Loading...
HomeMy WebLinkAbout112-Public Safety .pdfCity of Saratoga Public Safety Department C - 133 PUBLIC SAFETY DEPARTMENT The Public Safety Department is comprised of two safety-oriented programs: the Public Safety Services Program, which focuses on providing day-to-day law enforcement services; and the Emergency Preparedness Program, which prepares the City for infrequent large-scale disaster and emergency occurrences. The Public Safety Department represents multiple external agencies that protect the community and provide emergency response as needed. The City of Saratoga contracts for law enforcement services with the Santa Clara County Sheriff’s Office (Sheriff’s Office), and receives fire protection and emergency services from he Saratoga and Santa Clara County (SCC) Fire District JPA. Animal control services are provided on contract by the City of San Jose Animal Care and Services Division (SJACS). As external agencies provide the operational and managerial staffing for these Public Safety programs, no city staff is assigned to this department. The City Council has identified the maintenance of basic Public Safety as their number one service priority. This includes traffic, patrol, and general law enforcement, and educating the community on crime prevention, traffic safety, and emergency response. The Public Safety Services Program supports the Council’s priorities through the Sheriff’s Office contract. The Emergency Preparedness Program provides for the oversight of preparations for the community’s emergency response efforts in the event of a significant earthquake, fire, or other natural or man-made disaster, and coordinates with emergency services agencies to prepare the City’s residents for self- sufficiency and proper response to emergency events. To this end, the City plans and trains for various situations in an effort to employ best practices, by determining outstanding needs, creating awareness, and educating City staff about their emergency response duties. The Emergency Preparedness Program is supported by SCC Fire personnel who develop the City’s Emergency Operations Plan and checklists; assist with the formation of an Emergency Operations Center (EOC), and train City staff and the community in Emergency Preparedness via the planning and supervision of drills and exercises. As all staffing needs are met through external agencies, staffing schedules are not included in this department’s budget section. City of Saratoga Public Safety Department C - 134 2007/08 2008/09 2009/10 2009/10 2010/11 Actuals Actuals Adopted Estimated Proposed REVENUES Taxes - - - - - Intergovernmental Revenues 198,201 150,439 175,000 232,175 188,000 Fees, Licenses and Permits - - - - - Charge for Services 32,722 22,701 20,000 14,000 27,950 Other Sources 354,230 402,859 275,000 300,118 425,000 TOTAL REVENUES 585,153$ 575,999$ 470,000$ 546,292$ 640,950$ EXPENDITURES Salaries and Benefits - - - - - Operating Expenditures Materials & Supplies 9,431 4,860 6,100 5,000 5,500 Fees & Charges 9,409 20,964 21,657 26,028 33,105 Consultants & Contract Services 3,931,370 4,169,576 4,306,997 4,349,882 4,541,633 Meetings, Events & Training 75 362 300 155 300 Total Operating Expenditures 3,950,285 4,195,763 4,335,054 4,381,065 4,580,538 Fixed Assets 2,355 - - - - Internal Service Charges - 9,909 10,180 10,180 10,260 TOTAL EXPENDITURES 3,952,640$ 4,205,672$ 4,345,234$ 4,391,245$ 4,590,798$ 2007/08 2008/09 2009/10 2009/10 2010/11 Actuals Actuals Adopted Estimated Proposed GENERAL FUND Public Safety Services 3,937,033$ 4,174,584$ 4,313,597$ 4,355,535$ 4,547,633$ Emergency Preparedness 15,607 31,088 31,637 35,710 43,165 TOTAL GENERAL FUND 3,952,640$ 4,205,672$ 4,345,234$ 4,391,245$ 4,590,798$ GENERAL FUND REVENUES AND EXPENDITURES DEPARTMENTAL EXPENDITURES BY PROGRAM City of Saratoga Public Safety Department C - 135 PUBLIC SAFETY SERVICES The City of Saratoga contracts for law enforcement services with the Santa Clara County Sheriff’s Office. As the City’s limited revenue base restricts the community’s service levels to minimal public safety services, the City entered into a 10-year contract with the County Sheriff’s Office in September, 2004 to provide basic patrol, traffic, and law enforcement services. With additional funding available in FY 2005/06, an enhancement to the contract funded an additional officer whose functions include school traffic enforcement, support for the Neighborhood Watch program, crime prevention assistance, citizen mediation, and limited school support. In FY 2007/08, additional property tax revenues from the passage of AB 117 allowed the Council to enhance the Sheriff’s contract further by increasing the 22,903 of service hours by