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Home My WebLink About103-List of Records for Final Disposition.pdfDec 2010 -boxes to be destroyed Document name Record Series official retention date to be destroyed PW 23B Copies of Sheriff contracts 1993-1996 Reference files, Internal SU+2 2002 Booking Fees correspondence 1996 Public Comments and correspondence CU+2 1999 Weed Abatement correspondence 1996 Public Comments and correspondence CU+2 1999 Fire Department correspondence 1995 Public Comments and correspondence CU+2 1998 Sheriff Substation relocation 1994 Reference files, external SU+2 1999 Commissioner applications 2000-2005 Applications. Commissions -not selected CL+2 2008 False Alarms, correspondence 1983 & 1990 Compliant files CL+2 1995 CUPU program 1995 Reference files, external SU+2 2000 Correspondence from State Emergency Services Reference files, external SU+2 2000 Copies of Law Enforcement Contract 1996-1997 Reference files, Internal SU+2 2002 Sheriff's department correspondence 1994-1996 Public Comments and correspondence CU+2 1999 county Communications correspondence 1986-1989 Reference files, external SU+2 1995 Correspondence -complaints 1993 Public Comments and correspondence CU+2 1996 Committee statements 1981 Campaign Disclosure, not elected E+5 1987 Cancellation of Bond 1982 Bond Documents CL+10 1992 Bond Release 1990 Bond Documents CL+10 2000 Correspondence on Winter Storms 1995 Public Comments and correspondence CU+2 1998 County Emergency Services correspondence 1995 Reference files, external SU+2 2002 PW22 Parks and Recreation Commission correspondence Administrative Records CU+2 2007 2C Parking Citation Reports 1991-1995 CDD-code compliance CL+2 1998 4A cash edit postings 1990's Accounts Receivable AU+4 2000 5B accounts receivable files 1996-1997 Accounts Receivable AU+4 2002 no number Cash Receipt books F/Y 1995-1996 Accounts Receivable AU+4 2001 8 Cash receipt books F/Y 2004 Accounts Receivable AU+4 2009 9D Bank reconciliation workpapers (Feb '98 - June '98)Reports -Account Reconcilation AU+5 2004 10A Financial Reports FY 96/97 (Balance Sheet, Function Status)Reports Working papers CU+2 2000 16D Payroll reports 1997 Payroll CU+6 2003 17A false alarm, parking citations 1988-1993 CDD-code compliance CL+2 2000 23D Retired employee records through 1989 Payroll CU+6 1995 29D deferred comp plans 1978-1981 Payroll T+5 2001 31A Payroll reports 1993-94 Admin services-payroll CU+6 2000 26 or 76 bank recon 1983-84, pers 83-84, Bank Reconcillation AU+5 1990 44B false alarm card 1986-87 CDD-code compliance CL+2 1991 73A deferred comp reports, health insurance, pers annual 1990-1993 Deferred Comensation records T+5 2001 74B Cash Receipt books 1999-2000 Accounts Receivable AU+4 2005 74 C Cash Receipt books F/Y 2000 Accounts Receivable AU+4 2005 76D receipt books 2000-2001 Accounts Receivable AU+4 2006 77A receipt books oct 2000-april 2001 Accounts Receivable AU+4 2006 78A Budget workpaper and revenue estimates FY01/02 Reports -working papers CU+2 2005 79D Deductions Register and Payroll Reports ('86-'87)Payroll reports AU+2 1993 85 B Cash Receipt books F/Y 2001 Accounts Receivable AU+4 2006 87C A/R Statements (12/31/99-4/6/00)Accounts Receivable AU+4 2005 91D PERS 2001 Admin services-payroll CU+6 2008 93A Payroll Checking Account, Cleared Checks, June 2000- June 2002 Payroll AU+5 2008 94A Payroll 2003 Admin services-payroll CU+6 2009 95B Journal Entries ('01-'02) (Period 1-13)Journal AU+7 2010 95B Bank Reconciliation (Savings Acct), First Trust (US Bank) Statement of Investments Bank Reconcillation AU+5 2008 96B Receipt Books (#50101-55850) (Aug. 2000 - June 2003)Accounts Receivable AU+4 2008 99A Payroll Reports/Records (Jan. '03-Feb. '03)Payroll AU+2 2006 99C Payroll Reports/Records (April '03-June '03)Payroll AU+2 2006 99D month end registers –2002-2003, PERS retirement reporting-2002-2003 Payroll CU+6 2009 100A Time sheets 2002 Payroll CU+6 2008 135A-2 cash receipt books 2005 Accounts Receivable AU+4 2010 139B receipt books may 2004-nov 2004 Accounts Receivable 139C receipt books nov 2004-sept 2005 Accounts Receivable 246 I-9's 1993-2005 HR-Immigration T+5 2010 F7 - 12 Cash receipt books F/Y 2003 Accounts Receivable AU+4 2008 F1 - 9 Cash Receipt books F/Y 2003-2004 Accounts Receivable AU+4 2009 F33-52 Cancelled checks 2004-2005 Admin services-accounts payable AU+5 2010 F11 Business license renewal reports 2004 Accounts Receivable T+4 2009 F3-19 cancelled payroll checks –2002-2004, payroll acct. bank recon. 