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WEDNESDAY, MAY 18, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 12, 2012.)
REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Proclamation Honoring “National Foster Care – Month of May 2011”
Recommended action: Read and present proclamation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
SPECIAL PRESENTATIONS
None CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Regular Meeting Minutes – May 4, 2011 Recommended action: Approve minutes.
3. Review of Accounts Payable Registers
Recommended action: That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
April 28, 2011
May 6, 2011
4. Amendments to Sections 7-20.220, 14-70.080, 16-17.160 and Various Sections of
Chapter 15 (Zoning Regulations) of the City Code
Recommended action:
Waive the second reading and adopt the proposed ordinance.
5. Review of FINAL Community Development Block Grant Program (CDBG) Joint
Exercise of Powers Agreement and Cooperation Agreement (JPA).
Recommended action:
Approve CDBG Joint Exercise of Powers Agreement and Cooperation Agreement (JPA).
6. Contract Renewal for Environmental and Planning Consulting Services
Recommended action:
Approve a two-year contract renewal with LSA Associates and Metropolitan Planning Group for environmental and planning contract services and authorize the
City Manager to execute the same.
7. Extension of Joint Use Agreement with Los Gatos – Saratoga Union High School
District Recommended action: Accept report and authorize City Manager to sign and execute the Agreement for
Cooperative Program Planning and Use of Facilities with Los Gatos-Saratoga Joint
Union High School District.
8. Severance Language Side Letter Agreement with Saratoga Management Organization Recommended action: Accept severance language side letter agreement with Saratoga Management
Organization.
9. Saratoga Avenue and Fruitvale Avenue Overlay and Rehabilitation Project ESPL-5332(015) – Notice of Completion.
Recommended action:
Move to accept the Saratoga Avenue and Fruitvale Avenue Overlay and
Rehabilitation Project ESPL-5332(015) as complete and authorize staff to record the
Notice of Completion for the construction contract.
10. Transportation Development Act (TDA) Article 3 Application for the Saratoga
Avenue Walkway Project.
Recommended action:
Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Saratoga Avenue Walkway Project.
PUBLIC HEARINGS
Members of the public may comment on any item for up to three minutes. Items
requested for continuance are subject to Council’s approval at the Council meeting
11. FY 2011/12 Proposed Operating and Capital Budget Public Hearing
Recommended action: Conduct a public hearing on the proposed FY 2011/12 Operating & Capital Budget,
and provide direction to staff for budget adoption on June 1, 2011.
OLD BUSINESS
None
NEW BUSINESS
12. Consideration of a Position Regarding Redistricting
Recommended action: That the City Council discuss and provide direction to Vice Mayor Chuck Page, who
will be testifying on behalf of the City at a local hearing and to provide input to the
County and/or State Redistricting Commission/s. ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee
Valley Transportation Authority PAC West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page
City School AdHoc
Council Finance Committee
Hakone Foundation Board
Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc Village AdHoc
West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo
Association of Bay Area Government Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association
Sister City Liaison Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc
Chamber of Commerce County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Mayor/Vice Mayor Oath of Office Santa Clara County Emergency Council
TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on May 12, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 12th day of May 2011 at Saratoga, California.
Ann Sullivan, CMC City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
6/1 Regular meeting – Joint meeting (5:30 pm) with HOA presidents
6/15 Regular meeting – Joint meeting with Library Commission and Friends of the Library
7/6 Regular Meeting – Joint meeting with Planning Commission
7/20 SUMMER RECESS – Meeting Cancelled
8/3 SUMMER RECESS – Meeting Cancelled
8/17 Regular Meeting
9/7 Regular Meeting – Joint meeting with West Valley Board of Trustees
9/21 Regular Meeting – Joint meeting with Heritage Preservation Commission and Historical Foundation
10/5 Regular Meeting – Joint meeting with Traffic Safety Commission
10/19 Regular Meeting – Joint meeting with Assemblymember Jim Beall, Jr.
11/2 Regular Meeting – Joint meeting with Saratoga Ministerial Association
11/16 Regular Meeting – Joint meeting with Hakone Foundation
12/6 Council Reorganization
12/7 Regular Meeting 12/21 Regular Meeting
CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011