an additional 1,046 hours, bringing total service hours to 23,949. The proposed budget maintains this level of service. The City also contracts with San Jose Animal Care and Services Division (SJACS) for field response, licensing, and shelter services, including pick up of stray, injured, or dead animals, complaint investigations, shelter for abandoned, impounded, lost, or stray animals, quarantine and testing of animals, medical services, and licensing of animals. BUDGET OVERVIEW Public Safety Program funding comes primarily from General Fund tax revenues, however additional revenues are received from two statewide funding sources and several operational revenue sources. The Supplemental Law Enforcement Services Fund (SLESF) provides the City with a $100,000 grant to be used for the enhancement of public safety services. The SLESF grant currently funds a School Resource Officer position for Public Safety. Additionally, the City receives an allocated share of the State’s Public Safety Sales Tax (Proposition 172), estimated at $74,000 for FY 2010/11. This is a decrease from prior years as a result of lower sales tax collected statewide and increasing administration fees charged to cities. Budgeted revenues for False Alarm Fines, Vehicle Code Bails and Fines, and Parking Citations are expected to bring in a total of $300,000 for the year, and another $14,000 is expected from the SJ Animal Control agency’s charges to Saratoga residents for boarding, licenses, and fines. The program’s expenditure increase is attributed to the Sheriff’s Office law enforcement contract and the Animal Services Contract. Due to a sharp rise in property crimes, additional funding was added for a shared detective between the three contract cities (Los Altos Hills, Cupertino, and Saratoga) in FY 2009/10. The Sheriff’s contract amount is increasing $184,746 from the FY 2009/10 amount based on Consumer Price Index (CPI) annual inflation factors and PERS retirement rate increases, as allowed under the contract. Total maximum cost for FY 2010/11 is expected to be $4,364,515. The City will receive a reimbursement if service contract costs come in under budget. Budgeted Public Safety expenditures also include minor operational costs for data ticket forms and supplies and county administrative fees for parking tickets. The Cal-ID program, run by the City of San Jose, provides fingerprint identification services. The program was eliminated in 2009 after Santa Clara City of Saratoga Public Safety Department C - 136 PUBLIC SAFETY SERVICES County conducted an audit of the program and determined that cities served under the Sheriff’s contract being charged on a population-based formula resulted in an inequity when compared to system usage. Over the last year, the Cal-ID contract was renegotiated to a usage formula lowering the annual cost from over $31,000 to $487 per year. The Public Safety Program also includes an Animal Control Services contract with the City of San Jose. The contract became effective on July 1, 2004 with an initial annual fee of $155,000 for the first three years. The contract states the fee is to increase every third year based on a formula which takes the lesser of either 1) the total of the Urban Wages and Clerical Workers for the San Francisco-Oakland-San Jose CPI increases for each of the prior three years, or 2) the total of the rise in San Jose Animal Control Officers for the prior three years. Effective July 1, 2007, the contract increased by the total comp growth of 6.75%, and on July 1, 2010 increased again by the prior three year’s total comp growth of 6.75%. The new annual rate effective for FY 2010/11 through FY 2012/13 is set at $176,631. City staffing costs are not included in this program as all operational and managerial duties are performed by the Santa Clara County Sheriff’s Office and the City of San Jose Animal Care & Services Division staff. The City of Saratoga is limited to oversight and coordination functions only. 2007/08 2008/09 2009/10 2009/10 2010/11 Actuals Actuals Adopted Estimated Proposed REVENUES Taxes - - - - - Intergovernmental Revenues 193,980 150,439 175,000 232,175 188,000 Fees, Licenses and Permits - - - - - Charge for Services 32,722 22,701 20,000 14,000 27,950 Other Sources 354,230 402,683 275,000 300,118 425,000 TOTAL REVENUES 580,932$ 575,823$ 470,000$ 546,292$ 640,950$ EXPENDITURES Salaries and Benefits - - - - - Operating Expenditures Materials & Supplies 438 1,486 1,100 - 500 Fees & Charges 5,225 3,521 5,500 5,653 5,500 Consultants & Contract Services 3,931,370 4,169,576 4,306,997 4,349,882 4,541,633 Meetings, Events & Training - - - - - Total Operating Expenditures 3,937,033 4,174,584 4,313,597 4,355,535 