Loading...
HomeMy WebLinkAbout07-15-2009 Supplemental Council AgendaMemo City of Saratoga City Clerk's Office To: Mayor and City Councilmembers From: Ann Sullivan, City Clerk Date: July 15, 2009 Re: AGENDA ITEM #11 Parking Violation Penalty Increase I have attached a copy of a MEMO from John Livingstone that provides clarification of the Parking Violation Penalty staff report provided to Council. Thank you. Memo To: Mayor and City Council Members From: John F. Livingstone, AICP, CDD Date: July 14, 2009 Re: Parking Violation Penalty Increase staff report City of Saratoga Dear Mayor and City Council Members, The staff report for the Parking Violation Penalty Increase recommends increasing the parking violation fee by $10.00, whereas the report explains the County is increasing their fees from $5.00 to $9.50 which is a $4.50 increase. To clarify the difference in County vs. City increases: In 1998, the County initiated a _$5 surcharge fee on parking violations. In 2004, Council approved a $5 fee increase to cover new equipment costs, but did not increase the fee to cover the County surcharge. To recover the full surcharge amount, staff is recommending Council adopt a $10 surcharge fee. An additional .50 cents was included to the County's $9.50 surcharge to make it an even number. 1 Memo City of Saratoga City Clerk's Office To: Mayor and City Councilmembers From: Ann Sullivan, City Clerk Date: July 15, 2009 Re: AGENDA ITEM #14 Saratoga Emergency Operations Plan (EOP) Attached is a corrected copy of Appendix F reflecting correct address information for all noted shelters. In addition, I've attached a corrected copy of Appendix M reflecting hazardous materials locations in Saratoga. Thank you. Facility Address City Zip Code POC Phone Campbell Middle School 295 Cherry Lane Campbell 95008 Zimmer, Susan 408 364 -4222 Westmont High School 4805 Westmont Avenue Campbell 95008 Espinoza, Louis 408 626 -3406 Cupertino High School 10100 Finch Avenue Cupertino 95014 Perry, Leonard 408 366 -7300 De Anza College 21250 Stevens Creek Boulevard Cupertino 95014 Schulze, John 408 864 -5678 Homestead High School 21370 Homestead Road Cupertino 95014 Dunn, Carl 408 -522 -2500 Hyde Middle School 19325 Bollinger Avenue Cupertino 95014 Parker, Stephen 408 252 -6290 Kennedy Middle School 821 Bubb Road Cupertino 95014 Shurr, Sonia 408 253 -1525 Monte Vista High School 21840 McClellan Road Cupertino 95014 Amoral, Manual 408 366 -7600 Quinlan Community Center 10185 N. Stelling Road Cupertino 95014 Walters, Tom 408- 777 -3120 Calvary Baptist Church 16330 Los Gatos Boulevard Los Gatos 95032 Turner, Matt 408 356 -5126 Lakeside Elementary School 19621 Black Road Los Gatos 95033 Chrisman, Bob 408 354 -2372 The Church of Jesus Christ of Latter -Day Saints 15955 Rose Ave Los Gatos 95030 Loma Prieta Community Center 23800 Summit Road Los Gatos 95033 Castaniada, Henry 408- 353 -9999 Loma Prieta School 23800 Summit Road Los Gatos 95033 Castaniada, Henry 408 353 -1123 Los Gatos High School 20 High School Court Los Gatos 95030 Guerra, John 408 354 -2730 R.J. Fisher Middle School 19195 Fisher Avenue Los Gatos 95032 Olds, Ken 408 335 -2385 Rolling Hills Middle School 1585 More Avenue Los Gatos 95032 Gibbs, Kathleen 408 364 -4235 Prospect High School 18900 Prospect Avenue Saratoga 95070 Matthews, Rita 408 626 -3408 Redwood Middle School 13925 Fruitvale Avenue Saratoga 95070 Green, Kelly 408- 867 -3042 Saratoga Community Center 19655 Allendale Avenue Saratoga 95070 Cauthorn, Claudia 408 868 -1249 Saratoga High School 20300 Herriman Avenue Saratoga 95070 Anderson, Jeff 408 867 -3411 Southwest YMCA 13500 Quito Road Saratoga 95070 408 370 -1877 West Valley College 14000 Fruitvale Avenue Saratoga 95070 Hartley, Phil 408 867 -2200 Appendix F American Red Cross Shelters Campbell, Cupertino, Los Gatos, Saratoga Area Business Name Address Facility Type /Hazard Contact Name Phone Priya Gas 12015. Propane, Diesel, Naphthalene Trushar 510-795 Saratoga Patel 7275 Sunnyvale Road San Jose Water 21200 Sodium Hydroxide, assorted Randy 408-354 Congress Springs Congress chemicals Houston 8167 Intake Saratoga Springs Microfiltration Plant Road San Jose Water 14990 Sodium Hydroxide, sodium Curt Rayer 408-279 Vickery Vickery hypochlorite 7812 Saratoga Municipal 19700 Fuel, fertilizer, paints, solvents Rick 408-868 Corporation Yard Allendale Torres 1244 Saratoga Retirement 14500 Miscellaneous cleaning Scott 408-741 Community Fruitvale chemicals, fuel Richardson 7123 Avenue West Valley College 14000 Diesel, gasoline, cleansers, Kim 408 -741- Fruitvale Avenue biological chemical laboratories, fertilizers, paints, glazes, thinners Aufhauser 2403 APPENDIX M SARATOGA CRITICAL HAZ MAT LOCATIONS Memo Thank you. City of Saratoga City Clerk's Office To: Mayor and City Councilmembers From: Ann Sullivan, City Clerk Date: July 15, 2009 Re: AGENDA ITEM #7 Adoption of Zoning Ordinance Amendment to Create an Expedited Administrative CUP I have attached a copy of the Ordinance pertaining to this item. It was not included in staff's report to Council. The Proposed Amendments to ordinance and applicable procedures was included in your staff report. An Ordinance amending Article 15 -55 of the Saratoga Municipal Code related to regulations affecting Conditional Use Permits and making conforming amendments to Article 15 -06 of the Saratoga Municipal Code Findings 1. The City of Saratoga wishes to expedite the process for consideration of certain applications for conditional use permits in the City of Saratoga while maintaining the standards for determining the circumstances and conditions pursuant to which such permits may be issued. 2. The Planning Commission of the City of Saratoga considered proposed amendments to the City Code and following a duly noticed public hearing on May 27, 2009 recommended adoption of this ordinance. 3. The City Council of the City of Saratoga held a duly noticed public hearing on July 1, 2009 and after considering all testimony and written materials provided in connection with that hearing introduced and adopted this ordinance. Therefore, the City Council hereby ordains as follows: Section 1. Adoption. Articles 15 -55 and 15 -06 of the Saratoga City Code are hereby amended as set forth in Attachment 1. Text to be added is indicated in underlined font (i.e. underlined) and text to be deleted is indicated in strikeout font (i.e. strikeout). Text in standard font remains unchanged. Sections within an Article that are not included in Attachment 1 are unchanged from the existing Code. Section 2. Severance Clause. ORDINANCE The City Council declares that each section, sub section, paragraph, sub paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub section, paragraph, sub paragraph, sentence, clause and phrase of this ordinance. If any section, sub section, paragraph, sub paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act. The ordinance is Categorically Exempt from the Environmental Quality Act (CEQA) pursuant to Section 15061(3) because it is covered by the general rule that CEQA applies 1 only to projects which have the potential for causing a significant effect on the environment. Here because the amendments are procedural only and do not change the standards applicable to issuance of use permits it can be seen with certainty that there is no possibility the procedural amendments may have a significant effect on the environment and therefore the activity is not subject to CEQA. Section 4. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing ordinance was introduced and first reading waived at the regular meeting of the City Council of the City of Saratoga held on the 1st day of July, 2009, and was adopted by the following vote following a second reading on July 15 2009: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: Chuck Page, MAYOR OF THE CITY OF SARATOGA SARATOGA APPROVED AS TO FORM: Richard Taylor, CITY ATTORNEY 2 Ann Sullivan, CLERK OF THE CITY OF PROPOSED AMENDMENTS TO CITY OF SARATOGA CONDITIONAL USE PERMIT ORDINANCE AND APPLICABLE PROCEDURES Zoning Ordinance Update ZOA 09 -0003 15 -55.20 No right to permit. Text to be added is indicated in bold double underlined italic font (e.g., bold double- underlined italic) and text to be deleted is indicated in strikeout font (e.g., ctrikcout). Text in standard font remains unchanged. ARTICLE 15 -55: CONDITIONAL USE PERMITS 15 -55.10 Purposes of Article. In ordcr to give The purpose of this Article is to provide that the district use regulations of this Chapter have the flexibility necessary to achieve the objectives of the Zoning Ordinance this Chapter. Therefore, conditional uses are permitted subject to the granting of a conditional use permit. Because of their unusual characteristics, conditional uses require special consideration so that they may be located properly with respect to the objectives of the Zoning Ordinance and with respect to their effects on surrounding properties. In order to achieve these purposes, the Planning Commission and Director are is empowered to approve (including conditionally approve) or grant and to deny certain applications for conditional use permits in accordance with this Article and to impose reasonable conditions upon the granting of use permits, subject to review by the City Council on appeal. A conditional use permit is not a matter of right, and the Planning Commission may deny a use permit shall be denied or be subject to impose conditions upon the granting thcrcof if /e findings required by Section 15- 55.070 cannot otherwise be made it finds that the proposed conditional use will advcrscly affcct cxisting or anticipatcd uses in the immediate ncighborhood, or will advcrscly affcct surrounding properties or the occupants thcrcof. 