HomeMy WebLinkAbout101-Accept Award of Association of Bay Area Government (ABAG) Safety Grant .pdf
SARATOGA CITY COUNCIL
MEETING DATE: January 21, 2009 AGENDA ITEM:
DEPARTMENT: City Manager’s Office, CITY MANAGER: Dave Anderson
Human Resources Division
PREPARED BY: Monica LaBossiere, HR Manager DIRECTOR: Barbara Powell
Thomas Scott, Facilities Supervisor Michael Taylor
________________________________________________________________________
SUBJECT: Accept Award of Association of Bay Area Government (ABAG)
Safety Grant
________________________________________________________________________
RECOMMENDED ACTION:
Staff recommends the City Council:
• Authorize the City Manager to accept the reimbursable safety grant from the
Association of Bay Area Governments (ABAG) to the City of Saratoga in the
amount up to $16,791 for risk management programs, employee safety education,
safety programs, and projects, and
• Authorize a General Fund appropriation in the Fiscal Year 2008/09 budget in order
for the City to expend the funds in advance of the reimbursement. The City must
expend the funds for the approved grant items and then submit a reimbursement
request to ABAG for payment of the expenditures.
REPORT SUMMARY:
The City requested from ABAG up to $16,791 in reimbursable grant funds to enhance its
safety program. ABAG authorized the reimbursable grant fund for the City to be used in
Fiscal Year 2008/09 and has waived some of the matching fund requirements in order to
ensure the use of these funds for safety and risk management projects.
DISCUSSION:
The City of Saratoga strives to provide a safe and healthy workplace. As part of that
effort, the City’s Safety Program emphasizes safety and training by evaluating the City’s
premises continuously to ensure safety and vigilance in all work areas (e.g., keeping
aisles clear, rugs secure, spills cleared), and making sure employees receive proper
training and refreshers (e.g., proper lifting techniques, systems process training, safe-
handling instructions, ergonomics, etc.). With available ABAG grant funds, sample
components of the Safety Program will include:
• Purchase of disposable cameras to be placed in City vehicles for use during
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2
emergencies to photographically record hazards, repairs, incidents, and accidents.
• Hiring a contractor to shave and grind asphalt and concrete tripping hazards in
City parking lots and on City walkways.
• Purchase of an additional Automated External Defibrillator (AED) for installation
at the Civic Theater.
• Purchase and distribution of protective barrier “pocket masks” to all City
employees to be used in emergency CPR situations.
• Purchase of a small winch crane / lift to be installed in the back of a City truck to
assist Public Works employees in heavy lifting of tree debris, rocks, etc.
ALTERNATIVES:
No alternatives were considered.
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None required.
ATTACHMENTS: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA DECLARING ITS INTENT TO ACCEPT REIMBURSABLE SAFETY
GRANT FROM THE ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG) FOR
FISCAL YEAR 2008/09 AND AUTHORIZE A GENERAL FUND APPROPRIATION IN
THE FISCAL YEAR 2008/09 BUDGET
Page 1 of 3
RESOLUTION NO. 09 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DECLARING ITS INTENT TO ACCEPT A REIMBURSABLE GRANT FROM THE
ASSOCIATION OF BAY AREA GOVERNMENTS (ABAG) AND AUTHORIZE AN
EXPENDITURE APPROPRIATION IN THE FISCAL YEAR 2008/09 BUDGET
WHEREAS, the City Council of the City of Saratoga, California, has been notified of its
eligibility to receive reimbursable grant funds provided through the Association of Bay Area
Government (ABAG) in the amount up to $16,791 risk management grant; and
WHEREAS, the procedural requirements for acceptance of grant funds requires that City
Council pass a resolution of agreement and acceptance; and
WHEREAS, the City Manager is hereby authorized to execute the necessary documents
to accept the grant award and authorize the expenditure of reimbursable grant funds as
recommended by City staff pertinent thereto; and
WHEREAS, it is necessary to make adjustments to the Fiscal Year 2008/09 budget as
follows:
Account Description Account# Amount
To appropriate Safety Grant revenue 611-8401-42852 $ 16,791
To appropriate Safety Grant expenditure 611-8401-61191 $ 16,791
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Saratoga hereby approves the above adjustments to the Fiscal Year 2008/09 General Fund.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and
adopted at a regular meeting of the Saratoga City Council held on 21st day of January 2009 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________
Chuck Page, Mayor
City of Saratoga
Attest:
_______________________
Ann Sullivan, City Clerk