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Home My WebLink About01-21-2009 Supplemental Council AgendaMemo To: Mayor and City Councilmembers From: Ann Sullivan, City Clerk Date: January 21, 2009 Re: Agenda Item #5— Review of Accounts Payable Registers City of Saratoga City Clerk's Office Attached is an amended copy of Item #5 on this evening's agenda. The following are Accounts Payable checks that were voided or manually issued: AP Date Check No. Issued to Description Amount 12/19/2008 111188 Electrical Distributors Voided Reissued (542.40) 12/19/2008 111193 Gachina Landscape Voided Reissued (10,208.00) 12/19/2008 111207 Knutson, Diana Voided Reissued (1,546.60) 12/25/2008 NONE (None) 01/01/2009 12/18/09 (None) Accounts Payable 01/08/09 01/08/2009 111322 (None) 149,135.98 01/08/09 Attached are the Check Registers for: Type of Checks Date Starting Check No. Ending Check No. Total Checks Amount Checks Released Prior Check Register Ending Check No. Date Accounts Payable 12/25/08 NONE 12/18/09 111264 Accounts Payable 01/01/09 NONE 12/18/09 111264 Accounts Payable 01/08/09 111265 111322 58 149,135.98 01/08/09 12/18/09 111264 The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the AP Date Check No. Issued to Fund Dept. Purpose Amount 01/08/09 111267 ABAG Plan Corp General Non- Departmental Workers Comp Deposit 01 /01- 03/31/09 and Legal Fees 43,564.47 01/08/09 111285 Gachina Various Public Works Landscape Maintenance 21,456.00 01/08/09 111294 League of CA Cities General City Council Member Dues 2009 11,736.00 01/08/09 111312 SASCC General Community Grants Quarter 3 09 City Support,CDBG Support, Operational and Supplemental Support 18,250.00 1 SARATOGA CITY COUNCIL LiFORA MEETING DATE: January 21, 2009 AGENDA ITEM: DEPARTMENT: Finance Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Melanie Whittaker DEPT. DIRECTOR: Mary Furey SUBJECT: Review of Accounts Payable Check Registers. RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: December 25, 2008 January 01, 2009 January 08, 2009 REPORT SUMMARY: The following is a list of cash reduction by fund: Fund Fund Description AP 12/25 AP 01 /01 AP 01/08 Total 111 General 75,078.93 75,078.93 211 CDBG Administration 212 Saratoga Housing Rehab. Pgm. 231 Village Lighting 232 Azule Lighting 233 Sarahills Lighting 241 Arroyo de Saratoga Landscape 85.00 85.00 242 Bonnet Way Landscape 127.00 127.00 243 Carnelian Glen 244 Cunningham/Glasgow Landscape 145.00 145.00 245 Fredericksburg Landscape 132.00 132.00 246 Greenbriar Landscape 220.00 220.00 247 Kerwin Ranch Landscape 340.00 340.00 248 Leutar Court Landscape 85.00 85.00 249 Manor Drive Landscape 160.00 160.00 251 McCartysville Landscape 215.00 215.00 252 Prides Crossing Landscape 450.00 450.00 253 Saratoga Legends Landscape 3,354.37 3,354.37 254 Sunland Park Landscape 340.00 340.00 255 Tricia Woods Landscape 37.00 37.00 271 Beauchamps Landscape 85.00 85.00 272 Bellgrove Landscape 1,985.00 1,985.00 273 Gateway Landscape 290.98 290.98 274 Horseshoe Landscape /Lighting 275 Quito Lighting 276 Tollgate LLD 90.00 90.00 277 Village Commercial Landscape 311 Library Bond Debt Service 411 CIP Street Projects 3,587.20 3,587.20 412 CIP Parks Projects 6,610.00 6,610.00 413 CIP Facility Projects 414 CIP Admin Projects 421 Tree Fine Fund 1,880.00 1,880.00 431 Grant Fund CIP Streets 481 Gas Tax Fund 611 Liability/Risk Mgt 5,735.33 5,735.33 612 Workers' Comp 42,445.02 42,445.02 621 Office Stores Fund 87.67 87.67 622 Information Technology 648.85 648.85 623 Vehicle Equimpent Maint 1,673.47 1,673.47 624 Building Maintenance 3,248.16 3,248.16 631 Vehicle Equipment Replacement 632 IT Equipment Replacement TOTAL 149,135.98 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the A/P Checks By Period and Year report format