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HomeMy WebLinkAbout116-Parks & Trails Program.pdfC ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-75 P ARKS & T RAILS P ROGRAM The Capital Improvement Plan’s Parks & Trails Program provides for capital improvements to the City of Saratoga’s neighborhood and city parks and plaza, sports fields, bike and pedestrian trails, and open space areas throughout the city. Projects within the Parks & Trail Program are classified as General/Citywide Park Improvements, City Park Projects, Neighborhood Park Projects, Sport Park Projects, or Trail and Open Space Projects. Within the project classification, the projects are sub-classified by site. This structure allows for the tracking of resources by individual park, trail, or open space area, and by specific project work completed. In summary the Parks & Trails Program categories are: • General/Citywide Park Improvements • City Parks • Neighborhood Parks • Sport Parks & Facilities • Trails & Open Space General Repairs & Maintenance – this classification includes general and citywide park and trail repair projects to provide for minor projects that are not funded as specific bodies of work to an individual site, and for citywide projects that apply to several sites. Projects could include fence repairs or improvements, tree removals, park furniture and equipment, lighting or irrigation enhancements, structure repairs, or any various minor projects that arise to improve the infrastructure. This category also includes the Citywide Tree Replanting project which is funded through tree fines and used for tree planting and irrigation throughout the city. A third subcategory is funding projects for open space contributions. City Parks – includes projects which improve the larger parks which draw the entire community. This includes Wildwood Park, Hakone Gardens, Heritage Orchard Park, Blaney Plaza and the Village Historical Park. City Parks generally have features and attractions in addition to playground equipment, picnic areas, and ball courts. Neighborhood Parks - this classification is comprised of projects for the City’s smaller parks located within neighborhoods. This includes Azule Park, Beauchamp’s Park, Bellgrove Park, Brookglen Park, Foothill Park, Gardiner Park, Kevin Moran Park, and Ravenswood Park. Sport Parks & Facilities Projects - is for improvement projects at the City’s larger sport fields. These sites include Congress Springs Park, El Quito Park, and West Valley Soccer Fields. Trails & Open Space Projects –includes Calabazas Creek Trail, Carnelian Glen Trail, San Marcos Open Space Trail, Joe’s Trail at Saratoga De Anza, Teerlink Ranch Trail, and Trail Segment #3. The two schedules on the following pages list the Park & Trail Program’s capital projects and the Park & Trail Program’s summary funding by account classification. Following the summary schedules are individual project pages for each of the funded projects in this capital program. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-76 P ROJECT SUMMARY The following three new projects were added in FY 2010/11, to make a total of seventeen funded active projects: - Ravenwood Playground Equipment - Playground Safety Improvements - Village Creek Trail Design The seven Park & Trail projects which were finalized in the last fiscal year include: - Heritage Orchard Park Pathway - Historic Park Landscaping - Wildwood Park Water/Seating - Kevin Moran Park Improvements - Teerlink Ranch Trail Repairs - Trail Segment #3 Repairs - Saratoga Prospect Center Landscaping Improvements Total Expended Project PARKS PROJECT EXPENDITURE SUMMARY To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expenditures City Wide Projects 9211-001 Park & Trail Repairs 227,130 18,755 - - - - 245,885 9211-002 CityWide Tree Replanting 193,506 4,956 - - - - 198,462 9211-003 Playground Safety Improvements - 50,000 - - - - 50,000 Park Projects - 9221-001 Blaney Plaza Sound & Lighting Impr - 25,000 - - - - 25,000 9222-001 Hakone Gardens Match Contribution - - - - - 250,000 250,000 9222-002 Hakone Gardens Driveway & Wall 57,171 142,829 - - - - 200,000 9222-003 Hakone Gardens Well & Pump 47,948 2,052 - - - - 50,000 9222-004 Hakone Gardens UH Foundation - 125,000 - - - - 125,000 9222-005 Hakone Gardens LH ADA Ramps - 44,800 - - - - 44,800 9223-001 Heritage Orchard Park Pathway 25,000 Closed - - - - 25,000 9224-001 Historic Park - Landscaping 63,200 Closed - - - - 63,200 9225-001 Wildwood Park - Water /Seating 10,000 Closed - - - - 10,000 9225-002 Wildwood Park Improvements 40,000 Closed - - - - 40,000 9231-001 Azule Park - Pentanque Court - 20,000 - - - - 20,000 9237-001 Kevin Moran Park - Improvements 1,649,717 Closed - - - - 1,649,717 9238-001 Ravenswood Playground Equipment - 75,000 - - - - 75,000 9252-001 El Quito Park Improvements 94,448 30,552 - - - - 125,000 9253-001 West Valley College Soccer Fields 320,577 - - - - - 320,577 Trail Projects - 9274-001 Joe's Trail at Saratoga De Anza 679,443 1,500,545 - - - - 2,179,988 9275-001 Teerlink Ranch Trail Repair 30,000 Closed - - - - 30,000 9276-001 Trail Segment #3 Repair 16,500 Closed 16,500 9276-002 Tank Trail Repair & Relocation 34,269 26,731 - - - - 61,000 9277-001 Village Creek Trail - Design & Environ - 80,000 - - - - 80,000 9281-001 Mid Pen Open Space Land Purchase - 1,000,000 - - - - 1,000,000 Total Projects 3,488,909 3,146,220 - - - 250,000 6,885,129 Interfund Transfers 118,552 118,552 Total Project Expenditures 3,607,461 3,146,220 - - - 250,000 7,003,681 Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-77 P ARK & T RAILS P ROGRAM F UNDING SUMMARY Prior FY Total Year 2009/10 Funded Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Park In Lieu Fees 160,100 20,700 180,800 8,202 - - - - 189,002 Donations - 26,000 26,000 750,000 - - - - 776,000 Dev Benefit Assessment 61,000 - 61,000 - - - - - 61,000 Transfers In - Genral Fund 2,052,546 250,000 2,302,546 145,000 - - - - 2,447,546 Transfers In - Other CIP 221,219 43,209 264,428 - - - - - 264,428 Transfer In - From L&L 125,000 - 125,000 - - - - - 125,000 Transfers In - CDBG - - - 44,800 - - - - 44,800 Transfers In - ABAG - - - 25,000 - - - - 25,000 TREE FINE FUND Fines & Forfeitures 190,453 8,010 198,463 - - - - - 198,463 GRANT FUND Federal - CMAQ to VTA 168,207 168,207 1,231,793 - - - - 1,400,000 State - State Park Bond Grant 281,963 80,491 362,454 20,000 - - - - 382,454 Local - VTA DeAnza Trail Grant 300,276 79,712 379,988 - - - - 379,988 Local - SCVWD Grant - - - 60,000 - - - - 60,000 Private - DeAnza Trail Grant 75,060 19,928 94,988 305,012 - - - - 400,000 TOTAL REVENUES 2,619,865 339,909 4,163,874 2,589,807 - - - - 6,753,681 Prior FY Total Year 2009/10 Expended Project CIP FARK EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Site Acquisition & Prep - - - 1,000,000 - - - - 1,000,000 Supplies & Expenses 26,842 30,206 57,048 - - - - - 57,048 Consultant/Contract Svs 57,467 28,133 85,600 20,000 - - - - 105,600 Construction Expenses 1,870,844 192,689 2,063,533 540,720 - - - - 2,604,253 Transfers Out 122,667 43,210 165,877 - - - - - 165,877 TREE FINE FUND - - Tree Services 127,510 65,996 193,506 4,956 - - - - 198,462 GRANT FUND Site Acquisition & Prep 90,896 216,000 306,896 - - - - - 306,896 Supplies & Expenses 10,138 7,116 17,254 - 17,254 Consultant/Contract Svs 48,337 18,469 66,806 60,000 126,806 Construction Expenses 626,611 24,329 650,940 1,520,545 2,171,485 TOTAL EXPENDITURES 2,077,820 294,238 3,607,460 3,146,221 - - - - 6,753,681 Prior FY Total Year 2009/10 Estimated Project TOTAL ALL FUND SUMMARY Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity BEGINNING BALANCE - 542,045 587,716 - - - - - Revenues & Transfers In 2,619,865 339,909 2,959,774 2,589,807 - - - - 6,753,681 Expenditures & Transfers Out 2,077,820 294,238 2,372,058 3,146,221 - - - - 6,753,681 