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Home My WebLink About07-07-2010 City Council packetF�r4 axiax as N a a AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL JULY 7 2010 SPECIAL MEETING —5:30 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL JOINT MEETING TO ORDER — 5:30 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on July 1, 2010) ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Direction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION — 5:30PM ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LEGAL COUNSEL — Existing Litigation — Government Code Section 54956.9 (a)): (1 Case) City of Saratoga v. Sumit Dutta and Jaya Dutta, (Santa Clara County Superior Court Case No. 1- 10- CV- 172734) CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9 (b): 1 potential case PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov't Code 54957) Title: City Attorney ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102 - 35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on July 1, 2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www. Saratoga. ca. us Signed this I sr day of July 2010 at Saratoga, California. Ann Sullivan, CMC City Clerk 2 Table of Contents Agenda..... ..............................3 Commendation Honoring Captain Don Olson — Santa Clara County Fire Department Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Commendation . . . . . . . . . . . . . . . . . . . . . . . . . .10 Commendation Honoring Captain Bill Morrison — Santa Clara County Fire Department Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Commendation . . . . . . . . . . . . . . . . . . . . . . . . . .12 Commendation Honoring Captain Hal Netter — Santa Clara County Fire Department Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Commendation . . . . . . . . . . . . . . . . . . . . . . . . . .14 Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Attachment A: Parks and Recreation Month Proclamation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 City Council /HOA Joint Meeting Minutes — June 16, 2010 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Minutes - HOA . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 City Council Meeting Minutes — June 16, 2010 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Minutes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 06 -10 -10 Check Register . . . . . . . . . . . . . . . . . . . . . 37 06 -17 -10 Check Register . . . . . . . . . . . . . . . . . . . . . 41 06 -24 -10 Check Register . . . . . . . . . . . . . . . . . . . . . 48 Treasurer's Report for the Month Ended May 31, 2010 Treasurer's Report for the Month Ended May 31, 2010. . . . . . 52 Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS / SLESF) FY 2010/11 SLESF Report . . . . . . . . . . . . . . . . . . . . 57 Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Property Tax Levy Report . . . . . . . . . . . . . . . . . . . . . 61 Extension of Contract for Street Sweeping Services Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 1. Contract Amendment . . . . . . . . . . . . . . . . . . . . . . 68 2. Current Contract for Universal Sweeping Services. . . . . . . 69 Annual Approval of the City's Investment Policy Investment Policy Update . . . . . . . . . . . . . . . . . . . . . 86 Wildwood Cinema Movie Night 1 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Attachment A: Resolution extending Wildwood Park hours to 10:00 p.m. on September 11, 2010 . . . . . . . . . . . 98 Attachment B: Parks and Recreation Commission's community event fund application for Wildwood Cinema Movie Night . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Discussion of Issues Related to Trees. Staff report - trees . . . . . . . . . . . . . . . . . . . . . . . . . 102 Attachment 1 - List of 20 trees . . . . . . . . . . . . . . . . . . . 107 Attachment 2 - Campbell criteria . . . . . . . . . . . . . . . . . 108 Attachment 3 - Grant opportunity . . . . . . . . . . . . . . . . . 109 Proposed Application for Grant Funds through Santa Clara County's Tobacco Prevention and Control Program Staff report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Attachment . . . . . . . . . . . . . . . . . . . . . . . . . . . .113 Alternative Sites for Live KSAR Broadcast of Public Meetings Alternative Sites for Live KSAR Broadcast of Public Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 P AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, JULY 7 2010 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on July 1, 2010) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Aundized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation Honoring Captain Don Olson — Santa Clara County Fire Department Recommended action Read and present commendation. 2. Commendation Honoring Captain Bill Morrison — Santa Clara County Fire Department Recommended action Read and present commendation. 3 Commendation Honoring Captain Hal Netter — Santa Clara County Fire Department Recommended action Read and present commendation. 4. Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga Recommended action Read and present the proclamation declaring July 2010 as Parks and Recreation month in Saratoga. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. City Council/HOA Joint Meeting Minutes — June 16, 2010 Recommended action Approve minutes. 6. City Council Meeting Minutes — June 16, 2010 Recommended action Approve minutes. 7. Review of Accounts Payable Check Registers Recommended action That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: June 10, 2010 June 17, 2010 June 24, 2010 8. Treasurer's Report for the Month Ended May 31, 2010 Recommended action Review and accept the Treasurer's Report for the month ended May 31, 2010. 9. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS /SLESF) Recommended action Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program's Supplemental Law Enforcement Services Fund (COPS /SLESF) grant as a source of funds for additional public safety services. 10. Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended action n The City Council adopt the attached resolution which sets the FY 2010/11 property tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of Assessed Valuation to provide for the Library Bond's debt service requirements over the fiscal year. 11. Extension of Contract for Street Sweeping Services Recommended action Extend current Street Sweeping Contract with Universal Sweeping Services for one year from July 1, 2010 to June 30, 2011 in the amount of $100,000. 12. Annual Approval of the City's Investment Policy Recommended action That the City Council review and approve the Investment Policy for Fiscal Year 2010/11. PUBLIC HEARINGS None OLD BUSINESS None NEW BUSINESS 13. Wildwood Cinema Movie Night Recommended action Accept report and provide direction on the following items: 1. Parks and Recreation Commission's request that the Council cosponsor Wildwood Cinema Movie Night by waiving City fees, which include park rental, special event permit, and banner fees; 2. Parks and Recreation Commission's request that the Council authorize the Commission to seek partnerships with community organizations, such as the Chamber of Commerce or Saratoga -Monte Sereno Community Foundation, to fund and co -host Wildwood Cinema Movie Night; 3. Parks and Recreation's request to seek donations to cover Wildwood Cinema Movie Night expenses; and 4. Resolution allowing Wildwood Park to stay open until 10:00 p.m. on September 11, 2010. 14. Discussion of Issues Related to Trees Recommended action 1. Provide Staff with direction on Heritage Trees and how they should be considered in the code. 2. Provide Staff with direction on planting 2,015 trees by 2015 and a Community based tree planting partnership. 3. Provide Staff with direction about the appeal process for a tree removal permit application. 5 15. Proposed Application for Grant Funds through Santa Clara County's Tobacco Prevention and Control Program Recommended action Accept report and direct staff accordingly. 16. Alternative Sites for Live KSAR Broadcast of Public Meetings Recommended action Review report and provide direction to staff regarding: 1. Whether live video and audio broadcast of public meetings is a requirement for an alternate meeting location or if a tape delay broadcast is an acceptable option; 2. A preferred alternate location for holding public meetings; 3. Whether staff should seek funding from the KSAR 15 Trust Fund to pay for all or a portion of site improvements associated with an alternate broadcast location. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kathleen King ABAG Hakone Foundation Executive Committee West Valley Flood Control Zone & Watershed Advisory Committee SCC Cities Association Selection Committee West Valley Mayors and Managers Association Vice Mavor Jill Hunter Hakone Foundation Board Historical Foundation Library Joint Powers Association Village AdHoc Councilmember Howard Miller City School Ad -Hoc Council Finance Committee Highway 9 Adhoc KSAR Santa Clara County Cities Association Board West Valley Solid Waste Joint Powers Authority West Valley Transportation Authority PAC Councilmember Chuck Page City School Ad -Hoc Santa Clara Valley Water District Commission Saratoga Ministerial Association West Valley Sanitation District Council Finance Committee Councilmember Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Adhoc Santa Clara County Emergency Council 0 SASCC Sister City Liaison Village Adhoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102 - 35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on July 1, 2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www. sarato�a. ca. us Signed this I s' day of July 2010 at Saratoga, California. Ann Sullivan, CMC City Clerk 7 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoaa.ca.us , _AV CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2010 7/7 Regular Meeting 7/21 Regular Meeting — Joint meeting with Planning Commission 7/22 Joint meeting with SASCC 8/4 SUMMER RECESS — NO COUNCIL MEETING 8/18 SUMMER RECESS — NO COUNCIL MEETING 9/1 Regular Meeting — Joint Meeting with Historical Foundation & Heritage Preservation Comm. 9/15 Regular Meeting — Joint meeting with Assemblymember Jim Beall 10/6 Regular Meeting —Joint meeting with West Valley Board of Trustees 10/20 Regular Meeting — Joint Meeting with Traffic Safety Commission 11/3 Regular Meeting — Joint meeting with Saratoga Ministerial Association 11/17 Regular Meeting - Joint Meeting with Hakone Foundation 11/30 Council Reorganization 12/1 Regular Meeting - Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/15 Regular Meeting - e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Captain Don Olson — Santa Clara County Fire Department RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: A commendation recognizing and commending Captain Don Olson, Santa Clara County Fire Department, who is retiring after 29 years of service. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 9 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CAPTAIN DON OLSON SANTA CLARA COUNTY FIRE DEPARTMENT WHEREAS, Don Olson served with distinction as a member of the Saratoga Fire District and County Fire Department for twenty -nine years, and WHEREAS, he has served as a member of the Engine Design Committee and helped institute designs that were built to be practical while ensuring the efficient and professional operation of fire apparatus within our community; and WHEREAS, he has ably served on the Santa Clara County Arson Task Force on behalf of both the Saratoga Fire District and the County Fire Department for many years; and WHEREAS, he was the architect of the Saratoga Fire District Arson Program and trained additional investigators to provide a greater service to the community while creating a blueprint for fire investigator programs in the future; and WHEREAS, he has served as a fire captain on B -shift and is greatly respected for his leadership and continued provision of guidance and knowledge to firefighters new to the service; and WHEREAS, he has embodied and exemplified the true spirit of customer service, devoted countless late nights to the administrative details of his assignment, conducted company inspections in the dark, and conducted brush inspections that often led to horticultural improvements; and WHEREAS, Captain Olson's dedication to the pursuits of Fire Prevention is incomparable, including a development of a comprehensive understanding of local ordinances pertaining to fire alarm systems and in -depth local -area knowledge that has provided invaluable insight and direction to the community and its fire service professionals; and WHEREAS, his enthusiastic support of the Volunteer Firefighter Program has been a hallmark of his 29 -year fire service career in the community of Saratoga. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize and commend Fire Captain Don Olson for his nearly three decades of service and for his dedication to the fire service and the community that he has served. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7 th day of July 2010. Kathleen M. King, Mayor City of Saratoga e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Captain Bill Morrison— Santa Clara County Fire Department RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: A commendation recognizing and commending Captain Bill Morrison, Santa Clara County Fire Department, who is retiring after four decades of service to the community. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 11 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CAPTAIN BILL MORRISON SANTA CLARA COUNTY FIRE DEPARTMENT WHEREAS, Bill Morrison served with distinction as a member of the Saratoga Fire District and the Santa Clara County Fire Department for forty years, having begun his career in 1970 as a "Fire Explorer" while attending Saratoga High School; and WHEREAS, following three years as a Fire Explorer, Bill became a "Paid Call Volunteer" with the Saratoga Fire District. He continued to serve the community in which he was raised and ultimately transitioned to "Career Firefighter" in 1976 and was promoted to the rank of "Fire Captain" in 1987; and WHEREAS, Bill served for more than two decades as Fire Captain assigned to A- Platoon at the Saratoga Fire Station, earned unconditional respect for his outstanding leadership skills and mentored firefighters new to the fire service or to the Saratoga area — all while providing continued guidance and sharing professional knowledge for the benefit of all; and WHEREAS, Bill is a passionate advocate for community and firefighter safety and served as Chair of the Safety Committee to help ensure firefighters are equipped with the necessary tools to remain safe while providing the highest quality of community service; and WHEREAS, he is a pioneer in the fields of Public Education and Fire Prevention; and WHEREAS, his dedication to excellence in all areas of fire service, with specific attention to fire prevention, is incomparable. His understanding of local ordinances pertaining to fire alarm systems and his local -area knowledge have been invaluable in providing insight and direction to citizens and firefighters unfamiliar with the systems; and WHEREAS, Bill's enthusiastic support and leadership, while serving as President of the Saratoga Firefighters Local 3875, helped to educate and guide the community during the pursuit of a merge with the Santa Clara County Fire Department; resulting in the improved provision of fire and life safety service to the Saratoga community. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize, and commend Fire Captain Bill Morrison for his four decades of service and for his dedication to the fire service and the community that he served. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7 th day of July 2010. Kathleen M. King, Mayor City of Saratoga e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Captain Hal Netter — Santa Clara County Fire Department RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: A commendation recognizing and commending Captain Hal Netter, Santa Clara County Fire Department, who is retiring after three decades of service to his community. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 13 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING CAPTAIN HAL NETTER SANTA CLARA COUNTY FIRE DEPARTMENT WHEREAS, Hal (Harold) Netter served his country with honor in the United States Navy for six years and was the recipient of the National Defense Medal and a Good Conduct Medal; and WHEREAS, Hal has served with distinction as a member of the Saratoga Fire District in several capacities for 30 years and as a public safety dispatcher for Santa Clara County Communications for six years; and WHEREAS, he responded to calls for service in the City of Saratoga as a Volunteer Firefighter for the Saratoga Fire District from 1980 to 1989; and WHEREAS, while serving as a fire communications dispatcher from 1989 to 2002 he received and processed 911 calls, answered non - emergency calls and requests for service, and managed the remote central station for the Early Warning Alarm System; and WHEREAS, he served as the Fire Prevention Inspector and reviewed plans, conducted inspections, and ensured compliance with fire safety regulations within the City of Saratoga; and WHEREAS, Hal has embodied and exemplified the true spirit of customer service, devoted countless hours to the administrative details of his assignment, and conducted numerous inspections. NOW, THEREFORE, BE IT RESOLVED; that the City Council of the City of Saratoga does hereby recognize and commend Fire Inspector Hal (Harold) Netter for his three decades of service and for his dedication to the country and community that he served. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 7 th day of July 2010. Kathleen M. King, Mayor City of Saratoga e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara Powell Administrative Analyst II Assistant City Manager SUBJECT: Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga RECOMMENDED ACTION: Read and present the proclamation declaring July 2010 as Parks and Recreation month in Saratoga at the July 7, 2010 City Council meeting. BACKGROUND: For the past ten years, the National Recreation and Park Association and cities throughout the United States have been celebrating parks and recreation by declaring July as parks and recreation month. This special proclamation is intended to educate residents about the positive impact of parks and recreational programs, which help to bring the community together and keep residents healthy and happy. A representative of the Parks and Recreation Commission will be accepting the proclamation on behalf of the Parks and Recreation Commission. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. Page 1 of 2 15 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Parks and Recreation Month Proclamation Page 2 of 2 16 CITY OF SARATOGA PROCLAMATION DECLARING AND SUPPORTING JULY 2010 AS PARKS AND RECREATION MONTH IN THE CITY OF SARATOGA WHEREAS, Saratoga's public parks and recreation programs are dedicated to enhancing the quality of life for the City's residents; and WHEREAS, parks and recreation activities offer opportunities for people of all ages to come together and experience a sense of community; and WHEREAS, Saratoga's Recreation and Facilities Department is committed to providing high quality services and programs that meet the needs and interests of the City's residents; and WHEREAS, there are twelve beautiful parks in the City of Saratoga that range from small neighborhood parks to well -known regional parks that offer citizens the chance to explore, rest, play, and socialize; and WHEREAS, Saratoga is committed to keeping the City's parks clean, safe, and beautiful for all residents to enjoy; and WHEREAS, the City also maintains a network of trails that serve as a tremendous recreational resource to the citizens of Saratoga; and WHEREAS, the superb recreational programs, parks, and trails in the City help make Saratoga a wonderful place to live and play; NOW, THEREFORE, I, Kathleen M. King, Mayor of the City of Saratoga, do hereby proclaim July 2010 as Parks and Recreation Month in the City of Saratoga, and urge all citizens to celebrate Parks and Recreation Month, and BE IT FURTHER RESOLVED that I urge all citizens to enjoy their community by participating in a recreational program or spending time in one of Saratoga's beautiful parks. Kathleen M. King, Mayor City of Saratoga e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council/HOA Joint Meeting Minutes — June 16, 2010 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for June 16, 2010, Joint Meeting with City Council and Neighborhood Home Owners Association. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: in Attachment A — Minutes from the June 16, 2010 City Council/HOA Joint Meeting. 19 MINUTES CITY COUNCIL AND NEIGHBORHOOD / HOME OWNERS ASSOCIATION JOINT MEETING —JUNE 16, 2010 The City Council held a Joint Meeting with the Neighborhood and Home Owners Association (HOA) in the Senior Center — Multi- Purpose Room at 5:30 p.m. PRESENT: Councilmembers Manny Cappello, Chuck Page, Howard Miller, Vice Mayor Jill Hunter and Mayor Kathleen King ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager John Cherbone, Public Works Director John Livingstone, Community Development Director Councilmember Chuck Page addressed the group about the ongoing water shortage in the State and urged everyone to continue to use water wisely. He encouraged homeowners with odd numbered addresses to water their lawns on odd numbered days and homeowners with even numbered addresses to water on even numbered days. Captain Terry Calderone, Santa Clara County Sheriff's Office, West Side Substation, provided a brief update on property crimes in the community and asked that everyone be vigilant and aware of what is going on in their neighborhoods. He added he would be available to attend their neighborhood meetings to address any neighborhood concerns. Members of West Valley Community Services were present and provided an overview of the services they provide to approximately 300 clients in local communities. In addition, they noted they welcome volunteers of all ages. Representatives of the following HOA's addressed the Council regarding the highlights and lowlights in their neighborhoods: GREENBRIAR HOA — Highlights: • Annual Spring Social • HOA requested and was granted "No Parking" signs on one side of Stoneridge Drive 20 o Installed sprinkler systems that operate on a computerized system linked to the weather to help conserve water Lowlights: o Mail thefts o Auto theft WESTBROOK HOA — Highlights: o Annual cleanup along Prospect Avenue o Would like to transition from volunteers conducting cleanup to a more formal landscape maintenance program and welcomes any assistance in the transition EL OUITO HOA — Highlights: o The Sand Hill redevelopment issue in the El Quito Shopping Center rallied the neighbors and resulted in reinstating the neighborhood association Lowlights: o El Quito Center has lost many tenants o Rents have risen o Concerns about the center's vitality o Survey of residents revealed: ➢ Traffic is number one concern ➢ Pre - school on Cox Avenue across from Quito Village is an area of concern ➢ Loss of many trees; would like to plant new trees ➢ Would like to invigorate neighborhood ➢ Improved relationship between city and neighborhood ➢ Concerns about the two -story issue affecting the Quito Development Councilmember Miller noted that the new Housing Element has restricted the Quito Development to 20 feet in height and mixed use. Vice Mayor Hunter expressed concerns about the "2015 tree planting program" and noted people should visit www. heritagetreesofsaratoga .org/index.html to find out more about the City's program to plant 2,015 trees by 2015. VINEYARDS OF SARATOGA HOA — Lowlights /Concerns: o Traffic problems increasing on Saratoga Avenue o Signal light timing is part of the traffic problem Public Works Director John Cherbone noted he would work with Caltrans regarding the timing of the signal lights on Saratoga Avenue and added the next phase of the overlay program would begin June 28 through July 14 SAN MARCOS HOA — Highlights: 2 21 • Traffic and safety concerns have improved at the Odd Fellows since the two entrances into this community have been converted into one entrance • Parking issues have improved in the West Valley College neighborhood PARKER RANCH HOA — Highlights: • City maintains the trails • Security has improved in this neighborhood Lowlights: o Concerns regarding stability of retaining wall near Country Club QUESTIONS RAISED: What has City done to address the: ❖ Development of the Village ❖ High retail rents ❖ Numerous empty shops City Manager Dave Anderson noted recent changes to help invigorate the Village: ✓ Hired an Economic Development Coordinator several years ago to work with Village merchants ✓ Renewed the parking moratorium ✓ Implemented the Conditional Use Permit (CUP) for five different uses ✓ Over - the - counter permit approval ✓ Facade Program Council adjourned the Joint Meeting at 6:58 p.m. and proceeded to the Council Chambers for the Regular Meeting. Respectfully submitted, Ann Sullivan, CMC City Clerk 3 22 e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Meeting Minutes — June 16, 2010 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the June 16, 2010, Regular City Council meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A — Minutes from the June 16, 2010 City Council Meeting. 23 MINUTES SARATOGA REGULAR CITY COUNCIL MEETING JUNE 16, 2010 Mayor King called the Regular City Council meeting to order at 7:00 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Manny Cappello, Chuck Page, Howard Miller, Vice Mayor Jill Hunter and Mayor Kathleen King ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager Mary Furey, Administrative Services Director John Cherbone, Public Works Director John Livingstone, Community Development Director Debbie Bretschneider, Executive Assistant to City Manager REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of June 16, 2010 was properly posted on June 10, 2010. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None COUNCIL DIRECTION TO STAFF None ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Cheriel Jensen addressed the Council noting that she spent two hours in the community earlier in the day seeking signatures for the Initiative petition and that nine out of ten people were willing to sign it. Jenny Young Taylor spoke about heritage trees, the old oak tree on Shadow Oaks Way, and the tree removal process. COUNCIL DIRECTION TO STAFF None 24 ANNOUNCEMENTS Vice Mayor Hunter invited everyone to attend the Heritage Day event on Saturday, June 19 from 10 a.m. to 6 p.m. She noted there would be 35 "heritage costumed" Saratogans at Blaney Plaza and from there they would proceed into the Village to talk with people about the history of their characters; adding a band playing music from the Fifties would be in the Bank of America parking lot from 3PM to 5PM. Councilmember Page noted Charlie Wedemeyer, a long time coach at Los Gatos /Saratoga High School, died recently and a celebration of life service is scheduled at 11:00 a.m. on June 19th at the HP Pavilion in San Jose. Mayor King noted the Chamber of Commerce is holding a Changing of Officer's event at 6PM on Thursday, June 17 at Florentines Restaurant in the Village. CEREMONIAL ITEMS 1. CEREMONIAL OATH OF OFFICE FOR NEWLY APPOINTED COUNCILMEMBER MANNY CAPPELLO STAFF RECOMMENDATION Direct the City Clerk to administer a ceremonial Oath of Office to newly appointed Councilmember Manny Cappello. City Clerk Ann Sullivan administered a ceremonial Oath of Office to newly appointed Councilmember Manny Cappello. Family members of Councilmember Cappello joined him on the Dais for the ceremony. 2. COMMENDATION HONORING DAVID ZARRIN STAFF RECOMMENDATION Read and present commendation. Mayor King read and presented the commendation to Eagle Scout David Zarrin. David's parents joined him on the Dais for the presentation. 3. COMMENDATION HONORING MATT TORRENS STAFF RECOMMENDATION Read and present commendation. Mayor King read and presented the commendation to Saratoga High School teacher Matt Torrens. Family members, friends, and students from Saratoga High School joined Mr. Torrens on the Dais for the presentation. SPECIAL PRESENTATIONS None 2 25 CONSENT CALENDAR 4. CITY COUNCIL STUDY SESSION MINUTES — MAY 24, 2010 STAFF RECOMMENDATION Approve minutes. HUNTER/MILLER MOVED TO APPROVE CITY COUNCIL STUDY SESSION MINUTES — MAY 24, 2010. MOTION PASSED 5 -0 -0. 5. CITY COUNCIL REGULAR MEETING MINUTES — JUNE 2, 2010 STAFF RECOMMENDATION Approve minutes. Councilmember Page removed this item for one clerical correction. PAGE/MILLER MOVED TO APPROVE CITY COUNCIL REGULAR MEETING MINUTES — JUNE 2, 2010 AS AMENDED. MOTION PASSED 5 -0 -0. 6. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: May 27, 2010 June 03, 2010 HUNTER/MILLER MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: MAY 27, 2010 AND JUNE 03, 2010. MOTION PASSED 5 -0 -0. 7. RESOLUTION AMENDING COUNCIL AGENCY AND ADHOC COMMITTEE LIAISON ASSIGNMENTS STAFF RECOMMENDATION Adopt resolution amending Resolution 10 -008 appointing Council representatives to Committees, Agencies and Ad hoc Committees. Vice Mayor Hunter removed this item for clerical corrections. RESOLUTION NO. 10 -038 HUNTER/MILLER MOVED TO APPROVE RESOLUTION AMENDING RESOLUTION 10 -008 APPOINTING COUNCIL REPRESENTATIVES TO COMMITTEES, AGENCIES, AND ADHOC COMMITTEES AS AMENDED. MOTION PASSED 5 -0 -0. 26 8. LASERFICHE SCANNING SERVICES— AWARD OF CONTRACT STAFF RECOMMENDATION Move to award a contract to Peelle Technologies in the amount of $135,876 and authorize the City Manager to execute the same. HUNTER/MILLER MOVED TO AWARD A CONTRACT TO PEELLE TECHNOLOGIES IN THE AMOUNT OF $135,876 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME MOTION PASSED 5 -0 -0. 9. SARATOGA AVE AND FRUITVALE AVE OVERLAY AND REHABILITATION PROJECT ESPL- 5332(015) — AWARD OF CONSTRUCTION CONTRACT. STAFF RECOMMENDATION 1. Move to declare G. Bortolotto & Company, Inc. of San Carlos to be the lowest responsible bidder on the project. 2. Move to award a construction contract to G. Bortolotto & Company, Inc. in the amount of $143,439.39. 3. Move to authorize staff to execute change orders to the contract up to $25,000. Councilmember Miller removed this item for clarification. MILLER/PAGE MOVED TO 1) DECLARE G. BORTOLOTTO & COMPANY, INC. OF SAN CARLOS TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT; 2) AWARD A CONSTRUCTION CONTRACT TO G. BORTOLOTTO & COMPANY INC. IN THE AMOUNT OF $143,439.39; AND 3) TO AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $25,000. MOTION PASSED 5 -0 -0. 10. REQUEST FOR WAIVER OF CITY FEES RELATED TO JULY 4, 2010 STAFF RECOMMENDATION Accept report and direct staff accordingly. HUNTER/MILLER MOVED TO WAIVE THE $600 BANNER FEE AND THE $100 SPECIAL EVENT FEE FOR THE JULY 4, 2010 FOURTH OF JULY EVENT. MOTION PASSED 5 -0 -0. 11. EXTENSION OF EXISTING TRAFFIC SIGNAL MAINTENANCE CONTRACT WITH REPUBLIC ITS FOR TWO YEARS STAFF RECOMMENDATION Extend the existing contract with Republic ITS for monthly maintenance and on -call repair of Saratoga traffic signals for two additional years. Councilmember Miller removed this item for clarification. 4 27 MILLER/PAGE MOVED TO EXTEND THE EXISTING CONTRACT WITH REPUBLIC ITS FOR MONTHLY MAINTENANCE AND ON -CALL REPAIR OF SARATOGA TRAFFIC SIGNALS FOR TWO ADDITIONAL YEARS. MOTION PASSED 5 -0 -0. PUBLIC HEARINGS None OLD BUSINESS 12. TRANSCRIPT OF SASCC FUNDING REQUEST AT MAY 19, 2010 COUNCIL MEETING STAFF RECOMMENDATION Accept report, review attached transcript, and approve attached minutes for the May 19, 2010 Regular City Council Meeting as originally submitted on the June 2, 2010 Council Meeting Agenda. Mayor King invited public comment. No one requested to speak on this item. Councilmember Miller noted that Council will be meeting with SASCC in a Joint Meeting on July 21, 2010 and requests that SASCC provide Council with their plan for economic viability in the future. MILLER/PAGE MOVED TO APPROVE MINUTES FOR THE MAY 19, 2010 REGULAR CITY COUNCIL MEETING AS ORIGINALLY SUBMITTED ON THE JUNE 2, 2010 COUNCIL MEETING AGENDA MOTION PASSED 5 -0 -0. NEW BUSINESS 13. REPORT ON EFFECTS OF PROPOSED INITIATIVE REGARDING SECOND STORY LIMITATION IN SARATOGA STAFF RECOMMENDATION Direct Staff Accordingly. John Livingstone presented the staff report. Council discussed the effects of the proposed Initiative regarding second story limitation in Saratoga. Mayor King invited public comment. The following people requested to speak on this item and spoke in support of the two - story limitation and felt the City should either adopt the Initiative or place the Initiative on the November ballot and let the Citizens vote on the issue: Stan Bogosian Jenni Young Taylor read a letter on behalf of Katie Alexander and the Peck family in support of the Initiative Nancy Jamello Jeff Schwartz John Kimball Paul Hernandez Peggy Kimball Marcia Fariss Nancy Kirk No one else requested to speak at this time. Mayor King asked Council to state whether or not they supported requesting a 9212 Report. Councilmembers Cappello, Page, Miller, and Mayor King supported the 9212 Report in order to receive answers to questions regarding the Initiative. Vice Mayor Hunter was not in support of the 9212 Report and stated that she prefers reagendizing the height limitations and three -story issue for further discussion at a future Council meeting. Councilmembers were asked if they supported the 9212 Report. Councilmembers Cappello, Page, Miller and Mayor King supported the 9212 Report. Vice Mayor Hunter did not support the 9212 Report. Mayor King invited Council members to voice any questions they would like addressed at the Study Session. QUESTIONS FROM COUNCIL TO BE CONSIDERED FOR THE 9212 REPORT: Councilmember Page: • What elements of the housing element that Council approved could be removed and allow Council to vote on again, and still meet State requirements? • How would a two -story height limit affect meeting the housing element requirement numbers? o He would like the summary table defining heights to be defined in a different way, such as: type of zoning; commercial areas listed and defined by that zone including boundaries; (such as a map) and an extra column added depicting what the Initiative would do. Councilmember Miller: o He would like to seethe table that was in the March 10, 2010 staff report included in the 9212 Report and another column added depicting the effects of the Initiative. I 29 o What are the specific changes we could make to the existing Housing Element and still meet State Housing Element requirements? o What is the cost factor for a November ballot measure versus a Special Election measure? o Does Initiative amend commercial district only? Comments: o Would like a Study Session to discuss this issue thoroughly. Vice Mayor Hunter: Comments: o We have questions that need to be addressed and issues that need clarification. o Supports having a Study Session. Councilmember Cappello: o Would like map reflecting current ordinance changes; changes made as part of the new Housing Element requirements, and those changes that would be made as a result of the Initiative. Comments: o Supports Study Session. Mayor King: o Would like original ordinance verbiage pertaining to the three -story language 'facing the creek and/or" addressed in the 9212 Report. o With regard to the issuance of permits, what are the specific limits the Initiative supports for a remodel, such as a kitchen? o How does the Initiative affect existing three -story structures? Comments: o Likes the idea of a Study Session; however, prefers that the meeting be broadcast live so people can watch the proceedings from home. o Would like input from public regarding questions for the 9212 Report. Council concurred that a Study Session should be scheduled and the focus of the Study Session should be on what the adopted ordinance allows and what the Initiative would change. In addition, Council asked that the Initiative proponents identify who would participate in the Study Session discussion. Council also agreed to solicit relevant questions to be addressed at the Study Session from the Initiative participants that were present at this evening's Council meeting. City Attorney Richard Taylor noted that the report that is prepared by staff for the Study Session would not be the final 9212 Report and the earliest the final 9212 Report could be completed would be after the Study Session. Staff would prepare a draft report highlighting issues that would form the basis of the Study Session and then prepare a revised report after the Study Session. Mayor King declared a break at 8:55PM. 7 30 Mayor King reconvened the meeting at 9: 1OPM. Mayor King invited the audience to provide questions they would like addressed at the Study Session. QUESTIONS FROM THE PUBLIC FOR DISCUSSION AT STUDY SESSION: Citizen Craig: Did Council's compliance with the change for less than moderate income housing cause changes to other aspects of the local height ordinance and how can those unrelated height changes be undone? Kathleen Casey: Were these findings public documents; who proposed change in the three -story height limit; what are the permanent effects on the community; and what are the total costs? Jim Foley: The proponents of the Initiative prepared a comparison table noting the current ordinance language and the Initiative's proposed changes. Staff should visit their website at www.restoresarato,. a com to see the comparison table. Councilmember Miller noted that the focus of the proposed Study Session should be on the adopted ordinance regarding two or three story height limitations, its impact, and what the proposed Initiative would do and /or change. He also suggested staff look at the table Mr. Foley referred to, along with the table created by staff in the March 10, 2010 staff report and use this data as the genesis for the study session. Council concurred to conduct a live broadcast Study Session in the Civic Theater on Thursday, June 24, 2010 at 6PM with five (5) proponents of the Initiative. Council also agreed to allow members of the public to submit questions for the Study Session by sending an email to the City Clerk no later than 5:00 p.m. on Friday, June 18, 2010. Staff would provide answers to submitted questions at the June 24 study session. MILLER/PAGE MOVED TO: 1) SCHEDULE A STUDY SESSION ON JUNE 24, 2010 AT 6PM TO DISCUSS PROPOSED INITIATIVE REGARDING SECOND STORY LIMITATIONS; 2) PREPARE A DRAFT 9212 REPORT; 3) CITY STAFF TO PRESENT INFORMATION IN RESPONSE TO SUBMITTED QUESTIONS PRESENTED THIS EVENING AND QUESTIONS SUBMITTED TO STAFF VIA EMAIL FROM MEMBERS OF THE COMMUNITY BY S:OOPM ON FRIDAY, JUNE 18,2010; 4) COUNCIL TO PROVIDE DIRECTION REGARDING THE 9212 REPORT; 5) THE PARTICIPANTS IN THE STUDY SESSION WILL BE THE FIVE COUNCILMEMBERS, FIVE MEMBERS OF THE INITIATIVE STEERING COMMITTEE, PLANNING STAFF, CITY ATTORNEY, CITY MANAGER AND CITY CLERK; AND 6) MEMBERS OF THE PUBLIC WOULD BE INVITED TO SIT IN THE AUDIENCE AND WOULD BE PROVIDED AN OPPORTUNITY TO ADDRESS THE PARTICIPANTS OF THE STUDY SESSION. Vice Mayor Hunter asked for a friendly amendment to the motion stating she would support this motion, however, she was not in support of a 9212 Report. 31 Councilmember Miller accepted Vice Mayor Hunter's friendly amendment and rephrased the motion. MILLER/PAGE MOVED THAT COUNCIL IS CONTINUING THEIR DISCUSSION TO DETERMINE WHETHER COUNCIL WANTS TO HAVE A 9212 REPORT AND IN ORDER TO INFORM THAT DISCUSSION, COUNCIL INTENDS TO: 1) SCHEDULE A STUDY SESSION ON JUNE 24, 2010 AT 6PM TO DISCUSS PROPOSED INITIATIVE REGARDING SECOND STORY LIMITATIONS; 2) CITY STAFF TO PRESENT INFORMATION IN RESPONSE TO SUBMITTED QUESTIONS PRESENTED THIS EVENING AND QUESTIONS SUBMITTED TO STAFF VIA EMAIL FROM MEMBERS OF THE COMMUNITY BY S:OOPM ON FRIDAY, JUNE 18,2010; 3) THE PARTICIPANTS IN THE STUDY SESSION WILL BE THE FIVE COUNCILMEMBERS, FIVE MEMBERS OF THE INITIATIVE STEERING COMMITTEE, PLANNING STAFF, CITY ATTORNEY, CITY MANAGER AND CITY CLERK; 4) MEMBERS OF THE PUBLIC WOULD BE INVITED TO SIT IN THE AUDIENCE AND WOULD BE PROVIDED AN OPPORTUNITY TO ADDRESS THE STUDY SESSION; AND 5) AT THE END OF THIS MEETING COUNCIL WOULD PROVIDE DIRECTION AS TO FURTHER CONSIDERATION OF THE 9212 REPORT, MOTION PASSED 5 -0 -0. 