4,547,633 Fixed Assets - - - - - Internal Service Charges - - - - - TOTAL EXPENDITURES 3,937,033$ 4,174,584$ 4,313,597$ 4,355,535$ 4,547,633$ GENERAL FUND REVENUES AND EXPENDITURES City of Saratoga Public Safety Department C - 137 PUBLIC SAFETY SERVICES FY 2010/11 OBJECTIVES Community Emergency Response Team (CERT) Training – provide a new training module for current Saratoga CERT members in Urban Search methods. This new module would acquaint CERT members with the means to search for missing persons in a city environment. KEY SERVICES • Law enforcement services including traffic management, patrol and code enforcement, response to calls for service and traffic incidents • Public education and participation in community, school, and neighborhood groups • Crime prevention, deputy response, investigation, resolution of criminal cases, and subsequent participation in the prosecution of offenders • Records management functions including processing deputy reports and citations, criminal and traffic warrants and fingerprinting services • Coordination of Emergency Response activities with the SCC Fire District and City staff City of Saratoga Public Safety Department C - 138 PUBLIC SAFETY SERVICES 2007/08 2008/09 2009/10 2010/11 Performance Objectives and Measures Actual Actual Estimated Budget 1. a.Priority I calls (serious emergency and public hazard)46 64 62 63 b.Priority II calls ( immediate response, but non-emergency)2,988 2,865 2,901 2,930 c.Priority III calls (non-emergency)2,282 2,324 2,357 2,390 2. a.Average response to Priority I calls for service 5.08 min 4.51 min 4.12 min 4.01 min b.Average response to Priority II calls for service 7.91 min 6.59 min 6.34 min 6.24 min c.Average response to Priority II calls for service 12.93 min 10.35 min 10.28 min 10.16 min 3. a.Prepare and provide city staff with weekly reports of crime activity in the city 97%100%98%100% b.Provide monthly reports to staff and commissions 99%100%99%100% c.Provide community with weekly reports on city website Information not available Information not available Information not available 100% 4. a.Processing of criminal reports 3 days 3 days 3 days 3 days b.Processing of collision reports for involved parties 7 days 7 days 7 days 7 days c.Processing of collision reports for insurance companies 7 days 7 days 7 days 7 days 2007/08 2008/09 2009/10 2010/11 Activity and Workload Highlights Actual Actual Estimated Budget 1 11,876 13,071 13,158 13,200 2 1,874 2,288 2,140 2,000 3 296 255 308 350 4 996 1,109 1,100 1,200 5 1,963 2,102 2,331 2,480 6 3 4 3 3 7 18 17 22 20 Neighborhood Watch meetings presented Participation in Community Events Radio calls for service received in the city Total number of crime reports taken Total number of collision reports taken Total number of cases assigned to Detectives Assure that the Sheriff's Office is responsive to the needs of the community by documenting and providing responsive turnaround for responsible parties. Total number of cases filed with the DA for prosecution Provide Public Safety Response to the needs of the community in a timely, professional manner. Meet or exceed the service goals. Provide responsible community programs to assist residents in understanding and assisting in protection of their neighborhood and property. Provide Public Safety services to the community in an effort to protect life and property, while doing so in a responsive and professional manner. City of Saratoga Public Safety Department C - 139 EMERGENCY PREPAREDNESS The City of Saratoga is responsible for coordinating emergency response efforts in the event of a significant earthquake, fire, natural or man-made disasters. To prepare for this responsibility, City staff work in conjunction with the Sheriff’s Office and Santa Clara County (SCC) Fire Districts to plan and prepare for emergency situations. The City Emergency Operations Plan is reviewed annually and the document is updated as needed. An annual exercise is held to train staff in the activities associated with the Emergency Operations Center (EOC). Community Emergency Response Team (CERT) classes are offered through the Recreation Department with instructors from SCC Fire. The Saratoga Emergency Preparedness Committee, made up of personnel from SCC Fire, the Sheriff’s Office, SCC Office of Emergency Services, and the City’s Mayor, City Manager, and other City staff meets once each year to discuss the City’s preparedness activities and confirm that Saratoga remains in compliance with State and Federal requirements for training and planning. To increase self-sufficiency in the communities, SCC Fire provides Saratoga and its neighboring cities of Monte Sereno and Los Gatos with a full-time