allocated for unforseen expenditures, arising from rapidly emerging program'needs and to provide some flexibility for adjustments throughout the year. Ad vSX $7,500 Administrative Overhead $50 $2,500 $2,000 Saratoga Area Senior Coordinating Council is increasingly asked to take leadership in promoting Senior issues, specifically, housing and life care, control of rising st ad equ t o transportation and in home support g health care costs, adequate t It is expected that more detailed study willpbearequiredcandlconducted as a basis for data collection to support positions representing the aging local population. TOTAL C c 3 Other consumer education efforts will deal with scams, encroachment on older adults by the sales community, automobile repair fraud prevention and protective services, with elderly abuse concern. Information and referral services offered by the Center also focus on consumer awareness and tested products or service persi Transportation U R B A N C O U N T Y SANTA CLARA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT PROPOSAL SUBMISSION FORM PROGRAM YEAR TWELVE (JULY 1, 1986 TO JUNE 30, 1987) County of Santa Clara Office of the County Executive Housing and Community Development County Government Center, East \Ving 70 \Vest Redding Street San Jose, California 95110 Attention: Isao Kobashi, Program Manager ALL PROJECT PROPOSALS MUST BE COMPLETELY FILLED IN AND TYPED. Call Isao Kobashi or Charles Chew at (408) 299 -2566 if you have any questions. 1. PROJECT TITLE: LIVE OAK ADULT DAY SERVICES 2. PROJECT LOCATION: CENSUS TRACT _5070 U R B A N C O U N T Y APPLICANT LIVE OAK ADULT DAY SERVICES FUNDING REQUESTED: 12th Year 5,000 19 High School Court Los Gatos, e. A 95030 3. PROJECT DESCRIPTION NARRATIVE: Live Oak Adult. Day Services provides daily specialized recreational programs to frail seniors who have a serious disabling condition (i.e. Alzheimer's Disease, Parkinson's Disease, stroke, etc.) and must depend upon a family member to meet their daily living needs. The purpose of the program is to provide stimulating activities that promote client welfare so that placement into a nursing home is either delayed or prevented. While clients are participating in the program, the family that provides their primary care receives the desperately needed respite which allows them to continue care. This keeps their family intact, and reduces the drain on family savings. Clients currently come to the program from one to four days each week, between the hours of 9:30 a.m. and 3 :30 p.m. Fees are based on a sliding scale and the program is licensed by the state. In addition to daily programs for frail seniors, services include: health screening, respite, counseling, training and referral services to family members. 3. PROJECT DESCRIPTION NARRATIVE (continued) The need for adult day care for frail seniors has been documented by the Council On Aging of Santa Clara County and the United Way of Santa Clara County. Statistically there are 255 homebound seniors in Saratoga who could- use the services offered by LIVE OAK ADULT DAY SERVICES. Since July, 1985, the program has served 18 individuals living in Saratoga. Currently there are four Saratoga families receiving services by the program. 4. IDENTIFY SPECIFIC MEASURABLE OBJECTIVES TO BE ACHIEVED BY THIS PROJECT FOR EACH PROGRAM YEAR IN WHICH FUNDING IS REQUESTED: 1. Provide 20,880 hours of specialized recreation activities to frail seniors (fy 1986 -87) 2. Provide 3,480 meals to frail seniors. 3. Provide 24 counseling support sessions to family members. 4. Provide four training sessions for family, staff and volunteers. 5. Provide 3,480 days of respite to family members. 6. Provide 180 frail seniors health screening. 5. IDENTIFY PROJECT BENEFICIARIES: a. Total number of persons in service area. b. Number of low and moderate income persons in service area. c. of low and moderate income persons to total number of persons in service area. d. Number of elderly persons. e. Number of handicapped persons. f. Data sources a. 1980 Census Data b. Saratoga Social Needs Study c, 1975 Saratoga Housing Study d. 1980 Census Data e. 1980 Census Data 2 (Saratoga) 255 6.600 23% 3,349 655 11%6 re'' 74 0 of carievir Chen7Is ar'e r� s- idefe r!`et7 /Ow ,4coI 1e ielecoRaii f4e- 6,1,4.4 mead 0,0 or CG rren/ le`c ezrye rt Congialeoe, Jou) /0 coiiie 8. ESTIMATED TOTAL COST OF PROJECT: Design /engineering Property Acquisition Construction cost Salaries a. personnel b. benefits Office expenses a. rent b. telephone c. postage d. printing e. supplies f. travel g. utilities h. equipment i. dues subscriptions Other expenses a. accounting services b. contract services c. insurance d. conferences e. miscellaneous TOTAL Name: Address: Contact Person: Title: Phone: 354 -4782 Saratoga, $1,700; Donations, $2,000. LIVE OAK ADULT DAY SERVICES 19 High School Court Philip Brown $5,000 Executive Director 12th Year CDBG OTHER $59,628 8,675 3,840 1,406 1,000 7,750 300 250 1,000 1,500 244 85,593 Estimated budget prepared by Phil Brown Telephone 354 -4782 9. IDENTIFY ACTIVITIES WHICH HAVE OCCURRED IN PRIOR YEARS WHICH RELATE TO THIS PROJECT AND IDENTIFY THE SOURCE AND AMOUNT(S) OF FUNDING: Activities have remained constant. Funding sources (fy 1985 86): Los Gatos, $20,000; State, $4,000; Fees, $20,000; Foundations, $16,000; 10. GOVERNMENT UNIT OR ORGANIZATION SUBMITTING THIS PROJECT PROPOSAL: Title of Activities M o n t h s E n d i n g 7/31 8/31 9/30 10/31 ON GOI 11/31 G 1 12/31 1/31 2/28 3/31 4/30 5/31 6/30 Provide specialized recreation programs to frail seniors. Provide noon meals to frail' seniors. Provide 24 counseling sessions to family members. Provide 4 training sessions to families, volunteers and staff. Provide respite to f‘ .y members. Provide health screening to frail seniors. ON GOING ON GOING ON GOING ON GOING 9.PKOPOSEU IMPLF.MENTA ACTIVITY T1HE SCHEDULE List in detail the major activities to be undertaken to implement the project and the scheduled time they will begin and be completed. Once approved, projects will be closely monitored during implementation according to this time schedule: Name LIVE OAK ADULT DAY SERVICES Project Implementor Schedule Prepared by: Philip Brown Philip Rrnwn 1986 -87 Program Year Date Prepared 1/22/86 Revisions Final Approval Approved Revisions Can this project' be incorporated into the on -going work load of the applicant and successfully be implemented according to this schedule? XX Yes No Title: Executive Director County of Santa Clara Office of the County Executive Housing and Community Development County Government Center, East Wing 70 West Hedding Street San Jose, California 95110 Attention: Isao Kobashi, Program Manager FUNDING REQUESTED: ALL PROJECT PROPOSALS MUST BE 12th Year 4,000.00 COMPLETELY FILLED IN AND TYPED. Call Isao Kobashi or Charles Chew at (408) 299 -2566 if you have any questions. 1. PROJECT TITLE: Transit Assist U R B A N C O U N T Y U R B AN C O U N T Y SANTA CLARA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT PROPOSAL SUBMISSION FORM PROGRAM YEAR TWELVE (JULY 1, 1986 TO JUNE 30, 1987) APPLICANT Transit Assist Joint Powers Age 208 East Main Street Los Gatos, CA 95030 2. PROJECT LOCATION: CENSUS TRACT Saratoga City Wide, Los Gatos, Monte Sereno 3. PROJECT DESCRIPTION NARRATIVE: The Transit Assist program is a demand- responsive paratransit service providing transportation to seniors and handicapped who are transportation- deficient and reside within the sphere of influence of Saratoga, Los Gatos, and Monte Sereno. The Van Program (a component of Transit Assist) employs qualified paratransit drivers to operate two wheelchair accessible vans and one station wagon for the transportation of clients to doctors offices, medical /rehabilitation facilities, grocery stores, daycare centers, schools, social events, banks /legal institutions, and bus stops for connection with other transportation services. The Volunteer Program (the second component of Trasnit Assist) utilizes volunteer escort drivers and their vehicles to provide transportation to eligible clients (those with very low incomes and /or in need of constant assistance) for life- sustaining appointments. Transit Assist also contracts with other paratransit agencies for the transportation of clients to destinations far from Saratoga, Los Gatos, and Monte Sereno, e.g., Palo Alto, Mountain View, East Side San Jose, and Morgan Hill. Thus, through the 3. PROJECT DESCRIPTION NARRATIVE (continued) comb,ied services of the Transit Assist program, transportation to any part of Santa-C.i-arCounty is provided. Trans.i- t_Assist provides service to the transportation- deficient with special emphasis to those_Xith the greatest- needs e- eder- 1-y.,_the handicapped, the frail, those with low incomes, those with language /communication difficulties, and those living alone. The fare required from a client for transportation is approximately 10% of the actual cost to the Van Component (there is no charge for the Volunteer Component services). Transit Assist is a public, non profit community service. 4. IDENTIFY SPECIFIC MEASURABLE OBJECTIVES TO BE ACHIEVED BY THIS PROJECT FOR EACH PROGRAM YEAR IN WHICH FUNDING IS REQUESTED: It is the objective of Transit Assist to increase ridership by 10% as indicated by projections in the table below. *Projected FY85 -86 Projected FY86 -87 Percent Increase Passenger Trips 12,000 13,200 10% 1r- _klneelchair Units 1,800 1, 980 10% Handicapped Units 1,000 1,100 10% (under 60 years) Shared Rides Units 6,000 6,600 10% Operating -data. for current fiscal year is consistent with projections. 