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SARATOGA CITY COUNCIL
MEETING DATE: January 20, 2010 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: John Cherbone DIRECTOR: John Cherbone
Public Works Director
SUBJECT: Approval of Sport User Agreements - 2010
RECOMMENDED ACTION:
Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little
League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West
Valley Youth Soccer League, and Saratoga Pony League for the use of Saratoga City parks, West
Valley College, and Prospect High School for organized sport use, and authorize the City Manager
to execute the same.
REPORT SUMMARY:
Currently the City has executed user agreements with seven organized youth sport groups:
American Youth Soccer Organization (AYSO), Saratoga Little League (SLL), Quito Little
League (QLL), De Anza Youth Soccer League (DYSL), West Valley Youth Soccer League
(WVYSL), West Valley Lacrosse Club (WVLC), and Saratoga Pony League (SPL).
The following is a summary of the user agreements the City manages:
Sport User Use Location
AYSO Kevin Moran Park (practice only)
Congress Springs Park
Prospect High School
West Valley College
DYSL El Quito Park (practice only)
Prospect High School
West Valley College
Kevin Moran Park (practice only)
SLL Congress Springs Park
QLL El Quito Park (practice only)
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Sport User Use Location
WVLC Prospect High School
SPL Congress Springs Park
WVYSL Prospect High School
User agreements are necessary to manage sport use in the City by scheduling activities,
controlling impacts to City parks, and recovering maintenance costs.
The maintenance fees charged to the sports user groups that use City Parks are based on
additional park maintenance required above the normal maintenance practices that would be
employed, absent the impacts of a particular sport being played. Additional maintenance
activities include, but are not limited to additional mowing, watering, fertilizing, seeding,
aeration, clean-up, and pre and post field preparation. In addition, baseball and soccer each have
different needs and place different demands on a park’s infrastructure, thus they have different
maintenance fees. Each year these fees go up or down based on the actual maintenance costs
during the use period. Some fees charged this year were adjusted to keep pace with increases in
costs.
The facility use agreements between the City and Campbell Union High School District
(Prospect High School) and the City and West Valley College stipulate a payment for hourly
usage of their fields. The hourly rate of $35 is a pass through via the youth sports groups with
whom the City has user agreements.
FISCAL IMPACTS:
Approximately $104,000 in annual revenue and expense.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The User Agreements would not be approved and another mechanism for the use of City parks and
outside venues by sport users would need to be developed.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
The User Agreements will be executed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Sport User Agreements.
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