15- 55.030 Variation from standards for conditional uses. A conditional use identified by the City Code as a conditional use in a zoning district may be permitted by a conditional use permit to have different site area, density, structure height, distances between structures, site coverage, front, side and rear setback area minimums and off street parking and loading requirements, other than as established listed under the specific regulations for unconditional permitted uses in the zoning district in which it lies. 15- 55.040 Application for use permits; fee. (a) Application for a conditional use permit shall be filed with the Planning Director on such form, as the Director he-shall prescribe. The application shall include the following exhibits: 3 (1) An accurate scale drawing of the site and the surrounding area for a distance of at least five hundred feet from each boundary of the site showing the locations of streets and property lines and the names and last known addresses of the recorded legal owners of all properties shown on the drawing. (2) An accurate scale drawing of the site, showing the contours at intervals of not more than five feet and existing and proposed locations of streets, property lines, uses, structures, driveways, pathways, off street parking and off street loading facilities and landscaped areas. (3) A description of the building or structure to be utilized, including an accurate scale drawing of the floor plan; and including, in the case of an existing structure, a delineation of any necessary alterations or additions required to meet City, County, and State and Federal regulations. (4) A preliminary title report or other evidence showing the applicant to be the owner of the property, or evidence that the applicant is the duly authorized agent of the owner. (b) The application shall be accompanied by the payment of a processing fee or deposit, in such amount as established from time to time by resolution of the City Council together with a deposit toward the cost of noticing the public h aring as determined by the Planning Director. 15- 55.050 Investigation and report The Planning Director Community Development Department shall make an investigation of the application and shall prepare a report thereon, which shall be Commission ci •red in d rm•n'n wheth rsve or de atonal per 15- 55.060 Planning Commissions review and hearing. Except for those uses identified in Section 15- 55.065, tThe Planning Commission shall consider all applications for conditional use permits and shall conduct a public hearing at such time as the Director shall determine on the each application prior to making a decision for use permit. Notice of the public hearing shall be given not less than ten days nor more than thirty days prior to the date of the hearing by mailing, postage prepaid, a notice of the time and place of the hearing to the applicant and to all persons whose names appear on the latest available assessment roll of the County as owning property within five hundred feet of the boundaries of the site to be occupied by the conditional use. Notice of the public hearing shall also be published once in a newspaper having general circulation in the City not less later than ten days prior to the date of the hearing. 15-55,065 Director review and hearing. (a) Unless the application otherwise requires design review or other approval by the Planning Comm'.. 'in the i i i e ma s /er :e c o s e •r i i... i the Director in accordance with this Article: 4 (1) Conditionally permitted uses not exceeding 4,000 square feet in area in any commercial district ("Commercial CUPs") and (2) Installation or replacement of a generator in any A, R-1, HR, R-OS or commercial district pursuant to Section 15-80.030 (k) ("Generator CUPs"). (b) Prior to making a final decision on any conditional use permit application. the Director shall mail to the applicant, all property owners whose names appear on the latest available assessment roll of the County as owning property within five hundred feet of the subject property, and to others as deemed by the Director to be interested or affected a Notice of Intent specifyin,g the proposed decision. All interested or affected parties will have fifteen calendar days from the date of the notice in which to review the application, provide written comments to the Director, and make written request for a public hearing or notice of a hearin,g if one is to be held. The Director shall make a final written decision on the application after the close of the review period or, if a public hearing is requested, after the close of the public hearing. The Director shall mail notice of the decision to the applicant and to any party that has ntade written request for a copy of such notice prior to the close of the public hearing. (c) If a public hearing is requested the Director shall conduct a public hearing or refer the application for a hearing and decision before the Planning Commission at such time as the Director shall determine. The action of the Director to refer a matter to the Planning Commission is not subject to appeal. Notice of the public hearing shall be given not less than ten days nor more than thirty days prior to the date of the hearing by mailing, postage prepaid, a notice of the time and place of the hearing to the applicant and to all persons who have timely requested such notice in writing. Notice of the public hearing shall also be published once not less than ten days prior to the date of the hearing in a newspaper having general circulation in the CiO, 15-55.070 Findings for issuance of use-permit. The Planning Commission or Director may grant a conditional use permit as applied for or in modified form if, on the basis of the application and the evidence submitted, the Commission ff Director, as applicable, makes all of the following findings: (a) That the proposed location of the conditional use is in accord with the objectives of the Zoning Ordinance and the purposes of the district in which the site is located. (b) That the proposed location of the conditional use and the conditions under which it wocild be operated or maintained will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. (c) That the proposed conditional use will comply with each of the applicable provisions of this Chapter. 5 (d) That the proposed conditional use will not adversely affect existing or anticipated uses in the immediate neighborhood, and will not adversely affect surrounding properties or the occupants thereof 15- 55.080 Issuance and Terms of Permit. (a) The Planning Commission or Director, as applicable, may approve either grant or deny the application for use permit. If approved or granted, the conditional use permit may be revocable, may be granted for a limited period of time, and may be granted subject to sum conditions as unposed by the Planning Commission. (b) The conditional use permit shall become effective upon the expiration of fifteen days following the date on which the conditional use permit was approved gr-antedunless an appeal has been duly taken to the City Council 'led 15- 55.090 Expiration of conditional use permit; extensions. (a) A conditional use permit granted pursuant to this Article shall expire thirty -six months from the date on which approval or conditional approval of such use permit became effective, unless prior to such expiration date the use is commenced, a building permit is issued and construction is commenced and prosecuted diligently toward completion on the site or structure constituting the subject of the use permit, or a certificate of occupancy is issued for such site or structure. (b) A conditional use permit may be extended for a period or periods of time not exceeding twelve months, for a total maximum use permit life of forty -eight months. The application for extension shall be filed prior to the expiration date, and shall be accompanied by the payment of a fee or deposit in such amount as established from time to time by resolution of the City Council. A public hearing shall be conducted on the application for extension and notice thereof shall be given in the same manner as prescribed in Section 15- 55.060 or 15- 55.065 of this Article, as applicable. Extension of a conditional use permit is not a matter of right and the approving authority may deny the application or grant the same subject to conditions. 15- 55.100 Continuing jurisdictions of Planning Commission and Director. The Planning Commission and, as to uses identified in Section 15- 55.065, the Director shall, in all cases, retain continuing jurisdiction over each conditional use permit and may at any time, either on its own initiative independently or in response to an application or request to do so, modify or delete any conditions of a conditional use permit or impose any new conditions if the Commission or Director determines that such action is necessary in order to preserve a substantial right of the applicant, or to preserve the public health, safety or welfare, or to prevent the creation or continuance of a public nuisance, or where such action is necessary to preserve or restore any of the findings set forth in Section 15- 55.070 of this Article. The procedure for making a modification or deletion shall be the same as prescribed in Section 15- 55.060 Section 15- 55.065 of this Article, as applicable. 6 15- 55.110 Revocation of conditional use permit. A conditional use permit may be revoked by the Planning Commission upon a determination by thc Planning Commission that the holder of such use the permit has failed to comply with any condition thereof or has violated any applicable provision of this Chapter. The procedure for making a A public h wring on thc revocation shall be conductcd by thc Planning Commission and notice thereof shall be given in the same manner as prescribed in Section 15- 55.060 a Section 15- 55.065 of this Article, as applicable. 