5. IDENTIFY PROJECT BENEFICIARIES: a. Total number of persons in service area. b. Number of low and moderate income persons in service area. c. of low and moderate income persons to total number of persons in service area. d. Number of elderly persons. e. Number of handicapped persons: f. Data sources -1980 Census 59,601 15,819 26.5% 8,572 1,485 8. ESTIMATED TOTAL COST OF PROJECT: Design /engineering Property Acquisition Construction cost Salaries a. personnel b. benefits Office expenses a. rent b. telephone c. postage d. printing e. supplies f. travel g. utilities h. equipment i. dues subscriptions Other expenses a. accounting services b. contract services c. insurance d. conferences e. miscellaneous TOTAL Contact Person: Title: Phone: Lauren Gray (408) 395 -2010 CDBG OTHER 4,000 4,000 12th Year 4,150 86,300 15,770 3,000 2,600 660. 1,110 2,340 600 6,000 6,000 8,500 600 19,100 156,730 Estimated budget prepared by Lauren Gray, Program And Telephone (408) 395 -2010 Operations Manager 9. IDENTIFY ACTIVITIES WHICH HAVE OCCURRED IN PRIOR YEARS WHICH RELATE TO THIS PROJECT AND IDENTIFY THE SOURCE AND AMOUNT(S) OF FUNDING: July 1982 Present: Transit Assist Joint Powers Agency Total amount allocated: $446,888 (97.4% from MTC 2.6% from COA) Sources: Metropolitan Transportation Commission, Council On Aging 10. GOVERNMENT UNIT OR ORGANIZATION SUBMITTING THIS PROJECT PROPOSAL: Name: Transit Assist Joint Powers Agency Address: 208 East Main Street, Los Gatos, CA 95030 Transit Assist Program And Operations Manager (Includes vehicle maintenance, gas /oil, Volunteer Driver mileac reimbursement, advertising, and publicity) M o n t h s E n d i n g 7/31 1/31 G R A 8/31 9/30 C O N 10/31 TIN 11/31 U 0 U S 12/31 PRO M 2/28 3/31 4/30 5/31 6/30 9•PNUPOSEU IMPLEMENTATION ACTIVITY TIME SCHEDULE List in detail the major activities to be undertaken to implement the project and the scheduled time they will begin and be completed. Once approved, projects will be closely monitored during implementation according to this time schedule: Name Transit Assist Final Approval Project Implementor Transit Assist Joint Powers Agency Approved Revisions (City of Saratoga, Monte Sereno, Town of Los Gatos) Title of Activities Arrange and provide transportation to Transit Assist clients. Program Year Date Prepared Revisions 12th (FY86 -87) 1/15/86 Can this project'be incorporated into the on -going work load of the applicant and successfully be implemented according to this schedule? X Yes No Schedule Prepared by: Lauren Gray 4- Title: Transit Assist Program And Operations Manager U R B A N C O U N T Y SANTA CLARA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROJECT PROPOSAL SUBMISSION FORM PROGRAM YEAR TWELVE. (JULY 1, 1986 TO JUNE 30, 1987) County of Santa Clara Office of the County Executive Housing and Community Development County Government Center, East \Ving 70 West Redding Street San Jose, California 95110 Attention: Isao Kobashi, Program Manager FUNDING REQUESTED: ALL PROJECT PROPOSALS MUST BE 12th Year COMPLETELY FILLED IN AND TYPED, Call Isao Kobashi or Charles Chew at (40S) 299 -2566 if you have any questions. 1. PROJECT TITLE: ATIL Hone Rehabilitation and Expansion 2. PROJECT LOCATION: CENSUS TRACT 19147 Anne Lane, Cupertino r APPLICANT Adults Toward Independent Living 10,000 (unincorporated County pocket) and Community Housing Developers 3. PROJECT DESCRIPTION NARRATIVE: The purpose of this project is to provide safe, sanitary, wheelchair accessible, affordable living accommodations in a home like enviornment for nine severely disabled low income persons. This will be accomplished through the rehabilitation and expansion of a house currently owned by Adults Toward Independent Living and occupied by seven disabled persons. In order to improve the livability of the house and increase the number of disabled persons who can be accommodated, the house must be brought up to code, modified to increase accessibility and expanded to profide 4 additional bedrooms, additional community space, 2 additional baths, and a utility room to house the appliances that are now located outside. 3. PROJECT DESCRIPTION NARRATIVE (continued) After the rehab and expansion each person will have his own room and will share three bathrooms, the living room, kitchen, and outdoor area with the other residents. Attandant care, meals and housekeeping services will be provided. All residents pay a share of the cost of operating the house including the mortgage payment, utilities, food,- and housekeeping. The House is operated on a non profit break even basis. The very low incomes of the residents occupying the house prevents the group from being able to take out a loan to finance the urgently needed rehabilitation of the House. Residents of the House are expected to locate other living accommodations after they have adapted to living outside of a medical care facility and have acquire the skills necessary to obtain employment. Most residents will stay for approximatell; two years. During this time they are encouraged to attend special classes at DeAnza and /or DPI computer school in Campbell. The cost to live at the ATIL House is under $500.00 a month, approximately half the cost of convalescent hospitals which are 4. Dr source of housing or severely disabled persons. I\TIF1' PECIFIC MEASURABLE OBJECVES TO BE ACHIEVED BY THIS PROJECT FOR EACH PROGRAM YEAR IN WHICH FUNDING IS REQUESTED: The objectives to be achieved in undertaking this project is to provide safe, sanitary, wheelchair accessible, affordable living accommodations for nine severely disabled (spinal cord and head injury) low income residents of Santa Clara County. If the project is funded by Saratoga, speical priority will be given to residents of Saratoga who wish to live in the ATIL house. (See attachment A for work to be included in the project. Plans are available upon request) 5. IDENTIFY PROJECT BENEFICIARIES: a. Total number of persons in service area. b. Number of low and moderate income persons in service area. c. of low and moderate income persons to total number of persons in service area. d. Number of elderly persons. e. Number of handicapped persons. f. Data sources Based on the number of disabled persons who will occupy the house after rehab and expansion. 2 c 9 9 1000 100% 8. ESTIMATED TOTAL COST OF PROJECT: Design /engineering Property Acquisition Construction cost Salaries a. personnel b. benefits Office expenses a. rent b. telephone c. postage d. printing e. supplies f. travel g. utilities h. equipment i. dues subscriptions Other expenses a. accounting services b. contract services c. insurance d. conferences e. miscellaneous TOTAL 10,000 88,450 Estimated budget prepared by Linda Smith Telephone 292 -9969 9. IDENTIFY ACTIVITIES WHICH HAVE OCCURRED IN PRIOR YEARS WHICH RELATE TO THIS PROJECT AND IDENTIFY THE SOURCE AND AMOUNT(S) OF FUNDING: ATIL has taken a self -help approach to meeting its goals. It acquired the house on Anne Lane without any outside assistance and began providing accommodations to persons with spinal cord and head injuries. Preliminary drawings and a cost estimate for the r- ra. n bye •-en o. ain a no cos r• c ri.i en uacobsen and 10. GOVERNM NT UNIT OR ORGANIZATION SUBMITTING THIS PROJECT PROPOSAL:County Rehab Specialis Bob Rathby Name: Adults 12th Y ear._- CDBG OTHER 8,250 10,000 N/A k S •l.D City of Cupertino and 80 ,200 County of Santa Clara DBG 3 Address: 19147 Anne I ie Alpert ;nn• 2�� w g d g, Contact Person: Sam Chriest; Title: President ATIL; Phone: 973 -0436 Proposals have been submitted to both the City of Cupertino and the County for the above funding. Suite 119 Linda Smith Executive Director, CHD 292 -9969 9. PROPOSED IMPLEMENTATION AC1VI1Y T1NE SCHEDULE List in detail the major activities to be undertaken to implement the project and the scheduled time they will begin and he completed. Once approved, projects will be closely monitored during implementation according to this time schedule: Name Adults Toward Independent Living/ CHD Project Implementor Linda Smith /Sam Chriest Title of Activities Funding for Rehab and Expansion Availiable Complete Working Drawings Finalize Work Write -up Put Work to Bid Select Contractor enter into Contract Bi Rehab and Expansion Complete Rehab and Expansion �r. 7/31 8/31 9/30 10/31 M o n t h s E n d i n g 11/31 12/31 1/31 2/28 Program Year Date Prepared Revisions 3/31 l 4/30 Schedule Prepared by: Linda Smith Title: Executive Director 12 year .1/23/86 Final Approval Approved Revisions 5/31 6/30 Can this project'be incorporated into the on -going work load of the applicant and successfully be implemented according to this schedule? x Yes No Attachment A Project Staff. Linda Smith, CHD's Executive Director who has caorked on three other housing projects for the disabled; the 27 unit Cupertino project; the Valley Medical VIP House and the 4 accessible townhome units will be the Project Coordinator for the ATIL Project. The President of ATIL, Sam Chriest, will represent ATIL in providing CHD, the architect and rehab specialist with information regarding resident needs and design requirements. Mr. Chriest will also be responsible for approving the contractors progress payments. County Rehab• Specialist Bob who has years of construction experience and has also worked with CHD on the VIP House will represent the County. The Project Architect will be Warren Jacobson, of Warren Jacobson Associates. A firm with many years architectural wxperience in Santa Clara_ County. Scope of Work and Time Schedule. Secure Funding for Rehabilitation and Expansion By May 7, 1986 Complete the working drawings By August 29, 1986 Finalize Work Write -up By September 12, 1986 Put work to bid By September 15, 1986 Select Contractor, ATIL enter into contract for rehab work By October 10, 1986 Begin Rehab and Expansion By October 20, 1986 Complete Rehab and Expansion By March 28, 1987 `Cost Breakdown. Activities Cost Architectural Plans 8,250 Rehabilitation of Existing House to include: Test and Inspect Electrical Bring Electrical up to code CFI exterior and bathroom plugs Upgrade of exposed plumbing New roof Exterior paint 150 Ft. of new fence Widen doorways Add storage in bedrooms Modify bathroom for accessibility Repair dry rot Add pocket door New concrete driveway Expansion of Existing House to include: Demolition of add /on substandard bedroom Addition of 4 new bedrooms Addition of 2 accessible bathrooms Addition of utility room Expansion of living room area (See architectural plans for detail) 27,500 62,700 Total Project Cost 98,450 Project Monitoring. Weekly progress payment meetings and inspections will be held on site during rehabilitation of the Anne Lane House between CHID Staff, and the County Rehab Specialist, the ATIL President and the contractor to monitor project progress. A monthly status report will also be submitted to both the ATIL and CI-ID Boards. _57 c/e/veet FROM: 462.0R,..5"C e:?9, 7e; 8I8/EC r r ,534,QAma,..7 A' t/E -/n Ai/C, c S cY, r• e-44e c ram,,2_57 e ..g2v-ezecyle7 ez-soze7 e2 r," crz4-41 2 7 s3,5■0 e.each crizrr e-r---frve- 1 _440 e s-9/43e:X Cete4eill Zhe 0 Pe brift .3- G2 'rSe A) e i4'<:7).