HomeMy WebLinkAbout101-FY 2010/11 Mid Year Budget Report.pdf
SARATOGA CITY COUNCIL MEETING DATE: February 2, 2011 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey
SUBJECT: FY 2010/11 Mid-Year Budget Status Report and Budget Adjustment Resolution RECOMMENDED ACTION: Review FY 2010/11 budget status report and proposed budget adjustments, and adopt
resolution approving the City’s FY 2010/11 Operating Budget amendments. REPORT SUMMARY: The City’s fiscal year 2010/11 adopted General Fund operating budget was developed in alignment
with the economic downturn affecting the nation over the last two years, resulting in reduced revenue and expenditure budget appropriations, and the use of fund balance reserves to maintain
city services at normal levels. On the revenue side, property tax, sales tax, vehicle license, transient occupancy, franchise fee, construction and business license tax budgets collectively
reflect a decrease of almost $390,000 from just two years ago in fiscal year 2008/09. Planning, building, and engineering services budgets were also reduced significantly, with current
year revenues budgeted almost $300,000 less than FY 2008/09. Interest income was significantly affected in this recession. The current year revenue budget is almost $270,000 below interest
received two years ago. In FY 2008/09, interest rates began at 2.77%, and averaged over 2% for the year. As of the mid-point of FY 2010/11, LAIF interest rates have fallen to .46% -the
lowest interest rate since the agency began in 1977. (LAIF, the Local Agency Investment Fund, is the State’s investment agency for local governments where the City invests its funds.)
This substantial reduction in interest earnings is due primarily to historic low rates; however an added contributing factor is the decrease in fund balance due to reductions in revenue
receipts and delays in State and County payments, while operating and capital expenditures are ongoing. At mid-year, most revenues are tracking in line with budgeted expectations, with
two notable exceptions. Due to the continued slide in interest rates, the City is likely to receive approximately $30,000 less than the $90,000 budgeted for the year. On the positive
side, the Sheriff’s Office was able to keep the City’s share of operating costs down significantly last year, and as a result was able to reimburse the City $48,000 more than expected
of the prior year’s fees. The Sheriff’s reimbursement was anticipated to be about $125,000, whereas the actual reimbursement was $173,000. The net of these two revenue budget adjustments
is a revenue increase of $18,000, as is shown on the following page. On the expenditure side, most General Fund costs are tracking in line with the budget. A mid-year adjustment is requested
however, for several unplanned claims, legal, and organizational expenses which total $140,000. Again on the positive side, these additional expenses will be offset in part by a budget
expenditure reduction. The current year’s budget for Council Member and Measure Q election expenses was adopted at $100,000; however election costs totaled $27,000 less than expected.
The net of these budget adjustments will result in expenditure appropriations increasing by $113,000, as shown below: Revenues Increase in Sheriff’s Office reimbursement revenue $ 48,000
Decrease in Interest Income revenue (30,000) Net Revenue Increase $ 18,000 Expenditures Increase in claims, legal, and organizational expenditures $140,000 Decrease in election expenditures
(27,000) Net Expenditure Increase $113,000 Net Budget Impact $ 95,000 As the unplanned expenditures are more than can be offset by budget savings without service reductions, staff requests
the Council approve a budget adjustment resolution to revise the current year budget to reflect the above increases and decreases to revenues and expenditures. In summary, the proposed
revenue adjustments will increase the General Fund’s adjusted revenue and expenditure budgets by $113,000, with a net funding adjustment of $95,000 from undesignated funds. The General
Fund’s Undesignated Fund Balance will therefore decrease from $1,284,366 to $1,189,366. These changes are summarized in the following schedule: Current Revised AdjustedProposed AdjustedBudgetAdjustme
ntsBudgetRevenues 15,317,004 18,000 15,335,004 Fund Balance Uses1,105,583 95,000 1,200,583 Total Sources 16,422,587 113,000 16,535,587 Less Expenditures 16,397,612 113,000 16,510,612
Total Uses 16,397,612 113,000 16,510,612 Net Operating Budget24,975 24,975 FISCAL IMPACTS: Upon Council approval, revenue and expenditure operating budget appropriations will be amended.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Revenue and expenditure budget appropriations will not be amended as recommended ALTERNATIVE ACTION: Council could provide alternative
direction FOLLOW UP ACTION: Staff will post budget adjustment to financial records ATTACHMENTS: Attachment A – Resolution
Attachment A RESOLUTION NO. 2011-___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE ANNUAL BUDGET FOR FISCAL YEAR 2010/11 TO ADJUST REVENUE, EXPENDITURE, AND TRANSFER
APPROPRIATIONS TO REVISED LEVELS WHEREAS, the City’s FY 2010/11 General Fund revenues and expenditures were reviewed at mid-year and projected through year-end to determine estimated
activity for the fiscal year, and; WHEREAS, it was determined that estimated revenues were in alignment with budgeted appropriations, however expenditures would exceed authorized expenditure
budget appropriations due to several unplanned expenditures, and; WHEREAS, it was determined that this would result in an unbalanced budget, and; WHEREAS, the City Council desires to
adopt revenue, expenditure, transfers, and/or use of fund balance appropriations at the revised projection levels, and; WHEREAS, it is necessary to amend the City of Saratoga’s FY 2010/11
budget to adjust revenue and expenditure appropriations and to increase use of undesignated fund balance to be in alignment with the revised projections; NOW THEREFORE, BE IT RESOLVED,
that the City Council of the City of Saratoga hereby amends the Fiscal Year 2010/11 Operating Budget as described in the Council’s Mid Year Budget Status Report; AND BE IT FURTHER RESOLVED,
that the Finance and Administrative Services Director is directed to record these changes into the City’s accounting records in accordance with appropriate accounting practices. The
above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2nd day of February, 2011 by the following vote: AYES: NOES: ABSENT:
ABSTAIN: ______________________________ Howard A. Miller, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk