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1 MINUTES SARATOGA REGULAR CITY COUNCIL MEETING FEBRUARY 16, 2011 The City Council held a Joint Meeting with board members of the Mountain Winery in the Administrative Conference Room
at 6:00 p.m. Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. and lead the Pledge of Allegiance. REPORT FROM CLOSED SESSION No Closed Session Scheduled ROLL
CALL PRESENT: Councilmembers Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page and Mayor Howard Miller ABSENT: None ALSO Dave Anderson, City Manager PRESENT: Richard Taylor,
City Attorney Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager Mary Furey, Administrative Services Director Chris Riordan, Interim Community Development Director John
Cherbone, Public Works Director Michael Taylor, Recreation Director Crystal Morrow, Administrative Assistant II REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Ann Sullivan reported
that pursuant to Government Code 54954.2, the agenda for the meeting of February 16, 2011 was properly posted on February 11, 2011. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Carl Guardino,
CEO of Silicon Valley Leadership Group, addressed the Council regarding the efforts of members of the Silicon Valley Leadership Group to meet with leaders in Washington D.C on March
15 – 17 and in Sacramento April 12 and 13th to bring awareness to the innovative economy in Silicon Valley. He extended an invitation to the Council to join him and other community leaders
to help build better “bridges” between the state and nation’s leaders.
2 COUNCIL DIRECTION TO STAFF None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Dave House, owner of Mountain Winery, provided a brief report on the joint meeting held with the Council
prior to the regular meeting. Mr. House thanked the Council and City staff for their continued support of the Mountain Winery and open communications. He encouraged the City to continue
promoting the great institutions in the community such as: Villa Montalvo, the Mountain Winery, and Hakone Gardens. He noted the community should celebrate the history of wine making
in Saratoga which goes back as far as the middle 1800’s. He added this history compliments many of the businesses that are in Saratoga. COUNCIL DIRECTION TO STAFF Council thanked Mr.
House and the Mountain Winery staff for their efforts to work with their neighbors and the community. ANNOUNCEMENTS Councilmember Hunter encouraged people to attend the Mustard Faire
on Sunday, March 6th from 10:00 a.m. to 4:00 p.m. at City Hall and the Heritage Orchard. She also invited invited everyone to the St. Paddy’s party on Saturday, March 12th from 3:00
to 5:00 p.m. in the Saratoga Village. Councilmember Cappello noted Jim Yoke, Saratoga’s Emergency Response Coordinator, has scheduled a CERT (Community Emergency Response Team) training
academy starting the end of February. Interested residents can register on line by visiting the recreation and facilities link at www.saratoga.ca.us . Councilmember Lo announced the
“Reading Goes ‘Round” event for sixth graders and their families at the Saratoga Library on February 23rd at 6:30 p.m. There will be a special presentation on “How to Buy a Love for
Reading” for the adults that evening. CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None CONSENT CALENDAR 1. CITY COUNCIL REGULAR MEETING MINUTES – FEBRUARY 2, 2011 STAFF RECOMMENDATION:
3 Approve minutes. PAGE/CAPPELLO MOVED TO APPROVE CITY COUNCIL REGULAR MEETING MINUTES – FEBRUARY 2, 2011. MOTION PASSED 5-0-0. 2. TREASURER’S REPORT FOR THE MONTH ENDED DECEMBER 31,
2010 STAFF RECOMMENDATION: Review and accept the Treasurer’s Report for the month ended December 31, 2010. PAGE/CAPPELLO MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED DECEMBER
31, 2010. MOTION PASSED 5-0-0. 3. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION: That the City Council review and accept the Check Registers for the following Accounts
Payable payment cycles: January 28, 2011 February 3, 2011 PAGE/CAPPELLO MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: JANUARY 28, 2011 AND FEBRUARY
3, 2011. MOTION PASSED 5-0-0. 4. RESOLUTION TO JOIN LET’S MOVE CITIES CAMPAIGN STAFF RECOMMENDATION: Accept report and determine whether or not to approve the attached resolution to
join the Let’s Move Cities campaign. Mayor Miller removed this item for comment. He invited Susan Stewart, representative from the Chronic Disease and Injury Prevention Division of the
Santa Clara County Public Health Department, up on stage to explain the “Let’s Move” campaign. RESOLUTION NO: 11 – 004 MILLER/PAGE MOVED TO APPROVE THE RESOLUTION TO JOIN THE LET’S MOVE
CITIES CAMPAIGN. MOTION PASSED 5-0-0. 5. BUDGET ADJUSTMENT FOR SECONDHAND SMOKE PREVENTION GRANTS STAFF RECOMMENDATION: Accept report and approve the attached budget adjustment resolution.
