HomeMy WebLinkAbout101-Staff Report.pdfPage 1 of 2
SARATOGA CITY COUNCIL
MEETING DATE: December 1, 2010 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone
Senior Engineer Public Works Director
SUBJECT: Monte Vista Storm Drain Pumping System Project – Budget Amendment
RECOMMENDED ACTIONS:
Approve Budget Resolution.
REPORT SUMMARY:
Background
Because the Monte Vista/El Camino Grande area does not have a storm drain system the area is
prone to flooding during heavy rains particularly on Monte Vista Drive. The City determined that
the installation of a gravity-flow storm drain system would be too costly (approximately
$400,000) because of the long distance to the nearest discharge location. Instead, the City
developed a plan to install a pump system to mitigate flooding which reduced the project costs
down to an estimated $75,000.
Discussion
On September 30th the City opened informal bids for the project with the low bid coming in at
$70,003.60. The remainder of the $75,000 budget went towards design costs and PG&E
connection fees.
During the construction, which began last month, it was determined that the basin that houses the
pump needed to be enlarged. In addition, an existing culvert connection on Monte Vista was
found to be collapsed thus necessitating replacement. The estimated cost for the additional work
and materials is approximately $16,200.
FISCAL IMPACTS:
Staff has identified the source of supplemental funding needed for the Project in the Capital
Improvement Project Budget from the completed Sobey Road Culvert Repair Project. By
implementing an alternative fix of the damaged Sobey Road culvert, staff was able to reduce the
cost of the project with $17,220 remaining in the budget.
Page 2 of 2
Staff recommends using the remaining Sobey Road budget to augment the Monte Vista drainage
improvement project. The budget transfer will fund the additional work with a small $1,020
contingency for any other issues which may occur. Any funds remaining in the budget when the
project is completed will be transferred to the unallocated CIP budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The budget amendment would not be approved and the drainage improvements at Monte Vista
would not be completed.
ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
If the budget amendment is accepted the drainage improvements will be completed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This item was posted as a City Council agenda item and was included in the packet made
available on the City’s web site in advance of the meeting. A copy of the agenda packet is also
made available at the Saratoga Branch Library each Monday in advance of the Council meeting
and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS:
Budget Resolution.