HomeMy WebLinkAbout101-Staff Report.pdfDave Anderson
Melanie Whittaker Mary Furey
RECOMMENDED ACTION:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
REPORT SUMMARY:
Attached are the Check Registers for:
Date Ending Check No.
01/22/09 111387 111438 51 533,600.75 01/22/09 01/15/09 111386
01/15/09 111323 111386 63 395,346.02 01/15/09 01/08/09 111322
AP Date Check No. Issued to Dept.Amount
01/15/09 111330 Public Works 52,785.72
01/15/09 111339 Public Works 12,764.67
01/15/09 111349 Public Works 13,985.77
0/15/09 111356 Public Works 24,172.40
01/15/09 111357 City Clerk 32,374.00
01/15/09 111369 Public Works 30,000.00
01/15/09 111380 Public Works 20,628.00
01/15/09 111383 Public Works 15,980.00
01/15/09 111386 Public Works 120,430.35
01/22/09 111392 Public Works 66,021.26
01/22/09 111411
Public Safety &
Human Resources 330,042.46
01/22/09 111425 Various 41,039.35
01/22/09 111437
General
Administration &
Public Works 20,222.20
Monthly Services - Legal
Fees / City Attorney /
Litigation
West Valley Sanitation General
General Supplies & NPS
Storm Drain Cleaning
K Moran Improvements
B&B Landscape Park & Trail Improvmements K Moran Improvements
County of Santa Clara
Office of the Sheriff General
Monthly Law Inforcement
& Finger Print Fee
Shute Mihaly &
Weinberger Various
Tree Planting, Turf
Conversion
Western Truck
Fabrication Equipment Replacement Truck Bed for Veh #121
SARATOGA CITY COUNCIL
MEETING DATE:February 4, 2009 AGENDA ITEM:
DEPARTMENT:Finance & Administrative Services CITY MANAGER:
PREPARED BY:DEPT. DIRECTOR:
SUBJECT: Review of Accounts Payable Check Registers.
January 15, 2009
January 22, 2009
Type of Checks Date
Starting
Check No.
Ending Check
No.Total Checks Amount
Checks
Released
Prior Check Register
Fund Purpose
CRW Industries North Campus Improvement N Campus Improvements
Streets & General
Consulting - Village
Lighting
Consulting - Traffic
MPA Design Inc Park & Trail Improvmements Plans - K Moran Park
N Campus Meter
Registrar of Voters General 2008/09 Election Costs
Stevens Creek Quarry Gas Tax Quito Rd Repair
General & Citywide Projects
North Campus Improvements
B&B Landscape Park & Trail Improvmements
Accounts Payable
PG&E CFM/PPC
Fehr & Peers
Accounts Payable
The following is a list of Accounts Payable checks issued for more than $10,000 and a brief description of the expenditure:
Vista Landscape &
Maintenance
The following are Accounts Payable checks that were voided or manually issued:
AP Date Check No.Amount
1/15/2009 111325 (133,811.50)
1/22/2009
The following is a list of cash reduction by fund:
Fund #AP 01/15 AP 01/22 Total
111 General 89,648.38 411,849.70 501,498.08
231 Village Lighting 27.78 338.29 366.07
243 Carnelian Glen 30.80 30.80
247 Kerwin Ranch Landscape 147.71 147.71
249 Manor Drive Landscape 53.87 53.87
252 Prides Crossing Landscape 270.60 150.58 421.18
253 Saratoga Legends Landscape 68.00 256.76 324.76
254 Sunland Park Landscape 102.67 102.67
274 Horseshoe Landscape/Lighting 71.88 71.88
277 Village Commercial Landscape 223.94 223.94
411 CIP Street Projects 12,447.95 23,783.24 36,231.19
412 CIP Parks Projects 154,169.72 6,201.60 160,371.32
413 CIP Facility Projects 79,288.87 6,750.00 86,038.87
421 Tree Fine Fund 7,789.00 954.00 8,743.00
431 Grant Fund - CIP Streets 1,224.00 66,021.26 67,245.26
481 Gas Tax Fund 30,000.00 30,000.00
611 Liability/Risk Mgt 999.76 3,094.72 4,094.48
612 Workers' Comp 349.89 349.89
621 Office Stores Fund 118.19 365.83 484.02
622 Information Technology 124.17 10,390.00 10,514.17
623 Vehicle & Equimpent Maint 1,585.13 1,585.13
624 Building Maintenance 1,222.13 2,813.90 4,036.03
631 16,012.45 16,012.45
395,346.02 533,600.75 928,946.77
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Registers in the A/P Checks By Period and Year report format
B&B Landscape
Issued to Description
(None)
TOTAL
Fund Description
Vehicle & Equipment Replacement
K Moran Improvements &
Retention (120,430.35
reissued ck#111386)