15- 55.120 New application following denial or revocation. Following the denial of a conditional use permit application or the revocation of a conditional use permit, no application for a conditional use permit for the same or substantially the same conditional use on the same or substantially the same site shall be filed within one year from the date of denial or revocation of the conditional use permit; provided, however, this Section shall not apply to any denial which is specifically stated to be without prejudice. [No changes to sections 15- 55.130 and .140.] 15- 55.150 Appeals. (a) Any determination or decision by the Director on a Commercial CUP under section 15- 55.065 1 o t Ar 'de ma be 1 s ealed my to the Ci ncil i, cc rda c' with section 2- 05.030 of the City Code. Any determination or decision by the Director on a Generator CUP under section 15- 55.065(2) of this Article may be appealed only to the Plannin; Commission in accordance with the procedures set forth in Article 15 -90 of this Chapter for appeals from administrative decisions and notwithstanding section 15- 90.020, the decision of the Planning Commission on the appeal shall be final and not subject to appeal to the City Council. (b) Any determination or decision by the Planning Commission under this Article may be appealed to the City Council in accordance with the procedures set forth in Article 15 -90 of this Chapter for appeals from decisions of the Planning Commission. Article 15 -06 Definitions 15- 06.208 Director. CONFORMING AMENDMENTS "Director" means the director of the Community Development Department or the Director's designee. The Director is the zoning administrator for the City of Saratoga. \Smw \voll data \SARATOGA\RESOLUTI\CUP Ordinance as Introduced (07- 01- 09).doc 7 PART ONE. INFORMATION SASCC REPORT TO CITY OF SARATOGA EXHIBIT "E" July, 2009 for FY 2008 -2009 1. Membership Information a. The resident breakdown of current July SASCC membership is as follows: Saratoga 395 66% San Jose 73 12% Los Gatos 60 10% Cupertino 14 3% Campbell 13 2% Misc. 42 7% Total 597 Our efforts are ongoing in the development of new programs and recruitment plans in order to grow our membership base. This year our members received 5 renewal reminders by mail in addition to reminders at every gathering possible. Our database is accurate from corrections that we implemented last year and changes are reflected weekly. Renewals were disappointing but new memberships continue to come in. We continue to request email addresses in order to communicate reminders, but have not had significant success in obtaining more than a handful. b. The ethnic distribution of current SASCC membership remains seriously underdeveloped due to lack of data volunteered from new and renewed members. There is little history from members who have been carried through the years, so we have pulled from what we have: Caucasian: 385 Asian: 44 Hispanic and African American: 6 2. Reports a. Programs offered and attendance for 2008 -9 all four quarter reports are attached. b. We have offered 22 new programs, each on a trial basis. Some were very successful and some were cancelled due to lack of interest or inablility to break even with low attendance. We compare offerings with other centers, and we have surveyed members and encourage feedback. The highest attendance is Fitness and Fun in the Saunders Room, and the numbers have remained somewhat consistent throughout all quarters without changes up or down. Wednesday lunch has grown by over 500 from last year. This program is vital for the social aspect of our local seniors. Overall attendance has actually decreased by 9 but this number is due primarily to West Valley canceling two art classes. This action created a decrease in overall attendance by approximately 600. However, by contract we are not allowed to charge fees for West Valley classes are nor are we allowed to require membership. We have replaced the art instructor who retired and are offering classes now through SASCC. We are collecting fees plus requesting a membership or charging more per class if they truly will not join. We have filled the space of the second art class with line dancing, which once again requires a fee. We are not currently utilizing other facilities for our programs, but frequently work with the Recreation department when we require more space or require a room allowing for higher capacity for a specific event. We hope to utilize North Campus when it comes on line. c. Outreach: We are planning our Senior Health Day in November and we offer monthly hearing and blood pressure checks. At least once per month we have a health related presentation for the Wednesday lunch. d. Adult Care Utilization FY 2008 -9, the Adult Care has served 49 unduplicated participants. City of residence representation is as follows: Saratoga 22 San Jose 12 Campbell 3 Cupertino 1 Sunnyvale 4 Santa Clara 2 Los Gatos 3 Mountain View 0 Tracy 1 Los Angeles 1 Of those participants, ethnic representation is as follows: Asian 2 African American 2 White 45 `1 Income data for those participants is as follows: Scholarship 2 A 14 B 1 C 8 D 9 E 15 Total number of Low /Mod Income 27 Total number of Low Income 23 Total number of Extremely Low Inc 17 e. Monthly Financial Reports Summaries pending close of audit and final figures from SVCF PART TWO. MEASURABLE OBJECTIVES 1. Membership Information a. The number of paid individual memberships for SASCC as of June was 597 b. The ACC is currently maintaining a level of 104 participant -days weekly. The average over the fiscal year has been 102.5 with just two very low months in November and December. c. There are no vacancies, and the current wait list is at 3 participants who have gone out for surgery or other interruptions. 2. Programs and Services a. In FY o8 -09 we have had over 1 dozen break even or fund- raising events. b. We will be having a Health Fair and Flu Shot event in November. c. We offer hearing, blood pressure, Managing Life Changes and podiatry. Our podiatrist left to work strictly out of her home in January and we have been unable to find a good replacement. New this year, we have offered a wonderful variety of health related workshops including but not limited to vision, stress, arthritis, and memory. d. We have offered more than 62 classes and or ongoing member activities this year with consistent /ongoing offerings running at approximately 35. e. Within all of SASCC's programs we serve over woo unduplicated clients per year f. The Outlook is published 12 times per year and is sent to each member household, plus a comp /resource list of 100. FUND DEVELOPMENT 1. Draft Calendar of Events 2. BRTF 3. BAP 4. Grants a. San Jose CDBG b. Grants and budget reflection 5. Bingo BUDGET DISCUSSION 1. Draft: we have not had our first board meeting nor established Fund Development or Finance Committees. 2. Fund raising goals are not yet completely in the budget ATTACHMENTS Proposed budget Proposed budget without city or allocation support Calendar of events Variance Report 2008 -9 Senior Center attendance and utilization BRTF introduction BAP introduction OMG dd¢ 1 ES FY 08e9 P ff; AARP Driver Safety Room Saunders Q1 0 Q 0_ Q3 23 Q4 30 Year Total 53 Acrylic Painting Saunders 75 229 68 '196 568 Advisory Meeting Fireside 16 13 17 11 57 Art History Saunders 124 20. 0 0 144 Arthritis Class Off Prem 0 0 0 24 24 Ballroom Dancing Saunders 36 16 69 60 181 Beading Class Magnolia 0 8 7 24 39 Beginning Bridge Saunders 33 68 0 0 101 Blood Pressure Health 7 2 2 1 12 Blue Ribbon Mtg: BRTF Magnolia 0 0 24 26 50 Bone Screening Workshop Oak 0 0 0 23 23 Book Review Magnolia 0 0 0 0 0 Bridge Lessons saunders 55 0 0 0 55 Bridge, Cards, Games Mon Thurs Saunders 272 294 279 276 1121 Caregivers Support Group ACC 4 0 0 9 13 Chronic Disease Workshop Magnolia 0 0 0 19 19 Combo Exercise Saunders 240 224 265 274 1003 Committee Meetings Magnolia 43 31 53 34 161 Computer Club Oak 14 11 23 12 60 Computer In House /Lab. Oak 88 101 129 5 323 Conversational Spanish Fireside 3 23 25 25 76 Cooper Garrod Trip Off Prem 8 0 0 0 8 Counseling Session Saunders 5 4 1 12 22 Drumming, Tai Chi, Yoga Saunders 0 0 0 0 0 Elder Ed: SALA Workshop Saunders 0 7 0 0 7 Fifty Five Driving Oak 44 0 46 42 132 Finance Comm. Fireside 0 0 6 0 6 Fitness N Fun Saunders 1029 1028 1091 1177 4325 Golf Off Prem 180 165 180 195 720 Gourmet Explorers Off Prem 0 0 0 0 0 Great Decisions Magnolia 0 0 122 80 202 Halloween Party Health 0 0 0 0 0 Healthy Eating Workshop Saunders 0 0 2 2 4 Hearing Screening Saunders 8 3 11 6 28 HiCap Health 4 5 4 1 14 High Tea Saunders 57 0 0 0 57 How to Draw Saunders 0 0 0 79 79 Ice Cream Social Saunders 20 0 0 0 20 Line Dancing Beginning Saunders 107 122 77 13 319 Line Dancing- Intermediate Saunders 167 166 338 361 1032 Line Dancing social Saunders 27 81 54 53 215 Lip Reading Oak 15 82 71 43 211 Mah -Jongg Saunders 141 90 120 86 437 McFarlane, Olga Party Fireside 0 0 30 0 30 Memoir Writing Magnolia 45 46 59 54 204 Mental Fitness Saunders 62 8 8 5 83 Money Matters Magnolia 0 0 0 0 0 Movies Fireside 29 17 50 33 129 New Member Orientation Fireside 6 11 17 3 37 Orthopedic -Cheryl Health 4 7 0 0 11 Quilting Magnolia 67 78 60 74 279 Saratoga Traders Magnolia 38 41 28 29 136 SASCC Board Magnolia 34 23 40 23 120 Senses to Memory Workshop saunders 0 0 0 0 0 Social Group Fireside 140 123 140 125 528 St. Patrick's Dinner Saunders 0 0 25 0 25 Stepping Strong Off Prem 5 0 0 0 5 Stress Less Workshop Fireside 0 0 0 13 13 Tai Chi /Qigong