HomeMy WebLinkAbout101-Staff Report.pdfSARATOGA CITY COUNCIL
MEETING DATE: January 7, 2009 AGENDA ITEM: ______
ORIGINATING DEPT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: John Cherbone DEPT HEAD: John Cherbone
SUBJECT: Approval of Sport User Agreements - 2009
______________________________________________________________________________
RECOMMENDED ACTION(S):
Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little
League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West
Valley Youth Soccer League, and Saratoga Pony League for the use of Saratoga City parks, West
Valley College, and Prospect High School for organized sport use and authorize the City Manager to
execute the same.
REPORT SUMMARY:
Currently the City has executed user agreements with seven organized youth sport groups
American Youth Soccer Organization (AYSO), Saratoga Little League (SLL), Quito Little League
(QLL), De Anza Youth Soccer League (DYSL), West Valley Youth Soccer League (WVYSL),
West Valley Lacrosse Club (WVLC), and Saratoga Pony League (SPL). The following is a
summary of the user agreements the City manages:
Sport User Use Location
AYSO Kevin Moran Park
Congress Springs Park
Prospect High School
West Valley College
DYSL El Quito Park
Prospect High School
West Valley College
SLL Congress Springs Park
QLL El Quito Park
WVLC Prospect High School
SPL Congress Springs Park
2 of 2
WVYSL Prospect High School
West Valley College
User agreements are necessary to manage sport use in the City in order to schedule activities,
control impacts to City parks, and recover maintenance costs.
The maintenance fees charged to the sports user groups that use City Parks are based on
additional park maintenance required as a consequence of the impacts on the park at which the
particular sport is played. Additional maintenance activities include, but are not limited to,
mowing, watering, fertilizing, seeding, aeration, clean-up, and pre and post field preparation. In
addition, baseball and soccer each have different needs and place different demands on a park’s
infrastructure, thus they have different maintenance fees. Each year this fee is modified based on
the actual maintenance costs incurred during the use period. Some fees charged this year were
adjusted to keep pace with increases in costs.
The facility use agreements between the City and Campbell Union High School District
(Prospect High School) and the City and West Valley College stipulate a payment for hourly
usage of their fields. The hourly rate of $35 is a pass through via the youth sports groups with
whom the City has user agreements.
FISCAL IMPACTS:
The User Agreements generate approximately $100,000 in annual revenue and expense.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The User Agreements would not be approved and another mechanism for the use of City parks and
outside venues by sport users would need to be developed.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
The User Agreements will be executed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
User Agreements