--iZee" ee h cy-r- ■ife 7 L 7:;= --c LC, cr2 •a1 mez-4• 3 4 2, 00CD .cDeD ,Janeaty t7 /.vd.6 Dear Sir this is the hadicapped person asking about a ramp to be put in at the road Saratoga Fruitvale my name is John Bridgeman I talked to Erman about this subject I would like to put a requst in aboL that road. If you can put cut -outs on that road because I'm in a wheelchair and can not reach the buttion. If you have any qustions please feel free to call me at (408) 370 -3329 John 13 r C, C Thank, You John Bridgeman 1 e ti AGENDA BILL NO. v f b DATE: February 5, 1986 DEPARTMENT: C. Mgr. SUBJECT: Completion of Personnel Administrative Policies Manual Issue Summary: Last August, the Council received and reviewed the first edition of a Personnel and Administrative Policies Manual for the use and guidance of City supervisory personnel. Since then additional policies have been developed to cover areas for which there has previously been very little written direction. The attached eleven policies complete Section II of the Manual. Recommendation: Review and adopt policies regarding employment and standards of conduct. Fiscal Impacts: None Exhibits /Attachments: Administrative policies. Council Action: 2/5: Approved. CITY OF SARATOGA Initial: Dept. Hd. C. Atty. Employment SECTION II ADMINISTRATIVE POLICIES Page 1 Standards of Conduct and Discipline Page 10 Empl oyment 1 Hiring Procedures and Probationary Period It is the City's policy to hire and retain qualified employees, and to protect the City from any liability which could occur from inadequate hiring procedures. Certain guidelines are to be followed by all Departments when hiring regular or long- term temporary employees. Prior to a hiring offer being made, is to be given to the Personnel Officer: 1) Personnel Action Form, signed by Department Head, showing salary and starting date, or Department Head's memo of recommendation to hire. 2) All application forms, rating sheets and interview notes. 3) Notes from reference checks. Hiring offers are conditional pending verification of driver's license and satisfactory completion of medical or physical agility exam if these are required for the position. The six -month probationary period is part of the hiring process for regular employees. This period is used to determine whether the employment relationship should continue. If, through employee performance evaluation, it is determined that a satisfactory performance level cannot be achieved through a reasonable amount of training and coaching, probationary employees will be released. If a determination cannot be made 2 the following paperwork by the end of six months, the probationary period may be extended. Written notice of probationary rejection or extension of probation must be made effective no later than the last day of the probationary period and must be served on or before its effective date. The Personnel officer must be advised in advance of any such notice being given. Upon satisfactory completion of the probationary period, employees are moved to regular status. All employees, regardless of status or length of service, are required to meet and maintain standards of job performance and behavior. 3 Equal Employment Opportunity The City will maintain a policy of non discrimination with all employees and applicants for employment. All aspects of employment within the City will be governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, sex, age, national origin, handicap, veteran status, marital status or medical condition, except for bonafide occupational qualifications. All decisions made with respect to recruiting, hiring and promotions for all job classifications will be made solely on the basis of individual qualifications related to the requirements of the position. 4 Emergency Workers The California Government Code declares all public employees to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law. The term public employees includes all persons employed by the state or any county, city, state agency or public district. The City Emergency Plan provides for assignment of all City employees to specific areas of responsibility during times of emergency. Employees are expected to make every effort to report to their assigned area if an emergency occurs during non working hours. 5 Job Performance Appraisal It is the City's policy to provide a process by which the job performance of each employee is regularly appraised for the purposes of development, merit review and counseling. The employee performance appraisal process will be managed in order to accomplish the following objectives: A. To provide employees with full and accurate information concerning their performance. B. To identify performance elements in which employees do well and those elements which require improvement. To establish plans to correct performance shortcomings. C. To provide a basis for linking employee performance to merit increase considerations. The Personnel Manager will maintain a system by which to assist supervisors in completing performance appraisals on a timely basis. The timely processing of performance appraisals is the responsibility of the supervisor, ranking among the most important of management tasks. Procedures Each supervisor is responsible for conducting performance appraisals for each subordinate employee. Supervisors are encouraged to view performance appraisal as an on -going process. Observations of the employee's work should be noted and reviewed from time to time on a regular basis. 6 Probationary employees will receive a written appraisal prior to the end of the probationary period. After an employee has moved to regular status, a written appraisal which becomes part of his or her permanent personnel record is to be completed at least once a year. Merit increases will not be processed unless accompanied by a written appraisal. Employees who have reached the top step of their range are to be reviewed annually even though they are not eligible for merit increases. Additional instructional material on use of the performance appraisal form and procedures is available from Personnel. 7 Personnel Records and Privacy Access to personnel files is restricted to authorized employees of the Personnel Department and to supervisors or managers on a "need to know" basis. All inquiries and requests for information from employee files, including requests for references of former employees, are to be directed to Personnel. Supervisors and other employees are not to provide personal or employment references on ex- employees or current employees. Exceptions can be made if an employee or ex- employee gives advance written permission to management personnel for a job performance reference. Procedures A. Telephone inquiries: Information will be verified by "Personnel via telephone but will be limited to the following: date of hire or date of separation social security number job title B. Written inquiries: If the request for information is in writing, salary information will be verified. Verification will be in writing, and a copy placed in employee's file. C. Employee Requests: Upon advance request, an employee may inspect his or her personnel file in the presence of the Personnel Manager and within the personnel records area only. 8 D. Governmental Inquiries: The City will cooperate with federal, state and local government agencies investigating an employee if the agency has legal authority for an investigation. In such cases, the City will protect the privacy of employees to the extent possible. 9 General Standards of Conduct and Discipline 10 Standards of Conduct The City's standards of conduct are established for the guidance of all employees. These standards are only a partial list of unacceptable behaviors and conduct. Infractions will lead to disciplinary action. Each case shall be treated on an individual basis. Unacceptable behavior includes: o Falsification of records, including employment application, timesheets, expense statements. o Being under the influence of or possessing or using alcoholic beverages on City premises during working hours or while on City business (except at City sponsored social events). o Being under the influence of or possessing or using illegal drugs or a contolled substance without a prescription on City premises during working hours or while on City business. o Damage or destruction of City property due to careless or willful acts. o Negligence in observing fire prevention and safety regulations. o Inability or unwillingness to work in harmony with other employees. Discourtesy to members of the public or other persons doing business with the City. 11 o Theft, fraud, gambling, carrying concealed weapons or explosives, or violation of criminal laws on City premises. Fighting, throwing things, horseplay, practical jokes or other disorderly conduct which may endanger the well -being of any employee or City operations. o Threatening, intimidating, coercing, using abusive or insulting language, or otherwise interfering with the performance of other employees. o Insubordination or refusal to comply with instructions or failure to perform reasonable duties to which assigned. o Use of City material, time or equipment for unauthorized purposes or for personal use. o Immoral or indecent conduct. o Excessive or unexcused absenteeism or tardiness, or leaving work site without permission. o Performance which does not meet the requirements of the position. o Engaging in such other activities as may be inconsistent with the ordinary and reasonable rules of conduct necessary to the mutual welfare of the City and its employees. 