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Home My WebLink AboutPacket.pdfTable of Contents Agenda 3 Commendations Honoring Five Outgoing Youth Commissioners Staff Report 9 Commendation - Baker 10 Commendation - Fatemi 11 Commendation - Rao 12 Commendation - Rees 13 Commendation - Tkalcevic 14 Appointment of Eight Youth Commissioners and Oath of Office Staff Report 15 Commendation Honoring the Saratoga High School Chess Team Staff Report 27 Commendation 29 Commendation Honoring Bob Hopkins and the “Soccer for Kids with Special Needs” Program Staff report 30 Commendation 32 City Council Meeting Minutes – May 19, 2010 Staff report 33 Minutes 34 Treasurer’s Report for the Month Ended April 30, 2010 Treasurer’s Report for the Month Ended April 30, 2010 47 Review of Accounts Payable Check Registers AP Staff Report 52 05/13/10 Check Register 54 05/20/10 Check Register 59 Adoption of Fiscal Year 2010/11 Operating & Capital Budget and the Environmental Impact Assessment for new CIP projects Budget Adoption 63 Environmental Assessment Report 72 Fiscal Year 2010/11 Gann Appropriation Limit Gann Limit Report 73 Resolution Calling the General Municipal Election – November 2, 2010 Staff Report 77 Resolution 80 ROV Calendar 82 Legal Ad 84 Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. Staff report 85 Resolution 87 VoIP Telecommunication Agreement 1 Staff Report 90 Attachment A - ShoreTel features list 95 Attachment B - Breakdown of ShoreTel bundle pricing 98 Budget Resolution 99 Side Letter of Agreement between the Saratoga Management Organization and the City of Saratoga Staff report & resolution 100 City Manager Voluntary Benefits Waiver Staff report 104 Attachment 105 Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 10-11 Staff Report 107 1. Resolution Confirming Assessments.109 2. Engineer’s Report 112 Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Brush) Staff Report 255 Resolution 258 SCC Fire Letter 259 Legal Ad 261 Commencement Report 262 Email from Citizen White 265 Initiation of Annexation of an approximately 2.68 (gross) square foot parcel (APN 503-80-004) located at 22480 Mount Eden Road. Subsequent annexation proceedings will consider a pre- annexation agreement, lot merger, Williamson Act agreement, zoning amendment (AP-OS overlay), and a use permit with variation from standards for the owner’s adjacent 35 acre parcel. Staff Report 276 Resolution 282 List of Services Report 283 Proposed Lot Merger and Annexation Map 284 Trail Easement Map 285 Floor Area and Lot Coverage Table 286 2 WEDNESDAY, JUNE 2, 2010 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on May 27, 2010) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendations Honoring Five Outgoing Youth Commissioners Recommended action: Present commendations. 2. Appointment of Eight Youth Commissioners and Oath of Office Recommended action: Adopt the attached resolution appointing eight (8) members to the Youth Commission and direct the City Clerk to administer the Oath of Office. 3. Commendation Honoring the Saratoga High School Chess Team Recommended action: AGENDA REGULAR MEETING SARATOGA CITY COUNCIL 3 Read and present commendation. 4. Commendation Honoring Bob Hopkins and the “Soccer for Kids with Special Needs” Program Recommended action: Read and present commendation. SPECIAL PRESENTATIONS CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 5. City Council Meeting Minutes – May 19, 2010 Recommended action: Approve minutes. 6. Treasurer’s Report for the Month Ended April 30, 2010 Recommended action: Review and accept the Treasurer’s Report for the month ended April 30, 2010. 7. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: May 13, 2010 May 20, 2010 8. Adoption of Fiscal Year 2010/11 Operating & Capital Budget and the Environmental Impact Assessment for new CIP projects Recommended action: 1. Adopt resolution approving the Proposed FY 2010/11 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any changes related to minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. 2. Adopt attached Environmental Impact Assessment for new projects included in the FY 2010/11 CIP update. 9. Fiscal Year 2010/11 Gann Appropriation Limit Recommended action: Adopt resolution approving the Gann Appropriations Limit for FY 2010/11 10. Resolution Calling the General Municipal Election – November 2, 2010 Recommended action: That City Council adopts the Resolution Calling the General Municipal Election for 4 November 2, 2010. 11. Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. Recommended action: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. 12. VoIP Telecommunication Agreement Recommended action: 1. Accept report and direct staff to enter into an agreement with ZAG Technical Services / 3GC Group to replace the existing PBX telecommunication system with a Voice over Internet Protocol (VoIP) telephone system for the main City Hall buildings, the Joan Pisani Community Center, the Corporation Yard, the Saratoga Area Senior Coordinating Council and the Saratoga Prospect Center. 2. Adopt Budget Resolution to transfer $55,000 from the IT Equipment Replacement Fund to the CIP Administrative Fund. 13. Side Letter of Agreement between the Saratoga Management Organization and the City of Saratoga Recommended action: Adopt the resolution approving the Side Letter of Agreement between the Saratoga Management Organization (SMO) and the City of Saratoga suspending members’ car allowance for fiscal year 2010-2011. 14. City Manager Voluntary Benefits Waiver Recommended action: Authorize the Mayor to sign a letter agreement documenting the City Manager’s offer to voluntarily waive certain benefits specified in his employment agreement. PUBLIC HEARINGS Members of the public may comment on any item for up to three minutes. Items requested for continuance are subject to Council’s approval at the Council meeting 15. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 10-11 Recommended action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 10-11. 16. Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Brush) Recommended action: Open public hearing; listen to public testimony; and close public hearing. Adopt resolution overruling objections and ordering hazardous vegetation abatement (brush). 5 OLD BUSINESS NEW BUSINESS 17. Initiation of Annexation of an approximately 2.68 (gross) acres parcel (APN 503-80- 004) located at 22480 Mount Eden Road. Subsequent annexation proceedings will consider a pre-annexation agreement, lot merger, Williamson Act agreement, zoning amendment (AP-OS overlay), and a use permit with variation from standards for the owner’s adjacent 35 acre parcel. Recommended action: Approve the attached Resolution thereby initiating annexation proceedings for 22480 Mount Eden Road. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kathleen King ABAG County HCD Policy Committee Hakone Foundation Executive Committee West Valley Flood Control Zone & Watershed Advisory Committee SCC Cities Association Selection Committee Santa Clara County Emergency Council West Valley Mayors and Managers Association Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation Library Joint Powers Association SASCC Sister City Liaison Village AdHoc Councilmember Howard Miller City School Ad-Hoc Chamber of Commerce Council Finance Committee Highway 9 Adhoc KSAR Santa Clara County Cities Association Board West Valley Solid Waste Joint Powers Authority West Valley Transportation Authority PAC Councilmember Chuck Page City School Ad-Hoc Santa Clara Valley Water District Commission Saratoga Ministerial Association West Valley Sanitation District Council Finance Committee 6 CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the Community Development Department Director at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on May 27, 2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 27th day of May 2010 at Saratoga, California. Ann Sullivan, CMC City Clerk 7 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 6/2 Regular Meeting – Joint meeting with Montalvo Arts 6/16 Regular Meeting – Joint Meeting with HOA Presidents 7/7 Regular Meeting – 7/21 Regular Meeting – Joint Meeting with SASCC 8/4 SUMMER RECESS – NO COUNCIL MEETING 8/18 SUMMER RECESS – NO COUNCIL MEETING 9/1 Regular Meeting – Joint Meeting with Historical Foundation & Heritage Preservation Comm. 9/15 Regular Meeting – Joint meeting with Assemblymember Jim Beall 10/6 Regular Meeting –Joint meeting with West Valley Board of Trustees 10/20 Regular Meeting – Joint Meeting with Traffic Safety Commission 11/3 Regular Meeting – Joint meeting with Saratoga Ministerial Association 11/17 Regular Meeting - Joint Meeting with Hakone Foundation 11/30 Council Reorganization 12/1 Regular Meeting - Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/15 Regular Meeting - CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2010 8 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: PREPARED BY: DEPT HEAD: Ann Sullivan, City Clerk Dave Anderson, City Manager SUBJECT: Commendations Honoring Five Outgoing Youth Commissioners RECOMMENDED ACTION: Present commendations. REPORT SUMMARY: Attached are commendations honoring outgoing Youth Commissioners: Jacob Baker, Tara Fatemi, Sammy Rao, Elena Rees, and Natalie Tkalcevic, FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachments – Copy of Commendations. 9 CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL COMMENDING “JACOB BAKER” WHEREAS, Jacob Baker was first appointed to the Saratoga Youth Commission in June 2007; and WHEREAS, Jacob has demonstrated his leadership skills and capabilities while participating on the following: 2009-2010: Chair & Film Fest Committee 2008-2009: Film Fest & Website Committee 2007-2008: Website & Lecture Committee WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute their time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Jacob Baker is hereby commended and thanked for his hard work and dedication on the Youth Commission; and BE IT FURTHER RESOLVED that the Saratoga City Council and the Saratoga residents wish him well in the future. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. ______________________ Kathleen M. King, Mayor City of Saratoga 10 CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL COMMENDING “TARA FATEMI” WHEREAS, Tara Fatemi was first appointed to the Saratoga Youth Commission in June 2008; and WHEREAS, Tara has demonstrated her leadership skills and capabilities while participating on the following: 2009-2010: Blog Committee 2008-2009: Concert Committee WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute their time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Tara Fatemi is hereby commended and thanked for her hard work and dedication on the Youth Commission; and BE IT FURTHER RESOLVED that the Saratoga City Council and the Saratoga residents wish her well in the future. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. ______________________ Kathleen M. King, Mayor City of Saratoga 11 CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL COMMENDING “SAMANTHA RAO” WHEREAS, Samantha Rao was first appointed to the Saratoga Youth Commission in June 2008; and WHEREAS, Sammy has demonstrated her leadership skills and capabilities while participating on the following: 2009-2010: Vice-Chair & In the Park Committee 2008-2009: Oral Survey & Film Fest Committees WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute their time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Samantha Rao is hereby commended and thanked for her hard work and dedication on the Youth Commission; and BE IT FURTHER RESOLVED that the Saratoga City Council and the Saratoga residents wish her well in the future. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. ______________________ Kathleen M. King, Mayor City of Saratoga 12 CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL COMMENDING “ELENA REES” WHEREAS, Elena Rees was first appointed to the Saratoga Youth Commission in June 2008; and WHEREAS, Elena has demonstrated her leadership skills and capabilities while participating on the following: 2009-2010: Hunger Banquet Committee 2008-2009: Invisible Children WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute their time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Elena Rees is hereby commended and thanked for her hard work and dedication on the Youth Commission; and BE IT FURTHER RESOLVED that the Saratoga City Council and the Saratoga residents wish her well in the future. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. ______________________ Kathleen M. King, Mayor City of Saratoga 13 CITY OF SARATOGA RESOLUTION OF THE CITY COUNCIL COMMENDING “NATALIE TKALCEVIC” WHEREAS, Natalie Tkalcevic was first appointed to the Saratoga Youth Commission in June 2008; and WHEREAS, Natalie has demonstrated her leadership skills and capabilities while participating on the following: 2009-2010: Hunger Banquet Committee 2008-2009: Invisible Children and Film Fest Committee WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute their time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Natalie Tkalcevic is hereby commended and thanked for her hard work and dedication on the Youth Commission; and BE IT FURTHER RESOLVED that the Saratoga City Council and the Saratoga residents wish her well in the future. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. ______________________ Kathleen M. King, Mayor City of Saratoga 14 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: SUBJECT: Appointment of Eight Youth Commissioners and Oath of Office RECOMMENDED ACTION: Adopt the attached resolution appointing eight (8) members to the Youth Commission and direct the City Clerk to administer the Oath of Office. REPORT SUMMARY: The City Council recently conducted interviews to fill eight (8) vacancies on the Youth Commission resulting from expired terms of Jacob Baker, Aditya Dev, Kia Fariba, Tara Fatemi, Kaitlin Finch, Sammy Rao, Elena Rees, and Natalie Tkalcevic. Council appointed Jane Chang, Somya Khare, Vikas Nookala, Sierra Smith, Anu Sreedhara, and re-appointed Aditya Dev, Kia Fariba, and Kaitlin Finch to the Youth Commission. The terms for these commissioners will be July 2010 to July 2012. In addition, Council created one additional new commission position, that of “Alternate”, and appointed Mercedes Chien to fill the Alternate position. This position would resume the position of a current commissioner in the event that a current commissioner was unable to complete his/her term. The term for the “Alternate” position will be July 2010 to July 2012. Upon direction from the City Counci,l the Oath of Office will be administered by the City Clerk and signed by the new Commissioners. The administered Oaths of Office will be effective July 1, 2010. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointments will not be made to the Youth Commission. ALTERNATIVE ACTION: N/A 15 FOLLOW UP ACTION: Update City’s Official Roster. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment – Resolution of Appointment Attachments – Oath of Office (8) 16 RESOLUTION NO. 10 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING FIVE NEW MEMBERS AND THE REAPPOINTMENT OF THREE MEMBERS TO THE YOUTH COMMISSION WHEREAS, eight vacancies were created on the Youth Commission resulting from the expired terms of Jacob Baker, Aditya Dev, Kia Fariba, Tara Fatemi, Kaitlin Finch, Sammy Rao, Elena Reese and Natalie Tkalcevic; and WHEREAS, Commissioners Aditya Dev, Kia Fariba, and Kaitlin Finch, were eligible for re- appointment; and WHEREAS, Council created one new Youth Commission position – “Alternate”, on May 17, 2010; and WHEREAS, a notice of vacancy was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancies. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointments were made for terms beginning July 2010 and expiring: Commissioner Expiration Date Aditya Dev(reappointment) 07/2012 Kia Faria (reappointment) 07/2012 Kaitlin Finch (reappointment) 07/2012 Jane Chang 07/2012 Somya Khare 07/2012 Vikas Nookala 07/2012 Sierra Smith 07/2012 Anu Sreedhara 07/2012 Mercedes Chien (Alternate) The above and foregoing resolution was passed and adopted at a Regular meeting of the Saratoga City Council held on the 2nd day of June 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen M. King, Mayor ATTEST: 17 ____________________________ Ann Sullivan, City Clerk STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Aditya Dev Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ Ann Sullivan, CMC City Clerk 18 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Kia Fariba Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ Ann Sullivan, CMC City Clerk 19 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Kaitlin Finch Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ Ann Sullivan, CMC City Clerk 20 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Jane Chang Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ 21 Ann Sullivan, CMC City Clerk STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Somya Khare Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ Ann Sullivan, CMC City Clerk 22 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Vikas Nookala Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ Ann Sullivan, CMC City Clerk 23 STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Sierra Smith Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ Ann Sullivan, CMC 24 City Clerk STATE OF CALIFORNIA COUNTY OF SANTA CLARA I do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will faithfully discharge the duties upon which I am about to enter. __________________________ Anu Sreedhara Commissioner Subscribed and sworn to before me on This 2nd day of June 2010. __________________________ 25 Ann Sullivan, CMC City Clerk 26 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring the Saratoga High School Chess Team RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: The attached commendation recognizes and commends the Saratoga High School Chess Team. The Chess Team competed in the Northern California CalChess State Chess Championship Tournament on April 17 and 18, 2010, and won the team championship for the varsity section. The Chess Championship was the sixth consecutive championship for the Saratoga High School Chess Team, which is a record for the State of California. National Master Michael Aigner was the professional coach for the team and trained them in chess technique and also imparted on the team a deep appreciation of the benefits of strategic thinking, hard work and training for all efforts in life. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None 27 ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Commendation 28 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING THE SARATOGA HIGH SCHOOL CHESS TEAM WHEREAS, Six members of the Saratoga High School Chess Team competed at the CalChess State Chess Championship on April 17th and 18th, 2010 and won the team championship for the varsity section; and WHEREAS, this Chess Championship was the sixth consecutive championship for the Saratoga High School Chess Team which is a record for the State; and WHEREAS, the Saratoga High School Chess Team competed in chess competitions throughout the 2009/2010 school year and won the Santa Clara County high school chess championship, with four of the team members placing in the top five finishers, and came in 2nd place in the regional high school league chess championship; and WHEREAS, the team has been self-motivated and trained though out the year for this championship; and WHEREAS, National Master Michael Aigner was the professional coach for the team and trained them in chess technique but also imparted on the team a deep appreciation of the benefits of strategic thinking, hard work and training for all efforts in life; and WHEREAS, in recognition thereof, it is appropriate to extend to them the special honors and highest commendations of the community of Saratoga. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga, does hereby congratulate and commend the members of the Saratoga High School Chess Team for this outstanding achievement. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. Kathleen M. King, Mayor City of Saratoga 29 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Commendation Honoring Bob Hopkins and the “Soccer for Kids with Special Needs” Program RECOMMENDED ACTION: Read and present commendation. REPORT SUMMARY: The attached commendation recognizes and commends Bob Hopkins for his dedication to bring the game of safe soccer to our special needs kids and recognizes and commends all the special kids that participate in the “Soccer for Kids with Special Needs” program. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. 30 ATTACHMENTS: Commendation 31 COMMENDATION OF THE CITY COUNCIL OF THE CITY OF SARATOGA HONORING “BOB HOPKINS” WHEREAS, Bob Hopkins has taken the dream of "Everyone Plays", a philosophy of AYSO, and has made it a reality for hundreds of special needs kids who cannot participate safely in a mainstream soccer program. The local program "South Bay VIP Soccer", www.southbayvipsoccer.org was started by the three AYSO regions covering Saratoga, Cupertino and West San Jose. Bob volunteered to be the administrator when it began in the Fall of 2003. He has successfully lead this program in both Fall and Spring seasons. This Fall will be his eighteenth season; and WHEREAS, many of the families of the players have been in the program since its inception and all have expressed deep gratitude that this is available for their children. Additionally, the VIP program has provided opportunities for the youth in the area to earn their community service requirements in a fun-filled and enriching program for these special players. We call our youth volunteers "Buddies" because they participate as a new friend and in many cases have developed strong bonds with the players and their families; and WHEREAS, families of players have said that the first day their child put on his or her uniform was one of the happiest days of their lives; and WHEREAS, all of this has been possible because of Bob Hopkins’ volunteers who participate as buddies, coaches and helpers. Bob Hopkins is a special person whose energy, guidance, and dedication are second to none; and WHEREAS, the mission of the American Youth Soccer Organization VIP Program is to provide a quality soccer experience for individuals with physical or mental disabilities that make it difficult for them to successfully participate on mainstream soccer teams. Successful participation is defined by the player's enjoyment and the safety of all team members. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga does hereby recognize and commend Bob Hopkins for his dedication to bring the game of safe soccer to our special needs kids. BE IT FURTHER RESOLVED, that the City Council of the City of Saratoga does hereby recognize and commend all the special kids that participate in the “Soccer for Kids with Special Needs” program. WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 2nd day of June 2010. _________________________ Kathleen M. King, Mayor City of Saratoga 32 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DIRECTOR: Dave Anderson SUBJECT: City Council Meeting Minutes – May 19, 2010 RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for May 19, 2010 City Council Regular Meeting. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A – Minutes from May 19, 2010 City Council Regular Meeting. 33 MINUTES SARATOGA REGULAR CITY COUNCIL MEETING MAY 19, 2010 The City Council held a Joint Meeting with the Los Gatos-Saratoga Union High School District and Saratoga Union Elementary District in the Administrative Conference Room at 5:30 p.m. The City Council met in Closed Session in the Administrative Conference Room, 13777 Fruitvale Avenue, at 6:30 p.m. ANNOUNCEMENT OF CLOSED SESSION Conference with Legal Counsel – Existing Litigation: Government Code Section 54956.9 (a)): (1 case) City of Saratoga v. PG&E et al., (Santa Clara County Superior Court Case No.1-08-CV-124267) MAYOR’S REPORT ON CLOSED SESSION Mayor King stated there was no reportable information from the Closed Session held prior to the Regular Council meeting. Mayor King called the Regular City Council meeting to order at 7:00 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Chuck Page, Howard Miller, Vice Mayor Jill Hunter and Mayor Kathleen King ABSENT: Vacant (Susie Nagpal) ALSO Dave Anderson, City Manager PRESENT: Richard Taylor, City Attorney Ann Sullivan, City Clerk Barbara Powell, Assistant City Manager Mary Furey, Administrative Services Director John Cherbone, Public Works Director John Livingstone, Community Development Director Crystal Morrow, Administrative Analyst II REPORT OF CITY CLERK ON POSTING OF AGENDA Mayor Kathleen King reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of May 19, 2010 was properly posted on May 13, 2010. 34 2 COMMUNICATIONS FROM BOARDS AND COMMISSIONS Mayor King noted the representatives from the Los Gatos-Saratoga Union High School District and Saratoga Union Elementary District would provide a report of their 5:30 p.m. joint meeting with the City Council at a later meeting in June. COUNCIL DIRECTION TO STAFF None at this time. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None COUNCIL DIRECTION TO STAFF None With the concurrence of the Council, Mayor King moved on to the Ceremonial Items. After the Ceremonial Items was completed, Mayor King moved on to the Announcement section of the agenda. ANNOUNCEMENTS Vice Mayor Hunter noted the Memorial Service in memory of Susie Ngpal will be held on May 31st at Villa Montalvo from 4PM to 6PM. Councilmember Page noted that due to limited parking at Villa Montalvo, a shuttle service would be available at West Valley College to Villa Montalvo. He added that a Blood Drive in honor of Councilmember Susie Nagpal was scheduled for June 8, 2010, from 12:00PM to 6:00PM at Saratoga Federated Church and appointments are required to donate blood. Appointments can be made online at www.redcrossblood.org or by calling the American Red Cross at 1-800-GIVE-LIFE. Councilmember Page also noted his wife’s birthday was today and wished his wife a happy birthday. Mayor King noted that City Councils from many of the Santa Clara County cities have been reaching out to the Saratoga community conveying their condolences to the family of Councilmember Susie Nagpal. In addition, many of the cities are asking for a moment of silence at their respective council meetings and/or sending letters of condolences. CEREMONIAL ITEMS 1. COMMENDATION HONORING DEBI SNYDER – SARATOGA AREA SENIOR COORDINATING COUNCIL (SASCC) EMPLOYEE STAFF RECOMMENDATION: 35 3 Read and present commendation. Mayor King read and presented the commendation to Debbie Snyder. 