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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, February 4, 2009
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
January 30, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
SPECIAL PRESENTATIONS
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1. Minutes – CH-2 Study Session – January 12, 2009
Recommended action:
Approve minutes.
2. City Council Minutes – January 21, 2009
Recommended action:
Approve minutes.
3. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
January 15, 2009
January 22, 2009
4. Annual Concrete Repair and Replacement Program – Award of Construction Contract
Recommended action:
1. Move to declare Guerra Construction Group to be the lowest responsible bidder on
the Annual Concrete Repair and Replacement Program.
2. Award a construction contract for the Annual Concrete Repair and Replacement
Program to Guerra Construction Group in the amount of $237,465 and authorize the
City Manager to execute the same.
3. Authorize staff to execute change orders to the construction contract in the amount
of $40,000.
4. Adopt Budget Resolution amending the Fiscal Year 2008-2009 budget.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
5. Ordinance Amending the Regulations Related to Fences, Walls, and Hedges &
Negative Declaration
Recommended action:
Staff recommends City Council open the public hearing, accept public testimony,
close the public hearing, approve the attached ordinance, waive the First Reading and
direct staff to schedule this item for a Second Reading for adoption on the consent
calendar at the next regularly scheduled City Council meeting.
OLD BUSINESS
None
NEW BUSINESS
6. Review the fees required for Conditional Use Permits (CUP)
Recommended action:
Direct Staff Accordingly.
7. Potential 2009 Work Plan Priorities for the Santa Clara County Cities Association
Recommended action:
Accept report and recommend potential 2009 work plan priorities for the Santa Clara
County Cities Association (SCCCA), and authorize staff to return these suggestions
to the SCCCA Board of Directors.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Executive Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association Council Finance Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
Peninsula Division, League of California Cities
SSC Cities Association Executive Board
SCC Cities Association Selection Committee
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Valley Transportation Authority PAC
West Valley Mayors and Managers Association
Councilmember Jill Hunter
ABAG (Alternate Representative)
Historical Foundation
KSAR (Alternate Representative)
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Santa Clara County Emergency Council
SASCC (Alternate Representative)
Sister City Liaison
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
Council Finance Committee
County HCD Advisory Committee
Historical Foundation
KSAR
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
Santa Clara County Emergency Council
Santa Clara County Valley Water District Commission
West Valley Flood Control Zone & Watershed Advisory Committee
West Valley Solid Waste Joint Powers Association
Council Finance Committee
Councilmember Susie Nagpal
ABAG
Chamber of Commerce
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
Library Joint Powers Association
SASCC
Sister City Liaison
Village AdHoc
West Valley Sanitation District
West Valley Solid Waste Joint Powers Association
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
Council will adjourn the Regular Council Meeting and proceed to the Administrative
Conference Room for Closed Session.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of Litigation Pursuant to (Gov’t Code Section 54956.9(c): (1 potential case)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
Significant Exposure to Litigation Pursuant to (Gov’t Code 54956.9(b) (1 Item)
CONFERENCE WITH REAL PROPERTY NEGOTIATORS –
Property: (Saratoga Village Parking District No. 1 at 4th Street and Wildwood Park)
Agency Negotiators: John Cherbone and Dave Anderson
Negotiating Parties: Kwan M. Lee
Under Negotiation: Price and terms of payment
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council of the City of Saratoga was posted on January 30, 2009,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 30th day of January 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009
2/4 Regular Meeting – Joint Meeting with Planning Commission
2/18 Regular Meeting – Joint Meeting with Sheriff’s Office and County Fire
3/4 Regular Meeting – Joint Meeting with School Districts: Saratoga Union
Elementary School District; Los Gatos-Saratoga Union High School
District; Cupertino School District; Campbell School District Moreland
School District; Fremont High School District; Sacred Heart; St. Andrews,
and Campbell Union High School District
3/18 Regular Meeting – Joint Meeting with Supervisor Liz Kniss
4/1 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
4/15 Regular Meeting – Joint Meeting with Youth Commission
5/6 Regular Meeting – Joint Meeting with Mt. Winery
5/20 Regular Meeting – Joint Meeting with Montalvo Arts
6/3 Regular Meeting – Joint Meeting with Parks and Recreation Commission
6/17 Regular Meeting – Joint Meeting with HOA Presidents
7/1 Regular Meeting –
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Hakone Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
11/4 Regular Meeting – Saratoga Village Development Council
11/18 Regular Meeting -
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -