HomeMy WebLinkAbout110-Public Works.pdfC ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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PUBLIC WORKS DEPARTMENT
The Public Works Department oversees engineering and capital project functions; reviews the public’s
development plans for engineering and geological oversight; maintains the City’s parks, trails, medians,
right-of-ways, and landscape districts; repairs and maintains the roadway systems, including streets,
traffic and pedestrian signals, lighting, and storm drains; provides vehicle maintenance oversight and
minor maintenance; and ensures the City’s environmental responsibilities are fulfilled. Public Works also
provides information and outreach to the City’s residents, businesses, and the public concerning the
department’s programs and activities that are available to them and the infrastructure projects that may
affect them.
The Department provides these services under five main operational programs: General Engineering,
Development Engineering, Environmental Services, Streets and Storm Drains, Parks and Landscape
Maintenance, two internal support programs: Equipment Maintenance and Equipment Replacement, and
24 separate Landscape and Lighting Districts. The Public Works Department provides many of the City’s
services that maintain the quality rural, neighborhood, and business community for which Saratoga is
known.
BUDGET OVERVIEW
Beginning in FY 2007/08, and ongoing into the future, the Public Works Department budget was
restructured to separate out operating from capital improvement expenditures. The restructuring
included shifting staff positions to operational programs within the General Fund, moving gas tax
revenues and street improvement projects to the Capital Improvement Program Budget, and consolidating
support expenditures and equipment costs into Internal Service Funds so these activities are properly
charged back to departments.
The FY 2010/11 budget holds most operational expenditures at or below prior year levels. The Parks &
Landscape Maintenance Program budget does reflect some increases in contract services linked to the
completion in FY 2009/10 of Kevin Moran Park, and the anticipated completion of Joe’s trail and the
Village Pedestrian Enhancement Project during FY 2010/11.
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P UBLIC W ORKS DEPARTMENT
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2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
REVENUES
Intergovernmental Revenues 34,712 32,650 8,500 23,000 23,000
Fees, Licenses and Permits 125,288 137,476 76,500 75,525 50,500
Charge for Services 324,181 230,238 254,558 254,696 241,233
Rental Income 64,838 98,421 96,442 117,139 122,420
Other Sources 300 18,169 - 23,874 140,000
TOTAL REVENUES 549,319$ 516,954$ 436,000$ 494,233$ 577,152$
EXPENDITURES
Salaries and Benefits 2,286,868 2,388,261 2,473,976 2,429,863 2,498,211
Operating Expenditures
Materials & Supplies 143,634 77,815 70,100 67,857 73,620
Fees & Charges 383,669 380,982 447,308 432,014 440,180
Consultants & Contract Service 710,919 699,379 658,260 635,634 629,560
Meetings, Events & Training 5,926 6,934 7,225 4,783 7,350
Total Operating Expenditures 1,244,148 1,165,110 1,182,893 1,140,287 1,150,710
Fixed Assets 12,677 - - - -
Internal Service Charges 766,803 799,273 667,299 667,299 647,459
TOTAL EXPENDITURES 4,310,496$ 4,352,644$ 4,324,168$ 4,237,449$ 4,296,380$
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
GENERAL FUND
General Engineering 577,673$ 568,312$ 494,394$ 459,492$ 461,911$
Development Engineering 176,996 179,226 185,462 176,020 189,785
Environmental Services 440,683 424,750 521,251 495,688 500,599
Streets & Storm Drains 1,319,186 1,299,945 1,231,404 1,227,096 1,179,540
Parks & Landscape Maint 1,795,957 1,880,411 1,891,657 1,879,153 1,964,545
TOTAL GENERAL FUND 4,310,496$ 4,352,644$ 4,324,168$ 4,237,449$ 4,296,380$
INTERNAL SERVICE FUNDS
Equipment Maintenance 204,818 206,758 219,033 204,963 210,623
Equipment Replacement 110,464 158,465 36,360 25,627 74,000
TOTAL INTERNAL SERVICES 315,282$ 365,222$ 255,393$ 230,591$ 284,623$
SPECIAL REVENUE FUNDS
Landscape & Lighting Districts 407,221 347,000 536,061 358,577 631,156
TOTAL SPECIAL REVENUE 407,221$ 347,000$ 536,061$ 358,577$ 631,156$
TOTAL DEPT EXPENDITURES 5,032,999$ 5,064,867$ 5,115,622$ 4,826,617$ 5,212,159$
GENERAL FUND REVENUES AND EXPENDITURES
DEPARTMENTAL EXPENDITURES BY FUND/PROGRAM
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P UBLIC W ORKS DEPARTMENT
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Full Time Equivalents (FTE)*
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director 1.00 1.00 1.00 1.00
Senior Civil Engineer - 1.00 1.00 1.00
Assistant/Associate Engineer 3.00 1.00 1.00 1.00
Administrative Analyst I, II 1.00 1.00 1.00 0.90
Office Specialist II/III 1.75 1.75 1.75 1.75
Parks Maintenance Manager 1.00 1.00 1.00 1.00
Parks Maintenance Lead 1.00 1.00 1.00 1.00
Parks Maintenance Specialist 1.00 1.00 1.00 1.00
Parks Maintenance Worker I, II, III 6.00 6.00 6.00 6.00
Street Maintenance Manager 1.00 1.00 1.00 1.00
Street Maintenance Lead 1.00 1.00 1.00 1.00
Street Maintenance Specialist 1.00 1.00 1.00 1.00
Street Maintenance Worker I, II, III 4.00 4.00 4.00 4.00
Total FTEs 22.75 21.75 21.75 21.65
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors 1,840 1,840 92 92
Maintenance Workers 2,080 2,080 2,080 2,040
Total Annual Hours 3,920 3,920 2,172 2,132
PUBLIC WORKS DEPARTMENT STAFFING
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P UBLIC W ORKS DEPARTMENT
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C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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GENERAL ENGINEERING
The General Engineering program provides oversight for the City’s engineering activities not related to
private development. This includes the design, management and administration of the Capital
Improvement Plan to improve the City’s public infrastructure (e.g. streets, storm drains, sidewalks,
signalized intersections, parks and medians) with an emphasis on delivering capital projects within
planned schedules and budgets. General Engineering operations also include traffic management, the
development of Geographic Information System (GIS) data to manage the City’s infrastructure, and
processing annexation requests, right-of-way, and property boundary issues.
BUDGET OVERVIEW
The General Engineering budget is consistent with the prior year’s budget, and continues the reallocation
of 1.4 FTEs to General Engineering from the Gas Tax, Environmental Funds, and the Commission
program, and additional operating expenses shifted to this program from the Gas Tax program.
Ongoing General Engineering operating expenditures reflect consistent service levels through most of the
program. Beginning in FY 2008/09, the Traffic Safety Commission met every month, and cleared a
backlog of traffic safety requests. As a consequence, in FY 2009/10, and continuing in FY 2010/11, the
Commission meets every other month. This reduction has led to a reduced need to engage the services of
the City Traffic Engineer consultant connected with the Neighborhood Traffic Safety Task Force
requests.
In keeping with lower development activity discussed in the Community Development Department
budget, the General Engineering program anticipates a lower amount of revenue for encroachment
permits. However, the Public Works Department has seen an increase in utility companies choosing to
undertake capital improvement projects, in light of favorable construction costs. Therefore, it is possible
that encroachment permit revenue could be understated in the FY 2010/11 budget.
In FY 2010/11, the General Engineering program budget includes revenue in the form of a reimbursement
of $140,000 for staff time associated with grant funded capital improvement projects.
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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GENERAL ENGINEERING
FY 2010/11 OBJECTIVES
Document Imaging Project – General Engineering staff will continue to facilitate this CIP project to
transfer hard copy documents, maps, and project files into electronic imaging format which will better
serve the public and City by enhancing access to City information. Staff from the Public Works
Department and City Manager’s Office are jointly working on a Request for Proposals for a vendor to
scan paper documents into digital format in FY 2010/11.
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
REVENUES
Taxes - - - - -
Intergovernmental Revenues - - - - -
Fees, Licenses and Permits 122,480 122,414 75,000 67,560 50,000
Charge for Services - - - - -
Other Sources - - - 20,000 140,000
Pass-Through Accounts - - - - -
TOTAL REVENUES 122,480$ 122,414$ 75,000$ 87,560$ 190,000$
EXPENDITURES
Salaries and Benefits 367,106 362,357 303,085 287,216 294,898
Operating Expenditures
Materials & Supplies 12,362 5,635 3,500 2,000 2,000
Fees & Charges 23,772 24,529 24,150 24,131 23,980
Consultants & Contract Services 83,291 73,179 74,700 57,269 54,500
Meetings, Events & Training 753 636 100 16 250
Total Operating Expenditures 120,178 103,979 102,450 83,417 80,730
Fixed Assets - - - - -
Internal Service Charges 90,389 101,975 88,859 88,859 86,283
TOTAL EXPENDITURES 577,673$ 568,312$ 494,394$ 459,492$ 461,911$
GENERAL FUND REVENUES AND EXPENDITURES
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P UBLIC W ORKS DEPARTMENT
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GENERAL ENGINEERING
KEY SERVICES
Capital Improvement Projects
• Provide plans, specifications, estimates and right-of-way plans, coordinate consultants, and
administer contracts
• Design and manage Capital Improvement Plan projects, including street repaving and resurfacing,
curb, gutter, sidewalk and drainage improvements
• Provide administrative and engineering support services for park improvement projects
Traffic Engineering
• Perform traffic engineering analyses and manage traffic concerns
• Maintain current statistics on traffic accidents, traffic volumes, speeds, and street mileage, and
prepare annual reports to state and local agencies, as required
Infrastructure Oversight and Outreach
• Provide assistance and information to the public regarding engineering services
• Review requests and issue encroachment permits to residents and utility companies
• Review requests and issue heavy load permits
Full Time Equivalents (FTE)
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director 0.35 0.35 0.35 0.35
Senior Civil Engineer - 0.25 0.25 0.25
Assistant/Associate Engineer 2.00 0.75 0.75 0.75
Administrative Analyst I, II 0.50 0.50 0.50 0.45
Office Specialist II/III 0.25 0.25 0.25 0.25
Parks Maintenance Manager - - - -
Parks Maintenance Lead - - - -
Parks Maintenance Specialist - - - -
Parks Maintenance Worker I, II, III - - - -
Street Maintenance Manager - - - -
Street Maintenance Lead - - - -
Street Maintenance Specialist - - - -
Street Maintenance Worker I, II, III - - - -
Total FTE's 3.10 2.10 2.10 2.05
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors 520 520 - -
Maintenance Workers - - - -
Total Annual Hours 520 520 - -
GENERAL ENGINEERING STAFF
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P UBLIC W ORKS DEPARTMENT
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GENERAL ENGINEERING0
2007/08 2008/09 2009/10 2010/11
Performance Objectives and Measures Actual Actual Estimated Budget
1.
a.Resolve traffic issues within one year of notification:Information
not available
Information
not available
Information
not available
90%
2.
a.Issue encroachment permits for residential projects within
3 weeks of receipt of application:
Information
not available
Information
not available
Information
not available
100%
2007/08 2008/09 2009/10 2010/11
Activity and Workload Highlights Actual Actual Estimated Budget
1 Information
not available
Information
not available
Information
not available
10
2 Information
not available
Information
not available
Information
not available
25
3 Information
not available
Information
not available
16 12
To effectively manage encorachments within City right-of-
way.
To effectively manage City traffic issues.
Number of traffic calming projects completed:
Number of encroachment permits issued:
Number of contracts executed:
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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DEVELOPMENT ENGINEERING
The Development Engineering Program, in coordination with the City’s Community Development
Department, provides services for private development projects to ensure they are constructed in
accordance with City standards. Services include reviewing plans and specifications, subdivision maps,
lot line adjustments, certificates of compliance, and controlling encroachments in the public right-of-way
connected to private developments. This program seeks to fully recover the costs of providing
development services.
BUDGET OVERVIEW
The Development Engineering process requires applicants to provide a deposit of funds to be utilized for
engineering work on their development applications. The deposits pay for the portion of engineering
work that is outsourced to City consultants, and for in-house engineering and review work. Budgeted
program revenues and expenditures reflect the in-house portion of engineering work. The portion that is
outsourced flows through the deposit accounts, and is not recognized in the Development Engineering
budget as a revenue or expense.
