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HomeMy WebLinkAbout08-06-2008 Supplemental Council Agendaa ttlia d- 6, Zack- A,b)te ci6/;7-1" 1 7 s e/te c5;tleye., 7,7//)7 /e. A mss, Li% 6 „0.4., 1:36 PIW, HAKONE FOUNDATION 08/06/CP1 h t 1 Profit Loss July 2007 through June 2008 Ordinary Income /Expense Income 3700 CLASSES 3800 DONATIONS 3900 ENTRANCE FEES 3905 CUL. EVENTSIMISC. PROG. 4000 FUNDRAISING EVENTS 4100 GIFT SHOP 4200 IN -KIND CONTRIBUTIONS 4300 INTEREST INCOME 4400 CONTRIBUTIONS (MEMBERS) 4500 MISCELLANEOUS 4600 RENTALS Total Income Net Income Gross Profit Expense 4800 ADMINISTRATION 4900 CLASS 5000 CONTINGENCY 5200 CREDIT CARD FEES 5300 CULTURAL PROGRAMS 5400 E.D.- RETAINER 5500 FUNDRAISERS 5600 GARDEN AREA 5700 GENERAL 5800 GIFT SHOPPE 5900 HAKONE COTTAGE 6000 HOSPITALITY 6100 LABOR PAYROLL 6500 MAINTENANCE /REPAIR 6600 CONTRIBUTIONS (MEMBERS) 6700 MISC 6800 NEWSLETTER 6900 OFFICE 7000 Payroll Expenses 7300 PUBLICITY 7400 RENT 7500 RENTAL COSTS 7600 UTILITIES Total Expense Net Ordinary Income 8000 DEPRECIATION Total Other Expense Net Other Income Jul '07 Jun 08 Jul '06 Jun 07 5,865.20 5,914.50 37,214.65 149,281.10 154,873.19 148,223.02 15,918.48 13,770.90 27,420.75 38,826.08 99,283.98 103,808.61 227,120.00 200,000.00 4,558.73 5,401.24 57,140.00 67,077.55 577.77 887.38 358,909.30 233,299.25 988,882.05 966,489.63 988,882.05 966,489.63 9,692.95 11,461.22 2,649.19 3,281.18 1,091.01 3,308.30 1,469.54 139.66 5,349.90 5,289.86 95,468.76 94,154.00 22,834.89 23,337.55 13,199.13 11,792.43 1,486.37 2,668.09 47,462.99 55,928.48 1,708.12 2,548.97 0.00 2,015.60 389,149.84 360,491.85 17,815.12 10,893.48 1,330.05 752.00 6,005.50 2,254.28 1,674.75 1,736.24 25,349.77 22,955.47 390.90 292.90 3,198.58 2,429.69 200,000.00 200,000.00 21,660.32 15,733.20 23,931.88 20,662.35 892,919.56 854,130.76 95,962.49 112,358.87 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 83,962.49 100,358.87 Page 1 of 1 1:36 PM 08/06/08 i Gross Profit Net Ordinary Income 8000 DEPRECIATION Total Other Expense Net Other Income Net Income HAKONE FOUNDATION Profit Loss July 2007 through June 2008 Ordinary Income /Expense Income 3700 CLASSES 3800 DONATIONS 3900 ENTRANCE FEES 3905 CUL. EVENTS /MISC. PROG. 4000 FUNDRAISING EVENTS 4100 GIFT SHOP 4200 IN -KIND CONTRIBUTIONS 4300 INTEREST INCOME 4400 CONTRIBUTIONS (MEMBERS) 4500 MISCELLANEOUS 4600 RENTALS Total Income Expense 4800 ADMINISTRATION 4900 CLASS 5000 CONTINGENCY 5200 CREDIT CARD FEES 5300 CULTURAL PROGRAMS 5400 E.D.- RETAINER 5500 FUNDRAISERS 5600 GARDEN AREA 5700 GENERAL 5800 GIFT SHOPPE 5900 HAKONE COTTAGE 6000 HOSPITALITY 6100 LABOR PAYROLL 6500 MAINTENANCE /REPAIR 6600 CONTRIBUTIONS (MEMBERS) 6700 MISC 6800 NEWSLETTER 6900 OFFICE 7000 Payroll Expenses 7300 PUBLICITY 7400 RENT 7500 RENTAL COSTS 7600 UTILITIES Total Expense Jul '07 Jun 08 Jul '06 Jun 07 5,865.20 5,914.50 37,214.65 149,281.10 154, 873.19 148, 223.02 15,918.48 13,770.90 27,420.75 38,826.08 99,283.98 103,808.61 227,120.00 200,000.00 4,558.73 5,401.24 57,140.00 67,077.55 577.77 887.38 358,909.30 233,299.25 988,882.05 966,489.63 988,882.05 966,489.63 9,692.95 11,461.22 2,649.19 3,281.18 1,091.01 3,308.30 1,469.54 139.66 5,349.90 5,289.86 95,468.76 94,154.00 22,834.89 23,337.55 13,199.13 11,792.43 1,486.37 2,668.09 47,462.99 55,928.48 1,708.12 2,548.97 0.00 2,015.60 389,149.84 360,491.85 17,815.12 10,893.48 1,330.05 752.00 6,005.50 2,254.28 1,674.75 1,736.24 25,349.77 22,955.47 390.90 292.90 3,198.58 2,429.69 200,000.00 200,000.00 21,660.32 15,733.20 23,931.88 20,662.35 892,919.56 854,130.76 95,962.49 112,358.87 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 83,962.49 100,358.87 Page 1 of 1 August 6, 2008 Hakone/ City Council Meeting Hakone events: 1. Sept. 5 Madame Butterfly Opera -85 Anniversary of West Coast premier held at Hakone. -fund raiser 2. October 8, 2008 Fiesta Italian event featuring Sicilian Cuisine 3. May 17, 2009 Hakone's 10 Annual Matsuri (Japan Festival) Hakone activities: 1. Well -water System repair present meeting with Water Well Company on Friday 2. Upper House Foundation repair: Goal: November and December 4. Visitor Center design process 5. Lower House Foundation restoration and bring kitchen renovation up to county code (Historic Heritage Commission grant for $125,000) November December 6. Japanese Gardener Specialist search 7. Refocus on the garden's renovation to standard Japanese design and look- Cost of Hakone Gardens Landscape experts who are now helping out at Hakone as the Garden is brought up to standards -Pro bono support donated to Hakone. Formation of Garden Advisory Committee. 