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HomeMy WebLinkAbout101-Council Report.pdfPage 1 of 2 SARATOGA CITY COUNCIL MEETING DATE: June 16, 2010 AGENDA ITEM: DEPARTMENT: Public Works CITY MANAGER: Dave Anderson PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone Associate Engineer SUBJECT: Saratoga Ave and Fruitvale Ave Overlay and Rehabilitation Project ESPL-5332(015) – Award of Construction Contract. RECOMMENDED ACTION: 1. Move to declare G. Bortolotto & Company, Inc. of San Carlos to be the lowest responsible bidder on the project. 2. Move to award a construction contract to G. Bortolotto & Company, Inc. in the amount of $143,439.39 3. Move to authorize staff to execute change orders to the contract up to $25,000. REPORT SUMMARY: On February 10, 2009 the United States Senate passed an $838 billion economic recovery bill, The American Recovery and Reinvestment Act (ARRA). Subsequently, Public Works staff applied for and received approval for Tier 2 ARRA funds for dig out rehabilitation work on Saratoga Avenue and Fruitvale Ave in the amount of $137,160. The limits of the Tier 2 project on Saratoga Ave are between Lutheria Way to Shadow Oaks Way and Between Herritage Creek Ct to Rossmere Ct. The limits of the Tier 2 project on Fruitvale Ave are between Saratoga Ave to Burgundy Way. The scope of work includes furnishing all materials, equipment, and labor to perform dig out rehabilitation work and re-stripe segments of Saratoga Ave and Fruitvale Ave. This work will complete the entire necessary dig out rehabilitation work on Saratoga Ave and Fruitvale Ave. Sealed bids for the Saratoga Ave and Fruitvale Ave Overlay and Rehabilitation Project were opened on Monday, June 7th. A total of seven contractors submitted bids and a summary of the bids received is attached (Attachment 1). G. Bortolotto & Company, Inc. of San Carlos submitted the lowest responsible bid of $143,439.39 which is 5.3% below the Engineer’s Estimate of $151,454.20. Bid amounts were competitive and quite favorable because of the economy. Staff has carefully checked the bid along with the listed references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated May 12th, 2010. Further, it is recommended that the Council authorize staff to execute change orders to the contract up to an amount of $25,000 to cover any unforeseen circumstances and address additional work, which may arise during the course of the project. Page 2 of 2 FISCAL IMPACTS: The American Recovery and Reinvestment Act of 2009 does not require a local match and the grant will fund $137,160 of projects costs. The remaining balance of $6,279.39 and the recommended change order amount of $25,000 will be funded from the City’s Street Maintenance Fund. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: G. Bortolotto & Company, Inc. will not be declared the lowest responsible bidder and a construction contract will not be awarded to that firm. The Council may make specific findings to declare another bidder to be the lowest responsible bidder, and must award the project due to the ARRA regional deadline of June 30th 2010. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The contract will be executed and the contractor will be issued a Notice to Proceed. Work will begin as soon as possible, and be completed by within 20 working days. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us. ATTACHMENTS: 1. Bid Summary 2. Contract.