Although the downturn in the economy has impacted private development, the program anticipates
processing one subdivision in FY 2010/11, due to an application received in FH 2009/10 by the
Community Development Department. This work is reflected in anticipated revenues in the Subdivision
Plan Check and Engineering & Grading Inspection areas. The remaining budgeted expenses for FY
2010/11 are consistent with prior years and limited to office supplies, GIS services, and internal service
charges.
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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DEVELOPMENT ENGINEERING
FY 2010/11 OBJECTIVES
GIS Development Interface – Staff will continue to implement this project during FY 2010/11 to transfer
development information and history to electronic format with graphical user interface. The resumption
in contracting with Santa Clara County for GIS services will allow for updates to the City’s GIS base map
for the first time in three years.
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
REVENUES
Taxes - - - - -
Intergovernmental Revenues - - - - -
Fees, Licenses and Permits 2,808 15,062 1,500 7,965 500
Charge for Services 127,387 99,746 119,500 42,801 53,000
Other Sources - - - - -
TOTAL REVENUES 130,195$ 114,809$ 121,000$ 50,766$ 53,500$
EXPENDITURES
Salaries and Benefits 130,003 135,096 150,030 140,838 151,306
Operating Expenditures
Materials & Supplies 874 623 250 300 250
Fees & Charges 731 348 400 100 25
Consultants & Contract Services 3,531 175 2,700 2,700 4,700
Meetings, Events & Training - - - - -
Total Operating Expenditures 5,136 1,146 3,350 3,100 4,975
Fixed Assets - - - - -
Internal Service Charges 41,857 42,984 32,082 32,082 33,504
TOTAL EXPENDITURES 176,996$ 179,226$ 185,462$ 176,020$ 189,785$
GENERAL FUND REVENUES AND EXPENDITURES
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P UBLIC W ORKS DEPARTMENT
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DEVELOPMENT ENGINEERING
KEY SERVICES
• Process all final map, lot line adjustments, and Certificates of Compliance applications
• Review and comment on Design Reviews and Tentative Map applications
• Review initial improvement plan submittals
• Process initial submittals for Geotechnical Clearance
• Perform daily inspections and reporting on all land development projects
Full Time Equivalents (FTE)
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director 0.10 0.10 0.10 0.10
Senior Civil Engineer - 0.60 0.60 0.60
Assistant/Associate Engineer 0.55 - - -
Administrative Analyst I, II - - - -
Office Specialist II/III 0.25 0.25 0.25 0.25
Parks Maintenance Manager - - - -
Parks Maintenance Lead - - - -
Parks Maintenance Specialist - - - -
Parks Maintenance Worker I, II, III - - - -
Street Maintenance Manager - - - -
Street Maintenance Lead - - - -
Street Maintenance Specialist - - - -
Street Maintenance Worker I, II, III - - - -
Total FTE's 0.90 0.95 0.95 0.95
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors 400 400 92 92
Maintenance Workers - - - -
Total Annual Hours 400 400 92 92
DEVELOPMENT ENGINEERING STAFF
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P UBLIC W ORKS DEPARTMENT
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DEVELOPMENT ENGINEERING
2007/08 2008/09 2009/10 2010/11
Performance Objectives and Measures Actual Actual Estimated Budget
1.
a.Percentage of development applications reviewed within
30 days:
Information
not available
Information
not available
Information
not available
90%
2007/08 2008/09 2009/10 2010/11
Activity and Workload Highlights Actual Actual Estimated Budget
1.Information
not available
Information
not available
Information
not available
15
2.Information
not available
Information
not available
2 2
To ensure private development projects are constructed
according to City standards.
Number of development applications processed:
Number of lot line adjustments processed:
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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ENVIRONMENTAL SERVICES
The Environmental Services program was established effective FY 2007/08 with the closure of the
Environmental Services Special Revenue Fund, which was closed as a result of the elimination of solid
waste surcharge revenues under the new waste management franchise agreement that went into effect in
March 2007. With this new agreement, the Environmental Fund no longer had specific funding for these
activities; however, the loss of the revenue surcharge was offset by an increase in franchise fees, which is
accounted for in the General Fund. Therefore, this Environmental Services program was opened in the
General Fund to account for the staff positions, activities, and expenses related to administering the City’s
Solid Waste program, promoting environmental services available to City of Saratoga residents,
advocating Green Business practices, and ensuring the City complies with the State’s environmental
requirements.
.
BUDGET OVERVIEW
The Environmental Services program funds expenses associated with environmental programs and
regulatory requirements. Notable expenditures for FY 2010/11 include $170,000 for the Santa Clara
Valley Non-Point Source and West Valley Non-Point Source program fees, $32,555 for West Valley
Solid Waste Joint Powers Agreement (JPA) dues, which were held at the same level as the prior year,
$19,700 for West Valley Sanitation District’s storm drain cleaning, and $100,000 for Street Sweeping.
Revenues for this program include AB939 Refuse Surcharge Fees, collected by Santa Clara County for
waste disposed at local landfills that is attributed to Saratoga addresses. The fee is used to fund County
Household Hazardous Waste programs, with a portion allocated to the City for its solid waste
management programs.
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P UBLIC W ORKS DEPARTMENT
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ENVIRONMENTAL SERVICES
FY 2010/11 OBJECTIVES
City Recycling – This project will work to increase outreach to the public to provide greater awareness
about recycling, and continue the installation of recycling containers at key locations throughout the City.
Clean Water Program – The Cities of Saratoga, Campbell, Monte Sereno, and the Town of Los Gatos
work collectively through this program which assists with compliance and implementation of the
Regional NPDES Stormwater Permit. This includes permit administration, public outreach, code
compliance, attendance at local stormwater meetings, and assistance with the City’s Annual Report
submitted to the Regional Water Board.
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
REVENUES
Taxes - - - - -
Intergovernmental Revenues 26,517 24,412 8,500 23,000 23,000
Fees, Licenses and Permits - - - - -
Charge for Services - - - - -
Other Sources - - - - -
Pass-Through Accounts - - - - -
TOTAL REVENUES 26,517$ 24,412$ 8,500$ 23,000$ 23,000$
EXPENDITURES
Salaries and Benefits 113,173 79,741 125,571 123,708 122,408
Operating Expenditures
Materials & Supplies 490 - - - -
Fees & Charges 183,579 172,378 220,763 197,705 202,555
Consultants & Contract Services 122,682 153,144 158,400 157,758 160,100
Meetings, Events & Training 1,199 - - - -
Total Operating Expenditures 307,950 325,523 379,163 355,463 362,655
Fixed Assets - - - - -
Internal Service Charges 19,560 19,487 16,517 16,517 15,536
TOTAL EXPENDITURES 440,683$ 424,750$ 521,251$ 495,688$ 500,599$
GENERAL FUND REVENUES AND EXPENDITURES
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P UBLIC W ORKS DEPARTMENT
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ENVIRONMENTAL SERVICES
KEY SERVICES
• Provide street sweeping services for the City’s streets and parking lots
• Coordinate Non-Point Source activities with the City’s and Joint Powers Associations’ programs
• Participate in the West Valley Solid Waste Joint Powers Authority to provide waste
management collection service to the community
• Assist the community in resolving any issues or problems that arise with the City’s contract waste
hauler
• Participate in community “Greening” programs, such as e-waste recycling and household
hazardous waste programs
• Provide storm drain cleaning
Full Time Equivalents (FTE)
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director 0.10 0.10 0.10 0.10
Senior Civil Engineer - 0.15 0.15 0.15
Assistant/Associate Engineer 0.20 - - -
Administrative Analyst I, II 0.50 0.50 0.50 0.45
Office Specialist II/III 0.25 0.25 0.25 0.25
Parks Maintenance Manager - - - -
Parks Maintenance Lead - - - -
Parks Maintenance Specialist - - - -
Parks Maintenance Worker I, II, III - - - -
Street Maintenance Manager - - - -
Street Maintenance Lead - - - -
Street Maintenance Specialist - - - -
Street Maintenance Worker I, II, III - - - -
Total FTE's 1.05 1.00 1.00 0.95
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors - - - -
Maintenance Workers - - - -
Total Annual Hours - - - -
ENVIRONMENTAL SERVICES STAFF
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P UBLIC W ORKS DEPARTMENT
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ENVIRONMENTAL SERVICES
2007/08 2008/09 2009/10 2010/11
Performance Objectives and Measures Actual Actual Estimated Budget
1.
a.Percentage of complaints resolved:Information
not available
Information
not available
Information
not available
100%
2.
a.Percentage of regional meetings attended:Information
not available
Information
not available
Information
not available
90%
b. Percentage of required reports completed and submitted
by deadline:
Information
not available
Information
not available
Information
not available
100%
2007/08 2008/09 2009/10 2010/11
Activity and Workload Highlights Actual Actual Estimated Budget
1 Information
not available
Information
not available
Information
not available
15
2 Miles of streets swept per month:Information
not available
Information
not available
Information
not available
275
3 Information
not available
Information
not available
48 48
Provide effective oversight of waste collection and
recycling programs
Meet requirements of the Non-Point Source Pollution
Prevention Permit specified for City staff:
Number of solid waste collection service complaints received
and resolved:
Number of individuals participating in creek clean-up event:
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
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STREETS & STORM DRAINS
The Streets and Storm Drains program provides for ongoing maintenance and minor repairs to the City’s
roadways, storm drains, curbs, gutters, and sidewalks. Program activities include small street repair
projects, filling of potholes, maintenance of roadway signs, traffic markings (paint), signals, streetlights,
and debris removal. The Street program coordinates program work with the General Engineering
Division for traffic and roadway projects, and with the Parks program for weed control and storm drain
work.
The Streets and Storm Drains program represents the consolidation of several programs in prior year
budgets. With the realignment of capital project expenses to the Capital Improvement Plan, the focus of
this program was limited to ongoing street and storm drain related activities effective with the FY
2007/08 budget. This resulted in combining the former Streets Maintenance program with the Flood
Control and Storm Drain program and the Gas Tax program for maintenance services, and moving
contract pavement management activity to the Capital Improvement Plan.
BUDGET OVERVIEW
In FY 2007/08, the Street budget went through significant structural changes. Many of the expenditures
now included in the Streets & Storm Drain budget were previously budgeted in other programs, whereas
the capital expenditures for street resurfacing that had sometimes appeared in the Streets budget are now
included in the capital improvement budget. Additionally, beginning in FY 2008/09, signage, striping
services, and street material supplies directly connected to street resurfacing capital projects are funded
through the capital improvement budget.
In FY 2009/10, more revenues accrued to the program through charges to utility companies for bringing
utility boxes up to the grade of the roadway. With less paving planned for FY 2010/11, there is a
resulting reduction in revenues anticipated for this activity. Several charges for Traffic Signal Repairs
($25,000 in FY 2009/10) and Weed Abatement Services ($15,500 in FY 2009/10) have been realigned in
the Capital Improvement Program budget. The remainder of the budget provides for basic operational
expenses and internal service charges.
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P UBLIC W ORKS DEPARTMENT
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STREETS & STORM DRAINS
FY 2010/11 OBJECTIVES
Pavement Management Program Update – The Department received a grant through the Metropolitan
Transportation Commission to update the Pavement Management Program, which provides a real-time
assessment of current pavement conditions and is used to establish priority order for future paving
projects.
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
REVENUES
Taxes - - - - -
Intergovernmental Revenues - - - - -
Fees, Licenses and Permits - - - - -
Charge for Services 2,761 760 - 76,838 25,000
Other Sources 300 18,073 - 3,874 -
TOTAL REVENUES 3,061$ 18,833$ -$ 80,712$ 25,000$
EXPENDITURES
Salaries and Benefits 759,132 824,820 834,522 833,606 843,789
Operating Expenditures
Materials & Supplies 75,285 10,519 12,050 9,918 8,550
Fees & Charges 27,863 30,455 19,700 20,800 20,500
Consultants & Contract Services 155,831 123,300 92,500 92,000 51,500
Meetings, Events & Training 2,112 4,191 5,100 3,240 5,100
Total Operating Expenditures 261,091 168,465 129,350 125,958 85,650
Street Projects - - - - -
Fixed Assets - - - - -
Internal Service Charges 298,963 306,660 267,532 267,532 250,101
TOTAL EXPENDITURES 1,319,186$ 1,299,945$ 1,231,404$ 1,227,096$ 1,179,540$
GENERAL FUND REVENUES AND EXPENDITURES
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P UBLIC W ORKS DEPARTMENT
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STREETS & STORM DRAINS
KEY SERVICES
• Perform all maintenance work on city roadways (145 miles), storm drains (45 miles), sidewalks
(15 miles), and bridges (20)
• Provide springtime roadside weed control, and conduct litter pickup and bicycle lane sweeping
along arterial streets and school sites
• Remove illegal signage from public right-of-ways
• Maintain signage replacement program for approximately 15,000 signs within City limits
• Resolve sight distance, obstruction and encroachment complaints
• Respond to graffiti removal requests
• Inspect open channel drainage facilities to ensure blockages do not impede drainage flows
• Respond to emergencies impacting roadways, drainage, and other City facilities
• Provide assistance with community events, such as the Chamber of Commerce’s Art & Wine
Festival, the Mustard Faire, the 4th of July event and the Annual Village Tree Lighting
Full Time Equivalents (FTE)*
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director 0.25 0.25 0.25 0.25
Senior Civil Engineer - - - -
Assistant/Associate Engineer 0.25 0.25 0.25 0.25
Administrative Analyst I, II - - - -
Office Specialist II/III 0.40 0.40 0.40 0.40
Parks Maintenance Manager - - - -
Parks Maintenance Lead - - - -
Parks Maintenance Specialist - - - -
Parks Maintenance Worker I, II, III - - - -
Street Maintenance Manager 0.95 0.95 0.95 0.95
Street Maintenance Lead 1.00 1.00 1.00 1.00
Street Maintenance Specialist 1.00 1.00 1.00 1.00
Street Maintenance Worker I, II, III 3.75 3.75 3.75 3.75
Total FTE's 7.60 7.60 7.60 7.60
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors 920 920 - -
Maintenance Workers - - - -
Total Annual Hours 920 920 - -
STREET & STORM DRAIN STAFF
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 96
STREETS & STORM DRAINS
2007/08 2008/09 2009/10 2010/11
Performance Objectives and Measures Actual Actual Estimated Budget
1.
a.Pavement Condition Index (out of 100 total points):Information
not available
Information
not available
Information
not available
72
b.Percentage of potholes repaired within 24 hours of
notification:
Information
not available
Information
not available
Information
not available
100%
2.
a.Storm drains cleaned and maintained to function properly
and avert damage from major storm events:
Information
not available
Information
not available
Information
not available
1,300
2007/08 2008/09 2009/10 2010/11
Activity and Workload Highlights Actual Actual Estimated Budget
1 Information
not available
Information
not available
Information
not available
500
2 Information
not available
Information
not available
7,000 8,000
To provide safe and functional roadway systems throughout
the City.
To ensure storm drains operate according to design and
function optimally.
Number of signs fabricated in-house and replaced:
Tons of asphalt used to pave City streets:
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 97
PARKS & LANDSCAPE MAINTENANCE
With the purpose of realigning functions into consolidated program budgets, the Parks & Landscape
Maintenance program under the current structure combines several prior year’s programs: Parks and
Open Space; Median and Parkways; and portions of the Environmental Funds and Gas Tax Fund budgets.
The focus of the Parks & Landscape Maintenance program is to provide attractive, well maintained, and
water efficient landscaping through the management and maintenance of the City’s parks, trails, open
spaces, landscaped medians and islands, and City facilities. This Parks & Landscape Maintenance
program manages the City’s parks, trails, and open spaces to provide safe, clean, and well-maintained
recreation facilities for residents and visitors. The Parks & Landscape Maintenance Division is
responsible for maintaining 13 parks and open space areas throughout the City.
BUDGET OVERVIEW
Budgeted revenues for this program include field use fees from sport user groups, and administrative fees
from Landscape & Lighting District for the staffing, engineering, legal fees, and administrative costs for
district oversight and maintenance. Revenues and expenses from the City’s tree replanting project were
eliminated from this operating program in FY 2007/08, and moved to a Capital Improvement Plan project
as a funding source for the City’s Tree Replanting Program and associated improvements.
Notable changes in the budget for FY 2010/11 include: reduced sports user fee revenues at Congress
Springs Park, due to less wear and tear than anticipated, and a resulting reduction in needed sod
replacement; increased maintenance charges for Kevin Moran Park-- which will see its first year of sports
use on the newly created practice field; a provision for supplies associated with West Valley College sport
fields, in keeping with the joint use agreement between the City and College; an increase in contracted
Park Landscape Service for Kevin Moran Park; and an increase in contracted trail maintenance for Joe’s
trail and the Village Pedestrian Enhancement Project, which will come on-line in FY 2010/11. The
remainder of budgeted expenditures consists of various repair and maintenance services, small tools and
maintenance supplies, plant stock, and operational supplies.
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 98
PARKS & LANDSCAPE MAINTENANCE
FY 2010/11 OBJECTIVES
Water Efficiency – The Parks and Landscape Maintenance Division will further its efforts to upgrade the
City’s irrigation system to increase water efficiency through plant selection, soil management, and
irrigation methods.
Tree Replanting – Through the City’s Tree Replanting program in the CIP, staff will plant new trees and
landscaping throughout the City in order to re-forest the City’s green spaces.
Upgrade Park Playground Equipment – In FY 2009/10, the City, in partnership with the Association of
Bay Area Governments, undertook a complete evaluation of all park playground equipment, resulting in a
prioritized list of repair and replacement needs that, over time, will be incorporated into the Capital
Improvement Program.
