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Home My WebLink About114-CIP Overview.pdfC ITY OF SAR ATOGA C APITAL I MPROVEMENT P LAN D - 1 CAPITAL IMPROVEMENT PLAN CIP PURPOSE The City of Saratoga’s FY 2010/11 – 2014/15 Capital Improvement Plan (CIP) represents an ongoing process through which the City identifies, prioritizes, and develops a multi-year plan for major capital expenditures and their associated funding sources, to improve and maintain the City of Saratoga’s roadways, parks, facilities, and other infrastructure. Generally CIP improvements are major expenditures that have a multi-year life, and result in becoming City assets. As a city is comprised of diverse infrastructure, the CIP is structured under four separate program areas in which projects are categorized by infrastructure type. This includes a Streets Program, a Parks & Trails Program, a Facilities Program, and an Administrative Improvement Program. The discrete program areas allow for further sub-classifications of projects the City is undertaking, and the tracking of resources expended for these purposes. The four programs are structured as follows: • Streets Program – includes projects which develop and maintain the City’s roadway system to provide safe and efficient traffic flows while minimizing traffic movement and noise through residential neighborhoods; street lighting for traffic safety at intersections and throughout public streets; infrastructure development and maintenance of street surfaces, storm drain systems, curbs, gutters and sidewalks; bridges and retaining walls; and roadway landscaping to maintain the quality streetscapes of the Saratoga community. Gas Tax revenues, Prop 142/TCR allocations and Road Impact Fees are dedicated funding sources for the Streets Program, with revenues in excess of $1 million per year. Funding for projects may also come from prior year General Fund savings, from development projects requiring mitigation of impacts, from partnerships with other jurisdictions, or from federal, state, and local grants as either part of statewide initiatives or through grant applications based on specific City projects. • Parks & Trails Program - includes projects to develop and improve parks and sport fields, park structures, trails, the city plaza park, and various citywide tree planting and maintenance. Dedicated funding for the Parks Program includes a Park Development Fee collected when a development project subdivides property, and from Tree Fines collected from un-permitted tree removals. Funding may also come from prior year General Fund savings, from grants and park bond funds, and from donations. Park projects may, on occasion, include community volunteer services for minor construction and clean-up projects. • Facilities Program - includes projects for purchasing, constructing or making capital repairs to City buildings, structures, and equipment. City buildings include the Civic Center and Chamber/Theater Building, the Senior/Community Center and auxiliary structures, the Corporation Yard and structures, the North Campus, the Historical Buildings including the Saratoga Museum, the McWilliams House, and the Book-Go-Round. Funding is not specifically designated for this capital program; allocations generally come from General Fund prior year savings or grant funds applied to qualified improvements, such as Community Development Block Grant funds for ADA improvements. C ITY OF SAR ATOGA C APITAL I MPROVEMENT P LAN D - 2 • Administrative Improvements Program – includes projects which provide operational efficiencies and improvements in the administration of City services. Administrative Improvement Projects are typically major expenditures for new systems or system upgrades, new technology equipment or services, large administrative projects such as converting a decades-long accumulation of microfiches, building plans, and legal documents, and for non-recurring operational improvement projects. Revenues for administrative projects may come from the City’s Internal Service Replacement Funds, from grants, or from prior year General Fund savings. PROGRAM PROCESS The City’s standard definition of a Capital Improvement Plan (CIP) project is for the construction, acquisition, rehabilitation, or non-routine maintenance work that generally costs $25,000 or more with a minimum useful life of 5 years at a fixed location. Projects under $25,000 may also be included in the CIP if they qualify as staged or ongoing improvement projects. The CIP endeavours to identify all capital improvements needed within the next five years, with cost estimates based on current year dollars. Estimates for carryover projects are updated as necessary to recent estimates based upon current design specifications. Equipment, operating, and maintenance costs incurred as an outcome of CIP projects are to be identified and included in the operating budget. Under direction from the City Manager, the Public Works Department takes the lead in the preparation of most street and park projects for consideration in the current Capital Improvement Plan. In coordination with other departments, proposed capital improvement projects and funding sources are reviewed to ensure the City’s priorities are addressed. New projects are then presented to the Planning Commission to ensure the projects are consistent with the City’s General Plan, and then the entire Capital Budget is presented to the City Council for final direction and approval. The FY 2010/11 summary update of the CIP budget reflects the City’s capital projects plan and estimated project status as of June 30, 2010. The CIP schedules reflect estimated unexpended fund balance at the beginning of the fiscal year, the estimated funding to be received during the fiscal year (by category), and the full appropriation of all available funds to allow for either completion of projects or large encumbrances for multi-year projects . On the following two pages, summary schedules and graphs illustrate the program budgets by project category and by fund for the four CIP Programs. C ITY OF SAR ATOGA C APITAL I MPROVEMENT P LAN D - 3 C APITAL P ROGRAM BUDGET BY P ROJECT C ATEGORY Estimated Category FY 2010/11 % Streets Program Street Repair & Resurfacing 2,593,685$ 23.3% Roadway Safety Projects 1,222,339 11.0% Street Landscaping & Beautification 286,186 2.6% Sidewalk, Curbs & Storm Drains 1,656,661 14.9% Bridge & Retaining Walls 846,418 7.6% Utility Undergrounding Projects - 0.0% Total Streets Program 6,605,289 59.4% Parks & Trails Program Citywide Projects 73,711 0.7% Park Projects 465,233 4.2% Trail Projects 2,607,276 23.4% Total Parks & Trails Program 3,146,220 28.3% Facility Program Citywide Projects 342,179 3.1% Civic Center Improvements 265,217 2.4% Saratoga Prospect Center Improvements 178,740 1.6% Village Historical Building Improvements 2,800 0.0% Library Building Improvements 365,033 3.3% Total Facility Program 1,153,969 10.4% Administrative Improvement Program Information Technology Projects 129,593 1.2% Communication System Improvements 50,000 0.4% IT Infrastructure Improvements 40,180 0.4% Total Administrative Improvement Program 219,773 2.0% TOTAL CIP BUDGET BY PROJECT CATEGORY 11,125,251$ 100% C ITY OF SAR ATOGA C APITAL I MPROVEMENT P LAN D - 4 C APITAL P ROGRAM BUDGET BY F UND Estimated Category FY 2010/11 % Street Program 411 CIP Streets Fund 2,911,787 26.2% 431 Streets Grant Fund 2,808,846 25.2% 481 Gas Tax Fund 884,656 8.0% Total Street Program 6,605,289 59.4% Park Program 412 CIP Park & Trail Fund 1,560,719 14.0% 421 Tree Fine Fund 4,956 0.0% 432 Park & Trail Grant Fund 1,580,545 14.2% Total Park & Trail Program 3,146,220 28.3% Facility Program 413 CIP Facility Fund 1,153,969 10.4% Total Facility Program 1,153,969 10.4% Administrative Program 414 CIP Administrative Fund 219,773 2.0% Total Administrative Program 219,773 2.0% TOTAL CIP BUDGET BY FUND 11,125,251 100%