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Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: March 16, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Barbara Powell DIRECTOR: Assistant
City Manager SUBJECT: Approval of Agency Agreement for the Countywide Household Hazardous Waste Collection Program RECOMMENDED ACTION: Accept report and authorize: 1. The City Manager
to approve the Agency Agreement with the County of Santa Clara for the Countywide Household Hazardous Waste (HHW) Collection Program; 2. Staff to increase the funding augmentation for
the HHW Program from its current level of $40,000, to a recommended level of $50,000 for FY 2011-12. BACKGROUND: This evening on your agenda, you are considering an Agreement with Santa
Clara County for a Countywide AB 939 Implementation Fee. A portion of the proceeds from the AB 939 Fee, assessed at landfills, non-disposal facilities and transfer stations, pays for
a baseline Countywide HHW Collection Program. However, as you may be aware, the HHW portion of the AB 939 fee does not fully cover the costs of providing Countywide HHW management services.
Saratoga residents are very conscientious in properly managing their HHW and, therefore, have a higher service requirement than the baseline program provides. The City of Saratoga (and
a number of other jurisdictions that are party to the HHW Agreement) has chosen in the past to augment the Countywide HHW Program, in order to fully cover the HHW services City residents
desire. HHW volumes managed by the County have continued to increase, particularly as awareness has grown about the environmental consequences of improper HHW management, (i.e. pharmaceuticals
in our water supply) and as additional items, such as fluorescent lamps and batteries, have been banned from disposal at landfills. Anticipating that the need for a higher HHW management
service level will continue for Saratoga, the County is recommending a $50,000 augmentation for FY 2010-11. Saratoga had 744 participants in FY08-09, and 773 participants in FY09-10.
As of the end of February 2011, the City has had 682 participants for FY10-11, with a quarter of the year still remaining. The County anticipates about 920 participants by the end of
the fiscal year, and further anticipates that the City’s current augmentation of $40,000 for this fiscal year will be
Page 2 of 2 inadequate. The County projects participation will continue to go up in FY11-12, to an estimated 985, from which the proposed $50,000 augmentation was derived. In order to
continue its participation in the Countywide HHW Collection Program, and to elect to receive this higher level of HHW services, it is necessary for the City to approve the attached Agency
Agreement with Santa Clara County and to direct staff to include a funding augmentation in the FY 2011-12 proposed budget. FISCAL IMPACTS: If the City Council approves the recommended
augmentation, staff will include an appropriation of $50,000 in the proposed FY 2011-12 budget. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The Agency Agreement for the Countywide
Household Hazardous Waste Collection Program would not be approved. The County would not have sufficient funds to cover a higher level of HHW Collection services for Saratoga residents.
ALTERNATIVE ACTION(S): The Council could direct staff to include an alternative amount of of funding augmentation for the HHW program. FOLLOW UP ACTION(S): Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Agreement