14. VILLAGE VISION STAFF RECOMMENDATION Direct Staff Accordingly. Community Development Director John Livingstone presented the staff report. Mayor King invited public comment. The following person requested to speak on this item: Kathleen Casey No one else requested to speak on this item. PAGE/MILLER MOVED TO DELAY ENTIRE VILLAGE VISION PROCESS UNTIL AFTER THE INITIATIVE ISSUE HAS BEEN RESOLVED. MOTION PASSED 5 -0 -0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kathleen King — reported: Santa Clara County Emergency Council — the next meeting is in August. West Valley Mayors and Managers Association — meets next Wednesday at West Valley College and the group would be given a tour of the newly remodeled College. 7 32 Vice Mayor Jill Hunter — reported Library Joint Powers Association — she attended the last meeting and noted that a report was provided on how the Library money is spent. She noted that $3 million dollars is spent by the Joint Powers annually among the seven county libraries; 35% goes towards fiction, which covers a very large category checked out by patrons; 41% towards non- fiction; 3% goes towards media (DVD's Audio Books, etc.); and children's books also cover a large percentage of checked out items. The library budget was passed and did sustain some cutbacks. Village AdHoc — awarded Saratoga shops Michael Anthony Salon and California Living a $5,000 grant for facade improvements. Councilmember Howard Miller — reported Santa Clara County Cities Association Board — the Legislative Committee passed two resolutions: AB32 -SB375 — Clean Car Regulations and SB 1205 — a Natural Disaster Recovery Plan driven by ABAG. A presentation was given on the RHNA (Regional Housing Needs Allocation) process in the sub - regions, an approach that would enable us to handle our moderate and low- income housing requirements as a region, rather than by individual cities. The deadline for establishing this process and determining the RHNA allocations is 2013. A second presentation was given on "One Dollar for Life" — a fund- raising program that allows middle school and high school students to raise one dollar per student. The funds are channeled through to non - governmental organizations in third world countries to build schools. He added that he would like Saratoga's Youth Commission to look at this as a possibility for Saratoga schools. He noted Jim Beall also attended the meeting and stated that on the day Mr. Beall was sworn in to office as Assemblymember, he submitted a bill on that same day and it was signed by the Governor. The bill allows Santa Clara County to offer health insurance to employees of smaller companies that don't have health insurance and is limited to 7,000 people, along with some other restrictions. Councilmember Chuck Page — reported West Valley Sanitation District — met and he was unable to attend the meeting. He noted the proposed rate increase was approved by Prop 218 Ballot — effective this next fiscal year, adding the slight increase will be for the next three years only. Councilmember Manny Cappello had nothing to report at this time. CITY COUNCIL ITEMS Vice Mayor Hunter expressed a concern about the City's heritage trees and requested to agendize the discussion of heritage trees to see how the Heritage Preservation Commission could help to improve the City's tree ordinance to include the protection of heritage trees in terms of the tree removal process and how to encourage the planting of new trees. Councilmember Cappello seconded this request. CITY MANAGER'S REPORT None 10 33 ADJOURNMENT There being no additional business, Mayor King asked for a motion to adjourn. PAGE/MILLER MOVED TO ADJOURN THE REGULAR MEETING AT 10:20PM MOTION PASSED 5 -0 -0. Respectfully submitted, Ann Sullivan, CMC City Clerk 11 34 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Melanie Whittaker DEPT. DIRECTOR: Mary Furey SUBJECT: Review of Accounts Payable Check Registers INX4111 /1011010110117:vej Y1110 That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: June 10, 2010 June 17, 2010 June 24, 2010 REPORT SUMMARY: Attached are the Check Registers for: Type of Checks Date Starting Check No. Ending Check No. Total Checks Amount Checks Released Prior Check Register Date Ending Check No. Accounts Payable 06/10/10 115303 115347 44 61,508.17 06/10/10 06/03/10 115301 Accounts Payable 06/17/10 115348 1 115429 1 81 1 129,082.87 1 06/17/10 1 06/10/10 115347 Accounts Payable 106/24/101 115430 1 115483 1 53 1 424,019.47 1 06/24/10 1 06/17/10 115429 The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the', expenditure: AP Date Check No. Issued to Fund Dept. Purpose Amount 06/10/10 None - 06/17/10 None - Santa Clara County - 06/24/10 1 115462 10ffice of the Sheriff General Public Safety Monthly Law Enforcement 344,613.67 1 Shute Mihaly & 06/24/10 115471 Weinberger Various Various Monthly Legal Service 22,238.77 The following', are Accounts Payable checks that were voided AP Date Check No. Issued to Description Amount 06/10/10 115302 None Void - Printer Issue - Los Gatos / Saratoga Dept of Community 06/10/10 115330 Education Void - Reissue (870.00) 06/17/10 115386 LAFCO Void - Reissue (1,694.84) 06/22/10 114048 PGE / PPC Dept Void/Reissue - Stale Dated (21,000.00) 35 The following is a list of cash reduction by fund: Fund # Fund Description AP 06/10 AP 06/17 AP 06/24 Total 111 General 40,124.08 82,206.24 393,204.05 515,534.37 231 Village Lighting 24.18 107.95 132.13 241 Arroyo de Saratoga Landscape 55.80 55.80 242 Bonnet Way Landscape 145.24 145.24 244 Cunningham /Glasgow Landscape 155.53 155.53 245 Fredericksburg Landscape 33.64 33.64 246 Greenbriar Landscape 157.82 157.82 248 Leutar Court Landscape 55.80 55.80 251 McCartysville Landscape 252.87 252.87 252 Prides Crossing Landscape 167.07 167.07 255 Tricia Woods Landscape 45.15 45.15 272 Bellgrove Landscape 1,007.32 1,007.32 273 Gateway Landscape 8.57 517.00 525.57 275 Quito Lighting 1,475.00 1,475.00 277 Village Commercial Landscape 467.95 467.95 411 CIP Street Projects 2 20,287.97 1,496.44 23,858.93 412 CIP Parks Projects 2,442.64 2,442.64 413 CIP Facility Projects 198.48 2,360.00 7,308.25 9,866.73 421 Tree Fine Fund 818.50 818.50 431 Grant Fund - CIP Streets 2,129.23 130.70 9,855.10 12,115.03 432 Grant Fund - Parks & Trails 6,596.39 4,571.15 11,167.54 611 Liability/Risk Mgt 190.04 190.04 612 Workers' Comp 351.57 351.57 621 Office Stores Fund 30.00 2,333.84 489.82 2,853.66 622 Information Technology 153.53 767.05 920.58 623 Vehicle & Equipment Maint 4,204.93 4,860.84 1,376.97 10,442.74 624 Building Maintenance 801.45 3,573.85 1 2,357.43 1 6,732.73 632 IT Equipment Replacement 1 9 3,168.50 1 1 12,638.59 TOTAL 61,508.17 129,082.87 1 424,019.50 1 614,610.54 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format 36 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:42:43 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c ='21' and transact.ck_date= '20100610 00:00:00.000' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115303 06/10/10 234 11111 115303 06/10/10 234 11111 115303 06/10/10 234 11111 115303 06/10/10 234 11111 115303 06/10/10 234 11111 115303 06/10/10 234 11111 115303 06/10/10 234 TOTAL CHECK BANDA, MASANKHO 1116101 11111 115304 06/10/10 500 11111 115305 06/10/10 500 11111 115306 06/10/10 257 11111 115307 06/10/10 327 11111 115307 06/10/10 327 11111 115307 06/10/10 327 11111 115307 06/10/10 327 TOTAL CHECK UNLEADED / DIESEL COAST OIL COMPANY LLC 11111 115308 06/10/10 348 11111 115309 06/10/10 13 11111 115309 06/10/10 13 TOTAL CHECK 11111 115310 06/10/10 825 11111 115310 06/10/10 825 TOTAL CHECK 11111 115311 06/10/10 229 11111 115311 06/10/10 229 TOTAL CHECK 11111 115312 06/10/10 342 11111 115313 06/10/10 573 11111 115314 06/10/10 421 11111 115315 06/10/10 500 11111 115316 06/10/10 699 11111 115317 06/10/10 454 11111 115317 06/10/10 454 11111 115317 06/10/10 454 11111 115317 06/10/10 454 TOTAL CHECK 11111 115318 06/10/10 460 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- A T & T 6246202 NORTH CAMPUS • T & T 6246202 MTHLY RECURRING • T & T 6246202 ALARM SYSTEM PHONES • T & T 6246202 SR CENTER ALARM • T & T 1117102 EMERGENCY RESPONSE • T & T 1115301 CORP YARD ER LINES • T & T 1115301 BLANEY PHONE MODEM ALICE CHANG 1116101 CANCELLED CLASS AWARTIKA PANDEY 1116101 ROSTER CHANGE BANDA, MASANKHO 1116101 INSTRUCTOR - DANCE BELANGER, CHRISTINE 1116101 INSTRUCTOR - DANCE BELANGER, CHRISTINE 1116101 INSTRUCTOR - DANCE BELANGER, CHRISTINE 1116101 INSTRUCTOR - DANCE BELANGER, CHRISTINE 1116101 INSTRUCTOR - DANCE BLAZE CONE CO 1112201 OFFICE SUPPLIES BRYANT, CHRISTOPHER 1116101 INSTRUCTOR - GUITAR BRYANT, CHRISTOPHER 1116101 INSTRUCTOR - GUITAR CANDACE TROY 1116101 INSTRUCTOR - PAINTING CANDACE TROY 1116101 INSTRUCTOR - PAINTING COAST OIL COMPANY LLC 6235202 UNLEADED / DIESEL COAST OIL COMPANY LLC 6235202 UNLEADED / DIESEL DATA TICKET INC 1117101 STATE OF CALIFORNIA 1115201 EWING IRRIGATION 1115301 FERGAL CLARKE 1116101 FRANK PANETTA 1116101 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 4129252 -001 GACHINA LANDSCAPE MANAGE 1115301 CITATION FEE 04/10 SIGNAL / LIGHTS 04/10 SUPPLIES - PARKS CANCELLED CLASS INSTRUCTOR - GOLF ANNUALS - BLANEY ANNUALS - FRUITVALE PROCHIP- EL QUITO REPAIRS - REID MEDIAN CKe) III m klmlliYVYowKe lUTIUTt1i019[N140IWO ►iNVAIP� 1 -992114M8 (0W- 9rlMN0 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 74.40 177.96 88.11 31.02 204.57 47.95 15.47 639.48 214.00 75.00 84.00 42.00 126.00 168.00 210.00 546.00 339.75 128.80 386.40 515.20 263.25 789.75 1,053.00 1,540.02 1,953.93 3,493.95 100.00 796.15 39.04 149.00 208.50 492.31 778.22 1,291.42 145.00 2,706.95 250.00 37 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:42:43 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c ='21' and transact.ck_date= '20100610 00:00:00.000' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115318 06/10/10 460 TOTAL CHECK 102/107 GREGORIAN, AGNES 11111 115319 06/10/10 470 11111 115320 06/10/10 520 11111 115320 06/10/10 520 11111 115320 06/10/10 520 TOTAL CHECK TAX HP DIRECT 11111 115321 06/10/10 832 11111 115321 06/10/10 832 11111 115321 06/10/10 832 TOTAL CHECK LOS GATOS SARATOGA 1116101 11111 115322 06/10/10 491 11111 115323 06/10/10 14 11111 115323 06/10/10 14 11111 115323 06/10/10 14 11111 115323 06/10/10 14 TOTAL CHECK 11111 115324 06/10/10 500 11111 115325 06/10/10 567 11111 115326 06/10/10 138 11111 115327 06/10/10 159 11111 115327 06/10/10 159 11111 115327 06/10/10 159 11111 115327 06/10/10 159 11111 115327 06/10/10 159 11111 115327 06/10/10 159 11111 115327 06/10/10 159 11111 115327 06/10/10 159 TOTAL CHECK 11111 115328 06/10/10 183 11111 115329 06/10/10 221 11111 115330 06/10/10 224 11111 115330 06/10/10 224 11111 115330 06/10/10 224 TOTAL CHECK 11111 115331 06/10/10 115 11111 115332 06/10/10 122 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- GOLDEN STATE COMMUNICATI 6235202 REPAIRS - VEH 102/107 GREGORIAN, AGNES 1116101 INSTRUCTOR - DANCE FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR - SPORTS FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR - SPORTS FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR - SPORTS HP DIRECT 6323202 HP DL - SALES TAX HP DIRECT 6323202 HP PROLIANT KUHN, BRIAN HP DIRECT 6323202 HP CARE PACK - 3 YEAR HUMAN BEHAVIOR ASSOCIATE 1112301 HYDROTEC IRRIGATION EQUI 4129224 -001 HYDROTEC IRRIGATION EQUI 4119142 -004 HYDROTEC IRRIGATION EQUI 4119142 -004 HYDROTEC IRRIGATION EQUI 4139321 -001 EAP SVC O5 /10 IRRIGATION- BK GO RND ANTENNA - B BASIN WAY CONTROLLER - THE BANK BUBBLER - CTY HALL JACKSON JONATHAN LOUIS 1117101 REFUND - 5116048 KANEN TOURS 1116101 EXCURSION SVC 6/1 -6/3 KIDS KAB 1116101 EXURSION SVC 6/18 KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR - KARATE LEXISNEXIS 1114103 MTHLY SVC 04/10 LORAL LANDSCAPING, INC 1115301 ANNUALS - GATEWAY LOS GATOS SARATOGA 1116101 RESERVATION # 416 LOS GATOS SARATOGA 1116101 RESERVATION #477 LOS GATOS SARATOGA 1116101 RESERVATION #476 NCCCA 1112201 BRETSCHNEIDER 06/18 NEW PIG CORPORATION 6235202 PARTS - VEH# SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 firurelli ► i 105.45 355.45 175.00 121.00 121.00 145.20 387.20 745.09 8,055.00 670.00 9,470.09 1,073.50 1,151.22 197.17 626.50 198.48 2,173.37 60.00 10,602.00 320.00 21.60 43.20 79.20 165.60 82.80 103.20 55.20 103.20 654.00 167.00 1,190.00 300.00 270.00 300.00 870.00 40.00 355.53 M SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:42:43 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c ='21' and transact.ck_date= '20100610 00:00:00.000' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115333 06/10/10 145 11111 115333 06/10/10 145 11111 115333 06/10/10 145 TOTAL CHECK COMM NEWS 11111 115334 06/10/10 173 11111 115334 06/10/10 173 11111 115334 06/10/10 173 11111 115334 06/10/10 173 TOTAL CHECK 4119142 -004 LGL AD #3440842 11111 115335 06/10/10 173 11111 115336 06/10/10 214 11111 115336 06/10/10 214 TOTAL CHECK 11111 115337 06/10/10 82 11111 115337 06/10/10 82 TOTAL CHECK 11111 115338 06/10/10 87 11111 115338 06/10/10 87 TOTAL CHECK 11111 115339 06/10/10 500 11111 115340 06/10/10 162 11111 115340 06/10/10 162 11111 115340 06/10/10 162 11111 115340 06/10/10 162 11111 115340 06/10/10 162 TOTAL CHECK 11111 115341 06/10/10 826 11111 115342 06/10/10 500 11111 115343 06/10/10 402 11111 115344 06/10/10 439 11111 115344 06/10/10 439 TOTAL CHECK 11111 115345 06/10/10 574 11111 115346 06/10/10 500 11111 115347 06/10/10 224 11111 115347 06/10/10 224 11111 115347 06/10/10 224 TOTAL CHECK - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT OFFICE DEPOT INC. 1113101 OFFICE DEPOT INC. 1113101 OFFICE DEPOT INC. 1113101 ----- DESCRIPTION -- OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SALES TAX firurelfiffil PACIFIC GAS & ELECTRIC 6246202 PACIFIC GAS & ELECTRIC 1115301 PACIFIC GAS & ELECTRIC 2315302 PACIFIC GAS & ELECTRIC 2735302 PACIFIC GAS & ELECTRIC 1115301 PETTY CASH - RECREATION 1116101 PETTY CASH - RECREATION 1116101 SAN JOSE BLUE PRINT 4319112 -002 SAN JOSE BLUE PRINT 4319112 -002 SAN JOSE WATER COMPANY 6246202 SAN JOSE WATER COMPANY 1115301 NATURAL GAS VEH PARKS / OPEN SPACE OAK STREET GATEWAY LIBRARY ORCHARD OFFICE SUPPLIES POSTAGE PRINTS - 25 COPIES FRUITVALE OVERLAY BUILDINGS PARKS / OPEN SPACE SHAOMEI CHEN 1116101 REFUND CLASS SILICON VALLEY COMM NEWS 1112201 LGL AD # 3462941 SILICON VALLEY COMM NEWS 1112201 LGL AD #3462951 SILICON VALLEY COMM NEWS 1114101 LGL AD #3456355 SILICON VALLEY COMM NEWS 4119121 -003 LGL AD #3456368 SILICON VALLEY COMM NEWS 4119142 -004 LGL AD #3440842 THE GRAND VIEW 1116101 TILL & DONNA GULDIMANN 111 VISTA LANDSCAPE & MAINTE 1115301 XEROX CORPORATION 6213102 XEROX CORPORATION 6213102 YAMAGAMI'S NURSERY 1115301 YEN -WEN, LU & WOAN -YU YU 111 LOS GATOS SARATOGA 1116101 LOS GATOS SARATOGA 1116101 LOS GATOS SARATOGA 1116101 INSTRUCTOR - PAINTING ARBORIST DEP REFUND LNDSCP - SARA /SUN RD COPIER 159 06/10 COPIER 971 06/10 FLOWERS- CMTY CTR ARBORIST DEP REFUND RESERVATION #416 RESERVATION #476 RESERVATION #477 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 193.86 5.94 3.23 203.03 46.17 8.57 24.18 8.57 87.49 2,108.74 26.18 1.10 27.28 1,351.97 777.26 2,129.23 383.79 7,849.47 8,233.26 139.00 62.31 53.94 146.94 795.15 455.70 1,514.04 565.50 1,488.35 2,280.00 15.00 15.00 30.00 39.09 2,940.00 300.00 300.00 270.00 870.00 W SUNGARD PUBLIC SECTOR DATE: 06/23/2010 CITY OF SARATOGA TIME: 15:42:43 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.t_c ='21' and transact.ck_date= '20100610 00:00:00.000' ACCOUNTING PERIOD: 12/10 PAGE NUMBER: 4 ACCTPA21 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT TOTAL CASH ACCOUNT 0.00 61,508.17 TOTAL FUND 0.00 61,508.17 TOTAL REPORT 0.00 61,508.17 us] SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 VENDOR - - -- --- - - - - -- BUDGET UNIT DESCRIPTION SALES TAX AMOUNT • T FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 11111 115348 06/17/10 234 TOTAL CHECK 11111 115349 06/17/10 546 11111 115350 06/17/10 197 11111 115351 06/17/10 303 11111 115352 06/17/10 500 11111 115353 06/17/10 500 11111 115354 06/17/10 609 11111 115355 06/17/10 90 11111 115356 06/17/10 500 11111 115357 06/17/10 571 11111 115357 06/17/10 571 11111 115357 06/17/10 571 11111 115357 06/17/10 571 TOTAL CHECK 11111 115358 06/17/10 229 11111 115359 06/17/10 500 11111 115360 06/17/10 250 11111 115360 06/17/10 250 11111 115360 06/17/10 250 11111 115360 06/17/10 250 TOTAL CHECK 11111 115361 06/17/10 589 11111 115361 06/17/10 589 TOTAL CHECK 11111 115362 06/17/10 320 11111 115363 06/17/10 211 11111 115364 06/17/10 390 VENDOR - - -- --- - - - - -- BUDGET UNIT DESCRIPTION SALES TAX AMOUNT • T & T 6246202 • T & T 6246202 • T & T 6246202 • T & T 1117102 • T & T 1117102 • T & T 1117102 • T & T 1115301 • T & T 1115301 • T & T 1115301 ABAG POWER PURCHASING 6246202 ARROWHEAD MOUNTAIN SPRIN 6246202 BAY AREA FLOOR MACHINE C 6246202 CABRILLO COLLEGE 1113101 CALIFORNIA LIVING LLC 4119132 -005 CALIFORNIA STATE CONTROL 1113101 CALSENSE 1115301 CAROL HUTCHINGS 1116101 CHANG TAI DO KARATE & FI 1116101 CHANG TAI DO KARATE & FI 1116101 CHANG TAI DO KARATE & FI 1116101 CHANG TAI DO KARATE & FI 1116101 COAST OIL COMPANY LLC 6235202 CONNIE S. MINTEGUI 4119132 -005 COTTON SHIRES AND ASSOCI 111 COTTON SHIRES AND ASSOCI 111 COTTON SHIRES AND ASSOCI 111 COTTON SHIRES AND ASSOCI 111 CPO LTD 6213102 CPO LTD 6213102 XEROX MACHINE MEASURED BUS PLAN BOOK GO ROUND EMERGENCY LINE EMP EMERGENCY LINE AM 1610 RADIO GATEWAY LLA PHONE LINES & PARKS CONGRESS SPRINGS PARK GAS SVC O5 /10 MTHLY SVC 05/07 -06/06 SUPPLIES - FACILITIES PC 832 CLASS: RINALDI FACADE IMPROVMENTS REPORT FEE LOCAL RADIO - SAGE CT CANCELLATION 44249 -1 INSTRUCTOR - KARATE INSTRUCTOR - KARATE INSTRUCTOR - KARATE INSTRUCTOR - KARATE UNLEADED / DIESEL FACADE IMPROVEMENTS PROF SVC - GEOS0079 PROF SVC - GEOS0125 PROF SVC - GE010 -0005 PROF SVC GPA09 -0002 MTHLY SVC 04/22 -05/21 MTHLY SVC 03/22 -04/21 CYGANY INC 1115301 PLASTIC BAGS - PARKS DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR - GOLF ELECTRICAL DISTRIBUTORS 1115301 LIGHTING - LANDSCAPE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14.49 38.47 30.23 25.73 14.49 15.78 15.47 16.30 31.26 202.22 1,200.35 131.07 643.57 65.00 5,000.00 100.00 334.11 129.00 598.56 74.89 722.10 299.28 1,694.83 1,845.21 5,000.00 2,072.25 1,485.00 1,936.25 2,000.00 7,493.50 1,306.71 1,027.13 2,333.84 648.00 605.28 93.67 41 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND 1 _�9 : � _C� I� Y ti l . I a [� 1:� ► [� � l LXY Y l : t : y i 11111 115364 06/17/10 390 11111 115364 06/17/10 390 11111 115364 06/17/10 390 11111 115364 06/17/10 390 TOTAL CHECK DISCOUNT TAKEN ELLA CHEKHANOVSKAYA 11111 115365 06/17/10 651 11111 115365 06/17/10 651 11111 115365 06/17/10 651 11111 115365 06/17/10 651 11111 115365 06/17/10 651 11111 115365 06/17/10 651 TOTAL CHECK PORTA POTTY -WVC 5 /10 EVENT SERVICES 11111 115366 06/17/10 419 11111 115366 06/17/10 419 TOTAL CHECK PROF SVC - TSC 04/10 FEHR & PEERS 11111 115367 06/17/10 423 11111 115367 06/17/10 423 11111 115367 06/17/10 423 TOTAL CHECK ALOHA /HWY9 - 06/10 GACHINA LANDSCAPE MANAGE 11111 115368 06/17/10 454 11111 115368 06/17/10 454 11111 115368 06/17/10 454 11111 115368 06/17/10 454 11111 115368 06/17/10 454 11111 115368 06/17/10 454 11111 115368 06/17/10 454 11111 115368 06/17/10 454 TOTAL CHECK EAP CONSULTATION HOLLOWAY, GARY L 11111 115369 06/17/10 614 11111 115370 06/17/10 463 11111 115370 06/17/10 463 TOTAL CHECK 11111 115371 06/17/10 500 11111 115372 06/17/10 487 11111 115373 06/17/10 520 11111 115373 06/17/10 520 TOTAL CHECK 11111 115374 06/17/10 832 11111 115374 06/17/10 832 TOTAL CHECK 11111 115375 06/17/10 500 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- ELECTRICAL DISTRIBUTORS 1115301 LIGHTING - LANDSCAPE ELECTRICAL DISTRIBUTORS 1115301 LIGHTING - LANDSCAPE ELECTRICAL DISTRIBUTORS 6246202 SUPPLIES - FACILITIES ELECTRICAL DISTRIBUTORS 6246202 DISCOUNT TAKEN ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM EVENT SERVICES 1115301 PORTA POTTY -WVC 5 /10 EVENT SERVICES 1115301 PORTA POTTY - PROSPCT FEHR & PEERS 111 PROF SVC PWTR10 -002 FEHR & PEERS 1115101 PROF SVC - TSC 04/10 FEHR & PEERS 1111101 CIRC ELEMENT PLAN SVC GACHINA LANDSCAPE MANAGE 4139321 -001 CLEANUP - OAK TREE GACHINA LANDSCAPE MANAGE 1115301 LNDSCP - BLANEY MEDIAN GACHINA LANDSCAPE MANAGE 1115201 ALOHA /HWY9 - 06/10 GACHINA LANDSCAPE MANAGE 4219211 -002 TREE PLANTING - AZULE GACHINA LANDSCAPE MANAGE 4219211 -002 TREE PLANTING - KMP GACHINA LANDSCAPE MANAGE 2775302 TREES - VILLAGE COMM GACHINA LANDSCAPE MANAGE 1115301 CLEANUP - FRANKLIN GACHINA LANDSCAPE MANAGE 4219211 -002 TREES - SARA /LAWRENCE GEOGRAFIKA CONSULTING 1114101 GIS CONSULTING O5 /10 GRAINGER 6246202 SUPPLIES - FACILITIES GRAINGER 6246202 CR - INV #9254121537 GREGORY SCOTT