HomeMy WebLinkAbout101-Extension of Joint Use Agreement with Los Gatos ? Saratoga Union High School District.pdf SARATOGA CITY COUNCIL
MEETING DATE: May 18, 2011 AGENDA ITEM:
DEPARTMENT: Recreation & Facilities CITY MANAGER: Dave Anderson
PREPARED BY: Michael Taylor, Recreation & Facilities Director
DIRECTOR: Michael Taylor
SUBJECT: Extension of Joint Use Agreement with Los Gatos – Saratoga Union High
School District
RECOMMENDED ACTION(S):
Accept report and authorize City Manager to sign and execute the Agreement for Cooperative
Program Planning and Use of Facilities with Los Gatos-Saratoga Joint Union High School
District.
REPORT SUMMARY: Since 1988, the City of Saratoga has helped fund facility improvements at Saratoga High School.
In the late 1980’s the City contributed $16,000 to help refurbish the 8 tennis courts at the high
school. The City formalized a use agreement in 1996 when $10,000 was contributed towards the
new track. In 1998 and 1999, the City contributed an additional $14,000 to help fund other projects. In exchange for the contribution, the City was able to use space at Saratoga High
School for classes, league play and camps. Over the years the Recreation Department has used
the gymnasium, tennis courts, outdoor basketball courts, fields and classrooms. When the use
agreement was formalized, room/field rental rates were agreed upon, and when the Recreation
Department uses space, the balance from the City’s contribution is billed down.
When Saratoga High School began their new Aquatic Center project in 2000, they requested and
received $150,000 towards the $1.5 million cost of the project. At that time, the City entered into
a new five-year agreement with the high school district. The agreement expired in April 2005,
and the agreement was renewed on a one-year basis at the request of the school. That agreement expired and is now being proposed for renewal. The balance in the City’s account for use at
Saratoga High School as of 05/21/2011 is $39,708.
Staff worked with representatives of the School and the District on April 19th and April 29th to
negotiate the terms of the agreement. After some discussion over renewing the agreement with amendments, it was agreed to simply incorporate the changes into a new agreement and extend the term. The City Attorney has reviewed the revised agreement.
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FISCAL IMPACTS:
None. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Recreation Department would not be allowed to use Saratoga High School facilities for
programs. ALTERNATIVE ACTION:
Not applicable.
FOLLOW UP ACTION:
The City Manager will sign and execute the agreement.
ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City’s website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting. ATTACHMENTS:
A. City of Saratoga Joint Use Agreement with Los Gatos-Saratoga Union High School
District