HomeMy WebLinkAboutCity Council Resolution 10-004A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA AUTHORIZING
THE FINAL DISPOSITION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to
destroy certain records, documents, instruments, books or paper after the same are no longer required
with the approval of the legislative body by resolution and the written consent of the City Attorney.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: That it
does hereby authorize the department heads to have those certain records, documents, instruments,
books or paper under their charge as described in Exhibit `A' to be shredded.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 20 day of January, 2010 by the following vote:
AYES: Councilmember Chuck Page, Howard Miller, Vice Mayor Jill Hunter,
Mayor Kathleen King
NOES: None
ABSTAIN: None
ABSENT: Councilmember Susie Nagpal
ATTEST:
r
Ann Sullivan, City Clerk
RESOLUTION NO. 10 -004
4 /tj Kathleen M. King, Mayo
Item Description
Date due for destruction
Unawarded bids for Sara -Sunny Median Landscaping Project 1997
2002 (T +4)
Unawarded Bids for Wildwood park Restrooms Project 1999
2004 (T +4)
Unawarded Bids for Sara -Sunny Rd Improvements Design Project 2001
2006 (T +4)
Unawarded Bid for Saratoga Civic Center Fire Alarm System Project 2003
2008 (T +4)
Unawarded Bid for Concrete and Storm Drain Project 2002
2007(T +4)
Unawarded Bids for PMP 2001
2006 (T +4)
Unawarded Bids and certified payroll reports Annual Concrete Project 1998
2003 (T +4)
Unawarded Bid El Quito Park Irrigation Project 2003
2008 (T +4)
Certified payroll Reports PMP 2003 - Vendor files
2006(SU +2)
Brown Box - -no numbers - -need to take papers out of binders before destruction
Item Description
Date due for Destrction
Parking Citations
1997
1999 (CU +2)
Parking Citations
1993
1995 (CU + 2)
DMV Holds
1990 -1994
1996 (CU + 2)
False Alarm Billings
1996 -1997
2001 (AU + 4)
DMV Holds
1995 -1998
2000 (CU + 2)
Citations Investigative Review 1995 -1997
1999 (CU + 2)
Item Description
Date due for Destrction
Community Service Officer Chron Files Jul 1995 -Dec 1995
6/1/2001 (CU + 2)
Parking Citations re- imbursements 1994 -1995
June 2001 (AU + 4)
False Alarm Billing Reports 1994
2000 (AU + 4)
Boxes for Shredding and what is in them
Public Works box -- small brown box - -no number
Box 71C - -Admin Services
I ltem Description
Misc Files Accounts Payable (J- T)
3C - -Admin Services
1994 -1995
date due for destruction Record Series
Date due for Destrction
7/1/2000 (AU + 4)
Record Series
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Bids & Proposals, Unsuccessful
Reference files, external Sources
Accounts payable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Item Description
Date due for Destrction
Community Service Officer Chron File Jan 1995 -June 1995
2001 (AU + 5)
CSO Clerk Time Sheets Jan. 1994 -Dec. 1995
2001 (AU + 5)
Billing -False Alarm Statements 1992 -1994
2001 (AU + 5)
False Alarm Billings Reports Jan. 1995- Dec. 1995
2001 (AU + 5)
Parking citation receipts June 1989 -Dec. 1992
2001 (AU + 5)
False Alarm Cards 1992 -1994
2000 (AU + 4)
White Box - -no number
Item Description
Municipal Code Complaints - Closed Reports 1997 -1998
96D - -Admin Services
( Item Description
Warrants (Checks) T -Z and Misc.
92A - -Admin Services
Item Description
PERS Retirement 2000 -2001
2007 (CU + 6)
PERS Payroll reporting Fiscal year 2000/2001
31B - -Admin Services
Item Description
Payroll - registers
83C - -Admin Servies
Item Description
Cash Edit Lists /Cash Postings
1C
- -Admin Services
No Box - -no number
I Item Description
1986 -1987
Date due for Destrction
2000 (CL + 2)
Date due for Destrction
1993 (AU + 5)
Date due for Destrction
2007 (CU + 6)
Date due for Destrction
1996 2001 (AU + 5) Payroll- Salary & Deduction Registers
Date due for Destrction
2000 2005 (AU + 4) Cash Receipts
'Date due for Destrction '
Accounts Receivable
(Code Compliance
Accounts Payable
PERS payroll Reports
PERS payroll Reports
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
Accounts Receivable
'Media -1/2" data on 12" reel tape (obsolete) 1987
12000 (SU + 5)
29C - -Admin Services
Item Description
Monthly Financial Reports
FY 1997 -1998 July 1997 -May 1998
2004 (AU + 5)
Date due for Destrction
Treasurer's