Saunders 73 5 13 16 107 Tap Dancing Off Prem 5 6 16 18 45 Tax Assistance Oak 0 0 94 28 122 Telephone Access Saunders 0 30 0 0 30 Trip: Gilroy Garens Off Prem 0 0 0 12 12 Vision Screening Health 0 0 23 3 26 Volunteer Reception Saunders 0 0 0 100 100 Wednesday Lunch Saunders 573 456 615 625 2269 Wellness Day Saunders 0 0 0 28 28 Westhope Church Line Dancing Saunders 0 0 0 0 0 Yoga Saunders 0 0 37 11 48 IZumba Gold Saunders 0 17 0 0 17 ,5903 6614362 4399 6325 16325 Acct Account Title 02-03 03 -04 04 05 05 06 06 -07 07 08 08 -09 Actual 21,000.00 18,000.00 1,480.00 1,423.00 6,800.00 6,959.34 20,101.00 1,450.00 13,285.00 90,498.34 720.00 2,312.00 1,125.00 754.00 968.13 711.25 6,590.38 FY 09/10 PROPOSED 21,000.00 18,000.00 3,500.00 15,000.00 18,000.00 75,500.00 1,200.00 850.00 1,000.00 2,000.00 1,000.00 1,000.00 7,050.00 FY 09/10 w/o FUNDING 6,000.00 3,500.00 20,000.00 18,000.00 47,500.00 1,200.00 850.00 1,000.00 2,000.00 1,000.00 1,000.00 1,000.00 2,000.00 10,050.00 Actual Actual Actual Actual Actual Actual REVENUE 4151 In -Kind Donation Individual 5,320.00 4150 Donated use of facilities 4012 Saratoga Grant 14,970.00 15,000.00 15,000.00 17,250.00 17,625.00 21,000.00 4012B Saratoga One Time Only Funds 18,000.00 4012D Saratoga Grant Computers 5,400.00 4020 CDBG Grant, Capital 182.52 4032 Saratoga Monte Sereno CF 1,662.50 4034 SVCF Grants 5,000.00 4036 Rotary Grant 7,605.00 4037 Social Work Grant 1,000.00 4038 Lions 671.12 2,488.00 4051 Donations Restricted 219.00 (53.00) 700.00 1,469.08 200.00 4051A Ann and Rick Waltonsmith 4051C Art Project 4051B City Rec Guide 4051 A3 TBD 4052 Donations Unrestricted 9,425.00 890.00 794.00 1,872.50 2,622.50 6,988.00 4053 North Campus Restricted 25.00 4055 Annual Appeal 8,850.00 15,598.00 16,712.00 16,560.55 10,245.00 6,833.00 4060 Angel Events 8,680.00 17,307.00 60.00 4061 Pledges 9,135.00 5,345.00 3,780.00 4062 One Time Contribution 350.00 4,075.00 4065 Misc. Income 1,235.00 301.00 680.00 157.72 20.46 10.20 4080 Membership 10,366.00 16,380.00 16,484.00 15,686.50 14,985.00 13,177.50 GRANTS, DONATIONS, FEES 45,065.00 56,796.00 81,282.00 70,342.49 63,065.96 69,788.70 4101 Bingo 4121 Chinese Lunch 1,966.00 628.00 1,095.00 1,293.00 664.00 848.00 4124 Health Fair 2,583.00 1,630.00 1,345.00 4125 Flu Shots Health Fair 4,176.00 4,030.00 1,615.00 3,442.00 2,490.00 1,855.00 4129 High Tea 1,449.00 1,723.00 1,590.00 1,906.00 2,010.00 4130A Pancake Breakfast/Mustard Fair 4137 Italian Dinner /Speghetti 4141 St. Patrick's Dinner/Lunch 2,240.00 2,358.00 2,964.00 1,532.00 1,659.00 2,341.00 4191 Books Sales Adventure 4,938.00 2,316.00 1,248.00 1,147.00 990.00 954.00 FUND RAISING REVENUES 14,769.00 11,055.00 11,095.00 10,950.00 7,813.00 7,343.00 Senior Center Fiscal 2008 -09 Budget 00- 025PROPOSED July 26, 2008 SASCC 1 of 6 7/15/2009 Senior Center Fiscal 2008-09 Budget Wednesday Lunch -SC Wednesday Lunch -ACC Art Class/Draw Bridge Lessons Beading Computer Classes ESL Class Computer Purchase Computer Intro Computer Maintenance Exercise Classes Exercise Combo PROGRAMS CLASSES Holiday Party Luau Ice Cream/Dessert Social Picnic Acct Account Title 4274 4275 4278 4282 4283 4290 4314 4298 4302 4306 4317 4318 4322 4329 4339 4342 4334 4421 4423 4424 4428 4429 Halloween Party 4432 4430 4511 4515 4516 Trips Misc. Special Events VIP 4523 4801 Maintenance Replacement 9900 Miscellaneous Income 9903 Interest 9950 Allocation from Investment Fund 9960 CFSV Grant Carryover OTHER INCOME 02 -03 Actual 5,187.00 1,545.00 1,167.00 529.00 20,202.00 569.00 03 -04 Actual 9,873.00 1,125.00 2,530.00 12,438.00 2,749.00 285.00 29,000.00 776.00 00- 025PROPOSED July 26, 2008 SASCC 04 -05 Actual 5,915.00 3,760.00 1,205.00 1,459.00 960.00 2,355.00 2,985.00 1,046.00 90.00 60.00 340.00 13,424.00 8,565.00 8,730.00 8,841.00 905.00 235.00 10,471.00 11,063.00 14,606.00 5,228.40 233.00 37,513.00 1,003.00 12.00 323.00 228.00 3,237.00 4,031.00 1,957.00 2,341.00 40,000.00 45,000.00 43,314.00 2,500.00 46,537.00 55,462.00 51,797.00 05 -06 06-07 07 -08 Actual Actual Actual 3,718.05 4,921.00 5,575.25 2,942.00 3,608.00 3,232.00 430.00 6.55 261.00 35.00 213.50 234.00 29,790.55 847.00 16.00 509.00 154.50 1,526.50 126.17 26.00 2,702.00 55,000.00 57,854.17 377.50 34,604.05 33.00 196.00 229.00 Website Maintenance Hospitality-Coffee Sales Sunshine Outlook Advertising (BAP) 25.08 4,207.65 122.50 68,949.43 73,304.66 551.00 26,673.65 1,422.00 300.00 1,792.00 70.00 28.00 2,775.00 73,803.00 0 Actual 8,226.00 4,246.00 1,057.00 404.00 641.50 2,393.00 t 8,822.00 11,872.00 251.00 37,912.50 366.00 644.00 175.00 700.00 1,885.00 $300.00 833.00 71,000.00 75,000.00 6,133.00 FY 09/10 PROPOSED 9,500.00 5,720.00 400.00 600.00 3,000.00 9,000.00 12,000.00 500.00 40,720.00 1,000.00 1,000.00 4,000.00 6,000.00 1,000.00 1,000.00 FY 09/10 w/o FUNDING 9,500.00 5,720.00 1,000.00 400.00 600.00 3,000.00 9,000.00 12,000.00 500.00 41,720.00 1,000.00 1,000.00 4,000.00 6,000.00 3, 000.00 3,000.00 2 of 6 7/15/2009 Acct Account Title 02-03 03-04 04 -05 05 -06 06-07 07 -08 IMF FY 09/10 PROPOSED 130,270.00 125,771.00 11,504.00 5,400.00 200.00 5,600.00 142,875.00 1,500.00 500.00 3,300.00 550.00 3,500.00 9,350.00 1,500.00 FY 09/10 w/o FUNDING 108,270.00 97,277.00 10,000.00 5,400.00 200.00 5,600.00 112,877.00 1,500.00 500.00 3,300.00 550.00 3,500.00 9,350.00 8 1,500.00 Actual Actual Actual Actual Actual 179,016.67 Actual Actual $179,400.35 213,019.22 TOTAL REVENUES PAYROLL EXPENSES WAGES SALARIES 125,307.00 84,736.00 103,805.00 98,667.21 97,229.74 97,533.45 123,849.69 PAYROLL TAXES 11,382.00 11,414.00 7,941.08 13,024.14 8,655.48 9,014.05 11,069.86 5739 Company Health Insurance 1,909.00 2,671.00 6,453.88 3,761.47 4,621.99 5,400.00 6560 Payroll Expenses 112.87 142.02 BENEFITS 4,734.86 5,542.02 11,282.36 140,461.57 OPERATING EXPENSES 5891 Directors Officers 1,475.00 1,401.00 380.00 1,387.00 1,378.50 1,199.00 5892A Liability Umbrella 664.62 5892 Liability 1,441.00 2,984.00 3,794.00 1,145.25 2,831.25 3,272.62 1,749.88 5893 NAE Property 224.00 452.00 576.75 144.00 535.50 532.50 309.43 5894 Worker's Comp 4,583.00 6,884.00 4,480.00 3,324.76 2,359.50 1,847.47 1,295.89 INSURANCE 6,248.00 11,795.00 10,251.75 4,994.01 4,994.01 7,031.09 5,218.82 5012D Saratoga Grant Computer Exp 5,740.17 5021 CDBG Grant Capital Expense 2,000.00 5034 SVCF Training 2,500.00 1,662.50 5036 Rotary Grant Expense 7,615.00 5051 Restricted Expense 2,157.01 5051A3 Dorothy Entertainment 1,592.50 5051A4 Dorothy Education 272.50 5051C Art Project 1,423.00 5051B Saratoga Rec Guide 4,590.00 Misc Fund Raisers (3) 5055 Annual Appeal 1,089.00 1,859.00 2,385.00 1,541.67 1,094.09 649.21 3,393.89 5060 Angel Events 192.00 100.55 74.92 5062 Pledge supplies 16.23 5090 Restricted Donations 50.00 Senior Center Fiscal 2008 -09 Budget 00- 025PROPOSED July 26, 2008 SASCC 3 of 6 7/15/2009 Acct Account Title 02 -03 03 -04 04 -05 05 -06 06 -07 07 -08 Actual`; FY 09/10 FY 09/10 w/o PROPOSED FUNDING 1,500.00 1,500.00 200.00 200.00 600.00 600.00 200.00 200.00 200.00 200.00 400.00 400.00 350.00 350.00 1,950.00 1,950.00 1,200.00 8,800.00 10,000.00 550.00 480.00 350.00 350.00 300.00 300.00 200.00 5,000.00 5,000.00 5,850.00 6,680.00 500.00 500.00 Actual Actual Actual Actual Actual Actual GRANT, DONATION, FEE EXI 1,089.00 2,101.00 12,000.00 6,315.46 8,571.68 649.21 7 8 11,271.89 y 10.45 138.79 423.45 320.83 255.25 444.00 1,592.77 5101 Bingo 5121 Chinese Luncheon 142.00 60.00 42.00 710.00 935.77 638.23 5124 Health Fair 250.00 1,331.71 104.99. 5125 Flu Shots 396.00 616.00 75.00 334.00 452.25 161.10 5129 High Tea 300.00 221.00 150.00 113.00 216.88 5030A Pancake Breakfast 5135 Casino Night expense 4,331.00 5137 Italian Dinner /Spaghetti 5141 St. Patrick's Dinner/Lunch 501.00 257.00 250.00 58.00 1,462.00 1,134.29 5145 See's Candy cost 3,113.00 523.00 5190 Adventure Books 1,211.00 680.00 1,092.00 605.00 702.00 475.00 FUNDRAISING EVENTS EXPEN: 9,994.00 2,357.00 1,859.00 3,151.71 3,768.90 2,513.61 5209 ACC Programs 2,645.00 116.50 10,043.70 10,160.20 560.29 480.00 927.05 805.00 6,050.50 8,822.84 5230 Food ACC snacks, juice 301.00 325.00 5275 Wed Lunch Chef Entertainment 346.00 5276 Wednesday Lunch Supplies 5,786.00 7,058.00 5,915.00 4,948.97 7,543.62 7,736.11 FOOD EXPENSES 5,786.00 7,058.00 5,915.00 7,894.97 7,543.62 8,407.11 5283 Bridge 1,341.00 974.00 1,260.00 499.50 103.50 5278 Art Class 5285 Beading 5293 Computer Classes Expense 911.00 364.00 300.00 128.94 508.38 5314 ESL Expense 1,040.00 5290 Computer Classes Expense -Other 78.55 259.82 5317 Fitness, Personnel Service 2,621.00 4,455.00 5,215.00 1,912.50 1,200.00 1,191.85 5324 Fitness, Supplies 697.00 260.74 450.29 5329 Dance Class Social 1,269.00 10,303.02 2,531.00 5332 Line Dance Beginning 2 792.00 5336 Line Dance, Intermed to 2,857.14 4,974.00 5338 Square Dance 242.00 2,352.00 PROGRAMS CLASSES EXPEL\ 4,873.00 7,062.00 13,754.00 10,998.23 12,565.19 3,982.67 5411 Misc. Social Expenses (147.00) 108.00 100.00 116.00 581.79 282.74 98.69 5421 Holiday Party (147.00) 1,246.00 2,520.00 1,390.00 1,424.47 5423A Luau Expense 5424 Ice Cream Social 82.00 111.23 115.85 Senior Center Fiscal 2008 Budget 00 025PROPOSED July 26, 2008 SASCC 4of6 7/15/2009 Acct Account Title 02 -03 03 -04 04 -05 05 -06 06-07 07-08 Fir 081MPIFIr Actual 89.08 46.81 815.74 1,914.85 FY 09/10 PROPOSED 1,000.00 500.00 2,000.00 800.00 1,000.00 350.00 3,900.00 6,050.00 1,000.00 300.00 100.00 400.00 200.00 2,000.00 2,700.00 1,800.00 8,500.00 750.00 200.00 5,000.00 500.00 600.00 300.00 1,800.00 900.00 300.00 FY 09/10 w/o FUNDING 1,000.00 500.00 2,000.00 800.00 1,000.00 350.00 2,150.00 100.00 300.00 100.00 100.00 200.00 2,000.00 2,500.00 1,800.00 7,100.00 750.00 200.00 3,000.00 500.00 600.00 300.00 1,800.00 900.00 300.00 Actual Actual Actual Actual Actual Actual 5428 Picnic 228.00 532.00 5430 Misc Special Events TBD 