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SARATOGA CITY COUNCIL
MEETING DATE: February 4, 2009 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: John Cherbone DIRECTOR: John Cherbone
Public Works Director Public Works Director
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SUBJECT: Annual Concrete Repair and Replacement Program – Award of Construction Contract
RECOMMENDED ACTIONS:
1. Move to declare Guerra Construction Group to be the lowest responsible bidder on the Annual
Concrete Repair and Replacement Program.
2. Award a construction contract for the Annual Concrete Repair and Replacement Program to
Guerra Construction Group in the amount of $237,465 and authorize the City Manager to execute
the same.
3. Authorize staff to execute change orders to the construction contract in the amount of $40,000.
4. Adopt Budget Resolution amending the Fiscal Year 2008-2009 budget.
REPORT SUMMARY:
Sealed bids for the Annual Concrete Repair and Replacement Program were opened on January 13, 2009.
A total of nine contractors’ submitted bids and a summary of the bids received are attached (Attachment 1).
Guerra Construction Group of San Jose submitted the lowest bid of $237,465. Staff has carefully checked
the bid along with the listed references and has determined that the bid is responsive to the Notice inviting
Sealed Bids dated December 22, 2008.
The scope of work consists of supplying all labor, equipment and materials to repair and replace
damaged concrete curbs, gutters, and sidewalks at various locations throughout the City as identified
on the attached location list (Attachment 2).
FISCAL IMPACTS:
A budget resolution amending the current fiscal year budget in the amount of $22,500 is attached
(Attachment 3) for additional sidewalk work above the approved CIP budget for that purpose.
The majority of sidewalk repair funds were expended last fall and since that time staff has
identified additional sidewalk repair locations. The additional work is primarily the mitigation of
tripping hazards.
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If approved by City Council, the funds for the additional sidewalks work will be transferred from
the Streets and Roads account. The following is a breakdown of the funding:
Sidewalk Repair Budget: $50,000
Sidewalk Repair Work Completed: ($37,500)
Balance: $12,500
Additional Work w/Contingency: $35,000
Budget Amendment: $22,500
Concrete repairs other than sidewalk work are funded from the Street Improvements Fund.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Guerra Construction Group would not be selected for this project. The Council may make specific findings
to declare another bidder to be the lowest responsible bidder, or reject all the bids and direct staff to re-bid
the entire project again.
ALTERNATIVE ACTION:
None additional to the Recommended Actions.
FOLLOW UP ACTION:
The Construction Contract will be executed and Guerra Construction Group will be notified to start
construction as described above.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Bid Summary
2. Repair Locations
3. Budget Resolution
4. Construction Contract