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
REVENUES
Taxes - - - - -
Intergovernmental Revenues 8,195 8,238 - - -
Fees, Licenses and Permits - - - - -
Charge for Services 194,033 129,732 135,058 135,057 163,233
Other Sources - 96 - - -
Rental Income 64,838 98,421 96,442 117,139 122,420
TOTAL REVENUES 267,066$ 236,487$ 231,500$ 252,196$ 285,652$
EXPENDITURES
Salaries and Benefits 917,454 986,247 1,060,768 1,044,495 1,085,810
Operating Expenditures
Materials & Supplies 54,623 61,038 54,300 55,639 62,820
Fees & Charges 147,724 153,271 182,295 189,278 193,120
Consultants & Contract Services 345,584 349,581 329,960 325,906 358,760
Meetings, Events & Training 1,862 2,106 2,025 1,526 2,000
Total Operating Expenditures 549,793 565,997 568,580 572,350 616,700
Fixed Assets 12,677 - - - -
Internal Service Charges 316,033 328,167 262,309 262,309 262,035
TOTAL EXPENDITURES 1,795,957$ 1,880,411$ 1,891,657$ 1,879,153$ 1,964,545$
GENERAL FUND REVENUES AND EXPENDITURES
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 99
PARKS & LANDSCAPE MAINTENANCE
KEY SERVICES
• Maintain all parks, trails, and open space areas in a safe, useable, and attractive condition
• Foster community awareness and support of the City’s parks and open space resources
• Coordinate and assist sport groups with use and care of recreational facilities
• Provide assistance with community events, such as the Chamber of Commerce’s Art & Wine
Festival, the Mustard Faire, the 4th of July event and the Annual Village Tree Lighting
• Provide for attractive, well maintained landscaped areas with plant maintenance and functioning
irrigation systems
• Maintain trash receptacles throughout the City
• Provide management and oversight of the City’s Landscape & Lighting District contract maintenance
work
Full Time Equivalents (FTE)*
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director 0.20 0.20 0.20 0.20
Assistant/Associate Engineer - - - -
Administrative Analyst I, II - - - -
Office Specialist II/III 0.50 0.50 0.50 0.50
Parks Maintenance Manager 0.95 0.95 0.95 0.95
Parks Maintenance Lead 1.00 1.00 1.00 1.00
Parks Maintenance Specialist 1.00 1.00 1.00 1.00
Parks Maintenance Worker I, II, III 5.75 5.75 5.75 5.75
Street Maintenance Manager - - - -
Street Maintenance Lead - - - -
Street Maintenance Specialist - - - -
Street Maintenance Worker I, II, III - - - -
Total FTE's 9.40 9.40 9.40 9.40
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors - - - -
Maintenance Workers 2,080 2,080 2,080 2,040
Total Annual Hours 2,080 2,080 2,080 2,040
PARKS AND LANDSCAPING STAFF
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 100
PARKS & LANDSCAPE MAINTENANCE
2007/08 2008/09 2009/10 2010/11
Performance Objectives and Measures Actual Actual Estimated Budget
1.
a.Percentage of parks with playground equipment
inspected annually:
Information
not available
Information
not available
Information
not available
100%
2.
a.Percentage of reports of needed park maintenance
receiving response within 48 hours:
Information
not available
Information
not available
Information
not available
100%
b.Percentage of reports of needed trail maintenance
receiving response within 48 hours:
Information
not available
Information
not available
Information
not available
100%
2007/08 2008/09 2009/10 2010/11
Activity and Workload Highlights Actual Actual Estimated Budget
1 Information
not available
Information
not available
12 12
2 Information
not available
Information
not available
Information
not available
61
3 Information
not available
Information
not available
Information
not available
25
Ensure parks playground equipment is functional and in
safe operating condition.
Ensure the City's park and trail facilities are well
maintained and functional.
Number of sport user group agreements:
Total acres of City parks maintained:
Total number of new trees planted in City parks:
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 101
VEHICLE & EQUIPMENT MAINTENANCE
The Vehicle & Equipment Maintenance Fund was opened as an Internal Service Fund effective with the
FY 2007/08 budget, and continues with the same purpose as the prior General Fund Equipment
Operations program: to maintain all City vehicles and equipment in accordance with manufacturers’
recommendations and requirements, and to ensure all vehicles and equipment are safe and function well.
Staff provides preventative maintenance and repair services; maintains repair, ownership, warranty, and
maintenance records of vehicle and equipment inventory; provides for regular cleaning of all vehicles in
accordance with the City’s non-point source permit; maintains sufficient fuel supplies at all times;
maintains records of fuel usage; and performs monthly operational tests of emergency generators.
BUDGET OVERVIEW
Revenues from this program reflect the allocated charges to all departments for the cost of providing
maintenance and repair services, and fueling vehicles and equipment.
The current year’s budget reflects the same level of planned fuel expenditures as the prior fiscal year.
However, the City recently implemented a new Vehicle and Equipment Use and Operation Policy, and
reduced the number of assigned take-home vehicles from seven to one. Therefore, it is possible, unless
fuel costs significantly increase, that actual fuel and maintenance costs may come in less than budgeted.
Most other expenditures are budgeted consistent with FY 2009/10.
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 102
VEHICLE & EQUIPMENT MAINTENANCE
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
SOURCE OF FUNDS
Beginning Fund Balance
Undesignated - 13,414 56,656 56,656 59,693
Total Beginning Fund Balance -$ 13,414$ 56,656$ 56,656$ 59,693$
Revenues
Fees, Licenses and Permits - - - - -
Charge for Services - - - - -
Other Sources 20,992 - - - -
Internal Service Charges 197,240 250,000 208,000 208,000 200,000
TOTAL REVENUES 218,232$ 250,000$ 208,000$ 208,000$ 200,000$
Operating Transfers In
Transfer In - - - - -
Total Operating Transfers -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS 218,232$ 263,414$ 264,656$ 264,656$ 259,693$
USE OF FUNDS
EXPENDITURES
Salaries and Benefits 63,118 61,467 73,542 73,973 75,739
Operating Expenditures
Materials & Supplies 94,121 60,734 64,000 55,500 56,500
Fees & Charges 4,019 5,320 6,000 6,000 6,000
Consultant & Contract Services 43,560 39,229 38,000 32,000 35,000
Meetings & Training - - - - -
Fixed Assets - - - - -
Internal Service Charges - 40,008 37,491 37,491 37,384
Total Expenditures 204,818$ 206,758$ 219,033$ 204,963$ 210,623$
Operating Transfers
Transfer Out - General Fund - - - - -
Transfers Out - - - - -
Total Operating Transfers -$ -$ -$ -$ -$
Ending Fund Balance
Undesignated 13,414 56,656 45,623 59,693 49,070
Total Ending Fund Balance 13,414$ 56,656$ 45,623$ 59,693$ 49,070$
TOTAL USE OF FUNDS 218,232$ 263,414$ 264,656$ 264,656$ 259,693$
SOURCE AND USE OF FUNDS
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 103
VEHICLE & EQUIPMENT MAINTENANCE
FY 2010/11 OBJECTIVES
Fleet Maintenance – The Vehicle & Equipment Maintenance program tracks vehicle and equipment
repair and maintenance history. Staff will continue to refine maintenance schedules and recordkeeping
activities to include all City vehicle & equipment for use in replacement schedules
KEY SERVICES
• Provide preventative maintenance and repairs for all City owned vehicles and equipment
• Comply with State and County air quality requirements
• Maintain the City’s fueling system and equipment
Full Time Equivalents (FTE)
2007/08 2008/09 2009/10 2010/11
City Staff Funded Funded Funded Funded
Public Works Director - - - -
Senior Civil Engineer - - - -
Assistant/Associate Engineer - - - -
Administrative Analyst I, II - - - -
Office Specialist II/III 0.10 0.10 0.10 0.10
Parks Maintenance Manager 0.05 0.05 0.05 0.05
Parks Maintenance Lead - - - -
Parks Maintenance Specialist - - - -
Parks Maintenance Worker I, II, III 0.25 0.25 0.25 0.25
Street Maintenance Manager 0.05 0.05 0.05 0.05
Street Maintenance Lead - - - -
Street Maintenance Specialist - - - -
Street Maintenance Worker I, II, III 0.25 0.25 0.25 0.25
Total FTE's 0.70 0.70 0.70 0.70
2007/08 2008/09 2009/10 2010/11
Temporary Staff Funded Funded Funded Funded
Engineering Inspectors - - - -
Maintenance Workers - - - -
Total Annual Hours - - - -
VEHICLE & EQUIPMENT MAINTENANCE STAFF
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 104
VEHICLE & EQUIPMENT MAINTENANCE
2007/08 2008/09 2009/10 2010/11
Performance Objectives and Measures Actual Actual Estimated Budget
1.
a.Percentage of fleet vehicles receiving annual safety
inspections:
Information
not available
Information
not available
Information
not available
100%
b.Percentage of fleet vehicles receiving annual preventative
maintenance:
Information
not available
Information
not available
Information
not available
100%
2.
a.Percentage of City vehicle fleet using alternate fuels
(including hybrid vehicles):
Information
not available
Information
not available
Information
not available
20%
2007/08 2008/09 2009/10 2010/11
Activity and Workload Highlights Actual Actual Estimated Budget
1 Information
not available
Information
not available
32 33
2 Information
not available
Information
not available
Information
not available
31
3 Information
not available
Information
not available
Information
not available
14
To provide safe and functional vehicles and equipment for
City use while also reducing overall fleet cost over time.
To reduce the City vehicle fleet's contribution to
greenhouse gas emissions by reductions and/or purchase of
alternative fuel vehicles.
Number of vehicles maintained
Number of oil changes performed per year:
Number of required smog checks performed per year:
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 105
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund provides a consistent level of funding for the replacement of vehicle
and equipment assets at the end of their life span. Staff prepared a replacement schedule for the City’s
vehicles and equipment for the next twenty years, with estimated life spans and calculated replacement
costs to determine funding needs each year, and determined an annual funding level expected to allow for
the scheduled replacement of vehicle and equipment assets as they reach the end of their useful life. The
result of this funding structure is a smoothing of operating expenses over the years, and a more accurate
reflection of the actual cost of operations.
With the high level of care and maintenance staff puts into the City’s vehicles, the replacement schedules
reflect a longer than average life span than other agencies use. The City is using eight years for vehicles
and trucks, whereas other cities use five years for general purpose vehicles. In some cases a vehicle or
equipment’s life span could be shorter or longer than expected, but with a replacement fund, adjustments
can most often be made without severely impacting the ongoing operating budget.
BUDGET OVERVIEW
The FY 2010/11 budget includes allocated charges of $110,000 for the annual replacement fund, with
approximately $25,627 in planned vehicle and equipment replacement costs. The FY 2010/11 planned
replacements are shown in the schedule on the following pages.
As this program is for funding set-aside only, there is no staffing assigned to this function.
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 106
EQUIPMENT REPLACEMENT FUND
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
SOURCE OF FUNDS
Beginning Fund Balance
Undesignated 8,574 98,110 153,214 153,214 237,587
Total Beginning Fund Balance 8,574$ 98,110$ 153,214$ 153,214$ 237,587$
Revenues
Fees, Licenses and Permits - - - - -
Charge for Services - - - - -
Other Sources - 13,568 6,000 - -
Internal Service Charges 200,000 200,001 110,000 110,000 100,000
Total Revenues 200,000$ 213,569$ 116,000$ 110,000$ 100,000$
Operating Transfers In
Transfer In from General Fund - - - - -
Total Operating Transfers -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS 208,574$ 311,679$ 269,214$ 263,214$ 337,587$
USE OF FUNDS
EXPENDITURES
Salaries and Benefits - - - - -
Operating Expenditures
Materials & Supplies - - - - -
Fees & Charges - - - - -
Consultant & Contract Services - - - - -
Meetings, Events & Training - - - - -
Fixed Assets 110,464 158,465 36,360 25,627 74,000
Internal Service Charges - - - - -
Total Expenditures 110,464$ 158,465$ 36,360$ 25,627$ 74,000$
Operating Transfers
Transfers Out - - - - 25,000
Total Operating Transfers -$ -$ -$ -$ 25,000$
Ending Fund Balance
Undesignated 98,110 153,214 232,854 237,587 238,587
Total Ending Fund Balance 98,110$ 153,214$ 232,854$ 237,587$ 238,587$
TOTAL USE OF FUNDS 208,574$ 311,679$ 269,214$ 263,214$ 337,587$
SOURCE AND USE OF FUNDS
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 107
EQUIPMENT REPLACEMENT FUND
FY 2010/11 OBJECTIVES
Vehicle Replacement – Purchase replacement vehicles and equipment in accordance with the FY 2010/1
replacement schedule
Alternative Vehicle Assessment – Continue program assessment of available fuel alternative vehicles to
determine usability, advantages, and cost-effectiveness in city fleet
KEY SERVICES
• Accumulate and provide annual funding for asset replacement
• Assess vehicles and equipment for proper replacement timing
• Prepare cost effectiveness study for asset replacement program.
2010/11
Yr Current Replacement Asset Replacement
Program Purch Vehicle / Equipment Vehicle / Equipment Life Cost
Vehicles
none scheduled -
Equipment
Streets 1996 Radar Sign Trailer Radar Sign Trailer 15 10,000
Parks 1996 Fertilizer Spreader Fertilizer Spreader 15 10,000
FY 2010/11 TOTAL REPLACEMENT COSTS 20,000$
VEHICLE & EQUIPMENT REPLACEMENT SCHEDULE
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 108
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 109
LANDSCAPE & LIGHTING DISTRICTS
The City maintains 24 Landscape and Lighting Districts throughout the City, through the consent of
property owners living along or within the boundaries of the Districts. The Districts are funded through
property tax assessments, or through property-owner approved benefit assessments.