12 HARASSMENT IN EMPLOYMENT Harassment of an applicant or employee by a supervisor, management employee or co- worker on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age will not be tolerated. Disciplinary action up to and including termination will be instituted for behaviour described in the following definition of harassment. DEFINITION Harassment includes, but is not limited to: (1) Verbal Harassment For example, epithets, derogatory' comments or slurs on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age. (2) Physical Harassment For example, assault, impeding or blocking movement, or any physical interference with normal work or movement when directed at an individual on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age. (3) Visual Forms of Harassment For example, derogatory posters, notices, bulletins, cartoons, or drawings on the basis of race, religious creed, color, national 13 origin, ancestry, physical handicap, medical conditions, marital status, sex or age. (4) Sexual Favors Unwelcomed sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature which is conditioned upon an employment benefit, unreasonably interferes with an individual's work performance or creates an offensive work environment. Responsibilities Each employee is responsible to insure that his or her conduct or actions do not violate the law or this policy, nor actively or passively condone any form of harassment. Any employee who feels this policy has been violated is requested to notify the appropriate supervisor, department head, personnel officer, or the City Manager. Whether or not an alleged incident or conduct constitutes harassment will be determined on a case by -case basis after an impartial examination of facts and circumstances. Effort will be made to protect the privacy of parties involved in a complaint. The City Manager and each manager and supervisor is responsible for administering this policy and assuring that every subordinate employeeis provided a work environment free of discriminatirj or harassment. Harassment as defined above violates Title VII of the Civil Rights Act of 1964, the California Government Code, and regulatory guidelines of the Equal Employment Opportunity 14 Commission, and the California Fair Employment and Housing Commission. Violation of this policy shall generally constitute just and reasonable cause for discipline, up to and including termination. Exclusions This policy is not to be construed as either prohibiting or condoning mutually agreeable relationships between employees, or restricting individual conduct or activities that have no bearing on employment or impact in the workplace. 15 Breaks During Work Day Employees are entitled to a ten minute rest period for every four hours worked. Insofar as practicable, the break shall be scheduled in the middle of each four hour period. There is no provision for breaks to be cummulative. Breaks can only be taken during the appropriate time period, and cannot be "saved" to take at a later time. Acceptance of Gifts or Gratuities To avoid any appearance of influence, City employees are not to accept gifts or gratuities from persons or organizations with whom they deal in the course of business. This does not necessarily include invitations to events open to the general public, nor goodwill gestures to the City employees as a whole, as long as gifts are not given to individuals. An employee who has questions about a particular situation should contact the City Attorney. 17 Use of City Vehicles City vehicles are to be used only for official business and are not to be driven for personal use. Any such personal use can result in disciplinary action up to and including dismissal. Damage incurred during any such unauthorized use will be the responsibility of the user. If an employee is involved in an accident with a City vehicle they are to: 1) Call County Communications, request Sheriff, and request pictures be taken by the Sheriff. 2) Call the City and request Supervisor to come to the scene of the accident. 3) Follow standard accident procedures of exchange of identification of drivers. 4) Cooperate with Sheriff or Police Officer in charge. 5) File a report with individual's Supervisor on own version of what happened to cause the accident. Occasionally, an employee may find it necessary to use his or her personal car in conducting City business. In such cases, he or she should obtain prior approval of his supervisor to use his or her own car, and then keep a record of mileage in order to receive an appropriate reimbursement from the City. If an employee using his /her car on City business is involved in an accident, or has other valid reason to make a claim against his or her collision or comprehensive insurance while on City business, the City will reimburse the employee for deductible coverage. However, in no case shall the City reimburse an employee more than $250 per incident (i.e. $250 deductible limit.) 19 Revised 11/85 Employee Discipline It is the City policy to establish and maintain standards of employee conduct and supervisory practices which support and promote effective operations in the interest of the City and its employees. This includes the administration of fair, consistent and constructive employee discipline. Disciplinary actions may range from informal counseling to formal discharge. The typical sequence of progressive discipline is: Counseling, oral reprimand, written reprimand, suspension or demotion, discharge. Depending upon the circumstances, management may choose to begin disciplinary action at any step. For major infractions, or continued failure to respond. appropriately to prior disciplinary action, discharge may be the only recourse. This action should be taken when management is thoroughly satisfied that the employee has been given every opportunity to meet performance or behavior standards and has clearly failed to do so. As a result of Court decisions, public agencies must comply with certain minimal due process procedures before taking serious (i.e., suspension of more than five days, demotion or discharge) disciplinary action against their "tenured" employees. These procedures require that: 20 1. The employee receive a preliminary written notice of the proposed action stating the date it is intended to become effective and the specific grounds and particular facts upon which the action will be taken. 2. The employee be provided with any known written materials, reports or documents upon which the action is based. 3. The employee be accorded the right to respond either orally, in writing, or both to the proposed charges. The decision to terminate an employee and procedures to follow must be reviewed with the Personnel Officer prior to any action being taken. 21 CITY OF SARATOGA Initial: AGENDA BILL NO. wool Dept. Hd. DATE: February 5, 1986 C. Atty. DEPARTMENT: Cannunity Services C Mgr. SUBJECT: Letter from Public Safety Commission concerning Parties Issue Summary: The Public Safety Commission has drafted a letter to concerned parents in Saratoga indicating measures they could take to minimize the chances of a party being being hosted in their homes which ultimately got out of control while the parents were out of town. The Public Safety Commission would like the letter to be printed on City stationery from the Commission, and would like the letter to accompany another letter drafted by a Parent Networking Group. The Group evolved from the Saratoga High School .Parent Teachers Association (PTA), and their letter is designed to be complimentary to the Commission's letter in that it addressed the seriousness of the party problem, while the Commission's letter puts an emphasis on how to prevent the problem from occurring. Recommendation: Authorize letter to be sent from City as a public information item. Additionally, direct staff to prepare an article along the same lines for publication in the next City Newsletter. Fiscal Impacts: None Exhibits /Attachments: 1. Brief Report from Public Safety Commission 2. Draft letter Council Action: 2/5: Approved (slightly reworded). ao A Parent Networking Group sponsored by the Saratoga Hi PTSA is going to send out a letter in the near future to all parents of Saratoga Hi students stating their concern over the drinking /party situation in Saratoga. The group is made up of a number of concerned Saratoga parents. This group would like to attach to their letter a set of guidelines for parents who are going out of town and leaving their youth at home. They would like the guides to be on stationary with a City letterhead and endorsed by the Public Safety Commission. The City would incurr no cost for the printing or mailing of the guides. Attached is a set of guidelines endorsed by the Public Safety