ENDING BALANCE 542,045 587,716 5,331,832 31,302 - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-78 PROJECT DIRECTORY CITYWIDE PROJECTS PAGE 9211-001 Annual Park & Trails Repairs D – 80 9211-002 Tree Replanting Program D – 82 9211-003 Playground Safety Improvements D – 84 PARK PROJECTS 9221-001 Blaney Plaza Sound & Lighting System D – 88 9222-001 Hakone Gardens Matching Contribution D – 90 9222-002 Hakone Gardens Driveway & Retaining Wall D – 92 9222-003 Hakone Gardens Well & Pump Replacement D – 94 9222-004 Hakone Gardens Upper Moon House Foundation Repairs D – 96 9222-005 Hakone Gardens Lower House ADA Ramp D – 98 9231-001 Azule Park Petanque Court D – 100 9238-001 Ravenwood Park Improvement D – 102 9252-001 El Quito Park Improvements D – 104 9253-001 West Valley College Soccer Fields D – 106 TRAIL PROJECTS 9274-001 Joe’s Trail at Saratoga De Anza D – 110 9276-002 Lower Tank Trail Repair D – 112 9277-001 Saratoga Creek Village Trail D – 114 9281-001 Mid-Peninsula Open Space Reserve Land Purchase D – 116 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-79 CITYWIDE PROJECTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-80 C ITYWIDE P ROJECTS Project Name Annual Park & Trail Repairs Project Number 9211-001 Department Public Works Project Manager Shawn Gardiner Description This project provides funding for minor projects and repairs to City parks, trails, and open spaces. Location Projects and repairs vary throughout the year and may be located at any of the 13 City parks containing 67 acres of developed parkland, within the 13 miles of walking and hiking trails, or in the nearly 50 acres of undeveloped open space in the City. Project Background To address unplanned minor projects and repairs in a timely manner, the City provides capital funding for infrastructure maintenance use. Projects and repair work is limited to projects which do not exceed $5,000 and are of an urgent nature to prevent further damage and/or address safety matters. Past repairs have included installation of handrail along trails, placement of fibar in playground fall areas, fence repairs, park bench replacement or repairs, improvements to retaining walls, repair or installation of park and trail signs, and other unanticipated projects. Because this funding is reserved for unexpected issues that are above and beyond regular maintenance of parks and trails, upcoming projects are not known at this time. Most projects and repair work are contracted out, with park staff providing project oversight. Funding for this project comes from General Fund transfers. Operating Budget Impacts This project helps to reduce operating budget expenses by addressing repairs and maintenance in a timely manner. These repairs help to ensure the City’s parks, trails, and open spaces are well- maintained, liability issues are reduced, and maintenance issues are mitigated. Ultimately, this prevents small problems from growing into larger and more costly repairs. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-81 C ITYWIDE P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract for …. Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed …or Phase 1 completion date, Phase II, etc. ANNUAL PARK & TRAIL REPAIRS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund 230,000 15,885 245,885 - - - - - 245,885 TOTAL REVENUES 230,000 15,885 245,885 - - - - - 245,885 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Materials & Supplies 1,470 590 2,060 - - - - - 2,060 Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 220,782 - 220,782 18,755 - - - - 239,537 Transfers Out - 4,288 4,288 - - - - - 4,288 TOTAL EXPENDITURES 222,252 4,878 227,130 18,755 - - - - 245,885 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity BEGINNING BALANCE BEGINNING BALANCE - 7,748 18,755 - - - - - Revenues & Transfers In 230,000 15,885 245,885 - - - - - 245,885 Expenditures & Transfers Out 222,252 4,878 227,130 18,755 - - - - 245,885 ENDING BALANCE 7,748 18,755 473,015 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-82 C ITYWIDE P ROJECTS Project Name Tree Replanting Program Project Number 9211-002 Department Public Works Project Manager Kevin Meeks Description This ongoing project provides for the upkeep of the City’s urban forestry through the planting of City trees and shrubbery, installation of irrigation for new plantings, and tree maintenance or removal of damaged trees on City property. Location The Tree Replanting Program is a Citywide project, primarily directed toward reforesting areas within City parks and medians. Project Background To mitigate the loss of the urban forest resulting from unpermitted removal of trees on private property, the City assesses fines for tree removal violations and uses these funds for re-foresting the City. The Citywide Tree Replanting Program is funded entirely from these fines. The fines fund the costs to plant new trees and shrubbery, install irrigation needed to sustain new plantings on public property, and provide for tree maintenance services, which may include the removal of City trees that are dying or hazardous if necessary. Citywide tree replanting work is sometimes completed by staff, but larger jobs may be contracted out to tree and landscape contractors. Operating Budget Impacts The Citywide Tree Replanting Program offsets tree maintenance expenses that would otherwise be funded through the City’s Operating Budget, if funding is available for the work. Continued care and oversight for trees on City property also helps to reduce liability risks. In addition, maintaining the City’s urban tree canopy adds to Saratoga’s attractiveness and increases its desirability. To some degree, this helps to generate high property values and consequently higher property tax revenues received by the City. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-83 C ITYWIDE P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Prepare plans and specifications Begin Bid Process Ongoing Council approves plans and authorizes bidding the project Contract award Ongoing Council awards contract for …. Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed …or Phase 1 completion date, Phase II, etc. CITYWIDE TREE REPLANTING PROGRAM Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding TREE FINE FUND Fines & Forfeitures 190,452 8,010 198,462 - - - - - 198,462 Transfers In - General Fund - - - - - - - - - TOTAL REVENUES 190,452 8,010 198,462 - - - - - 198,462 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended TREE FINE FUND Materials & Supplies 11,508 4,014 15,522 - - - - - 15,522 Fees & Expenses - - - - - - - - - Consultant/Contract Svs 10,494 2,102 12,596 - - - - - 12,596 Construction Expenses 105,508 56,826 162,334 8,010 - - - - 170,344 TOTAL EXPENDITURES 127,510 62,942 190,452 8,010 - - - - 198,462 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity TREE FINE FUND BEGINNING BALANCE - 62,942 - 8,010 - - - - - Revenues & T/I 190,452 8,010 198,462 - - - - - 198,462 Expenditures & T/O 127,510 62,942 190,452 8,010 - - - - 198,462 ENDING BALANCE 62,942 8,010 8,010 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-84 C ITYWIDE P ROJECTS Project Name Playground Safety Improvements Project Number 9211-003 Department Public Works Project Manager Kevin Meek Description This project provides funding for safety improvements in Saratoga’s park playgrounds. Location This is a Citywide project. Project Background Recently, the Association of Bay Area Governments (ABAG) conducted a safety assessment of Saratoga playgrounds. The ABAG consultant who performed the assessment visited every City playground and identified ways in which to reduce City liability, including general safety improvements and ways in which to increase compliance with the American Disabilities Act. Recommended improvements to be implemented under