Four of the City’s Districts are funded solely by property taxes, and another three Districts are funded by
both property tax and benefit assessments. The remaining seventeen are funded solely by benefit
assessment. Districts funded with property tax all existed prior to the passage in 1978 of Proposition 13,
which froze district assessment formulas built into the tax rates at the time of passage. As the property
tax funding alone was not sufficient, the three Districts that have benefit assessment revenues in addition
to property tax revenues approved a benefit assessment to augment funding.
The benefit assessment-based Landscape and Lighting Districts are exempt from Proposition 218
requirements requiring a 2/3 majority approval, unless approved assessment levels are increased. Section
5 of Proposition 218 provides that the measure does not apply to assessments existing as of November
1996 if the assessments were “imposed pursuant to a petition signed by the persons owning all of the
parcels subject to the assessment at the time the assessment was initially imposed”. Consequently, the
City is not required to conduct an election of the property owners unless the assessment is increased.
Since the passage of Proposition 218, the City ensures annual increases are built into the assessment
agreements to allow for up to 5% of assessment increases. With operational costs continuing to increase
each year, an annual increase enables the City to continue to provide the same level of services. Only two
of the Districts that were established prior to the passage of Prop 218 do not currently have this allowance
for annual increases built into the agreement.
SUMMARY BUDGET OVERVIEW
In FY 2007/08, the Landscape & Lighting District budget was restructured. In prior years, expenses
included staffing costs within each District for time spent on operational maintenance and oversight.
These costs are now accounted for as part of the administrative service fees and the costs included within
the Operating Transfers Out charges from each District. This change eliminated the duplication of total
staffing and benefits costs in the City’s Total Fund Financial Summaries.
Assessment levels also reflect the continued practice of building fund balance levels for future year’s
repairs and projects. This will create a level of protection to prevent the City from paying for unplanned
costs up front, and waiting to be repaid in following years.
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 110
LANDSCAPE & LIGHTING DISTRICTS
2007/08 2008/09 2009/10 2009/10 2010/11
Actuals Actuals Adjusted Estimated Proposed
SOURCE OF FUNDS
Beginning Fund Balance
Undesignated 316,776 209,821 359,916 359,916 437,472
Total Beginning Fund Balance 316,776$ 209,821$ 359,916$ 359,916$ 437,472$
Revenues
Taxes 176,256 188,078 158,466 161,650 173,295
Special Benefit Assessments 279,097 283,003 269,682 271,251 279,898
Interest Income 12,913 7,455 11,210 3,232 2,000
Total Revenues 468,266$ 478,535$ 439,358$ 436,133$ 455,193$
Operating Transfers In
Transfer from General Fund - 18,560 - - -
Transfer from General Fund - 28,180 - - -
Total Operating Transfers In -$ 46,740$ -$ -$ -$
TOTAL SOURCE OF FUNDS 785,042$ 735,096$ 799,274$ 796,049$ 892,665$
USE OF FUNDS
Expenditures
Salaries and Benefits - - - - -
Operating Expenditures
Materials & Supplies - 1,210 - 426 -
Fees & Charges 306,133 240,025 257,233 230,507 275,548
Consultant & Contract Services 101,088 105,765 278,828 127,644 355,608
Total Operating Expenditures 407,221$ 347,000$ 536,061$ 358,577$ 631,156$
Operating Transfers Out
Transfer to General Fund - - - - -
Transfer to Other Funds 168,000 28,180 - - -
Total Operating Transfers Out 168,000$ 28,180$ -$ -$ -$
Ending Fund Balance
Undesignated 209,821 359,916 263,213 437,472 261,509
Total Ending Fund Balance 209,821$ 359,916$ 263,213$ 437,472$ 261,509$
TOTAL USE OF FUNDS 785,042$ 735,096$ 799,274$ 796,049$ 892,665$
SOURCE & USE OF FUNDS
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 111
LANDSCAPE & LIGHTING DISTRICT
FY 2010/11 OBJECTIVES
District Assessments – Staff will continue to closely monitor all Landscaping and Lighting District Zones
for appropriate service and funding levels, and will make a determination of whether the City will
proceed with a vote on assessment increases for several of the districts that currently have negative fund
balances.
Number of Parcel Total Total
Zone #Assessment District Parcels Assessment Assessment Property Tax
Lighting Districts
231 Village Lighting District 780 - - 59,700
232 Azule LightingDistrict 120 - - 25,095
233 Sarahills Lighting District 64 127 8,131 -
Landscape Districts
241 Arroyo de Saratoga Landscape District 250 71 16,694 -
242 Bonnet Way Landscape District 41 127 5,215 -
243 Carnelian Glen 20 167 3,462 -
244 Cunningham/Glasgow Landscape District 31 232 7,128 -
245 Fredericksburg Landscape District 85 85 6,723 600
246 Greenbriar Landscape District 176 102 18,501 5,400
247 Kerwin Ranch Landscape District 16 618 10,212 -
248 Leutar Court Landscape District 9 426 3,252 -
249 Manor Drive Landscape District 29 114 73 3,500
251 McCartysville Landscape District 48 230 14,041 -
252 Prides Crossing Landscape District 863 46 45,942 -
253 Saratoga Legends Landscape District 15 554 8,727 -
254 Sunland Park Landscape District 200 92 14,493 -
255 Tricia Woods Landscape District 9 287 2,560 -
Landscape & Lighting Districts
271 Beauchamps Landscape District 55 153 8,699 -
272 Bellgrove Landscape & Lighting District 94 702 73,724 -
273 Gateway Landscape & Lighting District 11 varies 12,815 -
274 Horseshoe Landscape & Lighting District 52 184 9,958 -
275 Quito Lighting District 698 - - 47,000
276 Tollgate Landscape & Lighting District 61 162 9,547 -
277 Village Commercial Landscape District 132 - - 32,000
3,859 279,898$ 173,295$
FY 2010/11
Annual District Assessments
C ITY OF SARATOGA
P UBLIC W ORKS DEPARTMENT
C - 112