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SARATOGA CITY COUNCIL
MEETING DATE: September 15, 2010 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick, AICP DIRECTOR: John Livingstone AICP, Director
SUBJECT: FY 2010 – 2011 CDBG County/City Contract
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute a $485,874.22 contract with Santa
Clara County for the FY 2010-2011 CDBG Program.
REPORT SUMMARY:
The Community Development Block Grant (CDBG) Program is federally funded by the United
States Department of Housing and Urban Development (HUD) to assist lower income and
special needs persons with housing and community development needs. The City of Saratoga is
not eligible to apply directly for entitlement funds, but may, qualify to receive such funds, as an
“Urban County” applicant, by entering into a Joint Exercise of Powers Agreement and
Cooperation Agreement 1
(JPA) with the County.
The County requests that cities receiving funds through the Urban County Program enter into a
contract regarding the receipt and expenditure of funds. While the fiscal year begins in July, there
is always a delay in receiving the new Contract from the County. The County has indicated that
there is no change in this contract from the prior year. The contract has been reviewed by the City
Attorney.
The availability of FY 2010-2011 CDBG funds was publicized during the month of January
2009. Ten applications 2
and two compulsory administrative submissions were received during
the application cycle. On March 17, 2010, the City Council authorized the submittal of five FY
2010-2011 CDBG funded projects totaling $145,616. The term of expenditure by the City is
from July 1, 2010 to June 30, 2011.
The FY 2010-2011 CDBG Funds are currently allocated as follows:
1 The current JPA expires on September 30, 2011.
2 Eight community service projects were funded through the General Plan contingency fund.
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New CDBG 2010-2011 Funded Projects
Saratoga Area Senior Coordinating Council - Adult Day Care Program $28,550.00
City of Saratoga ADA – Accessible Signal Program Phase IV $44,266.00
Hakone Foundation ADA – Handicap access and doors $44,800.00
Urban County Rehabilitation Services (City of Saratoga) $13,000.00
General Administration (City of Saratoga) $15,000.00
Subtotal $145,616.00
Carry-Over (Unused Funds) Projects from Prior Years
SHARP Revolving Housing Rehabilitation Program (2004) $77,020.77
SHARP Revolving Housing Rehabilitation Program (2005) $41,152.00
ADA - Saratoga-Sunnyvale Road Curb Ramp Phase I $63,698.00
ADA – Accessible Signal Program Phase I $26,016.22
City of Saratoga ADA – Accessible Signal Program Phase II $46,100.00
City of Saratoga ADA – Accessible Signal Program Phase III $19,661.00
City of Saratoga ADA –Access Ramp Historical Museum, Phase II $11,683.23
ADA - Saratoga-Sunnyvale Road Curb Ramp Phase II $41,927.00
Urban County Rehabilitation Services (City of Saratoga) $13,000.00
Subtotal $340,258.22
TOTAL CDBG 2010-2011 funded projects $485,874.22
FISCAL IMPACTS:
If the City signs the County/City CDBG Contract, then the City becomes eligible to receive the
allocation of $145,616 in FY 2010-2011 CDBG funds. In addition, the City will have access to
unexpended funds in the amount of $340,258.22 from prior fiscal years for eligible CDBG
activities.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
If the City does not sign the County/City Contract, this would jeopardize the City’s receipt of FY
2010-2011 CDBG funds as well as carry-over CDBG funds. In addition, without the new CDBG
funds, the City may have to fund previously approved CDBG activities with General Funds.
ALTERNATIVE ACTION:
Do not sign the County/City Contract
FOLLOW UP ACTION:
Forward three signed copies of the County/City contract to Santa Clara County.
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ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notice of this meeting was properly posted.
ATTACHMENTS:
1. Resolution
2. FY 2010-2011 County/City Contract and Exhibits