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Page 1 of 4 SARATOGA CITY COUNCIL MEETING DATE: April 6, 2011 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Barbara Powell DIRECTOR: Assistant
City Manager SUBJECT: Resolution Approving Application for State of California Disaster Recovery Initiative Program Grant Funds RECOMMENDED ACTION: 1. Approve the attached resolution
authorizing staff to file an application for grant funding through the State of California Disaster Recovery Initiative (DRI) Program; and 2. Appoint Dave Anderson, City Manager, as
the City’s Authorized Representative, to execute and submit all documents, including, but not limited to applications, agreements, and payment requests that may be necessary for the
completion of the project detailed in the City’s grant application. REPORT SUMMARY: In May 2010, in response to the Presidentially Declared 2008 California Wildfire Disasters, the State
of California Department of Housing and Community Development began a Disaster Recovery Initiative (DRI) DRI) Program. Saratoga, as a jurisdiction in Santa Clara County, is eligible
to apply for DRI funds, even if the 2008 wildfires did not cause fire damage or destruction in the city. City staff recently received notification (Attachment 1) that DRI funds remain
to be allocated, and that planning activities, such as updating the Safety Element of the City’s General Plan, are eligible projects under the program. The DRI Program does not require
matching funds and is awarded using a non-competitive over-the-counter application process. Staff proposes to apply for DRI funds in order to prepare a technical update to the Safety
Element. If DRI funds are received, a Request for Proposals would be issued for knowledgeable consultants to: Incorporate the most up-to-date maps pertaining to earthquakes, flooding
and fire hazards; Reference the City’s updated Emergency Preparedness Plan; Incorporate as an annex the recently completed update to the federally mandated plan for disaster mitigation
planning; Undertake any environmental study requirements pertinent to the update; and
Page 2 of 4 Any related work that would technically update the Element. The attached resolution is required as part of the grant application. FISCAL IMPACTS: The DRI Program is financed
by State of California Community Development Block Grant funds. Therefore, some staff time will be required in order to perform general administrative functions such as grant management,
coordination, evaluation and reporting. Grantees are allowed up to two percent (2%) of the total grant amount for reasonable general administrative expenses and staff will include this
in the grant application. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not submit an application for grant funding through the DRI Program. ALTERNATIVE ACTION: N/A
FOLLOW UP ACTION: Undertake Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item
and was included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting. ATTACHMENTS: Attachment 1: Notice concerning DRI Program Attachment 2: Resolution
Page 3 of 4 2008 Disaster Recovery Initiative (DRI) Administered through the Dept of Housing and Community Development CDBG Program *NOTICE OF FUNDING for 2008 WILDFIRE DISASTER RECOVERY*
HAZARD MITIGATION PLANNING DOLLARS ARE STILL AVAILABLE! If you represent a County included in the list below, or a City located within any of these Counties… even if nothing was fire
damaged or destroyed in 2008, then DRI Planning funds are available, which: Have no matching funds requirement; May be used to fund 100% of Local Hazard Mitigation Plan (LHMP) costs*;
*Subject to funding limits. DRI funds may not be used as matching funds for other federal grant programs. Are awarded using a non-competitive Over-The-Counter (OTC) application process.
Eligible Applicants: Counties and Cities located within the Counties named in the following two 2008 Presidential Disaster Declarations: 2008 Wild Fires (FEMA-1810-DR) Declaration Date:
11/18/2008 Los Angeles, Orange, Riverside & Santa Barbara Counties 2008 Wild Fires (FEMA-3287-EM) Declaration Date: 06/28/2008 Butte, Kern, Mariposa, Mendocino, Monterey, Plumas, Santa
Barbara, Santa Clara, Santa Cruz, Shasta, and Trinity Counties, AND, two federally recognized Native American Indian Tribes: the Hoopa Valley Tribe and the Yurok Tribe of the Yurok Reservation.
Examples of Eligible DRI Activities: Planning: Creation/update of LHMP, creation/update of Safety Element of General Plan, Evacuation Plans, Community Wildfire Preparedness Plan (CWPP),
other disaster related planning. Housing Rehabilitation Programs: Disaster affected residential properties. Homeownership Assistance Programs: Disaster displaced individuals. Public
Facility Projects & Public Infrastructure Projects: Damaged or destroyed roadways/streets, sidewalks/curbs/gutters, bridges, water/sewer, fire suppression systems (hydrants), fire debris
clearance. Public Service Programs: Public Services affected/interrupted/impaired by a 2008 wildfire event (for example: Homeless Shelters, Health Care Clinics, and Food Banks may have
have incurred higher than usual volume and expenses (possible overtime by staff) while providing emergency services to a greater number of income eligible beneficiaries). Economic Development
Programs (Recovery Activities): Programs designed to assist businesses directly affected by a 2008 fire disaster recover from physical and economic losses, create and retain jobs, and
stimulate overall economic recovery.
Page 4 of 4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING SUBMITTAL OF A GRANT APPLICATION THROUGH THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT 2008 DISASTER RECOVERY INITIATIVE PROGRAM WHEREAS, in May 2010, in response to the Presidentially Declared 2008 California Wildfire Disasters, the State of
California Department of Housing and Community Development began a Disaster Recovery Initiative (DRI) Program; and WHEREAS, eligible DRI applicants include jurisdictions in Santa Clara
County, even if nothing was fire damaged or destroyed in 2008; and WHEREAS, eligible DRI projects include planning activities, such as creation/update of the Safety Element of a City’s
General Plan; and WHEREAS, the Safety Element of Saratoga’s General Plan was last updated in October 1987; and WHEREAS, the City of Saratoga recently submitted an update to its Local
Hazard Mitigation Plan (LHMP), in response to Federal government requirements under the Disaster Mitigation Act of 2000, and timing is appropriate to incorporate the LHMP as an annex
to the Safety Element of the General Plan. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Saratoga hereby: 1. Approves the filing of an application for grant funding
through the 2008 Disaster Recovery Initiative Program; and 2. Appoints Dave Anderson, City Manager, as its Authorized Representative to execute and submit all documents including, but
not limited to applications, agreements, and payment requests that may be necessary for the completion of the project detailed in the City’s grant application. The above and foregoing
resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 6th day of April 2011 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Howard A. Miller,
Mayor ATTEST: Ann Sullivan, Acting City Clerk