MACSWAIN 1112301 EAP CONSULTATION HOLLOWAY, GARY L 1116101 EXCURSION SVC 06/10 FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR - SPORTS FUN FUN FUNDAMENTALS 1116101 INSTRUCTOR - SPORTS HP DIRECT HP DIRECT 6323202 6323202 SERVER ACCESSORIES SERVER ACCESSORIES IaYAI►[efl:�WWYi �ff�li[:7►IIiIiL7 la►_C�P_�:]:�IPIIW Z�]1 /:IPILI►YY SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 firurfiffi ► i 93.67 136.56 160.42 -2.94 481.38 413.00 218.05 404.95 291.20 432.25 317.10 2,076.55 14.80 305.90 320.70 601.80 2,064.95 4,925.27 7,592.02 475.00 263.73 390.00 434.25 267.40 467.95 200.00 116.85 2,615.18 118.75 265.32 -68.39 196.93 50.00 200.00 259.20 189.00 448.20 158.41 286.24 444.65 5,000.00 42 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 3 Ems' FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 115376 06/17/10 19 IAN GEDDES TREE CARE, IN 1115201 TREE RMVL - PONTIAC 0.00 1,725.00 11111 115377 06/17/10 63 INTERSTATE TRAFFIC CONTR 1115301 CUSTOM SIGN - PARKS 0.00 30.59 11111 115378 06/17/10 199 JENSEN, PAUL 4329274 -001 PROF SVC 12/09 -04/30 0.00 1,810.00 11111 115379 06/17/10 500 JUDITH ROSSMAN 111 FACILITY RNTL REFUND 0.00 40.00 11111 115380 06/17/10 118 JUST FOR KICKS 1116101 INSTRUCTOR - SOCCER 0.00 296.25 11111 115380 06/17/10 118 JUST FOR KICKS 1116101 INSTRUCTOR - SOCCER 0.00 237.00 11111 115380 06/17/10 118 JUST FOR KICKS 1116101 INSTRUCTOR - SOCCER 0.00 325.88 11111 115380 06/17/10 118 JUST FOR KICKS 1116101 INSTRUCTOR - SOCCER+ 0.00 207.38 TOTAL CHECK 0.00 1,066.51 11111 115381 06/17/10 500 KA -KEI KWOK 1116101 CANCELLATION 43923 -1 0.00 224.00 11111 115382 06/17/10 880 KAYVON KORDESTANI 1116101 INSTRUCTOR - THEATER 0.00 925.65 11111 115383 06/17/10 132 KEN FUSON PEST MANAGEMEN 1116101 PEST - WILDWOOD 02/10 0.00 120.00 11111 115383 06/17/10 132 KEN FUSON PEST MANAGEMEN 1115301 PEST - WILDWOOD 03/10 0.00 315.00 11111 115383 06/17/10 132 KEN FUSON PEST MANAGEMEN 1115301 PEST - K MORAN O1 /10 0.00 30.00 11111 115383 06/17/10 132 KEN FUSON PEST MANAGEMEN 1115301 PEST - LIBRARY 02/10 0.00 60.00 11111 115383 06/17/10 132 KEN FUSON PEST MANAGEMEN 1115301 PEST - GARDNIER 03/10 0.00 270.00 11111 115383 06/17/10 132 KEN FUSON PEST MANAGEMEN 1115301 PEST - QUITO 03/10 0.00 30.00 TOTAL CHECK 0.00 825.00 11111 115384 06/17/10 100 KSAR 1118301 MTHLY SVC O5 /10 0.00 1,800.00 11111 115385 06/17/10 624 LABOR CONSULTANTS OF CA 4139363 -002 PREVAILING WAGE SVC 0.00 1,125.00 11111 115386 06/17/10 739 LAFCO 1114101 DUES FY 2009/10 0.00 1,694.86 11111 115386 V 06/17/10 739 LAFCO 1114101 DUES FY 2009/10 0.00 - 1,694.86 TOTAL CHECK 0.00 0.00 11111 115387 06/17/10 183 LEXISNEXIS 1114103 MTHLY SVC O5 /10 0.00 167.00 11111 115388 06/17/10 673 LOEVERICH, ALEXIS 1116101 INSTRUCTOR - PILATES 0.00 595.00 11111 115388 06/17/10 673 LOEVERICH, ALEXIS 1116101 INSTRUCTOR - PILATES 0.00 32.00 TOTAL CHECK 0.00 627.00 11111 115389 06/17/10 240 LSA ASSOCIATES 111 PROF SVC- PROJ 04 -016 0.00 6,298.75 11111 115389 06/17/10 240 LSA ASSOCIATES 111 PROF SVC- PROJ 04 -016 0.00 165.00 11111 115389 06/17/10 240 LSA ASSOCIATES 111 PROF SVC- PROJ 04 -016 0.00 3,846.25 TOTAL CHECK 0.00 10,310.00 11111 115390 06/17/10 500 M.J. NARASIMHA 111 FACILITY DEP REFUND 0.00 500.00 11111 115391 06/17/10 500 MARICELLA RAMIREZ 111 FACILITY DEP REFUND 0.00 150.00 11111 115392 06/17/10 665 MARK THOMAS & COMPANY 4119121 -003 PROF SVC- ADA PROJECT 0.00 2,632.00 3 Ems' SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT MARY EVANS 111 MIKE ZIEGEL 1116101 MINAL KAMBOJ 1116101 ----- DESCRIPTION - - -- FACILITY DEP REFUND CANCELLATION 41231 -1 CANCELLATION 43809 -1 SALES TAX 0.00 0.00 0.00 AMOUNT 300.00 134.00 74.00 MONTEZ SUPPLY CO. RENE M 6235202 MUNISERVICES LLC 1118101 NORTH BAY BLDG MAINTENAN 6246202 OFFICE FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115393 06/17/10 500 11111 115394 06/17/10 500 11111 115395 06/17/10 500 11111 115396 06/17/10 40 11111 115397 06/17/10 79 11111 115398 06/17/10 135 11111 115399 06/17/10 145 11111 115399 06/17/10 145 11111 115399 06/17/10 145 11111 115399 06/17/10 145 11111 115399 06/17/10 145 11111 115399 06/17/10 145 11111 115399 06/17/10 145 11111 115399 06/17/10 145 TOTAL CHECK 11111 115400 06/17/10 60 11111 115401 06/17/10 540 11111 115402 06/17/10 180 11111 115403 06/17/10 500 11111 115404 06/17/10 500 11111 115405 06/17/10 554 11111 115405 06/17/10 554 11111 115405 06/17/10 554 TOTAL CHECK 11111 115406 06/17/10 500 11111 115407 06/17/10 393 11111 115407 06/17/10 393 TOTAL CHECK 11111 115408 06/17/10 551 11111 115409 06/17/10 98 11111 115410 06/17/10 729 11111 115410 06/17/10 729 11111 115410 06/17/10 729 TOTAL CHECK - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT MARY EVANS 111 MIKE ZIEGEL 1116101 MINAL KAMBOJ 1116101 ----- DESCRIPTION - - -- FACILITY DEP REFUND CANCELLATION 41231 -1 CANCELLATION 43809 -1 SALES TAX 0.00 0.00 0.00 AMOUNT 300.00 134.00 74.00 MONTEZ SUPPLY CO. RENE M 6235202 MUNISERVICES LLC 1118101 NORTH BAY BLDG MAINTENAN 6246202 OFFICE DEPOT INC. 1114102 OFFICE DEPOT INC. 1114101 OFFICE DEPOT INC. 1114101 OFFICE DEPOT INC. 1114101 OFFICE DEPOT INC. 1115101 OFFICE DEPOT INC. 1114101 OFFICE DEPOT INC. 1114101 OFFICE DEPOT INC. 1114102 ONTRAC 1113101 ORCHARD SUPPLY 6246202 PACIFIC PRODUCTS & SERVI 4119121 -001 PARVEEN SHIRAZ 1116101 PRATIMA KEJRIWAL 111 PREMIERE GLOBAL SERVICES 1112101 PREMIERE GLOBAL SERVICES 1112101 PREMIERE GLOBAL SERVICES 1112101 RACHEL OREGLIA 1116101 REED & GRAHAM, INC 4119111 -001 REED & GRAHAM, INC 4119111 -001 FUSES /LIGHTS - AUTOS BUL LICENSE SVC 5 /10 WKLY SVC 05/23 -05/31 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COURIER - MAXIMUS 5 /11 SUPPLIES - FACILITIES TUBING /ANCHORS - TSP CANCELLATION 41703 -1 FACILITY DEP REFUND CONFERENCE SVC O5 /10 CONFERENCE SVC 05/27 CONFERENCE SVC 06/01 CANCELLATION 41231 -1 ASPHALT ASPHALT ROMANO CONSTRUCTION, INC 2755302 BLEACHERS - QUITO PK SARATOGA CHAMBER OF COMM 1112101 CHAMBER MTG 06/17 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR - DANCE SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR - DANCE SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR - DANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 63.95 4,769.16 190.00 51.60 82.99 8.78 154.48 100.65 5.57 114.63 12.14 530.84 5.00 125.49 2,074.02 49.00 500.00 21.26 28.49 15.25 65.00 134.00 113.72 95.05 208.77 1,475.00 120.00 380.80 238.00 428.40 1,047.20 ii SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - -- 11111 115411 06/17/10 505 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT SC FIRE DEPARTMENT 1116101 - - - -- DESCRIPTION INSTRUCTOR - AED 11111 115412 06/17/10 136 11111 115412 06/17/10 136 11111 115412 06/17/10 136 TOTAL CHECK - OFFICE /MTGS SHUTE MIHALY & 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 11111 115413 06/17/10 154 TOTAL CHECK DUTTA - LITIGATION 11111 115414 06/17/10 160 11111 115415 06/17/10 162 11111 115415 06/17/10 162 11111 115415 06/17/10 162 11111 115415 06/17/10 162 11111 115415 06/17/10 162 11111 115415 06/17/10 162 11111 115415 06/17/10 162 11111 115415 06/17/10 162 TOTAL CHECK NOTICE - REF #3506797 11111 115416 06/17/10 236 11111 115417 06/17/10 253 11111 115418 06/17/10 879 11111 115419 06/17/10 364 11111 115419 06/17/10 364 TOTAL CHECK 6235202 CNG GAS SCOTTY'S AUTOMOTIVE 6235202 SCOTTY'S AUTOMOTIVE 6235202 SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH #99 MAINTENANCE VEH #105 MAINTENANCE VEH #122 SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - CDD SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - LITIGATION SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - OFFICE /MTGS SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - PUBLIC WKS SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - RECREATION SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - CTY CLRK SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - CIRC ELEMNT SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - CTY MGR SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - HOUSNG ELMT SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - LGL RSRCH SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - SURFACE ORD SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - FEDEX SHIP SHUTE MIHALY & WEINBERGE 1118201 CTYATTN - MASSAGE ORD SHUTE MIHALY & WEINBERGE 1118201 GENLGL - LGL RESEARCH SHUTE MIHALY & WEINBERGE 1118201 GENLGL - CTY CLRK SHUTE MIHALY & WEINBERGE 1118201 GENLGL - CIRC ELMNT SHUTE MIHALY & WEINBERGE 1118201 GENLGL - HOUSNG ELMNT SHUTE MIHALY & WEINBERGE 4329274 -001 CEQA DE ANZA TRAIL SHUTE MIHALY & WEINBERGE 4319152 -002 QUITO RD BRIDGE SHUTE MIHALY & WEINBERGE 1118201 QUARRY ACQUISITION SHUTE MIHALY & WEINBERGE 1118201 DUTTA - LITIGATION SIERRA PACIFIC TURF SUPP 1115301 SUPPLIES - LANDSCAPE SILICON VALLEY COMM NEWS 1118302 CITY GARAGE SALE ADS SILICON VALLEY COMM NEWS 1112201 NOTICE - REF #3479693 SILICON VALLEY COMM NEWS 1112201 NOTICE - REF #3481095 SILICON VALLEY COMM NEWS 1112201 NOTICE - REF #3497383 SILICON VALLEY COMM NEWS 1112201 NOTICE - REF #3497388 SILICON VALLEY COMM NEWS 1114101 NOTICE - REF #3493078 SILICON VALLEY COMM NEWS 1114101 NOTICE - REF #3506797 SILICON VALLEY COMM NEWS 1114102 NOTICE - REF #3506815 SOLECTRIC ELECTRIC CONTR 2315302 LIGHT REPAIR - BB WAY STEVE BENZING ARCHITECT 4139363 -002 PROF SVC - 05 /10 T &T TOOLS, INC 1115201 MANHOLE HOOK - STREET TOWN OF LOS GATOS 6235202 CNG GAS 10/01 -12/31 TOWN OF LOS GATOS 6235202 CNG GAS 01/01 -03/31 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 firurelli ► i 129.00 1,160.16 990.66 66.08 2,216.90 76.80 691.20 3,110.40 96.00 595.20 1,324.80 768.00 460.80 268.80 2.42 825.60 8.83 998.40 107.16 303.80 1,465.20 88.20 4,786.39 130.70 135.53 990.00 17,234.23 216.11 4,850.00 131.13 46.50 59.52 82.77 129.27 91.14 312.48 5,702.81 107.95 760.00 178.00 299.63 292.50 592.13 Ems' SUNGARD PUBLIC SECTOR PAGE NUMBER: 6 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 115420 06/17/10 500 TRACY BIRDSALL 1116101 CANCELLATION 43807 -1 0.00 74.00 11111 115421 06/17/10 377 UNITED SITE SERVICES OF 1115301 FENCE RNTL - KMP 0.00 74.33 11111 115422 06/17/10 385 UNIVERSAL SWEEPING SERVI 1115103 MTHLY SWEEP SVC O5 /10 0.00 742.92 11111 115422 06/17/10 385 UNIVERSAL SWEEPING SERVI 1115103 MTHLY SWEEP SVC O5 /10 0.00 7,489.00 TOTAL CHECK 0.00 8,231.92 11111 115424 06/17/10 391 US BANK PURCHASING CARD 111 WVM &M MTG 04/10 0.00 188.78 11111 115424 06/17/10 391 US BANK PURCHASING CARD 6246202 SUPPLIES - FACILITIES 0.00 736.57 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1111101 OFFICE SUPPLIES 0.00 4.35 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1111101 MEETING O5 /05 0.00 8.48 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1111101 MEETING 05/16 0.00 6.98 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1111101 MEETING 05/17 0.00 55.45 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1111101 PUBLIC NOTICE 5/25 0.00 409.50 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 PARK RENTAL - CAMP 0.00 95.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 MTHLY SVC O5 /10 0.00 60.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 SUPPLIES -TEEN CONCERT 0.00 10.32 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1111201 MEETING 04/27 0.00 71.98 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1114101 ACEC -CA CEQA BOOKS 0.00 114.92 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115101 FED EX - RFP PACKET 0.00 37.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115101 ESRI LICENSE RENEWAL 0.00 746.25 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1113101 CALCPA DUES - FUREY 0.00 325.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 6128501 WELLNESS SNACKS 0.00 53.59 11111 115424 06/17/10 391 US BANK PURCHASING CARD 6128501 WELLNESS SNACKS 0.00 48.62 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 OFFICE SUPPLIES 0.00 33.01 11111 115424 06/17/10 391 US BANK PURCHASING CARD 6223201 SOFTWARE - IT 0.00 153.53 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1118101 MTHLY B/U - 05 /10 0.00 81.95 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 EXCURSION 4/22 0.00 14.51 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 EXCURSION TIX 4/22 0.00 66.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 SUMMER CAMP SUPPLIES 0.00 15.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 ADD'L TIX 4/22 0.00 20.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 SUPPLIES - EXCURSIONS 0.00 16.76 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116101 EXCURSION SVC 5/12 0.00 512.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 6246202 LGS /CAMPBELL MTG 5/18 0.00 109.20 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1116201 LGS /CAMPBELL MTG 5/18 0.00 24.92 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5/03 0.00 52.93 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 TRAVEL - IMSA 5/03 0.00 43.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5/04 0.00 20.68 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5/04 0.00 52.62 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 TRAVEL - IMSA 5/04 0.00 30.50 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5 /05 0.00 20.02 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 TRAVEL - IMSA 5 /05 0.00 42.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5 /05 0.00 41.56 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5 /05 0.00 22.76 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 TRAVEL - IMSA 5/06 0.00 21.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA 5/06 0.00 16.49 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 LODGING- IMSA 5/3 -5/6 0.00 315.33 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 LODGING- IMSA 5/3 -5/6 0.00 281.76 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1115201 IMSA - 5/04 0.00 70.00 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1112301 HR MTG 05/04 0.00 62.21 11111 115424 06/17/10 391 US BANK PURCHASING CARD 1112301 HR MTG O5 /05 0.00 25.02 46 SUNGARD PUBLIC SECTOR PAGE NUMBER: 7 DATE: 06/23/2010 CITY OF SARATOGA ACCTPA21 TIME: 15:22:46 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.check_no between '115348' and '115429' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND 1 _ �9 : � _ C � I � i i t i l . I a [ � 1: � ► [ � � �XY � l � � y i VENDOR BUDGET UNIT DESCRIPTION 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 11111 115424 06/17/10 391 TOTAL CHECK 11111 115425 06/17/10 398 11111 115426 06/17/10 544 11111 115427 06/17/10 198 11111 115428 06/17/10 696 11111 115429 06/17/10 446 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD 1112301 1112301 1116102 6118401 1118302 1112101 1111101 1111101 1111101 1111101 1111101 1111101 1111101 1114103 6128501 1115301 1115301 1115301 1115301 VERMONT SYSTEMS, INC 1116101 WHEEL WORKS 6235202 WITTWER & PARKIN, LLP 111 ZAG TECHNICAL SERVICES, 6323202 ZAP MANUFACTURING, INC 4119111 -002 HR MTG O5 /11 FLOWERS - BEREAVEMENT OFFICE SUPPLIES ADOBE ACROBAT ARBOR DAY CELBRATION SYMANTEC SOFTWARE COUNCIL MTG 04/21 COUNCIL MTG 04/22 COUNCIL MTG 05/03 COUNTIL MTG 05/03 COUNCIL MTG 05/19 COUNCIL MTG 05/19 AGENDA MTG 05/20 LAW /ARREST CLASS 6/21 WELLNESS SNACKS CREDIT - ISA DUES SUPPLIES - PARKS OFFICE SUPPLIES OFFICE SUPPLIES RECTRAK SUPPORT FEE MAINTENANCE VEH #112 LGL 05/10 -ANX09 -0002 WIRELESS ACCESS RESTRIPING SUPPLIES SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 firurfiffi ► i 24.85 46.02 15.80 190.04 21.03 29.99 235.87 17.50 224.92 4.10 10.38 189.58 17.50 79.00 249.36 -50.00 30.57 22.38 8.75 6,505.19 500.00 142.65 527.10 2,723.85 373.18 129,082.87 129,082.87 129,082.87 47 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 06/24/2010 CITY OF SARATOGA ACCTPA21 TIME: 19:00:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20100624 00:00:00.000' ACCOUNTING PERIOD: 12/10 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - -- A T & T 6246202 SUPERTRUNK • T & T 1115301 EL QUITO IRRIGATION ACCENT GRAPHICS 1111101 NAMETAGE - CAPPELLO ACCENT GRAPHICS 1111101 DESK PLATE - CAPPELLO ANUPAMA DONTHI 1116101 CANCELLED CLASS AWARD COMPANY OF AMERICA 1111101 AWARD PLAQUES BALANCE HYDROLOGICS, INC 111 PROF SVC #ENV08 -0001 BKF ENGINEERS 4119122 -001 HWY9 PH II 3/22 -4/18 BKF ENGINEERS 4319122 -001 HWY9 PH II 3/22 -4/18 BRYANT, CHRISTOPHER 1116101 INSTRUCTOR - GUITAR BRYANT, CHRISTOPHER 1116101 INSTRUCTOR - GUITAR CANDACE TROY 1116101 CITY OF SARATOGA -PETTY C 1111101 CITY OF SARATOGA -PETTY C 1112101 CITY OF SARATOGA -PETTY C 1112101 CITY OF SARATOGA -PETTY C 1111101 CITY OF SARATOGA -PETTY C 1111101 CITY OF SARATOGA -PETTY C 1111101 INSTRUCTOR - PAINTING COUNCIL MTG 05/24 CTY MGR'S MTG 09/01 ASST CTY MGR MTG 12/2 OFFICE SUPPLIES COUNCIL MTG 02/02 COUNCIL MTG 05/24 DE LAGE LANDEN PUBLIC FI 6213102 DEAN DUFFY 1116101 DEEP CLIFF GOLF COURSE 1116101 DEEP CLIFF GOLF COURSE 1116101 MTHLY SVC 06/21 -06/30 CANCELLED CLASS INSTRUCTOR - GOLF INSTRUCTOR - GOLF DENISE CHEW FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115430 06/24/10 234 11111 115430 06/24/10 234 TOTAL CHECK ELAINE ROTH 1116101 11111 115431 06/24/10 35 11111 115431 06/24/10 35 TOTAL CHECK 11111 115432 06/24/10 500 11111 115433 06/24/10 254 11111 115434 06/24/10 881 11111 115435 06/24/10 641 11111 115435 06/24/10 641 TOTAL CHECK 11111 115436 06/24/10 13 11111 115436 06/24/10 13 TOTAL CHECK 11111 115437 06/24/10 825 11111 115438 06/24/10 214 11111 115438 06/24/10 214 11111 115438 06/24/10 214 11111 115438 06/24/10 214 11111 115438 06/24/10 214 11111 115438 06/24/10 214 TOTAL CHECK 11111 115439 06/24/10 564 11111 115440 06/24/10 500 11111 115441 06/24/10 211 11111 115441 06/24/10 211 TOTAL CHECK 11111 115442 06/24/10 500 11111 115443 06/24/10 500 11111 115444 06/24/10 500 11111 115445 06/24/10 341 11111 115446 06/24/10 500 11111 115447 06/24/10 118 11111 115447 06/24/10 118 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - -- A T & T 6246202 SUPERTRUNK • T & T 1115301 EL QUITO IRRIGATION ACCENT GRAPHICS 1111101 NAMETAGE - CAPPELLO ACCENT GRAPHICS 1111101 DESK PLATE - CAPPELLO ANUPAMA DONTHI 1116101 CANCELLED CLASS AWARD COMPANY OF AMERICA 1111101 AWARD PLAQUES BALANCE HYDROLOGICS, INC 111 PROF SVC #ENV08 -0001 BKF ENGINEERS 4119122 -001 HWY9 PH II 3/22 -4/18 BKF ENGINEERS 4319122 -001 HWY9 PH II 3/22 -4/18 BRYANT, CHRISTOPHER 1116101 INSTRUCTOR - GUITAR BRYANT, CHRISTOPHER 1116101 INSTRUCTOR - GUITAR CANDACE TROY 1116101 CITY OF SARATOGA -PETTY C 1111101 CITY OF SARATOGA -PETTY C 1112101 CITY OF SARATOGA -PETTY C 1112101 CITY OF SARATOGA -PETTY C 1111101 CITY OF SARATOGA -PETTY C 1111101 CITY OF SARATOGA -PETTY C 1111101 INSTRUCTOR - PAINTING COUNCIL MTG 05/24 CTY MGR'S MTG 09/01 ASST CTY MGR MTG 12/2 OFFICE SUPPLIES COUNCIL MTG 02/02 COUNCIL MTG 05/24 DE LAGE LANDEN PUBLIC FI 6213102 DEAN DUFFY 1116101 DEEP CLIFF GOLF COURSE 1116101 DEEP CLIFF GOLF COURSE 1116101 MTHLY SVC 06/21 -06/30 CANCELLED CLASS INSTRUCTOR - GOLF INSTRUCTOR - GOLF DENISE CHEW 1116101 CANCELLED CLASS DEVIPRASAD NATESAN 1116101 CANCELLED CLASS DONNA BIANCHINI 1116101 CANCELLED CLASS DU -ALL SAFETY 1115201 WORK ZONE SAFETY 6/2 ELAINE ROTH 1116101 CANCELLED CLASS JUST FOR KICKS 1116101 INSTRUCTOR - SOCCER JUST FOR KICKS 1116101 INSTRUCTOR - SOCCER SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 552.17 15.78 567.95 44.25 33.34 77.59 154.00 234.90 1,540.00 1,276.83 9,855.10 11,131.93 257.60 515.20 772.80 263.25 40.00 20.00 22.00 2.17 3.69 5.00 92.86 438.52 44.00 1,513.20 159.12 1,672.32 129.00 44.00 189.00 1,750.00 170.00 1,282.50 540.00 i - SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 06/24/2010 CITY OF SARATOGA ACCTPA21 TIME: 19:00:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20100624 00:00:00.000' ACCOUNTING PERIOD: 12/10 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT JUST FOR KICKS 1116101 ----- DESCRIPTION - -- INSTRUCTOR - SOCCER SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 216.00 2,038.50 320.00 10.00 75.00 32.00 64.00 119.00 215.00 44.00 300.00 2,500.00 39.00 1,670.25 1,839.90 1,376.97 338.25 479.60 817.85 47.96 47.96 95.92 475.00 475.00 380.00 1,330.00 20.00 344,573.67 344,593.67 60.00 39.00 7.00 428.80 KELEX SECURITY FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 115447 06/24/10 118 TOTAL CHECK 11111 115448 06/24/10 123 11111 115449 06/24/10 500 11111 115450 06/24/10 157 11111 115451 06/24/10 673 11111 115451 06/24/10 673 11111 115451 06/24/10 673 TOTAL CHECK 11111 115452 06/24/10 500 11111 115453 06/24/10 500 11111 115454 06/24/10 500 11111 115455 06/24/10 500 11111 115456 06/24/10 23 11111 115457 06/24/10 882 11111 115458 06/24/10 71 11111 115459 06/24/10 89 11111 115459 