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WEDNESDAY, MARCH 2, 2011 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on February 25, 2011) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications
on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the
council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications
-Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to
Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None AGENDA REGULAR MEETING SARATOGA CITY COUNCIL
CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member
of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to
three (3) minutes. 1. City Council Retreat Minutes – January 28, 2011 Recommended action: Approve minutes. 2. City Council Regular Meeting Minutes – February 16, 2011 Recommended action:
Approve minutes. 3. Review of Accounts Payable Check Register Recommended action: That the City Council review and accept the check registers for the following Accounts Payable payment
cycles: February 20, 2011 February 17, 2011 4. Treasurer’s Report for the Month Ended January 31, 2011 Recommended action: Review and accept the Treasurer’s Report for the month ended
January 31, 2011. 5. Letters of Support for West Valley College Clean Safe Creeks Grant Applications Recommended action: Accept report and determine whether or not to approve attached
letters of support for West Valley College’s applications for Santa Clara Valley Water District Clean Safe Creeks grant funding. 6. Letter of Support for Children’s Heritage Trail, Farm,
and Garden Clean Safe Creeks Grant Application Recommended action: Accept report and determine whether or not to approve attached letter of support for the Children’s Heritage Trail,
Farm, and Garden’s application for Santa Clara Valley Water District Clean Safe Creeks grant funding. 7. Santa Clara Valley Water District Clean Safe Creeks Grant Program Applications
Recommended action: Accept report and determine whether or not to approve attached resolutions authorizing the City to submit applications for Santa Clara Valley Water District Clean
Safe Creeks grant programs. 8. Caltrans State Route 9 Safety Improvement Project -Final Section 4(f) De Minimis Finding Recommended action: 1. Approve the State’s use of a small strip
of City property ((4,792 square feet) at Hakone Gardens to accommodate roadway safety improvements on Highway 9.
2. Approve final De Minimis Finding for roadway safety improvements located on Highway 9 adjacent to Hakone Gardens and authorize the City Manager to sign a concurrence letter for the
same. 9. Highway 9 Safety Improvement Project – Budget Adjustment Recommended action: Approve budget adjustment. 10. Final map approval for twenty residential lots located at 14234 Saratoga-Sunnyvale
Road. Owner: SummerHill Creekside LLC Recommended action: 1. Move to adopt Resolution granting final map approval of tentative map application No. 06-017, and consequent applications
EXT09-0002 and MOD10-0002 for twenty residential lots located at 14234 Saratoga-Sunnyvale Road. 2. Move to authorize the City Manager to execute the Subdivision Improvement Agreement
and the Landscape Maintenance Agreement. 11. Motor Vehicle (MV) Resolution Restricting Parking on Prospect Road Recommended action: Move to adopt MV Resolution restricting parking on
a portion of Prospect Road 12. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal of the District for FY 11-12. Recommended action: 1. Move to adopt the
Resolution describing improvements and directing preparation of the Engineer’s Report. 2. Move to adopt the Resolution appointing the Attorney’s for the District. PUBLIC HEARINGS Members
of the public may comment on any item for up to three minutes. Items requested for continuance are subject to Council’s approval at the Council meeting 13. FY 2011/12 Community Development
Block Grant (CDBG) and Community Grant Funding Applications Recommended action: 1. Conduct the Public Hearing and accept public testimony presentations from applicants. 2. Make a decision
regarding CDBG recommendations and Community Grant allocations. 3. Approve a transfer of $118,172.77 in unused SHARP funds and $26,000 in unused SHARP administration funds to the Unincorporated
Housing Rehabilitation Program. OLD BUSINESS None NEW BUSINESS None
ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad-Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association SCC Cities
Association Selection Committee Valley Transportation Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association Vice Mayor
Chuck Page City School AdHoc Council Finance Committee Hakone Foundation Board Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial Association
TEA AdHoc West Valley Sanitation District Councilmember Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC Tree AdHoc Village AdHoc West Valley Flood Control & Watershed
Advisory Committee Councilmember Emily Lo Association of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers
Association Sister City Liaison Village AdHoc Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations
AdHoc Highway 9 AdHoc Mayor/Vice Mayor Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc
CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff
in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council
concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you
need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare
that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on February 25, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070
and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 25th day of February 2011 at Saratoga, California.
Ann Sullivan, CMC City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 3/2 Regular meeting – Joint meeting with Sheriff and County Fire
3/16 Regular Meeting – Joint meeting (5:30 pm) with School Districts :Saratoga Union Elementary School District; Los Gatos-Saratoga Union High School District; Cupertino School District;
Campbell School District Moreland School District; Fremont High School District; Sacred Heart; St. Andrews, and Campbell Union High School District 4/6 Regular Meeting –Joint meeting
with SASCC 4/20 Regular Meeting –Joint meeting with Montalvo Arts 5/4 Regular Meeting –Joint meeting with Youth Commission 5/18 Regular Meeting –Joint meeting with Parks and Recreation
Commission/PEBTAC 6/1 Regular meeting –Joint meeting (5:30 pm) with HOA presidents 6/15 Regular meeting –Joint meeting with Library Commission and Friends of the Library 7/6 Regular
Meeting --Joint meeting with Planning Commission 7/20 Regular Meeting 8/3 SUMMER RECESS 8/17 Regular Meeting 9/7 Regular Meeting –Joint meeting with West Valley Board of Trustees 9/21
Regular Meeting –Joint meeting with Heritage Preservation Commission and Historical Foundation 10/5 Regular Meeting –Joint meeting with Traffic Safety Commission 10/19 Regular Meeting
–Joint meeting with Assemblymember Jim Beall, Jr. 11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association 11/16 Regular Meeting –Joint meeting with Hakone Foundation
12/6 Council Reorganization 12/7 Regular Meeting 12/21 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011