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WEDNESDAY, NOVEMBER 17, 2010
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
November 10, 2010)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Rina Shah to the Heritage Preservation Commission and Oath of
Office
Recommended action:
Adopt the attached resolution appointing one (1) new member to the Heritage
Preservation Commission and direct the City Clerk to administer the Oath of Office.
2. Proclamation Declaring the Month of November – Pancreatic Cancer Awareness
Month
Recommended action:
Present proclamation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
3. Commendation for Montalvo Arts Center
Recommended action:
Present commendation.
4. Commendation for Marianne Swan – Saratoga Community Preschool
Recommended action:
Present commendation.
5. Commendation for Rick Ratra –Saratoga 76 Gas Station
Recommended action:
Present commendation.
6. Commendation for Paul and Lea Ann Hernandez –Saratoga Oaks Lodge
Recommended action:
Present commendation.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
7. City Council Regular Meeting Minutes – November 3, 2010
Recommended action:
Approve minutes.
8. Review of Accounts Payable Check Register
Recommended action:
That the City Council review and accept the check register for the following
Accounts Payable cycle:
October 28, 2010
9. FY 2009/10 Comprehensive Annual Financial Report (CAFR)
Recommended action:
Review and accept the FY 2009/10 Comprehensive Annual Financial Report (CAFR)
10. Saratoga Library Book Return Overhang Project – Award of Contract to Premier
West Interiors
Recommended action:
Review report and
1. Move to declare Premier West Interiors (PWI) of San Jose to be the lowest
responsible bidder on the project.
2. Move to accept bid and authorize the City Manager to enter into a construction
contract to Premier West Interiors (PWI) in the amount of $41,799.
3. Move to authorize staff to execute change orders to the contract up to $4,180.
11. Lisa Marie Court Summary Vacation
Recommended action:
Adopt Resolution of Summary Vacation of Portions of Lisa Marie Court
12. Adoption of the General Plan’s Circulation and Scenic Highway Element and
conforming amendment to the Open Space and Conservation Element trails map.
Recommended action:
Approve the Resolution to adopt the revised General Plan’s Circulation and Scenic
Highway Element Circulation Element) including a conforming amendment to the
Open Space and Conservation Element (Open Space Element).
13. Final Annexation of an approximately 33,253 (gross) square foot parcel (APN 503-
13-138) located at 22215 Mount Eden Road including the adjacent right-of-way
portion of Mount Eden Road.
Recommended action:
Approve final annexation of an approximate 28,331 square foot parcel known as APN
503-13-138 (Lands of Keenan) located at 22215 Mount Eden Road including the
approximate 4,922 square feet, 107 foot long adjacent right-of-way portion of Mount
Eden Road by adopting the attached Resolution.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
14. ANEX10-0002 – Application for Initiation of Annexation Proceedings by
Garrod Trust
Recommended action:
Staff recommends the City Council adopt the Resolution Initiating Annexation
(Attachment 1) and refer the proposed annexation and preparation of a Pre-
Annexation Agreement and all related land use approvals to the Planning
Commission for a public hearing and consideration of recommendations and return to
the City Council for final decision as to the Pre-Annexation Agreement, Addition of
AP/OS Overlay Zoning, Development Agreement, new Combined Williamson Act
Contract, Use Permit and CEQA Compliance.
OLD BUSINESS
None
NEW BUSINESS
15. Approval of Santa Clara County Cities Association (SCCCA) Bylaws
Recommended action:
Accept report and direct staff accordingly.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kathleen King
ABAG
Hakone Foundation Executive Committee
West Valley Flood Control Zone & Watershed Advisory Committee
SCC Cities Association Selection Committee
West Valley Mayors and Managers Association
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
Library Joint Powers Association
Village AdHoc
Susie’s Garden Adhoc
Tree Adhoc
Councilmember Howard Miller
City School Ad-Hoc
Council Finance Committee
Electric Vehicle Charging Stations Adhoc
Highway 9 Adhoc
KSAR
Santa Clara County Cities Association Board
West Valley Solid Waste Joint Powers Authority
West Valley Transportation Authority PAC
Councilmember Chuck Page
City School Ad-Hoc
Council Finance Committee
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
West Valley Sanitation District
Councilmember Manny Cappello
Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations Adhoc
Highway 9 Adhoc
Santa Clara County Emergency Council
SASCC
Sister City Liaison
Village Adhoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on November 17,
2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 17th day of November 2010 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
10/20 Regular Meeting – Joint Meeting with Traffic Safety Commission
11/3 Regular Meeting – Joint meeting with Saratoga Ministerial Association
11/17 Regular Meeting - Joint Meeting with Hakone Foundation
11/30 Council Reorganization
12/1 Regular Meeting -
12/15 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2010