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HomeMy WebLinkAbout102-Minutes.pdf1 MINUTES BUDGET STUDY SESSION SARATOGA CITY COUNCIL FEBRUARY 8, 2010 Mayor King called the Budget Study Session meeting to order at 6:05PM. ROLL CALL PRESENT: Councilmembers: Chuck Page, Susie Nagpal, Howard Miller, Vice Mayor Jill Hunter, Mayor Kathleen King, ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Barbara Powell, Assistant City Manager Ann Sullivan, City Clerk John Livingstone, Community Development Director John Cherbone, Public Works Director Michael Taylor, Recreation Director Mary Furey, Finance Director Monica LaBossiere, Human Resource Manager REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 8, 2010 Ann Sullivan, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of February 8, 2010, was properly posted on February 4, 2010. COMMUNICATIONS FROM PUBLIC No one requested to speak at this time. AGENDA ITEM: 1. Budget Study Session STAFF RECOMMENDATION: Accept report and direct staff accordingly. Finance Director Mary Furey presented the staff report noting that at the January 29, 2010 Council Retreat, Council reviewed the forecast estimates for Fiscal Year 2010/11 revenues and expenditures, and the recommendation for the use of undesignated funds to bridge the expected gap of projected revenues exceeding projected expenditures. The forecast’s use of $350,000 of undesignated funds included a leftover operational balance of approximately $75,000 remaining at year end. The elimination of this excess balance left a net proposed use of $275,000 of undesignated fund balance. 2 In preparation of this evening’s budget study session, staff compiled the following additional budget cuts which Council could select to use, either in full or in part, as an alternative to the use of undesignated funds: $ 1,000 Reduce cell phone plans 500 Eliminate all subscriptions 25,000 Sheriff’s Office contract cost reduction for 0% COLA 25,000 CDD Deposit cleanup 100,000 Internal Service Fund transfers to General Fund 25,000 Council Contingency reduction 70,000 Mandatory employee furlough (27 hours/3 days at $23,400/day) 40,000 CDD credit card fees reduced – convenience fees 25,000 Convert Saratogan Newsletter to electronic version only 25,000 Shift unscheduled signal repairs from GF to Gas Tax 20,000 Shift road shoulder maintenance (weed abatement) from GF to Gas Tax 26,400 Voluntary car allowance reduction 19,600 Reduce Assistant City Manager to 90% $ 402,500 Total of alternative options COUNCIL DIRECTION: Council discussed the options staff compiled and directed staff to implement the following budget reductions to bridge the gap: Reduce cell phone plans – $1,000 Sheriff’s Office contract cost reduction for 0% COLA – $25,000 Community Development Department (CDD) Deposit cleanup – $25,000 Internal Service Fund transfers to General Fund – $100,000 CDD credit card fees reduced – convenience fees – $40,000 Shift unscheduled signal repairs from GF to Gas Tax – $25,000 Shift road shoulder maintenance (weed abatement) from GF to Gas Tax – $20,000 Reduce Assistant City Manager position to 90% – $19,600 SUB TOTAL $255,600 Council Contingency Fund or Undesignated Fund (determined at a later date) – $19,400 TOTAL $275,000 There being no additional business, Mayor King asked for a motion to adjourn. PAGE/MILLER MOVED TO ADJOURN THE BUDGET STUDY SESSION AT 7:00PM. MOTION PASSED 5-0-0. Respectfully submitted, Ann Sullivan, CMC City Clerk