8. Roofs repairs completed in 2006 2007 9. Upper House floor replaced with 28 tatami mats 2007 10. Gates -lifted and steps added in 2006 2007 11. Bridge- repair- December, 2006 and Janauary, 2007 12. Cf5C- Land slide repaired 13. Wisteria Arbor- recently repaired 2007 14. Mon flattened last year 15. Road repairs -on going 16. Bought used truck from City. 17. Negotiating with Saratoga Sister City for more volunteer time and housing for the volunteer pruners from Japan in October. 18. Increase in participation in Village activities Discussion: Budget is in the black Ask City to advertise the upcoming events NAME RESPONSIBILITY PHONE ADDRESS Spouse Term Ends Term Barry, Jude Government Relations, H: 408 269 -5850 1692 Willow Creek Drive, San Jose, CA Jeannett 06/09 2 Nominating Committee 0: 408 993 -0684 95124 judeAcatapult.com e P: 408 -741 -4994 Borchert, Joerg Marketing 0: 408 -501 -6308 VPlnfineonCorp1730 N.lst St, San Jose, Alyxia 08/08 2 Bookkeeper@Hakone.com H: 408 358 -7207 CA 95112Joerg.Borchert@lnfineon.com Administrative Assistant Ainin Edman Tanya Candia Chair Marketing 0: 408 741 -5828 21901 Mount Eden Road, Saratoga, CA Xavier 06/09 1 Communic. Committee C: 650 -619 -2874 95070 tcandia @candia.conun.com Nobuko Saito Japan Development 0: 650- 949 -2075 26410 Silent Hills Lane Gary 09/08 1 Cleary Committee Chair F: 650 -948 -8771 Los Altos Hills, CA 94022 Harada, Beverly One year Sabbatical C: 408 314 -2864 13136 Regan Lane, Saratoga, CA 95070 David H: 408-867-1972 bharada@fastmail.fm Kline, Norm Chair: Visitor Center 0: 408 993 -2140 Allison 03/09 1 Task Force C: 408 -464 -4720 Kline@Caspr.com Koepernik, Facilities Liaison 0: 408 971 -9636 PO Box 2308, Saratoga, CA 95070 06/08 3 Norman Nominating Comm. F: 408 297 -8270 Page, Chuck Vice Mayor of Saratoga C: 408 257 -9334 13777 Fruitvale Ave., Saratoga CA Mary 12/08 1 1-1: 408-839-9555 95070 CPage Saratoga.ca.us Lopes, Steve Treasurer, Finance 0: 408 351 -2314 1790 South 10 Street, San Jose, CA Alice 06/08 2 Committee H: 408-354-7826 95112 SLopesna,lubeoil.com Matsuo, Masato Board Chair Japan 0: 408 379 -6164 288 Casitas Bulivar, Los Gatos, CA Tazu 05/10 2 (Marty), Dr. Supporting Committee F: 408 904 -5135 95032 matsuo@mymatsuo.com Metcalf, Helen Chair of Cultural H: 408 867 -9349 14150 Douglas Lane, Saratoga, CA Ralph 10/08 2 Committee F: 408 -872 -0508 95070 Salter, Elaine Chair of Gift Shop H: 408 867 -6322 13630 Beaumont Ave. Saratoga, CA Robert 09/10 1 Committee C: 408-691-0499 95070 3SaltersAcomcast.net Connie Young Board Vice Chair: H: 650- 941 -6255 12981 La Barranca Road, Los Altos John 03/09 1 Yu Cultural History C: 415- 260 -2494 Hills, CA 94022 kopiyu@msn.com Ann Mayor of Saratoga H: 408 867 -9723 13777 Fruitvale Avenue, Saratoga, CA Rick 12/08 1 Waltonsmith C: 408 621 -0555 95070 waltonsmith@comcast.net TITLE NAME PHONE/FAX EMAIL Executive Director CEO Lon Saavedra VM: 408 741 -4954, F: 408 741 -4993 0: 650- 965 -1106 lon@hakone.com Event Manager Kyongmi Ader P: 408 741 -4994 ext #103 events @hakone.com F: 408 741 -4993 Assistant Gardener Raul Chiprez P: 408 -741 -4994 F: 408 741 -4993 Bookkeeper Linda Maupin P: 408 -741 4994 ext #102 Bookkeeper@Hakone.com F: 408 -741 -4993 Administrative Assistant Ainin Edman P: 408- 741 -4994 ext. #104 Projects @Hakone.com F: 408 -741 -4993 Hakone Foundation Board of Trustees August 2008 T: 408-741-4994 F: 408 -741 -4993 P.O. Box 2324, 21000 Big Basin Way, Saratoga, CA 95070 www.hakone.us