this project will be focused on potential entrapment and protrusion issues. Standards require that playground equipment be constructed so that it minimizes hazardous situations in which clothing entrapment may occur and result in strangulation. Equipment identified with such hazards will be tightened, caulked, or repaired to mitigate these hazards. Protrusions will be filed, trimmed, cut, or otherwise repaired to eliminate sharp points. ABAG has also recommended that fences be installed around playgrounds to help keep children in designated play areas. ABAG Risk Management provides a matching grant for the safety improvements, which will be utilized as soon as Park-in-Lieu or as other City funding becomes available. Operating Budget Impacts The installation of fences around playgrounds may slightly impact the Operating Budget through increased maintenance requirements. However, the project will increase the safety of City playgrounds. The cost of managing this project is included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-85 C ITYWIDE P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase February 2010 Prepare plans and specifications Request Cost Estimates July 2010 Seek estimates for cost of playground equipment and installation Estimated Construction Start September 2010 Construction project begins Estimated Completion Date July 2011 Project is completed PLAYGROUND SAFETY IMPROVEMENTS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund - - - 25,000 - - - - - Transfers In - ABAG - - - 25,000 - - - - 25,000 TOTAL REVENUES - - - 50,000 - - - - 25,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Project Equip & Fixtures - - - - - - - - - Construction Expenses - - - 50,000 - - - - 50,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 50,000 - - - - 50,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 50,000 - - - - 50,000 Expenditures & T/O - - - 50,000 - - - - 50,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-86 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-87 PARK PROJECTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-88 P ARK P ROJECTS Project Name Blaney Plaza Sound System & Lighting Project Number 9221-001 Department Public Works Project Manager John Cherbone Description This project funds installation of a permanent sound system and lighting at Blaney Plaza. Location The project would take place at Blaney Plaza at Saratoga-Sunnyvale Road and Big Basin Way. Project Background Since Blaney Plaza was improved several years ago, it has become a gathering place for special events that occur several times throughout the year. Event organizers have suggested that the site be enhanced by installation of a permanent sound system. Infrastructure, including electrical pre-wiring, to facilitate placement of a sound system will be a critical component of this project. A sound system that adequately accommodates the size of both the plaza and anticipated audiences will also be necessary. In addition to the sound system, sections of Blaney Plaza are poorly lit. Spot improvements to lighting are included in this project to raise illumination of the plaza in those areas to increase safety for the audience at large public events. The City also plans to install free wireless internet in Blaney Plaza. Work will be performed by contractors and managed by staff. Operating Budget Impacts This project will improve the public’s satisfaction while using Blaney Plaza for special events and may encourage greater use of the plaza. The lighting improvements will also provide enhanced public safety and reduce costs associated with potential vandalism in the park area. Project management costs are already included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-89 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Prepare plans and specifications Begin Bid Process Council approves plans and authorizes bidding the project Contract award Council awards contract Estimated Construction Start Construction project begins Estimated Completion Date Project is complete BLANEY PLAZA SOUND & LIGHTING SYSTEM Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund - - - 25,000 - - - - 25,000 TOTAL REVENUES - - - 25,000 - - - - 25,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 25,000 - - - - 25,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 25,000 - - - - 25,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 25,000 - - - - 25,000 Expenditures & T/O - - - 25,000 - - - - 25,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-90 P ARK P ROJECTS Project Name Hakone Gardens Matching Contribution Project Number 9222-001 Department City Manager’s Office Project Manager Dave Anderson Description This project provides matching funds for construction of a visitor center at Hakone Gardens. Location The visitor center will be located at or near the entrance to the Gardens at Hakone Gardens Park. Project Background Hakone Gardens is a City-owned 18 acre park nestled in the hillside just outside of Saratoga Village that is maintained and operated by the Hakone Foundation, a non-profit that seeks to promote a deeper understanding of Asian and Japanese culture through the preservation of the oldest Japanese-style residential garden in the Western Hemisphere. The garden was constructed between 1917 and 1929. In 2006, the Hakone Foundation requested that the City Council consider allocating funds to be used to cover a portion of the cost to construct a new visitor center at Hakone Gardens. The Foundation would then seek funding to cover the remaining costs through grants, donations, and other funding sources. Funds for this matching contribution are expected to come from Park-in-Lieu fees. As funding is not currently available, funds are shown in the final year of the five-year CIP, to be adjusted as funding becomes available. Operating Budget Impacts This project will not impact on the City’s operating budget as the Hakone Foundation is responsible for seeking funding to cover the remaining expenses to build a visitor center, for managing the project, and for maintaining the center once funding is available. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-91 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Funding Dedicated August 2006 Council committed matching fund for Hakone Gardens visitor center. Matching Funds Raised To be determined Hakone Foundation raises required matching funds to receive City monies for construction of the Hakone Gardens visitor center Award Funds To be determined Award City funds to Hakone Foundation for construction of a new visitor center Begin Design Phase To be determined Prepare plans and specifications Estimated Construction Start To be determined Construction project begins Estimated Completion Date To be determined Project is completed HAKONE GARDENS VISITORS CENTER – MATCHING FUNDS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund - - - - - - - 250,000 250,000 TOTAL REVENUES - - - - - - - 250,000 250,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - - - - - 250,000 250,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - - - - - 250,000 250,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - - - - - 250,000 250,000 Expenditures & T/O - - - - - - - 250,000 250,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-92 P ARK P ROJECTS Project Name Hakone Gardens Driveway & Retaining Wall Project Number 9222-002 Department Public Works Project Manager John Cherbone Description This project provides funding for repairs to the retaining walls and hillside driveway into Hakone Gardens. Location The hillside roadway and supporting retaining wall are located at the entrance into the Hakone Gardens park located at 21000 Big Basin Way. Project Background Hakone Gardens is a City-owned 18 acre park just outside of Saratoga Village that