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WEDNESDAY, JULY 7, 2010
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
July 1, 2010)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation Honoring Captain Don Olson – Santa Clara County Fire Department
Recommended action:
Read and present commendation.
2. Commendation Honoring Captain Bill Morrison – Santa Clara County Fire
Department
Recommended action:
Read and present commendation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
3. Commendation Honoring Captain Hal Netter – Santa Clara County Fire Department
Recommended action:
Read and present commendation.
4. Proclamation Recognizing July 2010 as Parks and Recreation Month in Saratoga
Recommended action:
Read and present the proclamation declaring July 2010 as Parks and Recreation
month in Saratoga.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
5. City Council/HOA Joint Meeting Minutes – June 16, 2010
Recommended action:
Approve minutes.
6. City Council Meeting Minutes – June 16, 2010
Recommended action:
Approve minutes.
7. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
June 10, 2010
June 17, 2010
June 24, 2010
8. Treasurer’s Report for the Month Ended May 31, 2010
Recommended action:
Review and accept the Treasurer’s Report for the month ended May 31, 2010.
9. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds
Grant (COPS/SLESF)
Recommended action:
Adopt resolution authorizing the continued use of the Citizen Options for Public
Safety Program’s Supplemental Law Enforcement Services Fund (COPS/SLESF)
grant as a source of funds for additional public safety services.
10. Property Tax Levy for Debt Service Payments on the Library General Obligation
Bonds
Recommended action:
The City Council adopt the attached resolution which sets the FY 2010/11 property
tax levy rate for the Library General Obligation Bonds at $.0094 per $100 of
Assessed Valuation to provide for the Library Bond’s debt service requirements over
the fiscal year.
11. Extension of Contract for Street Sweeping Services
Recommended action:
Extend current Street Sweeping Contract with Universal Sweeping Services for one
year from July 1, 2010 to June 30, 2011 in the amount of $100,000.
12. Annual Approval of the City’s Investment Policy
Recommended action:
That the City Council review and approve the Investment Policy for Fiscal Year
2010/11.
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
13. Wildwood Cinema Movie Night
Recommended action:
Accept report and provide direction on the following items:
1. Parks and Recreation Commission’s request that the Council cosponsor
Wildwood Cinema Movie Night by waiving City fees, which include park rental,
special event permit, and banner fees;
2. Parks and Recreation Commission’s request that the Council authorize the
Commission to seek partnerships with community organizations, such as the
Chamber of Commerce or Saratoga-Monte Sereno Community Foundation, to
fund and co-host Wildwood Cinema Movie Night;
3. Parks and Recreation’s request to seek donations to cover Wildwood Cinema
Movie Night expenses; and
4. Resolution allowing Wildwood Park to stay open until 10:00 p.m. on September
11, 2010.
14. Discussion of Issues Related to Trees
Recommended action:
1. Provide Staff with direction on Heritage Trees and how they should be considered
in the code.
2. Provide Staff with direction on planting 2,015 trees by 2015 and a Community
based tree planting partnership.
3. Provide Staff with direction about the appeal process for a tree removal permit
application.
15. Proposed Application for Grant Funds through Santa Clara County’s Tobacco
Prevention and Control Program
Recommended action:
Accept report and direct staff accordingly.
16. Alternative Sites for Live KSAR Broadcast of Public Meetings
Recommended action:
Review report and provide direction to staff regarding:
1. Whether live video and audio broadcast of public meetings is a requirement for an
alternate meeting location or if a tape delay broadcast is an acceptable option;
2. A preferred alternate location for holding public meetings;
3. Whether staff should seek funding from the KSAR 15 Trust Fund to pay for all or
a portion of site improvements associated with an alternate broadcast location.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kathleen King
ABAG
Hakone Foundation Executive Committee
West Valley Flood Control Zone & Watershed Advisory Committee
SCC Cities Association Selection Committee
West Valley Mayors and Managers Association
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
Library Joint Powers Association
Village AdHoc
Councilmember Howard Miller
City School Ad-Hoc
Council Finance Committee
Highway 9 Adhoc
KSAR
Santa Clara County Cities Association Board
West Valley Solid Waste Joint Powers Authority
West Valley Transportation Authority PAC
Councilmember Chuck Page
City School Ad-Hoc
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
West Valley Sanitation District
Council Finance Committee
Councilmember Manny Cappello
Chamber of Commerce
County HCD Policy Committee
Highway 9 Adhoc
Santa Clara County Emergency Council
SASCC
Sister City Liaison
Village Adhoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on July 1, 2010, at
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 1st day of July 2010 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
7/7 Regular Meeting
7/21 Regular Meeting – Joint meeting with Planning Commission
7/22 Joint meeting with SASCC
8/4 SUMMER RECESS – NO COUNCIL MEETING
8/18 SUMMER RECESS – NO COUNCIL MEETING
9/1 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
9/15 Regular Meeting – Joint meeting with Assemblymember Jim Beall
10/6 Regular Meeting –Joint meeting with West Valley Board of Trustees
10/20 Regular Meeting – Joint Meeting with Traffic Safety Commission
11/3 Regular Meeting – Joint meeting with Saratoga Ministerial Association
11/17 Regular Meeting - Joint Meeting with Hakone Foundation
11/30 Council Reorganization
12/1 Regular Meeting - Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/15 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2010