06/24/10 89 TOTAL CHECK 11111 115460 06/24/10 131 11111 115460 06/24/10 131 TOTAL CHECK 11111 115461 06/24/10 135 11111 115461 06/24/10 135 11111 115461 06/24/10 135 TOTAL CHECK 11111 115462 06/24/10 1 11111 115462 06/24/10 1 TOTAL CHECK 11111 115463 06/24/10 500 11111 115464 06/24/10 500 11111 115465 06/24/10 214 11111 115466 06/24/10 296 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT JUST FOR KICKS 1116101 ----- DESCRIPTION - -- INSTRUCTOR - SOCCER SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 216.00 2,038.50 320.00 10.00 75.00 32.00 64.00 119.00 215.00 44.00 300.00 2,500.00 39.00 1,670.25 1,839.90 1,376.97 338.25 479.60 817.85 47.96 47.96 95.92 475.00 475.00 380.00 1,330.00 20.00 344,573.67 344,593.67 60.00 39.00 7.00 428.80 KELEX SECURITY 6246202 KELLY BURICH 1116101 KRAUSE CHIROPRACTIC, INC 1114103 LOEVERICH, ALEXIS 1116101 LOEVERICH, ALEXIS 1116101 LOEVERICH, ALEXIS 1116101 LUCILLE DAVID 1116101 MARIE BARRY 111 MATT AND LORA MURPHY 111 MINCHEN LIN 1116101 MITY- LITE,INC. 4139351 -004 MOTIVATION PLUS 1116101 MUNIQUIP DITCH WITH EQUI 6235202 MY FIRST ART CLASS 1116101 MY FIRST ART CLASS 1116101 NORMAN PAUL PRINT CTR 1111101 NORMAN PAUL PRINT CTR 1111101 NORTH BAY BLDG MAINTENAN 6246202 NORTH BAY BLDG MAINTENAN 6246202 NORTH BAY BLDG MAINTENAN 6246202 OFF OF SHERIFF - FISCAL SV 1112301 OFF OF SHERIFF - FISCAL SV 1117101 ORIETTA BRAUN 111 PAMELA OHARA 1116101 PETTY CASH - FINANCE 4119111 -001 PLANET GRANITE 1116101 REPAIR - MUSEUM ALARM ROSTER CHANGE MASSAGE TEST FEE 5/28 INSTRUCTOR - PILATES INSTRUCTOR - PILATES INSTRUCTOR - PILATES CANCELLED CLASS FACILITY DEP REFUND PROJECT DEP REFUND CANCELLED CLASS TABLE /CHAIRS - SR CTR SUMMER CAMP SHIRTS PARTS - EQUIP #97 INSTRUCTOR - ART INSTRUCTOR - ART BUS CARDS - PAGE BUS CARDS - CAPPELLO WKLY SVC 06/13 -06/19 WKLY SVC 06/06 -06/12 WKLY SVC 06/01 -06/05 FINGERPRINT FEE O5 /10 LAW ENFORCEMENT 06/10 FACILITY RNTL REFUND CLASS CANCELLED PROSPECT RD REPAVE INSTRUCTOR - CLIMBING WE SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 06/24/2010 CITY OF SARATOGA ACCTPA21 TIME: 19:00:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20100624 00:00:00.000' ACCOUNTING PERIOD: 12/10 FUND - 009 - DISBURSEMENT FUND 1 _ �9 : � _ C � I � i i t i l . I a [ � 1: � ► [ � � �XY � l � � y i 11111 115466 06/24/10 296 TOTAL CHECK COMPANY 2455302 11111 115467 06/24/10 312 11111 115467 06/24/10 312 TOTAL CHECK COMPANY 2555302 11111 115468 06/24/10 393 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 11111 115469 06/24/10 87 TOTAL CHECK 11111 115470 06/24/10 729 11111 115470 06/24/10 729 11111 115470 06/24/10 729 TOTAL CHECK 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 11111 115471 06/24/10 154 TOTAL CHECK 11111 115472 06/24/10 222 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- PLANET GRANITE 1116101 INSTRUCTOR - CLIMBING PLAY -WELL TEKNOLOGIES 1116101 INSTRUCTOR - LEGO PLAY -WELL TEKNOLOGIES 1116101 INSTRUCTOR - LEGO REED & GRAHAM, INC 4119111 -001 SAN JOSE WATER COMPANY 1115301 SAN JOSE WATER COMPANY 2455302 SAN JOSE WATER COMPANY 2465302 SAN JOSE WATER COMPANY 2515302 SAN JOSE WATER COMPANY 2555302 SAN JOSE WATER COMPANY 2415302 SAN JOSE WATER COMPANY 2485302 SAN JOSE WATER COMPANY 2425302 SAN JOSE WATER COMPANY 2525302 SAN JOSE WATER COMPANY 2725302 SAN JOSE WATER COMPANY 2445302 SAN JOSE WATER COMPANY 2735302 ASPHALT PARKS / OPEN SPACE FREDERICKSBURG GREENBRIAR MCCARTYSVILLE TRICIA WOODS ARROYO DE SARATOGA LEUTAR CT BONNET WAY PRIDES CROSSING BELLGROVE CUNNINGHAM /GLASGOW GATEWAY SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR - DANCE SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR - DANCE SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR - DANCE SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 4329274 -001 SHUTE MIHALY & WEINBERGE 1118201 SHUTE MIHALY & WEINBERGE 111 CTYATTN - COM DEV CTYATTN - CODE ENF CTYATTN - LITIGATION NONDEPT - RESEARCH OFFICE /COUNCIL MTGS CTYATTN - PUBLIC WKS CTYATTN - RECREATION CTYATTN - CTY CLRK CTYATTN - CIRC ELEMNT PARLEY - YELAVICH CTYATTN - CTY MGR CTYATTN - HSNG ELMNT MARIJUANA ORDINANCE NON DEPT - RESEARCH GENLGL - RECREATION GENLGL - CTY CLRK GENLGL - CIRC ELMNT DUTTA LITIGATION CEQA - DE ANZA TRAIL PROPERTY - QUARRY CTYATTN - ANX09 -0002 f9 /01_\n,1:�am91i] 40wiTal_Uhlu6 fas a Nalft PLO] *i09Nis SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 firurelli ► i 107.20 536.00 2,149.20 2,865.60 5,014.80 212.61 714.98 33.64 157.82 252.87 45.15 55.80 55.80 145.24 167.04 1,007.32 155.53 517.00 3,308.19 1,400.00 210.00 52.50 1,662.50 211.20 230.40 595.20 41.57 2,688.00 3,436.80 672.00 2,188.80 556.80 76.80 1,555.20 76.80 38.40 306.05 431.20 274.90 1,089.00 697.50 4,571.15 1,061.00 1,440.00 22,238.77 4,444.70 50 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 06/24/2010 CITY OF SARATOGA ACCTPA21 TIME: 19:00:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20100624 00:00:00.000' ACCOUNTING PERIOD: 12/10 4 51 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 115473 06/24/10 500 SUE TOYOSHIMA 111 FACILITY DEP REFUND 0.00 500.00 11111 115474 06/24/10 500 SUSAN KO 1116101 ROSTER CHANGE 0.00 229.00 11111 115475 06/24/10 500 SUZANNE CHRISTENSEN 1116101 CANCELLED CLASS 0.00 44.00 11111 115476 06/24/10 688 THE CONSULTING TEAM, LLC 1112301 COACHING 06/01/10 0.00 900.00 11111 115477 06/24/10 336 TLC ADMINISTRATORS 1112301 MTHLY 125 FEE - 06/10 0.00 175.00 11111 115478 06/24/10 395 VERIZON WIRELESS 1112101 CTY MGR OFFICE 0.00 0.71 11111 115478 06/24/10 395 VERIZON WIRELESS 1112201 CTY CLRK OFFICE 0.00 60.58 11111 115478 06/24/10 395 VERIZON WIRELESS 1112301 HR DEPT 0.00 77.30 11111 115478 06/24/10 395 VERIZON WIRELESS 1113101 ADMIN SVC - FINANCE 0.00 64.80 11111 115478 06/24/10 395 VERIZON WIRELESS 6223201 ADMIN SVC - IT 0.00 65.80 11111 115478 06/24/10 395 VERIZON WIRELESS 1114201 BUILDING / INSPECTION 0.00 82.69 11111 115478 06/24/10 395 VERIZON WIRELESS 1114103 CODE COMPLIANCE 0.00 36.32 11111 115478 06/24/10 395 VERIZON WIRELESS 1115201 PUBLIC WORKS - STREET 0.00 164.47 11111 115478 06/24/10 395 VERIZON WIRELESS 1115301 PUBLIC WORKS - PARKS 0.00 303.44 11111 115478 06/24/10 395 VERIZON WIRELESS 1115101 GENERAL ENGINEERING 0.00 159.30 11111 115478 06/24/10 395 VERIZON WIRELESS 1115102 DEV ENGINEERING 0.00 0.28 11111 115478 06/24/10 395 VERIZON WIRELESS 6246202 BUILDING MAINTENANCE 0.00 155.26 11111 115478 06/24/10 395 VERIZON WIRELESS 1114101 DEVELOPMENT SVC 0.00 77.74 TOTAL CHECK 0.00 1,248.69 11111 115479 06/24/10 500 VERONICA FLORES 111 FACILITY DEP REFUND 0.00 300.00 11111 115480 06/24/10 429 WEST COAST FENCE COMPANY 4139363 -002 HANDRAIL - ADA /MUSUEM 0.00 5,638.00 11111 115481 06/24/10 430 WV COMMUNITY COLLEGE DIS 6213102 BUSINESS ENVELOPES 0.00 51.30 11111 115482 06/24/10 696 ZAG TECHNICAL SERVICES, 6223201 IT SUPPORT SVC 6/10 0.00 701.25 11111 115483 06/24/10 447 ZEE MEDICAL SERVICE 1112301 SUPPLIES - FIRST AID 0.00 35.12 11111 115483 06/24/10 447 ZEE MEDICAL SERVICE 1114101 SUPPLIES - FIRST AID 0.00 104.50 11111 115483 06/24/10 447 ZEE MEDICAL SERVICE 1116101 SUPPLIES - FIRST AID 0.00 30.86 TOTAL CHECK 0.00 170.48 TOTAL CASH ACCOUNT 0.00 424,019.47 TOTAL FUND 0.00 424,019.47 TOTAL REPORT 0.00 424,019.47 4 51 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey SUBJECT: Treasurer's Report for the Month Ended May 31, 2010 RECOMMENDED ACTION Review and accept the Treasurer's Report for the month ended May 31, 2010. REPORT SUMMARY California government code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2 -20, Section 2- 20.035, designates the City Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. The following attachments provide various financial transaction data for the City of Saratoga's Funds collectively as well as specifically for the City's General (Operating) Fund, including an attachment from the State Treasurer's Office of Quarterly LAIF rates from the 1S Quarter of 1977 to present. FISCAL IMPACT Cash and Investments Balance by Fund As of May 31, 2010, the City had $154,636 in cash deposit at Comerica bank, and $15,174,069 on deposit with LAIF. Council Policy on operating reserve funds, adopted on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash balance as of May 31, 2010 is $15,328,705 and exceeds the minimum limit required. Cash Summary Unrestricted Cash Comerica Bank $ 154,636 Deposit with LAIF $ 15,174,069 Total Unrestricted Cash S 15,328,705 52 The Fund Balance schedule presented on the following page represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance which represents the actual amount of funds available. Adjusting Cash to Ending Fund Balance Total Unrestricted Cash Plus: Assets Less: Liabilities Ending Fund Balance $ 15,328,705 319,569 (1,117,954) $ 14,530,320 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A — Change in Total Fund Balances by Fund B — Change in Total Fund Balances by CIP Project C — Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates 53 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE 54 Fund Increase/ Fund Balance (Decrease) Current Current Balance Fund Description 7/1/09 Jul -May Revenue Expenditure Transfers 5/31/10 General Undesignated Unreserved Balance 857,524 710,834 1,078,645 1,074,737 1,572,267 Reserved Fund Balance: Petty Cash Reserve 1,300 - - - 1,300 Designated Fund Balances: - - Designated for Operations 2,870,140 2,870,140 Designated Economic Uncertainty 1,500,000 1,500,000 Designated for Development 707,380 (75,000) 632,380 Designated for Environmental 613,182 (50,000) 563,182 Designated for Uncollected Deposits 182,159 182,159 Designated for Mid Pen Open Space 250,000 (250,000) - Designated for Hillside Reserve 300,000 300,000 Designated for CIP Matching Grant 600,000 600,000 Designated for CIP Transfer 300,000 (300,000) - Designated for Economic Stability 25,000 (25,000) Designated for Carryforward 22,000 (22,000) - Special Revenue Landscape /Lighting Districts 359,917 (8,045) 8,275 22,536 337,612 CDBG Federal Grants - 28,298 - - 28,298 SHARP Loan 209,175 666 - - 209,842 Capital Project Street Projects 1,926,230 68,451 116,696 263,963 1,847,415 Park and Trail Projects 542,045 136,611 25,000 17,439 686,217 Facility Improvement Projects 953,833 (444,584) 4,748 13,276 500,724 Administrative Projects 163,910 5,864 - - 169,773 Tree Fine Fund 62,943 (42,986) 804 19,153 CIP Grant Fund - Street Repair (81,463) (14,648) 29,990 (126,101) CIP Grant Fund - Park & Trail (119,015) 87,178 451 (32,288) Gas TaxFund 62,495 124,723 - - 187,218 Debt Service Library Bond 931,361 (479,847) 2,874 795 453,593 Internal Service Fund Liability /Risk Management 202,872 20,900 50 4,638 219,184 Workers Compensation 123,034 98,880 21,245 43,751 199,407 Office Stores Fund 39,633 (4,242) 961 5,217 31,136 Information Technology Services 174,838 106,295 - 31,066 250,067 Equipment Maintenance 56,654 36,180 12,078 80,757 Building Maintenance 208,842 140,027 45,742 303,127 Equipment Replacement 153,214 84,373 1,358 236,229 Technology Replacement 315,290 (45,639) 5,481 264,170 Trust/Agency Library Fund 354,394 (2,397) - - 351,997 KSAR - Community Access TV 84,603 3,741 3,021 - 91,364 Total City 14,953,490 610,632 1,261,516 1,573,320 (722,000) 14,530,320 54 ATTACHMENT B FUND BALANCES BY CIP PROJECT 55 Fund Increase/ Fund Balance (Decrease) Current Current Balance CIP Funds /Projects 7/1/09 Jul- Revenue H.k nditure Transfers 5/31/10 Street Projects Traffic Safety 90,472 57,324 - 22,563 125,233 Highway 9 Safety Project 45,129 4,621 - 3,466 46,285 Annual Street Resurfacing Project 233 ,602 26,329 51,696 10,508 301,119 Sidewalks Annual Project 18,935 78,450 - (0) 97,385 Saratoga Sunnyvale Road Resurfacing 64,972 34,040 - - 99,011 Traffic Signal Verde Vista Lane 90,000 - - - 90,000 Fourth Street Bridge 100,000 - - - 100,000 Quito Road Bridge Replacement Design 9,730 - - - 9,730 Quito Road Bridge Construction 115,726 - - - 115,726 Village NewsmckEnclosure 23,307 (22,969) - - 338 Village Fagade Program 18,815 (2,837) - - 15,978 Solar Power Radar Feedback Signs 24,158 - - - 24,158 E1 Quito Area Curb Replacement 37,553 - - - 37,553 Sobey Road Calvert Repair 150,000 - - 100,000 50,000 Annual Sto -D rain Upgrade 246 53,637 - - 53,883 Village Trees & Lights at Sidestreets 25,336 - - - 25,336 Village Pedestrian Enhancement 9,128 6,636 - - 15,764 Prospect Road Median 151,036 (99,373) - - 51,663 City Entrance Sign/M onument 23,788 - - - 23,788 Village-Streets cape hnpv 517,188 (10,802) 65,000 10,443 560,942 Saratoga- Sunnyvale /Gway Sidewalk 4,107 (585) - - 3 Comer Drive Retai_,;t all 173,003 56,020 116,983 Total Street Projects 1,926,230 68,451 116,696 263,963 - 1,847,415 Parks & Trails Hakone Garden Koi Pond 49,150 (23) - - 49,127 EL Quito Park Improvements 43,905 (4,353) - 10,689 28,863 Wildwood Park -Water Feature /Seating 275 (275) - - - Historical ParkLandscape 33,890 972 25,000 6,750 53,112 Hakone Garden Retaining Wall & D/W 142,829 - - - 142,829 Hakone Garden UpperMoon House 125,000 - - - 125,000 Kevin Moran Improvements 69,082 (69,082) - - - WestValleySoccerField (29,176) 20,975 - - (8,201) Park/Trail Repairs 7,748 (4,878) - - 2,870 Trail Segment #3 Repair 7,912 (7,912) - - - TeerlinkRanch Trail 14,850 (14,850) - - - Tank Trail Repair 60,695 (33,964) - - 26,731 Mid Pen O/S Land Purchase - 250,000 - - 250,000 CIP Allocation Fund 15,885 15,885 Total Parks & Trails 542,045 136,611 25,000 17,439 - 686,217 Facility Improvements Warner Hutton House Improvements 812 (812) - - - Facility Projects 108,643 (55,113) - 1,442 52,088 Civic Center Improvement 4,294 (3,213) - 588 494 CDD /Engineering - Carpet - - - - - Theater Irnprovement 68,518 (747) 4,748 1,045 71,474 Adult Care Wash Station - 25,000 - - 25,000 Book -Go -Round Bldg Paint - 5,000 - 3,260 1,740 CorpYard - Men's Restroom 1,829 (1,829) - - - Fire AlarmatMcWiIiam, &Museum 11,371 - - - 11,371 North Campus Improvements 43,960 (40,425) - (172) 3,707 North Campus -Bldg Removal 73,250 (73,037) - - 213 Civic Hall Sewer Pimp Rep - - - - - Portable Carpeting - - - - - HVACSystemUpgmde - 122,517 - 5,988 116,529 Multi - Propose RoomFund 250,000 (250,000) - - - Kitchen Improvement - - - - - Corp Yard Solar Project 93,250 125,000 - - 218,250 Library HVAC Upgrade 276,143 (276,143) - - - Library -EXT Improvement 10,000 5,000 - - 15,000 Museum ADA Ramp - CDBG - (25,781) - 1,125 (26,906) McWilliams House Improvement 10,000 - - - 10,000 Historical Park Fire Alarm System 1,762 1,762 Total Facility Improvements 953,832 (444,584) 4,748 13,276 - 500,724 Adnrinistradve Projects Financial SystemUpgrade 3,534 - - - 3,534 Document Imaging Project 86,780 (1,597) - - 85,183 CDD Document Imaging Project 36,635 (4,646) - - 31,989 Website Development Project 30,959 (28,074) - - 2,885 IT Emergency Power Back - 10,000 " - - 10,000 IT Server Room A/C - 30,180 '� - - 30,180 KSAR Equip Upgrades 6,002 6,002 Total Administrative Projects 163,910 5,864 - - - 169,773 Tree Nine Fund Tree Fine Fund 62,943 (42,986) - 804 19,153 CIP Fond- Street Repair CIP Cmant Fund (81,463) (14,648) - 29,990 (126,101) CIP Fund- Park & Trail CIP CmantFund (119,015) 87,178 r - 451 (32,288) Gax Fond Gas T-Fund 62,495 124,723 - - 187,218 Total CIP Funds 3,510,977 (79,392) 146,444 325,922 - 3,252,110 55 pr EEL I li T , t I EWA = JL = uw:' t . r mow JMMF '- f- V 1� W MW � � „ T om' � �� +- T om:• {. � �I SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS /SLESF) RECOMMENDED ACTION: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program's Supplemental Law Enforcement Services Fund (COPS /SLESF) grant as a source of funds for additional public safety services. REPORT SUMMARY: Assembly Bill 3229, Chapter 134, Statue of 1996, established the Citizen's Option for Public Safety (COPS) Program. Under this program, compliant cities are allocated a proportionate share of COPS funds by the State, for the exclusive purpose of funding supplemental front line law enforcement services. Proportionate shares are based on population estimates determined by the California Department of Finance. Under the standard grant program allocation, the City of Saratoga is eligible to receive a grant amount of $100,000 each year. Funds from this program cannot supplant existing funding and are to be used for personnel and /or equipment. On an annual basis, the spending plan of the City must be submitted to the County's Supplemental Law Enforcement Oversight Committee for review and certification. Upon Council's approval authorizing the use of these grant funds, this report and attached resolution will be submitted to the County to provide compliance with this requirement. FISCAL IMPACTS: For Fiscal Year 2010/11 the City of Saratoga proposes to allocate the $100,000 COPS /Supplemental Law Enforcement Services Fund (SLESF) grant funding for the supplemental law enforcement and patrol officer hours and school resource officer, as provided by Santa Clara County Sheriff's Office. The proposed contract with the Santa Clara County Sheriff's Office for Fiscal Year 2010/11 will include the following supplemental services: 1. 1,046 additional general law enforcement hours at a cost of $162,402 2. 3,889 additional patrol hours at a cost of $593,991 3. 200 additional patrol hours at a cost of $27,192 4. School Resource Officer at a flat fee of $100,000 (Saratoga's portion) 57 The $100,000 in Supplemental Law Enforcement Services Funding pays for 12.65% of the additional services in the FY 2010/11 contract. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would become ineligible for the $100,000 in Supplemental Law Enforcement Services Fund grant funding. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Direct the City Clerk to send a copy of the report; a certified copy of the resolution; and the Supplemental Law Enforcement Form, to the County of Santa Clara, Office of the District Attorney. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A — Resolution Attachment B — Supplemental Law Enforcement Form CC: Captain Terry Calderone (electronically — Terry. Calderone Asho.co.santa- clara.ca.us ATTACHMENT A RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REPORTING THE USE OF SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS ( SLESF) FOR FISCAL YEAR 2010/11 WHEREAS, the State of California has made additional funding available to supplement City funds for front line municipal public safety services; WHEREAS, the City of Saratoga has determined the best use of the SLESF funds is to improve public safety with supplemental patrol officer hours and neighborhood resource officer; WHEREAS, the City of Saratoga is required to report planned use of such funds to the County of Santa Clara, Office of the District Attorney annually; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby resolves to approve the use of the $100,000 available from the Supplemental Law Enforcement Services Fund for supplemental patrol officer hours and school resource officer; AND BE IT FURTHER RESOLVED, that the City Council wishes to notify the District Attorney's Office of their approved spending plan by copy of this resolution. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 7 th day of July, 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathleen King, Mayor ATTEST: Ann Sullivan, City Clerk 59 ATTACHMENT B SUPPLEMENTAL LAW ENFORCEMENT STANDARIZED FORM Oversight Committee Summary For FY 2010/11 BEGINNING FUND BALANCE $ - Prior Year Adjustment Additional General Law Enforcement Hours - Prior Year Encumbrance Reversals 162,402 - RESTATED FUND BALANCE $ - REVENUES State Funding 200.00 100,000 Interest Revenue School Resource Officer (Saratoga's share) - Other Revenue 100,000 - TOTAL REVENUES $ 100,000 EXPENDITURES Salaries & Benefits 100,000 Services & Supplies - Equipment - Administrative Overhead - TOTAL EXPENDITURES $ 100,000 ENCUMBRANCES Current Year Services & Supplies - Equipment - Total Current Year $ - NET CHANGE IN FUND BALANCE $ - ENDING FUND BALANCE $ - S UPPLEMENTAL SERVICES EXPENS E Per SCC Sheriff's FY2010 /11 Contract Update Percent paid by SLESF Funds 12.65% .1 Hours Rate Cost Additional General Law Enforcement Hours 1,046.00 155.26 162,402 Supplemental Patrol Hours 3,888.90 152.74 593,991 Additional Investigative Hours 200.00 135.96 27,192 School Resource Officer (Saratoga's share) Flat Rate 100,000 Total Supplemental Cost 883,585 Percent paid by SLESF Funds 12.65% .1 SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 DEPARTMENT: Finance & Administrative Services PREPARED BY: Mary Furey AGENDAITEM: CITY MANAGER: Dave Anderson DIRECTOR: Mary Furey SUBJECT: Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds RECOMMENDED ACTION The City Council adopt the attached resolution which sets the FY 2010/11 property tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of Assessed Valuation to provide for the Library Bond's debt service requirements over the fiscal year. REPORT SUMMARY Background In March 2000, the citizens of Saratoga approved the issuance of City of Saratoga General Obligation Bonds to pay for improvements to the City's library building. The General Obligation Bonds were issued in May of 2001, and the debt service payments began in February 2002. With this bond approval, property owners are to be assessed an additional property tax levy over thirty years to fund the debt service resulting from the bond issuance. The levy is assessed on property tax bills as a percentage of property tax valuation, as are school and Water District bonds. The County of Santa Clara requires that local jurisdictions approve and submit an annual tax levy to the County each year to determine the annual assessment rate to charge property owners in order to fund the debt service payments (principal and interest). The tax levy rate adjusts each year due to ongoing increases in property values. Santa Clara County's Auditor - Controller's Office does not provide a secured assessed valuation report for the upcoming fiscal year until days before the tax levy rate is due to the County on August 1 which does not leave enough time for the Council to approve the levy. Therefore, a property tax assessed value estimate from the Assessor's most recent Secured Property Roll Growth Comparison report is used to prepare the tax rate calculation. Discussion In prior years, the City's tax levy rate was structured to yield an amount approximately equal to the fiscal year's debt service, however with rising property tax growth, receipts surpassed debt service payments each year, and the Debt Fund reserves now exceed debt service payment requirements. To reduce fund balance, the property tax levy calculation shown on the next page is structured to provide slightly less than debt service payments, which will in turn lower property tax owner's levy rates. 61 Fiscal Year 2010111 Calculation The Library bond's principal and interest requirements for FY 2010/11 are shown below: Debt Service — Principal $ 350,000 Debt Service — Interest 663,156 Total Debt Service $ 1,013,156 The assessor's roll as of June 1, 2010 lists the City of Saratoga's assessed valuation under the Current Assessor's Working File (CAWF) in progress for July 1, 2010 at: $10,057,413,867. The property tax levy is then subsequently determined by dividing the annual recovery amount per $100 of estimated assessed valuation: Property Tax Lew Calculation: Debt Service recovery amount Divided per $100 of estimated valuation Property Tax Levy Rate: $ 950,000 $ 100,574,100 .0094 (rounded to 4 decimals per Assessor) Therefore, it is projected that a property tax levy rate of .0094 per $100 of assessed valuation will fund $950,000 of the $1,013,556 of debt service payments in FY 2010/11, which in turn will lower the Debt Service Fund's fund balance amount from an estimated $909,543 balance to $844,887. On the property tax bill, this assessment is equivalent to $94 per $1,000,000 of assessed valuation. There are two debt service payments on the bond each year: principal and interest in August, and interest only in February. The large August payment requires year end fund balance to exceed the bond payment amount — which for 2010 is $686,828. The February interest payment is funded by property tax payments received in January. For historical reference, the following schedule displays the City's adopted annual property tax levy rates since first assessed in FY 2001/02: 2001 Series General Obligation Bond Tax Levy Fiscal Year Rate 2001/02 0.01673 2002/03 0.01650 2003/04 0.01210 2004/05 0.01484 2005/06 0.01170 2006/07 0.00955 2007/08 0.01130 2008/09 0.01040 2009/10 0.00940 2010/11 0.00940 FISCAL IMPACT The tax levy funds the annual debt service requirements of the voter approved General Obligation Bond, and tax revenues are included in the City's operating budget, within the Library Bond Debt Service Fund. Z A reserve balance is maintained in the Library Bond Fund to provide sufficient funding for the debt service prior to the property tax levy remittance to the City. With the adoption of this property tax levy, the debt service payment is funded with the supplemental tax assessment, and would not impact city operations. ALTERNATIVE ACTION The Council could choose to approve an alternative property tax levy rate, or to not approve a tax levy rate. If the property tax levy is not approved, supplemental funds would not be collected by the Santa Clara County Tax Assessor for the debt service related to the Library General Obligation Bond, and the debt service payments would be funded from City reserves. FOLLOW UP ACTION Direct the City Clerk to send a certified copy of the resolution setting the property tax levy for the Library General Obligation Bond no later than August 1S to: Mu -Hua Cheng County of Santa Clara Controller- Treasurer Department 70 West Hedding Street, East Wing, 2nd Floor San Jose, CA 95110 -1705 ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A: Library Bond Debt Service Schedule B. Resolution authorizing the Tax Rate Levy for the General Obligation Bonds and report the levy rate to the Santa Clara County Tax Collector. 63 City of Saratoga 2001 Series General Obligation Bonds Debt Schedule •ll August August February Fiscal Year Bond Fiscal Interest Annual Interest Interest Annual Debt Principal Year Rate Principal Payment Payment Interest Service Balance @ YE Initial Bond Offering at May 9, 2001 - - 15,000,000 2001/02 5.000% - - 588,942 588,942 588,942 15,000,000 2002/03 5.000% 60,000 392,628 391,128 783,756 843,756 14,940,000 2003/04 5.000% 245,000 391,128 385,003 776,131 1,021,131 14,695,000 2004/05 5.000% 255,000 385,003 378,628 763,631 1,018,631 14,440,000 2005/06 5.000% 270,000 378,628 371,878 750,506 1,020,506 14,170,000 2006/07 5.000% 280,000 371,878 364,878 736,756 1,016,756 13,890,000 2007/08 6.000% 295,000 364,878 356,028 720,906 1,015,906 13,595,000 2008/09 6.000% 310,000 356,028 346,728 702,756 1,012,756 13,285,000 2009/10 6.000% 330,000 346,728 336,828 683,556 1,013,556 12,955,000 2014/11 6.000% 350,040 336,828 326,328 663,156 1,013,156 12,605,000 2011/12 6.000% 370,000 326,328 315,228 641,556 1,011,556 12,235,000 2012/13 5.000% 395,000 315,228 305,353 620,581 1,015,581 11,840,000 2013/14 5.000% 415,000 305,353 294,978 600,331 1,015,331 11,425,000 2014/15 5.000% 435,000 294,978 284,103 579,081 1,014,081 10,990,000 2015/16 5.000% 455,000 284,103 272,728 556,831 1,011,831 10,535,000 2016/17 5.000% 440,000 272,728 261,728 534,456 974,456 10,095,000 2017/18 5.000% 460,000 261,728 250,228 511,956 971,956 9,635,000 2018/19 5.000% 485,000 250,228 238,103 488,331 973,331 9,150,000 2019/20 5.000% 510,000 238,103 225,353 463,456 973,456 8,640,000 2020/21 5.125% 535,000 225,353 211,644 436,997 971,997 8,105,000 2021/22 5.125% 565,000 211,644 197,166 408,809 973,809 7,540,000 2022/23 5.125% 590,000 197,166 182,047 379,213 969,213 6,950,000 2023/24 5.125% 625,000 182,047 166,031 348,078 973,078 6,325,000 2024/25 5.250% 655,000 166,031 148,838 314,869 969,869 5,670,000 2025/26 5.250% 690,000 148,838 130,725 279,563 969,563 4,980,000 2026/27 5.250% 730,000 130,725 111,563 242,288 972,288 4,250,000 2027/28 5.250% 765,000 111,563 91,481 203,044 968,044 3,485,000 2028/29 5.250% 805,000 91,481 70,350 161,831 966,831 2,680,000 2029/30 5.250% 850,000 70,350 48,038 118,388 968,388 1,830,000 2030/31 5.250% 890,000 48,038 24,675 72,713 962,713 940,000 2031/32 5.250% 940,000 24,675 - 24,675 964,675 - TOTALS 15,000,000 7,480,416 7,676,730 15,157,146 30,157, Total Bond Principal 15,000,000 Total Bond Interest 15,157,146 Total Cost ofBond 30,157,146 •ll Attachment A RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING THE PROPERTY TAX LEVY FOR THE DEBT SERVICE OF THE LIBRARY GENERAL OBLIGATION BOND FOR 2010/11 AT $.0094 PER $100 OF ASSESSED VALUATION WHEREAS, in March 2000, the citizens of Saratoga approved an increase in their property tax rate to pay for the debt service and other expenses of the general obligation bonds for construction of the Library, and WHEREAS, the general obligation bonds were sold on April 24, 2001, and WHEREAS, it is necessary for the City Council of the City of Saratoga to establish an annual property tax levy to provide funds for debt service payments and related expenditures due in FY 2009/10. NOW, THEREFORE, BE IT RESOLVED that the 2010/11 Property Tax Levy rate for debt service on the Library General Obligation Bonds be established at $.0094 per $100 of assessed valuation. The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 7 th day of July 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN Kathleen King, Mayor City of Saratoga ATTEST: Ann Sullivan, City Clerk City of Saratoga 65 e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Rick Torres DIRECTOR: John Cherbone Street & Fleet Manager SUBJECT: Extension of Contract for Street Sweeping Services. RECOMMENDED ACTION(S): Extend current Street Sweeping Contract with Universal Sweeping Services for one year from July 1, 2010 to June 30, 2011 in the amount of $100,000. REPORT SUMMARY: The City and Universal Sweeping Services entered into a two year contract for street sweeping services in 2008. The two year contract term is now completed and it is recommended it be extended for one additional year. The terms of the current contract, including the cost of services, will continue the same in the one year extension. Universal's current contract is in the amount of $90,000.00 with an allowance of $10,000 for unscheduled sweeping. It is therefore recommended that City Council extend the current street sweeping contract to Universal Sweeping Services for one year and authorize the City Manager to execute the same. FISCAL IMPACTS: The FY 10 /11 adopted budget has adequate funding for this contract CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): A contract for street sweeping would not be executed and the City would not be in compliance with the stipulations of our NPDES permit. ALTERNATIVE ACTION(S): The Council could direct staff to solicit additional proposals. .. FOLLOW UP ACTION(S): The contract will be amended to reflect the change in term of contract. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Contract Amendment 2. Current Contract for Universal Sweeping Services 2 of 2 67 SV 7 -777� 7 7e=: - e�r� , 7777%77 - ..... ..... 7, %4 gyj6 � y� e&x� e ax m�� + � % x 0 |.i � �� , . • .� � . � Ts 777� �,� '77 q 1.� m m q.1 k: w + a 'A T-N we«a> 1 : n N Ia «w 1117. , �,, 1'71IX '6 Yr7l ■ R I �r 0 �h ■ ■ ■ ■ r r n ■ ■ I lK. !: 6". ra; �.�- _ 2� - v _ '.� &3 ��'•z,n 1 7' ^a 3i'- x e�. .�� 1r r.s z' Pi ei K �I I I y E y K x s tis �i b �1 S 75 s ,a,. f JP �' 4., �� ,1�� e ^ „Y�itl i. 8$'- .fi, w" a =7 & `� _� s� {. p✓ t$�. � J� �� n'p1��:i 4 I i , T:'i'y 4 tH xp y 1':' :5 §: F. L - 7 -n, . a 1 1 2 , g m M4 77 } 77 77 EM • 1-i -¢ E • l or RR - , 1 or RR SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Annual Approval of the City's Investment Policy - for Fiscal Year 2010/11 RECOMMENDED ACTION That the City Council review and approve the Investment Policy for Fiscal Year 2010/11. REPORT SUMMARY California Government Code Section 53600 et seq., City of Saratoga Municipal Code Section 2- 20.035, and Section 16.0 of the City of Saratoga Investment Policy require the City Council to annually review and approve the City's Investment Policy. The Investment Policy lays the foundation for the City's investment management functions. It serves as a guide for setting and achieving investment objectives, defines rules and established benchmarks, prohibits and /or restricts investment instruments, and reduces the exposure to liability by both staff and City Council. Compliance with the investment policy is an element of fiscal discipline considered by the City's auditors and rating agencies during their respective reviews. The City's investment policy establishes a wide array of authorized and suitable investments in alignment with State government code; however the City's ongoing practice is to restrict investments to the Local Agency Investment Fund (LAIF). LAW began in 1977 as an investment alternative for California's local governments and special districts to offer governmental agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars annually, using the investment expertise of the State's Treasurer's Office investment staff at no cost to participating agencies. As LAW is governed by conservative investment practices, earnings may provide slightly lower returns than actively managed bond investment portfolios during a healthy economy, however LAW is a safe and proven investment strategy which has historically protected the City against investment losses during economic downturns, and continues to provide quarterly interest earnings in a well diversified and expertly managed portfolio. Under protection by state and federal laws, funds placed on deposit in LAW are not subject to use by, borrowing of, or impoundment or seizure by any state official or state agency. The Treasurer's Office also maintains Investment Protection Standards that set principles for the investment banks and broker - dealers to protect investors. Last year, at the September 2, 2009 Council Meeting, the City Council approved the Investment Policy in its current version. There are no changes recommended to that investment policy this fiscal year. The policy is :. modeled on the policy approved by the Association of Public Treasurers of the United States and Canada (APT US &C) in August 2002. FISCAL IMPACTS None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with State and Local regulations. ALTERNATIVE ACTION Direct Staff to make changes to the Investment Policy and return at the next meeting. FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A: Investment Policy Attachment A City of Saratoga INVESTMENT POLICY FOR THE FISCAL YEAR 2010/11 1.0 Policy It is the policy of the City of Saratoga to invest public funds in a manner which will provide the maximum security with the highest investment return, while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. 2.0 Scope This investment policy applies to all financial assets of the City of Saratoga. These funds are accounted for in the City of Saratoga's Comprehensive Annual Financial Report and include: 2.1 Funds: 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 General Fund Special Revenue Funds Capital Project Funds Debt Service Funds Trust and Agency Funds Any new fund, unless specifically exempted 2.2 Exceptions The following financial assets are excluded: 2.2.1 Deferred Compensation Plans- Investments are directed by the individual plan participants. 2.2.2 Debt Service Funds Held by Trustees - Investments is placed in accordance with bond indenture provisions. 2.2.3 Notes and Loans - Investments are authorized by separate agreements approved by City Council. 3.0 Prudence Investments shall be made with judgment and care - -under circumstances then prevailing - -which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investments, considering the probable safety of their capital as well as the probable income to be derived. 3.1 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4.0 Objectives The primary objectives, in priority order, of the City of Saratoga's investment activities shall be: 4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments of the City of Saratoga shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objectives will be to mitigate credit risk and market risk. a. Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing only in investment grade securities and by diversifying the investment portfolio so that potential losses on individual securities will have a minimal impact on the portfolio. b. Market risk, defined as market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by limiting the average maturity of the City's investment portfolio to two years and the maximum maturity of any one security to five years, and by structuring the portfolio based on cash flow analysis so as to avoid the need to sell securities prior to maturity. 4.2 Liquidity: The City of Saratoga's investment portfolio will remain sufficiently liquid to enable the City of Saratoga to meet all operating requirements, which might be reasonably anticipated. 4.3 Return on Investments: The City of Saratoga's investment portfolio shall be designed with the objective of attaining a rate of return throughout budgetary and economic cycles, commensurate with the City of Saratoga's investment risk constraints and the cash flow characteristics of the portfolio. 5.0 Delegation of Authority Authority to manage the City of Saratoga's investment program is derived from the following: California Government Code Section 53600 et seq. and Saratoga Municipal Code Section 2- 20.035. Management responsibility for the investment program is hereby delegated to the City Manager who shall be responsible for supervising all treasury activities of the Administrative Services Director and who shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, delivery vs. payment, investment accounting, wire transfer agreements, banking service contracts and collateral /depository agreements. Such procedures shall include explicit delegations of authority to persons responsible for investment transactions. No person may engage in investment transactions except as provided under the terms of this policy and the procedures established by the City Manager. The City Manager shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6.0 Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. These officers and employees involved in the investment process shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City. - Employees and investment officials shall refrain from undertaking personal investment transactions with individuals with who business is conducted on behalf of the City of Saratoga. :• 7.0 Authorized Financial Dealers and Institutions The City Manager will maintain a list of financial institutions authorized to provide investment services to the City. In addition, a list will also be maintained of approved security broker /dealers selected by credit worthiness and who are authorized to provide investment services in the State of California. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3 -1 (uniform net capital rule). No public deposit shall be made except in a qualified public depository as established by state laws. All financial institutions and broker /dealers who desire to become qualified bidders for investment transactions must supply the City Manager with the following: personal interview, firm description and audited financial statements, proof of National Association of Securities Dealers (NASD) certification, proof of State of California registration, completed broker /dealer questionnaire and certification of having read the City of Saratoga's investment policy and applicable depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the City Manager. A current audited financial statement is required to be on file for each financial institution and broker /dealer with which the City of Saratoga invests prior to any transaction. 8.0 Authorized and Suitable Investments The City of Saratoga is empowered by Government Code Section 53601, and further limited by this investment policy, to invest in the following types of securities: •X Term to Type Guarantee Limits Maturit LAIF State Fund $40,000,000 On Demand U.S. Treasury Bills U. S. Treasury No Limit 1 Year U.S. Treasury Notes U. S. Treasury No Limit 5 Years U.S. Govt. Agency Issues (e.g. FNMA, Federal No Limit 5 Years GNMA) Agencies Certificates of Deposit (California Bank FDIC/FSLIC 20% portfolio per institution; 3 Years or Savings & Loan Companies) and Collateral 30% total portfolio Negotiable Certificates of Deposit Issuing 20% portfolio per institution; 5 Years Institution 30% total portfolio Investment Grade Obligations of Public Entity 20% portfolio per institution; 5 Years California, or Local Governments, or 30% total portfolio Public Agencies Money Market Mutual Funds Fund 10% portfolio per institution; On Demand 20% total portfolio Passbook Savings Account and Demand Issuing Bank Minimum necessary for On Demand Deposit current cash flow •X The City shall not engage in leveraged investing, such as margin accounts, or any form of borrowing for the purpose of investing. The City shall not invest in instruments whose principal and interest could be at risk contrary to Section 4.1 of this policy. Examples of these instruments are options and future contracts. The City shall not invest in "derivatives ". See Glossary for description of above securities. 