is maintained and operated by the Hakone Foundation. The garden is the oldest Japanese-style residential garden in the Western Hemisphere and was built from 1917 to 1929. The roadway entrance into the park climbs steeply up a hillside, requiring a retaining wall for support. Staff conducted an analysis of the driveway at Hakone and the park’s retaining walls and has determined that it is likely that future repairs will be required. To ensure that funding is available when repairs are needed, the City allocated money to repair problems with the retaining wall and driveway at Hakone on an as needed basis. In 2008, repairs were made to the roadway when a storm drain pipe under the Hakone driveway failed. A new pipe was installed, the roadway was repaired, and the adjacent bank was shored with concrete. Funding for this project came from a General Fund transfer. Operating Budget Impacts Ongoing repairs to the driveway and retaining walls ensures that they are well-maintained, reduces liability risks, and saves the City from the high costs of deferred maintenance since it prevents small problems from growing into larger issues that demand more money and time to repair. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-93 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase As needed Prepare plans and specifications Begin Bid Process As needed Council approves plans and authorizes bidding the project Contract award As needed Council awards contract Estimated Construction Start As needed Construction project begins Estimated Completion Date As needed Project is complete HAKONE GARDENS DRIVEWAY & RETAINING WALL Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund 200,000 - 200,000 - - - - - 200,000 TOTAL REVENUES 200,000 - 200,000 - - - - - 200,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 37,171 - 37,171 142,829 - - - - 180,000 Transfers Out 20,000 - 20,000 - - - - - 20,000 TOTAL EXPENDITURES 57,171 - 57,171 142,829 - - - - 200,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - 142,829 - 142,829 - - - - - Revenues & T/I 200,000 - 200,000 - - - - - 200,000 Expenditures & T/O 57,171 - 57,171 142,829 - - - - 200,000 ENDING BALANCE 142,829 142,829 142,829 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-94 P ARK P ROJECTS Project Name Hakone Gardens Well & Pump Replacement Project Number 9222-003 Department Public Works Project Manager Kevin Meek Description This project will construct a new well and pump to provide a water supply for Hakone Gardens. Location The new well and pump will be located between the pedestrian pathway along the lower edge of the Koi Pond and driveway at Hakone Gardens Park. Project Background Hakone Gardens is a City-owned 18 acre park nestled in the hillside just outside of Saratoga Village that is maintained and operated by the Hakone Foundation. Hakone Gardens is the oldest Japanese- style residential garden in the Western Hemisphere. One of the primary attractions of the park is the Hill and Garden Pond, which was completed in 1918 and serves as the heart of Hakone Gardens. The pond is home to a number of mature Koi fish, a specially bred variety of Japanese carp In 2008 the well, which provided spring water for the pond failed, and treated potable water was used to maintain sufficient water levels. Some of the Koi died, and after investigating the cause of death, it became clear that this alternative water supply used for the pond was causing the fish to perish. The Hakone Foundation asked the City for financial assistance to replace the well and pump. The project will include construction of a new well that will be primarily used to supply spring water for the Hill and Garden Pond. Depending on the amount of water provided by the well, it may also be used for irrigation at the park. Funding for this project came from a General Fund transfer. Operating Budget Impacts This project has minimal impacts on the City’s operating budget as the Hakone Foundation will be responsible for future costs associated with operating and maintaining the well. Staff time for project oversight associated with this project is incorporated in the City’s Operating Budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-95 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 2010 Prepare plans and specifications Begin Bid Process January 2010 Council approves plans and authorizes bidding the project Contract award February 2010 Council awards contract Estimated Construction Start March 2010 Construction project begins Estimated Completion Date April 2010 Project is completed HAKONE GARDENS – WELL & PUMP REPLACEMENT Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund 50,000 - 50,000 - - - - - 50,000 TOTAL REVENUES 50,000 - 50,000 - - - - - 50,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses 850 47,098 47,948 2,052 - - - - 50,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 850 47,098 47,948 2,052 - - - - 50,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - 49,150 - 2,052 - - - - - Revenues & T/I 50,000 - 50,000 - - - - - 50,000 Expenditures & T/O 850 47,098 47,948 2,052 - - - - 50,000 ENDING BALANCE 49,150 2,052 2,052 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-96 P ARK P ROJECTS Project Name Hakone Gardens Upper Moon House - Foundation Repairs Project Number 9222-004 Department Public Works Project Manager Iveta Harvancik Description This project will include foundation upgrades to the Upper Moon House at Hakone Gardens. Location The Upper House sits on the slope of the Moon Viewing Hill, located in the hillside of Hakone Gardens Park just outside of Saratoga Village at 21000 Big Basin Way, Saratoga. Project Background Hakone Gardens is a City-owned 18 acre park nestled in the hillside just outside of Saratoga Village that is maintained and operated by the Hakone Foundation, a non-profit that seeks to promote a deeper understanding of Asian and Japanese culture through the preservation of the oldest Japanese-style residential garden in the Western Hemisphere. The garden was constructed from 1917 to 1929 and features carefully manicured gardens that seamlessly blend nature and art with authentic tea rooms and moon-viewing retreat houses. The historic buildings are authentic Japanese-style architecture constructed in the traditional manner without nails. The Upper House was built in 1917, and as it approaches its 100th birthday, is seeing signs of deterioration. The roof of the House is sagging and further inspection showed upgrades to the foundation were necessary to maintain the integrity of the building’s roof and structural elements. Similar upgrades will also be necessary for the Lower House. Improvements to the Lower House will be funded and managed by the Hakone Foundation. This project will be managed by City and Hakone staff and construction will be contracted out. Operating Budget Impacts Making improvements to the Upper Moon House at Hakone will increase the safety of the building, extend its lifetime, and protect it from serious damage that may result from natural disasters. Costs resulting from management of this project are included as staff time in the Operating Budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-97 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase May 2010 Prepare plans and specifications Begin Bid Process July 2010 Council approves plans and authorizes bidding the project Contract award September 2010 Council awards contract Estimated Construction Start October 2010 Construction project begins Estimated Completion Date December 2010 Project is completed HAKONE GARDENS UPPER MOON HOUSE – FOUNDATION REPAIRS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund 125,000 - 125,000 - - - - - 125,000 TOTAL REVENUES 125,000 - 125,000 - - - - - 125,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 