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WEDNESDAY, JUNE 2, 2010
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 27, 2010)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendations Honoring Five Outgoing Youth Commissioners
Recommended action:
Present commendations.
2. Appointment of Eight Youth Commissioners and Oath of Office
Recommended action:
Adopt the attached resolution appointing eight (8) members to the Youth Commission
and direct the City Clerk to administer the Oath of Office.
3. Commendation Honoring the Saratoga High School Chess Team
Recommended action:
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Read and present commendation.
4. Commendation Honoring Bob Hopkins and the “Soccer for Kids with Special Needs”
Program
Recommended action:
Read and present commendation.
SPECIAL PRESENTATIONS
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
5. City Council Meeting Minutes – May 19, 2010
Recommended action:
Approve minutes.
6. Treasurer’s Report for the Month Ended April 30, 2010
Recommended action:
Review and accept the Treasurer’s Report for the month ended April 30, 2010.
7. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
May 13, 2010
May 20, 2010
8. Adoption of Fiscal Year 2010/11 Operating & Capital Budget and the Environmental
Impact Assessment for new CIP projects
Recommended action:
1. Adopt resolution approving the Proposed FY 2010/11 Operating and Capital
Budgets, directing staff to incorporate within the final adopted budget any changes
related to minor corrections, carryforward appropriations, refined estimates, grant
approvals, claim reimbursements, pass-through appropriations, or additional direction
from Council upon adoption of the budget.
2. Adopt attached Environmental Impact Assessment for new projects included in the
FY 2010/11 CIP update.
9. Fiscal Year 2010/11 Gann Appropriation Limit
Recommended action:
Adopt resolution approving the Gann Appropriations Limit for FY 2010/11
10. Resolution Calling the General Municipal Election – November 2, 2010
Recommended action:
That City Council adopts the Resolution Calling the General Municipal Election for
November 2, 2010.
11. Transportation Development Act (TDA) Article 3 Application for the Saratoga
Avenue Walkway Project.
Recommended action:
Adopt resolution supporting the Metropolitan Transportation Commission’s
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Saratoga Avenue Walkway Project.
12. VoIP Telecommunication Agreement
Recommended action:
1. Accept report and direct staff to enter into an agreement with ZAG Technical
Services / 3GC Group to replace the existing PBX telecommunication system with a
Voice over Internet Protocol (VoIP) telephone system for the main City Hall
buildings, the Joan Pisani Community Center, the Corporation Yard, the Saratoga
Area Senior Coordinating Council and the Saratoga Prospect Center.
2. Adopt Budget Resolution to transfer $55,000 from the IT Equipment Replacement
Fund to the CIP Administrative Fund.
13. Side Letter of Agreement between the Saratoga Management Organization and the
City of Saratoga
Recommended action:
Adopt the resolution approving the Side Letter of Agreement between the Saratoga
Management Organization (SMO) and the City of Saratoga suspending members’ car
allowance for fiscal year 2010-2011.
14. City Manager Voluntary Benefits Waiver
Recommended action:
Authorize the Mayor to sign a letter agreement documenting the City Manager’s offer
to voluntarily waive certain benefits specified in his employment agreement.
PUBLIC HEARINGS
Members of the public may comment on any item for up to three minutes. Items
requested for continuance are subject to Council’s approval at the Council meeting
15. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of
Engineer’s Report, and Confirmation of Assessments for FY 10-11
Recommended action:
Move to adopt the Resolution Ordering the Improvements and Confirming the
Diagram and
Assessments for FY 10-11.
16. Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous
Vegetation (Brush)
Recommended action:
Open public hearing; listen to public testimony; and close public hearing. Adopt
resolution overruling objections and ordering hazardous vegetation abatement
(brush).
OLD BUSINESS
NEW BUSINESS
17. Initiation of Annexation of an approximately 2.68 (gross) acres parcel (APN 503-80-
004) located at 22480 Mount Eden Road. Subsequent annexation proceedings will
consider a pre-annexation agreement, lot merger, Williamson Act agreement, zoning
amendment (AP-OS overlay), and a use permit with variation from standards for the
owner’s adjacent 35 acre parcel.
Recommended action:
Approve the attached Resolution thereby initiating annexation proceedings for 22480
Mount Eden Road.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kathleen King
ABAG
County HCD Policy Committee
Hakone Foundation Executive Committee
West Valley Flood Control Zone & Watershed Advisory Committee
SCC Cities Association Selection Committee
Santa Clara County Emergency Council
West Valley Mayors and Managers Association
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
Library Joint Powers Association
SASCC
Sister City Liaison
Village AdHoc
Councilmember Howard Miller
City School Ad-Hoc
Chamber of Commerce
Council Finance Committee
Highway 9 Adhoc
KSAR
Santa Clara County Cities Association Board
West Valley Solid Waste Joint Powers Authority
West Valley Transportation Authority PAC
Councilmember Chuck Page
City School Ad-Hoc
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
West Valley Sanitation District
Council Finance Committee
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on May 27, 2010, at
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 27th day of May 2010 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
6/2 Regular Meeting – Joint meeting with Montalvo Arts
6/16 Regular Meeting – Joint Meeting with HOA Presidents
7/7 Regular Meeting –
7/21 Regular Meeting – Joint Meeting with SASCC
8/4 SUMMER RECESS – NO COUNCIL MEETING
8/18 SUMMER RECESS – NO COUNCIL MEETING
9/1 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
9/15 Regular Meeting – Joint meeting with Assemblymember Jim Beall
10/6 Regular Meeting –Joint meeting with West Valley Board of Trustees
10/20 Regular Meeting – Joint Meeting with Traffic Safety Commission
11/3 Regular Meeting – Joint meeting with Saratoga Ministerial Association
11/17 Regular Meeting - Joint Meeting with Hakone Foundation
11/30 Council Reorganization
12/1 Regular Meeting - Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/15 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2010