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WEDNESDAY, FEBRUARY 2, 2011 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on January 27, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing
or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications -Council Direction
to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions
on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS SPECIAL PRESENTATIONS 1. Presentation from the Saratoga Ministerial Association Recommended action:
Listen to a short presentation by members of the Saratoga Ministerial Association regarding the Association’s goals for the Saratoga community and the Saratoga Serves community project.
AGENDA REGULAR MEETING SARATOGA CITY COUNCIL
CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member
of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to
three (3) minutes. 2. City Council Regular Meeting Minutes – January 5, 2011 Recommended action: Approve minutes. 3. Review of Accounts Payable Check Registers Recommended action: Review
and accept Check Registers for the following Accounts Payable payment cycles: December 22, 2010 January 6, 2011 January 13, 2011 4. FY 2010/11 Mid-Year Budget Status Report and Budget
Adjustment Resolution Recommended action: Review FY 2010/11 budget status report and proposed budget adjustments, and adopt resolution approving the City’s FY 2010/11 Operating Budget
amendments. 5. Saratoga Library Book Return Overhang Project – Accept Cancellation of Contract with Premier West Interiors and Award Construction Contract to CRW Industries Recommended
action: Review report and 1. Move to accept the withdrawal of Premier West Interiors from the construction project, rescinding the action of the November 17, 2010 meeting. 2. Move to
declare CRW Industries (CRW) of Santa Cruz to be the lowest responsible bidder on the project. 3. Move to accept bid and authorize the City Manager to enter into a construction contract
to CRW Industries (CRW) in the amount of $49,786. 4. Move to authorize staff to execute change orders to the contract up to $4,980. 6. Highway 9 Safety Improvement Project, Phase III
Recommended action: 1. Adopt a resolution authorizing the City Manager to execute a Cooperative Agreement between the City of Saratoga, the Town of Los Gatos, and the City of Monte Sereno
for the Highway 9 Safety Improvement Project Phase III. 2. Approve an Independent Contractor Agreement with BKF Engineers for preparation of construction documents for the Highway 9
Safety Improvement Project Phase III and authorize the City Manager to execute the same. 3. Approve a Fund Transfer Agreement with Caltrans and authorize the City Manager to execute
the same. PUBLIC HEARINGS None
OLD BUSINESS 7. Spring/Summer Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard
Miller City School Ad-Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association SCC Cities Association Selection Committee Valley Transportation
Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association Vice Mayor Chuck Page City School AdHoc Council Finance Committee
Hakone Foundation Board Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial Association TEA AdHoc West Valley Sanitation District Councilmember
Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee Councilmember Emily Lo Association
of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers Association Sister City Liaison Village AdHoc
Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Mayor/Vice Mayor
Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the
staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga,
CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting
of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on January
27, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us Signed this 27th day of January 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 1/28 Council Retreat 2/2 Regular Meeting – Joint meeting with Planning
Commission 2/16 Regular Meeting – 3/2 Regular meeting – Joint meeting with Sheriff and County Fire 3/16 Regular Meeting – Joint meeting (5:30 pm) with School Districts :Saratoga Union
Elementary School District; Los Gatos-Saratoga Union High School District; Cupertino School District; Campbell School District Moreland School District; Fremont High School District;
Sacred Heart; St. Andrews, and Campbell Union High School District 4/6 Regular Meeting –Joint meeting with SASCC 4/20 Regular Meeting –Joint meeting with Montalvo Arts 5/4 Regular Meeting
–Joint meeting with Youth Commission 5/18 Regular Meeting –Joint meeting with Library Commission and Friends of the Library 6/1 Regular meeting –Joint meeting (5:30 pm) with HOA presidents
6/15 Regular meeting –Joint meeting with Parks and Recreation Commission/PEMTAC 7/6 Regular Meeting 7/20 Regular Meeting 8/3 Regular Meeting 8/17 Regular Meeting 9/7 Regular Meeting
–Joint meeting with West Valley Board of Trustees 9/21 Regular Meeting –Joint meeting with Assemblymember Jim Beall 10/5 Regular Meeting –Joint meeting with Traffic Safety Commission
10/19 Regular Meeting –Joint meeting with Heritage Preservation Commission and Historical Foundation 11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association 11/16 Regular
Meeting –Joint meeting with Hakone Foundation 12/6 Council Reorganization 12/7 Regular Meeting 12/21 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011