125,000 - - - - 125,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 125,000 - - - - 125,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - 125,000 - 125,000 - - - - - Revenues & T/I 125,000 - 125,000 - - - - - 125,000 Expenditures & T/O - - - 125,000 - - - - 125,000 ENDING BALANCE 125,000 125,000 125,000 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-98 P ARK P ROJECTS Project Name Hakone Gardens Lower House ADA Ramps Project Number 9222-005 Department Public Works Project Manager Hakone Foundation Description This project will fund the installation of ADA compliant ramps at the entrance of the Lower House. Location The Lower House is located within the Zen Garden at the Hakone Gardens Park just outside of Saratoga Village at 21000 Big Basin Way, Saratoga. Project Background Hakone Gardens is a City-owned 18 acre park nestled in the hillside just outside of Saratoga Village that is maintained and operated by the Hakone Foundation, a non-profit that seeks to promote a deeper understanding of Asian and Japanese culture through the preservation of the oldest Japanese-style residential garden in the Western Hemisphere. The garden was constructed between 1917 and 1929. The Lower House is almost 90 years old. In March 2010, the Hakone Foundation was awarded Community Development Block Grant funds to add a ramp to the entrance of the Lower House that complies with ADA requirements and maintains the historical integrity of the building. The Hakone Foundation also has plans to make improvements to the foundation of the Lower House as the roof has started to sag and is showing signs of deterioration. Similar upgrades will also be necessary for the Upper Moon House. Improvements to the Lower House will be managed by the Hakone Foundation. Operating Budget Impacts Making improvements to the Lower House at Hakone will increase access to the building and allow Hakone to better serve disabled visitors. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-99 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase To be determined Prepare plans and specifications Begin Bid Process To be determined Council approves plans and authorizes bidding the project Contract award To be determined Council awards contract Estimated Construction Start To be determined Construction project begins Estimated Completion Date To be determined Project is completed HAKONE GARDENS LOWER HOUSE ADA RAMPS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - - - 44,800 - - - - 44,800 TOTAL REVENUES - - - 44,800 - - - - 44,800 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Materials & Supplies - - - - - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Project Equip & Fixtures - - - - - - - - - Construction Expenses - - - 44,800 - - - - 44,800 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 44,800 - - - - 44,800 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 44,800 - - - - 44,800 Expenditures & T/O - - - 44,800 - - - - 44,800 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-100 P ARK P ROJECTS Project Name Azule Park Petanque Court Project Number 9231-001- Department Public Works Project Manager Kevin Meek Description This project will install a petanque court at Azule Park. Location Azule Park is located at 12277 Goleta Avenue. Project Background In 2009, the City of Monte Sereno solicited potential uses of its State Park Grant funds from Los Gatos and Saratoga. Monte Sereno does not have parks to use the funds and many of its residents use park facilities in the neighboring cities. The City of Saratoga suggested that a portion of the money be used for construction of a bocce ball court at Kevin Moran Park and a petanque court. Consequently, Monte Sereno agreed to allocate $20,000 of the park grant funds to each of these projects. The bocce ball court at Kevin Moran Park was completed in 2009 and the petanque court is scheduled to be completed in 2010. Similar to English lawn bowling or Italian bocce ball, French petanque is usually played on a hard dirt or gravel surface. The goal of the game is to toss a hollow metal ball, called a boule, as close as possible to a smaller target ball called a jack. Players can also aim to knock their opponent’s boule away from the jack. After the State Park funds were awarded to Saratoga, the Parks and Recreation Commission worked with residents to identify an appropriate location in Azule Park. The petanque court is expected to be 30 feet by 80 feet and will accommodate recreational play. Operating Budget Impacts This project is expected to somewhat increase park maintenance costs, however, care of the petanque court should only require minimal work from City staff. Project management costs associated with installation of the petanque court is already included in the operational budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-101 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase January 15, 2010 Prepare plans and specifications Begin Bid Process May 15, 2010 Council approves plans and authorizes bidding the project Contract award June 15, 2010 Council awards contract for …. Estimated Construction Start July 15, 2010 Construction project begins Estimated Completion Date October 15,2010 Project is completed …or Phase 1 completion date, Phase II, etc. AZULE PARK PENTAQUE COURT Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding GRANT FUND State Park Bond Grant - - - 20,000 - - - - 20,000 TOTAL REVENUES - - - 20,000 - - - - 20,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended GRANT FUND Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - 20,000 - - - - 20,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 20,000 - - - - 20,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity GRANT FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 20,000 - - - - 20,000 Expenditures & T/O - - - 20,000 - - - - 20,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-102 P ARK P ROJECTS Project Name Ravenwood Playground Equipment Project Number 9238-001 Department Public Works Project Manager Kevin Meek Description This project will upgrade the playground’s play areas and replace existing playground equipment at Ravenwood Park. Location Ravenwood Park is located at 13830 Ravenwood Drive. Project Background Ravenwood Park is a neighborhood park approximately half an acre in size, and features benches, a drinking fountain, and a small playground for children. The park is primarily used by residents in the immediate neighborhood. Over the past few years, the City has been gradually upgrading play areas and replacing play equipment at City parks to ensure playgrounds meet current safety and ADA standards. Ravenwood is one of the last parks to receive upgrades and the City was recently notified that the equipment must be replaced after the Association of Bay Area Governments conducted an audit of the City’s playground equipment. Improvements to the park will include new playground equipment that complies with American Disabilities Act requirements, the installation of a new sand pit, and replacement of the sand around the play equipment with blended wood fibers to help cushion the ground around outdoor play areas. In 2008, the Parks and Recreation Commission reviewed playground equipment options and made a recommendation on play equipment design to the Public Works Department. Funding for this project will come from Park-in-Lieu fees and work for this project will be contracted out and managed by staff. Operating Budget Impacts Upgrading the play area and play equipment will reduce maintenance costs for the near future, and is not expected to increase maintenance costs over the long term as the upgrade does not add to park amenities. The cost for oversight of this project is included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-103 