2. PROCLAMATION HONORING “NATIONAL FOSTER CARE – MONTH OF MAY 2010” STAFF RECOMMENDATION: Read and present proclamation. Mayor King read and presented the proclamation to Lisa Traxler, a Saratoga foster parent. Ms. Traxler was accompanied by her foster child, Jamie. SPECIAL PRESENTATIONS 3. VTA GOVERNANCE PRESENTATION STAFF RECOMMENDATION: Listen to a short presentation by Chris Moylan, Vice Mayor, City of Sunnyvale, on Valley Transportation Authority (VTA) Governance. Mayor King announced that Chris Moylan, Vice Mayor of the City of Sunnyvale, notified the City Clerk earlier on this day noting that he was cancelling his presentation. Mayor King moved on to the Consent Calendar section on the agenda. CONSENT CALENDAR No one requested to speak on any items on the Consent Calendar. 4. CITY COUNCIL MEETING MINUTES – MAY 5, 2010 STAFF RECOMMENDATION: Approve minutes. PAGE/MILLER MOVED TO APPROVE CITY COUNCIL MEETING MINUTES – MAY 5, 2010. MOTION APPROVED 4-0-Vacant. 5. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS STAFF RECOMMENDATION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: April 29, 2010 May 06, 2010 36 4 PAGE/MILLER MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: APRIL 29, 2010. MOTION PASSED 4-0-Vacant. 6. ADOPTION OF ORDINANCE AMENDMENT TO CITY CODE ARTICLE 4-5 MASSAGE ESTABLISHMENTS AND MASSAGE PRACTITIONERS STAFF RECOMMENDATION: Staff recommends the Council waive the Second Reading and adopt the Ordinance amending the Massage Establishments and Massage Practitioners Ordinance related to City Code Article 4-55. ORDINANCE NO. 278 PAGE/MILLER MOVED TO WAIVE THE SECOND READING AND ADOPT THE ORDINANCE AMENDING THE MASSAGE ESTABLISHMENTS AND MASSAGE PRACTITIONERS ORDINANCE RELATED TO CITY CODE ARTICLE 4-55. MOTION PASSED 4-0-Vacant. 7. ADOPTION OF ORDINANCE AMENDING THE ZONING REGULATIONS RELATED TO CITY CODE ARTICLE 15-47 -WATER EFFICIENT LANDSCAPE ORDINANCE STAFF RECOMMENDATION: Waive the Second Reading and adopt the Ordinance amending the Zoning Regulations related to City Code Article 15-47 - Water Efficient Landscape Ordinance. ORDINANCE NO. 279 PAGE/MILLER MOVED TO WAIVE THE SECOND READING AND ADOPT THE ORDINANCE AMENDING THE ZONING REGULATIONS RELATED TO CITY CODE ARTICLE 15-47 - WATER EFFICIENT LANDSCAPE ORDINANCE. MOTION PASSED 4-0-Vacant. 8. HISTORICAL PARK LANDSCAPE IMPROVEMENT PROJECT – BUDGET AMENDMENT STAFF RECOMMENDATION: Approve Budget Resolution. RESOLUTION NO. 10-024 PAGE/MILLER MOVED TO APPROVE BUDGET RESOLUTION. MOTION PASSED 4-0-Vacant. 9. CITYWIDE SIGNAL UPGRADE PROJECT PHASE I– AWARD OF CONSTRUCTION CONTRACT STAFF RECOMMENDATION: 37 5 1. Move to declare Guerra Construction of San Jose to be the lowest responsible bidder on the project 2. Move to award a construction contract to Guerra Construction in the amount of $188,305 and authorize the City Manager to execute the same. 3. Move to authorize the staff to issues change orders to the contract up to $23,000. PAGE/MILLER MOVED TO 1.) DECLARE GUERRA CONSTRUCTION OF SAN JOSE TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT; 2.) MOVE TO AWARD A CONSTRUCTION CONTRACT TO GUERRA CONSTRUCTION IN THE AMOUNT OF $188,305 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME; AND 3.) AUTHORIZE THE STAFF TO ISSUES CHANGE ORDERS TO THE CONTRACT UP TO $23,000. MOTION PASSED 4-0-Vacant. . Mayor King suggested moving to Item 14 at this time. Council concurred. PUBLIC HEARINGS 10. FISCAL YEAR 2010/11 PROPOSED OPERATING & CAPITAL BUDGET PUBLIC HEARING STAFF RECOMMENDATION: Conduct a public hearing on the proposed FY 2010/11 Operating & Capital Budget, and provide direction to staff for budget adoption on June 2, 2010. Mary Furey, Administrative Services Director, presented the staff report. Director Furey proceeded to provide a report on the proposed FY 2010/11 Operating Budget. She then continued to provide a report on the proposed Capital Improvements of the FY 2010/11 Budget and asked if Council had any specific questions regarding the proposed Capital Improvements. At this time, Mayor King announced she would recuse herself from Council discussion on the Canyon View storm drain item due to the fact that she lived within 500 feet of that item. Mayor King stated she would turn this portion of the meeting over to Vice Mayor Hunter for this specific item. Mayor King left the Dias and chambers at 9:06 p.m. Vice Mayor Hunter opened the public hearing for comment on the Canyon View Project in the Capital Improvement portion of the public hearing. No one requested to speak on this item. Vice Mayor Hunter closed the public hearing comment on this specific item. MILLER/PAGE MOVED TO APPROVE THE CANYON VIEW PROJECT ON THE PROPOSED FY 2010/11 OPERATING & CAPITAL BUDGET. MOTION PASSED 3-0-1 WITH MAYOR KING RECUSED and Vacant. 38 6 Mayor King returned to the Dias to continue discussion on the remainder of the proposed FY 2010/11 Budget and Capital Improvements. Mayor King opened the public hearing and invited public comment on the remainder of the budget public hearing. The following people requested to speak on the remainder of the FY 2010/11 Budget and Capital Improvements: Ann Waltonsmith addressed the Council regarding the financial difficulties facing the Saratoga Area Senior Citizens Council (SASCC) and asked Council to consider a challenge grant in the amount of $50,000 to assist with SASCC’s financial needs. She noted that SASCC has prepared a letter to send to all Saratoga households asking for monetary support to help sustain SASCC’s programs, adding that any funds the Council could provide would be used to urge citizens to match the granted funds. She concluded by thanking Council for their consideration of this request. Kathleen Casey requested to speak on this item. City Manager Dave Anderson responded to Ms. Casey’s comments regarding the purchase a Mid Peninsula parcel of land. City Manager Dave Anderson responded to Ms. Casey’s comments regarding Hakone Gardens. No one else requested to speak on this item. Mayor King closed the public comment period. Councilmember Miller thanked the staff for all their voluntary reductions in salary and work hours in order to present a balanced budget to the Council and noted he would support the proposed budget. Councilmember Page also thanked staff for their efforts to help present a balanced budget and noted he supported the proposed budget. Vice Mayor Hunter thanked the staff for all their efforts and appreciates the personal cuts staff has taken in order to present a balanced budget and noted she supports the proposed budget. Mayor King commended staff for all their voluntary reductions in hours and salary and noted she supports the proposed budget. Mayor King also commented on the $50,000 challenge grant request to support SASCC’s programs and suggested that Council consider this request with the allocation of some funding from the undesignated funds in order to help SASCC raise additional funding through there challenge grant letter. 39 7 Vice Mayor Hunter stated that $50,000 is a large monetary request and feels there should be a specific reason noted in the SASCC letter for what this money would be used for. Councilmember Page also felt a tangible reason should be noted as to what the requested funds would be used for. Councilmember Miller stated that he supported providing funding assistance to help SASCC maintain their services to the community; however, he felt that SASCC should provide a presentation at a future council meeting outlining their future plans in a more detailed manner. Councilmember Page recommended allocating $25,000 from Council’s discretionary unallocated fund and another $5,000 from other funds for a total of $30,000. KING/MILLER MOVED TO SUPPORT A CHALLENGE GRANT OF $30,000 ALLOCATING $25,000 FROM THE CONTINGENCY FUND AND AN ADDITIONAL $5,000 FROM UNDESIGNATED FUNDS FOR A TOTAL OF $30,000 – A ONE DOLLAR FOR ONE DOLLAR CHALLENGE GRANT TO BE NOTED IN THE SASCC LETTER AND THAT THE LETTER BE WRITTEN IN A LARGER FONT. MOTION PASSED 4-0-Vacant. COUNCIL DIRECTION: Staff should bring this item back for adoption at the next regular council meeting and agendize a presentation from SASCC at the July 21, 2010 Joint Meeting describing in more detail how the funds would be used. 11. HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY (EMINENT DOMAIN) FOR ACQUISITION OF AN ADDITIONAL EASEMENT IN PACIFIC GAS & ELECTRIC RIGHT OF WAY FOR JOE’S TRAIL AT SARATOGA DE ANZA STAFF RECOMMENDATION: Adopt a Resolution of Necessity making the appropriate findings and authorizing an amendment to the complaint in eminent domain proceedings for Joe’s Trail at Saratoga De Anza (the “Project”) to acquire an Additional Easement necessary for the Project. Heather Minner, attorney representing the City Attorney’s Office of Shute, Mihaly, and Weinberger, presented the staff report. Mayor King opened the public hearing for comment. Kathleen Casey requested to speak on this item. No one else requested to speak on this item. Mayor King closed the public hearing comment period. RESOLUTION NO. 10-025 40 8 PAGE/MILLER MOVED TO ADOPT A RESOLUTION OF NECESSITY MAKING THE APPROPRIATE FINDINGS AND AUTHORIZING AN AMENDMENT TO THE COMPLAINT IN EMINENT DOMAIN PROCEEDINGS FOR JOE’S TRAIL AT SARATOGA DE ANZA (THE “PROJECT”) TO ACQUIRE AN ADDITIONAL EASEMENT NECESSARY FOR THE PROJECT. MOTION PASSED 4-0-Vacant. OLD BUSINESS 12. CITY COUNCIL AND COMMISSIONS’ ELECTRONIC COMMUNICATIONS POLICY STAFF RECOMMENDATION: Adopt a resolution establishing a City Council and Commissions’ Electronic Communications Policy. Richard Taylor, City Attorney, presented the staff report. Mayor King invited public comment. Kathleen Casey requested to speak on this item. No one else requested to comment on this item. Mayor King closed the public comment. RESOLUTION NO. 10-026 PAGE/MILLER MOVED TO ADOPT RESOLUTION ESTABLISHING A CITY COUNCIL AND COMMISSIONS’ ELECTRONIC COMMUNICATIONS POLICY. MOTION PASSED 4-0-Vacant. 13. 2010 FALL ISSUE OF THE SARATOGAN STAFF RECOMMENDATION: Accept report and direct staff accordingly. Crystal Morrow, Administrative Analyst II, presented the staff report. Mayor King invited public comment. No one requested to speak on this item. COUNCIL DIRECTION: Council provided suggestions for articles in the Fall Saratogan. NEW BUSINESS 41 9 14. REMEMBRANCE FOR COUNCILMEMBER SUSIE NAGPAL STAFF RECOMMENDATION: Accept report and direct staff accordingly. Crystal Morrow, Administrative Analyst II, presented the staff report. Ms. Morrow noted that Mayor King and Vice Mayor Hunter proposed a memorial garden, in honor of Councilmember Nagpal, at the corner of Fruitvale and Allendale Avenue at the City Hall campus. She added that in the past, the City has planted memorial trees with a plaque to honor council members who have passed away. Vice Mayor Hunter noted that Councilmember Nagpal was very supportive of the Village Gardeners and frequently commented on the fact that Mr. Nagpal loved gardening; therefore, she felt a floral garden around the City of Saratoga signage at the Fruitvale/Allendale intersection, along with a monument plaque, would be a great location to honor Councilmember Susie Nagpal. Councilmember Miller noted he supported a memorial of planting both a tree and flowers in honor of Councilmember Susie Nagpal. Mayor King invited public comment. No one requested to speak on this item. Mayor King closed the public comment period. COUNCIL DISCUSSION: Mayor King noted the possibility of a garden and bench memorial and suggested having a group of individuals to help plan the memorial. Vice Mayor Hunter suggested having the community help plant the flowers in a specified memorial location or plant 1,000 daffodils bulbs throughout the community in the spring. Councilmember Miller noted he would also like a tree planted in Councilmember Nagpal’s honor so that a hundred years from now people could look at that tree and know that Susie Nagpal made a difference in this community. Councilmember Page noted the suggestions were great ideas and felt that steps needed to be taken to assure long term maintenance of a garden. He supported planting a tree in Councilmember Nagpal’s honor and suggested Council create an AdHoc Committee to work with Mr. Nagpal and city staff to begin the process. COUNCIL DIRECTION: Create an Adhoc Committee comprised of Vice Mayor Hunter and Councilmember Page to work with members of the Nagpal family. Those family members or family 42 10 friends that would like to work with the Adhoc Committee should contact the city clerk letting her know of their interest in working with the Adhoc Committee. Plans for the memorial would begin later in June or early July 2010. At this time Council members and members on the Dias expressed their appreciation and remembrances of working with Councilmember Susie Nagpal. Mayor King declared a break at 7:43 p.m. Mayor King reconvened the meeting at 7:55 p.m. and proceeded to Item 15 on the agenda. At this time Mayor King announced the Council would move to Item 10 – FISCAL YEAR 2010/11 PROPOSED OPERATING AND CAPITAL BUDGET PUBLIC HEARING on the agenda. Mayor King then announced the Council would instead move to Item 15 – FILLING CITY COUNCIL VACANCY on the agenda and then return to the Proposed Operating and Capital Budget Public Hearing. 15. FILLING CITY COUNCIL VACANCY STAFF RECOMMENDATION: Direct staff as to the Council’s preferred course of action to fill the vacancy on the City Council. Richard Taylor, City Attorney, presented the staff report. City Attorney Richard Taylor noted that State law requires the City Council to act within 30 days of the vacancy occurring. He noted Council must decide by June 12, 2010, how they would like to fill this vacancy. He stated Council could fill the vacancy by appointment or by calling a special election and if Council chooses to call a Special Election, the election for this vacancy would be held at the same time as the Regular General Election in November of 2010. Attorney Richard Taylor added that the person appointed or elected to fill this vacancy would hold this office only for the remainder of Councilmember Nagpal’s term, which ends in November 2012. City Attorney Richard Taylor noted that if Council chooses to fill this vacancy by appointment, they should have discussion regarding how they would like to proceed with the application and interview process. Mayor King invited public comment. The following people requested to speak on this item: Kathleen Casey addressed the Council and asked how this type of situation has been handled in the past and noted that if someone is appointed to fill this vacancy, it should be a previous Mayor or Councilmember. Emma Wyckoff addressed the Council and stated she supported a special election to fill the vacated seat. 43 11 Ann Waltonsmith, previous Mayor and Councilmember, provided a brief report on the history of Councilmember Jim Shaw’s passing while a member of the Saratoga Council and how she was appointed to fulfill his remaining term. No one else requested to speak on this item. Mayor King closed the public comment period. COUNCIL DISCUSSION: Vice Mayor Hunter noted she supports a special election to fill the vacancy. Councilmember Page noted he supports an appointment to fill the vacancy. Councilmember Miller noted he supports an appointment to fill the vacancy and added Council should agendize the discussion of Mayoral rotation on a future agenda in order to address the rotation protocol under these conditions. Mayor King noted she supports an appointment to fill the vacancy and added the interview and appointment process should be conducted in a public forum. Mayor King called for a motion and a vote at this time. PAGE/MILLER MOVED TO FILL THE VACANT COUNCIL SEAT AS SOON AS POSSIBLE BY APPOINTMENT TO COMPLETE COUNCIL MEMBER NAGPAL’S TERM (THAT TERM RUNS UNTIL THE COUNCIL REORGANIZATION FOLLOWING THE NOVEMBER 2012 ELECTION. MOTION PASSED 3-1-Vacant WITH VICE MAYOR HUNTER OPPOSING. DISCUSSION OF APPOINTMENT PROCESS: Council suggested a Study Session on Monday, May 24, 2010 at 5:00PM to discuss the interview and appointment process. Council suggested Friday, June 4, 2010, 12:00 noon – application submittal deadline. Council suggested Monday, June 7, 2010, at 6:00 p.m. to conduct interviews of applicants that have submitted applications and other required documents expressing an interest in being appointed to fill the unexpired term of Councilmember Susie Nagpal, which runs until the Council reorganization following the November 2012 election. PAGE/MILLER MOVED TO DIRECT STAFF TO IMPLEMENT THE PROPOSED DATES OF 1) STUDY SESSION ON MONDAY, MAY 24, 2010 AT 5PM; 2) FRIDAY, JUNE 4, 2010, 12:00 NOON – APPLICATION SUBMITTAL DEADLINE; AND 3) MONDAY, JUNE 7, 2010, INTERVIEW APPLICANTS INTERESTED IN BEING APPOINTED TO FILL UNEXPIRED TERM OF COUNCILMEMBER SUSIE NAGPAL. MOTION PASSED 4-0-Vacant. 44 12 At this time Mayor King moved to Item 10. FISCAL YEAR 2010/11 PROPOSED OPERATING AND CAPITAL BUDGET PUBLIC HEARING. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kathleen King – reported: SCC Cities Association Selection Committee – she attended the last meeting and Bonnie Broderick spoke about the “no sugar” beverage program in County facilities; diet drinks are permitted. Ms. Broderick also noted that they did receive $7 million in Federal funding that was available to fight obesity and/or tobacco use, and they will use these funds to help fight tobacco use and must come up with a plan quite quickly showing how the funds will be spent over the two-year period. [Councilmember Miller suggested the City should apply for a $50,000 grant to move forward with the adoption of the no smoking in parks ordinance] Vice Mayor Jill Hunter – reported: Hakone Foundation Board – meets next week. SASCC – meets next week. Historical Foundation – met last week and they had a great discussion about the Erie Canal. The Foundation has a newsletter that will be going out shortly. Councilmember Howard Miller – reported: KSAR – has approved their operating budget for the next Fiscal Year and are continuing to look at their capital budget with regard to a PEG fee, which comes from the cable company ad AT&T; discussion continues on intern planning. Santa Clara County Cities Association Board – has addressed their next Fiscal year’s budget and they discussed plans for addressing the excess reserves the Association has amassed in the last five years. The excess reserves isn’t large, however, they would like to adjust the rate structure downward and hold the rate constant for a period of time in order to use up the reserves. West Valley Solid Waste Joint Powers Authority – adopted next Fiscal Year budget; implemented statutory rate increases and franchise rate increase; and they approved commercial food scrap recycling beginning January 1, 2011, with direction to the hauler to do extensive outreach to key businesses and to the chamber of commerce’s representing the cities being served. West Valley Transportation Authority PAC – the State has authorized up to a $10 tax per vehicle and the VTA PAC Board will decide if they want to move forward with a ballot measure to get it passed. Councilmember Chuck Page – reported: Saratoga Ministerial Association – asked that staff provide information regarding the location of the meetings. West Valley Sanitation District – he attended the last meeting and discussion took place regarding a Prop 218 question regarding a minimal rate increase over a three year period; the District’s long time attorney has retired and a new attorney has been hired to represent the District. CITY COUNCIL ITEMS None 45 13 CITY MANAGER’S REPORT None ADJOURNMENT There being no additional business, Mayor King asked for a motion to adjourn. MILLER/PAGE MOVED TO ADJOURN THE REGULAR MEETING AT 10:30PM. MOTION PASSED 4-0-Vacant. Respectfully submitted, Ann Sullivan, CMC City Clerk 46 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Ann Xu, Accountant DEPT HEAD: Mary Furey SUBJECT: Treasurer’s Report for the Month Ended April 30, 2010 RECOMMENDED ACTION Review and accept the Treasurer’s Report for the month ended April 30, 2010. REPORT SUMMARY California government code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. The following attachments provide various financial transaction data for the City of Saratoga’s Funds collectively as well as specifically for the City’s General (Operating) Fund, including an attachment from the State Treasurer’s Office of Quarterly LAIF rates from the 1st Quarter of 1977 to present. FISCAL IMPACT Cash and Investments Balance by Fund As of April 30, 2010, the City had $310,180 in cash deposit at Comerica bank, and $14,972,069 on deposit with LAIF. Council Policy on operating reserve funds, adopted on April 20, 1994, states that: for cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be allowed to fall below $2,000,000. The total pooled cash balance as of April 30, 2010 is $15,282,249 and exceeds the minimum limit required. 47 The Fund Balance schedule presented on the following page represents actual funding available for all funds at the end of the monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund Balance – which represents the actual amount of funds available. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Government Code Section 41004. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A – Change in Total Fund Balances by Fund B – Change in Total Fund Balances by CIP Project C – Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates Unrestricted Cash Comerica Bank310,180$ Deposit with LAIF14,972,069$ Total Unrestricted Cash15,282,249$ Cash Summary Total Unrestricted Cash15,282,249$ Plus: Assets555,525 Less: Liabilities (995,650) Ending Fund Balance14,842,124$ Adjusting Cash to Ending Fund Balance 48 ATTACHMENT A CHANGES IN TOTAL FUND BALANCE Fund Description Fund Balance 7/1/09 Increase/ (Decrease) Jul-Mar Current Revenue Current Expenditure Transfers Fund Balance 4/30/10 General Undesignated Unreserved Balance857,524 (1,395,695) 3,502,564 1,396,035 - 1,568,359 Reserved Fund Balance: Petty Cash Reserve1,300 - - - - 1,300 Designated Fund Balances:- - Designated for Operations 2,870,140 - - - - 2,870,140 Designated Economic Uncertainty 1,500,000 - - - - 1,500,000 Designated for Development 707,380 - - - (75,000) 632,380 Designated for Environmental 613,182 - - - (50,000) 563,182 Designated for Uncollected Deposits182,159 - - - - 182,159 Designated for Mid Pen Open Space 250,000 - - - (250,000) - Designated for Hillside Reserve300,000 - - - - 300,000 Designated for CIP Matching Grant600,000 - - - - 600,000 Designated for CIP Transfer 300,000 - - - (300,000) - Designated for Economic Stability25,000 - - - (25,000) - Designated for Carryforward22,000 - - - (22,000) - Special Revenue Landscape/Lighting Districts359,917 6,244 46,469 60,758 - 351,873 CDBG Federal Grants- (42,859) 71,157 - - 28,298 SHARP Loan209,175 666 - - - 209,842 Capital Project Street Projects1,926,230 40,438 115,433 87,421 - 1,994,681 Park and Trail Projects542,045 140,983 - 4,372 - 678,656 Facility Improvement Projects953,833 (353,198) (25,738) 65,648 - 509,251 Administrative Projects163,910 15,684 - 9,820 - 169,773 Tree Fine Fund62,943 (43,759) - (773) - 19,957 CIP Grant Fund - Street Repair(81,463) (218,679) 234,601 30,570 - (96,111) CIP Grant Fund - Park & Trail(119,015) 88,033 - 855 - (31,837) Gas Tax Fund62,495 (119,521) 244,244 - - 187,218 Debt Service Library Bond 931,361 (482,254) 2,407 - 451,514 Internal Service Fund Liability/Risk Management202,872 (37,880) 62,500 3,719 - 223,772 Workers Compensation123,034 38,022 62,500 1,643 - 221,914 Office Stores Fund39,633 4,525 (5,953) 2,814 - 35,391 Information Technology Services 174,838 42,219 100,946 36,870 - 281,133 Equipment Maintenance56,654 20,095 39,250 23,165 - 92,834 Building Maintenance208,842 66,442 141,850 68,266 - 348,869 Equipment Replacement153,214 124,373 (40,000) - - 237,586 Technology Replacement315,290 (57,669) 14,503 2,473 - 269,651 Trust/Agency Library Fund354,394 (35,012) - (32,615) - 351,997 KSAR - Community Access TV84,603 (10,812) 14,553 - - 88,344 Total City14,953,490 (2,209,615) 4,581,286 1,761,039 (722,000) 14,842,124 49 ATTACHMENT B FUND BALANCES BY CIP PROJECT CIP Funds/Projects Fund Balance 7/1/09 Increase/ (Decrease) Jul-Mar Current Revenue Current Expenditure Transfers Fund Balance 4/30/10 Street Projects Traffic Safety90,472 78,352 - 21,027 147,796 Highway 9 Safety Project45,129 8,194 - 3,573 49,750 Annual Street Resurfacing Project233,602 (46,111) 115,433 42,993 259,931 Sidewalks Annual Project18,935 82,425 - 3,975 97,385 Saratoga Sunnyvale Road Resurfacing64,972 34,040 - - 99,011 Traffic Signal @ Verde Vista Lane90,000 - - - 90,000 Fourth Street Bridge100,000 - - - 100,000 Quito Road Bridge Replacement Design9,730 - - - 9,730 Quito Road Bridge Construction115,726 - - - 115,726 Village Newsrack Enclosure23,307 (10,723) - 12,246 338 Village Façade Program18,815 (2,837) - - 15,978 Solar Power Radar Feedback Signs24,158 - - - 24,158 El Quito Area Curb Replacement37,553 - - - 37,553 Sobey Road Culvert Repair150,000 - - - 150,000 Annual Storm Drain Upgrade246 53,637 - - 53,883 Village Trees & Lights at Sidestreets25,336 - - - 25,336 Village Pedestrian Enhancement9,128 6,489 - (146) 15,764 Prospect Road Median151,036 (99,373) - - 51,663 City Entrance Sign/Monument23,788 - - - 23,788 Village-Streetscape Impv 517,188 (7,050) - 3,752 506,385 Saratoga-Sunnyvale/Gateway Sidewalk4,107 (585) - - 3,522 Comer Drive Retaining Wall173,003 (56,020) - - 116,983 Total Street Projects1,926,230 40,438 115,433 87,421 - 1,994,681 Parks & Trails Hakone Garden Koi Pond49,150 (23) - - 49,127 EL Quito Park Improvements43,905 - - 4,353 39,552 Wildwood Park - Water Feature/Seating275 (275) - - - Historical Park Landscape33,890 972 - - 34,862 Hakone Garden Retaining Wall & D/W142,829 - - - 142,829 Hakone Garden Upper Moon House 125,000 - - - 125,000 Kevin Moran Improvements69,082 (69,082) - - - West Valley Soccer Field(29,176) 20,975 - - (8,201) Park/Trail Repairs7,748 (4,878) - - 2,870 Trail Segment #3 Repair7,912 (7,912) - - - Teerlink Ranch Trail14,850 (14,850) - - - Tank Trail Repair60,695 (33,945) - 19 26,731 Mid Pen O/S Land Purchase- 250,000 - - 250,000 CIP Allocation Fund15,885 - - - 15,885 Total Parks & Trails542,045 140,983 - 4,372 - 678,656 Facility Improvements Warner Hutton House Improvements812 (812) - - - Facility Projects108,643 (41,236) (1,000) 12,877 53,530 Civic Center Improvement4,294 (340) - 2,873 1,081 CDD/Engineering - Carpet- - - - - Theater Improvement68,518 (16,710) 25,000 9,037 67,771 Adult Care Wash Station- 25,000 - - 25,000 Book-Go-Round Bldg Paint- 5,000 - - 5,000 Corp Yard - Men's Restroom1,829 365 (1,744) 450 - Fire Alarm at McWilliams & Museum11,371 - - - 11,371 North Campus Improvements43,960 (40,425) - - 3,536 North Campus - Bldg Removal73,250 (73,037) - - 213 Civic Hall Sewer Pump Rep- (110) 11,062 10,952 - Portable Carpeting- 3,890 (780) 3,110 - HVAC System Upgrade- 125,000 - 2,484 122,517 Multi-Purpose Room Fund250,000 (250,000) - - - Kitchen Improvement- 25,661 (25,661) - - Corp Yard Solar Project93,250 125,000 - - 218,250 Library HVAC Upgrade276,143 (243,528) (32,615) - - Library - EXT Improvement10,000 5,000 - - 15,000 Museum ADA Ramp - CDBG- (1,915) - 23,866 (25,781) McWilliams House Improvement10,000 - - - 10,000 Historical Park Fire Alarm System1,762 - - - 1,762 Total Facility Improvements953,832 (353,198) (25,738) 65,648 - 509,251 Administrative Projects Financial System Upgrade3,534 - - - 3,534 Document Imaging Project86,780 (1,597) - - 85,183 CDD Document Imaging Project36,635 (4,646) - - 31,989 Website Development Project30,959 (28,074) - - 2,885 IT Emergency Power Back- 10,000 - - 10,000 IT Server Room A/C- 40,000 - 9,820 30,180 KSAR Equip Upgrades6,002 - - - 6,002 Total Administrative Projects163,910 15,684 - 9,820 - 169,773 Tree Fine Fund Tree Fine Fund62,943 (43,759) - (773) 19,957 CIP Fund - Street Repair CIP Grant Fund(81,463) (218,679) 234,601 30,570 (96,111) CIP Fund - Park & Trail CIP Grant Fund(119,015) 88,033 - 855 (31,837) Gax Fund Gas Tax Fund62,495 (119,521) 244,244 - 187,218 Total CIP Funds3,510,977 (450,019) 568,540 197,913 - 3,431,587 50 ATTACHMENT C 51 Dave Anderson Melanie Whittaker Mary Furey SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: REPORT SUMMARY: Attached are the Check Registers for: Date Ending Check No. 05/13/10 115102 115151 49 136,127.02 05/13/10 05/06/10 115101 05/20/10 115152 115200 48 455,999.90 05/20/10 05/13/10 115151 AP Date Check No. Issued to Dept.Amount 05/13/10 115108 Non-Dept 42,612.78 05/13/10 115151 Public Works 20,661.40 05/20/10 115159 Public Works 29,590.98 05/20/10 115177 Public Works 23,197.50 05/20/10 115181 Public Safety 344,573.67 The following are Accounts Payable checks that were voided : AP Date Check No.Amount 05/13/10 None - 05/20/10 112744 (55.00) Checks Released May 13, 2010 May 20, 2010 Annual Storm Drain Cleaning SARATOGA CITY COUNCIL MEETING DATE:June 2, 2010 AGENDA ITEM: DEPARTMENT:Finance & Administrative Services CITY MANAGER: PREPARED BY:DEPT. DIRECTOR: Type of Checks Date Starting Check No. Ending Check No.Total Checks Amount Monthly Law Enforcement Prof Svcs - ADA Signal & Building Roof Frame EvaluationMark Thomas & Co CIP Streets Projects & General Prior Check Register The following is a list of Accounts Payable checks issued for more than $20,000 and a brief description of the expenditure: Comp Shared Risk Pool Worker's Comp Deposit Premium Q4/10 Fund Purpose Accounts Payable Accounts Payable West Valley Sanitation General Marina Bezak Staledated - Void/Reissued Office of Sheriff General BFK Engineers CIP - Street Projects & Grant Fund - CIP Streets Prof Svcs - Hwy 9 / Phase III Issued to Description 52 The following is a list of cash reduction by fund: Fund #AP 05/13 AP 05/20 Total 111 General 76,396.77 365,324.54 441,721.31 231 Village Lighting 133.56 133.56 243 Carnelian Glen 93.38 93.38 244 Cunningham/Glasgow Landscape 43.25 43.25 247 Kerwin Ranch Landscape 231.47 231.47 249 Manor Drive Landscape 55.80 55.80 252 Prides Crossing Landscape 10,429.00 10,429.00 253 Saratoga Legends Landscape 290.95 290.95 254 Sunland Park Landscape 560.14 560.14 255 Tricia Woods Landscape 12.56 12.56 271 Beauchamps Landscape 111.24 111.24 273 Gateway Landscape 8.58 8.58 274 Horseshoe Landscape/Lighting 217.88 217.88 277 Village Commercial Landscape 505.41 505.41 311 Library Bond Debt Service 795.00 795.00 411 CIP Street Projects 1,140.92 32,180.71 33,321.63 413 CIP Facility Projects 7,125.28 7,125.28 421 Tree Fine Fund 803.53 803.53 431 Grant Fund - CIP Streets 2,568.75 26,696.89 29,265.64 432 Grant Fund - Parks & Trails 450.80 450.80 611 Liability/Risk Mgt 330.81 900.00 1,230.81 612 Workers' Comp 43,077.12 43,077.12 621 Office Stores Fund 1,413.00 196.60 1,609.60 622 Information Technology 2,610.61 107.17 2,717.78 623 Vehicle & Equipment Maint 3,654.25 2,639.51 6,293.76 624 Building Maintenance 2,180.53 3,307.85 5,488.38 631 1,357.79 1,357.79 632 4,175.27 4,175.27 136,127.02 455,999.90 592,126.92 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format TOTAL Fund Description Vehicle & Equipment Replacement IT Equipment Replacement 53 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 1 8 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 0 2 ’ a n d ’ 1 1 5 1 5 1 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 0 2 0 5 / 1 3 / 1 0 5 8 1 $ 1 5 S E W E R S E R V I C E 6 2 4 6 2 0 2 S E W E R R E P A I R - C O M C T R 0 . 