4 Councilmember Cappello removed this item for correction regarding the year the grant was finalized between the City and the County. RESOLUTION NO: 11 – 005 CAPPELLO/PAGE MOVED TO APPROVE
THE BUDGET ADJUSTMENT RESOLUTION FOR SECONDHAND SMOKE PREVENTION GRANTS. MOTION PASSED 5-0-0. PUBLIC HEARINGS None OLD BUSINESS 6. ELECTRIC VEHICLE CHARGING STATIONS -UPDATE STAFF RECOMMENDATION:
Receive Report and Provide Direction to Staff. Public Works Director John Cherbone presented the staff report. Mayor Miller invited public comment. No one requested to speak on this
item. COUNCIL DIRECTION: Council directed staff to seek public engagement from the Village merchants and members of the community regarding the recommendation to install all 10 electric
vehicle charging stations at the following locations: o 3 at City Hall – Allendale Avenue parking lot (spaces adjacent to Civic Theater). o 5 at Parking District #3 – (creek side spaces
behind The Bank). o 2 at Turkey Trot Lane/3rd Street – (spaces adjacent to Cleaners) with the two 15-minute parking on the street moved to this location if feasible. This item will be
agendized on a future council meeting agenda for further discussion. NEW BUSINESS 7. SANTA CLARA COUNTY SUB-REGIONAL HOUSING NEEDS ALLOCATION PROCESS STAFF RECOMMENDATION: Review report
and provide direction to staff. Interim Community Development Director Chris Riordan presented the staff report. Mayor Miller invited public comment.
5 No one requested to speak on this item. HUNTER/CAPPELLO MOVED TO DIRECT STAFF TO HAVE AN ENHANCED COLLABORATIONWITH JURISDICTIONS IN SANTA CLARA COUNTY IN ORDER TO BUILD A COOPERATIVE
RELATIONSHIP TO FOSTER AN APPROPRIATE STRUCTURE THAT MAY BE USED IN EIGHT YEARS (THE NEXT HOUSING CYCLE) TO DEVELOP A FORMAL SUB-REGIONAL RHNA, RATHER THAN RECEIVE ITS ALLOCATION DIRECTLY
FROM ABAG. MOTION PASSED 5-0-0. 8. CITY COUNCIL SUMMER RECESS -2011 STAFF RECOMMENDATION: Accept report and direct staff accordingly regarding the 2011 City Council summer recess. Summer
recess options include: 1. Cancel the second meeting in July – July 20, 2011. 2. Cancel the first meeting in August – August 3, 2011. 3. Cancel the second meeting in July and the first
meeting in August – July 20th and August 3, 2011. City Clerk Ann Sullivan presented the staff report. Mayor Miller invited public comment. No one requested to speak on this item. HUNTER/PAGE
MOVED TO: 1) CANCEL THE AUGUST 3, 2011 CITY COUNCIL MEETING; AND 2) BRING THIS ITEM BACK ON APRIL 20, 2011, TO CONSIDER CANCELLING AN ADDITIONAL CONTIGUOUS CITY COUNCIL MEETING ON JULY
20, 2011 OR AUGUST 17, 2011. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller – reported: Santa Clara County Cities Association – met recently and attending
members received a presentation from the county assessor. Valley Transportation Authority PAC – met and received an update from the VTA PAC director. Santa Clara County pays the largest
portion of Caltrains’ cost. Caltrain ridership has been increasing; however, Caltrain is experiencing a number of difficulties. Their plan is to close 16 stations and 11 of those stations
are in Santa Clara County including all of the South County stations and the potential connection between high speed rails. There are two efforts being considered – one is organized
by VTA, which is to solve a short term issue and the other effort is by groups who are looking at long term viability. Each county has contractually agreed to cover a certain amount
of of Caltrains’ costs; however San Mateo County is opting out. Caltrain’s officials feel their budget is stable. They are beginning the final design phase for the BART extension and
Saratoga has fully funded their portion of this project. Caltrain is installing solar energy in their main depot, which will provide power to all their garages resulting in a 5 million
dollar savings per year.
