HomeMy WebLinkAbout101-Council Report-Extension of Traffic Signal Maintenance Contract with Republic ITS for Two Years.pdf
SARATOGA CITY COUNCIL
MEETING DATE: January 7, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SUBJECT: Extension of Existing Traffic Signal Maintenance Contract with Republic ITS for
Two Years
RECOMMENDED ACTION:
Extend the existing contract with Republic ITS for monthly maintenance and on-call repair of Saratoga
traffic signals for two additional years.
REPORT SUMMARY:
Currently, the City’s traffic signals are maintained on a monthly basis by Republic ITS per a defined
maintenance schedule (see attached existing contract). The current contract also provides for on-call repair
and service of the traffic signals when the need arises, or when the signal trouble is beyond the scope of
monthly maintenance. The current cost for scheduled service is $95.00 per month for each signalized
intersection and will continue at this rate for the term of July 1st, 2008 thru June 30, 2010 with any
callouts/unscheduled repairs performed on a time-and-materials basis.
Republic ITS to date has been very responsive to service calls, and the work rendered has always been of a
very high level of quality. Further, Republic ITS as a company possesses great expertise in areas of signal
design, infrastructure-related electrical work, and traffic signal timing and control. This experience has proven
invaluable with numerous traffic signal-related problems over the duration of the present contract.
It is therefore recommended that the traffic signal maintenance contract be extended with Republic ITS for the
period of July 1, 2008 to June 30, 2010.
FISCAL IMPACTS:
Funding for this work is programmed in the adopted annual budget for traffic signal maintenance. The budget
contains sufficient funds to cover the contract amount.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The existing contract with Republic ITS will not be extended, and traffic signal maintenance would not
continue at this time.
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ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
An extension to the existing maintenance contract will be executed with Republic ITS.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional
ATTACHMENTS:
1. Existing Traffic Signal Maintenance Contract with Republic ITS
2. Saratoga Traffic Signal Contract Amendment