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HomeMy WebLinkAbout09-16-1992 City Council Agenda packet1 Public hearings will start promptly at 8:30, when the Council will move from whatevgr,item it is considering at that time to public hearings. Note: Devides to assist the hearing impaired are now available in the lobby. kor AGENDA SARATOGA CITY COUNCIL TIME: Wednesday, September 16, 1992 - 7:30 p.m. PLACE: Civic Theater, 13777 Fruitvale Ave. TYPE: Regular Meeting Pledge of Allegiance 7, 30 1. ROLL CALL 75/2. 4, CEREMONIAL ITEMS A. Resolutions commending outgoing Planning Commissioner Durket and Parks and Recreation Commissioners Franklin, Gilman, and Ward B. Resolution appointing Planning Commissioners and Parks and Recreation Commissioners C. Administration of Oath of Office to above D. Proclamation on United Nations Day E. Proclamation commending Michelle De Piazza for winning Honors at State Pair for Sewing Project 3. ROUTINE MATTERS City Council Agenda 2 September 16, 1992 7,3 S A. Approval of Minutes - 8/27; 9/1; 9/2; 9/8 7'3 Z' B. Approval of Warrant List 7:31r c. Report of City Clerk on Posting of Agenda Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 11. P/, 4. CONSENT CALENDAR These items will be acted upon in one motion unless they are removed from the Consent Calendar for discussion by Councilmembers or any interested party. A. Planning Commission Actions, 9/9 - Note and file. B. Brown Act Reporting Requirements - Memo from City Attorney - Receive and file. C. Resolution Delegating to the City Manager the Authority to prohibit consumption of alcoholic beverages on City Property during City -Sponsored Events D. Acceptance of Donation of $1000 to teen programs from Linda Lubeck, Los Gatos Rotary Club E. Amendment to the Zoning Ordinance relating to fences and walls along Heritage lanes (second reading and adoption)(AZO 92-001) kir city Council Agenda 3 September 16, 1992 F. Amendment to the Zoning Ordinance eliminating existing nonconforming situations with respect to allowable impervious coverage regulations in the R-1 sone districts (AZO 92-003) (second reading and adoption) O. Resolution committing Local Matching Funds for ISTEA Program: Saratoga -Sunnyvale Rd. Improvements from Big Basin Way to Verde Vista Lane (Capital Project 924) H. Authorisation for Attendance of Mayor and City Manager at ABAG/East Bay MOD Conference entitled "Political Firestorm: Minimising the Impact of the Fire of the Future in your Backyard" in Oakland, October 21, with reasonable and necessary expenses 5. COMMUNICATIONS FROM COMMISSIONS AND THE PUBLIC 7:512 A. ORAL COMMUNICATIONS B. WRITTEN COMMUNICATIONS 7:57 1) Deborah Vetrano, West Valley College Interior Design Club, requesting waiver of temporary use permit fee for house tour on November 15. 1 46, city Council Agenda 4 September 16, 1992 7$731 2) The Rev. Eugene H. Jewell, Prince of Peace Lutheran church, requesting waiver of temporary use permit fee for community Inns Rotating Housing Program for December, 1992. 66,..E OLD BUSINESS A. Continued Discussion of Items Involving Bakens Gardens from Ito 9/8 Meeting $. 1) Possibility of Lowering Interest Rate on Loan to Hakone Foundation T'05 2) Methods of Reducing Costs of Hakone Festival, including making Annual Hakone Festival a Bi -Annual Event Sr://2 3) Proportional Share of Park Budget Maintenance Budget allocated to Hakone Operations and Possibilities for Offsetting Operating Costs presently funded by City Park Maintenance Budget Draft Reply to Grand Jury regarding 7770 (from 9/2 meeting) Recommended Action: Review necessary and authorize Mayor City. its Report on Tract draft reply; revise to sign on behalf of as the City Council Agenda 5 September 16, 1992 $/.3 5 C. Request for Financial Assistance of 510,802.50 by West Valley College for Older Adult C1 (from 7/15 meeting) 7. NEW BUSINESS O. 90 A. Comments on Proposed Public Transit Service Cuts Recommended Action: Review proposed cuts to lines 27, 54, 57 and 58 which serve Saratoga and forward any comments to the County Transportation Agency. Agreement with Ripley Associates for Preliminary Architectural Services for Community Library Expansion Recommended Action: Approve proposed scope of work and direct the City Manager to enter into an agreement with Ripley Associates in a form acceptable to the City Attorney. C. Memo Authorising Publicity for Upcoming Hearings - None. 9 019 D. Scheduling of City Manager Evaluation Process 8. PUBLIC HEARINGS - None. 9. CITY COUNCIL ITEMS 9.15 A. Agency Assignment Reports 1. ABAG - Anderson 2. Cable TV Board - Monia 3 City Council Agenda 6 September 16, 1992 3. HCD Policy Committee - Tucker 4. Transportation Commission - Anderson 5. Hakone Foundation - Tucker 6. IGC - Kohler 7. Flood Control Advisory Board - Burger 8. League of Cities Peninsula Division - Tucker 9. Water District Commission - Anderson 10. Santa Clara County Cities Association - Tucker 11. Sister City Committee - Burger 12. Traffic Authority Policy Advisory Board - Tucker 13. Transit Assist Board - Burger 14. Senior Coordinating Committee - Burger 15. West Valley Sanitation District - Burger 9 3i7 B. General Items 1) Joint Meeting with West Valley College Need for meeting and, if needed, acceptable date 10. CLOSED SESSION - None. ADJOURNMENT Motion Vote: SARAT CITY COUNCIL EXECUTIVE SUMMARY NO. 2 -1 AGENDA ITEM