5431 Halloween Party Expenses 76.00 130.00 89.88 5432 Trips SPECIAL EVENTS EXPENSES (294.00) 1,354.00 3,006.00 2,279.23 205.73 246.79 1,671.26 5306 Computer Maintenance 1,000.00 4,026.38 1,063.73 259.84 3,478.00 0 4,801.57 5801 Maintenance, Repl, Insurance Ex 2,145.00 7,851.00 1,000.00 2,335.04 4,894.32 920.96 5821 Building Maintenance 36,845.62 364.62 5830 Equip Maint Replacement 392.89 161.83 188.89 5862 Maintenance Set Up (Gordon) 1,175.00 MAINTENANCE REPAIRS 2,145.00 7,851.00 1,000.00 40,573.55 5,056.15 6,675.85 100.00 210.00 47.55 198.06 5509 Marketing 351.00 200.00 50.00 363.73 2,550.00 5510 Website Maintenance 5515 Hospitality 502.00 501.00 300.00 224.59 65.26 115.00 5516 Sunshine 30.89 7.73 5518 Appreciation American Century 352.72 175.00 182.10 1,274.60 4,326.85 1,650.00 8,164.16 5517 Movie 90.09 5522 Newsletter Postage 3,788.00 5,819.00 2,582.00 1,382.49 1,440.28 1,964.04 5523 Newsletter Printing Paper 2,689.75 5524 Newsletter Editing 1,090.00 1,425.00 MARKETING ADVERTISING 4,290.00 6,671.00 3,082.00 1,687.97 2,967.00 9,186.60 5550 Volunteer Program (the party) 2,154.00 1,987.00 1,250.00 1,124.00 1,607.00 1,108.35 1,226.84 150.00 2,922.50 594.32 993.75 719.67 3,742.45 725.04 5080 Membership Dues 240.00 295.00 265.00 375.00 385.00 150.00 5603 Audit 4,780.00 3,470.00 3,000.00 2,500.00 5,023.38 3,897.50 5610 Bank Fees CC 686.00 631.00 565.00 665.95 808.54 493.65 5630 Consultants/Admin. Exp. 132.00 296.00 1,104.00 187.50 125.00 5640 Employee Search Hiring Expense 294.00 592.43 605.00 5647 Misc. Expenses 6,890.00 291.00 14.00 269.63 237.96 320.00 5650 Office Expenses/Supplies 1,844.00 3,573.00 2,800.00 3,038.30 3,498.50 2,696.82 5660 Printing 17.73 330.35 5670 Postage Stamps 74.00 584.00 800.00 886.32 590.42 659.08 5673 Subscriptions (cable access, etc.) 5677 Training 451.00 784.00 598.00 337.62 513.50 445.38 5680 Travel 75.00 31.24 5681 Admin. Temp 4,853.25 8510 Rent, Parking other occupancy 62,488.00 14.76 Senior Center Fiscal 2008 -09 Budget 00- 025PROPOSED July 26, 2008 SASCC 5 of 6 7/15/2009 Senior Center Fiscal 2008-09 Budget 00 025PROPOSED July 26, 2008 SASCC Acct Account Title 8220 Utilities 8450 Depreciation Amortization ADMINISTRATION TAL INCOME TOTAL EXPENSES NET 02-03 Actual 17,251.00 OPERATING EXPENSE 50,384.00 127,142.00 1";089.00 183,253.00 Pr70,463.71 179,016.67 $179, 35 213,019.22 188 071,00 154,604.00 (60,929.00) 03 04 Actual 12,205.00 10,396.00 85,178.05 55,960.00 (1,515.00) 04 -05 Actual 58,378.' 158,176.21 411= 49,595.78 55,615.15 $173.009.83 53 167,212.90 $166,768.55 203,483.24 10,243.17 05-06 Actual 10,868.00 2,345.00 (104,300.82) 06 07 Actual 13,618.32 11,803.77 07-08 lir 08 -09 Actual Actual 15,368.79 11,074.57 12,631.80 9,535.98 FY 09/10 PROPOSED 10,350.00 47,450.00 130,270.00 194,293.82 (64,023.82) FY 09/10 w/o FUNDING 8,350.00 40,980.00 108,270.00 147,828.00 (39,558.00) 6 of 6 7/15/2009 Acct Account Title 02 -03 03 -04 04 -05 05 -06 06 -07 07 -08 M 08 -09 170,200.00 34,000.00 4,000.00 3,700.00 850.00 lit_ 2,015.00 1,930.00 1,500.00 218,195.00 FY 9 -10 PROPOSED 180,000.00 36,203.00 4,000.00 4,200.00 1,000.00 1,000.00 2,000.00 228,403.00 1,000.00 FY 9 -10 w/o FUNDING 180,000.00 36,203.00 4,000.00 4,200.00 1,000.00 1,000.00 4,000.00 230,403.00 1,000.00 Actual Actual Actual Actual Actual Actual REVENUES 4090 Fees I 115,447.00 141,273.00 143,271.00 154,243.00 147,891.12 141,959.40 4012 Saratoga Grant 1 750.00 375.00 4012A Saratoga Grant Operating 12,500.00 4012B Saratoga Grant Furniture 26,900.00 4012C Saratoga Grant Closet Constr 3,800.00 4016 CDBG Grant, Saratoga 26,875.00 44,314.00 36,288.00 36,681.00 27,500.00 37,500.00 4018 Campbell Grant 3,000.00 4,000.00 5,000.00 4,000.00 4,000.00 4,000.00 4020 CDBG Grant Capital (464.00) 4034 SVCF Grants 4035 St. Andrews 1,350.00 1,800.00 1,800.00 1,800.00 4,200.00 4051 Donations Restr (payroll or exp) I 500.00 4,250.00 4,665.00 8,850.00 1,200.00 6,670.00 4051A Dorothy MF 4051A1 Dorothy MF F ees 4051A2 Dorothy MF Transportation 4051A3 Dorothy MF Entertainment 4051A4 Dorothy MF Education 4052 Donations Unrestricted 3,140.00 1,405.00 999.00 3,650.00 13,145.00 10,755.00 4055 Annual Appeal 1,293.00 507.45 500.00 1,500.00 4061 Pledge Events/Other 3,653.00 1,000.00 4065 Lunch Income 1,713.00 899.00 4066 Misc. Income 1,114.00 GRANTS, DONATIONS, FEE 150,312.00 197,042.00 197,619.00 211,394.45 240,510.12 206,584.40 4133 Hoe Down/Sock Hop 3,263.00 3,402.00 4,945.00 4,761.85 3,021.00 976.00 4137 Lasagna Dinner 2,074.00 2,615.00 2,438.00 2,664.00 2,369.00 4139 Mix Fund Raisietevenues TBD 4,094.00 100.00 2,000.00 4,000.00 FUND RAISING REVENUES 7,357.00 5,576.00 7,560.00 7,199.85 5,685.00 2,369.00 976.00 3,000.00 5,000.00 9950 Allocation from Invest Fund S 6,000.00 2,000.00 20,000.00 9010 Rotary 1,753.00 1,753.00 American Century 6,015.00 4960 SVCF Grant Carryover 4901 City Maintenance/Repair 236.00 4903 Interest 254.00 2.00 4900 STARTING CASH BALANCE 07/ 1,498.00 5709 ACC Admin Support 19,230.00 16,317.00 16,212.00 OTHER INCOME 254.00 25,232.00 18,051.00 16,212.00 2,000.00 26,015.00 1,753.00 1,753.00 MI TOTAL REVENUES 157,923.00 227,850.00 223,230.00 234,806.30 246,195.12 210,953.40 245,186.00 233,156.00 237,156.00 Adult Care Center Fiscal 2009 -10 Budget DRAFT 09 -10 version 1 1 of 4 7/15/2009 Adult Care Center Fiscal 2009 -10 Budget DRAFT 09 -10 version 1 ACC Acct Account Title PAYROLL EXPENSES WAGES SALARIES 121,959.00 133,187.00 153,315.26 5739 5740 5760 BENEFITS 5891 5892A 5892 5893 5021 5034 5051 5051A 5051A1 5060 5133 PAYROLL TAXES Company Health Insurance Bonus Payroll Exp Direct Deposits Directors Officers Liability Umbrella Liability NAE Property CDBG Grant, Capital SVCF Funded Training Individual Restricted Expense Dorothy MF Dorothy MF Fees 5051A2 Dorothy MF Transportation 5051A4 Dorothy MF Education 5051A3 Dorothy MF Entertainment 5051B Saratoga Recreation guide 5055 Annual Appeal Total Hoe Down OPERATING EXPENSES 5894 Worker's Comp INSURANCE 5012B Saratoga Grant Furn Expense 5012C Saratoga Grant Closet Constr Rotary Pledge Events GRANT, DONATION, FEE E? 02-03 Actual 91,576.00 6,925.00 3,566.00 3,566.00 03 -04 Actual 9,020.00 1,866.00 1,866.00 2,564.00 3,597.69 4,163.02 3,691.25 8,501.00 132,845.00 145,797.00 167,663.84 177,878.15 184,782.92 1,475.00 995.00 150.00 5,653.00 6,581.00 8,273.00 1,695.00 04 -05 Actual 10,046.00 2,564.00 1,401.00 1,251.00 192.00 9,425.00 6,630.67 2,500.00 390.00 1,733.78 150.00 200.00 165.00 1,695.00 540.00 324.00 355.00 988.00 05 -06 Actual 10,750.89 3,446.69 151.00 380.00 381.75 48.00 5,820.92 4,433.78 1,344.00 06-07 Actual 159,701.86 14,013.27 3,668.02 495.00 1,387.00 943.75 178.50 4,770.77 7,280.02 27,057.11 1,098.84 28,320.95 672.00 14,779.96 16,910.88 3,600.00 5,845.00 91.25 140.91 5,985.91 215,237.64 3,237.00 444.55 1,674.18 It 1,280.25 510.00 332.07 765.00 2,069.27 8,450.30 FY 9 -10 PROPOSED 1,378.50 1,199.00 1,400.00 1,400.00 664.62 1,000.00 1,000.00 1,396.25 1,749.88 950.00 950.00 177.50 309.43 200.00 200.00 3,589.60 3,225.59 5,000.00 5,000.00 6,541.85 7,148.52 8,550.00 8,550.00 198,248.00 16,721.00 5,400.00 100.00 5,500.00 220,469.00 s 1,737.20 539.32 1,000.00 1,000.00 3,196.00 3,196.00 1,500.00 1,753.00 7,449.00 FY 9 -10 w/o FUNDING 175,281.00 15,049.00 5,400.00 100.00 5,500.00 195,830.00 1,500.00 1,753.00 7,449.00 2 of 7/15/2009 Acct Account Title 02 -03 03-04 04 -05 05 -06 06-07 07-08 i 08 -09 gr 240.32 240.32 75.00 481.44 FY 9 -10 PROPOSED 500.00 300.00 800.00 750.00 100.00 750.00 200.00 1,800.00 13,000.00 5,720.00 2,000.00 100.00 900.00 21,720.00 500.00 500.00 200.00 1,200.00 800.00 100.00 300.00 500.00 400.00 500.00 2,600.00 750.00 300.00 200.00 5,000.00 50.00 600.00 150.00 FY 9 -10 w/o FUNDING 1,000.00 300.00 1,300.00 750.00 100.00 750.00 200.00 1,800.00 13,000.00 5,720.00 2,000.00 100.00 900.00 21,720.00 500.00 500.00 200.00 1,200.00 300.00 100.00 300.00 500.00 400.00 500.00 2,100.00 750.00 300.00 200.00 3,000.00 50.00 600.00 150.00 Actual Actual Actual Actual Actual Actual 5135 Misc Fund Raising Exp TBD Italian Dinner 1,890.00 5138 229.00 205.00 473.00 415.00 451.85 FUNDRAISING EVENT EXPEN 2,214.00 584.00 1,193.00 1,817.00 1,087.00 451.85 5211 Exercise Programs 2,100.00 1,525.00 1,014.00 550.00 475.00 200.00 5212 Special Events Personnel 681.00 922.00 5.00 50.00 99.98 5213 Program Supplies 1,271.00 686.00 859.00 327.71 958.00 788.03 5214 Hygiene Supplies 4,052.00 8.09 52.00 93.95 243.43 799.87 1 2,900.55 62.50 4,330.00 2,668.28 84.86 1,143.80 21,189.99 40.59 633.41 55.44 140.00 PROGRAM EXPENSES 8,104.00 3,133.00 1,878.00 885.80 1,535.00 1,181.96 5231 Food, Lunches, Other Days 14,520.00 16,347.00 11,772.00 13,116.15 11,252.39 11,677.93 5275A 5232 5233 Wed. Entertainment Food, Lunches, Wednesday Food, Snacks, Juice 1,816.00 1,290.00 3,795.00 1,618.00 2,880.00 2,008.33 3,608.00 2,237.00 3,476.43 1,548.09 5234 Food, Special Events 356.00 570.00 600.00 79.32 13.06 154.15 5235 Supplies Paper Products 981.38 FOOD EXPENSES 16,692.00 18,207.00 17,785.00 18,083.80 17,110.45 17,837.98 5306 Computer Maintenance 2,156.65 5801 Maintenance Replacement 572.20 1,412.00 667.84 5821 Building Maintenance 807.00 1,140.00 2,111.00 879.12 5830 Equipment Maintenance Repair 243.42 188.90 5801A Closet Construction, Add Costs 869.44 100.00 210.00 1,929.93 6.54 145.22 111.19 2,502.88 MAINTENANCE REPAIRS 807.00 1,140.00 2,111.00 1,694.74 1,412.00 3,013.39 5509 Marketing Other 235.00 294.00 1,453.86 5511 Marketing- Advertisements 143.00 5510 Website Maintenance 5518 Appreciation American Century 994.80 5515 Hospitality 5522 Outlook Newsletter Postage 698.00 852.00 100.00 360.31 149.71 5523 Outlook Newsletter Printing 37.00 496.77 235.00 MARKETING ADVERT 735.00 852.00 100.00 1,092.08 821.71 2,448.66 5557 Volunteer Personnel Services 266.00 945.00 544.00 639.00 904.65 801.74 5673 Subscriptions 