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SARATOGA CITY COUNCIL
MEETING DATE: May 18, 2011 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick, AICP DIRECTOR: Chris Riordan, AICP
SUBJECT: Review of FINAL Community Development Block Grant Program (CDBG) Joint Exercise of Powers Agreement and Cooperation Agreement (JPA).
RECOMMENDED ACTION:
Approve CDBG Joint Exercise of Powers Agreement and Cooperation Agreement (JPA).
REPORT SUMMARY:
On April 20, the City Council reviewed the draft CDBG Guiding Principles and JPA. The
Council did not recommend any changes to the draft JPA at that time. The Guiding Principles
and Local Priorities Plan are still in draft form and will be reviewed by the Urban County
Technical Advisory Committee1 (TAC) and approved by the HCD Advisory Committee2.
Following review and comment by all of the participating cities3, the final JPA was reviewed by
the Santa Clara County Council with minor edits. The new JPA will be for the period October 1,
2011 through September 30, 2014. As previously discussed, the major changes to the JPA
include requiring public service applicants and cities to apply directly to the County for CDBG
funds. The Cities will be guaranteed a set-aside of capital projects funds4
and be able to specify
local priorities for public service funding. The request for CDBG proposals (RFP) typically
comes out in November and the deadline for submission is typically the first week of January.
The TAC will review all proposals and make recommendations to the HCDAC. The HCDAC
will review the proposals at a Public Hearing(s) in February and make a recommendation to the
County Board of Supervisors. The County Board of Supervisors will decide which projects get
funded and forward the decision to HUD for final approval.
FISCAL IMPACTS:
Local Providers and Cities will be required to apply directly to the County for Public Service
funding and capital project funding. Non-competitive public service projects may not get funded.
1 The TAC includes one staff member from each of the participating cities 2 The HCDAC includes one Saratoga City Council member and one appointed Saratoga resident 3 Campbell, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, Saratoga, unincorporated County 4 Capital project funds will be allocated as an equal share to the participating cities and are contingent on project
eligibility and funding availability .
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CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The City will not be guaranteed funding for eligible CDBG capital projects and will not have an
opportunity to define local priorities in evaluating CDBG applications for the next three years.
ALTERNATIVE ACTION:
Do not participate in the new JPA for fiscal years 2012-2015.
FOLLOW UP ACTION:
Forward the singed JPA Resolution to the County. On June 7th, the County Board will hold a
Hearing to authorize execution of the JPA agreement.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City’s website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
1. Joint Powers Agreement, dated April 27, 2011
2. Opt-in Letter to County OAH and Federal Department of HUD
3. City Council Report, dated April 20, 2011