LI-GP MEETING DATE: September 16, 1992 CITY MGR. APPROVAL ORIGINATING DEPT: Engineering SUBJECT: Saratoga Sunnyvale Road Improvements from Big Basin Way to Verde Vista Lane: Capital Project No. 924 Commitment of local matching funds for the project Recommended Action: Adopt resolution committing local matching funds for the project. Discussion: In order for the City to be eligible to receive Surface Transportation Program (STP) funds under ISTEA for the Saratoga- Sunnyvale Road improvement project from Big Basin Way to Verde Vista Lane, (Capital Project No. 924), the City must commit the required local matching funds for the project. Essentially this was done when the Council adopted the FY 92 -93 budget however, a separate resolution is required under the provisions of ISTEA. Attached is a resolution which, if adopted, would commit up to $110,000 or 20 percent of the project costs (whichever is less) as the local match to the project and acknowledges that a maximum of $340,000 in STP funds is available to the City for the project. Fiscal Impacts: The adopted FY 92 -93 budget appropriates $98,000 in Section 2105 Gas Tax revenues as the local match for Capital Project No. 924, and was based on a total project budget of $425,000. However, since the ISTEA funding is based on a construction budget of $425,000 and a total project budget of $450,000, the local match in ISTEA terms is $110,000, i.e. the difference between 80% reimbursement of the $425,000 construction budget ($340,000) and $450,000. In either case, there appears to be sufficient local funds appropriated at this time in Capital Project No. 924 to commit the required local match as specified in the resolution. Since the exact local match requirement will be unknown until bids for the project are obtained, it is not recommended that any budget adjustment for the project be made now, since it's very likely that the construction bids received by the City may not necessitate one in the future. ,Attachments: 1. Resolution committing local matching funds. EXECUTIVE SUMMARY NO. SARATOGA CITY COUNCIL AGENDA ITEM: J 1 MEETING DATE: 9/16/92 1 ORIGINATING DEPT.: Planning CITY MGR. APPROVAL SUBJECT: Waiver of Fee Temporary Use Permit West Valley College Interior Design Club Recommended Motion: Approve the waiver of Temporary Use Permit fee. Report Summary: Ms. Deborah Vetrano, representing the West Valley College Interior Design Club, is requesting the waiver of fees for a Temporary Use Permit. The permit is for a house tour to be held on November 15, 1992, which serves as a fund raiser for the club. Home tours can be administratively approved by staff and involve very little review and follow -up because the event is held at various private homes. Approval of the fee waiver is consistent with previous City Council decisions in assisting non profit organizations in their fund raising efforts. Fiscal Impacts: Loss of Temporary Use Permit fee of $465.00. Attachments: 1. Letter from West Valley College Interior Design Club Motion and Vote: WVCIDC 14000 Fruitvale Avenue AAS Building Saratoga, CA 95070-5698 August 26, 1992 Saratoga City Council 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Council Members, WEST VALLEY COLLEGE INTERIOR DESIGN CLUB The Interior Design Club of West Valley College is planning a fund raising house tour in November. Prior to obtaining our Temporary Use Permit, we are requesting a waiver of fees from the City Council. Our event is planned for Sunday, November 15, 1992 from 10 to 4. The admission fee of $15 will admit attendees into three professionally designed homes in the city of Saratoga. A boutique will be set up to sell decorative accessories and we plan to take 10% of the sales. We are anticipating a turn out of 200 people. We are requesting a waiver •of fees because we are a student, non-profit organization. Some of the funds that are raised from the event will be used for student educational programs. Other funds will be used for community service projects. Each year the design club provides design services to a community service organization. This year we will be able to provide some funds along with our services. Me are very enthusiastic and positive about the benefits of our event. It will not only provide students with the experience of house tours and exposure to professionals, but it will also provide our club with funds to help others. If any additional information is required please contact Deborah Vetrano at 378-1919 or Sharon Daroca at 270-4499. Sincerely, Deborah Vetrano NOTE: Temporary use permit fee is $425. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. ;LUIS AGENDA ITEM: MEETING DATE: 9/16/92 V ./ORIGINATING DEPT.: Planning CITY MGR. APPROVAL SUBJECT: Fee Waiver Temporary Use Permit Prince of Peace Lutheran Church STe, Recommended Motion: Approve waiver of Temporary Use Permit fee. Report Summary: The Reverend Eugene W. Jewell, representing Prince of Peace Lutheran Church, is requesting a waiver of fees for a Temporary Use Permit. The permit, to be considered by the Planning Commission in October, is to allow the church facility to be used as a homeless shelter for the month of December, 1992. This is part of a program which rotates homeless shelters to churches throughout the region. Waiver of fees for this non profit group is consistent with previous City Council decisions and will assist in providing a needed service. Fiscal Impacts: Loss of Temporary Use Permit fee of $465.00. Attachments: 1. Letter from Prince of Peace Lutheran Church 2. Letter from The Council of Churches Motion and Vote: Rev. Eugene W. Jewell Mailing Address Pastor 12770 Saratoga Ave. Telephone (408) 253 -7167 Saratoga, CA 95070 Telephone (408) 867 -0877 July 16, 1992 Paul Curtis, Planning Director City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mr. Curtis: At a congregational meeting on May 31, 1992, members of Prince of Peace approved a motion to participate in a church transitional housing program for the homeless once all legal, community, and city requirements have been met. I am writing you now to request a temporary use permit, and a waiver of any applicable fees, in order for our congregation to particpate in the program described. I have enclosed a completed fact sheet and the necessary paperwork pertaining to the city's submission requirements. We feel strongly that this program is good for our community in that it assists "motivated recently homeless individuals to secure employment, permanent housing, and other services in a caring, supportive environment. We anticipate a positive response from our city officials for that reason, and appreciate your cooperation and support in ensuring our participation. Prince of Peace Lutheran Church Additional enclosures: Council of Churches request "Community of Inns:A Rotating Housing program. Policies and Procedures." Two (2) copies of site plan (Please note small number of program participants does not warrant off street parking.) July 17, 1992 Mr. Paul L. Curtis Planning Director City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mr. Curtis: The Council of Churches is co- sponsor of the Community Inns Rotating Housing Program for the homeless with the social service agency, San Jose Urban Ministry. We are pleased that the Prince of Peace Lutheran Church congregation has invited the program to that church for the month of December, 1992. We urge that you approve the temporary use permit for the church and also urge that the permit fee be waived, as has been the experience with the Rotating Program in Los Altos, Sunnyvale and Cupertino. Very sincerely, iVe Gertrude M. Welch Community Development Director Council of Churches Rev. Hugh Wire Executive Director OF SANTA CLARA THE Council of Churches i r r0Z y t Rev. John Freesemann 1229 Naglee Avenue, San Jose, California 95126 Pres., Board of Directors Phone: 408 297 -2660 Printed on recycled paper. uauw cDo 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867 -3438 PLANNING SERVICE REQUEST FEE VALIDATION FORM Address of Project 1 fl 4O fjLl Applicant's Name E t eweM ¥q 1its'hone No. C 7 Address S 1iq Design Review Administrative Design Review Variance Approval Use Permit Approval Temporary Use Permit Second Unit Permit Sign Permit Fence /Soundwall Permit Administrative Structure Permit Modification of Approved Project Extension of Approved Project Heritage Preservation Review Revenue Code 9000 -9514 Date 09 l Receipt No. Prepared by Received by (Planner) Tentative Map Approval Building Site Approval/ Exemption Lot Line Adjustment Site Modification General Plan Amendment Zoning Ordinance Amendment COUNCIL MEMBERS: Environmental Assessment Geologic Review Authorization Karen Anderson Martha Clevenger Willem Kohler Victor Monia Francis Stutzman Horticultural Review Authorization Fire District Review Other TOTAL FEES 1C) \9e, t,40,iVe 9 'c'i19, -'C- G Check No. (Cashier) rery TE1[PORARX RAN EARN= $a. cam. INNAN Applicant's name: CONTACT: Eugene W. Jewell, Pastor of Prince of Peace or Karen Idler, Parish Coordinator of Prince of Peace. Applicant's address: See church address below. Name of Property Owner: Prince of Peace Evangelical Church of Saratoga, CA Address of Property Owner: 12770 Saratoga Avenue, Saratoga, CA 95070 Address of Site: SAME Activities planned (including sales of goods, if any): Provide overnight housing for one month (Dec., '92) for 15 individuals screened into the program by the Social Service Agency. Days and hours of operation: What kind of food, and how served? Number of sanitary facilities existing one man's equals two (2) facilities): Are on -site signs proposed (number and Daily 9PM to 7AM for the month of Dec., '92 9- 10:30PM maximum 10 in addition Number of people involved in operation event: to guests; 11PM -7AM maximum 16. Number of people expected to attend the event: 15 Is food to be served? Yes: X No: Breakfast brown bag lunch made by the guests; 9PM supper (not prepared at church brought prepared from members' homes). at site (one women's plus (6) facilities (3 women's /3 men's) description) NONE All documents and maps submitted as required, become the property of the City of Saratoga and shall be submitted with this applica- tion NO LATER THAN THIRTY (30) DAYS BEFORE THE PROPOSED DATE OF THE EVENT. SUBMISSION REOIIIREI[ENT9 1. Appropriate fees 2. Appropriate letters of approval from the Fire District, Health Department and Sheriff's Department (see Section III, H and C) 3. Two (2) copies of site plan which shows the following: via. Designation of area to be occupied by use Existing structures and improvements, as well as pro- posed temporary structures 000 c. Provision for off- street parking d. Site location diagram