Emergency Preparedness Coordinator to train City staff and community members on emergency preparedness. The Emergency Preparedness Coordinator develops the City’s Emergency Operations Plan and checklists; assists with the formation of an EOC, trains City staff and the community in emergency preparedness; and plans and supervises drills and exercises. BUDGET OVERVIEW Funding for operational expenses come from General Fund revenues. Emergency Management Plan Grants (EMPG) are no longer available to the City for this program, and the CERT grant funding that was received in prior years is now managed at the County level. Expenditures for this program are minimal as staffing for the Emergency Preparedness Coordinator managing this program is provided and fully funded by Santa Clara County Fire, and there are only a few operational costs associated with this program. Approximately $4,500 per year is available to ensure the City’s EOC telephone lines are restored on a priority basis in the event of a disaster or emergency situation and to fund a County-supplied satellite telephone to sustain external emergency communications prior to cell phone or EOC telephone service restoration. A contribution of $23,025 is budgeted for the City’s portion of the Silicon Valley Regional Interoperability Project (SVRIP). The SVRIP is comprised of eighteen Santa Clara County jurisdictions, representing some thirty law enforcement, fire and emergency medical services agencies which have formed a partnership to enhance inter-agency coordination and communication between the public safety agencies. As part of this emergency preparedness organization, the City is required to participate in funding an executive director position; however allocations for SVRIP system maintenance costs are included in the Sheriff’s Officer’s contract. Another $5,000 is set aside each year to fund the ongoing effort to obtain needed emergency preparedness supplies, and $300 is available for meeting costs associated with the of Community Emergency Response Team (CERT) volunteer training program. City of Saratoga Public Safety Department C - 140 EMERGENCY PREPAREDNESS 2007/08 2008/09 2009/10 2009/10 2010/11 Actuals Actuals Adopted Estimated Proposed REVENUES Taxes - - - - - Intergovernmental Revenues 4,221 - - - - Fees, Licenses and Permits - - - - - Charge for Services - - - - - Other Sources - 176 - - - Pass-Through Accounts - - - - - TOTAL REVENUES 4,221$ 176$ -$ -$ -$ EXPENDITURES Salaries and Benefits - - - - - Operating Expenditures Materials & Supplies 8,993 3,374 5,000 5,000 5,000 Fees & Charges 4,184 17,443 16,157 20,375 27,605 Consultants & Contract Services - - - - - Meetings, Events & Training 75 362 300 155 300 Total Operating Expenditures 13,252 21,179 21,457 25,530 32,905 Fixed Assets 2,355 - - - - Internal Service Charges - 9,909 10,180 10,180 10,260 TOTAL EXPENDITURES 15,607$ 31,088$ 31,637$ 35,710$ 43,165$ GENERAL FUND REVENUES AND EXPENDITURES FY 2010/11 OBJECTIVES Mobile Emergency Preparedness Supply Trailer: Using 50/50 match funding from a Federal Emergency Management Performance grant, the City will be purchasing a supply trailer in which to house emergency preparedness supplies for the portion of the City east of I-85. Large Animal Relocation – The City is anticipating an annexation in the Mt. Eden area in FY 2010/11. This area features narrow roads and is highly prone to fire. Numerous properties have significant populations of large animals, such as horses. This effort will result in a plan to temporarily relocate these animals in the event of a disaster. City of Saratoga Public Safety Department C - 141 EMERGENCY PREPAREDNESS KEY SERVICES • Prepare and update Emergency Operations Plan for the City • Train City staff and community members on emergency preparedness • Maintain EOC, equipment, and technology to ensure Saratoga is in compliance with Federal, State, and County standards and requirements • Plan and supervise emergency drills and exercises • Oversee Emergency Management Planning and Community Emergency Response Team grants for the City 2007/08 2008/09 2009/10 2010/11 Performance Objectives and Measures Actual Actual Estimated Budget 1. a.Cumulative percentage of Saratoga residents who are CERT trained: 22%36%44%64% 2007/08 2008/09 2009/10 2010/11 Activity and Workload Highlights Actual Actual Estimated Budget 1 2 3 3 3 2 1 0 1 2 3 2 2 1 2 Number of annual community disaster training exercises: Number of annual disaster training exercises for City staff: Number of CERT courses offered per year: Develop emergency readinss of City staff and community members through disaster training and exercise programs. City of Saratoga Public Safety Department C - 142