420.00 591.00 45.00 470.00 371.00 180.00 269.00 196.44 2,912.50 (5.00) 206.25 5080 Membership Dues 115.00 (10.00) 70.00 271.44 376.00 229.12 5603 Audit 3,500.00 2,500.00 4,717.50 3,887.50 5610 Bank Fees 121.00 222.00 67.00 159.15 134.00 30.39 5630 Consultants 150.00 187.50 125.00 5640 Employee Search Hiring Exp 339.00 119.00 243.00 699.05 802.00 859.00 Adult Care Center Fiscal 2009-10 Budget DRAFT 09 -10 version 1 ACC 3 of 4 7/15/2009 Adult Care Center Fiscal 2009 -10 Budget DRAFT 09 10 version 1 ACC' Acct 5642 5647 5650 5655 5670 5677 5680 55680 Account Title Licenses Misc Expenses Office Expenses Supplies Paper Products Stationery Postage Stamps Training Travel Admin Temp ADMINISTRATION 'bPERAT1NG EXPENSES Budget Notes 09 -10 NET 02 -03 Actual 100.00 427.00 749.00 318.00 2,855.00 24,449.00 03 -04 Actual 215.00 510.00 986.00 530.00 295.00 704.00 4,162.00 56,959.00 Above does not reflect grants TBD or fund raising events 04 -05 Actual 215.00 7.00 785.00 13.00 333.00 658.00 37,370.00 Fee Revenues anticipates near maximum participation at normal fees 05 -06 Actual 125.00 161.86 1,126.71 321.27 259.00 7,031.00 6,824.98 110104,973.00 38,046.00 X0,063.00 1 41,462.85 25,679.61 06-07 07 -08 08 -09 FY 9 -10 Actual PROPOSED 125.00 125.00 125.00 402.11 100.00 150.00 717.15 918.62 1,050.00 256.19 222.29 350.00 808.12 625.65 800.00 204.00 9,044.00 8,728.23 6,372.49 9,525.00 Actual 125.00 142.50 1,127.00 294.00 295.00 21.00 66,613.19 47,573.81 53,644.00 TOTAL REVENUES 157,923.00 227,850.00 223,230.00 234,806.30 246,195.12 210,953.40 245,186.00 233,156.00 T( L EXPENSES x'•33,474.00 170,891.00 185,860.00 209,126.69 ligilia89.28 $47,056.11 262,811.45 274,113.00 1,705.84 (16,102.71) (17,625.45) (40,957.00) FY 9-10 w/o FUNDING 125.00 150.00 1,050.00 350.00 800.00 7,525.00 51,644.00 237,156.00 247,474.00 (10,318.00) 4of4 7/15/2009 2 3 4 5 6 7 Blue Ribbon Task Force for SASCC Sustainability Goals, Objectives, Introduction, Survey Task Force Goals Develop and implement long and short-term fund- raising activities that will sustain the growing operations of the Saratoga Senior Center and Adult Care Center Review programs, activities and events that will attract and retain a broader population of Saratoga Seniors Help develop the long and short-term strategic plan of SASCC in conjunction with the Board of Directors Work with local businesses, non profits, foundations, high net worth individuals to further the objectives of SASCC Task Force Objectives The creation and implementation of a model for long term fiscal sustainability for SASCC The creation of a vision for SASCC (programs, services, etc.) that will allow it to better serve the needs and diversity of the Saratoga community The Saratoga Senior Center and Adult Care Center, join the schools, the new library, the downtown area, etc. as points of pride of Saratoga residents and the "go to" place for area seniors SASCC becomes part of a coalition of Saratoga area non profits that work together to better Saratoga and the surrounding area Qualities of an Ideal Task Force Member Saratoga area residents who have shown a desire to build a better community through their successful involvement in other area and regional non profits (PTSA, SEF, SMB, Rotary Club, AYSO, etc.) Individuals who are creative, visionary, well grounded and have a sense of humor Individuals who want to make sure that the Saratoga Senior Center and Adult Care Center thrive so that the essential services that they provide will be available for our generation and generations to come Individuals who will enjoy working with a cohesive, talented team of proven, "go to" people, to; Develop and implement creative fundraising activities that will sustain SASCC for the long term Help "morph" the Senior Center and Adult Care Center into facilities that better mirror the needs and wants of the Saratoga community Current Task Force Members Rick Bonnetti Alain Pinel Realtors, Certified Senior Real Estate Specialist (55+ age customers), Heritage Preservation Commission, Chamber of Commerce Mark Chapman State Farm Insurance, AYSO Regional Coach (18 years), SEF, Sports Boosters Paul Conrado Conrado Home Builders, Rotary Club, Heritage Preservation Commission, Chairman, Saratoga 50th Anniversary Pragati Grover SUSD School Board member, Library Commissioner, AYSO, Board of Indian Business and Professional Women Bev Harada- Sereno Real Estate, Co-President, Saratoga Music Boosters, Hakone Foundation, Co-President, Chi -Am Circle Club Susan Huff Executive Director, SASCC Aileen Kao Former Saratoga Mayor, City Council Current Task Force Members Mark Linsky National Board AYSO, Junior Achievement, SEF, SHS Sports Boosters Chuck Page Current Saratoga Mayor, Saratoga City Council Cindy Ruby SUSD School Board member, Former Junior League President, FIRST 5 Commission Michael Stephens CLU, CFP, Stephens Financial Planning, Former President, Bay Area Financial Planning Organization Cathie Thermond President, Saratoga High School Foundation, SUSD Board Member, TheatreWorks Board Ann Waltonsmith Former Saratoga Mayor, Saratoga City Council Steve Wong SEF Board Member, SMB Board Member, AYSO Verna Wong SEF Board Member, SMB Board Member, PTSA Board Member, SHS Sports Boosters Patti Workman President PTSA, SMB Chair, PTSA, School Technology Consultant Results of three BRTF meetings so far.... Trying to determine what SASCC is and what SASCC should be in the future Survey to be distributed to the Rotary Club, Women's Clubs, Chinese Clubs, etc. to see what types of activities/programs, etc. may attract Saratoga Area Seniors to SASCC Using the Survey results and the experiences of other Senior Centers in and out of the area, draft a vision for SASCC Using the vision statement, create a fund- raising programthat will attract business sponsors, large net worth donors, and, a broader community sponsorship Create a liason group with other non profits in the area (like Saratoga Serves) that will mutually benefit all groups. 1 8 9 10 12 13 Comparing SASCC to Avenidas and Senior Center Inc Unlike many other Senior Centers, none of these organizations are subsidized in full by their communities Avenidas is located in Palo Alto, which is somewhat similar in demographics and diversity to Saratoga Senior Center Inc. has focused on attracting younger boomers with a vast number of lifelong learning programs We looked at sources of revenue, the programs that they offer and asked them questions about their programs Finally, Palo Alto conducted a Survey in 2006 to try to gauge the impact of Boomers on the community. We summarize some of their results Sources of Revenue SASCC /Avenidas /SCInc Comparison of Services SASCC /Avenidas /SCInc SCInc Response to SASCC Questions How do you attract the Boomers? It is everything from the facility (contemporary colors and furniture and fixtures) to programs (e.g. mind/body, outdoor programs like hiking, civic engagement, lots of lifelong learning, adventure travel, to marketing (showing vital seniors and atypical programs in ads) to a mindset of staff and volunteers. What was the original "draw" for seniors to attend your center? Programs and friendship. Folks either join to engage with a specific program (e.g. Second Wind Band, hiking, current affairs discussion, art) or they join broadly because they want to make social connections SCInc Response to SASCC Questions Do you think that Boomers self identify as Seniors? No. They don't identify with any term. "Basically, boomers like to have fun....They are looking for the new experience. They want to create their own experiences, because in this "been there, done that" world of today, they are often bored, and searching for novelty "(William Novelli, Exec Director of AARP) What is your current age demographics? 3% under 59 18% over 59 but less than 69 37% over 69 but less than 79 29% over 79 but less than 89 Palo Alto White Paper on Impact of Baby Boom Population on Palo Alto's Social and Community Services (11/2006) Result of survey of 400 Palo Alto Boomers Boomers want to live independently as they age in a "senior friendly" environment Deep desire to be engaged in community and social activities and have a variety of learning opportunities Want to stay involved for either lifestyle or financial reasons, through volunteerism or continued part or full time employment Want to remain physically and mentally active and healthy, well into their elder years 2 14 15 16 17 18 Results from Palo Alto Boomer Community Discussions What services and programs will you need more in the future? Travel services, activities at night for adults /seniors, activities for widows /widowers, creative art classes, book clubs, inter generational interaction, dance groups, poetry nights, art and theatre events Park activities, like; lawn bowling, Tai Chi, senior golf club, sports leagues for seniors Senior designed social services, like; buddy systems for walking, hiking, outreach for shut ins, social services Results from Palo Alto Boomer Community Discussions Continued Education programs, like; reading clubs, technical classes, adult school, continuing studies at local colleges Referral progams for caregivers, technology services, medicare advice, tax preparation, volunteer opportunities Results from Palo Alto Boomer Community Discussions What new services may be required to age well? Transportation safe ride program, bike sharing, volunteer drivers Social activities intergenerational activities, connectivity, social support groups Parks and Rec Programs Younger Senior Centers, Senior camping facilities, Senior Designed Communities Assisted living without walls, more home care and meal delivery services Thank You KEY METRICS 3 Ar Source of Re enue Fy2008 