Commission that meets the needs of the Parent Networking Group. Lt. Kirby (West Side Sheriff's Station) endorses the steps contained therein. We would appreciate the City Council's concurrence in releasing the guidelines. For the Public Safety Commission Dear Parents: C 0 °c0oC� 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070 (408) 867 -3438 This is to suggest some steps parents of junior high and high school aged youth can take while out of town to reduce the chances of a party being held in their homes. Such parties frequently get out of control in the absence of adult supervision. When parents find they must be out of town overnight, especially on a Friday or Saturday night, the following steps are recommended: O Instruct the youth that under no circumstances is there to be any party or other similar social event held in the home while the parents are away. No more than two friends of any of the youth will be permitted to visit at the same time. The rule should apply to all the youth of the household even if they are over 18 years of age. (This is important because many of the parties which got out of hand in the past involved an "older teenager" or young adult who was supposed tobe in charge.) O Contact a good neighbor one who plans on being home while the parents are away and ask them to look after the house and provide the youth with help if they need it. Have the neighbor personally check the home at least once every evening. The best time is between 9:00 and 10:00 p.m. O Alert the Sheriff's Office at the West Side Station of your plans. They will be happy to roll -by your house periodically. Be sure to tell them the names and ages of the household members who will remain at home. This is recommended for the safety of the youth, property and neighborhood. (Call 867 9715). O Inform the youth that the neighbor will be making periodic visits to the home to ensure that everything is allright and that the Sheriff will also occassionally roll -by. Explain that this is for their own protection to avoid any problems that other youth have had. Make sure that the phone number of the neighbor, as well as the parents, is clearly posted near the telephone. O If problems do develop the youth should call the neighbor or the Sheriff (phone 911 for all emergencies) before it gets out of hand! Following the steps outlined above should substantially reduce the chances of a household becoming the victim of a party which became uncontrolled. The Saratoga Public Safety Commission AGENDA BILL NO. f ooD DATE: 1/21/86 (2/5/86) DEPARTMENT: Community Development S D Exhibits /Attachments Resolution No. Council Action CITY OF SARATOGA BIKE PATH AT FRUITVALE AVENUE AND SARATOGA AVENUE Fiscal Impacts $5,000, of which 100% will be reimbursed by TDA. 2/5: Approved REsolution 2301. Initial: Dept. Hd. C. Atty. C. Mgr. Issue Sumti3ry At its meeting of December 18, 1985, the City Council approved the use of TDA funds for the above project. As part of the application, a resolution must be adopted, authorizing the filing of said application with the Metro- politan Transportation Commission. Recommendation Adopt Resolution No. "Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Funds for Fiscal Year 1986 -87 RESOLUTION AUTHORIZING THE FILING. OF AN APPLICATION WITH THE METROPOLITAN TRANSPORTATOIN COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 1986 -87 WHEREAS, The Transportation Development Act of 1971 provides for the disbursement of funds from the Local Transportation Fund of The County of Santa Clara for use by eligible claimants for the purpose of pedestrian /bicycle projects; and WHEREAS, pursuant to the rules and regulations that have been adopted by the Secretary of the Business and Transportation Agency of the State of California in accordance with the provisions of the aforementioned legislation, an eligible claimant wishing to receive an allocation from the Local Transportation Fund shall file its application with the appropriate transportation planning agency; and WHEREAS, funds from the Local Transportation Fund will be required to construct pathway project on a portion of Fruitvale Avenue, near Saratoga Avenue; now, therefore, be it RESOLVED, by City Council that the Mayor of Saratoga is authorized to execute and file and appropriate claim pursuant to the terms of the Transportation Development Act of 1971, as amended, and pursuant to applicable rules and regulations promulgated thereunder, together with all necessary supporting documents, with the Metropolitan Transportation Commission, for fiscal year 1986 -87 Transportation Development Act monies; and be it further RESOLVED, that a copy of this resolution be transmitted to the Metropolitan Transportation Commission in conjunction with the filing of the claim; and the Metropolitan Transportation Commission be requested to concur in these findings and grant the allocations of funds as specified herein. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting thereof held on the day of 1986, by the following vote: AYES: NOES: ABSENT: ATTEST: CITY CLERK RESOLUTION NO. MAYOR y1 AGENDA BILL NO. OO DATE: 1/21/86 (2/5/86) DEPARTMENT: Community Development Issue Summary At its meeting of December 18, 1985, the City Council approved the use of TDA funds for the above project. As part of the application, a resolution must be adopted, authorizing the filing of said application with the Metro- politan Transportation Commission. Recorrmendation Adopt Resolution No. "Resolution Authorizing the Filing of an Application with the Metropolitan Transportation Commission for Allocation of Transportation Development Act Funds for Fiscal Year 1986 -87 Fiscal Impacts $5,000, of which 100% will be reimbursed by TDA. Exhibits/Attachments Resolution No. Council Action CITY OF SARATOGA BIKE PATH AT FRUITVALE AVENUE AND SARATOGA AVENUE Initial: Dept. Hd. C. Atty. C. Mgr. Initial: AGENDA BILL NO. /00 Dept. Hd. DATE: February 5, 1986 DEPARTMENT: Canmunity Services SUBJECT: Adoption Revised City of Saratoga Emergency Plan Issue Summary: The City's current Emergency Plan, adopted in 1977, is in need of updating and revision to be in conformance with the California Office Of Emergency Services' requirements and guidelines. The proposed Plan has been revised to be in conformance with OES requirements and reflects the City's current organization and staffing pattern. Recommendation: Adopt Resolution No. superseding Resolution No. 805, adopting the (revised 1986) City of Saratoga Emergency Plan. City Council commendation of Jim Appleyard and William Strohmeyer for their efforts in the revision of this Plan. Fiscal Impacts: None Exhibits /Attachments: Emergency Plan Council Action: 2/5: Adopted Resolution 2308. CITY OF SARATOGA C. Atty. C. Mgr. RESOLUTION NO. A RESOLUTION SUPERSEDING RESOLUTION NO. 805 ADOPTING THE EMERGENCY PLAN FOR THE CITY OF SARATOGA The City Council of the City of Saratoga hereby resolves as follows: WHEREAS, the City of Saratoga by Ordinance No. 38.42 adopted September 1, 1971, did establish an emergency organization, and WHEREAS, said ordinance provides that the emergency organization, the distribution of emergency powers and duties, the assignment of functions and services, and the re- cruitment, direction, and training of personnel shall be prescribed by resolution adopted pursuant to said ordinance; NOW, THEREFORE, BE IT RESOLVED as follows: SECTION 1. The emergency organization of the City shall be as described in the document entitled City of Saratoga Emergency Plan, January, 1, 1986, attached as EXHIBIT A. Said EXHIBIT A, including all information shown therein, is specifically incorporated herein as if the same were particularly described in this resolution. SECTION 2. The emergency duties of the Director, Assistant Director, and section chiefs shall be as described in said Emergency Plan. Such duties as described in said Emergency Plan may be changed from time to time by the director by written administra- tive orders, particularly for the purposes of conforming to recommendations of the Director of the California Office of Emergency Services or the Civil Defense Prepared- ness Agency. SECTION 3. Annexes: Fran time to time various annexes to the City Emergency Plan may be prepared. Such annexes, additions or revisions shall reflect the most recent direc- tives from the California Office of Emergency Services or other Plan modifications as may be approved by the Saratoga Director of Emergency Services. Such approved annexes and revisions shall become a part of the Plan. SECTION 4. A11 previous resolutions relating to the Emergency Plan for the City of Saratoga are hereby recinded. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Saratoga, this 5th day of February, 1986, by the following vote: AYES: NOES: ABSENT: ATEEST: MAYOR, CITY OF SARATOGA AGENDA BILL NO. /00 DATE February 5, 1986 DEPARTMENT: \Ccatununity Services SUBJECT: Ado.tion Revised City of Saratoga Emergency Plan Issue Summary: The City's current Emergency Plan, adopted in 1977, is in need of updating and revision to be in conformance with the California Office Of Emergency Services' req irements and guidelines. The proposed Plan has been revised to be in Conformance with/OES requirements and reflects the City's current organization and staffing pattern. Recommendation: Fiscal Impacts: None Exhibits /Attachments Emergency Plan Council Action: CITY OF SARATOGA i Initial Dept. Hd. C. Atty': C. Mgr. Adopt Resolution No. superseding Re- .lution No. 805, adopting the (revised 1986) City of Saratoga Emergence Plan. Saratoga City Council ampr mdation of Jim Appleyard and William S•►ohmeyer for their efforts in the revision of this Plan. AGENDA BILL NO. DATE: 1 -28 -86 (2 -5 -86) DEPARTMENT: Community Development D SANTA CLARA VALLEY'WATER DISTRICT FLOOD CONTROL FUNDING OPTIONS Issue SLUmiary There has been a concern expressed relative to the time to complete major flood control facilities in Santa Clara County. Funding sources have been analyzed by the Water District staff and the Flood Zone Advisory Committees are being requested to make recommendations to the Board concerning the need for additional funding. Recommendation endation Recommend Council determine position relative to new funding for the Santa Clara Valley Water District. Fiscal Impacts Impact would affect taxpayors directly. CITY OF SARATOGA Exhibits /Attachments 1. Staff Report dated January 28, 1986 2. Santa Clara Valley Water District Flood Control Funding Options Analysis Initial: Dept. Hd. Council Action 2/5: Staff to tell Water District to retain current rates and look at alternatives for funding other than per /household tax. cD Lni REPORT TO MAYOR AND CITY COUNCIL SUBJECT: SANTA CLARA.VALLEY WATER DISTRICT FLOOD CONTROL FUNDING OPTIONS DATE: 1 2.8 -86 COUNCIL MEETING: 2-5 -86 Some of the representatives to the Flood Control Advisory Committees expressed concern to the Water District staff over the projected length of time before certain projects would be completed under the current financing, i.e. property tax and benefit assessment. Therefore, the District staff has reviewed this financing scheme and several alternatives that could affect the schedule of these several projects. Enclosed is a copy of the Water District report on this matter. On page 4 of that report you will note seven funding options, three of which, No. 1, 5 and 6, are currently standard procedure for the District and four of them, No. 2, 3, 4 and 7, would be new funding schemes. Of the new funding schemes only the last, which would be a new benefit assessment, would generate funds sufficient to have any material effect on the project schedule. Pages 14 -17 indicate how doubling and tripling the benefit rates from their existing $12 per single family residence would affect the completion rate for the major projects within the several flood control zones. Saratoga is located in the North Central zone, which is depicted on page 15. You will note that the majority of the work within this zone is far downstream from Saratoga, with the exception of some work in the Calabazas downstream of Wardell. The basic question then is Saratoga's position relative to recommending, through the Flood Control Advisory Committee to the Santa Clara Valley Water District Board, that they move to increase the County -wide benefit assessment fee so as to reduce the time of completion of these projects. As the City's alternate to this committee I did not feel comfortable voting on this matter. Therefore direction from the Council should be given to your member on this Advisory Committee, as the question will be raised again at their next meeting. Report to Mayor and City Council Re: SCVWD Flood Control Funding Options You will recall that the Santa Clara Valley Water District obtained approval of the voters in 1981 for a $12 per household, together with fees against commercial and industrial property, to provide for funding of certain major flood control facilities within the County. This approval has a ten -year sunset, but the charts on pages 14 -17 assume that that funding will continue beyond that time. The program was set back adversely due to the flood damage in 1982 and 1983 and will be adversely affected in any year where there are substantial flood losses. RSS:cd Attachment January 28, 1986 Page 2 Robert ook Director of Community Development FLO C F`' T OL F TI rn`tN PTO ACCELERATE PROJECTS IN THE NORTHWEST, NORTH CENTRAL, CENTRAL AND EAST FLOOD CONTROL ZONES) SUBMITTED TO THE ZONE ADVISORY COMMITTEES FOR DISCUSSION JANUARY 23, 1986 4 Santa Clara Valley Water District 05SC5684 CONTENTS PAGE CURRENT SCHEDULE OF PROJECTS AND THEIR COSTS 1 FLOOD CONTROL FUNDING OPTIONS 3 PROJECT -BY- PROJECT SPECIAL ASSESSMENTS 5 LAND DEVELOPMENT FEES 7 REDEVELOPMENT AGENCY FUNDING 10 NEW BENEFIT ASSESSMENTS 12 CURRENT SCHEDULE OF PROJECTS AND THEIR COSTS SUMMARY WITH CURRENT SOURCES OF DISTRICT FUNDING, MAJOR FLOOD CONTROL PROJECTS WILL TAKE MORE THAN TWENTY YEARS TO COMPLETE. 05SC5684 1 ESTIMATED PROJECT COST YEAR OF FLOOD CONTROL ZONE /FACILITY IN 1906 $'S COMPLETION SUBTOTAL' 33,861,000 NORTH CENTRAL ZONE C URRE::FlT SCHEDULE OF PROJECTS r;UD THEIR PROJECTED COTS (ASSUMES CONTINUATION OF BENEFIT ASSESSMENT RATES) NORTHWEST ZONE CENTRAL ZOt1E FLOOD CONTROL ZONE /FACILITY *STE.'ENS (Pk: PI:_RICX f:ikl':E. 1.,093,000 1989 GUADALUPE RVR: RAISE GOLD ST DRDGE 1,055,000 1986 *PALO AL 10 FLOOD BASIN: 669,000 1386 GUADALUPE RVR: HEEDING, HTCH HTCHY 1,565,000 1987 .AOCE:E CRK: PAFB TO EL CAMINO 11,479,000 1994 *GUADALUPE RVR, CORPS 8,445,000 1992 MATADERO CRK, PAFB TO EL CAMINO 10,000,000 2000 GUADALUPE RVR: 280 TO DLSM HILL RD 57,771,000 1999 *BAPRON CPK: LOUIS 10 FOOTHILL 8,579,000 2000 *ROSS CRK: GUAR RVR TO CMNO DEL CERRO 3,220,000 2000 ADOBE CRK: EL CAMINO TO EL. MONTE 2,036,000 200S SUBTOTAL 72,056,000 EAST ZONE ESTIMATED PROJECT COST YEAR OF IN 1906 $'S COMPLETION *UPPER PENITENCIA CRK, SCS 173,000 1990 GUADALUPE SLOUGH 504,000 1986 *LOWER SILVER CRN, SCS 871,000 1990 *SARATOGA CRK: C.ABRILLO TO PRIJNERIDGE 4,704,000 19e8 BERRYESSA CRK, CORPS 161,000 1991 CALABAZAS CRK: LAWRENCE TO WARDELL 9,014,000 1992 *LANE CUNNINGHAM AGREEMENT 972,000 1989 MISCELLANEOU'S PROJECTS (BRIDGES) 2,324,000 1993 WRIGLEY FORD DITCH 900,000 1988 SAN TOMAS CRK: CABRILLO TO WILLIAMS 43,200,000 2009 *LOWER COYOTE CRK: BAY TO 237 12,945,000 1991 SUE:TuTAL LOWER COYOTE CRN: 237 TO MNTGUE EXP 8,200,000 1994 59, 746, 000 LOWER COYOTE CRK: MNTGUE EXP TO BSHR 7,230,000 1997 COYOTE CRK: BAYSHORE TO METCALF 11,890,000 2000 SUBTOTAL 43,342,000 *FACILITIES TO BE CONSTRUCTED TO ACHIEVE 60% FL00D DAMAGE REDUCTION DISTRICTWIDE (AS PLANNED IN 1981) 05SC5684 2 (BS C5684 FLOOD CONTROL FUNDING OPTIONS SUMMARY THERE ARE SEVERAL FEASIBLE ALTERNATIVES TO PROVIDE SUPPLEMENTAL REVENUE TO CONSTRUCT FLOOD CONTROL PROJECTS; NEW BENEFIT ASSESSMENTS WOULD PROVIDE THE MOST FLEXIBILITY. FLOOD CONTROL FUNDING OPTIONS 1. CURRENT TAXES AND BENEFIT ASSESSMENTS 2. PROJECT -BY- PROJECT SPECIAL ASSESSMENTS 3. LAND DEVELOPMENT FEES 4. REDEVELOPMENT AGENCY FUNDING 5. DEVELOPERS DEDICATE LAND FOR PROJECTS 6. DEVELOPERS CONSTRUCT FLOOD CONTROL PROJECTS 7. NEW BENEFIT ASSESSMENTS EXAMPLES PRESENTED IN THIS PAMPHLET. 05SC5684 4 f1 PROJECT -BY- PROJECT SPECIAL ASSESSMENTS. SUMMARY FOR A TEN YEAR PERIOD $1,000 PER YEAR OR MORE PER LOT WITHIN FLOODPLAINS WOULD BE REQUIRED TO CONSTRUCT PROJECTS; PROCESS SUBJECT TO MAJORITY PROTEST, 05SC5684 5 FACILITY BARRON CREEK (PAFB TO FOOTHILL) GUADALUPE RIVER (280 TO BL HILL RD) COYOTE CREEK (BAY TO METCALF) EXAMPLES OF PROJECT -BY- PROJECT SPECIAL ASSESSMENTS REVENUE I N 1.986_ $'S I F ANNUAL ASSMN1. WERE LEVIED FOR 10 YRS AT: PROJECT OF LOTS COST IN FLOOD PLAIN $100 /LOT $200 /LOT $56G /Lo1 $8,600,000 57, 800, 000 40, 300, 000 1,400 $1,000,000 $2,000,000 $5,000,000 4,500 3,500,000 7,000,000 17, 500, 000 3,600 2,800,00G 5,600,000 14, O00, 0G0 (ALL FIGURES SHOWN ARE APPROXIMATE AND ARE FOR DISCUSSION PURPOSES ONLY) 05SC5684 6 LAND DEVELOPMENT FEES SUMMARY FEES WOULD BE EFFECTIVE ONLY IN AREAS OF INTENSE DEVELOPMENT; NOT A TOTAL SOLUTION BY ITSELF; CITIES /COUNTY WOULD HAVE TO COLLECT FEES FOR THE DISTRICT, 05SC5684 7 300 280 260 240 220 200 180 160 140 120 100 80 60 40 20 0 44 ii •4 i.. i TOTAL REVENUE IN 1986 $'S FOR A $5,000 /ACRE FEE N $4,000,000 ii 4 es. •4 i ••4 i•4 4. •i4 i .x• ••4 Pt 82 PROJECTED REVENUE FROM DEVELOPMENT FEES OF $5000 /ACRE FOR LOWER COYOTE CREEK REDEVELOPMENT AREAS (ftINCpN DE LOS ESTEROS AND MILPITAS) 83 84 85 86 87 88 89 90 YEAR 91 92 93 94 95 800,000 600,000 400,000 200,000 0 8 05S C5684 THE MAP AT THE RIGHT SHOWS THE APPROXIMATE LIMITS OF THE REDEVELOPMENT AREAS ALONG THE LOWER COYOTE CREEK. 9 (bSC`,;54 REDEVELOPMENT AGENCY FUNDING SUMMARY UNFREEZING DISTRICT'S SHARE OF REDEVELOPMENT TAX INCREMENT WOULD FREE UP ABOUT $8(JU,000 /YEAR; OR REDEVELOPMENT AGENCIES COULD CONSTRUCT FLOOD CONTROL PROJECTS.. 16 ZONE NORTHWEST NORTH CENTRAL CENTRAL EAST TOTALS ESTIMATED SCVWD REDEVELOPMENT TAX INCREMENT LOSSES PROJECTED 1982 -83 1983 -84 1984 -85 1985 -86 $17,000 $25,000 $31,000 $43,000 61,000 78,000 100,000 45,000 180,000 263,000 341,000 460,000 05,000 204, 000 239, 000 322, 000 $393,000 $570,000 $711,000 $870,000 4 -YEAR TOTALS 116, 000 284, 000 1,244,000 900, 000 $2,544,000 NOTE: IF DEVELOPMENT AND CHANGE OF OWNERSHIP HAD OPCCURED WITHOUT FORMATION OF A REDEVELOPMENT AGENCY THE ABOVE VALUES WOULD HAVE BEEN LESS THAN SHOWN 05SC5684 11 YEARS CURRENT DISTRICT REVENUE Q ADDITIONAL O LOST 4; 4°' REVENUE DUE TO FROZEN REVENUE DUE TO REDEVELOPMENT SCHEMATIC OF DISTRICT INCREMENTAL TAX LOSS DUE TO REDEVELOPMENT REDEVELOPMENT '4? MINIMUM LOST REVENUE 12 G5SC' G6 NEW BENEFIT ASSESSMENTS SUMMARY PER YEAR PER SINGLE FAMILY HOUSE (RATHER THAN TODAY'S $12) COULD ACCELERATE PROJECTS BY AS MUCH AS TEN YEARS. IF NEW ASSESSMENTS WERE NOT RESTRICTED BY A FIXED ESCALATION RATE, THEY COULD PROVIDE FLEXIBILITY FUR STORM DAMAGE AND OTHER UNANTICIPATED COSTS. 13 FACILITY STEVENS CRK DIERICX DRIVE PALO ALTO FLOOD BASIN ADOBE CRK, PAFB TU EL CAMINO MATADERO CRK, PAFB TO EL CAMINO BARRON CRK, LOUIS RD, TO FOOTHILL ADOBE CRK, EL CAMINO TO EL MONTE 05SC5Cb4 NORTHWEST ZONE REMAINING COST IN 1986 's $1,098,000 669, 000 11, 479, 000 10, 000, 000 8,579,000 2,036,000 $33,861,060 CONTINUE W /CURRENT IVA RATES 1988 1986 1994 2000 2005 2006 YEAR OF COMPLE1IUN 2X CURRENT b/A RATES 1968 1586 1991 1995 1998 1999 FACILITIES TO BE CONSTRUCTED TO ACHIEVE CU% FLOOD DAMAGE REDUCTION DISTRICTWIDE lAS PLANNED IN 1981). 3X CURRENT b/A RATES 168 1960 1590 1992 1995 1995 14 FACILITY NORTH CENTRAL ZONE YEAR OF LOMPLE110N REMAINING CONTINUE 2X 3X COST IN W /CURRENT CURRENT CURRENT. 