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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, January 21, 2009
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
January 15, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Heritage Preservation Commissioner and Oath of Office
Recommended action:
Adopt the attached resolution appointing one member to the Heritage Preservation
Commission and direct the City Clerk to administer the Oath of Office.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Minutes - December 17, 2008
Recommended action:
Approve minutes.
3. City Council Minutes – January 7, 2009
Recommended action:
Approve minutes.
4. Treasurer’s Report for the Month Ended November 30, 2008
Recommended action:
The City Council review and accept the Treasurer’s Report for the month ended
November 30, 2008.
5. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
December 25, 2008 - None
January 01, 2009 - None
January 08, 2009
6. Establish Billing Rate Formula for Calculating Staff's Annual Hourly Billing Rates
Recommended action:
Adopt proposed billing rate formula for calculating staff's annual hourly billing rates
7. Accept Award of Association of Bay Area Government (ABAG) Safety Grant
Recommended action:
Authorize the City Manager to accept the reimbursable safety grant from the
Association of Bay Area Governments (ABAG) to the City of Saratoga in the amount
up to $16,791 for risk management programs, employee safety education, safety
programs, and projects, and authorize a General Fund appropriation in the Fiscal Year
2008/09 budget in order for the City to expend the funds in advance of the
reimbursement. The City must expend the funds for the approved grant items and
then submit a reimbursement request to ABAG for payment of the expenditures.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
8. Resolution Declaring a Public Nuisance as to Specified Properties Containing
Hazardous Vegetation (Weeds)
Recommended action:
Conduct public hearing and adopt resolution.
OLD BUSINESS
None
NEW BUSINESS
9. Heritage Resources Inventory Update
Recommended action:
1. Recommend Staff initiate a contract with an Architectural Historian to update the
Heritage Resources Inventory and;
2. Direct staff to apply for a grant from the State Historic Preservation Office
potentially offsetting sixty percent of the consultant cost to update the Heritage
Resources Inventory.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities (Primary Representative)
SSC Cities Association Executive Board
SCC Cities Association Selection Committee (Primary Representative)
Valley Transportation Authority PAC (Primary Representative)
West Valley Sanitation District (Primary Representative)
West Valley Mayors and Managers Association (Primary Representative)
Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee (Primary
Representative)
Peninsula Division, League of California Cities (Alternate Representative)
SSC Cities Association Executive Board
SCC Cities Association Selection Committee (Alternate Representative)
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
(Primary Rep)
City School Ad-Hoc
Valley Transportation Authority PAC (Alternate Representative)
West Valley Mayors and Managers Association (Alternate Representative)
Councilmember Jill Hunter
ABAG (Alternate Representative)
Historical Foundation (Primary Representative)
KSAR (Alternate Representative)
Library Joint Powers Association (Primary Representative)
Santa Clara County Valley Water District Commission (Primary Representative)
Santa Clara County Emergency Council (Alternate Representative)
SASCC (Alternate Representative)
Sister City Liaison (Alternate Representative)
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce (Primary Representative)
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
(Alternate Representative)
Council Finance Committee
County HCD Policy Committee (Alternate Representative)
Historical Foundation (Alternate Representative)
KSAR (Primary Representative)
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
(Alternate Rep)
Santa Clara County Emergency Council (Primary Representative)
Santa Clara County Valley Water District Commission (Alternate Representative)
West Valley Flood Control Zone & Watershed Advisory Committee (Alternate
Representative)
West Valley Solid Waste Joint Powers Association (Primary Representative)
Council Finance Committee
Councilmember Susie Nagpal
ABAG (Primary Representative)
Chamber of Commerce (Alternate Representative)
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
(Primary Representative)
County HCD Policy Committee (Primary Representative)
Library Joint Powers Association (Alternate Representative)
SASCC (Primary Representative)
Sister City Liaison (Primary Representative)
Village AdHoc
West Valley Sanitation District (Alternate Representative)
West Valley Solid Waste Joint Powers Association (Alternate Representative)
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other
materials provided to the City Council by City staff in connection with this agenda are
available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California
95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council of the City of Saratoga was posted on January 15, 2009,
for the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available
for public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 15th day of January 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009
1/30 City Council Retreat @ North Campus
2/4 Regular Meeting – Joint Meeting with Planning Commission
2/18 Regular Meeting – Joint Meeting with Sheriff’s Office and County Fire
3/4 Regular Meeting – Joint Meeting with School Districts: Saratoga Union
Elementary School District; Los Gatos-Saratoga Union High School
District; Cupertino School District; Campbell School District Moreland
School District; Fremont High School District; Sacred Heart; St. Andrews,
and Campbell Union High School District
3/18 Regular Meeting – Joint Meeting with Supervisor Liz Kniss
4/1 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
4/15 Regular Meeting – Joint Meeting with Youth Commission
5/6 Regular Meeting – Joint Meeting with Mt. Winery
5/20 Regular Meeting – Joint Meeting with Montalvo Arts
6/3 Regular Meeting – Joint Meeting with Parks and Recreation Commission
6/17 Regular Meeting – Joint Meeting with HOA Presidents
7/1 Regular Meeting –
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Hakone Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
11/4 Regular Meeting – Saratoga Village Development Council
11/18 Regular Meeting -
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -