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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
January 15, 2010)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation Honoring the Saratoga High School Band
Recommended action:
Read and present commendation.
2. Proclamation Declaring the Month of January 2010 as “National Blood Donor
Month”
Recommended action:
Read and present proclamation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, January 20, 2010
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SPECIAL PRESENTATIONS
3. Presentation on League of California Cities (LCC) – Peninsula Division
Recommended action:
Listen to a short presentation by Joe Pirzynski, Vice Mayor of Town of Los Gatos, on
the LCC and its goals for 2010.
4. Presentation on Bill of Rights for Children & Youth and Adoption of Resolution
Adopting Bill of Rights for Children and Youth
Recommended action:
Listen to short presentation on the Bill of rights for Children and Youth; authorize the
Mayor to sign the Bill of Rights for Children & Youth, and adopt Bill of Rights
Resolution.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
5. City Council Minutes – December 2, 2009
Recommended action:
Approve Minutes.
6. City Council Special Meeting Minutes (Housing Element) – December 16, 2009
Recommended action:
Approve Minutes.
7. City Council Meeting Minutes – December 16, 2009
Recommended action:
Approve minutes.
8. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
December 10, 2009
December 17, 2009
January 7, 2010
9. Motor Vehicle (MV) Resolutions Restricting Parking on Dagmar Drive
Recommended action:
Move to adopt MV Resolutions restricting parking on a section of Dagmar Drive.
10. Resolution Amending the City Council Norms of Operation Implementing the
Mayoral Rotation Policy for the Saratoga City Council
Recommended action:
Adopt the Resolution amending the City Council Norms of Operation Implementing
the Mayoral Rotation Policy for the Saratoga City Council.
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11. 2009 Library Heating Ventilating, Air Conditioning (HVAC) Renovation Project –
Budget Adjustment
Recommended action:
Accept report and move to approve budget resolution.
12. Records Management Program: Resolution Authorizing Final Disposition of Certain
City Records
Recommended action:
Adopt Resolution Authorizing Final Disposition of Certain City Records
13. Adoption of ordinance establishing the City’s ability to issue administrative citations
for violations of the Saratoga City Code.
Recommended action:
Staff recommends the City Council waive the Second Reading and adopt the
Administrative Citation Ordinance.
14. Approval of Sport User Agreements - 2010
Recommended action:
Approve Sport User Agreements with American Youth Soccer Organization,
Saratoga Little League, Quito Little League, De Anza Youth Soccer League, West
Valley Lacrosse Club, West Valley Youth Soccer League, and Saratoga Pony League
for the use of Saratoga City parks, West Valley College, and Prospect High School
for organized sport use, and authorize the City Manager to execute the same.
15. Proposed Amendment to Valley Transportation Authority (VTA) Joint Powers
Agreement
Recommended action:
Approve proposed amendment to VTA Joint Powers Agreement.
PUBLIC HEARINGS
16. Resolution Declaring a Public Nuisance as to Specified Properties Containing
Hazardous Vegetation (Weeds)
Recommended action:
Conduct public hearing and adopt resolution.
OLD BUSINESS
17. Options for Facility Rental Policy for Non-Profit Fundraisers
Recommended action:
Review report and provide direction for the City’s facility rental policies and rental
fees for non-profit group fundraising use.
NEW BUSINESS
None
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kathleen King
ABAG
City School Ad-Hoc
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County HCD Policy Committee
Hakone Foundation Executive Committee
West Valley Flood Control Zone & Watershed Advisory Committee
SCC Cities Association Selection Committee
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
Santa Clara County Emergency Council
West Valley Mayors and Managers Association
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
Library Joint Powers Association
SASCC
Sister City Liaison
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
Council Finance Committee
Highway 9 Adhoc
KSAR
Santa Clara County Cities Association Board
West Valley Solid Waste Joint Powers Association
West Valley Transportation Authority PAC
Councilmember Susie Nagpal
Highway 9 Adhoc
Village AdHoc
Councilmember Chuck Page
City School Ad-Hoc
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
West Valley Sanitation District
Council Finance Committee
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
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Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on January 15, 2010,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 15th day of January 2010 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
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1/20 Regular Meeting – Joint Meeting with Saratoga Chamber of Commerce
1/29 City Council Retreat @ North Prospect Center
2/3 Regular Meeting – Joint Meeting with Planning Commission
2/17 Regular Meeting – Joint Meeting with Supervisor Liz Kniss
3/3 Regular Meeting – Also Interviewing Commissioners for vacancies --Joint
Meeting with Parks and Recreation Commission
3/17 Regular Meeting – Joint Meeting with Sheriff’s Office and County Fire
4/7 Regular Meeting –Joint Meeting with School Districts: Saratoga Union
Elementary School District; Los Gatos-Saratoga Union High School
District; Cupertino School District; Campbell School District Moreland
School District; Fremont High School District; Sacred Heart; St. Andrews,
and Campbell Union High School District
4/21 Regular Meeting – Joint Meeting with Youth Commission
5/5 Regular Meeting – Joint Meeting with Mt. Winery
5/19 Regular Meeting – Joint Meeting with Montalvo Arts
6/2 Regular Meeting – Interview Youth commissioners for vacancies
6/16 Regular Meeting – Joint Meeting with HOA Presidents
7/7 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
7/21 Regular Meeting – Joint Meeting with SASCC
8/4 SUMMER RECESS – NO COUNCIL MEETING
8/18 SUMMER RECESS – NO COUNCIL MEETING
9/1 Regular Meeting – Joint Meeting with West Valley Board of Trustees
9/15 Regular Meeting – Joint meeting with Assemblymember Jim Beall
10/6 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/20 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
11/3 Regular Meeting – Joint meeting with Saratoga Ministerial Association
11/17 Regular Meeting - Joint Meeting with Hakone Foundation
11/30 Council Reorganization
12/1 Regular Meeting -
12/15 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2010
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