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Home My WebLink About115-Streets Program.pdfC ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-5 STREET P ROGRAM The Capital Improvement Plan’s Streets Program provides for a safe and functional roadway and pedestrian street system. Projects within the Street Program are classified by their primary scope of work into five project categories: • Street Repair & Resurfacing Projects • Roadway Safety Improvements • Landscape & Beautification Improvements • Sidewalks, Curbs & Storm Drains • Bridge & Hillside Support Projects Street Repair & Resurfacing Projects – consist of projects which primarily repave and improve roadway surfaces. Projects include a general resurfacing project that provides annual funding for neighborhood, collector, and arterial street improvements on a priority basis. Funding is added to the ongoing project each year as available. Individual Street Repair & Resurfacing projects may be set up when specific roadway grants are provided for specifically identified bodies of work. Roadway Safety Improvements – include projects that improve roadway safety factors. Projects include a Traffic Safety project for small improvement items such as signs, striping and curbs as directed by the Traffic Safety Commission; ADA projects for accessibility enhancements such as curb ramps and audible signals; refuge lanes for traffic merging, railroad crossing improvements, radar feedback signs, and larger safety projects such as the bicycle and pedestrian safety improvements made to Highway 9. Landscape & Beautification Improvements – is a category for projects which improve the visual component of streets. This includes projects for median landscape improvements, city entrance signs, tree lighting, sidewalk furniture and accessories such as trash receptacles and news rack stands. Sidewalk, Curbs & Storm Drains – is comprised of sidewalk improvement and repair projects, curb, gutter, and storm drain improvements, and pedestrian improvement projects. These projects are both general and specific, depending on funding sources. Bridge & Hillside Support Projects – contain projects that repair, replace, or rehabilitate a deficient bridge structure or provide support for hillside roadways. Bridge structures falls under the guidance of federal and state regulations, and are often funded by these regulatory agencies, such as Caltrans or the Federal Highway Bridge Replacement and Rehabilitation Program (HBBR). Hillside Support projects are generally funded through transfers from the General Fund. The two schedules on the following pages list the Street Program’s capital projects and the Street Program’s summary funding by account classification. Following the summary schedules are individual project pages for each of the funded projects in this capital program. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-6 P ROJECT SUMMARY Two new Street projects were added in FY 2010/11, to make a total of twenty six active projects: • Monte Vista Storm Drain Repair • Canyon View / Elva Storm Drain Repair Five Street Improvement projects were finalized in the last fiscal year, meaning all invoices were paid, and all grant funding was received. In some cases, projects remain active even though completed if funding is outstanding. The five finalized projects are: Saratoga Sunnyvale Road Resurfacing; Village News Rack Enclosures; Village Pedestrian Design; Saratoga Sunnyvale Sidewalks; and Comer Road Retaining Wall. Total Expended Project STREETS PROJECT EXPENDITURE SUMMARY To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expenditures Street Repair & Resurfacing Projects 9111-001 Annual Street Resurfacing 3,213,268 2,255,350 1,100,000 1,100,000 1,100,000 1,100,000 9,868,618 9111-002 Annual Street Restriping & Signage 175,621 154,379 75,000 75,000 75,000 75,000 630,000 9112-001 Saratoga Sunnyvale Resurfacing 664,000 closed 9112-002 Saratoga Avenue Resurfacing 717,624 183,956 - - - - 901,580 Roadway Safety Improvements 9121-001 Roadway Safety & Traffic Calming 150,254 141,101 50,000 50,000 50,000 50,000 491,355 9121-002 Solar Radar Feedback Signs 47,442 14,558 - - - - 62,000 9121-003 ADA Accessible Signals 134,332 15,901 - - - - 150,233 9122-001 Highway 9 Safety Project - Phase 2 540,451 588,825 - - - - 1,129,276 9122-004 Highway 9 Safety Project - Phase 3 28,540 461,954 - - - - 490,494 Street Landscape & Beautification Projects 9132-001 Village Street Tree Lighting 24,664 25,336 - - - - 50,000 9132-002 Prospect Road Medians 198,337 51,663 - - - - 250,000 9132-003 City Entrance Sign/Monument - 23,788 - - - - 23,788 9132-004 Village News Rack Enclosures 30,000 closed - - - - 30,000 9132-005 Village Façade Program 4,022 15,978 - - - - 20,000 9138-001 Village LED Streetlights - 169,422 - - - - 169,422 Sidewalks, Curbs &Gutters 9141-001 Annual Sidewalk Repairs 183,720 97,385 50,000 50,000 50,000 50,000 481,105 9141-002 Annual Storm Drain Repairs 107,431 53,883 50,000 50,000 50,000 50,000 361,314 9142-001 El Quito Curb & Gutter 194,983 37,552 - - - - 232,535 9142-002 Sobey Road Culvert Repairs - 150,000 - - - - 150,000 9142-003 Village Pedestrian Design 121,636 closed - - - - 121,636 9142-004 Village S/W & Pedestrian Enhancements 230,359 1,012,150 - - - - 1,242,509 9142-005 Saratoga Avenue Sidewalk 30,257 75,651 - - - - 105,908 9142-006 Saratoga Sunnyvale Rd ADA Curbs 3,110 105,040 - - - - 108,150 9142-007 Saratoga Sunnyvale Rd Sidewalk 74,147 closed - - - - 9142-008 Monte Vista Storm Drain Repair - 75,000 - - - - 75,000 9142-009 Canyon View/Elva Storm Drain Repair - 50,000 - - - - 50,000 Bridges & Retaining Walls 9152-001 4th Street Bridge - 587,000 - - - - 587,000 9152-002 Quito Road Bridges 456,971 259,418 - - - - 716,389 9153-003 Comer Road Retaining Wall 83,017 closed - - - - 83,017 Utility Undergrounding Project 9171-001 Rule 20A Fund Project - - - - - - - 9171-002 Quito Road Undergrounding Project - - - - - - - Total Projects 7,414,185 6,605,290 1,325,000 1,325,000 1,325,000 1,325,000 18,581,328 Interfund Transfers 116,983 - 116,983 Total Project Expenditures 7,531,168 6,605,290 1,325,000 1,325,000 1,325,000 1,325,000 18,698,311 Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-7 STREET I MPROVEMENT P ROGRAM F UNDING SUMMARY Prior FY Total Year 2009/10 Funded Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREETS FUND State Roadway Allocations 293,393 298,823 592,216 314,604 300,000 300,000 300,000 300,000 2,106,820 Road Impact Fees 298,846 350,000 648,846 350,000 300,000 300,000 300,000 300,000 2,198,846 CIP Project Reimbursements 70,752 59,027 129,779 33,610 - - - - 163,389 Contributions/Assessments 836,590 8,200 844,790 - - - - - 844,790 Transfer In - General Fund 1,600,566 300,000 1,900,566 83,017 - - - - 1,983,583 Transfer In - Other CIP 618,336 193,149 811,485 - - - - - 811,485 Transfer In - CDBG 2,525 26,455 28,980 229,403 - - - - 258,383 Transfer In - L&L 263,178 - 263,178 - - - - - 263,178 GRANT FUND Federal Grants 853,826 234,601 1,088,427 2,769,727 - - - - 3,858,154 State Grants 524,421 44,352 568,773 982,901 - - - - 1,551,674 Local Grants - - - 20,000 - - - - 20,000 GAS TAX FUND - - - - - - Gas Tax Revenue 1,033,088 512,151 1,545,239 509,887 500,000 500,000 500,000 500,000 4,055,126 Transfer In - Other CIP 519,773 - 519,773 - - - - - 519,773 TOTAL REVENUES 3,984,186 1,235,654 8,942,052 5,293,149 1,100,000 1,100,000 1,100,000 1,100,000 18,635,201 Prior FY Total Year 2009/10 Expended Project CIP FARK EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREETS FUND Salary & Benefits - 85,000 85,000 85,000 85,000 85,000 85,000 85,000 510,000 Supplies & Expenses 111,927 52,992 164,919 - - - - - 164,919 Consultant/Contract Svs 248,807 191,514 440,321 91,101 - - - - 531,422 Construction Expenses 1,460,378 584,675 2,045,053 2,735,686 515,000 515,000 515,000 515,000 6,840,739 Transfers Out 281,500 203,149 484,649 - - - - - 484,649 GRANT FUND Supplies & Expenses 108 6,721 6,829 - - - - - 6,829 Consultant/Contract Svs 8,152 449,630 457,782 - - - - - 457,782 Construction Expenses 1,399,151 732,645 2,131,796 2,808,846 - - - - 4,940,642 Transfers Out 24,574 - 24,574 - - - - - 24,574 GAS TAX FUND - Supplies & Expenses 4,217 - 4,217 - - - - - 4,217 Consultant/Contract Svs 800 - 800 800 Construction Expenses 1,158,006 209,222 1,367,228 778,656 394,000 394,000 394,000 394,000 3,721,884 Transfers Out 212,000 106,000 318,000 106,000 106,000 106,000 106,000 106,000 848,000 TOTAL EXPENDITURES 2,102,612 1,117,330 7,531,168 6,605,289 1,100,000 1,100,000 1,100,000 1,100,000 18,536,457 Prior FY Total Year 2009/10 Estimated Project TOTAL ALL FUND SUMMARY Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity BEGINNING BALANCE - 1,729,058 1,847,382 - - - - Revenues & Transfers In 2,185,057 1,235,654 3,420,711 5,293,149 1,100,000 1,100,000 1,100,000 1,100,000 18,635,201 Expenditures & Transfers Out 455,999 1,117,330 1,573,329 6,605,289 1,100,000 1,100,000 1,100,000 1,100,000 18,536,457 ENDING BALANCE 1,729,058 1,847,382 4,994,040 535,242 - - - - 98,744 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-8 PROJECT DIRECTORY STREET REPAIR AND RESURFACING PROJECTS PAGE 9111-001 Annual Street Resurfacing & Maintenance D – 10 9111-002 Annual Street Restriping D – 14 9112-002 Saratoga Avenue Resurfacing D – 16 ROADWAY SAFETY PROJECTS 9121-001 Roadway Safety & Traffic Calming D – 20 9121-002 Solar Radar Feedback Signs D – 22 9121-003 ADA Accessible Signals D – 24 9122-001 Highway 9 Safety Improvements – Phase II D – 26 9122-004 Highway 9 Safety Improvements – Phase III D – 28 STREET LANDSCAPE & BEAUTIFICATION IMPROVEMENTS 9132-001 Village Side Street Tree Lighting D – 32 9132-002 Prospect Road Medians D – 34 9132-003 City Entrance/Sign Monument D – 36 9132-005 Village Façade Program D – 38 9138-001 Village LED Streetlights D – 40 SIDEWALK, CURBS & STORM DRAIN PROJECTS 9141-001 Annual Sidewalk Repairs D – 44 9141-002 Annual Storm Drain Upgrades D – 46 9142-001 El Quito Curb & Gutter D – 48 9142-002 Sobey Road Culvert Repair D – 50 9142-003 Village Pedestrian Enhancements D – 52 9142-004 Village Sidewalk Curb & Gutter Improvements D – 54 9142-005 Saratoga Avenue Sidewalk D – 56 9142-006 Saratoga Sunnyvale Road – ADA Curb Ramps D – 58 9142-008 Monte Vista Storm Drain D – 60 9142-009 Canyon View/Elva Storm Drain Repair BRIDGE AND RETAINING WALLS 9152-001 Fourth Street Bridge D – 64 9152-002 Quito Road Bridge Replacement D – 66 STREET UNDERGROUNDING PROJECTS 9171-001 Rule 20 Electric Undergrounding Conversion Projects D – 70 9171-002 Quito Road Electric Undergrounding Project D – 72 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-9 STREET REPAIR & RESURFACING PROJECTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-10 STREET R EPAIR & R ESURFACING P ROJECTS Project Name Annual Street Resurfacing Project Number 9111-001 Department Public Works Project Manager John Cherbone Description This is an ongoing annual project for street resurfacing to maintain the City’s pavement infrastructure. Location This is a Citywide project that is conducted throughout the fiscal year. Project Background Every two years, Harris & Company performs an assessment of City roads using the paving condition index (PCI). The PCI is based on a scale of 0 to 100. A score of 0 is used to indicate when roads have failed and 100 is used for roads in excellent condition. Scores are classified into five categories: Category Score “Very Poor” 0-25 “Poor” 25-49 “Good” 50-69 “Very Good” 40-89 “Excellent” 90-100 The City uses this assessment to prioritize streets for resurfacing. Roads in the worst condition and arterial roads with poor ratings are scheduled for resurfacing each year. Consequently, the City has achieved an average PCI rating of “Very Good” and has avoided costly deferred maintenance on deteriorated roads. Most work is performed by contractors. However, staff will conduct minor repairs to roadways when necessary. There is a total of 135 miles of roadway in Saratoga. Operating Budget Impacts Resurfacing streets on a regular basis extends the lifetime of Saratoga’s roadways, therefore minimizing the likelihood of larger and most costly projects in the future. Keeping the streets in good condition also reduces liability expenses caused by roads in poor condition. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-11 STREET R EPAIR & R ESURFACING P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed ANNUAL STREET RESURF ACING Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND State DOT Prop 42 (TCR)293,393 298,823 592,216 314,604 300,000 300,000 300,000 300,000 2,106,820 Road Impact Fees 233,846 275,000 508,846 200,000 300,000 300,000 300,000 300,000 1,908,846 Project Reimbursements 11,622 59,027 70,649 - - - - - 70,649 Transfers In 113,959 14,868 128,827 - - - - - 128,827 TOTAL 652,819 647,718 1,300,537 514,604 600,000 600,000 600,000 600,000 4,215,141 GRANT FUNDS Federal - STPL 97,167 - 97,167 - - - - - 97,167 State - Prop 1B 505,064 - 505,064 476,345 - - - - 981,409 TOTAL 602,230 - 602,230 476,345 - - - - 1,078,575 GAS TAX FUND Gas Tax Revenue 1,033,088 512,151 1,545,239 509,887 500,000 500,000 500,000 500,000 4,055,126 Transfers In 519,776 - 519,776 - - - - - 519,776 TOTAL 1,552,864 512,151 2,065,015 509,887 500,000 500,000 500,000 500,000 4,574,902 TOTAL REVENUES 2,807,913 1,159,869 3,967,782 1,500,836 1,100,000 1,100,000 1,100,000 1,100,000 9,868,618 Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-12 STREET R EPAIR & R ESURFACING P ROJECTS ANNUAL STREET RESURF ACING - CONTINUED Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND EXP Salary & Benefits - 85,000 85,000 85,000 85,000 85,000 85,000 85,000 510,000 Materials & Supplies 12,241 11,946 24,187 10,000 10,000 10,000 10,000 10,000 74,187 Fees & Expenses 1,436 - 1,436 - - - - - 1,436 Consultant/Contract Svs 37,271 9,411 46,682 50,000 50,000 50,000 50,000 50,000 296,682 Construction Expenses 328,922 233,491 562,413 873,923 455,000 455,000 455,000 455,000 3,256,336 Transfers Out 126,500 50,000 176,500 - - - - - 176,500 TOTAL 506,370 389,848 896,218 1,018,923 600,000 600,000 600,000 600,000 4,315,141 GRANT FUND EXP Construction Expenses 602,230 - 602,230 451,771 - - - - 1,054,001 Transfers Out 24,574 - 24,574 - - - - - 24,574 TOTAL 626,804 - 626,804 451,771 - - - - 1,078,575 GAS TAX EXP Materials & Supplies 2,224 - 2,224 - - - - - 2,224 Fees & Expenses 1,993 - 1,993 - - - - - 1,993 Consultant/Contract Svs 800 - 800 - - - - - 800 Construction Expenses 1,158,007 209,222 1,367,229 778,656 394,000 394,000 394,000 394,000 3,721,885 Transfers Out 212,000 106,000 318,000 106,000 106,000 106,000 106,000 106,000 848,000 TOTAL 1,375,024 315,222 1,690,246 884,656 500,000 500,000 500,000 500,000 4,574,902 TOTAL EXPENDITURES 2,508,198 705,070 3,213,268 2,355,350 1,100,000 1,100,000 1,100,000 1,100,000 9,968,618 Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND Beginning Balance - 146,449 404,319 - - - - - Revenues & T/I 652,819 647,718 1,300,537 614,604 600,000 600,000 600,000 600,000 4,315,141 Expenditures & T/O 506,370 389,848 896,218 1,018,923 600,000 600,000 600,000 600,000 4,315,141 Ending Balance 146,449 404,319 404,319 - - - - - - GRANT FUND Beginning Balance - (24,574) (24,574) - - - - - Revenues & T/I 602,230 - 602,230 476,345 - - - - 1,078,575 Expenditures & T/O 626,804 - 626,804 451,771 - - - - 1,078,575 Ending Balance (24,574) (24,574) (24,574) - - - - - - GAS TAX FUND Beginning Balance - 177,840 374,769 - - - - - Revenues & T/I 1,552,864 512,151 2,065,015 509,887 500,000 500,000 500,000 500,000 4,574,902 Expenditures & T/O 1,375,024 315,222 1,690,246 884,656 500,000 500,000 500,000 500,000 4,574,902 Ending Balance 177,840 374,769 374,769 - - - - - - TOTAL BALANCE 299,715 754,514 754,514 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-13 STREET R EPAIR & R ESURFACING P ROJECTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-14 STREET R EPAIR & R ESURFACING P ROJECTS Project Name Annual Street Restriping Project Number 9111-002 Department Public Works Project Manager Rick Torres Description This is an ongoing annual project for annual street restriping throughout the City to maintain roadway infrastructure and enhance roadway safety. In addition to restriping streets, this project includes repainting curbs and installing and replacing signs. Location This is a Citywide project; locations vary depending on prioritized streets for the year. Project Background Each year, existing striping, signage, and curbs are assessed by City staff to determine where repairs or additions are needed. The City focuses its efforts in areas that are in poor condition, where striping can reduce hazards, and locations that have been identified by staff, the Traffic Safety Commission, and residents as needing striping improvements. Striping work on smaller streets and school zones is done primarily by City staff. However, the City will hire contractors to perform larger projects or work on busy streets. Restriping is done with traditional road paint or thermoplastic. Street signs are primarily made and installed by City staff. There are 12,000 to 15,000 street signs in Saratoga. Funding for restriping comes from the Gas Tax Fund and Road Impact Fee. This money allows the City to properly maintain the striping, curbs, and street signs located on the 135 miles of roadway in Saratoga. Approximately 25,000 to 30,000 linear feet of road is painted every year. Operating Budget Impacts Conducting routine maintenance of striping, curbs, and signage on Saratoga streets reduces the need for extensive repairs in the future, thereby preventing larger and more time consuming restriping projects in the future. Additionally, regular restriping ensures that Saratoga roadways are clearly marked and safer for drivers to navigate. Staff time spent conducting work or overseeing contract work is incorporated into the operating budget on an ongoing basis. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-15 STREET R EPAIR & R ESURFACING P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed ANNUAL STREET RESTRIPING Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Road Impact Fees 65,000 75,000 140,000 150,000 75,000 75,000 75,000 75,000 590,000 Transfers In - Other CIP 40,000 - 40,000 - - - - - 40,000 TOTAL REVENUES 105,000 75,000 180,000 150,000 75,000 75,000 75,000 75,000 630,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies 55,642 - 55,642 - - - - - 55,642 Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 52,979 67,000 119,979 154,379 75,000 75,000 75,000 75,000 574,358 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 108,621 67,000 175,621 154,379 75,000 75,000 75,000 75,000 630,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - (3,621) 4,379 - - - - - Revenues & T/I 105,000 75,000 180,000 150,000 75,000 75,000 75,000 75,000 630,000 Expenditures & T/O 108,621 67,000 175,621 154,379 75,000 75,000 75,000 75,000 630,000 ENDING BALANCE (3,621) 4,379 4,379 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-16 STREET R EPAIR & R ESURFACING P ROJECTS Project Name Saratoga Avenue Resurfacing Project Number 9112-002 Department Public Works Project Manager Macedonio Nunez Description This project will resurface sections of Saratoga Avenue between Kerwin Ranch Road and the City Limits. Location Two sections of Saratoga Avenue will be resurfaced, one between the City Limits and Cox Avenue and another between Ranfree Lane and Kerwin Ranch Court. Project Background The City uses the paving condition index (PCI) to determine the conditions of roads. Ratings range from “failed” to “excellent”. On average, the City is able to maintain its roads at a PCI rating of “very good” by conducting surveys of the roads every two years and carefully monitoring street conditions. Regular maintenance of the roads helps avoid costly deferred maintenance on deteriorated roads and extends the lifetime of the City’s existing roadways. In 2009, the City sought and received federal stimulus funds to repave two sections of Saratoga Avenue. This street is one of the City’s arterial roads and receives significant use. The federal monies will help the City leverage limited funds to help maintain this critical City road. Operating Budget Impacts Funding for the work comes from American Recovery and Reinvestment Act monies, consequently significant staff time is expected to be spent tracking and reporting on use of these stimulus dollars. However, ongoing maintenance of City roadways will increase the longevity of existing streets and ultimately reduce long term capital expenses. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-17 STREET R EPAIR & R ESURFACING P ROJECTS PROJECT T IMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Bid Process August 2009 Council approves plans and authorizes bidding the project Contract award September 2009 Council awards contract Estimated Construction Start September 2009 Construction project begins Estimated Completion Date July 2010 Project is completed SARATOGA AVENUE RESURFACING Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In - Other CIP - 50,000 50,000 - - - - - 50,000 TOTAL STREET FUND - 50,000 50,000 - - - - - 50,000 GRANT FUND Federal Stimulas Grant - 234,601 234,601 616,979 - - - - 851,580 TOTAL GRANT FUND - 234,601 234,601 616,979 - - - - 851,580 TOTAL REVENUES - 284,601 284,601 616,979 - - - - 901,580 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - 1,093 1,093 - - - - - 1,093 Construction Expenses - - - 48,907 - - - - 48,907 Transfers Out - - - - - - - - - TOTAL STREET FUND - 1,093 1,093 48,907 - - - - 50,000 GRANT FUND Fees & Expenses - 6,677 6,677 - - - - - 6,677 Construction Expenses - 709,854 709,854 135,049 - - - - 844,903 TOTAL GRANT FUND - 716,531 716,531 135,049 - - - - 851,580 TOTAL EXPENDITURES - 717,624 717,624 183,956 - - - - 901,580 Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND Beginning Balance - - 48,907 - - - - - Revenues & T/I - 50,000 50,000 - - - - - 50,000 Expenditures & T/O - 1,093 1,093 48,907 - - - - 50,000 Ending Balance - 48,908 48,907 - - - - - - GRANT FUND Beginning Balance - - (481,930) - - - - - Revenues & T/I - 234,601 234,601 616,979 - - - - 851,580 Expenditures & T/O - 716,531 716,531 135,049 - - - - 851,580 Ending Balance - (481,930) (481,930) - - - - - - TOTAL BALANCE - (433,022) (433,023) - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-18 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-19 ROADWAY SAFETY PROJECTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-20 R OADWAY SAFETY P ROJECTS Project Name Roadway Safety & Traffic Calming Project Number 9121-001 Department Public Works Project Manager Kristin Borel Description In conjunction with the Traffic Safety Commission, this project develops and implements traffic calming improvements. This includes the installation of roadway devices that enhance pedestrian and roadway safety. Location This is a Citywide project that is conducted on an ongoing basis. Project Background The Traffic Safety Commission (TSC) and staff review and assess traffic concerns throughout the City. Most of the time small improvements are recommended that are within the scope of the operating budget. Occasionally, more costly remediations are warranted and roadway safety and traffic calming funds are used. These funds are used for traffic calming improvements such as speed bumps, median chokers, and bulb outs that slow traffic and enhance pedestrian safety. Traffic projects on the CIP list are reviewed each year by the TSC and prioritized according to safety. Priority is given to projects adjacent to schools. Last year, three projects were completed: - A new center refuge median on Quito Road at McCoy was installed to help improve the safety for pedestrians trying to cross Quito Road; - A small median on Aspesi was constructed to help slow traffic before a curve in the roadway where traffic was speeding and drifting into the lane of oncoming traffic; and - A new speed bump was installed on Cox Avenue between Paseo Presada and Quito Road to help slow traffic through this corridor. Operating Budget Impacts The goal of this fund is to make roads safer. Projects are primarily focused on reducing driver speed and making pedestrians more visible, which has ultimately helped to reduce the number of accidents in the City. Engineering staff time for oversight of these projects is incorporated into the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-21 R OADWAY SAFETY P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 15, 2010 Prepare plans and specifications Begin Bid Process May 15, 2010 Council approves plans and authorizes bidding the project Contract award June 15, 2010 Council awards contract for …. Estimated Construction Start July 15, 2010 Construction project begins Estimated Completion Date October 15,2010 Project is completed …or Phase I completion date, Phase II, etc. ROADWAY SAFETY & TRAFFIC CALMING Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 191,355 100,000 291,355 - 50,000 50,000 50,000 50,000 491,355 TOTAL REVENUES 191,355 100,000 291,355 - 50,000 50,000 50,000 50,000 491,355 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies 37,418 2,305 39,723 - 50,000 50,000 50,000 50,000 239,723 Fees & Expenses - - - - - - - - - Consultant/Contract Svs 20,116 40,000 60,116 91,101 - - - - 151,217 Construction Expenses 33,750 16,666 50,416 50,000 - - - - 100,416 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 91,283 58,971 150,254 141,101 50,000 50,000 50,000 50,000 491,355 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - 100,072 141,101 - - - - - Revenues & T/I 191,355 100,000 291,355 - 50,000 50,000 50,000 50,000 491,355 Expenditures & T/O 91,283 58,971 150,254 141,101 50,000 50,000 50,000 50,000 491,355 ENDING BALANCE 100,072 141,101 141,101 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-22 R OADWAY SAFETY P ROJECTS Project Name Solar Radar Feedback Signs Project Number 9121-002 Department Public Works Project Manager Kristin Borel Description This project includes purchase and installation of solar radar feedback signs to assist with speed reduction on City streets. Location This is a Citywide project with locations throughout the City. Project Background The Traffic Safety Commission (TSC) and staff review and assess traffic concerns throughout the City. Speeding is one of the primary concerns raised by residents. Consequently, the TSC and staff have been working together to find ways to address speeding issues in the City. Radar feedback signs have been an effective traffic calming solution. Radar feedback signs are vehicle activated signs which display driver speeds on an LED panel as motorists approach. The signs are intended to alert drivers when they are driving above the speed limit or at unsafe speeds. Studies have shown that radar speed signs effectively slow traffic down. The City has two types of radar feedback signs. The first is a portable display, which is attached to a trailer that can be placed in areas where concerns with speeding are highest. It is frequently placed near schools and residential streets with high traffic volumes. The City also has three sets of permanent displays. One sign is on Saratoga-Los Gatos Road and two sets are on Cox Avenue. The TSC, staff, and traffic engineer will work with residents to determine where additional signs will need to be placed Operating Budget Impacts While solar radar feedback signs do require maintenance, the signs have helped to reduce traffic speeds in the City and have consequently increased safety on Saratoga roads. Costs associated with project management have already been incorporated in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-23 R OADWAY SAFETY P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed SOLAR RADAR FEEDBACK SIGNS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 62,000 - 62,000 - - - - - 62,000 TOTAL REVENUES 62,000 - 62,000 - - - - - 62,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 47,442 - 47,442 14,558 - - - - 62,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 47,442 - 47,442 14,558 - - - - 62,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING B ALANCE - 14,558 14,558 - - - - - Revenues & T/I 62,000 - 62,000 - - - - - 62,000 Expenditures & T/O 47,442 - 47,442 14,558 - - - - 62,000 ENDING BALANCE 14,558 14,558 14,558 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-24 R OADWAY SAFETY P ROJECTS Project Name ADA Accessible Signals Project Number 9121-003 Department Public Works Project Manager Kristin Borel Description This project will complete ADA improvements to existing signalized intersections throughout Saratoga. Pushbuttons at these intersections will be replaced with “vibrotactile” buttons for the visually impaired. Location This project will upgrade the 15 City owned signalized intersection with traffic signals. Project Background This project will update existing signals with audible signals for the visually impaired. The City plans to install a “vibrotactile” type of pedestrian signal. This new pushbutton will vibrate when the “WALK” signal is on, giving visually impaired pedestrians a cue to cross the street. This is an unobtrusive means of providing the visually impaired with 100% confidence that the “WALK” signal is on. ADA improvements to ramps, curbs, and crosswalks will also be included in this project. Money for this project has been provided through the Community Development Block Grant (CDBG). As money becomes available each year, more intersections will be upgraded until all the City owned intersections have been improved. Improvements will be conducted by contractors, but the project will be managed by staff. The project will be broken up into two phases. The first phase will be completed before the end of the 2009/2010 fiscal year. The second phase will be completed in fiscal year 2010/2011. Operating Budget Impacts This project will increase safety for visually impaired pedestrian in Saratoga. Consequently, it will also reduce liability expenses associated with pedestrian accidents. Engineering staff time for project design and oversight will be incorporated into the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-25 R OADWAY SAFETY P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase March 2010 Prepare plans and specifications Begin Bid Process May 2010 Council approves plans and authorizes bidding the project Contract award June 2010 Council awards contract Estimated Construction Start July 2010 Construction project begins Estimated Completion Date October 2010 Project is completed ADA ACCESSIBLE SIGNALS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding GRANT FUND Transfers In - CDBG - 134,332 134,332 22,901 - - - - 157,233 TOTAL REVENUES - 134,332 134,332 22,901 - - - - 157,233 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended GRANT FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - 134,332 134,332 22,901 - - - - 157,233 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - 134,332 134,332 22,901 - - - - 157,233 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity GRANT FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - 134,332 134,332 22,901 - - - - 157,233 Expenditures & T/O - 134,332 134,332 22,901 - - - - 157,233 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-26 R OADWAY SAFETY P ROJECTS Project Name Highway 9 Safety Improvements Phase II Project Number 9122-001 Department Public Works Project Manager Iveta Harvancik Description A multi-agency pedestrian and bicycle safety improvement project to enhance the safety of the Highway 9 corridor, which links the communities of Saratoga, Monte Sereno, and Los Gatos. Location The project covers the section of Highway 9 that links Saratoga to Monte Sereno. Project Background Due to several accidents on Highway 9, Saratoga, Monte Sereno, and Los Gatos participated in a feasibility study to add bicycle lanes and pedestrian paths along the Highway 9 corridor. An ad hoc committee comprised of two Council members from each jurisdiction formed to accept public input on development of a master plan for Highway 9 safety improvements. The Saratoga City Council approved the master plan in April 2007. Due to the limited funding sources, a project phasing approach is necessary. Phase 1 was administered by the Town of Los Gatos and included installation of bicycle lanes on both sides of Highway 9 between Saratoga and Los Gatos. Additionally, two pedestrian-activated lighted crosswalks were installed. The improvements were completed in 2008 and were funded by a federal Congestion Mitigation and Air Quality (CMAQ) grant and matching funds from the cities. Phase 2 will be managed by the City of Saratoga and will be partially funded from remaining CMAQ funds from Phase 1 and a Highway Safety Improvement Program (HSIP) grant. Phase 2 will include installation of pedestrian pathways, curbs, retaining walls, driveway modifications, crosswalks, signage, and striping between Saratoga and Monte Sereno on Highway 9. Phase 3 will include improvements to the Austin Way and Highway 9 intersection and will also be administered by the City of Saratoga. Operating Budget Impacts This project will require project management, engineering oversight, and grant reporting, which is already incorporated in to the FY 2010/11 budget. Once completed, the City anticipates increased maintenance expenses associated with upkeep of pathways, retaining walls, and curbs. However, the project will also increase safety for pedestrians on the Highway 9. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-27 Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Project Reimbursements - - - 33,610 - - - - 33,610 Community Benefit Assess - 8,200 8,200 - - - - - 8,200 Transfers In 175,960 - 175,960 - - - - - 175,960 TOTAL 175,960 8,200 184,160 33,610 - - - - 217,770 GRANT FUND Federal - HSIP Grant - - - 900,000 - - - - 900,000 Local - SCC Roads & Airport - - - 11,506 - - - - 11,506 TOTAL - - - 911,506 - - - - 911,506 TOTAL REVENUES 175,960 8,200 184,160 945,116 - - - - 1,129,276 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Consultant/Contract Svs - 57,154 57,154 - - - - - 57,154 Construction Expenses 15,831 - 15,831 119,785 - - - - 135,616 Transfers Out 25,000 - 25,000 - - - - - 25,000 TOTAL 40,831 57,154 97,985 119,785 - - - - 217,770 GRANT FUND Fees & Expenses 108 44 152 - - - - - 152 Consultant/Contract Svs 1,224 441,090 442,314 - - - - - 442,314 Construction Expenses - - - 469,040 - - - - 469,040 TOTAL 1,332 441,134 442,466 469,040 - - - - 911,506 TOTAL EXPENDITURES 42,163 498,288 540,451 588,825 - - - - 1,129,276 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND Beginning Balance - 135,129 86,175 - - - - - Revenues & T/I 175,960 8,200 184,160 33,610 - - - - 217,770 Expenditures & T/O 40,831 57,154 97,985 119,785 - - - - 217,770 Ending Balance 135,129 86,175 86,175 - - - - - - GRANT FUND Beginning Balance - (1,332) (442,466) - - - - - Revenues & T/I - - - 911,506 - - - - 911,506 Expenditures & T/O 1,332 441,134 442,466 469,040 - - - - 911,506 Ending Balance (1,332) (442,466) (442,466) - - - - - - ENDING BALANCE - (1,332) - 469,040 - - - - 911,506 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year R OADWAY SAFETY P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 15, 2010 Prepare plans and specifications Begin Bid Process May 15, 2010 Council approves plans and authorizes bidding the project Contract award June 15, 2010 Council awards contract for …. Estimated Construction Start July 15, 2010 Construction project begins Estimated Completion Date October 15,2010 Project is completed …or Phase 1 completion date, Phase II, etc. HIGHWAY 9 SAFETY IMPROVEMENTS – PHASE II C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-28 R OADWAY SAFETY P ROJECTS Project Name Highway 9 Safety Improvements Phase III Project Number 9122-001 Department Public Works Project Manager Iveta Harvancik Description A multi-agency pedestrian and bicycle safety improvement project to enhance the safety of the Highway 9 corridor, which links the communities of Saratoga, Monte Sereno, and Los Gatos. Location This project will be located at Austin Way and Highway 9 in Saratoga. Project Background This project marks the third phase of safety improvements to the Highway 9 corridor that stretches from Saratoga to Los Gatos. The improvements were initiated following several accidents on Highway 9. This third phase of improvements will realign the Austin Way and Highway 9 intersection to make it easier for motorists to see bicyclists. The project will also include installation of bicycle loops at all of the signalized intersections along the Highway 9 corridor. The project is expected to make it safer for bicyclists traveling along this section of Highway 9. Most of the funding for this phase will come from Prop 116 monies from the State. The first phase of Highway 9 safety improvements was administered by the Town of Los Gatos and included installation of bicycle lanes on both sides of Highway 9 between Saratoga and Los Gatos. Additionally, two pedestrian-activated lighted crosswalks were installed. The improvements were completed in 2008 and were funded by a federal Congestion Mitigation and Air Quality (CMAQ) grant and matching funds from the cities. The second phase will be managed by the City of Saratoga and will include installation of pedestrian pathways, curbs, retaining walls, driveway modifications, crosswalks, signage, and striping between Saratoga and Monte Sereno on Highway 9. Operating Budget Impacts This project will require project management, engineering oversight, and grant reporting, which is already incorporated in to the FY 2010/11 budget. However, the project will also increase safety on the Highway 9 for bicyclists and may reduce accidents. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-29 R OADWAY SAFETY P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 15, 2010 Prepare plans and specifications Begin Bid Process May 15, 2010 Council approves plans and authorizes bidding the project Contract award June 15, 2010 Council awards contract for …. Estimated Construction Start July 15, 2010 Construction project begins Estimated Completion Date October 15,2010 Project is completed …or Phase 1 completion date, Phase II, etc. HIGHWAY 9 SAFETY IMPROVEMENTS – PHASE III Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding GRANT FUND Federal - CMAQ Grant - - - 462,000 - - - - 462,000 State - MTC (TDA) - 20,000 20,000 - - - - - 20,000 Local - SCC Roads & Airport - - - 8,494 - - - - 8,494 Transfers In - - - - - - - - - TOTAL REVENUES - 20,000 20,000 470,494 - - - - 490,494 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended GRANT FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - 8,540 8,540 - - - - - 8,540 Construction Expenses - 20,000 20,000 461,954 - - - - 481,954 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - 28,540 28,540 461,954 - - - - 490,494 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity GRANT FUND BEGINNING BALANCE - - - (8,540) - - - - - Revenues & T/I - 20,000 20,000 470,494 - - - - 490,494 Expenditures & T/O - 28,540 28,540 461,954 - - - - 490,494 ENDING BALANCE - (8,540) (8,540) - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-30 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-31 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-32 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS Project Name Village Side Street Tree Lighting Project Number 9132-001 Department Public Works Project Manager Kevin Meek Description This project funds the extension of decorate tree lighting in the Village. Location This project will extend decorative lighting to the trees located on Highway 9 between Big Basin Way and the Saratoga Historical Park. Project Background In the 1980’s, the City added electricity to tree wells along Big Basin Way in the Village. The electricity has been used for tree lights in the Village, making the downtown commercial area more attractive. This project will add electricity to tree wells on Highway 9 between Big Basin Way and the Saratoga Historical Park, expanding the area where tree lights can be installed. Work for this project will be conducted by a contractor and the improvements will be funded by the City. Operating Budget Impacts This project will improve the aesthetics of the Village, making it more attractive to businesses and shoppers. Consequently, it may help to increase sales taxes. The cost of overseeing the project and maintaining it in the future has already been accounted for in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-33 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 15, 2010 Prepare plans and specifications Begin Bid Process May 15, 2010 Council approves plans and authorizes bidding the project Contract award June 15, 2010 Council awards contract for …. Estimated Construction Start July 15, 2010 Construction project begins Estimated Completion Date October 15,2010 Project is completed …or Phase 1 completion date, Phase II, etc. VILLAGE SIDE STREET LIGHTING Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 50,000 - 50,000 - - - - - 50,000 TOTAL REVENUES 50,000 - 50,000 - - - - - 50,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies 341 - 341 - - - - - 341 Fees & Expenses - - - - - - - - - Consultant/Contract Svs 4,020 - 4,020 - - - - - 4,020 Construction Expenses 20,302 - 20,302 25,336 - - - - 45,638 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 24,664 - 24,664 25,336 - - - - 50,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - 25,336 25,336 - - - - - Revenues & T/I 50,000 - 50,000 - - - - - 50,000 Expenditures & T/O 24,664 - 24,664 25,336 - - - - 50,000 ENDING BALANCE 25,336 25,336 25,336 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-34 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS Project Name Prospect Road Medians Project Number 9132-002 Department Public Works Project Manager Iveta Harvancik Description This project funds construction of medians on Prospect Avenue. Location This project is located on Prospect Avenue between Saratoga Avenue and Saratoga-Sunnyvale Road. Project Background In the 1970s, a median was installed on Prospect Avenue between Saratoga Creek and Titus Avenue. Since then, residents in the area have shown increasing interest in expanding this median along Prospect Avenue and adding landscaping. In response to the growing demand for landscaped medians on Prospect Avenue, the City included the Prospect Road Median project in the five year CIP in 2001. Residents in Saratoga and San Jose responded favorably, submitting a petition in favor of the median signed by 270 residents from both cities. Saratoga then developed a master plan for the Prospect Avenue medians, which the Council approved in 2008. The plan calls for construction of 17 landscaped medians along 2.5 mile stretch of Prospect Avenue between Saratoga-Sunnyvale Road and Saratoga Avenue. The first of these medians, number 11 located between Titus Avenue and Provincetown Drive, was built in 2009. There are approximately 4.5 miles of landscaped medians in the City. Staff is seeking funding opportunities to complete the Prospect Avenue Median master plan and funding been set aside for this project to be used for matching grants. Operating Budget Impacts This project will increase maintenance expenses, as medians and landscaping will need to be cared for. However, the median will also increase driver, pedestrian, and bicyclist safety along Prospect Avenue by regulating the traffic traveling across Prospect. Additionally, the construction of landscaped medians on Prospect Avenue will enhance the beauty of this section of Saratoga. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-35 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 15, 2010 Prepare plans and specifications Begin Bid Process May 15, 2010 Council approves plans and authorizes bidding the project Contract award June 15, 2010 Council awards contract for …. Estimated Construction Start July 15, 2010 Construction project begins Estimated Completion Date October 15,2010 Project is completed …or Phase 1 completion date, Phase II, etc. PROSPECT ROAD MEDIANS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 250,000 - 250,000 - - - - - 250,000 TOTAL REVENUES 250,000 - 250,000 - - - - - 250,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses 1,726 - 1,726 - - - - - 1,726 Consultant/Contract Svs 44,568 - 44,568 - - - - - 44,568 Construction Expenses 37,670 99,373 137,043 51,663 - - - - 188,706 Transfers Out 15,000 - 15,000 - - - - - 15,000 TOTAL EXPENDITURES 98,964 99,373 198,337 51,663 - - - - 250,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - 151,036 51,663 - - - - - Revenues & T/I 250,000 - 250,000 - - - - - 250,000 Expenditures & T/O 98,964 99,373 198,337 51,663 - - - - 250,000 ENDING BALANCE 151,036 51,663 51,663 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-36 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS Project Name City Entrance/Sign Monument Project Number 9132-003 Department Public Works Project Manager John Cherbone Description This project will fund addition of monument signs at primary entrances to the City. Location Signs will be located at entrances to the City. Exact locations are to be determined. Project Background The City currently has two entrance monument signs located on Saratoga Avenue and Saratoga-Sunnyvale Road at the City limits. A monument sign is also located at Saratoga City Hall. Funding is available for another sign. Although a location has not been selected, it is anticipated that the sign will be placed along the City’s western boundaries. The design of the new monument sign will likely be similar in nature to the sign located at City Hall, which is shown in the photo above. Work will be performed by contractors and managed by City staff. Operating Budget Impacts Any new signs will require additional maintenance, such as routine repair work and cleaning. However, the signs will serve as an attractive way to mark the main entrances to the City. Costs associated with project management have been included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-37 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Request Cost Estimates January 2011 Seek estimates for project costs Sign Agreement February 2011 Select a contractor to perform the work and sign an agreement Estimated Construction Start April 2011 Construction project begins Estimated Completion Date June 2011 Project is completed CITY ENTRANCE/SIGN MONUMENT Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 23,788 - 23,788 - - - - - 23,788 TOTAL REVENUES 23,788 - 23,788 - - - - - 23,788 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 23,788 - - - - 23,788 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 23,788 - - - - 23,788 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - 23,788 - 23,788 - - - - - Revenues & T/I 23,788 - 23,788 - - - - - 23,788 Expenditures & T/O - - - 23,788 - - - - 23,788 ENDING BALANCE 23,788 23,788 23,788 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-38 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS Project Name Village Façade Program Project Number 9132-005 Department City Manager’s Office Project Manager Crystal Morrow Description This program is intended to enhance the beauty of Saratoga Village by offering an incentive to business and property owners to make façade improvements that maintain the historic character and charm of the Village. Location This program serves properties located in the Saratoga Village on or visible from Big Basin Way. Project Background In 2004, the City of Saratoga began the Village Façade Improvement Program to revitalize the downtown area and encourage private investment in the Village Commercial District that runs along Big Basin Way in the City’s downtown area. Property owners or business owners can receive up to a 50% reimbursement for the cost of making improvements to the façade of their buildings. The maximum award is $5,000. Only properties located on or visible from Big Basin Way qualify for Village Façade Improvement Program funding. Eligible projects range from exterior paint, installation of awnings, improvements to sidewalk seating areas, signage, enhancement to doors and windows, and installation of exterior planter boxes. Initial funding for the program lasted one year and resulted in over $600,000 in private investment in the Village. Funding was then restored in 2007 when Council allocated $20,000 to the program. Since then the City has award three Village Façade Improvement grants that have generated more than $18,000 in private improvements to the Village’s appearance. Operating Budget Impacts This project will increase the beauty of the Saratoga Village, the City’s downtown area, and consequently attract retail and shoppers. Staff time spent overseeing the program is incorporated in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-39 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Program Funding November 2007 Council approved funding for Village Façade Improvement Program Funding Application Ongoing Applicants apply for funding Application Review Ongoing Village Ad Hoc reviews applications for funding Funding Approval Ongoing Village Ad Hoc approves applications for funding Funding Award Ongoing Successful applicants receive funding VILLAGE FAÇADE PROGRAM `Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 20,000 - 20,000 - - - - - 20,000 TOTAL REVENUES 20,000 - 20,000 - - - - - 20,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 1,185 2,837 4,022 15,978 - - - - 20,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 1,185 2,837 4,022 15,978 - - - - 20,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - 18,815 15,978 - - - - - Revenues & T/I 20,000 - 20,000 - - - - - 20,000 Expenditures & T/O 1,185 2,837 4,022 15,978 - - - - 20,000 ENDING BALANCE 18,815 15,978 15,978 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-40 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS Project Name Village LED Street Lights Project Number 9142-005 Department Public Works Project Manager Shawn Gardiner Description This project will replace existing High Pressure Sodium street lights in the Village with LED lights. Location This project is located in Saratoga Village. Project Background This project is funded by an Energy Efficiency Block Grant (EECBG), which is a program established by the federal Energy Independence and Security Act of 2007 to reduce fossil fuel emissions in an environmentally sustainable manner, reduce energy consumption, and improve energy efficiency in the building, transportation, and other appropriate sectors. The program received funding when the American Recovery and Reinvestment Act of 2009 was passed. Large municipalities, Indian tribes, and states received a direct allocation of EEBCG funds for energy efficiency projects. Each state also received money to be allocated to small cities and counties. The California Energy Commission is responsible for distributing monies to small California municipalities. Saratoga was eligible to receive just over $169,000 for cost effective energy efficiency projects. In December 2009, Council adopted a resolution authorizing use of these to replace the current High Pressure Sodium street lights in the Village with light-emitting diode (LED) street lights. Operating Budget Impacts This project will significantly reduce City resources, including money and staff time, spent maintaining the street lights in the Village. The City currently spends $5,000 per year to maintain the High Pressure Sodium lights in the Village area. The LED lights have much a much longer lifespan than High Pressure Sodium lights, so regular maintenance and replacement expenses will decline. Additionally, the City will use 50% less energy to power the street lights in the Village and will be able to switch to a lower PG&E billing rate. The City may also qualify for a small project rebate from PG&E for upgrading the Village street lights. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-41 STREET L ANDSCAPE & BEAUTIFICATION I MPROVEMENTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Submit Grant January 2010 City submits EECBG grant application Accept Grant Funds May 2010 Council accepts EECBG grant funds Contract award June 2010 Council awards contract Estimated Construction Start August 2010 Construction project begins Estimated Completion Date September 2010 Project is completed VILLAGE LED STREETLIGHTS `Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding STREET GRANT FUND Federal - Energy Comm PT - - - 169,422 - - - - 169,422 Transfers In - - - - - - - - - TOTAL REVENUES - - - 169,422 - - - - 169,422 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET GRANT FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 169,422 - - - - 169,422 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 169,422 - - - - 169,422 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET GRANT FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 169,422 - - - - 169,422 Expenditures & T/O - - - 169,422 - - - - 169,422 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-42 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-43 SIDEWALKS, C URBS & STORM DRAINS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-44 SIDEWALKS, C URBS & STORM DRAINS Project Name Annual Sidewalk Repairs Project Number 9141-001 Department Public Works Project Manager Rick Torres Description This project funds repair of the City’s sidewalks. Location This project is conducted on an ongoing basis throughout the City. Project Background Each year, staff conducts assessments of the City’s sidewalks to identify areas of sidewalk in need of repair. City staff pays particular attention to severely damaged areas or those that present a tripping hazard. Work is conducted continuously through the year. Most work is performed by contractors; however, staff will address smaller projects or those that require immediate attention. Approximately 35,000 square feet of sidewalk is repaired each year. There is approximately 17 linear miles of sidewalk in Saratoga. Operating Budget Impacts Annual sidewalk repairs ensure that the City’s sidewalks are maintained in good condition, minimizing the need for larger and more costly improvement projects in the future. Additionally, repairs to City sidewalks minimize tripping hazards and reduce liability expenses. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-45 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed ANNUAL SIDEWALK REPAIR `Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In - GF 181,105 100,000 281,105 - - - - - 281,105 Transfers In - Other CIP - - - - 50,000 50,000 50,000 50,000 200,000 TOTAL REVENUES 181,105 100,000 281,105 - 50,000 50,000 50,000 50,000 481,105 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses 312 - 312 - - - - - 312 Consultant/Contract Svs - - - - - - - - - Construction Expenses 161,858 21,550 183,408 97,385 50,000 50,000 50,000 50,000 480,793 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 162,170 21,550 183,720 97,385 50,000 50,000 50,000 50,000 481,105 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - 18,935 97,385 - - - - - Revenues & T/I 181,105 100,000 281,105 - 50,000 50,000 50,000 50,000 481,105 Expenditures & T/O 162,170 21,550 183,720 97,385 50,000 50,000 50,000 50,000 481,105 ENDING BALANCE 18,935 97,385 97,385 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-46 SIDEWALKS, C URBS & STORM DRAINS Project Name Annual Storm Drain Upgrades Project Number 9141-002 Department Public Works Project Manager Rick Torres Description This project funds repairs and upgrades to the City’s storm drains. Location This project encompasses storm drains located through the City. Project Background Storm drains are inspected by the City of Saratoga Public Works Department and West Valley Sanitation District to identify storm drains that have failed. Sections of storm drain that have failed, which often results in flooding, are either replaced or repaired to prevent future failure. Frequently, corrugated metal pipe corrode and are replaced with plastic or plastic lined pipes that are protected from rust and therefore have a longer lifespan. There are 2600 storm drains located in the City and the Saratoga storm drain system is approximately 45 miles long. Maintenance work of these storm drains is conducted by contractors. Operating Budget Impacts Annual upgrades and repairs to the City’s storm drains helps to keep them functioning properly, thereby reducing expenses associated with failed storm drains. Failed storm drains often result in floods that can cause significant damage, including sink holes in roadways and damage to private property. Maintaining storm drains in good operating condition protects the City from these repair and liability costs. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-47 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed ANNUAL STORM DRAIN UPGRADES `Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 61,314 100,000 161,314 - 50,000 50,000 50,000 50,000 361,314 TOTAL REVENUES 61,314 100,000 161,314 - 50,000 50,000 50,000 50,000 361,314 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses 21 - 21 - - - - - 21 Consultant/Contract Svs - - - - - - - - - Construction Expenses 61,047 46,363 107,410 53,883 50,000 50,000 50,000 50,000 361,293 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 61,068 46,363 107,431 53,883 50,000 50,000 50,000 50,000 361,314 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - 246 53,883 - - - - - Revenues & T/I 61,314 100,000 161,314 - 50,000 50,000 50,000 50,000 361,314 Expenditures & T/O 61,068 46,363 107,431 53,883 50,000 50,000 50,000 50,000 361,314 ENDING FUND BALANCE 246 53,883 53,883 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-48 SIDEWALKS, C URBS & STORM DRAINS Project Name El Quito Curb and Gutter Project Number 9142-001 Department Public Works Project Manager Rick Torres Description This is an ongoing project for the repair and replacement of curbs and gutters in the El Quito neighborhood. Location This project is located in the El Quito neighborhood in Saratoga. Project Background Identified locations in the El Quito neighborhood that require curb and gutter improvements. Repairs and replacement are prioritized in coordination with the Annual Street Resurfacing program. Curbs and gutters need to be maintained on a regular basis for a variety of reasons. Ongoing repairs prevent flooding by improving water runoff infrastructure. Additionally, well maintained curbs and gutters improve pedestrian and bicycle safety by reducing tripping hazards. Damage to curbs and gutters is most frequently caused by tree roots. The El Quito neighborhood is being targeted for curb and gutter repairs, because much of this section of Saratoga has rolled style curbs and gutters. As they age, the City replaces them with the standard vertical curb and gutter. Vertical curbs and gutters provide greater control of runoff water flow. This is especially important in the El Quito neighborhood that is relatively flat. Additionally, vertical curbs are generally more durable. Operating Budget Impacts This project helps to reduce tripping hazards caused by uneven curb and gutter surfaces, making it safer for pedestrians and bicyclists in the El Quito area. Furthermore, installation of vertical curbs will reduce the potential for localized flooding in this neighborhood. Engineering staff time for project design and oversight are incorporated in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-49 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Bid Process March 2011 Council approves plans and authorizes bidding the project Contract award May 2011 Council awards contract Estimated Construction Start June 2011 Construction project begins Estimated Completion Date July 2011 Project is completed EL QUITO CURB & GUTTER `Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding STREET FUND Transfers In 213,178 - 213,178 - - - - - 213,178 TOTAL STREET FUND 213,178 - 213,178 - - - - - 213,178 GRANT FUND State - MTC (TDA)19,357 - 19,357 - - - - - 19,357 TOTAL GRANT FUND 19,357 - 19,357 - - - - - 19,357 TOTAL REVENUES 232,535 - 232,535 - - - - - 232,535 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended STREET FUND Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 175,626 - 175,626 37,552 - - - - 213,178 TOTAL STREET FUND 175,626 - 175,626 37,552 - - - - 213,178 GRANT FUND Consultant/Contract Svs - - - - - - - - - Construction Expenses 19,357 - 19,357 - - - - - 19,357 TOTAL GRANT FUND 19,357 - 19,357 - - - - - 19,357 TOTAL EXPENDITURES 194,983 - 194,983 37,552 - - - - 232,535 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - 37,552 37,552 - - - - - Revenues & T/I 213,178 - 213,178 - - - - - 213,178 Expenditures & T/O 175,626 - 175,626 37,552 - - - - 213,178 ENDING FUND BALANCE 37,552 37,552 37,552 - - - - - - GRANT FUND BEGINNING FUND BAL - - - - - - - - Revenues & T/I 19,357 - 19,357 - - - - - 19,357 Expenditures & T/O 19,357 - 19,357 - - - - - 19,357 ENDING FUND BALANCE - - - - - - - - - ENDING BALANCE 37,552 37,552 37,552 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-50 SIDEWALKS, C URBS & STORM DRAINS Project Name Sobey Road Culvert Project Number 9142-002 Department Public Works Project Manager Macedonio Nunez & Rick Torres Description This project funds replacement of a culvert pipe beneath Sobey Road. Location This project is located on Sobey Road between Sobey Meadows Court and Ten Acres Drive. Project Background Approximately 2 years ago, a section of culvert carrying creek water below Sobey Road failed. The failure caused underground erosion that compromised the roadway. The failed culvert and roadway were temporarily fixed in 2008 to ensure the road could be used safely. This project will permanently fix the culvert below Sobey Road and perform the necessary road work. The project will be managed by City staff, but work will be performed by contractors. Operating Budget Impacts By permanently fixing the storm drain pipe below Sobey Road, this project will reduce future emergency repair expenses, increase the lifespan of the roadway, and reduce liability expenses. Engineering staff time for project design and oversight will be incorporated into the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-51 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase April 2011 Prepare plans and specifications Begin Bid Process June 2011 Council approves plans and authorizes bidding the project Contract award July 2011 Council awards contract Estimated Construction Start August 2011 Construction project begins Estimated Completion Date October 2011 Project is completed SOBEY ROAD CULVERT `Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 150,000 - 150,000 - - - - - 150,000 TOTAL REVENUES 150,000 - 150,000 - - - - - 150,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 150,000 - - - - 150,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 150,000 - - - - 150,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - 150,000 - 150,000 - - - - - Revenues & T/I 150,000 - 150,000 - - - - - 150,000 Expenditures & T/O - - - 150,000 - - - - 150,000 ENDING BALANCE 150,000 150,000 150,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-52 SIDEWALKS, C URBS & STORM DRAINS Project Name Village Sidewalk & Pedestrian Enhancements Project Number 9142-004 Department Public Works Project Manager Macedonio Nunez Description This project funds sidewalk and pedestrian safety improvements in the Village. Location This project will make improvements in Saratoga Village at Big Basin Way and Highway 9, Big Basin Way and Blaney Plaza, Big Basin Way and 3rd Street, and Big Basin Way and 4th Street. Project Background In 2008, the City entered into a contract with Gates and Associates to design improvements to the Village that would increase pedestrian safety and the beauty of the City’s downtown area. The design includes pedestrian bulb-outs and enhanced crosswalks that will make pedestrians more visible to drivers. Plans also include additional landscaping, benches, and bike racks. Following the award of contract with Gates and Associations for design work, the City held two community meetings to explain the purpose of the project and seek public input on the design of the sidewalk and pedestrian improvements. A conceptual design was presented to Council in April 2009 and the detailed design will be finished by the end of the 2009/2010 fiscal year. Once design work is complete, construction work will begin. The project will be managed by staff and work will be performed by contractors. Funding for this project comes from a Federal Congestion Mitigation and Air Quality (CMAQ) grant, the State, and the City. Operating Budget Impacts This project will result in increased maintenance expenses, as the City will be responsible for caring for added landscaping, bulb outs, crosswalks, and other features. However, the project will also make significant improvements to pedestrian safety in the Village by increasing visibility of pedestrians. Additionally, the enhancements to pedestrian safety and the appearance of the Saratoga Village may make it a more popular retail and dining destination. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-53 Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding STREET FUND Contributions / Donations 737,846 - 737,846 - - - - - 737,846 Transfers In - 79,663 79,663 - - - - - 79,663 TOTAL STREET FUND 737,846 79,663 817,509 - - - - - 817,509 GRANT FUND State MTC (TDA)- - - 425,000 - - - - 425,000 TOTAL GRANT FUND - - - 425,000 - - - - 425,000 TOTAL REVENUES 737,846 79,663 817,509 425,000 - - - - 1,242,509 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended STREET FUND Fees & Expenses 2,709 2,651 5,360 - - - - - 5,360 Consultant/Contract Svs 8,783 - 8,783 - - - - - 8,783 Construction Expenses 94,167 414 94,581 587,150 - - - - 681,731 Transfers Out 115,000 6,636 121,636 - - - - - 121,636 TOTAL STREET FUND 220,658 9,701 230,359 587,150 - - - - 817,509 GRANT FUND Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 425,000 - - - - 425,000 TOTAL GRANT FUND - - - 425,000 - - - - 425,000 TOTAL EXPENDITURES 220,658 9,701 230,359 1,012,150 - - - - 1,242,509 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND Beginning Balance - 517,188 587,150 - - - - - Revenues & T/I 737,846 79,663 817,509 - - - - - 817,509 Expenditures & T/O 220,658 9,701 230,359 587,150 - - - - 817,509 Ending Balance 517,188 587,150 587,150 - - - - - - GRANT FUND Beginning Balance - - - - - - - - Revenues & T/I - - - 425,000 - - - - 425,000 Expenditures & T/O - - - 425,000 - - - - 425,000 Ending Balance - - - - - - - - - ENDING FUND BALANCE 517,188 587,150 587,150 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase October 2008 Prepare plans and specifications Begin Bid Process April 2010 Council approves plans and authorizes bidding the project Contract award May 2010 Council awards contract Estimated Construction Start June 2010 Construction project begins Estimated Completion Date September 2010 Project is completed VILLAGE SIDEWALK CURB & GUTTER C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-54 SIDEWALKS, C URBS & STORM DRAINS Project Name Saratoga Avenue Sidewalk Project Number 9142-005 Department Public Works Project Manager Macedonio Nunez Description This project will install new sections of sidewalk on Saratoga Avenue. Location This project is located on Saratoga Avenue between Heritage Oak and Orchard Road. Project Background Since 1992, the City has been adding new sections of sidewalk along Saratoga Avenue using TDA funds to create a continuous sidewalk between the Village and Quito Road. When TDA funding is received, the City identifies gaps in the sidewalk on Saratoga Avenue and uses TDA monies to fill these gaps. Sidewalks offer a number of benefits. They provide a safe walking path for pedestrians away from the roadway and make it easier for residents in wheelchairs or other wheeled devices to travel in the City. Furthermore, extension of the City’s sidewalk system increases the walk ability of Saratoga and adds to the recreational opportunities available to residents. Work for this project is conducted by a contractor and managed by City staff. Operating Budget Impacts Extension of the Saratoga Avenue sidewalk will increase the City’s maintenance costs. However, the sidewalk expansion will also increase pedestrian safety on Saratoga Avenue by establishing a safe route for walking along this arterial road in Saratoga. Project management costs are included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-55 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase To be determined Prepare plans and specifications Begin Bid Process To be determined Council approves plans and authorizes bidding the project Contract award To be determined Council awards contract for …. Estimated Construction Start To be determined Construction project begins Estimated Completion Date To be determined Project is completed …or Phase 1 completion date, Phase II, etc. SARATOGA AVENUE SIDEWALK Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding GRANT FUND State MTC (TDA)- 24,352 24,352 81,556 - - - - 105,908 Transfers In - - - - - - - - - TOTAL REVENUES - 24,352 24,352 81,556 - - - - 105,908 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended GRANT FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs 6,155 - 6,155 - - - - - 6,155 Construction Expenses 21,512 2,590 24,102 75,651 - - - - 99,753 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 27,667 2,590 30,257 75,651 - - - - 105,908 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity GRANT FUND BEGINNING BALANCE - (27,667) - (5,905) - - - - - Revenues & T/I - 24,352 24,352 81,556 - - - - 105,908 Expenditures & T/O 27,667 (2,590) 30,257 75,651 - - - - 105,908 ENDING BALANCE (27,667) (5,905) (5,905) - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-56 SIDEWALKS, C URBS & STORM DRAINS Project Name Saratoga-Sunnyvale ADA Ramps Project Number 9142-006 Department Public Works Project Manager Macedonio Nunez Description This project is designed to make ADA improvements at two signalized intersections on Saratoga- Sunnyvale Road. Location This project will take place at the signalized City owned intersections located at Saratoga-Sunnyvale Road at Reid and Saratoga-Sunnyvale Road at Herriman. Project Background This project will update existing curb cuts, or handicap ramps, at the Reid and Herriman intersections on Saratoga-Sunnyvale Road. The installation of the ramps involves removing a portion of the existing sidewalk and replacing the section with a concrete ramp. These ramps will provide increased accessibility and safety at intersection crosswalks. Money for this project has been provided through the County’s Community Development Block Grant (CDBG) program. Operating Budget Impacts This project will increase safety for handicap pedestrians traveling along Saratoga-Sunnyvale Road. Subsequently, the project will also reduce liability expenses for the City. Engineering and project management costs associated with this project are already accounted for in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-57 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 2010 Prepare plans and specifications Begin Bid Process April 2010 Council approves plans and authorizes bidding the project Contract award May 2010 Council awards contract Estimated Construction Start May 2010 Construction project begins Estimated Completion Date June 2010 Project is completed SARATOGA SUNNYVALE ROAD ADA CURB RAMPS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 2,525 - 2,525 105,625 - - - - 108,150 TOTAL REVENUES 2,525 - 2,525 105,625 - - - - 108,150 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 2,525 585 3,110 105,040 - - - - 108,150 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 2,525 585 3,110 105,040 - - - - 108,150 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - - - (585) 210,080 210,080 210,080 210,080 - Revenues & T/I 2,525 - 2,525 105,625 - - - - 108,150 Expenditures & T/O (2,525) (585) 3,110 (105,040) - - - - 108,150 ENDING FUND BALANCE - (585) (585) 210,080 210,080 210,080 210,080 210,080 - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-58 SIDEWALKS, C URBS & STORM DRAINS Project Name Monte Vista Storm Drain Project Number Department Public Works Project Manager Iveta Harvancik Description This project funds installation of a storm drain on Monte Vista Drive and El Camino Grande. Location This project is located on Monte Vista Drive east of Via Volina, near El Camino Grande. Project Background The Monte Vista neighborhood is one of the few remaining neighborhoods in Saratoga without a storm drain system. During years of high rainfall, localized flooding on roadways has occurred. Work on this project will be separated into two phases. For phase I, the City plans to install a pump that will automatically turn on when runoff water reach a certain level. The pump will direct water to an existing storm drain inlet on El Camino Grande thereby keeping Monte Vista Drive clear of storm water during heavy rains. When funds become available, the City will be able to carry out phase II and resolve the problem on a long term basis by extending the storm drain system to this neighborhood. Due to the topography and existing available City right-of-way, the new storm drain system would have to connect to the drainage system on Highway 9. This will require about 2,400 feet of newly installed drain pipes and approximately four new manholes and six drain inlets. Additional manholes may be necessary due to existing underground utilities in the project area. Operating Budget Impacts This project will reduce isolated flooding in the Monte Vista neighborhood and consequently reduce damage and liability expenses, particularly during winter storms. However, the pump will require some maintenance. When the added section of storm drain is installed it will also increase City maintenance expenses. Engineering and project management costs will be accounted for in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-59 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase July 2010 Prepare plans and specifications Begin Bid Process August 2010 Council approves plans and authorizes bidding the project Contract award September 2010 Council awards contract Estimated Construction Start September 2010 Construction project begins Estimated Completion Date October 2010 Project is completed MONTE VISTA STORM DRAIN Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In - General Fund - - - - - - - - - Transfers In - Other CIP - - - 75,000 - - - - 75,000 TOTAL REVENUES - - - 75,000 - - - - 75,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 75,000 - - - - 75,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 75,000 - - - - 75,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - - - - - - - - - Revenues & T/I - - - 75,000 - - - - 75,000 Expenditures & T/O - - - (75,000) - - - - 75,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-60 SIDEWALKS, C URBS & STORM DRAINS Project Name Canyon View/Elva Storm Drain Project Number 9142-009 Department Public Works Project Manager Rick Torres Description This project funds removal, replacement, and repair of the storm drain near Canyon View Drive and Elva Avenue. Location This project is located next to the intersection of Canyon View Drive and Elva Avenue. Project Background In early 2010, a section of storm drain near Canyon View Drive and Elva Avenue failed. The corrugated metal pipe used to carry storm water had eroded. The erosion in the pipe consequently resulted in a cavity in the soil. The metal storm drain pipe will be repaired and replaced with materials that have a minimum 100 year lifespan. The lifespan of corrugated metal pipe is between 25 to 50 years. Over time, the underground runoff water that travels through the storm drain cause metal pipes to erode and leaks develop. When the leaks become severe, they can cause sink holes or soil erosion. Operating Budget Impacts Repair and replacement of the storm drain near Canyon View and Elva will prevent further soil erosion. Additionally, the new storm drain materials have a much longer lifespan that the metal corrugated storm drain currently in place. Consequently, the new section of storm drain is also expected to reduce maintenance expenses. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-61 SIDEWALKS, C URBS & STORM DRAINS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase July 2010 Prepare plans and specifications Begin Bid Process August 2010 Council approves plans and authorizes bidding the project Contract award September 2010 Council awards contract Estimated Construction Start September 2010 Construction project begins Estimated Completion Date October 2010 Project is completed CANYON VIEW/ELVA STORM DRAIN Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In - General Fund - - - 8,017 - - - - 8,017 Transfers In - Other CIP - - .41,983 - - - - 41,983 TOTAL REVENUES - - - 50,000 - - - - 50,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 50,000 - - - - 50,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 50,000 - - - - 50,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 50,000 - - - - 50,000 Expenditures & T/O - - - (50,000) - - - - 50,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-62 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-63 Bridge & Retaining Wall Projects C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-64 BRIDGE & R ETAINING W ALL P ROJECTS Project Name Fourth Street Bridge Project Number 9152-001 Department Public Works Project Manager John Cherbone Description This project will widen the bridge at 4th Street in Saratoga. Location This project is located on 4th Street near Wildwood Park in the Saratoga Village. Project Background The 4th Street Bridge was constructed in 1939 and crosses Saratoga Creek near the entrance to Wildwood Park. This project will widen the bridge to accommodate a sidewalk for pedestrian traffic. Additionally, this project will include structural improvements to bring the bridge in compliance with current standards. A CalTrans review of Saratoga bridges in 2004 listed the 4th Street Bridge as being in “generally good condition.” Funding for the project comes primarily from the Federal Highway Bridge Replacement and Rehabilitation (HBRR) program. HBRR monies account for 80% of total project costs. The remaining 20% will be funded by the City. There are 20 bridges located in the City. Nine of the bridges pass over Saratoga Creek. Operating Budget Impacts This project will increase safety for pedestrians walking across the 4th Street Bridge and subsequently reduce City liability expenses. Costs associated with project design and management have been included in the City operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-65 BRIDGE & R ETAINING W ALL P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase August 2011 Prepare plans and specifications Begin Bid Process August 2012 Council approves plans and authorizes bidding the project Contract award October 2012 Council awards contract Estimated Construction Start April 2013 Construction project begins Estimated Completion Date September 2013 Project is completed FOURTH STREET BRIDGE Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Transfers In 100,000 - 100,000 - - - - - 100,000 TOTAL STREET FUND 100,000 - 100,000 - - - - - 100,000 GRANT FUND Federal - HBBR - - - 487,000 - - - - 487,000 TOTAL GRANT FUND - - - 487,000 - - - - 487,000 TOTAL REVENUES 100,000 - 100,000 487,000 - - - - 587,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Construction Expenses - - - 100,000 - - - - 100,000 Transfers Out - - - - - - - - - TOTAL STREET FUND - - - 100,000 - - - - 100,000 GRANT FUND Construction Expenses - - - 487,000 - - - - 487,000 TOTAL GRANT FUND - - - 487,000 - - - - 487,000 TOTAL EXPENDITURES - - - 587,000 - - - - 587,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND Beginning Balance - 100,000 - 100,000 - - - - - Revenues & T/I 100,000 - 100,000 - - - - - 100,000 Expenditures & T/O - - - 100,000 - - - - 100,000 Ending Balance 100,000 100,000 100,000 - - - - - - GRANT FUND Beginning Balance - - - - - - - - Revenues & T/I - - - 487,000 - - - - 487,000 Expenditures & T/O - - - 487,000 - - - - 487,000 Ending Balance - - - - - - - - - ENDING BALANCE 100,000 100,000 100,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-66 BRIDGE & R ETAINING W ALL P ROJECTS Project Name Quito Road Bridges Project Number 9152-002 Department Public Works Project Manager Macedonio Nunez Description This project funds removal and replacement of two bridges on Quito Road. Location This project is located on Quito Road. Project Background The California Department of Transportation (CalTrans) conducted a structural assessment of the two bridges on Quito Road and rated them to be replaced. Additionally, the bridges are not wide enough to meet standards set by CalTrans for roadway size. Both bridges pass over San Tomas Creek, which flows through Saratoga, Campbell, Los Gatos, Monte Sereno, San Jose, and Santa Clara. Funding to remove and replace the existing bridges comes from the State Highway Bridge Program. There are a total of 20 bridges in Saratoga. Four of these bridges pass over San Tomas Creek. Operating Budget Impacts This project will bring the width of the Quito Road bridges in compliance with State roadway standards, which will ultimately increase safety for people using Quito Road. Costs associated with project management are incorporated in the operating budget and the cost of construction will be covered entirely by the Highway Bridge Program. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-67 BRIDGE & R ETAINING W ALL P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase February 2011 Prepare plans and specifications Begin Bid Process March 2011 Council approves plans and authorizes bidding the project Contract award April 2011 Council awards contract Estimated Construction Start May 2011 Construction project begins Estimated Completion Date October 2011 Project is completed QUITO ROAD BRIDGE REPLACEMENT Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Project Reimbursements 59,130 - 59,130 - - - - - 59,130 Transfers In 155,659 - 155,659 - - - - - 155,659 TOTAL 214,789 - 214,789 - - - - - 214,789 GRANT FUND Federal - HBBR 367,274 - 367,274 134,326 - - - - 501,600 TOTAL 367,274 - 367,274 134,326 - - - - 501,600 TOTAL REVENUES 582,063 - 582,063 134,326 - - - - 716,389 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Consultant/Contract Svs - - - - - - - - - Construction Expenses 89,333 - 89,333 125,456 - - - - 214,789 TOTAL 89,333 - 89,333 125,456 - - - - 214,789 GRANT FUND Consultant/Contract Svs 773 - 773 - - - - - 773 Construction Expenses 366,666 201 366,867 133,960 - - - - 500,827 TOTAL 367,439 201 367,640 133,960 - - - - 501,600 TOTAL EXPENDITURES 367,439 201 367,640 133,960 - - - - 716,389 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND Beginning Balance - 125,456 125,456 - - - - - Revenues & T/I 214,789 - 214,789 - - - - - 214,789 Expenditures & T/O 89,333 - 89,333 125,456 - - - - 214,789 Ending Balance 125,456 125,456 125,456 - - - - - - GRANT FUND Beginning Balance - (165) (366) - - - - - Revenues & T/I 367,274 - 367,274 134,326 - - - - 501,600 Expenditures & T/O 367,439 201 367,640 133,960 - - - - 501,600 Ending Balance (165) (366) (366) - - - - - - ENDING BALANCE 125,291 125,090 125,090 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-68 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-69 Street Undergrounding Projects C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-70 STREET UNDERGROUNDING P ROJECTS Project Name Rule 20A Undergrounding Project Project Number 9171-001 Department Public Works Project Manager Macedonio Nunez Description This project will fund undergrounding of utilities in Saratoga. Location One or more locations for this project are to be determined. Project Background Each year, Pacific Gas & Electric (PG&E) allocates undergrounding work credits to Saratoga and other municipalities to provide funding for construction of underground utilities. The credits for these allocations are provided through PG&E’s Rule 20A program, which is an electric tariff filed with the California Public Utilities Commission. As a result of the Rule 20A program, PG&E is able to fund relocation of approximately 30 miles of overhead utilities underground annually. Rule 20A funding comes from electric rate payers. Before Rule20A work credits can be used, proposed undergrounding projects must be approved by PG&E. Projects must reduce an unusually heavy concentration of overhead power lines, be conducted on arterial streets with high pedestrian or vehicular traffic, or be done on roads that are in a civic, recreational, or scenic area. Due to the very high cost of undergrounding, Saratoga has been collecting Rule 20A credits over the past few years to allow for a more substantial undergrounding project in the City. Operating Budget Impacts Moving overhead utilities underground will make the City more attractive and will reduce safety risks associated with down power lines. Fallen power lines can be especially problematic during winter storms. Project management costs are already included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-71 STREET UNDERGROUNDING P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 2011 Prepare plans and specifications in conjunction with PG&E Estimated Construction Start May 2011 PG&E begins construction Estimated Completion Date September 2011 PG&E completes construction RULE 20A ELECTRIC UNDERGROUND CONVERSION PROJECTS $2,895,499 of work credit funding is available at June 30, 2010 from PGE for utility undergrounding work that is funded and completed by PG&E. Additional funds accumulate each year. The City does not receive funds for this work, therefore the work credit amount in not included in the CIP financial schedules. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-72 STREET UNDERGROUNDING P ROJECTS Project Name Quito Road Undergrounding Project Project Number 9171-002 Department Public Works Project Manager Macedonio Nunez Description This project will fund undergrounding of utilities on Quito Road in Saratoga. Location Undergrounding work would take place on Quito Road near Twin Creeks Road. Project Background Several years ago, the City received funds to conduct undergrounding of utilities on Quito Road near Twin Creeks Road as a result of a subdivision. In recent years, municipalities and Pacific Gas & Electric (PG&E) have started moving overhead utility lines underground. Due to the high costs of undergrounding, transferring the overhead utilities at this location will have to be incorporated into a larger undergrounding project. Operating Budget Impacts Moving overhead utilities underground will make the City more attractive and will reduce safety risks associated with down power lines. Fallen power lines can be especially problematic during winter storms. Project management costs are already included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-73 STREET UNDERGROUNDING P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase To be determined Prepare plans and specifications Begin Bid Process To be determined Council approves plans and authorizes bidding the project Contract award To be determined Council awards contract for …. Estimated Construction Start To be determined Construction project begins Estimated Completion Date To be determined Project is completed …or Phase 1 completion date, Phase II, etc. QUITO ROAD UNDERGROUNDING PROJECT Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP STREET FUND Community Benefit Assess 98,744 - 98,744 - - - - - 98,744 Transfers In - GF - - - - - - - - - Transfers In - Other CIP - - - - - - - - - TOTAL REVENUES 98,744 - 98,744 - - - - - 98,744 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP STREET FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - - - - - - - Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - - - - - - - Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP STREET FUND BEGINNING FUND BAL - 98,744 - 98,744 98,744 98,744 98,744 98,744 - Revenues & T/I 98,744 - 98,744 - - - - - 98,744 Expenditures & T/O - - - - - - - - - ENDING BALANCE 98,744 98,744 98,744 98,744 98,744 98,744 98,744 98,744 98,744 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN STREET P ROGRAM D-74