0 0 8 6 . 5 0 11 1 1 1 1 1 5 1 0 2 0 5 / 1 3 / 1 0 5 8 1 $ 1 5 S E W E R S E R V I C E 6 2 4 6 2 0 2 S E W E R R E P A I R - C O M C T R 0 . 0 0 8 1 . 5 0 TO T A L C H E C K 0 . 0 0 1 6 8 . 0 0 11 1 1 1 1 1 5 1 0 3 0 5 / 1 3 / 1 0 6 2 7 A B L E U N D E R G R O U N D C O N S T R U 1 1 1 5 2 0 1 S E P T I C S V C - V I L L A O A K 0 . 0 0 7 2 0 . 0 0 11 1 1 1 1 1 5 1 0 4 0 5 / 1 3 / 1 0 7 9 0 A T & T M O B I L I T Y 1 1 1 2 1 0 1 M T H L Y S V C 0 2 / 2 2 - 0 3 / 2 3 0 . 0 0 6 8 . 6 5 11 1 1 1 1 1 5 1 0 4 0 5 / 1 3 / 1 0 7 9 0 A T & T M O B I L I T Y 1 1 1 2 1 0 1 M T H L Y S V C 0 3 / 2 3 - 0 4 / 2 2 0 . 0 0 3 8 . 8 5 TO T A L C H E C K 0 . 0 0 1 0 7 . 5 0 11 1 1 1 1 1 5 1 0 5 0 5 / 1 3 / 1 0 3 6 2 B O E T H I N G T R E E L A N D F A R M S 4 2 1 9 2 1 1 - 0 0 2 T R E E S - F R U I T V A L E A V E 0 . 0 0 5 8 2 . 8 5 11 1 1 1 1 1 5 1 0 6 0 5 / 1 3 / 1 0 8 2 5 C A N D A C E T R O Y 1 1 1 6 1 0 1 I N S T R U C T O R - A R T 0 . 0 0 4 3 8 . 7 5 11 1 1 1 1 1 5 1 0 7 0 5 / 1 3 / 1 0 2 2 9 C O A S T O I L C O M P A N Y L L C 6 2 3 5 2 0 2 U N L E A D E D / D I E S E L 0 . 0 0 2 , 0 1 7 . 7 2 11 1 1 1 1 1 5 1 0 8 0 5 / 1 3 / 1 0 2 7 C O M P S H A R E D R I S K P O O L 6 1 2 8 5 0 1 D E P O S I T P R E M I U M Q 4 / 1 0 0 . 0 0 4 2 , 6 1 2 . 7 8 11 1 1 1 1 1 5 1 0 9 0 5 / 1 3 / 1 0 2 5 8 C O U R T E S Y C H E V R O L E T L L C 6 2 3 5 2 0 2 P A R T S - V E H # 1 1 6 0 . 0 0 7 9 . 8 3 11 1 1 1 1 1 5 1 1 0 0 5 / 1 3 / 1 0 3 4 2 D A T A T I C K E T I N C 1 1 1 7 1 0 1 C I T A T I O N F E E S 0 3 / 1 0 0 . 0 0 1 0 0 . 0 0 11 1 1 1 1 1 5 1 1 1 0 5 / 1 3 / 1 0 5 6 4 D E L A G E L A N D E N P U B L I C F I 6 2 1 3 1 0 2 C O P I E R - 0 4 / 2 1 - 0 5 / 2 0 0 . 0 0 1 , 4 1 3 . 0 0 11 1 1 1 1 1 5 1 1 2 0 5 / 1 3 / 1 0 5 7 3 S T A T E O F C A L I F O R N I A 1 1 1 5 2 0 1 S I G N A L / L I G H T S 0 3 / 1 0 0 . 0 0 3 1 2 . 2 8 11 1 1 1 1 1 5 1 1 3 0 5 / 1 3 / 1 0 4 2 3 F E H R & P E E R S 1 1 1 A P P # P W T R 1 0 - 0 0 0 1 0 . 0 0 5 8 1 . 2 4 11 1 1 1 1 1 5 1 1 3 0 5 / 1 3 / 1 0 4 2 3 F E H R & P E E R S 1 1 1 5 1 0 1 P R O F S V C S 0 2 / 2 7 - 0 3 / 2 6 0 . 0 0 1 2 , 2 4 8 . 5 5 TO T A L C H E C K 0 . 0 0 1 2 , 8 2 9 . 7 9 11 1 1 1 1 1 5 1 1 4 0 5 / 1 3 / 1 0 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 6 3 1 5 2 0 3 P R E S S U R E W A S H E R 0 . 0 0 1 , 3 5 7 . 7 9 11 1 1 1 1 1 5 1 1 4 0 5 / 1 3 / 1 0 4 5 5 G A R D E N L A N D P O W E R E Q U I P M E 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 1 9 . 0 6 TO T A L C H E C K 0 . 0 0 1 , 3 7 6 . 8 5 11 1 1 1 1 1 5 1 1 5 0 5 / 1 3 / 1 0 5 0 0 G R A C E T S A N G 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 4 . 0 0 11 1 1 1 1 1 5 1 1 6 0 5 / 1 3 / 1 0 5 0 0 H A I D A N L I 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 7 . 0 0 11 1 1 1 1 1 5 1 1 7 0 5 / 1 3 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 S P R I N K L E R S - F O O T H I L L 0 . 0 0 2 , 3 8 2 . 5 7 11 1 1 1 1 1 5 1 1 7 0 5 / 1 3 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 R E P A I R S - K M O R A N P K 0 . 0 0 3 6 9 . 5 0 11 1 1 1 1 1 5 1 1 7 0 5 / 1 3 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 2 1 9 2 1 1 - 0 0 2 B U B B L E R - A Z U L E 0 . 0 0 2 2 0 . 6 8 11 1 1 1 1 1 5 1 1 7 0 5 / 1 3 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 S P R I N K L E R S - K M O R A N 0 . 0 0 9 1 3 . 8 6 11 1 1 1 1 1 5 1 1 7 0 5 / 1 3 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 1 1 1 5 3 0 1 B U B B L E R S - K M O R A N 0 . 0 0 1 , 0 6 1 . 1 2 TO T A L C H E C K 0 . 0 0 4 , 9 4 7 . 7 3 11 1 1 1 1 1 5 1 1 8 0 5 / 1 3 / 1 0 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S I G N S - R E S T R I P I N G 0 . 0 0 4 4 4 . 5 0 11 1 1 1 1 1 5 1 1 8 0 5 / 1 3 / 1 0 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 2 1 - 0 0 1 S I G N S - T R A F F I C S A F E T Y 0 . 0 0 3 6 5 . 5 9 TO T A L C H E C K 0 . 0 0 8 1 0 . 0 9 11 1 1 1 1 1 5 1 1 9 0 5 / 1 3 / 1 0 5 0 0 J A N I E N E S C O T T 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 5 0 . 0 0 11 1 1 1 1 1 5 1 2 0 0 5 / 1 3 / 1 0 5 0 0 J E N N I F E R C E N I C E R U S 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 4 . 0 0 54 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 1 8 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 0 2 ’ a n d ’ 1 1 5 1 5 1 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 2 1 0 5 / 1 3 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 9 6 . 2 5 11 1 1 1 1 1 5 1 2 1 0 5 / 1 3 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 3 7 . 0 0 11 1 1 1 1 1 5 1 2 1 0 5 / 1 3 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 3 2 5 . 8 8 11 1 1 1 1 1 5 1 2 1 0 5 / 1 3 / 1 0 1 1 8 J U S T F O R K I C K S 1 1 1 6 1 0 1 I N S T R U C T O R - S O C C E R 0 . 0 0 2 0 7 . 3 8 TO T A L C H E C K 0 . 0 0 1 , 0 6 6 . 5 1 11 1 1 1 1 1 5 1 2 2 0 5 / 1 3 / 1 0 2 1 2 L I V I N G S T O N E , J O H N 1 1 1 4 1 0 1 S C A P P O M T G 0 5 / 0 5 0 . 0 0 3 0 . 0 0 11 1 1 1 1 1 5 1 2 3 0 5 / 1 3 / 1 0 5 0 0 M E I G E C H L I K 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 8 . 0 0 11 1 1 1 1 1 5 1 2 4 0 5 / 1 3 / 1 0 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 6 2 0 1 B U S C A R D S - T S C O T T 0 . 0 0 3 2 . 9 0 11 1 1 1 1 1 5 1 2 4 0 5 / 1 3 / 1 0 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 1 1 0 1 B U S C A R D S - K K I N G 0 . 0 0 3 2 . 8 9 11 1 1 1 1 1 5 1 2 4 0 5 / 1 3 / 1 0 1 3 1 N O R M A N P A U L P R I N T C T R 1 1 1 7 1 0 2 E R P R E P C E R T S - B L A N K 0 . 0 0 3 2 . 9 0 TO T A L C H E C K 0 . 0 0 9 8 . 6 9 11 1 1 1 1 1 5 1 2 5 0 5 / 1 3 / 1 0 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 4 / 1 8 - 4 / 2 4 0 . 0 0 3 6 1 . 0 0 11 1 1 1 1 1 5 1 2 6 0 5 / 1 3 / 1 0 5 4 0 O R C H A R D S U P P L Y 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 9 3 . 4 8 11 1 1 1 1 1 5 1 2 7 0 5 / 1 3 / 1 0 1 6 8 O R C H A R D S U P P L Y H A R D W A R E - 1 1 1 5 2 0 1 S U P P L I E S - S T R E E T S 0 . 0 0 1 5 6 . 7 2 11 1 1 1 1 1 5 1 2 7 0 5 / 1 3 / 1 0 1 6 8 O R C H A R D S U P P L Y H A R D W A R E - 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 2 0 7 . 8 7 11 1 1 1 1 1 5 1 2 7 0 5 / 1 3 / 1 0 1 6 8 O R C H A R D S U P P L Y H A R D W A R E - 1 1 1 5 2 0 1 D I S C O U N T T A K E N 0 . 0 0 - 8 . 5 2 TO T A L C H E C K 0 . 0 0 3 5 6 . 0 7 11 1 1 1 1 1 5 1 2 8 0 5 / 1 3 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 6 2 4 6 2 0 2 N A T U R A L G A S V E H I C L E 0 . 0 0 5 6 . 9 2 11 1 1 1 1 1 5 1 2 8 0 5 / 1 3 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 8 . 5 8 11 1 1 1 1 1 5 1 2 8 0 5 / 1 3 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 1 1 1 5 3 0 1 L I B R A R Y O R C H A R D 0 . 0 0 1 , 4 9 5 . 4 2 11 1 1 1 1 1 5 1 2 8 0 5 / 1 3 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 2 3 1 5 3 0 2 V I L L A G E L I G H T I N G 0 . 0 0 2 2 . 1 2 11 1 1 1 1 1 5 1 2 8 0 5 / 1 3 / 1 0 1 7 3 P A C I F I C G A S & E L E C T R I C 2 7 3 5 3 0 2 G A T E W A Y 0 . 0 0 8 . 5 8 TO T A L C H E C K 0 . 0 0 1 , 5 9 1 . 6 2 11 1 1 1 1 1 5 1 2 9 0 5 / 1 3 / 1 0 2 7 8 P E T R O T E K 6 2 3 5 2 0 2 A Q M D T E S T I N G 0 4 / 2 7 0 . 0 0 7 0 0 . 0 0 11 1 1 1 1 1 5 1 3 0 0 5 / 1 3 / 1 0 8 7 3 P M E E Q U I P M E N T S A L E S 6 2 3 5 2 0 2 P A R T S - G A S P U M P 0 . 0 0 5 2 . 2 2 11 1 1 1 1 1 5 1 3 1 0 5 / 1 3 / 1 0 3 7 5 Q U A L I T Y A S S U R A N C E T R A V E L 1 1 1 6 1 0 1 B U S S V C - 0 6 / 2 3 / 1 0 0 . 0 0 7 7 5 . 0 0 11 1 1 1 1 1 5 1 3 1 0 5 / 1 3 / 1 0 3 7 5 Q U A L I T Y A S S U R A N C E T R A V E L 1 1 1 6 1 0 1 B U S S V C - 0 6 / 1 0 / 1 0 0 . 0 0 9 3 0 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 7 0 5 . 0 0 11 1 1 1 1 1 5 1 3 2 0 5 / 1 3 / 1 0 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S P H A L T 0 . 0 0 1 1 8 . 5 0 11 1 1 1 1 1 5 1 3 2 0 5 / 1 3 / 1 0 3 9 3 R E E D & G R A H A M , I N C 4 1 1 9 1 1 1 - 0 0 1 A S P H A L T 0 . 0 0 1 2 6 . 7 3 TO T A L C H E C K 0 . 0 0 2 4 5 . 2 3 11 1 1 1 1 1 5 1 3 3 0 5 / 1 3 / 1 0 5 0 0 R O B E R T C H A Y K I N 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 1 3 4 0 5 / 1 3 / 1 0 3 8 2 R V C L O U D C O 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 3 2 . 2 5 11 1 1 1 1 1 5 1 3 5 0 5 / 1 3 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E 0 . 0 0 2 , 0 0 2 . 1 5 11 1 1 1 1 1 5 1 3 5 0 5 / 1 3 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 3 6 8 . 6 1 TO T A L C H E C K 0 . 0 0 2 , 3 7 0 . 7 6 55 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 1 8 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 0 2 ’ a n d ’ 1 1 5 1 5 1 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 3 6 0 5 / 1 3 / 1 0 1 S A N T A C L A R A C O U N T Y 4 3 1 9 1 2 2 - 0 0 4 F E E S - H W Y 9 P H A S E I I I 0 . 0 0 2 , 0 6 0 . 2 5 11 1 1 1 1 1 5 1 3 7 0 5 / 1 3 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 5 2 . 0 0 11 1 1 1 1 1 5 1 3 7 0 5 / 1 3 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 1 0 . 0 0 11 1 1 1 1 1 5 1 3 7 0 5 / 1 3 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 3 4 5 . 1 0 11 1 1 1 1 1 5 1 3 7 0 5 / 1 3 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 1 9 0 . 4 0 11 1 1 1 1 1 5 1 3 7 0 5 / 1 3 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 2 8 5 . 6 0 11 1 1 1 1 1 5 1 3 7 0 5 / 1 3 / 1 0 7 2 9 S A R A T O G A S C H O O L O F D A N C E 1 1 1 6 1 0 1 I N S T R U C T O R - D A N C E 0 . 0 0 9 5 . 2 0 TO T A L C H E C K 0 . 0 0 1 , 3 7 8 . 3 0 11 1 1 1 1 1 5 1 3 8 0 5 / 1 3 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 0 5 0 . 0 0 6 6 . 0 8 11 1 1 1 1 1 5 1 3 8 0 5 / 1 3 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 0 0 . 0 0 6 6 . 0 8 11 1 1 1 1 1 5 1 3 8 0 5 / 1 3 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 2 0 . 0 0 6 6 . 0 8 11 1 1 1 1 1 5 1 3 8 0 5 / 1 3 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 3 0 . 0 0 6 6 . 0 8 TO T A L C H E C K 0 . 0 0 2 6 4 . 3 2 11 1 1 1 1 1 5 1 3 9 0 5 / 1 3 / 1 0 5 0 0 S H I V A N I G O V I L 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C O D E E N F 0 . 0 0 9 6 . 0 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - L I T I G A T I O N 0 . 0 0 5 7 . 6 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 O F F I C E H O U R S / C M T G S 0 . 0 0 3 , 2 0 6 . 4 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - P W 0 . 0 0 8 0 6 . 4 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - R E C R E A T I O N 0 . 0 0 9 4 0 . 8 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C T Y C L R K 0 . 0 0 3 0 7 . 2 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C I R C E L E M E N T 0 . 0 0 5 7 . 6 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - N E W S R A C K 0 . 0 0 9 6 . 0 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - S H A B A Z I 0 . 0 0 3 8 . 4 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - C T Y M G R 0 . 0 0 9 6 0 . 0 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - A D M I N 0 . 0 0 1 1 5 . 2 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - H O U S I N G E L E M 0 . 0 0 2 8 8 . 0 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 C T Y A T T N - S Z E 0 . 0 0 1 7 2 . 8 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 N O N D E P T - L E G A L R S R C H 0 . 0 0 1 . 7 9 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - P W 0 . 0 0 2 1 7 . 8 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 G E N L G L - C I R C E L E M E N T 0 . 0 0 1 9 . 8 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 O U T S I D E C O U N S E L 0 . 0 0 8 2 8 . 3 6 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 L I T I G A T I O N - D U T T A 0 . 0 0 4 , 2 7 5 . 0 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 4 3 2 9 2 7 4 - 0 0 1 C E Q A D E A N Z A T R A I L 0 . 0 0 4 5 0 . 8 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 4 3 1 9 1 5 2 - 0 0 2 Q U I T O R D B R I D G E S 0 . 0 0 5 0 8 . 5 0 11 1 1 1 1 1 5 1 4 0 0 5 / 1 3 / 1 0 1 5 4 S H U T E M I H A L Y & W E I N B E R G E 1 1 1 8 2 0 1 Q U A R R Y A C Q U I S I T I O N 0 . 0 0 2 , 9 4 3 . 8 5 TO T A L C H E C K 0 . 0 0 1 6 , 3 8 8 . 3 0 11 1 1 1 1 1 5 1 4 1 0 5 / 1 3 / 1 0 2 3 6 S O L E C T R I C E L E C T R I C C O N T R 2 3 1 5 3 0 2 R E P L A C E D G F C I - B B W A Y 0 . 0 0 1 1 1 . 4 4 11 1 1 1 1 1 5 1 4 2 0 5 / 1 3 / 1 0 2 7 7 T A K ’ S E Q U I P M E N T 6 2 3 5 2 0 2 M A I N T E N A N C E # E 0 2 6 0 . 0 0 4 4 5 . 2 7 11 1 1 1 1 1 5 1 4 3 0 5 / 1 3 / 1 0 5 0 0 T E S S I E P A R K E R 1 1 1 6 1 0 1 R O S T E R C H A N G E 0 . 0 0 4 . 0 0 11 1 1 1 1 1 5 1 4 4 0 5 / 1 3 / 1 0 3 3 6 T L C A D M I N I S T R A T O R S 1 1 1 2 3 0 1 M T H L Y 1 2 5 F E E S 0 5 / 1 0 0 . 0 0 1 7 5 . 0 0 11 1 1 1 1 1 5 1 4 5 0 5 / 1 3 / 1 0 7 2 6 T R E E S 3 6 0 D E G R E E S 1 1 1 5 2 0 1 O A K T R E E R E M O V A L 0 . 0 0 4 , 2 0 0 . 0 0 11 1 1 1 1 1 5 1 4 6 0 5 / 1 3 / 1 0 5 0 0 T Z U F O N G H U A N G 1 1 1 A R B O R I S T D E P R E F U N D 0 . 0 0 1 , 7 8 0 . 0 0 56 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 1 8 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 0 2 ’ a n d ’ 1 1 5 1 5 1 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 4 7 0 5 / 1 3 / 1 0 3 7 7 U N I T E D S I T E S E R V I C E S O F 1 1 1 5 3 0 1 F E N C E R N T L - K M O R A N 0 . 0 0 7 4 . 3 3 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 1 0 1 D A T A S V C - G I S 0 . 0 0 1 , 9 9 5 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 1 0 1 O N L I N E B / U - 0 4 / 1 0 0 . 0 0 8 1 . 9 5 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 2 0 1 T S C M T G 0 3 / 3 1 0 . 0 0 2 3 . 1 4 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 3 2 . 7 3 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 M A G A Z I N E W A L L R A C K S 0 . 0 0 3 8 . 6 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 S U P P L I E S - T E E N E V E N T 0 . 0 0 1 7 7 . 2 6 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U P P L I E S - C A M P 0 . 0 0 5 0 . 2 3 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 S U P P L I E S - R E T U R N 0 . 0 0 - 4 7 . 4 1 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U P P L I E S - Y O U T H D A Y 0 . 0 0 1 0 . 0 1 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 S U P P L I E S - R E T U R N 0 . 0 0 - 2 6 . 1 4 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U P P L I E S - C A M P 0 . 0 0 6 . 5 7 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 S U P P L I E S - Y O U T H D A Y 0 . 0 0 2 6 . 1 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 M T H L Y S V C 4 / 1 0 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 R O T A R Y D U E S 0 . 0 0 1 8 6 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 T R A I N I N G M A T E R I A L S 0 . 0 0 1 5 4 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 5 . 1 1 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 2 8 . 1 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 6 . 3 2 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 3 9 . 6 7 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 3 8 . 9 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 4 4 6 . 6 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 7 1 . 0 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 1 0 1 W O M E N ’ S S U M M I T 4 / 1 4 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 2 1 0 . 0 0 1 0 . 9 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 2 1 0 . 0 0 2 . 8 4 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 4 1 1 9 1 4 2 - 0 0 4 B I D P A C K E T S - M A I L I N G 0 . 0 0 8 5 . 6 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 1 1 5 . 2 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 2 0 1 O F F I C E S U P P L I E S 0 . 0 0 4 0 . 2 5 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 D A T A S V C - G I S 0 . 0 0 2 , 0 0 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 S U P P L I E S - C O M P U T E R 0 . 0 0 1 1 1 . 6 1 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 2 3 2 0 1 F I R E W A L L R E N E W A L 0 . 0 0 4 9 9 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 T A B L E - P R O S P E C T C T R 0 . 0 0 1 2 2 . 3 7 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 1 8 4 0 1 C A M E R A - R I S K M G M T 0 . 0 0 2 8 0 . 8 1 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S U P P L I E S - C A M P 0 . 0 0 3 9 . 5 7 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 8 . 3 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 8 1 0 1 W O M E N ’ S S U M M I T 4 / 1 4 0 . 0 0 1 7 5 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 3 5 2 0 2 P A R T S - V E H # 1 2 5 0 . 0 0 9 4 . 8 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 W V M & M M T G 3 / 2 4 0 . 0 0 1 9 . 5 4 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 0 7 0 . 0 0 1 1 . 9 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 W V M & M M T G 3 / 2 4 0 . 0 0 1 8 9 . 7 7 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 3 0 1 I C M A W E B C O N F E R E N C E 0 . 0 0 1 4 9 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 W V M & M M T G 3 / 2 4 0 . 0 0 4 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 A G E N D A M T G 4 / 0 1 0 . 0 0 8 . 7 5 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 P O S T A G E 0 . 0 0 3 . 1 2 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 0 7 0 . 0 0 1 1 1 . 3 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 A G E N D A M T G 4 / 0 8 0 . 0 0 1 7 . 5 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 G E N A S S E M B L Y C O N F 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 A G E N D A M M T G 4 / 1 5 0 . 0 0 8 . 7 5 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 2 1 0 . 0 0 5 9 . 9 9 57 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 5 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 1 8 : 0 0 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 0 2 ’ a n d ’ 1 1 5 1 5 1 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 2 1 0 . 0 0 7 . 9 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 1 1 0 1 C O U N C I L M T G 4 / 2 1 0 . 0 0 1 4 . 7 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 2 1 0 1 A F F O R D A B L E H S N G T O U R 0 . 0 0 1 1 . 2 4 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 A N N U A L D U E S - G A R D N E R 0 . 0 0 5 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 5 3 0 1 S U P P L I E S - E L Q U I T O 0 . 0 0 5 6 . 9 3 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 1 2 3 . 6 8 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 1 6 2 . 8 2 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 2 8 5 0 1 W E L L N E S S S N A C K S 0 . 0 0 6 2 . 5 5 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 8 4 . 7 7 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 1 1 8 4 0 1 S A F E T Y A W A R D S 0 . 0 0 5 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 2 0 1 M I R R O R - F A C I L I T Y R N T L 0 . 0 0 1 5 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 9 2 . 8 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 E X C U R S I O N F E E 3 / 2 5 0 . 0 0 6 0 0 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 2 7 . 2 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 D E P O S I T - T R A I N 9 / 1 0 0 . 0 0 8 5 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 T R I P E S C O R T M E A L 3 / 2 5 0 . 0 0 9 . 0 3 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S N A C K S - 4 E X C U R S I O N S 0 . 0 0 3 7 . 2 2 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 T R I P E S C O R T M E A L 4 / 0 8 0 . 0 0 8 . 1 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 E X C U R S I O N F E E 4 / 1 5 0 . 0 0 4 5 3 . 0 0 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 1 S N A C K S - 3 E X C U R S I O N S 0 . 0 0 1 8 . 6 6 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 6 . 0 2 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 6 2 4 6 2 0 2 T A B L E - C O M C T R 0 . 0 0 1 5 3 . 2 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 S U P P L I E S - T E E N E V E N T 0 . 0 0 4 2 . 4 9 11 1 1 1 1 1 5 1 5 0 0 5 / 1 3 / 1 0 3 9 1 U S B A N K P U R C H A S I N G C A R D 1 1 1 6 1 0 2 S U P P L I E S - T E E N E V E N T 0 . 0 0 3 . 2 9 TO T A L C H E C K 0 . 0 0 1 0 , 4 9 1 . 4 1 11 1 1 1 1 1 5 1 5 1 0 5 / 1 3 / 1 0 6 1 3 W E S T V A L L E Y S A N I T A T I O N D 1 1 1 5 1 0 3 N P S S V C 7 / 0 1 - 1 2 / 3 1 / 9 9 0 . 0 0 2 0 , 6 6 1 . 4 0 TO T A L C A S H A C C O U N T 0 . 0 0 1 3 6 , 1 2 7 . 0 2 TO T A L F U N D 0 . 0 0 1 3 6 , 1 2 7 . 0 2 TO T A L R E P O R T 0 . 0 0 1 3 6 , 1 2 7 . 0 2 58 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 1 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 0 : 5 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 5 2 ’ a n d ’ 1 1 5 2 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 X E R O X M A C H I N E 0 . 0 0 1 4 . 5 3 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 M E A S U R E D B U S L I N E 0 . 0 0 3 8 . 5 3 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 6 2 4 6 2 0 2 B O O K G O R O U N D 0 . 0 0 3 0 . 2 9 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 E R L I N E - C M O F F I C E 0 . 0 0 2 5 . 7 7 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 E M P E R L I N E 0 . 0 0 1 4 . 5 3 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 1 1 1 7 1 0 2 A M 1 6 1 0 R A D I O 0 . 0 0 1 5 . 8 2 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 G A T E W A Y I R R I G A T I O N 0 . 0 0 1 5 . 5 1 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 P H O N E L I N E S / P A R K S 0 . 0 0 1 6 . 3 4 11 1 1 1 1 1 5 1 5 2 0 5 / 2 0 / 1 0 2 3 4 A T & T 1 1 1 5 3 0 1 C S P R I N G S P A R K 0 . 0 0 3 1 . 3 4 TO T A L C H E C K 0 . 0 0 2 0 2 . 6 6 11 1 1 1 1 1 5 1 5 3 0 5 / 2 0 / 1 0 5 4 6 A B A G P O W E R P U R C H A S I N G 6 2 4 6 2 0 2 G A S S V C 0 4 / 1 0 0 . 0 0 1 , 2 0 0 . 3 5 11 1 1 1 1 1 5 1 5 4 0 5 / 2 0 / 1 0 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 7 1 5 . 8 1 11 1 1 1 1 1 5 1 5 4 0 5 / 2 0 / 1 0 7 2 A D V A N T A G E J A N I T O R I A L S U P 6 2 4 6 2 0 2 S U P P L I E S - J A N I T O R I A L 0 . 0 0 4 7 6 . 3 2 11 1 1 1 1 1 5 1 5 4 0 5 / 2 0 / 1 0 7 2 A D V A N T A G E J A N I T O R I A L S U P 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 4 4 2 . 1 6 TO T A L C H E C K 0 . 0 0 1 , 6 3 4 . 2 9 11 1 1 1 1 1 5 1 5 5 0 5 / 2 0 / 1 0 5 2 1 A L L I E D L O C K & S A F E I N C 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 5 5 . 5 5 11 1 1 1 1 1 5 1 5 5 0 5 / 2 0 / 1 0 5 2 1 A L L I E D L O C K & S A F E I N C 6 2 4 6 2 0 2 S U P P L I E S - F A C I L I T I E S 0 . 0 0 1 3 . 7 5 TO T A L C H E C K 0 . 0 0 6 9 . 3 0 11 1 1 1 1 1 5 1 5 6 0 5 / 2 0 / 1 0 1 9 7 A R R O W H E A D M O U N T A I N S P R I N 6 2 4 6 2 0 2 M T H L Y S V C 0 5 / 1 0 0 . 0 0 1 3 1 . 0 7 11 1 1 1 1 1 5 1 5 7 0 5 / 2 0 / 1 0 2 5 4 A W A R D C O M P A N Y O F A M E R I C A 1 1 1 1 1 0 1 A W A R D P L A Q U E S 0 . 0 0 2 3 4 . 9 0 11 1 1 1 1 1 5 1 5 8 0 5 / 2 0 / 1 0 7 1 4 B I G G S C A R D O S A A S S O C I A T I O 4 1 1 9 1 4 2 - 0 0 4 S A R A V I L L A G E 0 3 / 1 0 0 . 0 0 1 , 6 0 0 . 0 0 11 1 1 1 1 1 5 1 5 9 0 5 / 2 0 / 1 0 6 4 1 B K F E N G I N E E R S 4 1 1 9 1 2 2 - 0 0 1 P R O F S V C - H W Y 9 / I I I 0 . 0 0 3 , 3 9 4 . 0 9 11 1 1 1 1 1 5 1 5 9 0 5 / 2 0 / 1 0 6 4 1 B K F E N G I N E E R S 4 3 1 9 1 2 2 - 0 0 1 P R O F S V C - H W Y 9 / I I I 0 . 0 0 2 6 , 1 9 6 . 8 9 TO T A L C H E C K 0 . 