9.0 Collateralization Collateralization will be required on certificates of deposit and other deposit type securities. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest, in accordance with California Government Code Section 53651 and 53652. The City of Saratoga chooses to limit collateral to those listed in Section 8.0. Collateral will always be held by an independent third parry with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City of Saratoga and retained. The right of collateral substitution may be granted. 10.0 Safekeeping and Custody All security transactions entered into by the City of Saratoga shall be conducted on a delivery - versus- payment (DVP) basis. Securities will be held by a third party custodian, in the City of Saratoga's name and control, designated by the City Manager and evidenced by safekeeping receipts. 11.0 Diversification The City of Saratoga will diversify its investments by security type and institution. Limits are provided for in Section 8.0. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City of Saratoga's total investment portfolio will be invested in a single security type or 20% with a single financial institution. 12.0 Maximum Maturities To the extent possible, the City of Saratoga will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Saratoga will not directly invest in securities maturing more than five (5) years from the date of purchase. However, the City of Saratoga may collateralize its certificates of deposits using longer -dated investments not to exceed ten (10) years to maturity. Debt reserve funds may be invested in securities exceeding five (5) years if the maturities of such investments coincide as nearly as practicable with the expected use of the funds. 91 The City of Saratoga will retain a general operating reserve adopted annually by the City Council. The amount of active deposits and inactive investments with maturity of one year or less shall always be equal to or greater than the required general operating reserve. The report discussed in Section 15.0 shall demonstrate this policy is in effect. 13.0 Internal Control The City of Saratoga is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by the City Manager and staff. Accordingly, the City shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. The internal controls shall address the following points: • Control of collusion. • Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping. • Avoidance of physical delivery of securities. • Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third -party custodian. 14.0 Performance Standards The investment portfolio shall be designed with the objective of obtaining a reasonable rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and cash flow needs. 14.1 Market Yield (Benchmark): The City's investment strategy is passive. Given this strategy, the benchmark used by the City of Saratoga to determine whether market yields are being achieved shall be the one year U.S. Treasury Bill. 15.0 Reporting The City Manager is charged with the responsibility of including a market report on investment activity and returns in the City of Saratoga's Cash and Investment Report. The report will be in compliance with California Government Code Section 53646. 16.0 Investment Policy Adoption The City of Saratoga's investment policy shall be reviewed and adopted by the City Council annually. •I GLOSSARY Broker Someone who brings buyers and sellers together and is compensated for his/her service. Comprehensive Annual Financial Report (CAFR) The City's annual financial statements and footnotes, along with an executive summary, financial outlook, statistical information, and other financial information. Certificates of Deposit Commonly called time deposit certificates or time deposit open accounts. These are nonnegotiable. Collateralization Process by which a borrower pledges securities, property or other deposits for the purpose of securing the repayment of a loan and/or security. Also refers to securities pledged by a bank to secure deposits of public monies. Custodian A bank or other financial institution that keeps custody of stock certificates and other assets. Dealer Someone who acts as a principal in all transactions, including buying and selling from his/her own account. Delivery vs. Payment The preferred method of delivering securities, with an exchange of money for the securities. Demand Deposits A deposit of monies which are payable by the bank upon demand of the depositor. Derivative Securities that are based on, or derived from, some underlying asset, reference date, or index. FDIC Federal Depository Insurance Corporation FSLIC Federal Savings and Loans Insurance Corporation Liquidity An asset that can easily and rapidly be converted into cash without significant loss of value. Local Agency Investment Fund (LAIF) The LAIF was established by the State of California to enable treasurers to place funds in a pool for investments. There is a limitation of $30 million per agency subject to a maximum of ten (10) total transactions per month. The City uses this fund when market interest rates are declining as well as for short- term investments and liquidity. Money market mutual funds Mutual funds that invest in short term securities and strive to maintain a share price of $1. 93 Negotiable certificates of deposit A bank deposit issued in negotiable form (i.e., one that can be bought or sold in the open market). Passive Investment Strategy An approach to managing the investment portfolio, which entails a "buy and hold" strategy in which investments are generally held until they mature. Portfolio Combined holding of more than one stock, bond, commodity, cash equivalent or other asset. The purpose of a portfolio is to reduce risk through diversification. Primary Dealer A group of government securities dealers that submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its oversight. Regional Dealer A dealer who is not a primary dealer, and therefore not monitored by the Federal Reserve, but is registered with the Securities and Exchange Commission. Safekeeping Offers storage and protection of assets provided by an institution serving as an agent U.S. Treasury Bills Commonly referred to as T -Bills these are short-term marketable securities sold as obligations of the U.S. Government. They are offered in three - month, six -month and one -year maturities. T -Bills do not accrue interest but are sold at a discount to pay face value at maturity. U.S. Treasury Notes These are marketable, interest - bearing securities sold as obligations of the U.S. Government with original maturities of one to ten years. Interest is paid semi - annually. U.S. Government Agency Issues Include securities, which fall into this category. Issues, which are unconditionally, backed by the full faith and credit of the United States, e.g. Small Business Administration Loans. ., e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Morrow DIRECTOR: Barbara Powell Administrative Analyst II Assistant City Manager SUBJECT: Wildwood Cinema Movie Night RECOMMENDED ACTION: Accept report and provide direction on the following items: 1. Parks and Recreation Commission's request that the Council cosponsor Wildwood Cinema Movie Night by waiving City fees, which include park rental, special event permit, and banner fees; 2. Parks and Recreation Commission's request that the Council authorize the Commission to seek partnerships with community organizations, such as the Chamber of Commerce or Saratoga -Monte Sereno Community Foundation, to fund and co -host Wildwood Cinema Movie Night; 3. Parks and Recreation's request to seek donations to cover Wildwood Cinema Movie Night expenses; and 4. Resolution allowing Wildwood Park to stay open until 10:00 p.m. on September 11, 2010. BACKGROUND: On March 3, 2010, the Parks and Recreation Commission ( "Commission ") presented its proposed work plan to the City Council during a joint meeting. At that time, the Commission proposed holding a music event in one of the City's parks to bring residents together and bring greater awareness of Saratoga parks to the Community. At the June 14, 2010, the Commission discussed options for a musical event and agreed to change the event to a movie night in Wildwood Park in September. The event, which the Commission has titled Wildwood Cinema Movie Night, is tentatively scheduled for September 11, 2010 at 7:30 p.m. The Commission has discussed showing a movie that features an actor, writer, or producer from Saratoga. City Co- sponsorship & Community Partnership The Commission is requesting that the City Council cosponsor the event by waiving City fees, including park rental, special event permit, and banner fees (optional — see below). The Commission is also seeking Council authorization to partner with a community organization, like Page 1 of 3 95 the Chamber of Commerce or Saratoga -Monte Sereno Community Foundation, which can pay for event expenses (aside from City fees) and help coordinate the event. Donations Additionally, the Commission is asking Council for permission to solicit donations to cover event expenses. However, the City Attorney has advised staff that approval of this request may result in the appearance of a potential conflict of interest and could raise concerns about the influence of event contributions on future Commission decisions. Furthermore, this request raises logistical concerns. For example, money will need to be disbursed on a reimbursement basis and the Council may want to consider who would be responsible for event expenses if donations are insufficient to cover all costs. City Event Funding As an alternative to allowing the Commission to seek partnerships with community organizations or solicit donations, the City Council may choose to allocate money from the Community Event Fund to cover all event expenses. There is currently $1,800 available in this fund. The Commission expects the total cost of the event will be $1,600 at minimum. Park Hours Extension To allow the Commission to hold the event, the Council will also need to approve the attached resolution extending Wildwood Park hours to 10:00 p.m. on September 11, 2010. Per City Code (11- 05.020), Saratoga parks close half an hour after sunset and park hours can be temporarily adjusted by a resolution of the City Council. FISCAL IMPACTS: The total cost of the City fees will be $145 if the Commission decides not to rent the banner space in Blaney Plaza. If banner space is rented, the City fees will be $445. If the Council decides to allocate funds to cover all event expenses, the total cost will be $1,600 without the banner or $2,900 with the banner (includes production and space rental). The list of all the expenses is detailed below, including event expenses with and without the banner. Currently, there is $1,800 remaining in the Community Event Fund in fiscal year 2010/11 should the Council decide to use this money to pay for the requested waiver of City fees or to pay for additional Wildwood Cinema Movie Night expenses. Option 1: Event Expenses No Banner Expense Amount City Fees Special Event Permit Fee $100 Wildwood Park Rental Fee $45 Total City Fees $145 Non -City Expenses Equipment Rental $800 Marketing/Promotional $355 Temporary Toilets $300 Total Non -City Expenses $1455 Total All Expenses (No Banner) $1600 Page 2 of 3 Option 2: Event Expenses with Banner Expense Amount City Fees Special Event Permit Fee $100 Wildwood Park Rental Fee $45 Banner Rental Fee for 1 Week $300 Total City Fees $445 Non -City Expenses Equipment Rental $800 Marketing/Promotional $355 Temporary Toilets $300 Banner $1000 Total Non -City Expenses $2455 Total All Expenses (With Banner) $2900 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City fees for Wildwood Cinema Movie Night will not be waived, the Commission will not be authorized to seek partnerships for Wildwood Cinema Movie Night, the Commission will not be allowed to solicit donations for the event, and park hours will not be adjusted to accommodate the hours of Wildwood Cinema Movie Night. ALTERNATIVE ACTION(S): The Council may decide to allocate monies to cover all or a portion of the expenses of Wildwood Cinema Movie Night. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution extending Wildwood Park hours to 10:00 p.m. on September 11, 2010 Attachment B: Parks and Recreation Commission's community event fund application for Wildwood Cinema Movie Night Page 3 of 3 97 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA EXTENDING THE HOURS OF WILDWOOD PARK TO 10:00 P.M. ON SEPTEMBER 11, 2010 WHEREAS, the Parks and Recreation Commission ( "Commission ") proposes to show a movie in Wildwood Park on September 11, 2010 from 7:30 p.m. to 9:30 p.m. with cleanup complete by 10:00 p.m.; and WHEREAS, the Commission has titled this event "Wildwood Cinema Movie Night"; and WHEREAS, per City Code (11- 05.020), Saratoga parks close thirty minutes after sunset; and WHEREAS, City Code (11- 05.020) allows park hours to be temporarily adjusted by resolution of the City Council; and WHEREAS, the hours of Wildwood Park will need to be temporarily extended to 10:00 p.m. on September 11, 2010 to allow the Commission to hold Wildwood Cinema Movie Night; NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes an extension of Wildwood Park hours to 10:00 p.m. on September 11, 2010 to permit the Commission to host Wildwood Cinema Movie Night. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 7 th day of July 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathleen M. King, Mayor ATTEST: Ann Sullivan, City Clerk CITY OF SARATOGA COMMUNITY EVENT APPLICATION 1) Applicant Name: Lerry C Wilson Agency /Organization (if applicable): Saratoga Parks and Recreation Commission Street Address: 20335 Argonaut Drive City: Saratoga Zip Code: 95070 Phone: (408) 910.9596 Fax: (408) 872 -0201 E -Mail: lerry95070 @yahoo.com 2) Event Name: Wildwood Cinema Movie Night Event Location: Wildwood Park, Saratoga Date(s) of Event: Saturday, September 11, 2010 3) Event Description: (attach additional pages, if needed) Proposal th Host a single night outdoor movie viewing at Wildwood Park on Saturday night, September l I Objectives 1. Promote community involvement in our parks 2. Promote downtown destination to increase traffic volume for Village businesses See attachment for more detail 4) Anticipated number of attendees: 200 5) Anticipated matching funds: $ 0 6) Requested Funding: Please use the attached worksheet. .. REQUESTED FUNDING EVENT NAME: Wildwood Cinema Movie Night Date Prepared: June 29, 2010 EXPENSE TYPE (e.g. advertising, banner, facility rental, materials, supplies, contractors, performers, orta- ott , etc. AMOUNT Non -City related expenses City - related expenses (banner, facility rental, permit fee Equipment Rental 800 Banner Creation (optional) 1000 Weekly Banner rental (optional) 300 City of Saratoga Event Permit 100 Wildwood Rental Fee 45 Temporary Toilets 300 Marketing/Promotion 355 100 Subcommittee Report - Wildwood Cinema To: City of Saratoga Parks and Recreation Commission From: Lerry Wilson, Denise Goldberg (Movie Night Subcommittee) Cc: Crystal Morrow, City of Saratoga Date: June 29, 2010 Subj: UPDATE — Single Event Movie Night at Wildwood Park (Wildwood Cinema) At the June 14 PRC meeting, this subcommittee was tasked with evaluating a potential movie night event in Wildwood Park. At a special PRC meeting June 23 additional guidance was given resulting in the following proposal. Proposal Host a single night outdoor movie viewing at Wildwood Park on Saturday night, September 11 Objectives 1. Promote community involvement in our parks 2. Promote downtown destination to increase traffic volume for Village businesses Overview of Event Through contacts with other cities and outside vendors, the "sit down" time for the movie would be 7.30 pm. Close time of the event would be 9.30 pm. Estimates of costs and other considerations are based on attendance of more than 200 persons at Wildwood. Estimated Cost = $1,600.00 - $2,900.00 Equipment Rental $800 Marketing /Promotion $355 City of Saratoga Permit $100 Wildwood Rental Fee $45 Temporary Toilets $300 Banner (optional) $1000 Banner rental (optional) $300 Review of Special Events Checklist Items Item Requirement Item Requirement Special Event Permit YES Fire District Letter YES Event Map YES County Health Dept NO Indemnity Agreement YES ABC Permit NO Certificate of Insurance YES Noise Exception Permit YES CAL Trans NO Neighbor Notification YES Reserve Officers NO Recommendation It is this subcommittee's recommendation to approach the Saratoga City Council to request the authorization to pursue funding from the City of Saratoga, the Saratoga -Monte Sereno organization, other community organizations or private sources. 101 e SA SARATOGA CITY COUNCIL MEETING DATE: July 7, 2010 DEPARTMENT: Community Development PREPARED BY: Kate Bear, Arborist AGENDA ITEM: CITY MANAGER: Dave Anderson DIRECTOR: John F. Livingstone, AICP SUBJECT: Discussion of Issues Related to Trees RECOMMENDED ACTION: Provide staff with direction on: 1. Heritage Trees and how they should be considered in the code. 2. Planting 2,015 trees by 2015, a Community based tree planting partnership and applying for a grant through the Environmental Protection Agency (EPA). 3. The appeal process for a tree removal permit application. REPORT SUMMARY: At the June 16, 2010 Council meeting, Vice Mayor Hunter suggested that the Heritage Preservation Commission (UPC) consider selected trees as "heritage" and that the Council strengthen the City's Code to protect trees designated as "heritage ". Vice Mayor Hunter requested that this item be scheduled on a future meeting agenda, and Councilmember Cappello seconded the request. DISCUSSION: Heritage Trees Section (15- 50.020(1)) of the City Code defines a heritage tree as any tree having historic value related to the heritage of the City and designated by action of the City Council, upon recommendation of the UPC. Currently the City of Saratoga has no trees that have been identified as "heritage ". In 2006, over 50 members of the community re- organized the Saratoga Heritage Tree Society, which had been disbanded in the 1980's. They identified trees within the City of Saratoga that they considered to be distinctive, unique, long -lived or otherwise noteworthy. Anyone within the community could nominate a tree for consideration of this distinction, and a group of four judges made the final selection of 20 trees from all nominations. A book was created which includes the 20 trees selected and it can be viewed at the Historical Museum ( http: / /www.sarato ag history.com Locations of these trees were provided to the Council for 1 102 acknowledgement, and the Heritage Tree Society received a proclamation from the City Council on April 28, 2006, affirming their efforts to establish a list of heritage trees (Attachment "A "). The City of Saratoga has many majestic, old trees of a variety of species. These trees provide beauty and stateliness to the city, along with all of the usual benefits provided by trees. The benefits of trees are many, and include providing oxygen, removing carbon dioxide from the atmosphere, preventing erosion on hillsides, cooling homes with shade from their canopies, adding to property values, and increasing the aesthetics of streets and neighborhoods. Surrounding cities, such as San Jose, Palo Alto and Campbell, have lists of trees that are considered to be "heritage ". Selected trees are reviewed and included on a specific list that is periodically updated and adopted by the City Council. Attachment "B" includes criteria used by the City of Campbell. To create a list of designated heritage trees, the City could propose criteria for the determination of heritage trees and draft an amendment to the City Code Chapter 13 — Historic Preservation, to include those criteria. City Code Chapter 15 -50 may require amendment to include the regulation of heritage trees if they will be treated differently than protected trees. A list of the 20 trees acknowledged in 2006 by City Council proclamation may be candidates for the City's first heritage trees to be reviewed. Planting 2,015 Trees by 2015 On October 21, 2009, the City Council supported the proposal by Vice Mayor Hunter to plant 2,015 trees by the year 2015. This effort is to replace the urban and natural forest as trees are removed and to provide new young trees for future generations. A group of volunteers are tracking tree plantings throughout the City, so that the city can recognize efforts of property owners in planting trees. Some cities, such as Palo Alto and San Jose, use non - profit organizations to assist with tree planting. Our City Forest (OCF) is one such organization and operates in San Jose. They use a multipronged approach to ensure that trees planted survive after installation and have achieved a 90% success rate. OCF incorporates community outreach, trained volunteers, stewardship agreements, and health care follow -up into their process. They preselect tree suppliers, and inspect trees prior to planting. They train volunteers to assist with community tree planting projects. They require a signed 3 -year stewardship agreement from the property owner prior to planting a tree, where the owner will agree to water it. Questionnaires about the health of the new tree are sent to residents for follow up, and to answer any questions about proper care for the new tree. Trees are provided to residents at no cost, but a commitment to care for them is required. OCF is interested in working with other cities in the south bay, and would be interested in doing similar work in Saratoga. Eighty percent of their work is funded by grants that they receive from the state and twenty percent of their funding would need to come from Saratoga. In organizing community tree planting projects, OCF recommends that events be planned around a location, such as a church, school, or section of a street, where a reasonable number of trees can be planted in one day. Many events are planned for a year to accomplish the desired number of trees planted. 