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase August 2007 Prepare plans and specifications Request Cost Estimates August 2007 Seek estimates for cost of playground equipment and installation Estimated Construction Start September 2010 Construction project begins Estimated Completion Date November 2010 Project is completed RAVENWOOD PLAYGROUND EQUIPMENT Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - GF - - - 75,000 - - - - 75,000 Transfers In - ABAG - - - - - - - - - TOTAL REVENUES - - - 75,000 - - - - 75,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Project Equip & Fixtures - - - - - - - - - Construction Expenses - - - 75,000 - - - - 75,000 Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 75,000 - - - - 75,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - - - - - - - - - Revenues & T/I - - - 75,000 - - - - 75,000 Expenditures & T/O - - - 75,000 - - - - 75,000 ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-104 P ARK P ROJECTS Project Name El Quito Park Improvements Project Number 9252-001 Department Public Works Project Manager Kevin Meek Description This project includes a variety of improvements to El Quito Park. Location El Quito Park is located at 12855 Paseo Presada, between Cox Avenue and Bucknall Road. Project Background The City has been conducting a number of improvements to El Quito Park. The City expanded the picnic area at the park and installed 16 new picnic tables and benches. Improvements to the baseball diamond were made, including addition of new benches and replacement of turf with decomposed granite in high traffic areas. Currently, the City plans to install a pathway along the Paseo Presada side of the park and add mulch around the trees in this section of El Quito Park. The project plan is to identify a total of 9,000 square feet of turf that are either in high traffic areas in the park where decomposed granite would be more appropriate than grass turf, or in areas where grass has difficulty growing, such as in a tree’s root zone. Notable benefits of removing turf include reductions in: water consumption; the use of fertilizers and pesticides; and maintenance expenses. Turf reduction will also qualify the City to receive a water use reduction rebate from Santa Clara Valley Water District. Under the Landscape Rebate Program, the District will pay 75 cents for each square foot of turf removed. Landscape Rebates are awarded on a first come first serve basis until funding runs out each fiscal year. Operating Budget Impacts Funding for this project came for the El Quito Lighting & Landscaping Assessment District. The upcoming turf reduction projects are expected to reduce maintenance expenses for the both the City and the district as less turf area translates to a decreased use of water, fertilizers, pesticides, and the amount of grass that needs to be mowed and cared for. Project management expenses are already incorporated in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-105 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase Ongoing Identify potential improvement project with El Quito neighborhood Begin Bid Process Ongoing Seek pricing information when project funding is available Contract award Ongoing Select a contractor and sign an agreement Estimated Construction Start Ongoing Construction project begins Estimated Completion Date Ongoing Project is completed EL QUITO PARK IMPROVEMENTS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Park in Lieu Fees - - - - - - - - - Transfers In - General Fund 125,000 - 125,000 - - - - - 125,000 TOTAL REVENUES 125,000 - 125,000 - - - - - 125,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Materials & Supplies 14,695 4,025 18,720 - - - - - 18,720 Consultant/Contract Svs 5,900 - 5,900 - - - - - 5,900 Construction Expenses 60,500 9,328 69,828 30,552 - - - - 100,380 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 81,095 13,353 94,448 30,552 - - - - 125,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING FUND BAL - 43,905 - 30,552 - - - - - Revenues & T/I 125,000 - 125,000 - - - - - 125,000 Expenditures & T/O 81,095 13,353 94,448 30,552 - - - - 125,000 ENDING BALANCE 43,905 30,552 30,552 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-106 P ARK P ROJECTS Project Name West Valley College Soccer Field Project Number 9253-001 Department Public Works Project Manager Kevin Meek Description This project provided for the rehabilitation and expansion of two soccer fields at West Valley College. Location Upper and lower fields at West Valley College in Saratoga. Project Background Responding to a need for more sports fields in the community, the City of Saratoga and West Valley College established a joint use agreement which allows Saratoga youth sport organizations to use two of West Valley College sports fields – the upper and lower fields – on Sundays. As part of the agreement, the City constructed a retaining wall and widened the lower field so that is was able to accommodate soccer games, and then installed sand channel drainage systems and conditioned the turf of both fields. As part of the agreement to improve the two sports fields at West Valley College, the City was given “Use Credits” for West Valley College facilities. The Use Credits allow the City to rent West Valley College facilities at a reduced rate. Funding for this project is to be provided by Park-in-Lieu fees. A portion of the Park-in-Lieu fees was available for this project when approved. The remaining fees are expected to be received in FY 2010/11. Operating Budget Impacts This project has little impact on the City’s operating budget as the fields are owned by the college, and the ongoing maintenance work for the fields is performed by West Valley College. However, a portion of the sports league user fees paid to the City is used to cover some of the maintenance fees for the new sports fields at West Valley College. The Use Credits will provide a cost savings for the City through reduced charges for City recreation programs held at the College. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-107 P ARK P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Bid Process March 2008 Council approves plans and authorizes bidding the project Contract award April 2008 Council awards contract Estimated Construction Start September 2007 Construction project begins Estimated Completion Date September 2009 Project is completed WEST VALLEY COLLEGE SOCCER FIELDS Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Park in Lieu Fees 41,400 20,700 62,100 8,202 - - - - 70,302 Transfers In - General Fund 250,000 275 250,275 - - - - - 250,275 TOTAL REVENUES 291,400 20,975 312,375 8,202 - - - - 320,577 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Consultant/Contract Svs - - - - - - - - - Project Equip & Fixtures - - - - - - - - - Construction Expenses 320,577 - 320,577 - - - - - 320,577 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 320,577 - 320,577 - - - - - 320,577 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING FUND BAL - (29,177) - (8,202) - - - - - Revenues & T/I 291,400 20,975 312,375 8,202 - - - - 320,577 Expenditures & T/O 320,577 - 320,577 - - - - - 320,577 ENDING BALANCE (29,177) (8,202) (8,202) - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-108 C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-109 T RAIL P ROJECTS C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-110 T RAIL P ROJECTS Project Name Joe’s Trail at Saratoga De Anza Project Number 9274-001 Department Public Works Project Manager Kristin Borel & Macedonio Numez Description This project develops an existing dirt pathway adjacent to the Union Pacific Railroad line into a 1.3 mile paved bicycle and walking trail. Location The 1.3 mile trail is located along an existing PG&E right-of-way corridor positioned parallel and