956 s B/A RATES B/A RATES B/A RATES GUADALUPE SLOUGH $564,006 19bv 1983 1980 SARATOGA CRK, CABRILLO TO 4,704,000 1988 1987 1987 PRUNERIDGE CALABAZAS CRK, LAWRENCE TO WARDELL 9,014,600 1992 1989 1968 MISC PROJECTS (BRIDGES) 2,324,000 1993 1990 1989 SAN TOMAS CRK, CABRILLO TO WILLIAMS 43,200,000 2009 2600 199/ $59,746,000 FACILITIES TO BE CONSTRUCTED TO ACHIEVE CO, FLOOD DAMAGE REDUCTION DISTRICT WIDE SAS PLANNED IN 1981). 05SC5C84 15 FACILITY GUADALUPE RVR: RAISE GOLD STREET BRIDGE GUADALUPE RVR: HEDDING, HETCH HETCHY GUADALUPE RVR: CORPS GUADALUPE RVR: 280 TO BLOSSOM HILL ROAD Ross CRK: GUADALUPE RVR TO CAMINO DEL CERRO CENTRAL 49NL REMAINING COST IN 13.86 $'s CONTINUE W /CURRENT B/A RATES $1,055,000 1986 1,565,000 8,445,000 1987 1992 57,771,000 1999 3, 220, 000 2000 $72,056,000 YEAR OF LONPLEilON 2X CURRENT b/A RATES 198Li 1987 1992 1994 1996 FACILITIES TO BE CONSTRUCTED TO ACHIEVE X07„ FLOOD DAMAGE REDUCTION DISTNICTWIDE (AS PLANNED IN 1981). 3X CURRENT l5 /A RATES 198C 198/ 1992 1992 1953 O5SC5C04 16 EAST 4ONE YEAF. Ub COVIPLE1IGN REMAINING CONTINUE 2X 5X COST IN W /CURRENT CURRENT CURRENT FACILITY 1985 $'S b/A RATES b/A RATESti /A RATES UPPER PENITENCIA CRK, SCS $173,050 1950 1990 1995 LOWER SILVER CRK, SCS 871,000 1990 1990 1990 BERRYESSA CRK, CORPS 151,000 1991 1591 1951 LAKE CUNNINGHAM AGREEMENT 972,000 1989 1989 1989 WRIGLEY FORD DITCH 900,000 1987 1987 158/ LOWER COYOTE CRK, BAY TO 257 12,945,000 1991 1989 1968 LOWER COYOTE, 237 TO MONTAGUE EXPRESSWAY 8,200,000 1994 1951 1990 LOWER COYOTE CRK, MONTAGUE TO BAYSHORE 7,230,000 1997 1995 1551 COYOTE CRK, BAYSHORE TO METCALF 11,890 2000 1955 1955 $45,542,000 FACILITIES TO BE CONSTRUCTED TO ACHIEVE GU% FLOOD DAMAGE REGUCTIuN DISTRICTWIDE SAS PLANNED IN 1981), 05SC5G84 17 AGENDA BILL NO. /01/ DATE: February 5, 1986 DEPARTMENT: SUBJECT: Issue Summary: Recommendation: Fiscal Impacts: None Exhibits /Attachments: Council Action: 2/5: Approved. Community Services CITY OF SARATOGA SOLID WASTE DISPOSAL PROPERTY LIENS; QUARTERLY PERIOD OF SEPTEMBER, OCTOBER, and NOVEMBER, 1985 1. List of candidates for property liens. Initial: Dept. Hd. C. Atty. C. Mgr. In the Spring of 1984, the City Council adopted Section 7 of the Saratoga Municipal Code which included the mandatory refuse collection requirements for all Saratoga addresses. Section 7 also indicated that each Saratoga homeowner who failed to pay for the service would be turned over to the City for collection. The City, in turn, would achieve collection through the filing of a lien against the owner of the property. The lien would include the amount of the original bill, interest and late charges added by Green Valley as authorized by ordinance, and a $40 administrative charge imposed by the City to recover the costs associated with the processing of the lien. The list of delinquent accounts attached to this report is for the September through November, 1985, quarter. In accordance with Section 7 of the Municipal Code, the attached list of individuals are eligible to have liens placed on their properties for the amounts indicated due to either the non payment of their refuse bill or non compliance with the City's mandatory refuse collection ordinance. The appropriate Council action should be the confirmation of the report by the Community Services Director. REFUSE COLLECTION DELINQUENCY LIST For Council confirmation and authorization to file a property lien for the purpose of collection. Council Meeting February 5, 1986. Name Waldon G. Carlson J. Wilton Huges Terrence J. Rose Hortense Rozman Mun.K. Lee, fu44.1Axa-l-F. Hernandez Linda G. Wayne „qt.A.ADave Call Mike Eros John Zabielski W. Wandry Lester DeBar Leroy Davidson Dave Smith Ralph Flynn Marian M. Laine Gerald Vanslow Russell Schneider Peter Chisam Milka Kralj Douglas F. Vaughn September through November, 1985 Billing Quarter Address 12234 Brookglen Dr. 20800 Canyon View Dr. 14595 Carnelian :Glen Ct. 20341 Chateau Dr. 21142 Chiquita Way 14098 Elvira St. 14275 Hilltop Way 18692 McFarland Ave. 13186 Montrose St. 21777 Mt. Eden Rd. 20724 Prospect Rd. 12451 Quito Rd. 13033 Quito Rd. 13675 Quito Rd. 19290 Saratoga -Los Gatos Rd. 19540 Scotland Dr. 19759 Seagull Ct. 14425 Sobey Rd. 12400 Ted Ave. 20423 Thelma 13612 Vaquero Ct. Amount Due $71.82 71.82 71.82 71.82 64.66 71.82 71.82 71.82 71.82 72.34 72.27 96.94 71.82 71.82 71.82 65.76 71.82 71.82 71.82 71.82 64.66 AGENDA BILL NO. /004" DATE: DEPARTMENT: Community Services Recommendation: Fiscal Impacts: Exhibits /Attachments: Schedule of events. Council Action: CITY OF SARATOGA SUBJECT: FY 1986/87 HCDA Public Hearing(s). Initial: Dept. Hd. C. Atty. C. Mgr. Issue Summary Per federal regulations recipients of Housing and Community Development Act Block Grant funds are required to conduct at least one Public Hearing to orient the public to the potential use these funds providing an opportunity for public comment and solicit proposals per use of HCDA monies. Conduct the Jan 15, 1986 Public Hearing_.per.the.attached schedule of _.events and continue the Public Hearing to Feb. 5, 1986 for final adoption'of HCDA activitites. The final allocation of HCDA funds has not been determined by HUD. The City may expect an approximate total of $175,000 for FY 1986/87, including Administrative costs. 2/5: Approved staff recommendations except removed $9,000 from Elva improvements and added $9,000`for Adults Toward INdependent Living. (See AB1014) Continued from page 2 And the truck is sporting new yellow- and -black leopard seat covers. The forced inaction of his Datsun while he works on it doesn't really bother him de- spite his obvious pride in it. "It used to be a moving tic- ket" every time he appeared on El Camino Real with the cruis- ing crowd. "They'd tell me the bumpers were too high, or what- ever But, he adds, "you could have a beefed -up hot rod next to this and the girls'll go for this every time. They'll tell me to pull over." He hangs several yellow and black dice in the auto, and, he says, "some of the girls will even say, 'Look, even the dice have dots on them! It takes him about seven working days to finish one of his `I'm always doing something different. Rock `n' roll is tough competition.' Dave Klemczak -!'works." Klemczak takes sheets of the same plastic used in pinstriping, cuts out the pat- terns, then applys them to the automobile so that he can follow the design while painting. How- ever, he doesn't use a ruler or any similar instrument while cutting the graphics, be they cir- cles, various sizes of rectangles or triangles. "They're all hand cut. I didn't measure them or any- thing, I just cut them out by eye.' The same humor that is evi- dent in his music comes out when he talks about the automo- biles that he has painted. A red, convertible volkswagen that he painted with a few black polk-a dots was then re- christened the "lady bug." He calls his polka dotted Datsun his "Dot- sun," and a blue Ford Mustang that is slowly gaining triangles all over it a "four-d-sided car." Klemczak has also done more serious automobile paint- ing serious for him, that is. He has painted two vans, one to look like a log, with its antenna look- ing like a branch: and another to look like a loaf of Wonder bread, with the familiar red, yellow and blue polk a-dots and "Wonder" stencilled into the sides. And he's now begun to take his work one step further. Klemczak's rented apartment has begun to sport blue and white checks in the bathroom. He hasn't in- formed his landlord yet, but "I don't think he'll mind. We'll just have to repaint it again," he says with a laugh. It's hard to get Klemczak to continue talking about his new hobby. He keeps returning to his first love, music. He has been creating songs since he was 13. He admits that he finds a LOS GATOS- SARATOGA COMMUNITY EDUCATION.. AND RECREATION REGISTER NOW FOR CLASSES 123 E. Main St., Los Gatos For info. call 3548700 MAIL-IN begins Jan. 2 WALK -IN begins Jan. 14 Office open until 8:00 p.m., Jan. 15 Er 21 CLASSES BEGIN JAN. 21 9 1,9E6 The talent is not something he had to practice, he says matter -of- factly. He simply `started doing it one day' and the attention followed. common theme in his amusing painting and his parodies. ."Both mean the same thing to me. They're weird. I'll try anything once. I don't lead a bor- ing life." "I'm always doing something different. Rock 'n' roll is tough competition. They play it (a Local `wonder kid' takes aim at music industry song) over 'n' over on the radio until people get sick of it and just about then, the parody comes out and it makes people laugh." The lines from his "I Wanna a New Mom," a parody of Huey Lewis and the News' "I Wanna New Drug," are a good exam- ple I wanna new mom. 'One that won't make me sick. 'One that won't take away my car, One that won't chase me with a stick.' Later, the song continues: 'One that won't yell, 'One that won't cuss too much. 