2 103 To assist with funding for tree planting in Saratoga, federal grant opportunities are available from the EPA to carry out initiatives that will reduce greenhouse gas emissions (Attachment "C "). Tree planting projects could be considered such an initiative. The EPA expects to award approximately 25 grants to communities in amounts ranging from $100,000 to $500,000. The deadline for grant applications is July 26, 2010 at 4 pm EDT. The funds are expected to be awarded in February 2011. The El Quito Neighborhood Association has formed a landscape and lighting district and is interested in planting trees in their neighborhood using the funds in their landscape budget. They have expressed interest in planting several hundred trees in their neighborhood and want to start this proj ect in the fall of 2010. To enhance tree planting efforts in Saratoga, the City could do one or all of the following: Option #1: Use a portion of the funds in the City's Tree Fund to work through OCF for organized tree planting projects in the City. A contract between OCF and the City would be necessary. Option #2: Apply for grant funding from the EPA to assist with tree planting projects in the City. A grant proposal would need to be prepared and submitted by July 26, 2010. Appeals of Tree Removal Permit Applications Saratoga receives about 400 requests to remove trees each year. The process to obtain a tree removal permit requires the following steps: 1. The property owner submits an application to the City for review. The city arborist inspects the tree(s) and determines whether they meet the criteria set forth in the city code for removal. 2. If the tree(s) meet(s) the requirements for removal, and is not dead, fallen, or does not pose an emergency situation, a notice is sent to neighboring property owners within 150 feet, letting them know that the owner has requested a permit. The appeal period is 20 days and the deadline for appeals is noted in the public notice. 3. If no appeals are received by the deadline, a permit can be issued. If a resident wishes to appeal an application, they may file an appeal form with the Community Development Department. Appeals of administrative decisions are taken to the Planning Commission. Planning Commission decisions may be appealed to the City Council. The fee is $500 for Planning Commission appeals and $600 for City Council appeals. The appeal process is as follows: 1. Once an appeal is filed, a notice of public hearing is published and a notice is mailed to everyone within 500 feet of the applicant. 2. Staff prepares a report with the City's view of the approval or denial and a resolution to reflect the staff recommendation. 3. Staff attends a pre- meeting site visit with the Planning Commission and attends the Planning Commission meeting at which the appeal is heard. At the public hearing, staff presents the City's view on the appeal and responds to questions by the Commission. 3 104 Owners of the tree are generally requested to obtain an outside arborist report and must attend the public hearing. The decision by the Planning Commission may be appealed to the City Council. For comparison, in the City of Mountain View, if a tree is requested for removal, a sign is posted on the tree for 10 days. If there is no appeal, a permit is granted. If a tree application is appealed, the appellant pays a $15 fee. The appeal is heard by the City's five - member Parks and Recreation Commission/Urban Forestry Board which meets once per month. The City has two arborists, one of whom attends the appeal hearing and provides the City's viewpoint in a 5 — 10 minute presentation on why the application has been granted or denied. Prior to the meeting, the arborist will meet with the appellant at the tree in question to discuss why the City is approving or denying the application. On occasion an outside arborist report is obtained. Sometimes the applicant/property owner pays for this report and sometimes the City of Mountain View pays for the additional report. The decision of the commission is final and cannot be appealed. If tree appeals are to be considered in a manner that is different than other administrative appeals, an amendment to the City Code, Section 15 -90 would be required. A change in the appeal fee would require a change in the City's fee schedule. FISCAL IMPACTS: Fiscal impacts will depend on the direction from City Council. The cost to amend ordinances would be between $5,000 and $10,000 for City Attorney time, plus any staff time needed. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: 1. Saratoga will continue to have no designated Heritage Trees. 2. Saratoga may not reach the goal of planting 2015 trees in five years. 3. The appeals process will remain as it currently is. ALTERNATIVE ACTION: Provide staff with alternative direction. FOLLOW UP ACTION: Direct staff accordingly. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on -line by opting in at www.saratoga.ca.us Notice of this meeting was properly posted at City Hall and published in the Saratoga News. ATTACHMENTS: M 105 A. List of 20 trees acknowledged by City Council Proclamation April 28, 2006 B. City of Campbell, criteria for consideration as a Heritage Tree. C. Email of grant funding opportunity. 106 s _ _ . _ � _ , �_ � __. _ . _ - - ti . - - - - -- -- -. - - -�T. - -- rte -. - - _ - - - - - .r. f•- :tt u SARATOGA CITY COUNCIL MEETING DATE: DEPARTMENT: PREPARED BY: July 7, 2010 City Manager's Office Barbara Powell, Assistant City Manager Richard Taylor, AGENDAITEM: CITY MANAGER: Dave Anderson DIRECTOR: City Attorney John Livingstone, Community Development Director SUBJECT: Proposed Application for Grant Funds through Santa Clara County's Tobacco Prevention and Control Program RECOMMENDED ACTION: Accept report and direct staff accordingly. REPORT SUMMARY: Mayor King asked that this item be placed before the Council for discussion. As noted in the June 10, 2010 City Council newsletter, the Santa Clara County Public Health Department (PHD) was recently awarded a two -year, $6.975 million grant in American Recovery and Reinvestment Act funds to reduce adult and youth smoking. The grant will fund a new "Communities Putting Prevention to Work (CPPW)" tobacco prevention and control program. The program will focus on five main strategies: Creating smoke -free skilled nursing, mental health, and youth facilities to reduce secondhand smoke exposure and related health implications; Limiting youth access to tobacco and outdoor advertising close to schools to reduce the number of youth who start smoking; Advocating for an increased statewide tobacco tax in California, which now has the 32 lowest tobacco tax in the nation, to increase the price of cigarettes and deter tobacco use; Developing a tobacco cessation network and enabling local organizations to provide nicotine replacement therapy in the community; and Advocating for development of tobacco retail licensing in Santa Clara County and its cities to monitor tobacco sellers and provide revenue for tobacco education. According to an April 27, 2010 staff report to the Board of Supervisors from Dan Peddycord, Public Health Director, "PHD will be soliciting bids from the community through a formal Request for Proposal process equaling approximately $3,160,000 for six project areas: Media and Social Marketing Program Evaluation Smoke free facilities, advocacy, outreach and education Youth advocacy to limit tobacco advertising near schools State tobacco tax advocacy and local resolutions Tobacco cessation resources network development ". Page 1 of 3 110 DIRECTION REQUESTED Staff has requested, but has not yet received specific information and a timeline from PHD in order to determine how Saratoga may potentially access grant funding. However, at this time staff is seeking direction from the Council about whether to pursue a grant to fund: 1. Preparation of an ordinance to restrict tobacco use in public places; and /or 2. The cost to "tailor" the ordinance so that it would be useful /adoptable in other jurisdictions; and /or 3. A public education campaign; and /or 4. Additional Code Enforcement to uphold the provisions of the ordinance. According to the City Attorney, the Public Health Institute (PHI) has developed a model ordinance restricting smoking in outdoor areas. Attached is a one -page summary developed by PHI that can help guide development of the ordinance. Ordinance preparation: • If the City uses the model ordinance "as is ", the cost would be approximately $5,000. • Tailoring the model ordinance would increase the cost, perhaps to as much as $10,000. • A factor that will affect the cost of the ordinance will be the extent to which the Council desires to hold special meetings (study sessions, public hearings) outside of regular Council meetings and, if so, whether the Council desires the City Attorney to participate. Tailoring the ordinance for use by other jurisdictions: • The City Attorney has indicated that Saratoga could offer to supplement the work of PHI through preparation of a narrative of the issues raised during the Council's consideration of the matter, the points pro and con, and how Saratoga ultimately resolved the issues. • The cost for this process is estimated to be from $3,000 to $6,000, depending upon the scope. Public Education campaign: • The City Attorney suggested that it may be prudent to undertake a comprehensive public education campaign prior to implementation and enforcement of the ordinance, which could reduce the amount of required Code Enforcement once the ordinance takes effect. This could include advertising in the Saratoga News /other newspapers, inclusion of an article in the Saratogan, mailing of informational material to each household, posting of information on the City website, posting of signs in parks and near other public areas and additional means of education. Some known costs for this are: Saratoga News Full page advertisement $839 Half page advertisement $410 All Silicon Valley Half page advertisement $1,700 Newspapers Additional Code Enforcement costs: • According to Captain Terry Calderone, the need for additional Code Enforcement may initially be significant, and then taper off, as time goes on. At this time, it is not possible to estimate how many calls for enforcement would occur once an ordinance was implemented. • As an example, if the City's Code Compliance Specialist is called out once per week for after hours /weekend Code Enforcement (after hours call out is a minimum 3 -hour charge) the cost to the City would be approximately $12,325 annually; additional call outs twice per week would cost approximately $24,650 annually. Page 2 of 3 111 • If a Sheriff's Deputy is called to respond once per week -- assuming the call out would take one hour -- (regardless of time or day of the week) the cost to the City would be approximately $8,112 annually; twice per week would cost approximately $16,224 annually. FISCAL IMPACTS: Depending upon the parameters established by the County of Santa Clara, all or a portion of the costs indicated above could be paid for by grant funds. If only a portion of the costs were covered by a grant, the City would need to identify a funding source(s) from which to pay for the items listed above. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Staff would not pursue a grant through the County of Santa Clara to offset costs associated with preparation and implementation of an ordinance restricting tobacco use in public spaces. ALTERNATIVE ACTION: The Council could direct staff to pursue grant funding for all or a portion of the costs associated with the ordinance. FOLLOW UP ACTION: Undertake Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on -line by opting in at www.saratoga.ca.us. ATTACHMENTS: Smokefree Outdoor Areas Ordinance Checklist Page 3 of 3 112 MEETING DATE: DEPARTMENT: PREPARED BY: SARATOGA CITY COUNCIL July 7, 2010 AGENDA ITEM: Recreation & Facilities CITY MANAGER: Dave Anderson Michael Taylor, Recreation & Facilities Director DIRECTOR: Michael Taylor SUBJECT: Alternative Sites for Live KSAR Br oadcas t o f P Meetings RECOMMENDED ACTION: Review report and provide direction to staff regarding: 1. Whether live video and audio broadcast of public meetings is a requirement for an alternate meeting location or if a tape delay broadcast is an acceptable option; 2. A preferred alternate location for holding public meetings; 3. *Whether staff should seek funding from the KSAR 15 Trust Fund to pay for all or a portion of site improvements associated with an alternate broadcast location. *NOTE: If the City desires the site improvements to be paid for through the KSAR 15 Trust Fund, staff can request that the issue be scheduled before the KSAR Board for discussion. BACKGROUND: In July 2005, the City of Saratoga entered into an agreement with KSAR to broadcast City Council and Planning Commission meetings. Since then, the City has asked KSAR to provide additional services at an additional cost to the City such as indexing Council and Planning Commission meetings on the City's Granicus system for web streaming. In September 2008, Council also allocated $3,000 in one -time funding to allow KSAR to make equipment upgrades that improved the recording and broadcasting of meetings held in the Council Chambers. The funding covered extending audio controls to the sound booth in the Council Chambers, one -time installation cost of new components in the KSAR studio that allow KSAR to send a signal to AT &T U -verse cable television customers, and created an audio /visual link to the LCD projection system in the Chambers. The term of the current agreement with KSAR is through June 30, 2011. REPORT SUMMARY: Complex infrastructure needs such as integration with KSAR, Comcast, AT &T, and Granicus have resulted in the Theater being the only site currently equipped for immediate live broadcast. As a result of some recent special meeting requests by City 1 114 Council for study sessions, candidate interviews, etc., the Recreation and Facilities Department was required to cancel a number of scheduled rental uses of the Civic Theater. With no currently available options for live televised broadcasts of public meetings, staff worked closely with Tom Moran and Dave Lee of KSAR to find alternative locations for live broadcast of meetings. Sites considered included: Senior Center Adult Day Care Room. There is a plug in the wall for a Comcast feed. There are also old remote control cameras but they are no longer working. There is no direct Granicus feed there so it would not be live on the City's web site, though it would be live on the internet. KSAR staff is working with City IT staff on what it would take for a Granicus feed there. To go live from the Senior Center KSAR would need to bring over cameras, microphones, controllers, etc, and it is still uncertain if the meeting would be able to be live on the City's web site. KSAR does have the cameras, etc. for such remote shoots. They would of course also record to DVD for later rebroadcast and archiving. Prospect Center Grace Building with a Comcast installed video feed. KSAR is investigating what Comcast would charge for this option. With a feed, the situation would be just like the current Senior Center, see above. Prospect Center via the internet to the KSAR studio at West Valley College (WVC) or the equipment, and Comcast feed, at the Theater. Technically feasible, but unknown quality. There is the potential of pixilated, web -cam quality video on people's large screen TVs. Again, KSAR is working with City IT staff on what this option would need in terms of internet access, including the question of Granicus feed. Besides adequate internet speed, there may be internet security considerations. Saratoga Library, Fire Station, etc. If the internet approach is feasible, KSAR could probably also do live shows from these and any other appropriately internet- connected locations. A site would need adequate internet speed and coordination with regard to any internet security issues. In addition, since neither of these facilities is City- owned, availability would be dependent on whether or not other meetings /events were already scheduled and might not accommodate the need to schedule meetings within short timeframes. DISCUSSION: It appears that creating one or more alternative sites for live broadcast of public meetings is technically feasible. Costs are still undetermined, depending on the site selected. City IT staff is currently waiting for information from Comcast for installing commercial video feed connections at the various sites. KSAR is working with City IT staff on the technical, logistical, and security feasibility of the internet approach -- particularly the integration with the Granicus system. 2 115 ALTERNATIVE ACTIONS: Option 1 - Make no changes in current practice and continue to hold meetings exclusively at the Civic Theater for live broadcast. Option 2 — Invest in permanent infrastructure improvements at one or more alternative sites to provide options for live broadcast. Option 3 — Conduct meetings using KSAR portable equipment for live relay broadcast. The City will need to negotiate a rate to provide this service with KSAR. Option 4 — Conduct meetings using KSAR recording equipment for tape -delay broadcast. The City will need to negotiate a rate to provide this service with KSAR. FISCAL IMPACTS: KSAR has a Trust Fund balance to be used exclusively for capital improvements by KSAR. The City acts as a fiscal agent for the fund, but all monies are controlled by the KSAR Board. Costs for infrastructure improvements will vary by site depending on location and needs. Once staff receives additional direction on whether live broadcast is required, and a preferred alternate location, detailed estimates can be prepared and presented to Council. FOLLOW UP ACTION: Provide direction to staff for follow -up. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting on July 7, 2010. A copy of the agenda packet is also made available at the Saratoga Branch Library and other public locations each Monday in advance of the Council meeting. ATTACHMENTS: N/A 3 116