HomeMy WebLinkAboutCity Council Resolution 11-022 RESOLUTION NO. 11- 022
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA AUTHORIZING THE FINAL DISPOSITION
OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department
heads to destroy certain records, documents, instruments, books or paper after the same
are no longer required with the approval of the legislative body by resolution and the
written consent of the City Attorney.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as
follows: That it does hereby authorize the department heads to have those certain records,
documents, instruments, books or paper under their charge as described in Exhibit `A' to
be shredded.
The above and foregoing resolution was passed and adopted at a regular meeting of the
th
Saratoga City Council held on the 20 day of April, 2011 by the following vote:
AYES: Councilmember Manny Cappello, Emily Lo, Jill Hunter,
Vice Mayor Chuck Page, Mayor Howard Miller
NOES: None
ABSENT: None
ABSTAIN: None
Illietit4 & ,/
Howard A. Miller, Mayor
ATTEST: �/
!I �/ DATE: 7` .2 -a D /
Ann Su livan, City Clerk
Apr -11
official
April 2011 -boxes to be destroyed Record Series retention date to be destroyed
Code Enforcement Box #1 -- Solicitor permits 2000 -2008
Special events 2005 -2007 Block party 1998 -2008 Code
CDD1 cases 2003 -2006 Code Compliance CL +2 2011
PW- Reference Files, External
PW External Agency Reports 1974 -2007 Sources SU +2 2010
104A Massage permits 1994, special permits 1987 -1989 Code Compliance CL +2 1993
CDD2 Parking citations 1993 -1996 Code Compliance CL +2 2000
69C Budget Adjustments and Payroll dates AS
130C -1 Accounts Payable 2005 AS -- Accounts Payable AU +4 Sept. 2009
131D Adjusting Journals 1999 AS- Journal AU +7 2007
132B -1 Accounts Payable FY2005 -2006 As- Accounts Payable AU +4 Sept. 2010
132C -1 Accounts Payable FY2005 -2006 As- Accounts Payable AU +4 Sept. 2010
133A -1 Accounts Payable FY 2004 -2005 As- Accounts Payable AU +4 Sept. 2009
133B -1 Accounts Payable FY 2004 -2005 As- Accounts Payable AU +4 Sept. 2009
133C -1 Accounts Payable FY2004 -2005 As- Accounts Payable AU +4 Sept. 2009
133D -1 Accounts Payable FY2004 -2005 As- Accounts Payable AU +4 Sept. 2009
133D Cash Edit Lists 1998 Bank Statements 1998 AS- Accounts Receivable AU +4 Sept.2003
135B -1 Cash Receipts Aug. -Oct. 2005 AS- Accounts Receivable AU +4 Sept. 2010
135C -2 Cash Receipts Nov. -Dec. 2005 AS- Accounts Receivable AU +4 Sept. 2010
135D -1 Cash Receipts Dec. 2005 -Jan. 2006 AS- Accounts Receivable AU +4 Sept. 2010
136A Cash Receipts Ja. -Feb. 2006 AS- Accounts Receivable AU +4 Sept. 2010
137B Cash Receipts Nov. 2004 -Jan. 2005 AS- Accounts Receivable AU +4 Sept. 2009
137C Cash Postings Sept. -Oct. 2004 AS- Accounts Receivable AU +4 Sept. 2009
137D Cash Postings July -Aug. 2004 AS- Accounts Receivable AU +4 Sept. 2009
138A Cash Postings April -May 2005 AS- Accounts Receivable AU +4 Sept. 2009
138B Cash Postings June 2005 AS- Accounts Receivable AU +4 Sept. 2009
138C Cash Postings March -April 2005 AS- Accounts Receivable AU +4 Sept. 2009
139D Cash Postings Jan -Feb. 2005 AS- Accounts Receivable AU +4 Sept. 2009
139A Bank Statements FY2004 -2005 As- Accounts Payable AU +5 Sept. 2010
142A Cash Receipts FY2004 -2005 AS- Accounts Receivable AU +4 Sept. 2009
143A Checking Acct. Bank recon FY 2004 -2005 AS- Accounting AU +5 Sept. 2010
108 -10 Registration forms Winter, Spring, Summer 2005 Recreation - Registration forms CU +2 Dec. 2008
111 -10 Registration forms Fall 2005, Winter & spring 2006 Recreation - Registration forms CU +2 Dec. 2009
Registration Forms - Summer 2006, Fall 2006, Winter
115 -10 2007, Spring 2007, Fall 2007 Recreation - Registration forms CU +2 Dec. 2010
119 -10 Registration Forms Summer & Fall 2007, Winter 2006, Recreation - Registration forms CU +2 Dec. 2009
PW- Reference Files, External
65C Bay area Metropolitan Transportation Comm. 1974 -1984 Sources SU +2 1992
6A External agency - Federal Grants Workbooks - -March 1994 AS - general administration SU +2 1998
Finance 1 Employee Quarterly Salaries 1997, Journal 1996 AS- Accounting and Payroll AU +7 2004
Finance 2 Payroll -Salary and Deduction Registers 1990 -1995 AS- Payroll AU +5 2001