0 0 2 9 , 5 9 0 . 9 8 11 1 1 1 1 1 5 1 6 0 0 5 / 2 0 / 1 0 3 6 9 B O R T Z , S H E R I L 1 1 1 6 1 0 1 I N S T R U C T O R - Y O G A 0 . 0 0 1 2 4 . 0 0 11 1 1 1 1 1 5 1 6 0 0 5 / 2 0 / 1 0 3 6 9 B O R T Z , S H E R I L 1 1 1 6 1 0 1 I N S T R U C T O R - Y O G A 0 . 0 0 1 8 6 . 0 0 11 1 1 1 1 1 5 1 6 0 0 5 / 2 0 / 1 0 3 6 9 B O R T Z , S H E R I L 1 1 1 6 1 0 1 I N S T R U C T O R - Y O G A 0 . 0 0 4 5 0 . 8 8 TO T A L C H E C K 0 . 0 0 7 6 0 . 8 8 11 1 1 1 1 1 5 1 6 1 0 5 / 2 0 / 1 0 1 7 9 C I M A I R , I N C 4 1 3 9 3 1 3 - 0 0 1 H V A C P R O J E C T 0 . 0 0 4 , 5 6 8 . 0 0 11 1 1 1 1 1 5 1 6 2 0 5 / 2 0 / 1 0 2 2 8 C L A S S I C C A R W A S H 6 2 3 5 2 0 2 M A I N T E N A N C E - V E H / E Q U I P 0 . 0 0 1 , 2 9 9 . 0 0 11 1 1 1 1 1 5 1 6 2 0 5 / 2 0 / 1 0 2 2 8 C L A S S I C C A R W A S H 6 2 3 5 2 0 2 D I S C O U N T T A K E N 0 . 0 0 - 1 2 5 . 0 0 TO T A L C H E C K 0 . 0 0 1 , 1 7 4 . 0 0 11 1 1 1 1 1 5 1 6 3 0 5 / 2 0 / 1 0 5 4 5 C P R E S C U E 6 1 1 8 4 0 1 C P R / A E D T R A I N I N G 4 / 2 0 0 . 0 0 9 0 0 . 0 0 11 1 1 1 1 1 5 1 6 4 0 5 / 2 0 / 1 0 5 2 8 D A V I D . G A T E S & A S S O C I A T 4 1 1 9 1 4 2 - 0 0 4 V I L L A G E P R O J E C T 3 / 1 0 0 . 0 0 2 , 5 0 0 . 0 0 11 1 1 1 1 1 5 1 6 5 0 5 / 2 0 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 3 7 3 . 8 0 11 1 1 1 1 1 5 1 6 5 0 5 / 2 0 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 2 1 8 . 0 5 11 1 1 1 1 1 5 1 6 5 0 5 / 2 0 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 3 4 2 . 6 5 11 1 1 1 1 1 5 1 6 5 0 5 / 2 0 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 2 9 1 . 2 0 11 1 1 1 1 1 5 1 6 5 0 5 / 2 0 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 3 4 2 . 6 5 59 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 2 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 0 : 5 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 5 2 ’ a n d ’ 1 1 5 2 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 6 5 0 5 / 2 0 / 1 0 6 5 1 E L L A C H E K H A N O V S K A Y A 1 1 1 6 1 0 1 I N S T R U C T O R - G Y M 0 . 0 0 3 1 7 . 1 0 TO T A L C H E C K 0 . 0 0 1 , 8 8 5 . 4 5 11 1 1 1 1 1 5 1 6 6 0 5 / 2 0 / 1 0 5 0 0 E R I C S O L B E R G 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 1 6 7 0 5 / 2 0 / 1 0 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 P O R T A P O T T Y S V C 0 4 / 1 0 0 . 0 0 1 5 2 . 9 5 11 1 1 1 1 1 5 1 6 7 0 5 / 2 0 / 1 0 4 1 9 E V E N T S E R V I C E S 1 1 1 5 3 0 1 P O R T A P O T T Y 0 4 / 1 0 0 . 0 0 3 0 5 . 9 0 TO T A L C H E C K 0 . 0 0 4 5 8 . 8 5 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - A Z U L E 0 . 0 0 5 2 . 5 7 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - B E A U C H A M P S 0 . 0 0 1 1 . 3 3 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - B E A U C H A M P S 0 . 0 0 5 7 . 1 2 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 9 4 . 3 5 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - I R R I G A T I O N 0 . 0 0 1 4 0 . 0 8 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - B R O O K G L E N P K 0 . 0 0 3 8 . 2 9 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 1 1 1 5 3 0 1 S U P P L I E S - R A V E N W O O D 0 . 0 0 8 . 0 7 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 2 5 2 5 3 0 2 R E P A I R - P R I D E S C R O S S 0 . 0 0 5 , 2 1 4 . 5 0 11 1 1 1 1 1 5 1 6 8 0 5 / 2 0 / 1 0 4 2 1 E W I N G I R R I G A T I O N 2 5 2 5 3 0 2 R E P A I R S - P R I D E S C R O S S 0 . 0 0 5 , 2 1 4 . 5 0 TO T A L C H E C K 0 . 0 0 1 0 , 8 3 0 . 8 1 11 1 1 1 1 1 5 1 6 9 0 5 / 2 0 / 1 0 4 5 4 G A C H I N A L A N D S C A P E M A N A G E 1 1 1 5 2 0 1 H W Y 9 / A L O H A - 0 5 / 1 0 0 . 0 0 3 9 0 . 0 0 11 1 1 1 1 1 5 1 7 0 0 5 / 2 0 / 1 0 4 6 3 G R A I N G E R 4 1 3 9 3 2 2 - 0 0 1 L A D D E R - T H E A T E R 0 . 0 0 4 2 5 . 7 5 11 1 1 1 1 1 5 1 7 1 0 5 / 2 0 / 1 0 8 3 2 H E W L E T T - P A C K A R D C O M P A N Y 6 3 2 3 2 0 2 H P S E R V E R 0 . 0 0 3 0 6 . 2 7 11 1 1 1 1 1 5 1 7 1 0 5 / 2 0 / 1 0 8 3 2 H E W L E T T - P A C K A R D C O M P A N Y 6 3 2 3 2 0 2 H P S E R V E R 0 . 0 0 3 , 8 6 9 . 0 0 TO T A L C H E C K 0 . 0 0 4 , 1 7 5 . 2 7 11 1 1 1 1 1 5 1 7 2 0 5 / 2 0 / 1 0 4 9 1 H U M A N B E H A V I O R A S S O C I A T E 1 1 1 2 3 0 1 E A P S V C - 0 4 / 1 0 0 . 0 0 4 6 5 . 5 0 11 1 1 1 1 1 5 1 7 3 0 5 / 2 0 / 1 0 1 4 H Y D R O T E C I R R I G A T I O N E Q U I 4 1 3 9 3 2 1 - 0 0 1 I R R I G A T I O N - W H H 0 . 0 0 5 8 7 . 5 3 11 1 1 1 1 1 5 1 7 4 0 5 / 2 0 / 1 0 6 1 I N T E R S T A T E B A T T E R Y S Y S T E 6 2 3 5 2 0 2 B A T T E R I E S - A U T O S 0 . 0 0 9 7 . 1 8 11 1 1 1 1 1 5 1 7 4 0 5 / 2 0 / 1 0 6 1 I N T E R S T A T E B A T T E R Y S Y S T E 6 2 3 5 2 0 2 B A T T E R I E S - A U T O 0 . 0 0 9 7 . 1 8 TO T A L C H E C K 0 . 0 0 1 9 4 . 3 6 11 1 1 1 1 1 5 1 7 5 0 5 / 2 0 / 1 0 6 3 I N T E R S T A T E T R A F F I C C O N T R 4 1 1 9 1 1 1 - 0 0 2 S U P P L I E S - R E S T R I P I N G 0 . 0 0 8 5 4 . 7 2 11 1 1 1 1 1 5 1 7 6 0 5 / 2 0 / 1 0 2 2 1 L O R A L L A N D S C A P I N G , I N C 2 5 4 5 3 0 2 P I P E R E P A I R - S U N L A N D 0 . 0 0 3 6 0 . 2 8 11 1 1 1 1 1 5 1 7 7 0 5 / 2 0 / 1 0 6 6 5 M A R K T H O M A S & C O M P A N Y 4 1 1 9 1 2 1 - 0 0 3 P R O F S V C - A D A S I G N A L 0 . 0 0 2 2 , 1 9 7 . 5 0 11 1 1 1 1 1 5 1 7 7 0 5 / 2 0 / 1 0 6 6 5 M A R K T H O M A S & C O M P A N Y 1 1 1 5 3 0 1 R O O F F R A M E E V A L U A T I O N 0 . 0 0 1 , 0 0 0 . 0 0 TO T A L C H E C K 0 . 0 0 2 3 , 1 9 7 . 5 0 11 1 1 1 1 1 5 1 7 8 0 5 / 2 0 / 1 0 3 2 8 M E T R O P O L I T A N P L A N N I N G G R 4 3 1 9 1 2 2 - 0 0 4 P R O F S V C - A U S T I N W A Y 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 1 7 9 0 5 / 2 0 / 1 0 7 9 M U N I S E R V I C E S L L C 1 1 1 3 1 0 1 S A L E S T A X Q 4 / 0 9 0 . 0 0 5 0 0 . 0 0 11 1 1 1 1 1 5 1 8 0 0 5 / 2 0 / 1 0 1 3 5 N O R T H B A Y B L D G M A I N T E N A N 6 2 4 6 2 0 2 W K L Y S V C 4 / 2 5 - 4 / 3 0 / 1 0 0 . 0 0 3 4 2 . 0 0 11 1 1 1 1 1 5 1 8 1 0 5 / 2 0 / 1 0 1 O F F O F S H E R I F F - F I S C A L S V 1 1 1 7 1 0 1 L A W E N F O R C E M E N T 5 / 1 0 0 . 0 0 3 4 4 , 5 7 3 . 6 7 60 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 3 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 0 : 5 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 5 2 ’ a n d ’ 1 1 5 2 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 8 2 0 5 / 2 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 6 2 1 3 1 0 2 C O P Y P A P E R 0 . 0 0 1 9 6 . 6 0 11 1 1 1 1 1 5 1 8 2 0 5 / 2 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 1 4 . 5 0 11 1 1 1 1 1 5 1 8 2 0 5 / 2 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 4 1 0 2 O F F I C E S U P P L I E S 0 . 0 0 4 7 . 9 0 11 1 1 1 1 1 5 1 8 2 0 5 / 2 0 / 1 0 1 4 5 O F F I C E D E P O T I N C . 1 1 1 5 1 0 1 O F F I C E S U P P L I E S 0 . 0 0 6 8 . 9 4 TO T A L C H E C K 0 . 0 0 3 2 7 . 9 4 11 1 1 1 1 1 5 1 8 3 0 5 / 2 0 / 1 0 6 0 O N T R A C 1 1 1 5 1 0 1 C A L T R A N S 0 4 / 2 8 0 . 0 0 5 . 0 0 11 1 1 1 1 1 5 1 8 4 0 5 / 2 0 / 1 0 2 7 8 P E T R O T E K 6 2 3 5 2 0 2 F U E L T E S T I N G 0 4 / 1 0 0 . 0 0 2 0 0 . 0 0 11 1 1 1 1 1 5 1 8 5 0 5 / 2 0 / 1 0 8 2 1 P L A C E R S A L E S A S S O C I A T E S 4 1 3 9 3 2 2 - 0 0 1 S C A F F O L D - T H E A T E R 0 . 0 0 1 2 4 . 0 0 11 1 1 1 1 1 5 1 8 6 0 5 / 2 0 / 1 0 5 0 0 Q U I L I Z H O U 1 1 1 6 1 0 1 C A N C E L L E D C L A S S 0 . 0 0 1 3 4 . 0 0 11 1 1 1 1 1 5 1 8 7 0 5 / 2 0 / 1 0 5 0 0 R O S A L V A M U N O Z 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 6 2 4 6 2 0 2 B U I L D I N G S 0 . 0 0 1 3 4 . 3 9 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 1 1 1 5 3 0 1 P A R K S / O P E N S P A C E S 0 . 0 0 1 , 5 1 7 . 5 1 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 9 5 3 0 2 M A N O R D R I V E 0 . 0 0 5 5 . 8 0 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 5 5 3 0 2 T R I C I A W O O D S 0 . 0 0 1 2 . 5 6 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 1 5 3 0 2 B E A U C H A M P S 0 . 0 0 1 1 1 . 2 4 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 4 5 3 0 2 S U N L A N D P A R K 0 . 0 0 1 9 9 . 8 6 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 7 5 3 0 2 V I L L A G E C O M M E R I C A L 0 . 0 0 5 0 5 . 4 1 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 5 3 5 3 0 2 M I N A W A Y 0 . 0 0 2 9 0 . 9 5 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 4 5 3 0 2 C U N N I N G H A M 0 . 0 0 4 3 . 2 5 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 7 5 3 0 2 K E R W I N R A N C H 0 . 0 0 2 3 1 . 4 7 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 7 4 5 3 0 2 H O R S E S H O E D R 0 . 0 0 2 1 7 . 8 8 11 1 1 1 1 1 5 1 8 8 0 5 / 2 0 / 1 0 8 7 S A N J O S E W A T E R C O M P A N Y 2 4 3 5 3 0 2 C A R N E L I A N G L E N 0 . 0 0 9 3 . 3 8 TO T A L C H E C K 0 . 0 0 3 , 4 1 3 . 7 0 11 1 1 1 1 1 5 1 8 9 0 5 / 2 0 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 0 7 0 . 0 0 3 5 . 0 0 11 1 1 1 1 1 5 1 8 9 0 5 / 2 0 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 5 0 . 0 0 6 6 . 0 8 11 1 1 1 1 1 5 1 8 9 0 5 / 2 0 / 1 0 1 3 6 S C O T T Y ’ S A U T O M O T I V E 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 1 0 . 0 0 6 6 . 0 8 TO T A L C H E C K 0 . 0 0 1 6 7 . 1 6 11 1 1 1 1 1 5 1 9 0 0 5 / 2 0 / 1 0 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 S U P P L I E S - P A R K S 0 . 0 0 8 9 . 9 7 11 1 1 1 1 1 5 1 9 0 0 5 / 2 0 / 1 0 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 S U P P L I E S - C S P R I N G S 0 . 0 0 5 5 7 . 1 8 11 1 1 1 1 1 5 1 9 0 0 5 / 2 0 / 1 0 1 6 0 S I E R R A P A C I F I C T U R F S U P P 1 1 1 5 3 0 1 F E R T I L I Z E R - P A R K S 0 . 0 0 7 9 5 . 1 3 TO T A L C H E C K 0 . 0 0 1 , 4 4 2 . 2 8 11 1 1 1 1 1 5 1 9 1 0 5 / 2 0 / 1 0 8 7 4 S I L I C O N C O N S T E L L A T I O N S , 4 1 1 9 1 1 1 - 0 0 1 M A R K E R S - R E S U R F A C I N G 0 . 0 0 1 , 6 3 4 . 4 0 11 1 1 1 1 1 5 1 9 2 0 5 / 2 0 / 1 0 7 1 0 T H E B A N K O F N E W Y O R K M E L 3 1 1 8 6 0 1 B O N D S E R I E S 2 0 0 1 0 . 0 0 7 9 5 . 0 0 11 1 1 1 1 1 5 1 9 3 0 5 / 2 0 / 1 0 3 4 3 T M T E N T E R P R I S E S I N C 1 1 1 5 3 0 1 M U L C H - P A R K S 0 . 0 0 2 0 2 . 1 1 11 1 1 1 1 1 5 1 9 4 0 5 / 2 0 / 1 0 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 S W E E P S V C 0 4 / 1 0 0 . 0 0 7 4 2 . 9 2 11 1 1 1 1 1 5 1 9 4 0 5 / 2 0 / 1 0 3 8 5 U N I V E R S A L S W E E P I N G S E R V I 1 1 1 5 1 0 3 S W E E P S V C 0 4 / 1 0 0 . 0 0 7 , 4 8 9 . 0 0 TO T A L C H E C K 0 . 0 0 8 , 2 3 1 . 9 2 11 1 1 1 1 1 5 1 9 5 0 5 / 2 0 / 1 0 5 0 0 V A N D A R O T H 1 1 1 F A C I L I T Y D E P R E F U N D 0 . 0 0 3 0 0 . 0 0 61 SU N G A R D P U B L I C S E C T O R P A G E N U M B E R : 4 DA T E : 0 5 / 2 4 / 2 0 1 0 C I T Y O F S A R A T O G A A C C T P A 2 1 TI M E : 1 5 : 2 0 : 5 2 C H E C K R E G I S T E R - D I S B U R S E M E N T F U N D SE L E C T I O N C R I T E R I A : t r a n s a c t . c h e c k _ n o b e t w e e n ’ 1 1 5 1 5 2 ’ a n d ’ 1 1 5 2 0 0 ’ AC C O U N T I N G P E R I O D : 1 1 / 1 0 F U N D - 0 0 9 - D I S B U R S E M E N T F U N D CA S H A C C T C H E C K N O I S S U E D T - - - - - - - - - - - - - - V E N D O R - - - - - - - - - - - - - B U D G E T U N I T - - - - - D E S C R I P T I O N - - - - - - S A L E S T A X A M O U N T 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 3 0 1 P W - P A R K S 0 . 0 0 3 0 3 . 7 1 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 1 P W - E N G I N E E R I N G 0 . 0 0 1 0 8 . 9 6 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 1 0 1 C T Y M G R O F F I C E 0 . 0 0 3 3 . 5 1 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 2 0 1 C T Y C L R K O F F I C E 0 . 0 0 6 3 . 2 2 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 2 3 0 1 H R D E P T 0 . 0 0 7 7 . 3 0 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 3 1 0 1 F I N A N C E D E P T 0 . 0 0 6 4 . 8 0 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 6 2 2 3 2 0 1 I T S E R V I C E S 0 . 0 0 6 5 . 9 2 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 2 0 1 C D D - B U I L D I N G / I N S P E C 0 . 0 0 8 2 . 6 9 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 1 C D D - D E V E L O P M E N T 0 . 0 0 7 1 . 9 1 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 4 1 0 3 C D D - C O D E C O M P L I A N C E 0 . 0 0 3 6 . 3 2 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 2 0 1 P W - S T R E E T S 0 . 0 0 1 5 8 . 0 5 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 1 1 1 5 1 0 2 P W - E N G D E V E L O P M E N T 0 . 0 0 0 . 2 8 11 1 1 1 1 1 5 1 9 6 0 5 / 2 0 / 1 0 3 9 5 V E R I Z O N W I R E L E S S 6 2 4 6 2 0 2 F A C I L I T I E S 0 . 0 0 1 5 5 . 2 6 TO T A L C H E C K 0 . 0 0 1 , 2 2 1 . 9 3 11 1 1 1 1 1 5 1 9 7 0 5 / 2 0 / 1 0 4 0 2 V I S T A L A N D S C A P E & M A I N T E 4 1 3 9 3 5 3 - 0 0 1 F E N C E - F R I E N D S H I P H A L L 0 . 0 0 1 , 4 2 0 . 0 0 11 1 1 1 1 1 5 1 9 8 0 5 / 2 0 / 1 0 5 4 4 W H E E L W O R K S 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 6 0 . 0 0 5 9 2 . 0 7 11 1 1 1 1 1 5 1 9 8 0 5 / 2 0 / 1 0 5 4 4 W H E E L W O R K S 6 2 3 5 2 0 2 M A I N T E N A N C E V E H # 1 1 4 0 . 0 0 3 1 1 . 9 2 TO T A L C H E C K 0 . 0 0 9 0 3 . 9 9 11 1 1 1 1 1 5 1 9 9 0 5 / 2 0 / 1 0 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 A P P # 0 4 - 0 1 6 0 . 0 0 1 2 5 . 5 0 11 1 1 1 1 1 5 1 9 9 0 5 / 2 0 / 1 0 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 A P P # A N X 0 9 - 0 0 0 2 0 . 0 0 2 0 0 . 8 0 11 1 1 1 1 1 5 1 9 9 0 5 / 2 0 / 1 0 1 9 8 W I T T W E R & P A R K I N , L L P 1 1 1 A P P # G P A 0 9 - 0 0 0 2 0 . 0 0 2 0 0 . 8 0 TO T A L C H E C K 0 . 0 0 5 2 7 . 1 0 11 1 1 1 1 1 5 2 0 0 0 5 / 2 0 / 1 0 6 9 6 Z A G T E C H N I C A L S E R V I C E S , 6 2 2 3 2 0 1 I T S U P P O R T S V C 4 / 2 6 0 . 0 0 4 1 . 2 5 TO T A L C A S H A C C O U N T 0 . 0 0 4 5 5 , 9 9 9 . 9 0 TO T A L F U N D 0 . 0 0 4 5 5 , 9 9 9 . 9 0 TO T A L R E P O R T 0 . 0 0 4 5 5 , 9 9 9 . 9 0 62 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Adoption of Fiscal Year 2010/11 Operating & Capital Budget and the Environmental Impact Assessment for new CIP projects RECOMMENDED ACTIONS 1. Adopt resolution approving the Proposed FY 2010/11 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any changes related to minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. 2. Adopt attached Environmental Impact Assessment for new projects included in the FY 2010/11 CIP update. BACKGROUND The City’s Proposed Operating and Capital Budgets reflect both revenue and expenditure appropriations which provide for the City’s service operations, administration, obligations, and infrastructure improvement projects. The City’s Operating Budget document is structured into a departmental format which defines departmental oversight, key program services, and significant projects or initiatives for the fiscal year. Summary level revenue and expenditure budget appropriations and assigned personnel schedules for proposed, current and prior years are included within each departmental program to identify the resources used to provide these services and operations, and for historical reference. The Financial Summaries section of the Operating Budget document compiles the individual financial and staffing information into summary schedules to provide users with an consolidated view of funding sources and uses from different perspectives, including departmental, fund type, and category. The City’s Capital Budget document is structured into four program areas, (Streets, Parks & Trails, Facilities, and Administrative Improvement Projects) which are further categorized by either the type of infrastructure improvement in the Streets and Administrative Improvement programs, or by site in the Parks & Trails and Facilities programs. The Capital Improvement Plan represents a multi-year work plan for major capital expenditures and related funding sources, to improve and maintain the various types of city infrastructure. Attached to this report, for Council adoption, is an Environmental Impact Assessment report in compliance with the California Environmental Quality Act (CEQA) requirement to ensure an assessment of the environmental impacts of new projects has been made by the governing body. 63 REPORT DISCUSSION Budget Status A public hearing was held on May 19, 2010 to review the City of Saratoga’s proposed operating and capital budgets and obtain community input. The FY 2010/11 Proposed Operating Budget sustains service levels, operations, and obligations as are currently in place, with a few exceptions. Staff time will be impacted with the reduction of six full-time staff to part-time status, and from a 3 day furlough for the remainder of the City’s full-time staff. Overtime and temporary staff hours were also reduced. These reductions will impact services and workload, particularly in the City Manager’s Office where three of the FTE reductions will occur. There will be numerous operational changes, including two that will be visible to the public. The Saratogan newsletter will no longer be delivered as a stand-alone mailing to residents; it will instead be included in the City’s recreation guide and mailed to residents on the three times a year recreation guide schedule. A second noticeable change will come from restricting public notifications published in the newspaper to those notices that are legally required to be published, such as ordinances and fee hearings. Beginning next year, notifications such as the annual public hearing for the budget will be posted at City Hall and on the City’s website in order to reduce expenses. In addition to new reductions, most prior year operating budget expenditure reductions will continue, most notable are the elimination of: a Planner and Building Inspector position in Community Development; a Recreation Coordinator position in Recreation; and the reduction of the City Manager’s Executive Assistant from full-time to three-quarter time. The city continues to under-fill the IT Technician position with a temporary IT Intern for the third consecutive fiscal year, and a temporary half-time Sr. Accountant backfills the eliminated Accounting Supervisor position. Staff continues to seek out opportunities to increase operational efficiencies and reduce service costs on an ongoing basis, in order to provide the best use of City resources. Budget Appropriations The Operating & Capital Budget’s Financial Summaries include schedules which illustrate summary level revenue and expenditures information. This first schedule on the following page illustrates the Proposed Budget’s total activity by fund, categorized by fund group, beginning with the estimated July 1, 2010 fund balance, adding and subtracting all budgeted activity, and ending with the estimated year end fund balance at June 30, 2011. This Total Fund Activity Summary schedule categorizes the City’s different funds by function. Operating Funds support the City’s general operations, restricted revenue programs and services, and internal support services. Debt Service Funds account for the funding and payment of the City’s bond debt, and Trust & Agency Funds account for funds held in a trustee capacity; not to be used for City purposes. Capital Funds are used to account for major acquisition and construction of asset expenditures, in order to separate one-time activity from ongoing operational activities. As shown, the Operating Budget’s Total Expenditures and Transfers-Out exceed Total Revenues and Transfers-In. This is a consequence in part, of transferring out prior year operating fund surpluses to the Capital Project Funds. Additionally, other fund expenditures may be budgeted higher than revenues in some budget years. This would occur for example, in a replacement Internal Service Fund, where funding receipts may be less than amounts budgeted for replacement during any given fiscal year. It will also occur if the Internal Service Fund (ISF) includes current year contingency funding which may or may not be expended. This is typical in the Building Maintenance ISF to allow for urgent repairs to be made if needed, while avoiding a continual build-up of fund balance if repairs are not needed. 64 Total Fund Activity Summary FY 2010/11 Estimated Revenues Expenditures Source (Use)Estimated Fund Balance && of Fund Balance Fund Category July 1, 2010 Transfers In Transfers Out Fund Balance June 30, 2011 Operating Funds General Fund Reserve for Petty Cash 1,300 - - - 1,300 Designated for Operations 2,891,666 - - 28,917 2,920,582 Economic Uncertainty 1,500,000 - - - 1,500,000 Environmental Reserve 563,182 - - (50,000) 513,182 Development Reserve 632,380 - - (210,000) 422,380 Uncollected Deposits 182,159 - - - 182,159 CIP/Matching Reserve 726,983 - - (505,000) 221,983 Hillside Stability Reserve 300,000 - - - 300,000 Undesignated Fund Balance 884,762 15,285,004 (16,045,428) 736,083 860,421 Total General Fund 7,682,432 15,285,004 (16,045,428) - 6,922,008 Special Revenue Funds CDBG Program Fund - 394,356 (394,356) - - SHARP Program Fund 210,125 1,000 - - 211,125 Landscape & Lighting Districts 437,472 455,193 (631,156) - 261,509 Internal Service Funds Liability/Risk Management 241,493 281,500 (393,464) - 129,529 Workers Compensation 199,109 225,000 (247,791) - 176,318 Office Support Services 31,033 42,000 (48,050) - 24,983 IT Services 127,589 400,000 (440,134) - 87,454 Vehicle & Equipment Maintenance 59,693 200,000 (210,623) - 49,070 Building Maintenance 189,039 725,000 (741,161) - 172,878 Vehicle & Equipment Replacement 237,587 100,000 (99,000) - 238,587 IT Equipment Replacement 158,296 50,000 (77,500) - 130,796 Total Operating Funds 9,573,868$ 18,159,053$ (19,328,664)$ -$ 8,404,257$ Debt Service 2001 Series GO Bonds 959,553 962,000 (1,019,656) - 901,897 Total Debt Service 959,553$ 962,000$ (1,019,656)$ -$ 901,897$ Trust & Agency Funds Library Capital Improvement 345,033 - (345,033) - - KSAR 105,588 68,500 (174,088) - - Total Trust & Agency Funds 450,621$ 68,500$ (519,121)$ -$ -$ TOTAL OPERATING BUDGET 10,984,042$ 19,189,553$ (20,867,441)$ -$ 9,306,154$ Capital Funds Street Projects 1,258,469 5,335,132 (6,494,857) - 98,744 Park & Trail Projects 556,413 2,589,807 (3,146,220) - - Facility Projects 438,443 761,636 (1,200,079) - - Administrative Projects 219,773 - (219,773) - - Total Capital Funds 2,473,097$ 8,686,575$ (11,060,929)$ -$ 98,744$ TOTAL ALL FUNDS 13,457,139$ 27,876,128$ (31,928,370)$ -$ 9,404,898$ 65 Of particular note on the Total Activity schedule, is that the Capital Projects Funds reflect end-of the- year estimates two months prior to the end of the fiscal year - which means there will be many project ending balance changes, which changes the final budget numbers. The impact of this is that for Capital Budgets, estimated year-end project balances are automatically carried forward as continued budgeted appropriations into the following fiscal year. CIP projects are multi-year operations; therefore the beginning fund balance is dependent on prior year project expenditures which are not finalized at the time the proposed budget is adopted. In addition, on the budget schedule, the entire estimated carryforward and all new funding is typically appropriated and subsequently expended during the new budget year, typically leaving a fund balance of zero in each of the Capital Project funds. This method of full appropriation provides flexibility to allow the full funding for the project to be encumbered under contract if needed (as project work extends beyond fiscal year boundaries). However, the result of this capital budgeting method is a higher estimated Beginning Fund Balance than the estimated Ending Fund Balance, (as well as higher revenue and expenditure appropriations than will actually occur). For FY 2010/11, a balance of $98,744 remains in the Streets program at year end as funds designated for a utility undergrounding project were not appropriated as final development of the project scope is on hold awaiting additional funding. Budget Adjustments Throughout the year, Council may approve both Operating and Capital Budget adjustments for additional initiatives or projects. Within the Operating Budget, the Council approves the budget at the Fund level, meaning the City Manager is authorized to make program and account changes within a fund, however Council approval is required for adjustments that would either increase or decrease fund appropriations. The Capital Budget is authorized at the project level, meaning Council approval is required for both appropriation dollar changes and project scope changes. As a budget simplification, projects are typically budgeted with total expenditure appropriations accounted for in one project construction account, whereas actual expenditures are accounted for in the appropriate capital expense account. As a contingency built into the budget resolution, if at project close, an immaterial project balance remains, the amount will be transferred out to the annual Streets Resurfacing project in the Streets Program, to the Annual Park & Trail Maintenance project in the Parks & Trail program, to the Annual Facility Improvement project in the Facility Program, and to the Manager’s Records Management project in the Administrative Improvements program. If the ending balance is material, a fund balance transfer to another project or back to the General Fund Capital Reserve will be requested for approval from the Council. This methodology simplifies project closure while still retaining appropriated funding in the original capital project fund. General Fund The General Fund is the main operating fund used to account for the majority of the City’s operations. The following two charts provide a graphical overview of the budgetary appropriations for General Fund revenues and expenditures by category. The schedules below each graph provide summary level financial data for the proposed budget year (gray column), as well as the current and two prior fiscal years for historical reference. As you can see on the following page, the General Fund Revenue and Transfers In chart includes additional funding from designated reserves to clearly identify the total General Fund sources which offset the total General Fund uses. The second chart; General Fund Expenditures and Transfers Out shows that total uses is slightly less than the total sources, leaving us with a balanced General Fund budget. 