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REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
February 13, 2009)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Planning Commissioner and Oath of Office
Recommended action:
Adopt the attached resolution appointing one member to the Planning Commission
and direct the City Clerk to administer the Oath of Office.
SPECIAL PRESENTATIONS
2. Presentation on Communities of Faith
Recommended action:
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, February 18, 2009
Accept presentation on the Communities of Faith service activities.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. Review of Accounts Payable Registers
Recommended action:
That the City Council accepts the Check Registers for Accounts Payable cycles:
January 27, 2009
January 29, 2009
February 05, 2009
4. Treasurer’s Report for the Month Ended December 31, 2008
Recommended action:
The City Council review and accept the Treasurer’s Report for the month ended
December 31, 2008.
5. Review and accept the FY 2007/08 Comprehensive Annual Financial Report (CAFR)
Recommended action:
Review and accept the FY 2007/08 Comprehensive Annual Financial Report (CAFR)
6. Adoption of the Ordinance Amending the Regulations Related to Fences, Walls, and
Hedges
Recommended action:
Staff recommends the City Council waive the Second Reading and adopt the
Ordinance amending the Regulations Related to Fences, Walls, and Hedges.
7. Agreements to Relocate the Equestrian and Pedestrian Trail
Recommended action:
Approve the two Agreements to Relocate the Equestrian and Pedestrian Trail with
Parker Ranch Homeowners Association and Saratoga Country Club, respectively.
Authorize the City Manager to execute the same.
8. Landscaping & Lighting Assessment District LLA-1; Resolutions initiating renewal
of the District for FY 09-10.
Recommended action:
1. Move to adopt the Resolution describing improvements and directing preparation
of the Engineer’s Report.
2. Move to adopt the Resolution appointing the Attorney’s for the District.
9. American Recovery and Reinvestment Act of 2009 (ARRA) Funding for the Saratoga
Avenue Overlay and Rehabilitation Project.
Recommended action:
Adopt resolution supporting the American Recovery and Reinvestment Act of 2009
(ARRA) for the Saratoga Avenue Overlay and Rehabilitation Project.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
10. FY 2009/10 Community Development Block Grant and Community Grant Funding
Applications
Recommended action:
1. Conduct the Public Hearing and accept public testimony presentations from
applicants.
2. Continue the Public Hearing to March 4th and make a decision regarding
allocations.
11. Ordinance Regarding Terms for City Commissions
Recommended action:
1. Introduce and waive the first reading of the attached ordinance (Attachment A)
after opening the public hearing, accepting public testimony, and closing the hearing.
2. Direct staff to place the second reading and adoption of the ordinance on the
consent calendar for the next regular Council Meeting.
3. Direct staff to use proposed alternative interim term lengths (as indicated in
Attachment B) during future Commission recruitments until Commission terms are
fully staggered in 2012.
4. Continue the Public Hearing to March 4th and make a decision regarding
allocations.
OLD BUSINESS
None
NEW BUSINESS
12. Proposed Vehicle Impact Fee related to Refuse Vehicles
Recommended action:
Accept report and direct the City’s representative to the West Valley Solid Waste
Management Authority (WVJPA) to convey the Council’s direction to the WVJPA.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Executive Committee
Peninsula Division, League of California Cities
SSC Cities Association Board
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Sanitation District
West Valley Mayors and Managers Association Council Finance Committee
Council Finance Standing Committee
City School Ad-Hoc
Vice Mayor Kathleen King
Hakone Foundation Board
West Valley Flood Control Zone & Watershed Advisory Committee
SSC Cities Association Executive Board
SCC Cities Association – Joint Economic Development Policy Committee (JEDPC)
City School Ad-Hoc
Councilmember Jill Hunter
Historical Foundation
Library Joint Powers Association
Santa Clara County Valley Water District Commission
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
KSAR
Santa Clara County Emergency Council
West Valley Solid Waste Joint Powers Association
Council Finance Standing Committee
Councilmember Susie Nagpal
ABAG
Comprehensive County Expressway Planning Study Policy Advisory Board (PAB)
County HCD Policy Committee
SASCC
Sister City Liaison
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
Council will adjourn the Regular Council Meeting and proceed to the Administrative
Conference Room for Closed Session.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
Conference with Legal Counsel – Anticipated Litigation: Significant exposure to
litigation pursuant to Government Code 54956.9 (b) (1 Item)
In accordance with the Ralph M. Brown Act, copies of the staff reports and other
materials provided to the City Council by City staff in connection with this agenda are
available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California
95070. Note that copies of materials distributed to the City Council concurrently with the
posting of the agenda are also available on the City website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council of the City of Saratoga was posted on February 13, 2009,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 13th day of February 2009 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
3/4 Regular Meeting – Joint Meeting with School Districts: Saratoga Union
Elementary School District; Los Gatos-Saratoga Union High School
District; Cupertino School District; Campbell School District Moreland
School District; Fremont High School District; Sacred Heart; St. Andrews,
and Campbell Union High School District
3/18 Regular Meeting – Joint Meeting with Supervisor Liz Kniss
4/1 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
4/15 Regular Meeting – Joint Meeting with Youth Commission
5/6 Regular Meeting – Joint Meeting with Mt. Winery
5/20 Regular Meeting – Joint Meeting with Montalvo Arts
6/3 Regular Meeting – Joint Meeting with Parks and Recreation Commission
6/17 Regular Meeting – Joint Meeting with HOA Presidents
7/1 Regular Meeting –
7/15 Regular Meeting – Joint Meeting with SASCC
8/5 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
8/19 SUMMER RECESS – NO COUNCIL MEETING
9/2 Regular Meeting – Joint Meeting with Hakone Foundation
9/16 Regular Meeting – Joint Meeting with West Valley Board of Trustees
10/7 Regular Meeting – Joint Meeting with Traffic Safety Commission
10/21 Regular Meeting – Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
11/4 Regular Meeting – Saratoga Village Development Council
11/18 Regular Meeting -
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2009
12/1 Council Reorganization
12/2 Regular Meeting -
12/16 Regular Meeting -