6 West Valley Solid Waste Management Joint Powers Association – met and they re-elected Mayor Miller as the chair. The association received an update on the City of San Jose disposable
bag issue and the consensus is the JPA will continue to wait before making a recommendation on the use or ban of disposable bags. Vice Mayor Chuck Page – reported: Hakone Foundation
Board – meets next week. Santa Clara Valley Water District Commission – met in January and had nothing new to report. West Valley Sanitation District – met and they discussed plans for
a new Quito based project. They have set objectives and goals around the expected retirement of the executive assistant and director Bob Reed and the transition/succession plan. Councilmember
Jill Hunter – reported: Historical Foundation – attended the last meeting and discussion occurred regarding a ramp for the building behind the Historical Museum. The current exhibit
at the museum focuses on the history of prominent women in the Saratoga community. SASCC – met recently and noted SASCC received a $50,000 donation for the adult day care center. The
board members are looking forward to meeting with the Council in a Joint Meeting on April 6, 2011. Tree AdHoc – she attended an El Quito Neighborhood Association meeting in January,
and through their tree planting project,112 families have signed up to plant trees in the Quito neighborhood. She, along with members of the Heritage Preservation Commission and the
Heritage Tree Society of Saratoga, participated in a tour of prospective Heritage Trees on February 15th. West Valley Flood Control & Watershed Advisory Committee – met and noted the
current bond expires in 2016. The committee has expressed concerns regarding future funding. Committee members are very proud of the water usage and flood control education they have
provided to schools in the West Valley community. Councilmember Hunter noted she attended the recent Ministerial Association meeting for Vice Mayor Page. She noted members of the Association
are participating in the Saratoga Serves program during the month of March and encouraged everyone to participate in this community program. Councilmember Emily Lo – reported: Library
Joint Powers Association – in preparation for next week’s meeting she had a one-on-one orientation meeting with the county librarian to gain a better understanding of the county libraries,
the budget, and library priorities. Councilmember Manny Cappello – reported: Carlson House Restoration AdHoc – met recently and they engaged in a discussion to form a vision for the
restoration project. The next step is for the user groups to provide input for a preliminary business plan to determine feasibility and sustainability. Chamber of Commerce – met and
noted that Genes Market has submitted a permit request for a full liquor license which will expand their services in the community. This item will be discussed at next week’s Planning
Commission meeting. St. Stan’s Brewing company continues to proceed with their plans to move into the Village. County County HCD Policy Committee – meets Thursday, February 17th and
presentations will be made on all considered projects. Santa Clara County Emergency Council – met and they continue to encourage citizens to sign up for Alert SCC, an electronic alert
process for community emergencies, by visiting
7 www.alertscc.com. He added the group received several emergency preparedness presentations including a presentation from Jim Yoke, Emergency Preparedness Coordinator for the City of
Saratoga. CITY COUNCIL ITEMS None CITY MANAGER’S REPORT City Manager Dave Anderson noted he received permission from Mayor Miller to be out of the office February 18, 2011 through February
25, 2011 for a planned vacation. He noted Assistant City Manager Barbara Powell would be the acting city manager during his absence. ADJOURNMENT PAGE/CAPPELLO MOVED TO ADJOURN THE REGULAR
CITY COUNCIL MEETING AT 9:45 P.M. MOTION PASSED 5-0-0. Respectfully submitted: Ann Sullivan, CMC City Clerk