adjacent to the Union Pacific Railroad line between Saratoga-Sunnyvale Road and Saratoga Avenue. The trail crosses two creeks (Rodeo Creek and Saratoga Creek) and two roadways (Cox Avenue and Glen Brae Drive). Project Background This project will develop the trail that is currently being used informally by local residents for walking and bicycle riding. The trail will be surfaced with decomposed granite, creating a smoother and safer surface by removing rocks and weeds in the pathway. Joe’s trail will be the City’s first bicycle trail. The project also includes focused trail corridor improvements, including a small parking area with approximately 5 parking spaces and trail staging site with access from Saratoga-Sunnyvale Road, re- vegetation along the trail corridor, and construction of pedestrian bridges over Rodeo Creek and Saratoga Creek. The trail will connect to existing bike lanes along Saratoga-Sunnyvale Road, Cox Avenue, and Saratoga Avenue. Funding for the project comes from several sources: • Design of the trail was paid for by a grant from VTA from the Measure B grant that uses local funds for bicycle facility improvements, and from a portion of a $400,000 donation, which included a stipulation that the trail be named using the first name of the donor’s spouse. Formally known as the “DeAnza Trail”, the City Council adopted the new name “Joe’s Trail at Saratoga DeAnza” in 2007. • Construction of Joe’s Trail will be funded by a Federal Congestion Management and Air Quality (CMAQ) matching grant, with the remainder of the donation covering the City’s matching fund requirement. Operating Budget Impacts This project will increase operating expenses through additional and ongoing trail maintenance requirements for weed abatement, occasional re-compacting or resurfacing of the trail and parking area, and pedestrian bridge maintenance. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-111 T RAIL P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Begin Design Phase June 2004 Prepare plans and specifications Begin Bid Process February 2010 Council approves plans and authorizes bidding the project Contract award February 2010 Council awards contract Estimated Construction Start March 2010 Construction project begins Estimated Completion Date July 2010 Project is completed JOE’S TRAIL AT SARATOGA DE ANZA Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding GRANT FUND Federal - CMAQ to VTA - 168,207 168,207 1,231,793 - - - - 1,400,000 Local - VTA Measure B 300,276 79,712 379,988 - - - - - 379,988 Private - SV Foundation 75,060 19,928 94,988 305,012 - - - - 400,000 Transfers In - - - - - - - - - TOTAL REVENUES 375,336 267,847 168,207 1,536,805 - - - - 2,179,988 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended GRANT FUND Site Acquisition & Prep 90,170 216,000 306,170 - - - - - 306,170 Materials & Supplies 1,035 - 1,035 - - - - - 1,035 Fees & Expenses 9,103 7,116 16,219 - - - - - 16,219 Consultant/Contract Svs 48,337 18,469 66,805 - - - - - 66,805 Construction Expenses 289,214 - 289,214 1,500,545 - - - - 1,789,759 Transfers Out - - - - - - - - - TOTAL GRANT FUND 437,859 241,585 679,443 1,500,545 - - - - 2,179,988 TOTAL EXPENDITURES 437,859 241,585 679,443 1,500,545 - - - - 2,179,988 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity GRANT FUND BEGINNING BALANCE - (62,523) (36,260) - - - - - Revenues & Transfers In 375,336 267,847 643,183 1,536,805 - - - - 2,179,988 Expenditures & Transfers Out 437,859 241,585 679,443 1,500,545 - - - - 2,179,988 ENDING BALANCE (62,523) (36,260) (36,260) - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-112 T RAIL P ROJECTS Project Name Lower Tank Trail Repair Project Number 9276-002 Department Public Works Project Manager Shawn Gardner Description This project provides funds for additional repairs to the Tank Trail in Saratoga. Location This project will take place on the lower segment of the Tank Trail between Picea Court and Parker Ranch Court. Project Background The Tank Trails runs from the Parker Ranch neighborhood, past the Saratoga County Club, and up into the Fremont Older Space Open Space Preserve. After receiving a donation for Tank Trail improvements from a resident, the City relocated and repaired the upper section of the Tank Trail in the summer of 2009. Before relocation, erosion of this .6 mile section had caused it to become too steep for use. The remaining donation funds will be used to conduct repairs on the lower portion of the Tank Trail, between Picea Court and Parker Ranch Court. This portion of the trail is approximately 2,500 feet long. Repair work will include trail re-grading and erosion control through new steps and retaining walls. The trail repairs will be completed by landscape contractors, with staff providing project oversight. Operating Budget Impacts This project will offset operating budget maintenance costs as the improvements will bring the trails up to a well-maintained condition, thereby eliminating deferred maintenance issues and reducing liability risks. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-113 T RAIL P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Request Cost Estimates May 2010 Seek estimates for cost of playground equipment and installation Estimated Construction Start July 2010 Construction project begins Estimated Completion Date September 2010 Project is complete LOWER TANK TRAIL REPAIR Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Park & Trail Benefit Assessment 61,000 - 61,000 - - - - - 61,000 Transfers In - General Fund - - - - - - - - - TOTAL REVENUES 61,000 - 61,000 - - - - - 61,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Materials & Supplies - - - - - - - - - Fees & Expenses 30 19 49 - - - - - 49 Consultant/Contract Svs 275 6,000 6,275 - - - - - 6,275 Construction Expenses - 27,945 27,945 26,731 - - - - 54,676 Transfers Out - - - - - - - - - TOTAL EXPENDITURES 305 33,964 34,269 26,731 - - - - 61,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - 60,695 26,731 - - - - - Revenues & T/I 61,000 - 61,000 - - - - - 61,000 Expenditures & T/O 305 33,964 34,269 26,731 - - - - 61,000 ENDING BALANCE 60,695 26,731 26,731 - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-114 T RAIL P ROJECTS Project Name Saratoga Village Creek Trail Design Project Number 9277-001 Department Public Works Project Manager Iveta Harvancik Description This project funds design of a trail along Saratoga Creek. Location The design would establish plans for a trail that would be constructed along the Saratoga Creek running the length of the Village, Saratoga’s downtown area. Project Background As part of the Village Sidewalk and Pedestrian Enhancement project, the City and its design consultant met with the community several times to discuss design ideas that would improve the Village streetscape. During these meetings, members of the public suggested development of a creek-trail that would travel behind Village businesses and along the Saratoga Creek. The trail has received support as a way to enhance and enliven the Village as the proposed trail will help to bring foot traffic to the Village, create recreational opportunities for residents and visitors alike and, most importantly, restore riparian habitat and protect native fauna and flora. The land ownership at the proposed trail varies from the City’s property, property owned by the Santa Clara Valley Water District (District), District’s easement on a private property, to private properties with no easement. Trail easement will be needed on all parts of the trail not currently in the City’s ownership. Until the easements are granted, the project only includes trail sections on City’s property. In addition, trail sections on District’s property will be likely added to the project as the District is generally supportive of trails