'When Igoto He's also done "Undressed Man," a "remake" of ZZ Top's "Sharp Dressed Man a par- ody of Motley Crue's "Smokin' in the Boy's Room called "Oct- P' ing in the Boy's Room," "a song about school lunches," he says with a chuckle; and dozens of I others. He's given local radio 0 stations permission to give out his phone number and receives calls from fans. "I can't walk into McDon- ald's without getting noticed" because of his music and his th he still past as ell the Man. notoriety "Yeah," he says with a grin. CITY of SARATOGA The City of Saratoga extends an invitation to all City and Sphere of Influence residents to participate in the formulation of projects to be funded during FY 1986 -87 with Housing and Community Development Act Block Grant monies. These 1986 -87 funds may be utilized for a variety of activities including, but not limited to public works, senior citizen centers, preservation of historical pro- perties, utilities, water and sewer facilities, the removal of architectural barriers to the handicapped and housing rehabilitation, which principally benefit low to moderate income City residents. All persons are encouraged to participate in the schedule of events shown below. Project Proposal Forms may be obtained at the City Offices (13777 Fruitvale Avenue). All proposed projects should be submitted on such a form to the City by January 24, 1986. Information concerning the Housing and Community Development Act or this Process may be obtained by contacting Stan Carnekie at 867 -3438. Written comments may be directed to the Housing and Community Development Coordinator, City of Saratoga, 13777 Fruitvale, Avenue, CA 95070, HOUSING AND COMMUNITY DEVELOPMENT ACT CITIZEN PARTICIPATION PROCESS AN INVITATION TO THE COMMUNITY SCHEDULE OF EVENTS DATE TIME LOCATION City Council Chambers 13777 Fruitvale Ave., _8:00 p.m. Saratoga Wednesday, Jan. 15, 1986 DATE Wednesday, Feb. 5, 1986 TIME LOCATION City Council Chambers 13777 Fruitvale Avenue, 8:00 p.m. Saratoga Public Hearing AGENDA Public Orientation to the Housing and Community Development Act Explanation of eligible activities and available funding Community Development Block Grant Project Proposal Submission and Evaluation Process Question and Answer Public Hearing AGENDA Presentation of proposed FY 1986 -87 Community Development Block Grant allocations. Public response, comments and recommendations on projects proposed for FY 1986 -87 City of Saratoga Community Development Act activity. •Adoption of 12th year (FY 1986 -87) City of Saratoga Community Development Act activities. 1 AGENDA BILL No. 1 d 3 DATE: 1 -28 -86 (2 -5 -86) DEPAR2 ]T: Community Development s Fiscal Impacts None ABANDONMENT OF WIRE CLEARANCE EASEMENT, LOT'24, TRACT 2970 Issue Simmary At the time of development of Tract 2970 certain public utility easements and wire clearance easements were created, some of which were never used and will not be used. On Lot 24 the home encroaches into the wire clearance easement. The homeowner has requested abandonment of the easement and all necessary utilities have agreed to said abandonment: Recommendation Adopt Resolution No. on Lot 24, Tract 2970. CITY OF SARA'TOGA Exhibits /Attachments 1. Resolution 2. Letter from homeowner 3. Correspondence from utility companies 4. Location Map Council Action 2/5: Adopted Resolution 2305. Initial: Dept. Bd. C. Atty. C. Mgr. Resolution Abandoning Wire Clearance Easement MNINIO RESOLUTION NO. RESOLUTION ABANDONING WIRE CLEARANCE EASEMENT PURSUANT to Part 3, Chapter 4 of Division 9, of Streets and Highways Code of the State of California, particularly Section 8333, the City Council of the City of Saratoga hereby resolves as follows: WHEREAS, it appearing that the hereinafter described wire clearance easement is no longer necessary for the purpose intended and has not been in use for the past five years, and the City Council of the City of Saratoga being as advised and good cause appearing, NOW, THEREFORE, BE IT RESOLVED that the hereinafter described portion of easement be and the same is hereby abandoned. Said portion so abandoned as above referred to is described as follows: That certain portion of land situated in the City of Saratoga, County of Santa Clara, State of California, more particularly des- cribed as follows: That certain five (5') foot strip of land designated as a wire clearance easement running parallel to and ten (10') feet from the easterly lot line of Lot 24, Tract No. 2970, which tract map was recorded on the 6th day of July, 1961 in Book 134 of Maps at pages 54 and 55 in the office of the Santa Clara County Recorder. The above and foregoing resolution was regularly introduced and thereafter passed and adopted on the 5th day of February, 1986, by the following vote at a regular City Council meeting of the City of Saratoga. AYES: NOES: ABSENT: ATTEST: CITY CLERK MAYOR (1)* "yam `d 141° Js oo`. t"> 0 o s oc 4 s v0 o� -b. 0 D• 0 c :,`.1 0\g t or> te h 43II S '?l" 112.01 =50.0Q OD de N P.U.E. d I �30' yti 4,I 134.54 l s es'Q .0 I CI C• V n 8 j co i o 5'W.C.E. I g'D.U.E. '1 3 =8 7 .84 ==85.00 s '?s 5'WC.E o o' 0" v IN its' 1r I -s ...23.52;x 74.09 ii• 'l. IS' _N 95 77 4 74. 09 0 I I• l•8.8 1 74.09 d :6'15'04" N.87 °10'00 "w. 98.63 a r 85.00 z as �1 1 1 04_ u 11. T !Ea A Il o ld 4:0 °54 82.25 248.10'' 473.26 v OAK WAVEN 267.36 0 RIVE v N ti .87 298.78 Q=,y 219.54 e r' 0 Fd. ix Nub ETack. L 1 88.16 N 111.68 62.25' g; L 235.20 I l'16.36 82.26 =1 --i d '!7 30'04 11 :..1:220 Z I j �i w N d'0'30' 1 nt G t C Y a I,. I .x_ 1 t,_.. .17,•.411,!1 4 ".7_ e�. M.8 00'00 'W. 269.68 9 N 8 EXN/B/TA N t rth 7 CT NO. 2970 634 M _54 t 55) 5 I4' e Clearance Ea semen P".OPos fo O ee Abandoned_ N m NOT TO SCMLL January 9, 1986 City of Saratoga Department of Public Works and City Engineering Attention: Mr. Shook, Director Dear Mr. Shook, We have sold our property at 12265 Viewoak Drive, Saratoga and discovered there is an unused wire clearance easement on the property. On our lot (legally described as Lot #24, Tract #2970) there is an existing five foot wire clearance easement on the easterly side which has not been used by any utility. We have received the consent of the utility companies to abandon this easement (copies enclosed), therefore request that you initiate formal proceedings to accomplish this. A copy of the Tract Map is enclosed showing the location of the telephone poles. Since this is a major stumbling block to the close of escrow scheduled for January 17, we would appreciate any assistance you could give us. Sincerely, Norman Mahon RECEIVED JAN 0 8 1985 COMMUNITY DEVELOPMENT PACIFIC GAS AND ELECTRIC COMPANY 1 Cc L. E. ENGLUND REGIONAL LAND DIRECTOR December 31, 1985 111 ALMADEN BOULEVARD P. 0. BOX 15005 SAN JOSE, CALIFORNIA 95115-0005 (408) 298-3333 Coast To Coast Properties 1 1140 S. Saratoga /Sunnyvale Road San Jose, CA 95129 Attention: Ms. Norene Griffin Dear Ms. Griffin: Re: Proposed abandonment of the 5 foot wide W.C.E., being the westerly 5 feet of the easterly 15 foot easement within Lot 24, Tract No. 2970, 12265 Viewoak Drive, City of Saratoga Our File 640 In response to your recent request, this Company has no objections, and hereby consents, to the abandonment of the 5 foot wide W.C.E. at the subject location as shown in red on the attached drawing. To initiate formal abandonment proceedings, please submit the original of this letter, together with the attached, to the City of Saratoga within 90 days of the above date. Failure to file within this period will invalidate this letter. Additional letters of consent may be required from the other utility companies serving your area. As a condition of this consent, we request that our San Jose Regional Land Department be supplied with a certified copy of the final resolution of abandonment by the City. Should you have any questions concerning this abandonment, please contact Mr. Mahyar Kangarlou of our Land Department, at the letterhead address, telephone extension 401. Thank you for this opportunity to be of service. Sincerely, Attachment boo 2 N W 25' ./AC X10. Z9 70 C /Ty OF ,5AgATOGA, CA o f 8 8. 00 %10'PU.E• 5'WC.E;: 27 g'P.U.E... Lli all 00 00 N.2 °50 "E. 0 2 ii F -0'' 0 6•o 7 8 l'• 0 g' b�. W.C,E !E••� `S 23 PALE t' yo eIcP s 3 5 B /I MF .2v90A.E. 6/ �0 •rte 0 0 CID 1 1 l •8(.w y.riin.nw+ 200 2ri3O0 O N N cO y� co o I CO Z13o Ai. N.3 44'01 "E.(R) 23 4 10'PU.E:� 3 25' ao OO ‘b N N K. I 149.80 1 1 2 N, p9, t /3 /4. 11 .77 g m I t ^T 6 ~v 84005 'pi c '36 33 L o 67 eep h i o S 2500 t`- 0 Li Cr; 25' y �'o O D es, (18.00 41&00:.4: •5'W.C.E, 10'P.U.E.'' 4,.. 5'P,U.E. a+ co N J W 25 25 25' lkz a •10'P.U.E. 5'W.CE 1 24 SP.u.E;l co cf* 2tta .:31 _N. 9°0 5'04"E. Oil I o Q 150.34 1i e 21 t A w A 7 4' t B� Qom, F r v' 1;•10_ 1 0 'PU•E. 5'W, �•E••'�••• 69 CD jb. N O of .J N.3 "E.(R1 0 O f,?ese bt ,k, cP cb l' Reserve. C i r o n e 1206.81 ••fR.eserke N st C.r le�iision January 14, 1986 Al Durst Durst Realty 137 E. Hamilton Suite 102 Campbell, CA 95008 Dear Mr. Durst, This is in response to your request for abandonment of an existing easement at 12265 Viewoak Dr., Saratoga. In reviewing your request, Hearst Cablevision has determined that it has no objection to the above named abandonment. If you have any further questions, please feel free to call me at 408 727 -5295. ince Mari Const /jkm OF CALIFORNIA os n Coordinator cc: Norman J. Mahon Owner 2700 SCOTT BOULEVARD, SANTA CLARA, CA 95050 (408) 727 -3900 RECEIVED JAN 1985 COMMUNITY DEVELOPMENT January 17, 1986 Norene Griffin Coast to Coast Properties 1 1140 S. Saratoga /Sunnyvale Road San Jose, CA 95129 RE: 12265 VIEWOAK DRIVE, SARATOGA ABANDONMENT OF W.C.E. Dear Ms. Griffin: This is in reference to your letter dated January 7, 1986, requesting the proposed abandonment of the Westerly five (5) feet of the Easterly fifteen (15) foot easement, also known as the "W.C.E." (Wire Clearance Easement), within Lot 24, Tract No. 2970,12265 Viewoak Drive, City of Saratoga, County of Santa Clara, State of California. We have no facilities involved and therefore do not request a reservation or object to the proceedings. Yours truly, i/ 1333 Lawrence Expressway, Suite 300 Santa Clara, California 95051 P. H. Walde Right of Way Agent File: Sara86 -1.1 PACIFIC BELL:. A Pacific Telesis Company RECEIVED JAN 2 3 1985 COMMUNITY DEVELOPMENT aC.477ON MAP R6SOL T /ON ABANDON /NG `I/ /RE CLEARANCE EASEMEN __L T:Z4, TRAC NO. 2970 4 LOCAT/ SEA CULL PALERMO VISTA IRIM PROSPECT a PAMPA 7 0 0 SARAOLEN GARNETT LIMIT ON MA..LORY OANHAVEN DR A•CENC rpm at Ambetva LADP NORTH MPTON DR SCULLY AI NANTUCKE CT HOLY E CT. DORCHESTER DR. 416:!1R /.t No N PTO OR ./AL MOUTH r SCALE: I" :COO' ROAD U 1