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SARATOGA CITY COUNCIL
MEETING DATE: June 16, 2010 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SUBJECT: Extension of Existing Traffic Signal Maintenance Contract with Republic ITS for
Two Years
RECOMMENDED ACTION:
Extend the existing contract with Republic ITS for monthly maintenance and on-call repair of Saratoga
traffic signals for two additional years.
REPORT SUMMARY:
Currently, the City’s traffic signals are maintained on a monthly basis by Republic ITS per a defined
maintenance schedule (see attached 1 existing contract). The current contract also provides for on-call
repair and service of the traffic signals when the need arises, or when the signal trouble is beyond the scope
of monthly maintenance. Republic ITS agreed to keep their current rates they charge the City for two year
term of the contract extension. This contract extension will be the second amendment to the original
agreement. The first amendment extended the contract for the term July 1st, 2008 thru June 30, 2010 (see
attachment 2 Contract Amendment 2008-2010).
Republic ITS to date has been very responsive to service calls, and the work rendered has always been of a
very high level of quality. Further, Republic ITS as a company possesses great expertise in areas of signal
design, infrastructure-related electrical work, and traffic signal timing and control. This experience has
proven invaluable with numerous traffic signal-related problems over the duration of the present contract.
It is therefore recommended that the traffic signal maintenance contract be extended with Republic ITS for
the period of July 1st, 2010 thru June 30, 2012 (see attachment 3 Contract Amendment 2010-2012).
FISCAL IMPACTS:
Funding for this work is programmed in the adopted annual budget for traffic signal maintenance. The
budget contains sufficient funds to cover the contract amount.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The existing contract with Republic ITS will not be extended, and traffic signal maintenance would not
continue at this time.
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ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
An extension to the existing maintenance contract will be executed with Republic ITS.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This item was posted as a City Council agenda item and was included in the packet made available on the
City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the
Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to
the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS:
1. Existing Traffic Signal Maintenance Contract with Republic ITS
2. Saratoga Traffic Signal Contract Amendment 2008-2010
3. Saratoga Traffic Signal Contract Amendment 2010-2012