along creeks. Joint use agreement will be necessary. This project is still in its initial phases and no formal conceptual plan has been developed. Possible additions for consideration might include a pedestrian creek crossings and picnic areas. The City is currently seeking grant funding from the Santa Clara Valley Water District Clean, Safe Creeks and Natural Flood Protection Program to design the proposed trail. Staff expects that any grant funding will require a matching contribution from the City. Operating Budget Impacts Designing the trail will require that the City negotiate access with the many property owners along the stretch of land proposed for the trail. It is not clear at this time if funds will be needed to gain access. If the proposed trail is constructed it will increase maintenance expenses after it is built, the project will extend the City’s trail network. However, the trail is expected to draw visitors and shoppers to the City’s downtown area and that may increase the City’s sales tax revenues. Costs associated with developing joint use agreements, grant oversight, community outreach, and project management are included in the operating budget. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-115 T RAIL P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Seek Grant Funding March 2010 Request grant funding for design phase Accept Grant Funding June 2010 Acceptance of grant funding if monies are awarded to the City Estimated Design Start September 2010 Design for the Village Creek Trail begins Design Completion March 2011 Design for the Village Creek Trail is completed Council Approval April 2011 Present conceptual design to Council for approval SARATOGA CREEK VILLAGE TRAIL Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Transfers In - General Fund - - - 20,000 - - - - 20,000 TOTAL - - - 20,000 - - - - 20,000 GRANT FUND Local - SCVWD Grant - - - 60,000 - - - - 60,000 TOTAL - - - 60,000 - - - - 60,000 TOTAL REVENUES - - - 80,000 - - - - 80,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Consultant/Contract Svs - - - 20,000 - - - - 20,000 Construction Expenses - - - - - - - - - TOTAL - - - 20,000 - - - - 20,000 GRANT FUND Consultant/Contract Svs - - - 60,000 - - - - 60,000 Construction Expenses - - - - - - - - - TOTAL - - - 60,000 - - - - 60,000 TOTAL EXPENDITURES - - - 80,000 - - - - 80,000 Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND Beginning CIP Parks Balance - - - - - - - - - Revenues & T/I - - - 20,000 - - - - 20,000 Expenditures & T/O - - - 20,000 - - - - 20,000 Ending CIP Parks Balance - - - - - - - - - GRANT FUND Beginning Grant Balance - - - - - - - - - Revenues & T/I - - - 60,000 - - - - 60,000 Expenditures & T/O - - - 60,000 - - - - 60,000 Ending Grant Balance - - - - - - - - - ENDING BALANCE - - - - - - - - - Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-116 T RAIL P ROJECTS Project Name Mid Peninsula Open Space Reserve – Land Purchase Project Number 9281-001 Department Public Works Project Manager Iveta Harvancik Description This project provides the City’s share of funding in an agreement to purchase Open Space property in partnership with the Mid-Peninsula Open Space District and Santa Clara County. Location The project is adjacent to Highway 9, near Hakone Gardens Park. Project Background The City is working with the County of Santa Clara and Mid Peninsula Open Space Reserve to purchase a section of property that is located off of Highway 9 near Hakone Gardens. The property is strategically located near existing and proposed trail systems. By purchasing the property, the City will be one step closer to constructing the Saratoga to the Sea Trail. A City-owned Open Space is situated diagonally to the north from the subject property on the other side of Highway 9. A trail system can be developed through the Open Space to Congress Hall Lane, to Saratoga Heights Drive and along Congress Springs Lane to Pierce Road. Trail easements for these connections are already dedicated. The existing Teerlink Trail provides a link further to the north to a system of existing and proposed City trails in Mt. Eden area connecting pedestrians and equestrians either to the Stevens Creek County Park or Fremont Older Open Space. The Parker Ranch trail system also provides connection to Prospect Road. Hakone Gardens is located in close proximity to the east of the County property. One private parcel in between is spanned by a proposed trail shown in the City’s General Plan. When this property is developed, the City will have an opportunity to request the easement dedication needed to connect the two properties. Beside the potential to become a trailhead for a large-scale hiking amenity operated by multiple partners, the Santa Clara County property itself has a great potential to enhance public recreational opportunities. Trail and dirt road networks and picnic areas were developed on this 64- acre property in the past. Some of the improvements could be transformed into a public recreational areas and trail system with stunning views. Funding for this purchase came from a General Fund transfer, however further development funding may include grants, park-in-lieu fees, or cooperative agreements. Operating Budget Impacts Purchasing this property will increase the amount of land the City is responsible for maintaining, however as the land will is not yet connected to the remaining Open Space property, it will be kept in an inactive status for the time being. When the property is converted to active Parkland or Open Space, additional expenses for park and trail development may be incurred. C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-117 T RAIL P ROJECTS PROJECT TIMELINE PROJECT COMPONENT TIMELINE DESCRIPTION Draft CEQA Document March 2010 Prepare initial draft CEQA document and distribute it to City of Saratoga, Mid Peninsula Open Space District, and Santa Clara County Roads and Parks Department for review and comment Release Initial Study May 2010 Release the initial study and related documents for public review and comment City Council Hearing June 2010 Present the results of the initial study, related documents, and public comments to the Saratoga City Council for project approval Notice of Determination June 2010 City files notice of determination with County Clerk after project approval Approval of Purchase and Sale Agreement June 2010 City Council and governing bodies of the Mid Peninsula Open Space District and Santa Clara County Roads and Parks Department approve the purchase and sale agreement MID-PENINSULA OPEN SPACE RESERVE - LAND PURCHASE Prior FY Total Year 2009/10 Funding Project REVENUES Funded Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Funding CIP PARK FUND Donation - SCC - - - 500,000 - - - - - Donation - MP Open Space - - - 250,000 - - - - - Transfers In - General Fund - 250,000 250,000 - - - - - 250,000 TOTAL REVENUES - 250,000 250,000 750,000 - - - - 250,000 Prior FY Total Year 2009/10 Expended Project EXPENDITURES Expended Estimate To Date 2010/11 2011/12 2012/13 2013/14 2014/15 Expended CIP PARK FUND Site Acquisition & Prep - - - 1,000,000 - - - - - Fees & Expenses - - - - - - - - - Consultant/Contract Svs - - - - - - - - - Construction Expenses - - - - - - - - - Transfers Out - - - - - - - - - TOTAL EXPENDITURES - - - 1,000,000 - - - - - Prior FY Total Year 2009/10 Estimated Project Activity Estimate Total 2010/11 2011/12 2012/13 2013/14 2014/15 Activity CIP PARK FUND BEGINNING BALANCE - - - 250,000 - - - - 250,000 Revenues & T/I - 250,000 250,000 750,000 - - - - 1,000,000 Expenditures & T/O - - - 1,000,000 - - - - 1,000,000 ENDING BALANCE - 250,000 250,000 - - - - - 250,000 Budgeted for Fiscal Year Budgeted for Fiscal Year Budgeted for Fiscal Year C ITY OF SARATOGA C APITAL I MPROVEMENT P LAN P ARKS & T RAILS P ROGRAM D-118