66 General Fund Revenues & Transfers In By Category FY 2010/11 FY 2007/08 FY 2008/09 FY 2009/10 FY 2009/10 FY 2010/11 % of Revenue Category Actuals Actuals Adjusted Estimated Proposed Total Property Tax 7,922,815$ 8,155,362$ 8,175,500$ 8,091,904$ 8,022,600$ 52.5% Sales Tax 1,057,977 1,043,034 910,000 875,000 910,000 6.0% Transient Occupancy Tax 211,532 151,378 140,000 120,000 120,000 0.8% Business & Other Taxes 482,184 511,675 490,000 425,000 425,000 2.8% Franchise Fee Tax 1,623,318 1,656,716 1,675,000 1,651,579 1,652,000 10.8% Intergovernmental 428,304 303,212 268,500 323,377 267,000 1.7% Fees, Licenses & Permits 1,747,922 1,186,319 1,083,750 1,036,249 1,012,300 6.6% Charge for Services 1,738,918 1,670,175 1,551,531 1,461,411 1,532,035 10.0% Interest 615,731 362,588 170,000 90,275 90,000 0.6% Rental Income 386,834 366,619 364,342 411,694 435,320 2.8% Other Sources 387,958 467,124 288,000 357,789 569,200 3.7% Total Revenues 16,603,493$ 15,874,201$ 15,116,623$ 14,844,277$ 15,035,454$ 98.4% Fund Transfers In 2,275,254 153,732 273,859 325,842 249,550 1.6% Total Revenues & Transfers 18,878,747$ 16,027,933$ 15,390,482$ 15,170,119$ 15,285,004$ 100.0% Funding from Use of Designated Funds Theater Surcharge Deposit - 53,167 - - - Funding Carryforward 80,000 58,386 22,000 22,000 - Development Reserve 99,447 75,000 75,000 75,000 210,000 Environmental Reserve 40,000 66,735 50,000 50,000 50,000 CIP Reserve - 1,400,000 550,000 550,000 505,000 Economic Stability Reserve - - 25,000 25,000 - Total Operating Sources 19,098,194 17,681,221 16,112,482 15,892,119 16,050,004 67 General Fund Expenditures & Transfers Out By Category FY 2010/11 FY 2007/08 FY 2008/09 FY 2009/10 FY 2009/10 FY 2010/11 % of Expenditure Category Actuals Actuals Adjusted Estimated Proposed Total Salary & Benefits 6,172,956$ 6,485,451$ 6,505,303$ 6,343,849$ 6,553,680$ 40.8% Materials & Supplies 316,073 216,062 185,525 164,724 174,008 1.1% Fees & Charges 621,787 619,648 698,080 636,499 701,859 4.4% Consultant & Contract Services 5,516,722 5,985,878 5,821,677 5,795,654 5,972,756 37.2% Meetings, Events & Training 73,746 74,204 55,265 44,278 57,975 0.4% Community Grants & Events 189,934 162,669 208,006 207,792 181,376 1.1% Fixed Assets 30,127 30,105 - - - 0.0% Internal Services Charges 2,053,479 2,189,340 1,873,576 1,873,576 1,798,775 11.2% Total Expenditures 14,974,823$ 15,763,356$ 15,347,432$ 15,066,373$ 15,440,428$ 96.2% Fund Transfers Out:3,764,304 1,571,727 650,000 650,000 605,000 3.8% Total Expenditures & Transfers 18,300,791$ 17,335,083$ 15,997,432$ 15,716,373$ 16,045,428$ 100.0% The FY 2010/11 General Fund proposed budget appropriations reflect net sources (revenues, transfers in, carryforward, and designated fund balance funding) exceeding uses (expenditures and transfers out to other funds) by $4,576. Overall, the FY 2010/11 General Fund proposed budget revenues reflect slightly more ($191,000) than the current year’s estimated revenues, primarily due to several small expected increases in Sales Tax and Recreation Services, and a reimbursement from the Sheriff’s Office. Additional funds are coming from the Development Reserve under Council’s policy of use in economic downturns, from the Environmental Reserve for Solid Waste diversion programs, and from the CIP reserve to fund approved CIP projects. Budgeted expenditures reflect an increase from FY 2009/10 estimated expenditures due to increases in budgeted salary and benefits, and from public safety contracts. Even with staffing and salary reductions, 68 budgeted expenses increased slightly from last year primarily from medical insurance premium increases, the 1% COLA increase, and some step increases. Under the salary and benefits budgeting method, most staff is budgeted at the top level, however management staff and temporary staff are not, and these wages may be adjusted on a yearly basis. In addition, the highest cost medical benefit is used in calculating benefits in order to build in potential costs that could occur if all employees were to choose the highest cost medical plan. While this methodology provides consistency in budget numbers, not all staff members are at top step or use the most expensive medical plan, therefore staffing cost actuals are less than budget each year, which provides some General Fund savings. CPI adjustments in both the Sheriff Services and Animal Control Services contracts also contributed to the budget increase, however with the limited CPI increases in the last couple of years, the increase was minimized. For the Sheriff’s contract, the increase for the next fiscal year was held to $117,000. For the Animal Services, the increase from the prior year is $11,200. Overall, the General Fund Operating Budget’s expenditures reflect reductions in staff time, operating materials, supplies, fees, and services where available without significantly impacting community services, in order to offset areas of increase. The Proposed Operating and Capital Budget reflects estimated amounts for FY 2009/10, whereas the final budget document will be adjusted to actuals prior to publication and posting to provide the public with accurate information for future year’s reference. The final budget document will also include any additional changes as a result of direction from Council and/or identified by staff as a clean-up item will be included in the final budget, per Council’s adoption of the FY 2010/11 Operating & Capital Budget resolution at the June 2, 2010 Council Meeting. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not adopt an Operating & Capital Budget for FY 2010/11. ALTERNATIVE ACTION N/A FOLLOW UP ACTIONS 1. Prepare FY 2010/11 Adopted Operating & Capital Summary and Detail Budget documents as directed by Council. 2. Monitor revenues and expenditures and provide quarterly reports and updates as necessary to Finance Committee and Council. ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A: Resolution to Adopt the Fiscal Year 2010/11 Operating & Capital Budget 69 Attachment A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADOPTING THE FISCAL YEAR 2010/11 OPERATING & CAPITAL BUDGET WHEREAS, the City Council held a public hearing on the Proposed Operating & Capital Budget for Fiscal Year 2010/11 on May 19, 2010; WHEREAS, Section 2-20.050(i) of the Code of the City of Saratoga requires the City Manager to prepare and submit the proposed annual budget to the City Council for its approval; WHEREAS, the Planning Commission has conducted an annual review of proposed new capital projects for consistency with the City’s general plan; and WHEREAS, after the Planning Commission’s approval of the proposed new projects the City Manager did submit a proposed budget for FY 2010/11 to the City Council; and WHEREAS, the City Council has considered and, upon consensus may provide direction for modifications to the proposed budget during a public hearing; and WHEREAS, the City Council gave staff direction to adopt the Fiscal Year 2010/11 operating and capital budgets as proposed; NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby adopts the Fiscal Year 2010/11 Operating & Capital Budget as shown in the Total Fund Activity Summary schedule in the budget adoption report; AND BE IT FURTHER RESOLVED, that the final adopted budget includes carry-forward appropriations for prior year capital projects, identified funding for specified expenditures, grants, and pass-through balances; that capital projects are in compliance with the General Plan; that there be carried forward from the prior year within each fund an amount sufficient to cover approved outstanding encumbrances as of June 30, 2010; AND BE IT FURTHER RESOLVED, that the City Council hereby directs staff that any changes or impacts resulting from: Council approval of the meet and confer process or management compensation plan; from classification adjustments or miscellaneous corrections; from changes due to more refined estimates, grant approvals, or claim reimbursements; from development fee based pass- through budget appropriations; or from further City Council consensus direction received on June 2, 2010 be incorporated within the final Fiscal Year 2010/11 Operating & Capital Budgets; 70 Attachment A AND BE IT FURTHER RESOLVED, that the Finance and Administrative Services Director is directed to record these changes into the City’s accounting records in accordance with appropriate accounting practices. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2nd day of June, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathleen King, Mayor City of Saratoga ATTEST: Ann Sullivan, City Clerk of the City of Saratoga 71 72 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson PREPARED BY: Mary Furey DIRECTOR: Mary Furey SUBJECT: Fiscal Year 2010/11 Gann Appropriation Limit RECOMMENDED ACTION Adopt resolution approving the Gann Appropriations Limit for FY 2010/11. REPORT DISCUSSION Background On November 6, 1979, California voters approved Proposition 4, commonly known as the Gann Spending Limitation Initiative, establishing Article XIIIB of the California State Constitution. This proposition, which became effective in fiscal year 1980/81, mandated an appropriations (spending) limit on the amount of tax revenues that the State and most local government jurisdictions may appropriate within a fiscal year. This limit grows annually by a population and cost-of-living factor. The State Appropriation Limit was since modified by two subsequent initiatives - Proposition 98 in 1988 and Proposition 111 in 1990. Proposition 98 established the return of tax revenues exceeding appropriation limit levels to citizens through a process of refunds, rebates, or other means. Proposition 111 allowed more flexibility in the appropriation calculation factors. Only tax proceeds are subject to this limit. Charges for services, fees, grants, loans, donations and other non-tax proceeds are excluded. Exemptions are also made for voter-approved debt which existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates. The City Council adopts an annual resolution establishing an appropriations limit for the following fiscal year using population and per capita personal income data provided by the State of California’s Department of Finance. Each year’s limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978/79, with inflationary adjustments made annually to reflect increases in population and the cost of living. Calculation The California Department of Finance distributes the annual percentage change per capita personal income and the percentage population change within the City and the County to jurisdictions on May 1st each year. Either the City or County’s population factor may be used in the appropriation calculation with the California Per Capita Income ∆; however using the larger population factor increases the limit to a higher dollar amount. Therefore, for Saratoga, the County population factor is more often used. 73 The County’s percentage increase in population change is combined with the State’s change in per capita income to determine the City’s appropriation factor. The current year’s appropriation limit is then increased by this appropriation factor to calculate the Gann Appropriation Limit for the following fiscal year. The calculation for the FY 2010/11 limit is as follows: % Increase in California 2009/10 2010/11 County Per Capita Appropriation Appropriation Appropriation Population Income Δ Factor Limit Limit 1.0126 X 0.9746 =0.9869 X 31,261,971$ =30,851,813$ FY 2010/11 Calculation Summary: The Gann Appropriation Limit establishes the maximum amount of tax revenue proceeds the City may appropriate in the following fiscal year. The City’s proposed budget for FY 2010/11 anticipates $9,599,500 in Gann designated tax revenues, which is $21,252,313 less than the appropriation limit of $30,851,813. Conclusion: It is recommended that the Council adopt the resolution approving the FY 2010/11 Gann Appropriation Limit of $30,851,813. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not be in compliance with Article XIIIB of the State of California Constitution. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A - Gann Appropriation Limit Factors and Calculation B – Resolution 74 Attachment A For Beginning County City California Ending % YE Population Population Per Capita Limit Limit Factor Factor Income Δ Limit Increase 2001 19,675,107 1.0163 1.0055 1.0491 20,977,606 6.62% 2002 20,977,606 1.0147 1.0055 1.0782 22,950,540 9.40% 2003 22,950,540 1.0125 1.0191 0.9873 23,092,833 0.62% 2004 23,092,833 1.0079 1.0029 1.0231 23,694,794 2.61% 2005 23,694,794 1.0072 1.0000 1.0328 24,471,983 3.28% 2006 24,471,983 1.0112 1.0124 1.0526 26,078,624 6.57% 2007 26,078,624 1.0118 1.0034 1.0396 27,203,516 4.31% 2008 27,203,516 1.0152 1.0138 1.0442 28,837,681 6.01% 2009 28,837,681 1.0172 1.0077 1.0429 30,592,104 6.08% 2010 30,592,104 1.0156 1.0070 1.0062 31,261,971 2.19% 2011 31,261,971 1.0126 1.0100 0.9746 30,851,813 -1.31% % Increase in California 2009/10 2010/11 County Per Capita Appropriation Appropriation Appropriation Population Income Δ Factor Limit Limit 1.0126 X 0.9746 =0.9869 X 31,261,971$ =30,851,813$ 2010/11 2010/11 Percentage Tax Appropriation of Revenues Limit Limit 9,599,500 /30,851,813$ =31% June 30 APPROPRIATION LIMIT FACTORS AppropriationAppropriation FY 2010/11 Calculation Percentage of Appropriation 75 Attachment B RESOLUTION NO._______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING THE FISCAL YEAR 2010/11 GANN LIMIT APPROPRIATION FOR THE CITY OF SARATOGA WHEREAS, the City of Saratoga has established its Base Year Appropriation Limit as $5,961,747 in Fiscal Year 1978/79; and WHEREAS, the cumulative changes to population and to the California per capita personal income since the Base Year established the revised Proposition 111 Fiscal Year 1996/97 Appropriation Limit as $16,153,314, and WHEREAS, to the best of the City’s knowledge and belief, the State Department of Finance figures provided to the City in response to Proposition 111 passed by the voters in June 1990, reflects the appropriate statistics relevant to the calculation of the Fiscal Year 2010/11 Appropriation Limit, which includes: • County population adjustments for the year ended December 31, 2009 equal to 1.26%, and • City population adjustment for the year ended December 31, 2009 equal to 1.00%, and • Change in California per capita cost of living for fiscal year 2010/11 equal to .9746% NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby resolves that, based on the foregoing figures and the provisions of the Article XIIIB of the Constitution of the State of California, the following figure accurately represents the Fiscal Year 2010/11 Appropriation Limit for the City of Saratoga at: $30,851,813 The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2nd day of June 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ___________________ Kathleen King, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 76 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: _________ ORIGINATING DEPT: City Manager’s Office CITY MANAGER: PREPARED BY: DEPT HEAD: Ann Sullivan, City Clerk Dave Anderson, City Manager SUBJECT: Resolution Calling the General Municipal Election – November 2, 2010 RECOMMENDED MOTION: That City Council adopts the Resolution Calling the General Municipal Election for November 2, 2010. REPORT SUMMARY The following report recommends Council adoption of the attached resolution (Attachment 1), calling the General Municipal Election for three (3) City Council seats. The resolution specifies the County’s responsibility throughout the filing and election process. An election calendar highlighting dates of interest to candidates and the public is attached to this report as references. (Attachment 2) DISCUSSION: Pursuant to Election Code commencing with Section 10400, the City Council hereby requests the Board of Supervisors of the County of Santa Clara to order the consolidation of the general and special municipal election to be conducted within the boundaries of the City of Saratoga on November 2, 2010, with respect to which the Board of Supervisors of the County of Santa Clara has the power to order a consolidation. The City Council further consents to and orders the consolidation of the general and special municipal election hereby called with the statewide general election. Upon consolidation, the consolidation election shall be held and conducted, election officers appointed, voting precincts designated, ballots printed, polls opened at 7:00 a.m. and closed at 8:00 p.m., ballots counted and returned, returns canvassed, and all other proceedings in connection with the election shall be regulated and done by the Registrar of Voters of the County of Santa Clara in accordance with the provisions of law regulating consolidated elections. 77 2 The nomination period for the 2010 General Municipal Election calls for the filing period of July 12, 2010 – August 5, 2010, except that if an incumbent elective officer does not file within the period, the voters shall have until 5 p.m. on Wednesday August 11, 2010 to nominate candidates other than incumbents. A General Municipal Election hereby is called to be held in and for the City of Saratoga on Tuesday, November 2, 2010 to elect three (3) Council members, each for a full term of four (4) years. In accordance with the California Elections Code Section 13307b), the County Registrar of Voters is required to provide all election material to be printed in five (5) mandated languages: English, Chinese, Spanish, Tagalog and Vietnamese, including instructions and words to a measure. The resolution provides the following: 1. Call for the General Municipal Election for election of certain officers for November 2, 2010 to be consolidated with the Santa Clara County Registrar of Voters. 2. Requests to the governing body of any political subdivision holding elections on November 2, 2010, that such election be consolidated with Saratoga’s Municipal Election, under the administration of the County of Santa Clara Registrar of Voters office. 3. Determining that the length of candidate’s statements shall not exceed four hundred (400) words in length, those candidates desiring to distribute a candidate’s statement shall pay the prorated share of the estimated fee per candidate of $2,900. 4. Under Section 10228 of the Election Code there is a required filing fee of $25, which covers the City costs of processing nomination paper. FISCAL IMPACT Election costs have risen since the last General Election and the Registrar of Voters Office estimates the cost of the 2010 Election for the City of Saratoga to be approximately $48,000. The Registrar of Voters has based its increased charges per registered voter on several factors including: printing of bilingual ballots, publication of legal notices, postal rate increase, cost of living in personnel costs, bilingual recruitment of polling place workshops in targeted precincts, increased absentee voting, materials and supplies, and DRE (Electronic Voting Equipment Recovery Fee). ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. 78 3 Publish Notice of Election in the Saratoga News and posting of the Council Agenda. FOLLOW UP ACTIONS: A certified copy of adopted Resolution Calling the General and Municipal Election shall be forwarded to the Santa Clara County Board of Supervisors and Santa Clara County Registrar of Voters no later than June 30, 2010. ATTACHMENTS: 1. Resolution 2. General Municipal Election Calendar 3. Notice of Election for Publication 79 RESOLUTION NO. 10 - RESOLUTION OF THE CITY OF SARATOGA ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SARATOGA ON NOVEMBER 2, 2010; FOR THE ELECTION OF CERTAIN OFFICERS; REQUESTING THE SERVICES OF THE REGISTRAR OF VOTERS; REQUESTING CONSOLIDATION OF ELECTIONS AND SPECIFYING CERTAIN PROCEDURES FOR THE CONSOLIDATION OF ELECTIONS AND DETERMINING TO LEVY THE COST OF CANDIDATES' STATEMENTS; REQUIRING PAYMENT OF CANDIDATES’ FILING FEES; AND PROVIDING FOR GIVING NOTICE OF ELECTION WHEREAS, California Election Code Section 1301 provides that the general election for the City of Saratoga can be held on the day of the statewide general election; WHEREAS, pursuant to Part 3 of Division 10 of the California Elections Code, a general election may be consolidated with a statewide election; and WHEREAS, a statewide election will be held on November 2, 2010; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Saratoga: 1. A general municipal election is hereby called to be held in and for the City of Saratoga on Tuesday, November 2, 2010 to elect three (3) Council Members, each for a full term of four (4) years. 2. Pursuant to Election Code commencing with Section 10400, the City Council hereby request the Board of Supervisors of the County of Santa Clara to order the consolidation of the general municipal election to be conducted within the boundaries of the City of Saratoga on November 2, 2010, with respect to which the Board of Supervisors of the County of Santa Clara has the power to order a consolidation. The City Council further consents to and orders the consolidation of the general municipal election hereby called with the statewide general election. Upon consolidation, the consolidated election shall be held and conducted, election officers appointed, voting precincts designated, ballots printed, polls opened at 7:00 a.m. and closed at 8:00 p.m., ballots counted and returned, returns canvassed, and all other proceedings in connection with the election shall be regulated and done by the Registrar of Voters of the County of Santa Clara in accordance with the provisions of law regulating consolidated elections. 3. The City Clerk is hereby authorized and directed to publish a notice of general municipal election within the time and in the manner specified in Elections Code Section 12109. The City Clerk is further authorized and directed to do all other things required by law to hold the general election above provided. 80 4. Pursuant to Section 13307 of the Elections Code, the City Council hereby determines to levy against each candidate availing himself or herself of the service of including a candidate’s statement not to exceed four hundred (400) words in length in the voter’s pamphlet, the actual pro-rated cost of printing, handling and translating the candidate statement, incurred by the City of Saratoga. The estimated cost per candidate for a four hundred (400) word candidate’s statement is $2,900, in addition to the $25.00 filing fee. The City Clerk shall provide written notice to such effect with each set of nomination papers issued and shall require payment of the estimated pro rata share at the time the candidate statement is filed. 5. The City Clerk is hereby authorized and directed to certify to the adoption of the resolution and to transmit a certified copy to the Board of Supervisors of the County of Santa Clara and to the Registrar of Voters of the County of Santa Clara. PASSED AND ADOPTED at a regular meeting of the City of Saratoga this 2nd day of June 2010 by the following vote: AYES: NOES: ABSTAIN: ABSENT: SIGNED: ______________________________ KATHLEEN M. KING, MAYOR OF THE CITY OF SARATOGA SARATOGA, CALIFORNIA ATTEST: _________________________________ ANN SULLIVAN, CITY CLERK OF THE CITY OF SARATOGA SARATOGA, CALIFORNIA 81 82 83 NOTICE OF ELECTION Notice is hereby given that a General Municipal Election will be held in the City of Saratoga on Tuesday, November 2, 2010, for the following offices: Three (3) Council Members, each for a full four-year term. The polls will be open between the hours of 7:00 a.m. and 8:00 p.m. Individuals interested in running for office may obtain nomination papers from and file them in the City Clerk’s Office, 13777 Fruitvale Avenue, Saratoga, CA. The nomination period is open from 8:00 a.m. July 12, 2010 through 5:00 p.m. August 5, 2010. Candidates must be registered voters within the corporate limits of the City of Saratoga. If an incumbent who is eligible to run for office does not file nomination papers by August 5, 2010, the deadline will be extended to August 11, 2010. /s/Ann Sullivan City Clerk (PUB: SN 06/29/10) 84 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone Associate Engineer SUBJECT: Transportation Development Act (TDA) Article 3 Application for the Saratoga Avenue Walkway Project. RECOMMENDED ACTION: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for the Saratoga Avenue Walkway Project. REPORT SUMMARY: Saratoga Avenue Walkway Project: In April 2009, Public Works staff applied for a Metropolitan Transportation Commission grant titled Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application (TDA Article 3 Grant) for the Saratoga Avenue Walkway Project. Under the TDA Article 3 Grant, “Guaranteed” funds are made available each year for bicycle/pedestrian projects. On January 21, 1998, a Resolution was passed by City Council in support of the Saratoga Avenue Walkway Project that utilized the TDA allocations. This project has been ongoing since 1992, and has created new walkways along Saratoga Avenue from the City limits to Heritage Oak. This year’s Guaranteed Allocation for the City of Saratoga is $11,937. These funds have also funded Pedestrian Safety Improvements at Crestbrook Drive, Herriman Avenue and La Paloma Avenue intersections. DISCUSSION: Renewed authorization to submit the attached application needs to be granted by the City Council. This will be accomplished by adopting the attached Resolution. FISCAL IMPACTS: No local match is required for TDA Article 3 Grants. 85 Page 2 of 2 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The project would not be approved, and the TDA Guaranteed Allocation of $11,937 would be reallocated to other cities in Santa Clara County. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): Resolution will be forwarded to the MTC. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS Resolution 86 Resolution No. INSERT NUMBER Re: Request to the Metropolitan Transportation Commission for the allocation of fiscal year 2010-11 Transportation Development Act Article 3 Pedestrian/Bicycle project funding WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq. , authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 875, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and WHEREAS, MTC Resolution No. 875, Revised requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the CITY OF SARATOGA desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; now, therefore, be it RESOLVED, that the CITY OF SARATOGA declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it RESOLVED, that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the CITY OF SARATOGA to carry out the project; and furthermore, be it RESOLVED, that the CITY OF SARATOGA attests to the accuracy of and approves the statements in Attachment A to this resolution; and furthermore, be it RESOLVED, that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of SANTA CLARA COUNTY for submission to MTC as part of the countywide coordinated TDA Article 3 claim. The CITY OF SARATOGA adopted this resolution on June 2, 2010. AYES: NAYS: ABSENT: ABSTAIN: Kathleen King, Mayor Attest__________________________________ Ann Sullivan, City Clerk City of Saratoga 87 Resolution No. INSERT NUMBER Re: Attachment A Findings Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2010-11 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding Page 1 of 1 1. That the CITY OF SARATOGA is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the CITY OF SARATOGA legally impeded from undertaking the project(s) described in “Attachment B” of this resolution. 2. That the CITY OF SARATOGA has committed adequate staffing resources to complete the project(s) described in Attachment B. 3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s). 4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.). 6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s). 7. That the project(s) described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the CITY OF SARATOGA within the prior five fiscal years. 8. That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.). 