Program Fees Endowment Transfers Community Contributions Government Funding In Kind Services Total Expenses Net Assets at End of Year Avenidas Palo.3Alto: 1,634,651.00 1,021,776.00 26% 597,882.00 b 15% 536,324.00A 13% 203,430.00 5% 3,994,063.00 4,328,626.00 s $27,000,000 (est) 100% 168, 633.00 73,000 00 220.00 80, 500.00 390, 353.00 393 824 $1,000,000 CEO, Avenidas quotes "Our largest focus is individual gifts" "The majority of our donors never come; to the Center" "We do not focus on grants. Very few available for Seniors" 27 Member BoD with a background in fundraising Success of Avenidas directly related to strength of BoD'. Senior Center Inc Charlottesville, Va 75, 293.00 1 8% 14, 230.00 1% 775, 541.00 p 78% 88, 742.00 37, 953.00 I 991, 759.00 100% 856 217.00 1, 843, 690.00 0 /4 9% 4% Director, SCInc. Quotes "We do very little fund raisers" "We focus on developing relationships with individuals, foundations and local businesses, 1 on 1. That is the most effecti,e way to generate funds" "Most funding comes from individual giving, then grants, then program /travel fees, then dues, business giving, etc." Classes Health Screenings Lectures Information and Assistance Handyman Referrals Frail Adult Care Caregiver Services Travel through Park and Rec Classes Lectures Health Screenings S Social Information and Assistance Transportation Handyman Services Volunteer Opportunities Frail Adult Care Caregiver Services Travel Groups Meeting spaces enior Cent arlottesville, �VP Classes and workshops Lifelong learning (Uva) Health and fitness activities Information and assistance Huge numbe diversity of act vibes. Cargiver support groups Health Counseling Insurance Counseling MEMBERSHIP May. 2008 Adjusted to an accurate 558 Jan. 2009 Increase to 75 1 GRANTS FY2oo8 -2009 POTENTIAL STATUS Saratoga CDBG $35,000 pending Campbell CDBG $5,000 pending SVCF Immigrant Immigration $97,000 pending St. Andrews $4,800 partial CA Wellness Fndn TBD TBW Health Trust Health Partnrshp TBD TBW H Trust Event Grant $5,000 TBW Saratoga Rotary $5,000 TBW H Trust Good Samaritan $25,000 TBW Lockheed Martin TBD explore Sobrato TBD explore HNVF (tobacco) TBD explore FUTURE FUND RAISERS Spaghetti Feed /Raffle /Two bands City Wide Garage Sale with Pancake Breakfast Outdoor Movie and BBQ dinner Music Festival /Picnic at North Campus Champagne Breakfast an event TBD SASCC YEARLY EVENTS July 2009 June 2010 Date July August September October November December January February March April May June 2010 High Tea 1 HBO Cioppino Concert Spagetti Feed 3 Holiday Pasta Feed Walkathon Chinese New Year 4 Holiday Rec? Fiesta Day 5 Fiesta Day (WI.) Pledge/ Walkathon 6 Mother's Day 7 Mustard Pair /Pane Brkfst? Father's Day 8 Garage Sale St Patty's Dinner 9 Garage Sale 10 Chinese NY (WL) Volunteer Appreciation 11 Holiday Reception 12 Luau 13 BBQ 14 Ice Cream /Grand parents 15 July 4 events i6 Outdoor Movie 17 St Pat's Dinner Pancake /Mustar d Festival 18 Ice -Cream G- Parents Health Fair 19 HoeDown 20 Concert 21 High Tea 22 Ciopnin0 23 N Health Fair 25 26 Luau (WL) 27 28 29 30 3 Event nets $500.00 -2000 Event nets over $2,000 Break even or less than $500 Underlined indicates raffle 1 1 1 1 1 1 I I SASCC YEARLY EVENTS July 2009 June 2010 1 1 2 3 4 5 6 7 8 9 Saratoga Area Senior Coordinating Council Business Alliance Program What is SASCC? Founded in 1979, SASCC is a 501 (c) (3) private, non -profit corporation organized to serve the needs of Saratoga area senior citizens SASCC sponsors the Saratoga Senior Center and the Saratoga Adult Care Center Unlike other area Senior Centers which are fully funded by the city, most of SASCC's funding comes from memberships, program fees and fundraisers with about 15% coming from foundation and government grants. The City of Saratoga provides the facility and a small amount of funding (as much as the City can afford). Membership is currently at approximately 700 reflecting an increase of approximately 30% year over year Although overhead costs are less than 8% of operating costs, senior program expenses are projected to exceed funding by more than S100K in 2008/2009 forcing the use of rapidly dwindling endowment funds What is the Business Alliance Program? The SASCC Business Alliance Program (BAP) solicits much needed sponsorship from socially responsible, local businesses and, in return, SASCC offers the businesses favorable visibility with SASCC members, friends and influential residents of Saratoga What does SASCC get? Sponsorship from the BAP member in the form of financial support, services, products, etc. SASCC members are introduced to local businesses that are interested in the welfare of aura senior citizens and may offer discounts to SASCC members What does the BAP Member get? (Based on Sponsorship Level) Advertising in the Monthly Outlook Mailer Placement on the BAP Member Wall of Fame Annual BAP luncheon with SASCC members Window decal reflecting BAP sponsorship A tax deduction for a great cause Greater involvement in building the community Why should a potential BAP sponsor be interested in senior citizens from the Saratoga area? There were 8500 Saratoga residents, 55 years and older in the 2000 census. Based on the demographics of the census, there will be close to 14000 residents in this age group by 2010 (baby boomer phenomenon) Statistically, this age group controls the majority of wealth in the country and also makes the majority of discretionary purchases Why should a potential BAP sponsor be interested in senior citizens from the Saratoga area? Median family income in Saratoga was $152K (2006) and the median house /condo value was $1.664M Why should a potential BAP sponsor be interested in sponsoring SASCC? A significant portion of participants in the Saratoga Adult Care Center qualify as low income individuals. A few are on full scholarships. This is a dichotomy that is prevalent in the Bay Area where rapidly rising housing prices make older, fixed income residents, "paper rich and cash poor" BAP sponsors can support senior programs for low income seniors while having their marketing message reach the more affluent, greater Saratoga population Summary The objective of SASCC is to serve and cam for the needs of Saratoga area seniors. The goals include offering programs and services that will keep its members healthy in mind, body and spirit and to continue to build a membership that mirrors the diversity of the community. Through donations of money, services, products, etc., BAP members help to fund the programs and services of SASCC and at the same time, gain access to a growing membership of affluent and educated consumers. BAP Sponsor Levels Thank You! 1 There were 8500 Saratoga residents, 55 years and older in the 2000 census. Based on the demographics of the census, there will be close to 14000 residents in this age group by 2010 (baby boomer phenomenon) Statistically, this age group controls the majority of wealth in the country and also makes the majority of discretionary purchases 14000 12000 10000 8000 6000 4000 2000 0 o Median family income in Saratoga was $152K (2006) and the median house /condo value was $1.664M $1,800 i1,600 1,400 1,200 $1,000 800 6 400 00 $200 $o Income Median ($000) Sponsor, L evel Gold Sponsor Silver Sponsor Bronze Sponsor Annual Offer Donation Discount 1 Level for Members $5K $2.5K $1K optional optional optional half page qtr page card yes yes yes Inclusion in Annual Mailing; yes yes yes 1 Wall of Fame yes yes no W D ecay nnual, eception yes yes yes yes yes no If Business Profile yes no no J SC 1 Actuals Budget Variance ACC 1 Actuals u Budget Variance SC ACC Actuals Budget Variance Acct Account Title 1 thru June Y/E 09 Pos/(Neg) thru June Y/E 09 Pos/(Neg) thru June Y/E 09 Pos/(Neg) 4012 Saratoga Grant 21,000 21,000 21,000 21,000 4012E Saratoga One Time Only_Funds 18,000 18,000 18,000 18,000 4016 CDBG Grant Saratoga 34,000 34,000 34,000 34,000 4018 CDBG Grant Campbell 4,000 4,000 4,000 4,000 4034 CFSV Grant 2,500 2,500 2,500 2,500 5,000 5,000 4035 St Andrews 3,700 3,600 (100) 3,700 3,600 5,000 (100) 3,520 4036 Rotary Grant 1,480 5,000 3,520 1,480 4038 Lions 4051 Restricted Donation- Other 850 (850) 850 6,000 5,150 4051A Meeker-Restricted 2,015 3,000 985 2,015 3,000 985 4051B RestructedSaratoga Rec Guide 6,800 6,800 6,800 6,800 4051C Restricted Saratoga Art Hardw 1,423 1,423 1,423 1,423 4052 Donations Unrestricted 6,959 6,777 (182) 1,930 10,000 8,070 8,889 16,777 7,888 4054 Dorothy Meeker Memorial 4055 Annual Appeal 20,101 12,000 (8,101) 1,500 1,500 21,601 13,500 (8,101) 4060 Angel Events 4061 Pledges 1,450 450 (1,000) 1,450 450 (1,000) 4062 One Time Contribution 1,000 1,000 1,000 1,000 4066 Misc. Income 4066 Membership 13,285 14,000 715 13,285 14,000 715 4090 Fees 170,201 180,000 9,799 170,201 180,000 9,799 GRANTS, DONATIONS, FEI 90,498 88,950 (1,548) 218,196 238,600 20,404 D 308,694 333,550 24,856 4121 Chinese Lunch 850 850 850 850 4124 Health Fair 720 2,000 1,280 720 2,000 1,280 4125 Flu Shots 2,312 2,000 2,000 (312) 875 2,312 1,125 2,000 2,000 (312) 875 4129 High Tea 1,125 4030A Pancake Breakfast 754 500 (254) (968) 976 2,500 4,300 1,524 4,300 754 1,944 500 2,500 4,300 (254) 556 4,300 4137 Italian Dinner 968 4133 Hoe Down/Sock Hop 4141 St. Patrick's Dinner/Lunch 2,500 2,500 2,500 2,500 4190 Books Sales Adventure 711 900 189 711 900 189 FUND RAISING REVENUES 6,590 1 10,750 1 4,160 J 976 f 6,800 1 5,824! 