2003-2003 Payroll CU+6 2009 F47-34 accounts payable –2002-2003 Accounts payable AU+4 2009 F49 general checking account reconciliation –2003-2004 Accounts Payable AU+4 2009 CMO Misc. Reference Files, External Sources 1990-1993 Reference Files, External SU+2 2002 Utility Encroachment Permits Invoices 1991-1998 Accounts Receivable AU+4 2003 code compliance 1 closed cases – dated 2001 – 2005 violations include zoning violations – all matters closed. Special event permits 2001-2005 – all events closed and expired.CDD-code compliance CL+2 2008 CC2 closed cases – dated 2003 – 2005 violation include zoning violations – all matters closed. Special event permits 2002 – 2005 – all events closed and expired. Parking Citations and Fire alarm appeal – 1998 – 2004 – all matters closed. Solicitor permits – expired 1998 -2001 CDD-code compliance CL+2 2008 CC3 – closed cases – dated 2000 – 2003 violations – zoning – all matters closed. CDD-code compliance CL+2 2006 CC4 Massage files – closed – 1995-1998, Complaints – animal – closed - 2000 – 2003,Sheriff reports – closed 2000-2006 CDD-code compliance CL+2 2009 Brown Box1 Closed code enforcement cases 1990 CDD-code compliance CL+2 1993 Brown Box2 Closed code enforcement cases 1985 CDD-code compliance CL+2 1989 False Alarm1 False Alarm cards 1994-1997 CDD-code compliance CL+2 2000 False Alarm2 False Alarms 1991/Small Claims Court 1991 CDD-code compliance CL+2 1995 HR1 Terminated Employee Records 1993 HR- Employees Personnel Files T+10 2004 HR2 Deferred Comp Employee Records A-Z HR- Employees Personnel Files T+10 1999 Terminated/Retires prior to 1988 501 Payroll Reports , Pay Period #22/04 to #25/04, Record Dates 10/04 TO 12/04 Payroll --organization reports AU+2 2009 502 Payroll Reports , Pay Period #8/04 to #11/04, Record Dates 03/04 TO 05/04 Payroll --organization reports AU+2 2009 504 Payroll Reports, Pay Period #1/04 to #4/04, Record Dates 01/04 TO 02/04 Payroll --organization reports AU+2 2009 506 Payroll Reports, Pay Period # 14/04 to # 17/04, Record Dates 07/04 TO 08/04 Payroll --organization reports AU+2 2009 507 Payroll Reports, Pay Period # 18/04 to # 21/04, Record Dates 09/04 TO 10/04 Payroll --organization reports AU+2 2009 508 Payroll Reports, Pay Period # 5/04 to # 7/04, Record Dates 03/04 TO 04/04 Payroll --organization reports AU+2 2009 515 Payroll Reports, Pay Period #12/04 to #13/04, Record Dates 05/04 TO 06/04 Payroll --organization reports AU+2 2009 524 Payroll Reports, Pay Period #18/03 to #22/03, Record Dates 09/03 TO 10/03 Payroll --organization reports AU+2 2008 525 Payroll Reports, Pay Period #14/03 to #17/03, Record Dates 07/03 TO 08/03 Payroll --organization reports AU+2 2008 526 Payroll Reports, Pay Period #23/03 to #25/03, Record Dates 11/03 TO 12/03 Payroll --organization reports AU+2 2008 533 Terminated Employees, Record Dates 01/03 TO 12/03 Payroll --organization reports AU+2 2008 535 Terminated Employees, Payroll folder and TImesheets; Recreation Leaders; Record Dates 01/97 TO 05/02 Payroll --organization reports AU+2 2008 577 Bank Deposit Receipts record date FY 04/05-05/06 and Bank Deposit Tickets record date FY 03/04-05/06 Payroll --organization reports AU+2 2009-10 No Number (Six Boxes) Unused Business License and Renewal notice blank forms. Unusable due to mechanical failure of printer N/A N/A N/A No Number Bank Statements FY03/04 Bank Reconciliation AU+5 2009/10 No Number 1985 Finance, Investment, & Risk Management reports Administrataive Records AU+5 1990 No Number 1996/97 Balance Sheets/Business Tax Reports Accounts Receivable AU+4 2001