9. That any project described in Attachment B that is a “Class I Bikeway,” meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual. 10. That the project(s) described in Attachment B are ready to commence implementation during the fiscal year of the requested allocation. 11. That the CITY OF SARATOGA agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. 88 Resolution No. INSERT NUMBER Page 1 of 2 Attachment B TDA Article 3 Project Application Form Fiscal Year of this Claim: 10/11 Applicant: City of Saratoga Contact person: Macedonio Nunez Mailing Address: 13777 Fruitvale Avenue, Saratoga CA 95070 E-Mail Address: mnunez@saratoga.ca.us Telephone: (408) 868-1218 Secondary Contact (in event primary not available) John Cherbone E-Mail Address:jcherbone@saratoga.ca Telephone:(408) 868-1241 Short Title Description of Project: Saratoga Avenue Pathway Project Functional Description of Project: Amount of claim: $ 11,937 Asphalt concrete & Portland cement concrete walkway along Saratoga Avenue, between Saratoga-Sunnyvale Rd to Park Place Financial Plan: List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction, inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the project is a segment of a larger project, include prior and proposed funding sources for the other segments. Project Elements: Final design, specification, construction and inspection Funding Source All Prior FYs Application FY Next FY Following FYs Totals TDA Article 3 $235,151 $11,937 $11,937 list all other sources: 1. 2. 3. 4. Totals $235,151 $11,937 $247,088 Project Eligibility: YES?/NO? A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is anticipated). NO 06/02/10 B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. YES C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov ). D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation). YES E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that include construction). YES F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and year) June 2010 YES G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: ) YES 89 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Leo Salindong DIRECTOR: Mary Furey IT Analyst Finance & Administrative Services Director SUBJECT: VoIP Telecommunication Agreement RECOMMENDED ACTION: 1. Accept report and direct staff to enter into an agreement with ZAG Technical Services / 3GC Group to replace the existing PBX telecommunication system with a Voice over Internet Protocol (VoIP) telephone system for the main City Hall buildings, the Joan Pisani Community Center, the Corporation Yard, the Saratoga Area Senior Coordinating Council and the Saratoga Prospect Center. 2. Adopt Budget Resolution to transfer $55,000 from the IT Equipment Replacement Fund to the CIP Administrative Fund. BACKGROUND: During the December 2, 2009 City Council Meeting, staff was directed to move forward with a Request for Proposal (RFP) to replace the existing PBX telecommunication system with a VoIP telephone system. At the time, Council indicated that staff should seek proposals that would enable VoIP connectivity throughout the main City Hall buildings, the Joan Pisani Community Center, the Corporation Yard, the Saratoga Area Senior Coordinating Council (SASCC) and the Saratoga Prospect Center. Additionally, staff was directed to request RFP submittals that offered electronic fax integration in the system. A VoIP Telephone Agreement committee comprised of four staff members was established to develop the RFP and review submittals. Members included Rob Balbuena, Crystal Morrow, Thomas Scott, and Leo Salindong. The RFP was released to the public on March 3, 2010 and proposals were due by March 31, 2010. The City received a total of twelve submittals to the VoIP Telephone System Upgrade RFP. Various phone systems were proposed including Avaya, AltiGen, Cisco, NEC Sphericall, ShoreTel, 8x8, and 3COM. Proposals were evaluated based on the following criteria as stated in the RFP: • Clarity of Proposal • Demonstrated success in similar projects (particular attention was paid to proposals from businesses with experience implementing VoIP telephone systems for municipalities) • Responsiveness of the proposal to the City’s objective and scope of work • The technical ability, capacity, and flexibility of the proposer to perform the scope of work • Total cost of proposal 90 Of the twelve proposals, four submissions met all the requirements outlined in the RFP – Capture Technologies, Network Computing Architects, Packet Fusion, and ZAG Technical Services / 3GC Group. The four companies specialize in AltiGen and ShoreTel phone systems. Below is a matrix comparing costs for hardware, software, installation, and training. To determine which business would best be able to meet the needs of the City, staff held interviews with each of the four selected firms and requested a demonstration of their proposed VoIP telephone system. During these meetings, each business presented their VoIP telephone system and answered questions regarding their proposal, company, and services. From the demonstrations, staff paid particular attention to each company’s response to meeting the security goal of keeping SASCC’s data network separate from the City’s network and the desired remote site connectivity for Saratoga Prospect Center. In addition, staff made observations noting key strengths and weaknesses in the overall design of the proposed VoIP platform and architecture from each company’s presentation. Staff reviewed each presentation and agreed that ZAG Technical Services / 3GC Group gave the best overall response to the requirements contained in the VoIP RFP. During the interview process, all key areas of interest from staff were satisfied regarding their proposed VoIP architecture and support, and follow-up discussions with client references were consistently positive. Capture Technologies Network Computing Architects Packet Fusion ZAG Technical Services/3GC GPHONE SYSTEM AltiGen ShoreTel ShoreTel ShoreTel City Hall Campus 28,975 (bundled with partial software license costs) Software License 7,875 9,213 9,462 1,666 Subtotal $ 38,228 $ 33,646 $ 32,686 $ 30,641 SASCC Hardware 2,275 2,754 3,530 1,733 Software License 525 1,036 1,064 952 Subtotal $ 2,800 $ 3,790 $ 4,594 $ 2,685 Saratoga Prospect Center Hardware 831 2,509 1,513 743 Software License 375 810 456 408 Subtotal $ 1,206 $ 3,320 $ 1,969 $ 1,151 PHONE SYSTEM TOTAL $ 42,234 $ 40,756 $ 39,249 $ 34,476 Tax (Hardware/Software) 3,907 3,770 3,631 3,189 Installation 4,800 7,000 10,500 14,995 Training - User & Admin 800 1,825 *combined with Installation costs *combined with Installation costs TOTAL CAPITAL COSTS $ 51,741 $ 53,350 $ 53,379 $ 52,660 23,224 24,433 30,353 Hardware 91 SUMMARY: Preferred Vendor - Of the three companies providing solutions with ShoreTel VoIP platforms, the joint proposal from ZAG Technical Services / 3GC Group best addressed all specific requirements and security goals stated in the VoIP RFP, as well as offering the most cost effective overall design and implementation. Preferred Platform - This determination allowed staff to narrow the selection to Capture Technologies’ AltiGen VoIP solution and ZAG Technical Services / 3GC Group’s ShoreTel VoIP solution. Although both systems provided similar functionality and operation, staff consistently found ShoreTel’s devices and overall interface required the least amount of technical knowledge for staff to understand and operate. Staff determined that ShoreTel’s integration with Outlook was simpler to understand and use for staff with less technical knowledge. For administrative functions, staff noted advantages that ShoreTel’s administrative console had grouping functions for making changes to set workgroups, whereas with the AltiGen system workgroup changes would need to be configured one user at a time. The phone units offered by the companies specializing in ShoreTel felt more ergonomic to touch and had a more pleasing aesthetic feel and value over the AltiGen phones. Furthermore, the ShoreTel phones offered more features and were easier to use. Staff believed that ShoreTel’s VoIP platform offered a variety of features and qualities that would best meet the City’s needs. A list of features and functions for the ShoreTel platform and devices is included in Attachment A. In addition, ZAG Technical Services / 3GC Group was the only business that included a bundled ShoreTel package offering a broader collection of features that other firms did not offer. The bundled ShoreTel package included three levels of software licenses: • Level 1: Extension/Mailbox License/Personal Call Manager • Level 2: Professional Call Manager • Level 3: Mobile Call Manager The Professional Call Manager allows further desktop integration for users requiring more advanced call management, while the Mobile Call Manager allows users to sync personal phone devices as well as other wireless devices to the ShoreTel VoIP telephone system. (If a staff member is off-site, s/he can forward her/her office phone to a cell phone, Personal Digital Assistant, and/or home phone. Staff did an analysis of the bundled package and learned that purchasing the items individually came at a higher cost. Comparatively, staff calculated the cost for removing the extra featured items and purchasing only the Level 1 software package, found there to be only a slight savings incurred and concluded that the bundled package provided an additional value by including extra features at a reduced cost. Attachment B includes a breakdown of the ShoreTel bundle pricing. References agree that working with ZAG Technical Services / 3GC Group to implement their ShoreTel systems, from design to post-installation, were satisfied with the quality of project management, quality of the product and level of support offered. Jay Juarez, IT Director for De La Salle High School, said “project costs were all straightforward, 3GC even found ways to reduce the cost of the project.” In addition, Eric Simmons, Director, IT Operations from Conceptus, a medical device company, added that “The project management was good, with no unexpected problems or hidden costs.” Rich Santos IT Manager for Sweda, a promotional material supplier, commented on having ZAG Technical Services / 3GC Group install their ShoreTel phone system and the quality of their overall experience. “The phone system is like a George Foreman Grill; you set it and forget it.” 92 As a result of staff’s evaluation of the four qualified submittals and feedback received from references, staff believes ZAG Technical Services / 3GC Group’s proposal best meets the City’s VoIP Telephone Agreement needs. FISCAL IMPACTS: The table below summarizes budgeted capital costs for the telecommunications project, as well as ongoing operating costs. These costs are explained in more detail following the table. Summary of Costs Capital Project Budget VoIP System, Installation, and Training Costs 52,660 Firewall (S-P Center) 600 Project Contingency 1,740 Total Capital Budget 55,000 Annual Operating Costs (IT Services Budget) Telecommunication System Maintenance & Support 2,418 Business Class Internet Connection (S-P Center) 1,200 Total Annual Operating Costs 3,618 VoIP Capital Costs - Initially it was estimated the cost of the project would be approximately $100,000. However, the project was scaled back at the December 2, 2009 City Council Meeting after Council decided that network cabling could be done at a later time. Consequently, estimated funding for the project was expected to be around $50,000, which was to be funded through a transfer from the IT Equipment Replacement Fund to the CIP Administrative Fund. All four of the VoIP installation proposals were competitively priced at slightly above $50,000. The ZAG Technical Services / 3GC Group proposal for the VoIP installation is $52,660. Ongoing annual maintenance and support costs are to be funded in the IT Services Fund. VoIP Annual Support and Maintenance - Currently the City pays $4,700 per year for telephone maintenance support and software service. The ZAG Technical Services / 3GC Group provided the lowest cost 5-year term annual support and maintenance agreement from the three ShoreTel telephone providers for the new VoIP system at a cost of approximately $2,418 per year. The service will include free software updates and upgrades for the ShoreTel telephone system. Maintenance/Support Costs Capture Technologies Network Computing Architects Packet Fusion ZAG Technical Services/3GC Group Phone System AltiGen ShoreTel ShoreTel ShoreTel 5 years annual support $ 13,604 $ 18,220 $ 13,050 $ 12,091 Additional Project Costs– Staff recommends incorporating a Virtual Private Network (VPN) over internet with a DSL connection to establish VoIP connectivity to the Saratoga Prospect Center. As there is limited use of the facility at the moment, this solution provides basic connectivity to the Internet as well as trusted access to computing resources in City Hall. This will require a one-time cost of $600 for a firewall, along with annual costs of $1,200 per year for a DSL connection. 93 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Current telecommunications conditions will remain as is; the City’s telephone system will continue to have unstable communications and unpredictable failures. If no action is taken, in the event of a major failure to the system, catastrophic failure may occur, causing the City to be without telecommunications (including: phone, fax, modem, credit card terminals). ALTERNATIVE ACTION(S): Council could direct staff to pursue another alternative than the one recommended; could request additional information; or could provide other direction to staff. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: None. ATTACHMENTS: A. ShoreTel telephone system features list B. Breakdown of ShoreTel bundle pricing C. Budget Resolution 94 Attachment A Unified Messaging • Voicemail - ShoreWare® voicemail service requires no additional hardware, consumes no ports, and storage is limited only by the size of the server hard disk. Notification of voicemail or even a copy (WAV file) of the voicemail can be sent to the user’s mailbox. This integration supports any SMTP target, including Exchange 2010. • "Any-Telephone" access is available with ShoreTel's embedded telephone user interface (TUI), which can be used to access voice messages stored on ShoreTel's application server and to interface with ShoreTel's embedded auto-attendant. • "Visual" access is available through either ShoreTel's ShoreWare Call Manager for the PC or ShoreWare Mobile Call Manager for mobile devices. Both provide a simple visual display, access to voicemails stored on ShoreTel's application server, and access to the corporate and Outlook personal directories. • Find Me - The Find Me capability helps callers connect with users even when they are not at their regular extension. Users can easily direct calls to ring first at their extension, then at any two other phones they assign (including cell phones). • Call Handling Modes - With a simple click, users can manage incoming calls when they are in a meeting, working from home or out of town. Users can also customize greetings, forward calls, specify voicemail pick up, and receive message alerts. • ShoreWare Personal Call Manager and Outlook Integration - ShoreWare Personal Call Manager helps streamline business communications, improves communication accuracy, and enhances overall productivity for every user on the end-to-end ShoreTel Unified Communications (UC) solution. By leveraging the integrated Personal Call Manager, you can realize better communications and improved customer service out of the box. o Find and connect to people fast o Manage voicemail and contacts through Microsoft® Outlook® o Access all key features such as voicemail in one window with tabbed contents o Continue to be effective while away from the desk attending meetings and traveling the corridors o Minimize end user training with a single, customizable interface o See and manage up to 16 calls in the same interface o Gain easy access to advanced features such as whisper, intercom and others o Easily transfer or start a conference call o Faster, more accurate access to contacts o QuickDialer gives you rapid access to directories or your personal Outlook contacts, providing a quick way to connect using IM or an email. Reach your party faster, with the most appropriate communication mode. o With Outlook integration, you can manage voicemail and contacts with features such as:  Listen, replay, forward and save voicemail right from the inbox  Call contacts right from the Outlook application  Define call handling from a Meeting/Appointment Request  Define routing and answering protocols o Configure different ways to handle calls or voicemail greetings whether you're "in" or "in a meeting" or the "out of the office" mode. Direct the system to route calls to you, voicemail or try to find you by calling your various assigned phone numbers. 95 Attachment A 911 and Emergency Calls The ShoreTel system is fully compliant with E-911. The system is configurable to provide Caller's Emergency Service Identification (CESID) specific to a user’s location. Auto Attendant Capability The ShoreWare Auto-Attendant service provides 24-hour automated call answering and routing to improve service and enhance a company’s image for inbound callers. Outgoing prompts can be customized and linked to the time of day and/or day of week. Individual groups, like technical support and sales organizations, can have their own menus with unique greetings and options. Like the ShoreWare Voice Mail service, the ShoreWare Auto-Attendant service also consumes no physical ports and can be distributed at larger locations to save valuable WAN bandwidth. Administration, Management, and Reporting ShoreWare Director is a powerful web-based tool that enables IT organizations to manage all sites, users, and applications as a single image voice communications network. There are no command-line scripts to learn, no ponderous reference guides to study. The simple, browser-based, point-and-click interface makes it easy to add or delete trunks, switches, and users in seconds, eliminating the need for expensive training or outside consultants. On-line Help quickly guides the administrator through system installation and configurations using an easy point-and-click interface. ShoreWare Director offers a new paradigm in voice system administration, eliminating the need for multiple management consoles and enabling a single IT administrator to easily manage voice communications for the entire network from a single location anywhere in the enterprise. • HTTPS based access to administration interface • Comprehensive diagnostics imbedded including trunk test tool and event/alert notification via email • Easy database management and backup/recovery • Intuitive, graphical interface for all administrative tasks • Comprehensive Call Detail Reports • Single point software updates – all software and firmware updates and administered and pushed from the ShoreWare director. Disaster Recovery Even though the ShoreTel solution uses a distributed architecture, it functions as a single image system so there is only one database to backup making disaster recovery or replacement of the ShoreWare server very easy. Again call processing is handled by the ShoreGear switches so core telephony continues regardless of server status. 96 Attachment A 97 Attachment B Breakdown of Bundled ShoreTel package Description QTY List Price Discount Unit Price Amount Midsize Business Bundle 1 $17,600 32% $5,632 $11,968 ShoreGear 220T1A 1 $6,495 Included ShoreGear 50V 1 $2,495 Included Level 1 – software license 50 $200 Included Level 2 – software license 25 $80 Included Level 3 – software license 5 $95 Included TOTAL $11,968 Pricing of all items if purchased separately Description QTY List Price Discount Unit Price Amount ShoreGear 220T1A 1 $6,495 32% $4,417 $4,417 ShoreGear 50V 1 $2,495 32% $1,697 $1,697 Level 1 – software license 50 $200 32% $136 $6,800 Level 2 – software license 25 $80 32% $54 $1,350 Level 3 – software license 5 $95 32% $65 $323 TOTAL $14,587 Pricing of items if purchased separately excluding Level 2 and Level 3 software license Description QTY List Price Discount Unit Price Amount ShoreGear 220T1A 1 $6,495 32% $4,417 $4,417 ShoreGear 50V 1 $2,495 32% $1,697 $1,697 Level 1 – software license 50 $200 32% $136 $6,800 TOTAL $12,914 98 RESOLUTION NO.__________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE CAPITAL BUDGET FOR FISCAL YEAR 2009/10 TO PROVIDE FUNDING FOR THE VoIP TELECOMMUNICATION PROJECT WHEREAS, the City Council desires to replace the existing PBX telecommunication system with a Voice over Internet Protocol (VoIP) system for the main City Hall Buildings, the Joan Pisani Community Center, the Corporation Yard, the Saratoga Area Senior Coordinating Council Center, and the Saratoga-Prospect Center; and WHEREAS, additional financing in the amount of $55,000 is needed for the completion of said project; and WHEREAS, it is necessary to make adjustments to the Fiscal Year 2009/10 budget as follows: Account Description Account# Amount To budget appropriations for the Telecommunication System Upgrade Project and transfer funds for this project from the IT Equipment Replacement Fund to the CIP Administrative Improvement Fund Telecommunication System Upgrade – Services 414.9421-001.81161 $ 55,000 Telecommunication System Upgrade – Transfer In 414.9421-001.49999 $ 55,000 IT Equipment Replacement Fund – Transfer Out 632.3202.99999 $ 55,000 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby approves the above adjustments to the Fiscal Year 2009/10 Capital Improvement Budget. BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on 2nd day of June, 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________ Kathleen King, Mayor City of Saratoga Attest: _______________________ Ann Sullivan, City Clerk 99 Page 1 of 4 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Dave Anderson DIRECTOR: City Manager SUBJECT: Side Letter of Agreement between the Saratoga Management Organization and the City of Saratoga RECOMMENDED ACTION(S): Adopt the resolution approving the Side Letter of Agreement between the Saratoga Management Organization (SMO) and the City of Saratoga suspending members’ car allowance for fiscal year 2010-2011. REPORT SUMMARY: At its August 1, 2007 meeting, the City Council approved a new Memorandum of Understanding (MOU) between the City and SMO. Recently, in response to financial constraints faced by the City, SMO members voluntarily agreed to suspend receipt of their car allowance for fiscal year 2010-2011. The attached Side Letter of Agreement between SMO and the City memorializes the one-year car allowance suspension. FISCAL IMPACTS: Suspension of SMO members’ car allowance for fiscal year 2010-2011 will reduce budget expenditures by $24,000. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City would incur a charge to the General Fund in the amount of $24,000 for fiscal year 2010- 11 and would need to identify alternative reductions in order to achieve a balanced budget. ALTERNATIVE ACTION(S): Choose not to accept the Side Letter of Agreement. 100 Page 2 of 4 FOLLOW UP ACTION(S): Staff will execute the Side Letter of Agreement and implement its elements. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS:  Resolution to adopt the Side Letter of Agreement between the City and SMO  Side Letter of Agreement between the City and SMO 101 Page 3 of 4 RESOLUTION NO._______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING A SIDE LETTER OF AGREEMENT BETWEEN THE SARATOGA MANAGEMENT ORGANIZATION (SMO) AND THE CITY OF SARATOGA (CITY) WHEREAS, representatives of the City and SMO have reached an understanding regarding changes in salaries, benefits and other matters for the period beginning July 1, 2007, through September 30, 2011, for employees represented by SMO; and WHEREAS, the members of SMO have ratified the MOU and the City Council approved the MOU on August 1, 2007; and WHEREAS, the City of Saratoga is experiencing financial constraints such that it has proposed numerous expenditure reductions for fiscal year 2010-2011, which have been endorsed by the City Council; and WHEREAS, in recognition of the financial constraints faced by the City, the members of SMO have voluntarily agreed to forego receipt of their car allowance, pursuant to Section VII. C. Car Allowance of the MOU, for fiscal year 2010-2011; and WHEREAS, the representatives of the City and SMO have agreed to enter into a Side Letter of Agreement to the SMO MOU providing for a temporary elimination of SMO members’ car allowance for fiscal year 2010-2011; WHEREAS, the temporary elimination of SMO members’ car allowance will commence with the first pay period of fiscal year 2010-2011 (June 26 to July 9, 2010) and will terminate with the last pay period of fiscal year 2010-2011 (June 25, 2011 to July 8, 2011). NOW, THEREFORE, BE IT RESOLVED, that the terms and conditions of the Side Letter of Agreement, Dated the 2nd day of June, 2010, are hereby approved. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 2nd day of June 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen King, Mayor ATTEST: _____________________________ Ann Sullivan, City Clerk 102 Page 4 of 4 SIDE L ETTER OF AGREEMENT Between The Saratoga Management Organization and the City of Saratoga TEMPORARY ELIMINATION OF CAR ALLOWANCE This Side Letter of Agreement is executed by and between the City Council of the City of Saratoga (“City”) and the Saratoga Management Organization (“SMO”). As a result of financial constraints that are anticipated by the City of Saratoga for fiscal year 2010 – 2011 (July 1, 2010 to June 30, 2011) and notwithstanding Article VII (C) of the Memorandum of Understanding dated August 1, 2007 between the City and SMO (hereinafter referred to as “MOU”), the City and SMO agree that the members of SMO will temporarily forego receipt of their monthly $400.00 car allowance from the first pay period of fiscal year 2010-2011 (June 26, 2010 to July 9, 2010) through the final pay period of fiscal year 2010-2011 (June 25, 2011 to July 8, 2011). Signed this day, June 2, 2010 City of Saratoga ___________________________________ Kathleen King, Mayor Saratoga Management Organization ___________________________________ John Cherbone, SMO President 103 Page 1 of 1 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: City Attorney CITY MANAGER: Dave Anderson PREPARED BY: Richard Taylor DIRECTOR: Richard Taylor SUBJECT: City Manager Voluntary Benefits Waiver RECOMMENDED ACTION: Authorize the Mayor to sign a letter agreement documenting the City Manager’s offer to voluntarily waive certain benefits specified in his employment agreement. REPORT SUMMARY: In light of significant revenue shortfalls to the City due to current economic conditions and state fiscal policies the City Manager and other senior staff have offered to forego certain benefits to which they are otherwise entitled. Because the City Manager and other senior staff have separate employment agreements, they are addressed in separate staff reports. The City Manager has offered to waive the following benefits for the 2010-2011 fiscal year: • An annual cost of living adjustment in salary; • An annual salary increase contingent on satisfactory performance; • A monthly car allowance; and • The right to sell back accrued leave. The City Manager made this offer voluntarily and was not asked to do so by any City representative or member of the City Council. The City Manager’s employment agreement provides him with the option of treating certain reductions in salary or benefits as a termination entitling him to other rights under the agreement. The attached letter documents that the City Manager has voluntarily offered the benefits waiver and that, accordingly, he is not entitled to treat the benefit reduction as a circumstance that would give him the termination rights specified in the agreement. FISCAL IMPACTS: City costs will be reduced in the coming fiscal year. This cost savings is reflected in the proposed budget. FOLLOW UP ACTION: The mayor and the City Manager will sign the attached letter. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS: Letter from Mayor to City Manager 104 Incorporated October 22, 1956 CITY OF SARATOGA 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868-1200 COUNCIL MEMBERS: Jill Hunter Kathleen King Chuck Page Howard Miller Vacant June 2, 2010 Dave Anderson City Manager City of Saratoga c/o Saratoga City Hall 13777 Fruitvale Avenue Saratoga, California 95070 Re: Voluntary Benefits Waiver Dear Dave: I am writing to confirm your offer to waive certain benefits provided to you under the terms of your employment agreement with the City of Saratoga (attested by the City Clerk September 20, 2007). That agreement entitles you, among other things, to the following benefits: • An annual cost of living adjustment in salary (as set forth in section III.A.1 of the agreement); • An annual salary increase contingent on satisfactory performance (as set forth in section IV.A of the agreement); • A monthly car allowance (as set forth in section I.F of Attachment A to the agreement; Attachment A is made a part of the agreement by section III.B of the agreement); and • To be paid each January for accrued annual leave in excess of 160 hours (as set forth in section II.B of Attachment A to the agreement). In light of significant revenue shortfalls to the City due to current economic conditions and state fiscal policies you have offered to forego the four benefits described above for the 2010-2011 fiscal year. You have made this offer voluntarily and have not been asked to do so by any City representative or member of the City Council. 105 Section III.A.2 of your employment agreement provides you with the option of treating certain reductions in your salary or benefits by the City Council as a termination entitling you to certain other rights under the agreement. You have indicated to the City that you understand and agree that the City’s acceptance of your offer to forego the benefits described above would not constitute a reduction in salary or benefits for the purposes of section III.A.2. The City Council appreciates your committed service to the residents of Saratoga and stands ready to stand by the terms of the original employment agreement. Your offer to waive the benefits described above will help resolve a difficult budget situation. If this letter accurately describes your offer and your understanding of its effect please sign this letter below. Sincerely Kathleen M. King Mayor City of Saratoga Understood and agreed: _________________________ _______________ Dave Anderson Date Cc: Richard Taylor, City Attorney 106 Page 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: _____________ ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: John Cherbone DEPT HEAD: John Cherbone SUBJECT: Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 10-11 ______________________________________________________________________________ RECOMMENDED ACTION(S): Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 10-11. REPORT SUMMARY: Attached is the final Resolution, which requires adoption by the Council to complete the renewal of the Landscaping and Lighting Assessment District LLA-1 for FY 10-11 (Attachment 1). Once adopted, the Resolution approves the appropriate Engineer’s Report and confirms the assessments for the upcoming fiscal year. The Council can consider the Resolution only after the close of the Public Hearing. FISCAL IMPACTS: All of the costs associated with the administration and operation of the Landscape & Lighting Assessment District are recovered via the assessments levied against the benefiting properties. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The Resolution would not be adopted and the assessments would not be confirmed. If this occurs, the Council will need to direct staff accordingly. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The assessment roll will be finalized and transmitted to the County Auditor by August 10 for placement on the upcoming tax roll. 107 Page 2 of 2 ADVERTISING, NOTICING AND PUBLIC CONTACT: The Resolution of Intention and Notice of Hearing have been published a locally distributed newspaper as prescribed by law. ATTACHMENTS: 1. Resolution Confirming Assessments. 2. Engineer’s Report 108 1 RESOLUTION NO. A RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENT FISCAL YEAR 2010-2011 CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 RESOLVED, by the City Council of the City of Saratoga, California, as follows: WHEREAS, on the 3rd day of March, 2010, said Council adopted its Resolution No. 10- 009, "A Resolution Describing Improvements and Directing Preparation of Engineer's Report for Fiscal Year 2010-2011" for the City of Saratoga Landscaping and Lighting Assessment District LLA-1, pursuant to the Landscaping and Lighting Act of 1972, and directed the City Assessment Engineer to prepare and file with the Clerk of this City a written report called for under said Act and by said Resolution No. 10-009; and WHEREAS, said report was duly made and filed with the Clerk of said City, whereupon said Clerk presented it to the City Council for its consideration; and WHEREAS, said Council thereupon duly considered said report and each and every part thereof and found that it contained all the matters and things called for by the provisions of said Act and said Resolution No. 10-009, including (1) plans and specification of the existing improvements and the proposed new improvements; (2) estimate of costs; (3) diagram of the District; and (4) an assessment according to benefits; all of which were done in the form and manner required by said Act; and WHEREAS, said Council found that said report and each and every part thereof was sufficient in every particular and determined that it should stand as the report for all subsequent proceedings under said Act, whereupon said Council pursuant to the requirements of said Act, appointed Wednesday, the 2nd day of June, 2010, at the hour of 7:00 p.m. of said day in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for hearing protests in relation to the levy and collection of the proposed assessments for said improvements, including the maintenance or servicing, or both, thereof, for Fiscal Year 2010- 2011, and directing said Clerk to give notice of said hearing as required by said Act; and WHEREAS, it appears that notices of said hearing were duly and regularly published and posted in the time, form and manner required by said Act, as evidenced by the Affidavits and Certificates on file with said Clerk, and that all notices and ballots required by Article XIIID, Section 4(c) and (d) of the California Constitution, were mailed to all property owners of record subject to the assessment at least 45 days prior to the date of the public hearing on the proposed assessment or increase, as evidenced by the Affidavit and Certificates on file with the City Clerk, whereupon said hearing was duly and regularly held at the time and place stated in said notice; and 109 2 WHEREAS, persons interested, objecting to or in favor of, said improvements, including the maintenance or servicing, or both, thereof, or to the extent of the assessment district, or any zones therein, or to the proposed assessment or diagram or to the Engineer's estimate of costs thereof, and all persons desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to the levy and collection of the assessments for said improvements, including the maintenance or servicing, or both, thereof, were fully heard and considered by said Council; NOW, THEREFORE, it is hereby found, determined and ordered, as follows: 1. That the public interest, convenience and necessity require and said Council does hereby order the levy and collection of assessments pursuant to said Act, for the construction or installation of the improvements, including the maintenance or servicing, or both, thereof, more particularly described in said Engineer's Report and made a part hereof by reference thereto. 2. That the City of Saratoga Landscaping and Lighting Assessment District LLA-1 and the boundaries thereof benefited and to be assessed for said costs for the construction or installation of the improvements, including the maintenance or servicing, or both, thereof, are situate in Saratoga, California, and are more particularly described by reference to a map thereof on file in the office of the Clerk of said City. Said map indicates by a boundary line the extent of the territory included in said District and any zone thereof and the general location of said District. 3. That the plans and specifications for the existing improvements and for the proposed improvements to be made within the assessment district or within any zone thereof contained in said report, be, and they hereby are, finally adopted and approved. 4. That the Engineer's estimate of the itemized and total costs and expenses of said improvements, maintenance and servicing thereof, and of the incidental expenses in connection therewith, contained in said report, be, and it hereby is, finally adopted and approved. 5. That the public interest and convenience require, and said Council does hereby order the improvements to be made as described in and in accordance with said Engineer's Report, reference to which is hereby made for a more particular description of said improvements. 6. That the diagram showing the exterior boundaries of the assessment district referred to and described in said Resolution No. 10-009, and also the boundaries of any zones therein and the lines and dimensions of each lot or parcel of land within said District as such lot or parcel of land is shown on the County Assessor's maps for the fiscal year to which it applies, each of which lot or parcel of land has been given a separate number upon said diagram, as contained in said report, be, and it hereby is, finally approved and confirmed. 110 3 7. That the assessment of the total amount of the costs and expenses of said improvements upon the several lots or parcels of land in said District in proportion to the estimated benefits to be received by such lots or parcels, respectively, from said improvements, and the maintenance or servicing, or both, thereof and of the expenses incidental thereto contained in said report be, and the same hereby is, finally approved and confirmed. 8. That said Engineer's Report for Fiscal Year 2010-2011 be, and the same hereby is, finally adopted and approved as a whole. 9. That the City Clerk shall forthwith file with the Auditor of Santa Clara County the said assessment, together with said diagram thereto attached and made a part thereof, as confirmed by the City Council, with the certificate of such confirmation thereto attached and the date thereof. 10. That the order for the levy and collection of assessment for the improvements and the final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in said Report, as hereinabove determined and ordered, is intended to and shall refer and apply to said Report, or any portion thereof, as amended, modified, revised or corrected by, or pursuant to and in accordance with any resolution or order heretofore duly adopted or made by this Council. Passed and adopted by the City Council of the City of Saratoga, California, at a meeting thereof held on the day of , 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen King, Mayor City of Saratoga ATTEST: _________________________________ Ann Sullivan, CMC City Clerk 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: ORIGINATING DEPT: City Manager’s Office CITY MANAGER: Dave Anderson PREPARED BY: Ann Sullivan, City Clerk DEPT HEAD: Dave Anderson SUBJECT: Resolution Ordering the Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Brush) RECOMMENDED ACTION: Open public hearing; listen to public testimony; and close public hearing. Adopt resolution overruling objections and ordering hazardous vegetation abatement (brush). REPORT SUMMARY: The focus of this program is the identification of perennial vegetation, brush, trees, and shrubs in designated high fire hazard areas and removal according to fire department requirements to lower the threat of wildfire in the hillside areas. The required posting and publishing for this hearing has been done. Property owners have been noticed by mail by the Santa Clara County Fire Department to remove brush in accordance with fire safety standards. Those properties not in compliance are listed in Attachment D. Council is considering authorizing the Office of the Agricultural Commissioner to enter such properties, abate the nuisance and place the cost of abatement on a lien against their property. This hearing is an opportunity for those objecting to the potential charges to come forward and be heard. The City annually declares hazardous vegetation (brush) a nuisance due to fire danger and enters into a contract (along with other municipalities) with the Office of the Agricultural Commissioner to abate the hazardous vegetation (brush) not removed by property owners. FISCAL IMPACTS: None to the City. Office of the Agricultural Commissioner covers its costs from administrative portion of fee charged to property owner. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Abatement process by the Office of the Agricultural Commissioner will not proceed. It would be necessary to depend upon the property owners to take care of their own abatement. ALTERNATIVE ACTION: None. 255 FOLLOW UP ACTION: Upon adoption, the Office of the Agricultural Commissioner will begin abatement. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. A Notice of Public Hearing was published in the Saratoga News as required by law. ATTACHMENTS: Attachment A – Resolution Attachment B – Letter from Santa Clara County Fire Department to property owners Attachment C – Notification to Public Attachment D – 2010 Brush Program Commencement Report Attachment E – Email Communication from citizen Nancy White 256 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA OVERRULING OBJECTIONS AND ORDERING ABATEMENT OF HAZARDOUS VEGETATION (BRUSH) AS A PUBLIC NUISANCE WHEREAS, hazardous vegetation (brush) is declared a nuisance and will be abated by the Office of the Agricultural Commissioner and the cost thereof made a lien upon the private properties from which they are removed if the owners thereof fail to do so; and WHEREAS, the County Fire Marshall has given Notice to all property owners found in non- compliance; and WHEREAS, pursuant to said resolution and notice, the Saratoga City Council conducted a public hearing this date with respect thereto, at which time all property owners having any objections to the proposed destruction or removal of such attest: RESOLVED, by the City Council of the City of Saratoga hazardous vegetation (brush) is declared a nuisance and will be abated by the Office of the Agricultural Commissioner and the cost thereof made a lien upon the private properties from which they are removed if the owners thereof fail to do so, and a hearing was held on June 2, 2010, during which all property owners having any objections to the proposed destruction or removal of such hazardous vegetation (brush) were heard and given due consideration; and NOW, THEREFORE, IT IS ORDERED by the City Council of the City of Saratoga, that hazardous vegetation (brush) is authorized to be abated by the Office of the Agricultural Commissioner and the cost thereof made a lien upon the private properties from which they are removed if the owners thereof fail to do so. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 2nd day of June 2010, by the following vote: AYES: NAYES: ABSTAIN: ABSENT: Kathleen M. King, Mayor ATTEST: Ann Sullivan, City Clerk 257 RESOLUTION NO. 10 – RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA OVERRULING OBJECTIONS AND ORDERING ABATEMENT OF HAZARDOUS VEGETATION (BRUSH) AS A PUBLIC NUISANCE WHEREAS, hazardous vegetation (brush) is declared a nuisance and will be abated by the Office of the Agricultural Commissioner and the cost thereof made a lien upon the private properties from which they are removed if the owners thereof fail to do so; and WHEREAS, the County Fire Marshall has given Notice to all property owners found in non-compliance; and WHEREAS, pursuant to said resolution and notice, the Saratoga City Council conducted a public hearing this date with respect thereto, at which time all property owners having any objections to the proposed destruction or removal of such attest; and RESOLVED, by the City Council of the City of Saratoga hazardous vegetation (brush) is declared a nuisance and will be abated by the Office of the Agricultural Commissioner and the cost thereof made a lien upon the private properties from which they are removed if the owners thereof fail to do so, and a hearing was held on June 2, 2010, during which all property owners having any objections to the proposed destruction or removal of such hazardous vegetation (brush) were heard and given due consideration; and NOW, THEREFORE, IT IS ORDERED by the City Council of the City of Saratoga, that hazardous vegetation (brush) is authorized to be abated by the Office of the Agricultural Commissioner and the cost thereof made a lien upon the private properties from which they are removed if the owners thereof fail to do so. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 2nd day of June 2010, by the following vote: AYES: NAYES: ABSTAIN: ABSENT: Kathleen M. King, Mayor ATTEST: Ann Sullivan, City Clerk 258 259 260 NOTICE OF HEARING BEFORE THE CITY COUNCIL Notice is hereby given that the City Clerk of the City of Saratoga, California, has set Wednesday, the 2nd of June 2010 at 7:00 p.m. in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for a public hearing on: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ORDERING THE ABATEMENT OF PUBLIC NUISANCE BY REMOVAL OF HAZARDOUS VEGETATION (BRUSH). All interested persons may appear and be heard at the above time and place. If you challenge the subject projects in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice in written correspondence delivered to the City Council at, or prior to, the public hearing. In order to be included in the City Council’s information packet, written communications should be filed on or before the Thursday before the meeting. A copy of any material provided to the City Council on the above hearing(s) is on file at the Office of the Saratoga City Clerk at 13777 Fruitvale Avenue. Questions may be addressed to the City Clerk, 868-1269. /s/Ann Sullivan, City Clerk PUB: 05/18/10 261 262 263 264 Very Much Appreciated! Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: City Clerk [Ann Sullivan] To: nancy Sent: Friday, May 21, 2010 8:54 AM Subject: RE: Code Enforcement -- Weed Abatement -- 30 acre parcel Dear Nancy – I will include your email correspondence with the City in the staff report for this item. I will also send you the link to the City website after I have posted the June 2nd agenda. Regards, Ann Sullivan From: nancy [mailto:nancy@magicmachining.com] Sent: Friday, May 21, 2010 8:32 AM To: City Clerk [Ann Sullivan] Subject: Re: Code Enforcement -- Weed Abatement -- 30 acre parcel Thank You Ann for the update. Very much appreciated! I am familiar with the noticing process which both the City & County are required by law to follow in this regard. I worked for Greenbelt Alliance in my other life. I do not understand why the property was ignored these past years. However, I can assure you, it's now choked with more vegetation. This is a source of concern for the residents along Via Regina Road as I understand. I would like the information & email discussions I've had between Jana, yourself, & I, to be included as part of the public record and be included in the Councils packets for consideration when this item comes to them on June 2nd: Contact numbers, email/websites, names of sources for the purpose of grazing the property for weed/fire abatement -- Steven's Creek Volunteer Fire Department willingness to schedule a training exercise to brush fire lines along the property lines & riparian corridor? -- so it' on hand and I do not have to remake the wheel, so to speak. Additionally, is it possible to go on line to preview/print out the agenda, prior to June 2? I would like to see what order the brush abatement program will be in, so I can adjust my schedule & rally the troops. Can you also provide me with the address of where your City Council meeting is to be held? Best regards, Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 265 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: City Clerk [Ann Sullivan] To: Jana Rinaldi ; nancy Sent: Thursday, May 20, 2010 4:51 PM Subject: RE: Code Enforcement -- Weed Abatement -- 30 acre parcel Nancy – My apologies to you, Nancy. I wasn’t aware that you were waiting to hear from me, as our Code Compliance Specialist, Jana Rinaldi, conveyed to you via this email that I had contacted the Santa Clara County Agricultural Department and they confirmed that this property was on their list for inspection; therefore, alerting you that the County has this property on their list of properties to be inspected. The City annually declares hazardous vegetation (brush) a nuisance due to fire danger and enters into a contract (along with other municipalities) with the Office of the Agricultural Commissioner to abate the hazardous vegetation (brush) not removed by property owners by a specific deadline. There are a number of steps that take place prior to the scheduling of this public hearing regarading this phase of the process, such as notification to the property owners from the County regarding hazardous conditions on the property, etc. You are welcome to attend the June 2, 2010 Council meeting where this item – the annual Brush Abatement Program Public Hearing, has been agendized for discussion and action by the Council. The County Agriculture Brush Abatement Program Coordinator will be present at that meeting to address the Council on this item and members of the public are welcome and encouraged to speak on any item on the agenda as well. I hope this helps clarify some of the steps and alleviates your concerns. I assure you that both the City and the County work closely with regard to any type of hazardous vegetation/brush on any property in Saratoga. I look forward to maybe meeting you at that meeting. The meeting starts at 7PM. Regards, Ann Sullivan, CMC City Clerk From: Jana Rinaldi Sent: Thursday, May 20, 2010 12:30 PM To: 'nancy' Cc: City Clerk [Ann Sullivan] Subject: RE: Code Enforcement -- Weed Abatement -- 30 acre parcel 266 Hi Nancy, I will talk with Ann and find out if she has had any feedback from County Fire. Thank you. Jana Rinaldi Jana Rinaldi, Code Compliance Specialist City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: nancy [mailto:nancy@magicmachining.com] Sent: Thursday, May 20, 2010 11:32 AM To: Jana Rinaldi Subject: Re: Code Enforcement -- Weed Abatement -- 30 acre parcel Hi Jana, Your city clerk has not been in contact with me and I liked to hear from her...Last year, nothing happen after I notified the City & Santa Clara C. Fire...That's not going to happen again....I'll be bird-dogging this for the follow through... Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: Jana Rinaldi To: nancy Sent: Thursday, May 20, 2010 9:07 AM Subject: RE: Code Enforcement -- Weed Abatement -- 30 acre parcel 267 Hi Nancy, I have forwarded your email to our City Clerk. Thank you for your time and efforts. Jana Rinaldi Jana Rinaldi, Code Compliance Specialist City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: nancy [mailto:nancy@magicmachining.com] Sent: Thursday, May 20, 2010 8:55 AM To: Jana Rinaldi Subject: Re: Code Enforement -- Weed Abatement -- 30 acre parcel Hi Jana, This note is to follow up on the phone message I left on your voice mail. Stevens Creek Volunteer Fire Department. PO Box 2673 Cupertino - 95015 -- www.scvfd.org -- email - fire@scvfd.org -- they are stationed out of the Cal-Fire station on Stevens Creek Canyon Road, next to the dam. I spoke with Andrew, can't remember his last name, who schedules trainings for the unit. They're Captain, knew the location of the property and the Peck's, who sold it. They are more than willing to come out and hand brushing for fire abatement, along my paddock fence lines....I asked if they would do a control burn, but got the impression that may not be in their "wheel house"....Andrew seemed very open to being able to come onto the property for this purpose....I got the impression that this would be a "free-be" too....so, if the property owner does not respond to the notice and the City, or County needs to step in, this maybe a very cost-effective solution.... Regards, Nancy R. White Owner - Magic Machining Inc 268 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: Jana Rinaldi To: nancy Sent: Friday, May 07, 2010 3:29 PM Subject: RE: Code Enforement -- Weed Abatement -- 30 acre parcel Hi, please tell Patrick hello from me! Jana Rinaldi Jana Rinaldi, Code Compliance Specialist City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: nancy [mailto:nancy@magicmachining.com] Sent: Friday, May 07, 2010 3:27 PM To: Jana Rinaldi Subject: Re: Code Enforement -- Weed Abatement -- 30 acre parcel Hi Jana! Score!...I just got a call back from Mike McClintock, Park Supervisor for Alum Rock Park. His direct line is 408 277-3267....They use goats & sheep for weed/fire abatement....They contract out to "Living Systems Land Management" -- www.LSLM.org.... Contact name is Charlotte Lewis 415 845-6747. Living Systems Land Management work with agency/private interest, for both short & long term range management....they will fence the property with portable electric fencing, -- then remove it when the land is grazed 269 down. they will allow for trail users needs, bring a herd with a herder who lives on sight, in a trailer, and us dogs for herd control & predictor needs...they need a water source for both the animals & herdsman...I believe there is an old water trough on the north west corner, behind the gate I mentioned... He said it cost 17K for the 20+ acres Alum Rock Park has grazed...but it's cheaper than a wild land fire...Who will put up the out of pocket cost if the land owners do not comply, is the key....He also suggested contacting Santa Clara County Open space Authority. The contact name there is Patrick Congdon...I will follow up on Monday with him...I worked at Greenbelt Alliance in my other life...this is familiar territory for me... I will also ask Jan Garrod, if he knows the cost of having the property disks, for a comparison price...I know he could do this work too...disking would really disrupt the wild life habitat though...and not sure how it would effect the slide area. I know the property has been disked before...about 10-12 yrs back...but it was mostly in strips, like fire breaks...along the creek, down the middle, and a couple strips on the west ridge line...like a set back....they didn't disk up near the property lines on the east side... Have a fun weekend! Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: Jana Rinaldi To: nancy Cc: City Clerk [Ann Sullivan] Sent: Thursday, May 06, 2010 4:26 PM Subject: RE: Code Enforement -- Weed Abatement -- 30 acre parcel Hi Nancy, It was nice talking with you and hearing about Saratoga history! Ann did hear back from County of Ag and they believe the property is in their jurisdiction. Our contact did say the property has not been inspected to date, but should take place in the next couple of days. I will keep you posted if I hear anymore. Also, let me know what you find out. Thank you. Jana Rinaldi Jana Rinaldi, Code Compliance Specialist City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you 270 are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: nancy [mailto:nancy@magicmachining.com] Sent: Thursday, May 06, 2010 3:14 PM To: Jana Rinaldi Subject: Re: Code Enforement -- Weed Abatement -- 30 acre parcel Thanks for calling Jana....I take a little drive to where I believe is the entrance to this parcel...check out if there are any for sale signs, and check out who is listing this....I also have a friend who is a realtor...I ask her to check to BO, or short sale listings that she is privy too, to see if any thing matching this show up...Like you said,...30 acres, it's probably 29+, is rare in Saratoga...I find out and keep you in the loop... Haven't seen anything from Anne Sullivan....send it when you can... Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: Jana Rinaldi To: nancy Sent: Thursday, May 06, 2010 2:41 PM Subject: FW: Code Enforement -- Weed Abatement -- 30 acre parcel Jana Rinaldi Jana Rinaldi, Code Compliance Specialist City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you 271 are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: City Clerk [Ann Sullivan] Sent: Thursday, May 06, 2010 2:40 PM To: 'Julie Linney (julie.linney@cnt.sccgov.org)'; 'Kumre, Moe' Cc: Jana Rinaldi Subject: FW: Code Enforement -- Weed Abatement -- 30 acre parcel Hello Julie – Moe: Please note the message towards the bottom of this chain of emails and let me know if the County or County Ag is aware of this property and if the property owner/s have been notified. We have a Brush Abatement Program Public Hearing scheduled for Wednesday, June 2nd. Thanks. Ann Sullivan City Clerk From: Jana Rinaldi Sent: Thursday, May 06, 2010 1:56 PM To: City Clerk [Ann Sullivan] Subject: FW: Code Enforement -- Weed Abatement -- 30 acre parcel Please see below. Jana Rinaldi Jana Rinaldi, Code Compliance Specialist City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you 272 are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: nancy [mailto:nancy@magicmachining.com] Sent: Thursday, May 06, 2010 1:40 PM To: Jana Rinaldi Subject: Re: Code Enforement -- Weed Abatement -- 30 acre parcel Hi Jana, It's undeveloped land...as far as I know, there is not a street address...the fire department was able to located it on their maps...the development never happened...it's all part of the public record & on a parcel map...the planning department has it...Please do the leg work on the address/parcel number, it right there in your office...it maybe listed on Mount Eden road... I'm working on getting contacts for grazing herds, as a low impact solution for the weed/fire abatement issue...I have calls into the president of the farm bureau, Alum Rock park who uses sheep & goats for this purpose... Let's share... Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com ----- Original Message ----- From: Jana Rinaldi To: nancy Cc: City Clerk [Ann Sullivan] Sent: Thursday, May 06, 2010 1:13 PM Subject: RE: Code Enforement -- Weed Abatement -- 30 acre parcel Hi Nancy, the first thing I need is the address – after I get the address I will follow up with the Fire District. The Fire District is contracted for the weed abatement. Thank you. Jana Rinaldi Jana Rinaldi, Code Compliance Specialist 273 City of Saratoga 13777 Fruitvale Avenue, Saratoga jrinaldi@saratoga.ca.us 408.868.1214 CONFIDENTIALITY NOTICE The information contained in this e-mail message is privileged, confidential, and protected from disclosure. If you are not the intended recipient, any dissemination, distribution, or copying is strictly prohibited. If you have received this e-mail message in error, please e-mail the sender at jrinaldi@saratoga.ca.us or telephone (408) 868-1214. Please consider the environment before printing this e-mail or attachments. From: nancy [mailto:nancy@magicmachining.com] Sent: Thursday, May 06, 2010 11:41 AM To: Jana Rinaldi Cc: Debbie Bretschneider Subject: Code Enforement -- Weed Abatement -- 30 acre parcel Hello Jana, I'm sending you a follow up email, to the voice mail I left today. I board horses on Via Regina Road....there is a 30 acre parcel, the old Peck property, sandwiched between the following roads: Via Regina, Vista Regina, Mt. Eden, and the below the entrance to the Cacardi Estates neighborhood. This property was once aggie...fruit orchards, & hay fields...I'm 56 & grew up in this area...It also has a seasonal creek which flows into Calabasas creek, & riparian corridor, which splits the property, roughly in half, which is clogged with tree debris...bay laurel, eucalyptus, oak.... This property, from my understanding, was to be developed with roughly with 7 -9, executive home on the west side, below the ridge line, with a trail & designated private open space, on the east portion...the east portion of the property has been deemed a active slide area, which prevented the developer from locating housing...I've followed this project at it's beginning phases... Right now, over 9 years, nothing has happen as far as the development is concern....However, the property has been neglected and is a fire hazard...My son, who works for Cal-fire, said it's a tinder box, with plenty of fuel to set it off...I contacted Santa Clara County Fire department last year...nothing was done... This year, I'd like an official notice sent to the property owner on record by the City of Saratoga, to disk the vegetation under , deal with the creek, and clear the weeds that are encroaching onto the neighboring fence lines. The mustard & thistles are easily 8 feet tall along the fence line where I'm located... I know, the property owner can be noticed and asked to comply...if not, the City has the authority to contract out the work, bill, or put a lien on the property as a last resort...Even, contracting with some one who can grave goats, sheep, or cattle on the property would get this situation under control....Worst case scenario...a catastrophic wild land fire, like 274 Oakland Hills, that funnels up into the surrounding properties & homes...the pending finger pointing...charges of whose lack of fore-sight & responsibility it was...here come the law suits... Please give me a call...so we can come up with a solution this issue.... Nancy R. White Owner - Magic Machining Inc 1120 West Evelyn Ave, Units B & C Sunnyvale, CA 94086 Phone: 408 730-5330 Fax: 408 730-5334 nancy@magicmachining.com 275 SARATOGA CITY COUNCIL MEETING DATE: June 2, 2010 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Cynthia McCormick, AICP DIRECTOR: John Livingstone, AICP SUBJECT: Initiation of Annexation of an approximately 2.68 (gross) acres parcel (APN 503-80-004) located at 22480 Mount Eden Road. Subsequent annexation proceedings will consider a pre-annexation agreement, lot merger, Williamson Act agreement, zoning amendment (AP-OS overlay), and a use permit with variation from standards for the owner’s adjacent 35 acre parcel. RECOMMENDED ACTION: Staff recommends the City Council approve the attached Resolution thereby initiating annexation proceedings for 22480 Mount Eden Road. REPORT SUMMARY: The applicant, GP Farms (c/o Jack Bauer, property manager) has filed an application with the City of Saratoga for annexation approval. The parcel is located in Santa Clara County and is approximately 2.68 gross (1.55 net) acres. The property (hereinafter referred to as ‘the annexation parcel’) is contiguous with the western limits of the City of Saratoga and is within the City’s Sphere of Influence and Urban Service Boundary. The applicant owns an adjacent parcel of land approximately 35 acres in size that is within the City of Saratoga. (See attachment 3.) The annexation is being proposed to facilitate comprehensive planning for the two parcels together. Prior to the City’s final action on the annexation the applicant has proposed that the City consider a series of proposed actions related to the two parcels. These actions would include a preannexation agreement, a merger of the two parcels, adoption of an Agricultural Preserve/Open Space Zoning Overlay, and approval of a Williamson Act contract for agricultural land preservation, a conditional use permit and variation from standards for the merged parcels, and design review for a remodel of the existing home on the 35 acre parcel. These applications would be considered by the Planning Commission prior to the City Council’s final consideration of the annexation proposal. The remainder of this report provides background information on the annexation parcel and the parcel already within City limits and then describes the various actions that would be considered during the annexation review process. DISCUSSION: 276 Annexation Parcel The 2.68 acre annexation parcel is currently developed with a driveway and a sand equestrian arena which is surrounded by an approximately five foot (5’) high open wood fence. The parcel has public water (San Jose Water) and sanitary sewer service (Cupertino Sanitary District). The annexation parcel is not directly adjacent to Mt. Eden Road but is accessed via a private road that is connected to Mt. Eden Road. The private road is shared among five (5) parcels including the annexation parcel. No structures are proposed for the 2.68 acre parcel and the applicant would reduce the development potential of the lot by merging the lot with the adjacent parcel as described below. Under City of Saratoga standards the development potential of the annexation parcel if not merged is approximately 6,560 square feet of floor area (based on size of 1.55 acre net with 24% average slope). If the parcel is not annexed, Santa Clara County development standards would apply; the applicable County RHS zoning district allows a maximum height of 35-feet and 3-stories, with setbacks of 30 feet in the front, 25 feet in the back, and 20 feet on the sides. Adjacent Parcel The applicant owns a parcel adjacent to the annexation parcel known as “Lindy Farms.” The adjacent parcel is 35.13 acres and was annexed to the City in 2006. Access to this parcel is from an easement across the 2.68 annexation parcel and three other County parcels. The parcel contains a residence, accessory structures, and community stable facilities that existed at the time it was annexed to the City. The main structures include the 5,330 square foot two-story single- family residence with basement, 1,121 square foot detached four-car garage, and 895 square foot detached pool house. The community stable structures include a 13,068 square foot Stable, 791 square foot Workshop, 4,150 square foot Hay Barn, 3,308 square foot Utility Barn, and a 1,492 square foot apartment above the utility barn. The total existing floor area including all living spaces, accessory structures, and community facility structures (enclosed by three or more walls and a roof) is 30,155 square feet. (The foregoing square footage calculations reflect the City Code requirement that any space with an interior height of fifteen feet or greater is double counted1 . The stable, hay barn, and utility barn all have ceiling heights over 15 feet. The calculations are summarized in the attached table (attachment 5).) The total existing impervious area is 103,450 square feet. The applicant has provided County permits for the existing stable, accessory structures, and apartment. The applicant has indicated that the existing house was built prior to the need for County permits. While the existing structures appear to have been built legally in the County (either with permits or prior to the need for permits), the total floor area and site coverage exceeds the maximum allowed for new development in the City of Saratoga. Trail Easement A dedicated trail easement through both the annexation parcel and the adjacent 35.13 acre parcel was recorded in the Santa Clara County Recorder’s Office on July 16, 2007 (Attachment 4). Pre-Annexation Agreement 1 City Code Section 15-45.030 277 Because of the various actions contemplated in connection with the annexation, staff and the applicant believe that pre-annexation agreement will be valuable to facilitate rational comprehensive planning and foster predictability, certainty, economy and efficiency in future land use planning. The pre-annexation agreement will include requirements for the proposed annexation, lot merger, overlay zoning, Williamson Act contract, conditional use permit and variation from standards, and design review/building permit. Parcel Merger The applicant proposes to merge the annexation parcel with the Lindy Farms parcel. The merger will make the two lots into a single lot. This will extinguish the development potential of the annexation parcel for a separate single family home. The merger would take effect upon completion of the annexation. Williamson Act Contract The applicant would also include the entire merged property under a Williamson Act contract. This would require rescinding the existing Williamson Act city contract on the 35.13 acre parcel and simultaneously re-entering a Williamson Act contract for the entire merged property. The Williamson Act contract would include the stables and all other existing uses. The Williamson Act contract would be considered by the Council as part of the final annexation. Agricultural Preserve/Open Space Overlay (AP-OS) The entire merged property would be made subject to the Agricultural Preserve/Open Space Overlay zoning. The AP-OS overlay promotes agricultural uses and is necessary to satisfy legal requirements for land on which Williamson Act contracts are executed and renewed. The overlay zone thereby encourages and preserves such contracts in accordance with the policies set forth in the General Plan. Accordingly, staff will process a Zoning Map amendment application to be made by the applicant for Planning Commission and Council consideration with the annexation approval. Conditional Uses and Variation from Standards City Code Section 15-13.040 allows community stables and associated accessory structures in the Hillside Residential zoning district with a Conditional Use Permit. City Code Section 15- 55.030 allows a variation from site area standards for conditional uses. Under this provision, policy has been to include floor area in the site area variation. As part of the annexation process the applicant is requesting a conditional use permit and variation from standards in order to bring the uses on the site into conformity with City requirements. This will be considered by the Planning Commission as part of its review of the annexation and any Planning Commission action will be contingent on the City Council’s final approval of the annexation. The applicant intends to remodel the existing 5,330 square foot home as shown on the attached plans (Attachment 6). The applicant would add 3,236 square feet of floor area to the first story (including those areas that are double counted due to ceiling height) and reduce the second story by 379 square feet. The new home would be 7,207 square feet with a new 1,682 square foot 278 basement that is excluded from the floor area maximum allowance (which is 8,000 square feet in the HR zoning district). No changes are proposed for the garage or any of the other structures on the property. The remodel would require design review approval by the Planning Commission. Annexation Procedures The Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (the Act) provides that cities in Santa Clara County may proceed independently of LAFCO in processing annexation applications within the City’s Urban Service Area (Government Code Section 56757). Where, as here, an annexation applies only to land owned by the person requesting annexation, the City is allowed to initiate annexation proceedings without a formal public hearing. The Act requires that cities follow the procedures used by LAFCO to the extent practicable. The Act establishes a three-part process for annexations: (1) Initiation of Annexation; (2) Protest Proceedings which may b e waived by the City Council; and (3) Approval of Annexation. Furthermore, the City Council is required to make findings pursuant to Government Code Section 56757 prior to adopting the resolution approving the annexation. After the resolution is adopted, a certified copy of the resolution and paperwork is submitted to LAFCO. The Act and other state laws require the preparation of a number of documents as part of the annexation process. These documents fall into three categories: a service plan, LAFCO materials, and the California Environmental Quality Act (CEQA) materials. These are described below: Service Plan All annexations are to begin with a proposed service plan for the area to be annexed. This plan includes a description of the parcel to be annexed; the reasons for the proposal; and a listing and description including the level, range, any change to, and financing of services to be provided to the annexed parcel (see attachment 2). The service plan should also include an indication of any improvement or upgrading of structures, roads, sewer or water facilities, or other conditions that the City would impose or require on the annexed lands. No inhabited territory will be annexed as part of this proposal and all services will be consistent with the current conditions. LAFCO Materials – Cities in Santa Clara County proceeding independently of LAFCO are required to make the findings listed below before approving an annexation. The formal findings need not be made until the end of the process. Each finding is followed by a brief description of Staff’s review. • That the unincorporated territory is within the urban service area of the city as adopted by Commission. Staff had confirmed that the property to be annexed is within the City’s Urban Service Area. • That the County Surveyor has determined the boundaries of the proposal to be definite and certain, and in compliance with LAFCO’s road annexation policies. The City will be providing a map prepared by the applicant to the County Surveyor once initiation of annexation has been approved by the City Council. 279 • That the proposal does not split lines of assessment or ownership. Staff has determined that the property to be annexed does not split lines of assessment or ownership. • That the proposal does not create islands or areas in which it would be difficult to provide municipal services. Staff has reviewed the geography of the proposed annexation and concluded that it would not create an island or present difficulties in providing municipal services since the majority of the services will remain unchanged. • That the proposal is consistent with the adopted General Plan of the City. The land use designation for the annexation parcel is RHC (Residential Hillside Conservation). The land has been pre-zoned HR (Hillside Residential) which is consistent with the General Plan Designation and the surrounding zoning. The General Plan provides that lands in the hillsides should be considered for annexation if they meet the following Policy: Policy LU 14 – Land shall not be annexed to Saratoga unless it is contiguous to the existing city limits, within the Sphere of Influence, and it is determined by the city that public services can be provided without unreasonable cost to the City and dilution of services to existing residents. As discussed throughout this document, the annexation parcel is contiguous to the existing city limits, is within the Sphere of Influence, and has existing public services that would not unreasonably change the cost to the City or dilute services to existing residents. California Environmental Quality Act Annexations such as this one are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to the Guidelines for Implementation of CEQA (14 Cal Code §15319). The Category 19 Exemption includes annexations of individual small parcels of the minimum size for facilities exempted by Section 15303 which exempts up to three single-family residences. CEQA applies only to projects which have the potential of causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This annexation would not have the potential to cause a significant effect on the environment because the area contains existing public utilities. FISCAL IMPACTS: No impact. The applicant is responsible for all City review fees and LAFCO processing fees. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Future development of the annexation parcel would be subject to requirements of Santa Clara County in lieu of City of Saratoga development standards. ALTERNATIVE ACTION: Deny the proposed resolution initiating annexation and provide Staff with direction. FOLLOW UP ACTION: 280 At the direction of Council, Staff will proceed with the annexation approval procedure. The proposal for the addition, conditional use permit, and variation from standards will require Planning Commission review and approval. The zoning amendment, Williamson Act, Pre- Annexation Agreement, and final annexation approval will require final approval by the City Council at a future meeting. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. Noticing is not required. ATTACHMENTS: 1. Resolution approving Initiation of the Annexation 2. List of Services Report 3. Proposed Lot Merger and Annexation Map 4. Trail Easement Map 5. Floor Area and Lot Coverage Table 6. Proposed Plans for addition to existing home (separate attachment) 281 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA INITIATING ANNEXATION OF A PROPERTY LOCATED AT 22480 MT. EDEN RD. WHEREAS, the City Council is considering the annexation of an approximately 2.68 acre property, hereinafter referred to as ‘the territory’, APN 503-80-004, contiguous to the City of Saratoga; and WHEREAS, as provided in Government Code Section 56757, the City Council of the City of Saratoga is the conducting authority for the annexation; and WHEREAS, the territory to be annexed at 22480 Mt. Eden Rd. is in the City of Saratoga’s Urban Service Area and Sphere of Influence and is prezoned as Hillside Residential [HR]; and WHEREAS, the territory is considered uninhabited for the purposes of annexation proceedings and there is one hundred percent (100%) owner consent for the annexation proceedings, no notice, public hearing or election will be required for annexation approval by the City; and WHEREAS, the annexation will be evaluated concurrently with consideration of a pre-annexation agreement, lot merger, Williamson Act agreement, zoning amendment (AP-OS overlay), and a proposed use permit and variation from standards for the owner’s adjacent 35 acre parcel. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby initiates annexation proceedings and will consider annexation of the territory to the City known as Assessor’s Parcel Number 503-09-004 located at 22480 Mt. Eden Rd. at a meeting to be scheduled to approve the annexation. The above Resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 2nd day of June 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Kathleen King, Mayor ATTEST: ____________________________ ____________ Ann Sullivan, City Clerk Date 282 Application #ANX09-0002 – South Thunder, LLC: 22480 Mt. Eden Road List of Services Report Districts Saratoga Union Elementary School NO CHANGE TO DISTRICTS Los Gatos Union High School West Valley Community College Saratoga Madronia Cemetery Guadalupe –Coyote Resource Conservation Bay Area Air Quality Management Mid-Peninsula Regional Open Space Cupertino Sanitary Santa Clara Valley County Water Santa Clara County Zone NC-1 County Water Santa Clara County Importation Water-Miscellaneous Central Fire Protection Area No. 01 Library Benefit Assessment County Service Area No. 01 Library Services County Services Santa Clara County Vector Control San Jose Water Services Street Sweeping Santa Clara County provides no regular street sweeping. NO CHANGE The City of Saratoga has a contract with Recology Southbay (Los Altos Garbage) to sweep residential streets once a month. Law Enforcement The City of Saratoga has a contract with the Santa Clara INCREASE IN SERVICE County Sheriffs Department that provides two patrol cars to the City. The County has only one car for this area and it also has to respond to the Los Gatos Mountains. Santa Clara Valley Transportation Authority NO CHANGE 283 284 285 FLOOR AREA Structures Existing Proposed Change Final House 1st Floor 2,945 2,256 5,201 2nd Floor 2,385 -379 2,006 15' height calculation 0 980 980 Garage 1,121 0 1,121 FAR 6,451 2,857 9,308 Basement 284 1,682 1,966 Stable 8,448 0 8,448 15' height calculation 4,620 FAR 13,068 0 13,068 Hay Barn 2,075 0 2,075 15' height calculation 2,075 FAR 4,150 0 4,150 Utility Barn 2,400 0 2,400 2nd Floor apartment 1,492 0 1,492 15' height calculation 908 FAR 4,800 0 4,800 Pool House 895 0 895 FAR 895 0 895 Work Shop 791 0 791 FAR 791 0 791 TOTAL FAR 30,155 2,857 33,012 0 Impervious Coverage Structures Existing Proposed Change Final Driveway (small parcel) 4,832 0 4,832 Driveway (large parcel)34,093 0 34,093 Parking at House 1,248 0 1,248 Parking at Barn 1,710 0 1,710 Rubber Pavers 4,620 0 4,620 Deck at backyard 525 0 525 Deck at house 980 -59 921 Patios and Paths 10,418 -2,569 7,849 Pool 800 0 800 Porch 266 372 638 Buildings House (1st Floor)2,945 2,256 5,201 House (Garage)1,121 0 1,121 Stable 8,448 0 8,448 Hay Barn 2,075 0 2,075 Utility Barn 2,400 0 2,400 Pool House 895 0 895 Work Shop 791 0 791 Arena roof overhang 23,586 0 23,586 Loafing Sheds: North Shed 300 0 300 Hay Barn Shed 405 0 405 Upper Shed 372 0 372 Lower Shed 620 0 620 TOTAL IMPERVIOUS COVERAGE 103,450 0 103,450 .0199% .0628% PDF created with pdfFactory Pro trial version www.pdffactory.com286