7,566 17,550 9,984 4274 Wednesday Lunch-SC 8,226 8,320 94 8,226 8,320 94 4275 Wednesday Lunch-ACC Art/Draw Class 4,246 1,057 4,600 354 (1,057) 4,246 1,057 404 4,600 208 354 (1,057) (196) 4278 4282 Bridge Lessons 404 208 (196) 4283 Beading 642 14,575 13,128 (642) (1,447) ii 642 14,575 13,128 (642) (1,447) Total 4270 Prog Soc Events 2,293 3'°°0J Fi L, 4290 4302 Computer Classes Computer Intro Computer Maintenance 707 2,293 3,000 707 4306 1 4317 4318 4326 Total 4290 Computer Classes 1 2,393 3,000 707 11 2,393 3,000 607 Exercise Classes 8,822 Exercise Combo Exercise Tai-Chi 9,000 T 17 8 t It 8,822 9,000 178 Acct A SC 1 Actuals Budget Y/E 09 Variancej Pos/(Neg) ACC Actuals Budget Variance SC ACC Account Title Actuals Budget Variance thru June thru June Y/E 09 Pos/(Neg) thru June Y/E 09 Pos/(Neg) Total 4317 Exercise Class 8,822 9,000 178 11 8,822 9,000 178 4329 Dance Classes 11,872 11,000 (872) 11,872 11,000 (872) Total 4329 Dance Classes 11,872 1 11,000 (872)1 11,872 11,000 (872) 4341 Mental Fitness/chronic disease 146 50 (96)1 146 50 (96) 4341A Chronic Disease 60 (60 1 4342 Podiatrist 45 600 555 45 600 555 Total 4340 Health Services 251 650 399 251 650 399 PROGRAMS CLASSES 37,913 36,778 1,135) 1 37,913 36,778 1,135 4421 Holiday Pa 366 1,500 1,134 366 1,500 1,134 4423 Luau 644 644 644 644 4424 Ice Cream Social 50 50 50 50 4428 Picnic 175 500 325 175 500 325 4429 Halloween Party 400 400 400 400 4431 Tri s 700 180 (520) (2,000) 700 180 2,000 (520) 2,000 4430 Crab Feed 2,000 SOCIAL EVENTS REVENUE 1,885 5,274 3,389 1 1,885 5,274 j 3,389 4511 Website Maintenance 300 300 300 300 600 600 4515 Hospitality coffee sales 30 30 30 30 4516 Sunshine 4523 Outlook Advertising 833 5,000 4,167 1 1 833 5,000 4,167 TOTAL SERVICES 1,133 5,330 4,197 300 300 1 1,433 5,630 4,197 1 9900 TOTAL INCOME 138,019 147,082 9,063 219,472 245,700 26,228 1 357,491 398,782 41,291 9953 Allocation from Investment Fun 75,000 76,203 1,203 10,000 24,919 14,919 1 85,000 101,122 16,122 9954 American Centruy (ACC) 16,015 1,000 (15,015) 16,015 1,000 (15,015) Total Allocation 75,000 76,203 1,203 26,015 25,919 (96)1 101,015 102,122 1,107 TOTAL REVENUES 213,019 223,285 10,266 245,487 271,619 26,132 458,506 500,904 42,399 r EXPENSES 5741 Bonus 1,320 1,320 1 1,320 (1,320) WAGES SALARIES 123,850 130,447 6,598 1 192,341 195,145 2,804 1 316,191 325,592 9,402 5732 FICA Company Medicare Company ETT Company 7,986 8,059 i 1,885 73 i 17 i 12,223 2,859 56 1,774 11,882 2,779 2,000 (3411 (80) H 4 A 226 ;i 20,208,1 19,941 (267) (62) 27 547 5733 5737 1,868 t 37 1,180 4,726 4,664 120 3,500 60 1,500 23 320 i 93 2,953 5738 SUICA Company 5739 6560 Payroll Taxes 11,070 11,504 434 16,911 I 16,721 (1901 27,981 I I 28,225 I 244 Total Payroll Plus Taxes 134,920 I 141,951 I 7,032 II 209,252 211,866 2,614 344,171 353,817 9,646 Company Health Insurance Payroll Expenses 5,400 I 47 5,400 200 5,845 5,400 58 141 100 (445) 11,245 (41) 283 10,800 300 (445)i 17 Acct I SC ACC I SC ACC Account Title Actuals Budget Variance Actuals Budget 1 Variance Actuals Budget Variance thru June Y/E 09 Pos/(Neg) thru June Y/E 09 Pos/(Neg) thru June Y/E 09 Pos/(Neg) BENEFITS 5,542 5,600 5811 5,9861 5,500 11,528 1 11,100 (428) I 5891 Directors Officers 1,199 2,199 1,000 1,199 1,090 (109) 2,398 3,289 891 5892 Liability 1,750 2,677 927 1,750 1,575 (175) 3,500 4,251 752 5892A Liability umbrella 665 T 665 665 604 (60) 1,329 619 1,269 591 (60) (28) 5893 NAE Property 309 309 309 281 (28) 5894 Worker's Comp 1,296 3,500 2,204 3,226 5,000 1,774 4,521 8,500 3,979 INSURANCE 5,219 9,350 4,131 1 7,149 8,550 1,401 12,367 1 17,900 5,533 5051 Restricted Donations 539 (539) 539 (539) 5051A1 Meeker Fees 3,237 5,500 2,263 3,237 5,500 2,263 5051A2 Meeker Transportation 445 1,500 1,055 445 1,500 1,055 5051A3 Meeker Entertainment 1,593 233 250 6,800 (1,360) (23) 2,210 1,674 1,280 510 3,000 2,000 1,326 720 (5101_ 3,267 1,553 5,100 1,423 3,233 2,250 6,800 1,423 (34) 697 1,700 5051A4 Meeker Education 273 5051B Saratoga Recreation Guide 4,590 5051C Art Gallery Hardware 1,423 1,423 5034 CFSV Funded Programs 2,500 2,500 2,500 2,500 5,000 5,000 5036 Rotary Grant Expense 5,000 5,000 5,000 5,000 5050 Member Individual Donation 5054 Meeker Memorial Fund 5055 Annual Appeal 3,394 750 (2,644) 765 400 (365) 4,159 1,150 (3,009) 5060 Angel Events 5062 Pledge supplies 5090 Restricted Donations Grants, Donations Memb 11,272 16,956 5,684 8,450 14,900 6,450 19,722 31,856 12,133 5121 Chinese Luncheon 600 600 600 600 5124 Health Fair 10 200 190 10 200 190 5125 Flu Shots 139 200 61 139 200 61 5129 High Tea 423 200 (223 (71) 750 750 1 423 321 200 250 750 (223) (71) 750 5130A Pancake Breakfast 321 250 5133 Hoe Down 5137 Italian Dinner 255 (2_55) 1,000 240 500 260 496 500 1,000 4 1,000 5143 St. Patrick's Dinner/Lunch 1,000 5145 See's Candy cost 5190 Adventure Books 444 500 56 1 444 500 56 FUNDRAISING EVENTS EXP 1,593 1 2,950 1 1,357 11 240 1 1,250 1,010 11 1,833 1 4,200 2,367 1 11 75 481 243 1,000 150 1,000 100 5211 ACC Exercise/Story Telling -H1 1 il-- 75 j 481 243 1,000 150 1,000 100 925 1 150 ii .r 519 (143)L 925 150 5212 5213 5214 5231 5232 5233 5234 5235 ACC Special Events Personnel ACC Program Activities ACC Hygiene Supplies 519 (143) ACC Program Supplies 1 11 800 1 2,250 1 1,45011 800 1 2,250 1 1,450 I ACC Food lunches, Other Days ACC Food Lunches, Wednesday ACC Food Snacks, Juice ACC Food Special Events ACC Paper cups, napkins ,-i 12,901 13,000 4,330 4,600 2,668 2,000 85 100 1,144 900 99 12,901 13,000 270 4,330 4,600 (668) 2,668 2,000 15 85 100 (244) 1,144 900 99 270 (668) 15 (244) Acct Account Title SC J J Budget Variance ACC Budget I Variance SC ACC Budget Variance Actuals Actuals Actuals thru June Y/E 09 Pos/(Neg) thru June 1 Y/E 09 Pos/(Neg) thru June Y/E 09 Pos/(Neg) ACC Food Supplies 1 21,127 20,600 (527) 21,127 20,600 (527) 5275a Wednesday Lunch entertainment 63 63 1 63 63 li 125 126 5275 Wednesday Lunch dishwasher T 54 1,200 1,146 1 il 54 1,200 1,146 5276 Wednesday Lunch Supplies 10,044 8,800 (1,244) il 10,044 8,800 (1,244) FOOD EXPENSES 10,160 10,063 (97) 63 63 10,223 10,126 (97) 5278 Art/Draw Class 560 (560) 560 (560) 5283 Bridge 5285 Beading Instructor 480 (480) 480 (480) 5293 Computer Classes Expense 350 350 800 14--- 759 ii 41 350 1,600 350 1,559 5306 Computer Maint 800 800 41 5290 Computer Classes Expense-Other 927 (927) If 927 (927) COMPUER EXPENSES 1,967 1,150 (817) 41 1 800 759 U 2,008 1,950 (58) I 5317 Exercise Expense Other 160 1,000 840 160 1,000 840 5323 Fitness, Personnel Service 225 150 (75) 225 150 (75) 5324 Fitness, Supplies 5326 Tia Chi 5327 Yoga 420 8051 1,150 (420) 345 1 420 805 1,150 (420) 345 EXERCISE EXPENSE 5329 Dance Class Social 6,051 2,000 1,120 (4,051) 1,120 6,051 2,000 1,120 (4,051) 1,120 5331 Line Dance, Beginning 5336 Line Dance, Intermediate 2,340 2,340 2,340 2,340 5338 Square Dance PROGRAMS CLASSES EXF 6,051 5,460 (591) J 22,0301 23,713 0 6,051 1,682 JJ 41,013 5,460 41,536 (591) 522 Total Prog Classes 18,983 17,823 (1,160) 5411 Misc. Social Expenses 1 5421 Holiday Party supplies 582 1,500 918 582 283 1,500 286 918 5423a Lulu Expense 283 286 4 -11 5424 Ice Cream Social 99 100 1 I' 99 100 5428 Picnic L 89 500 411 :1 89 500 1,000 411 1,000 5429A Crab Feed 1,000 1,000 5431 Halloween Party Expenses 47 75 28 1 1 47 75 28 5432 Trips I 816 1,000 184 n 11 816 1,000 184 SOCIAL EVENTS EXPENSES 1,915 1 4,461 2,546 11 1 II 1,915 4,461J 2,546 1,064 1 260 3,478 1,000 350 200 3,900 (64) 650 200 1697 1,650 (47) 55 350 295 400 400 1- 0 3,478 3,900 422 5801 5821 5830 5862 5509 5510 5516 5515 Maintenance, Repl, Insurance Ex 633 17 (55)' 60 Building Maintenance Equipment Maintenance Replao Maintenance Set Up 350 (60)H 422 11 L 55 140 MAINTENANCE REPAIRS! Marketing Brochure Website Maintenance Sunshine Hospitality Coffee 4,802 I 5,450 648 II 829 850 21 11 5,630 1 6,300 1 670 100 210 198 48 2,000 1,900 100 1,600 (210) 210 300 400 202 100 52 7 ---i 1,500 200 3,600 3,400 90 420 300 (120) 198 400 202 (7) 54 100 46 SC ACC SC ACC Acct Account Title Actuals Budget Variance Actuals Budget Variance Actuals Budget Variance thru June Y/E 09 Pos /(Neg) thru June Y/E 09 Pos /(Neg thru June Y/E 09 Pos /(Neg) 5517 Movies 182 200 18 I 1,930 500 (1,430) 182 2,105 200 500 18 (1,605) 5518 Appreciation Amer Century 175 (175A TOTAL 913 2,700 1,787 1 2,246 2,400 154 3,159 5,100 f 1,941 5522 Newsletter Postage 1,274 2,000 726 145 400 255 1,419 2,400 981 5523 Newsletter Printing Paper 4,327 1,650 2,700 1,800 (1,627) 150 111 200 I 89 4,438 1,650 2,900 1,800 (1,538) 150 5524 Newsletter Editing 1,227 1,200 (27)) 802 1,200 398 2,029 2,400 371 5550 Volunteer Personnel Services MARKETING ADVERTISTh 8,478 7,700 (778) 1,058 1,800 742 9,536 9,500 (36) 5550 TOTAL SERVICES EXPENSE 14,192 15,850 1,658 4,133 5,050 917 18,326 20,900 2,574 5080 Membershi�Dues 150 200 50 196 200 4 346 400 54 5603 Audit 2,923 2,000 (923) 2,913 3,000 88 5,835 5,000 (835) 5610 Bank Fees 594 760 166 (859) 300 (51 206 125 30 135 300 125 35 (71) 300 589 1,200 125 790 270 600 125 201 (930) 600 5630 Consultants /Admin. Exp. 994 135 300 5640 Employee Search -Hiring Expense 5642 Licenses 5647 Misc. Expenses 720 500 (220) 100 300 200 820 800 (20) 5650 Office Expenses /Supplies 3,742 2,400 (1,342) 919 1,000 81 4,661 3,400 (1,261) 5655 Paper Products Stationery 300 300 300 300 300 300 300 300 5660 Printing 5670 Postage Stamps 725 700 (25) 222 300 78 947 1,000 53 5673 Subscriptions 269 300 31 269 300 31 5677 Training 500 500 626 800 174 626 1,300 674 5680 Travel 50 50 50 50 5681 _1 Administrative temp 9,848 203,483 1 500 8,345 500 (1,503)11 5,571 6,790 1 1,219 11 14,8071 15,418 500 15,135 500 (283)1 5600 TOTAL ADMINISTRATION TOTAL EXPENSES 223,286 19,803 262,81111 277,619 466,295 500,905 34,610 INCOME Plus Investment to cover Expenses 138,019 1 75,000 147,082 76,203 9,063 1,203 219,472 '26,015 245,700 25,919 26,228 (96) 357,491 -101,015 398,782 102,122 41,291 1,107 Total Income EXPENSES Profit/(Loss) 213,019 203,483 223,285 10,266 223,286 19,803 LI 245,487 271,619 26,132 1 277,619 14,807 r 458,506 466,295 500,904 42,399 500,905 34,610 262,811 (9,536) 1 9,537 17,325 6,000 (11,325); 7,789 0 (7,788)